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Home My WebLink About2009 Lansing Housing Commission MinutesBdmtg/dld/01/22/09 MINUTES OF THE January 22, 2009, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Vince Villegas Commissioner Welch Commissioner Nelson STAFF: Director Stuchell Dona Davenport Karen McComb Sarah Segerlind Mark Beattie Salvador Navarro President Villegas called the meeting to order at 5:47 p.m. All Commissioners present. The Minutes of November 19, 2008 Board Meeting were presented to the Board for approval. After noting a few small changes Commissioner Nelson moved that the minutes be approved, Commissioner Welch seconded the motion. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Unanimous November 2008 Liability report was presented to the Board for approval. Director Stuchell commented on explanation for new way of explaining very low utility allowances. Commissioner Nelson moved to approve the liabilities, with Commissioner Welch seconding the motion. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Unanimous December 2008 Liability report was presented to the Board for approval. Commissioner Nelson moved to approve the liabilities, with Commissioner Welch seconding the motion. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Unanimous Resolution #1050 — write off of inactive tenant balances for September and October was presented to the Board for approval. Commissioner Welch moved to approve the Resolution, with Commissioner Welch seconding the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Bdmtg/dld/01/22/09 Ayes: Unanimous Resolution #1051— update of mileage reimbursement was presented to the Board for approval. It was noted that this would be made a part of our Travel Policy and also the Resolution was worded so when the mileage changes we will automatically change mileage rate to coincide with IRS. Commissioner Welch moved to approve the Resolution, with Commissioner Nelson seconding the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous Resolution #1052 — National City Bank resolution — authorization for Director to sign 'as needed to open a new account for payroll. This is part of our changing from ADP to Paychex for payroll services. Commissioner Welch moved to approve the Resolution, with Commissioner Welch seconding the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous Capital Fund modernization work on the 58-15 scattered sites is progressing very well. They are working right now in the Glenburne subdivision. Director noted that Commissioner's would receive 2009 Annual Plan at next meeting. The Director presented the monthly management reports for November and December. Director Stuchell made note that we have dropped our vacancy rate by 10 units. We are also in the process of changing the process for public housing applicants. We will do group orientations - Report of President — President Villegas noted that he called and reminded Mayor's office of our Board vacancies. 1 resident and 1 at large. Discussion was held on Meeting days and time. It was decided that we would meet the second Wednesday of the month at 6:00 pm. The Personnel Committee did meet last week but have not had a chance to discuss. They will meet and make recommendation to the full Board very soon. Public Comment: Salvador Navarro talked to the Board about a situation he ran into at Hildebrant regarding an electric shut off. He went into the house and babies were huddled around the stove to keep warm. Noted he discussed with Rhonda Pagel, Asset Manager and she notified protective services. We will also call the Board of Water and Light to discuss — try to find better alternative than just shutting off. He also spoke to the garbage disposals — suggestions were made that we revisit the charge for repairing — especially if it is found that it is the tenant's fault. Also, we discussed leaving instructions in the unit for each tenant on how to use the disposal or make it part of resident orientation. There being no other business, President Villegas asked for a motion to adjourn the meeting. Commissioner Welch moved to adjourn the meeting. Commissioner Nelson seconded the motion. Bdmtg/dld/O 1/22/09 The meeting adjourned at 6:16 pm. I Chris Stuchell, Executive Director and Secretary / Date Special Meeting /dld/O 1/3 0/05 LANSING HOUSING COMMISSION MINUTES OF THE SPECIAL COMMISSION MEETING January 30, 2009 PRESENT: Vince Villegas Commissioner Welch Commissioner Nelson Commissioner Baltimore STAFF: Director Stuchell Sarah Segerlind Dona Davenport Mark Beattie GUESTS: Dan Hamilton AFSCME Local Jim Bale — Vice President Chuck McIntosh Council 5 Seff Pineda President Villegas called the meeting to order at 6:10 p.m. All Commissioners present. New Commissioner Tony Baltimore was introduced to all present. President Villegas asked Commissioner Nelson to read the Personnel Committee Report. Personnel Committee met and discussed 2 grievances. First grievance — Mark Beattie — Grieving a 3 — day suspension. Recommendation to the Board to agree with the grievant and make whole. Noting that what concerned her was the the time frame. Management failed to make the case. Commissioner Nelson made a motion, it being seconded by Commissioner Welch. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Unanimous Second grievance — Seff Pineda - termination Commissioner Nelson noted the work review -paper trail and progressive discipline. Commissioner Nelson made the recommendation to override the termination and make Mr. Pineda whole. Management failed to make the case. Commissioner Welch seconded the recommendation. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Unanimous President Villegas opened the meeting up to public comment. Special Meeting /dld/01/30/0 Mark Beattie addressed the Board with concerns he had with MSDS sheets, Health and Safety issues. There was some discussion on the Safety Committee — Dan Hamilton spoke to being qualified to do some Haz-Com Standard training. Sarah was asked about OSHA logs — we have these and they are maintained. Director Stuchell informed the Board that we would look into these issues and get back to them. There being no other business, President Villegas asked for a motion to adjourn the meeting. Commissioner Welch moved to adjourn the meeting. Commissioner Nelson seconded the motion. The meeting adjourned at 6:16 pm. Chris Stu`Tll, Executive Director and Secretary Bdmtg/dld/02/11/09 MINUTES OF THE February 11, 2009, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Vince Villegas Commissioner Welch Commissioner Nelson Commissioner Baltimore STAFF: Director Stuchell Dona Davenport Karen McComb Sarah Segerlind Mark Beattie Salvador Navarro Rhonda Pagel David Abood Sona Mendoza Lisa Parsons GUESTS: Charles McIntosh President Villegas called the meeting to order at 6:06 p.m. All Commissioners present. The Minutes of January 22, 2009 Board Meeting were presented to the Board for approval. Commissioner Nelson moved that the minutes be approved, Commissioner Welch seconded the motion. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Unanimous The Minutes of January 30, 2009 Special Board Meeting were presented to the Board for approval. After noting that the statement management failed to prove their case be added to each paragraph concerning grievance 1 and 2. Commissioner Welch moved that the minutes be approved with noted changes, Commissioner Baltimore seconded the motion. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Unanimous Commissioner Welch asked that after changes are made that she would like to see the minutes again. Will send electronic copy. Resolution #1053 — write off of inactive tenant balances for November 2008 was presented to the Board for approval. Director Stuchell also presented the Collections information to the Board at this time. Commissioner Welch moved to approve the Resolution, with Commissioner Nelson seconding the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Bdmtg/dld/02/11/09 Ayes: Unanimous Items of Information Capital Fund modernization work on the 58-15 scattered sites has slowed somewhat — waiting on materials. Director noted that our Asset Managers were present tonight. Materials were given to the Board regarding a Board Certification Program offered by our Insurance Carrier HAI. Internet training — can do at home — we will sign up any of the Board members that want to take it — and if there is not a PC handy — come to the office we can set one up. The Director also indicated that HUD staff provide Commissioner Training and the Detroit office has offered to do so here. Oliver Towers — Director Stuchell recommended that the Board take up the issue of the Oliver Towers Building. Move forward — get meeting with the Lansing Housing Commission, the City and HUD. Director Stuchell spoke on the fire, the disposition process, and that it had been too long and that the LHC needed to get things moving — The Board asked for a copy of the disposition plan. The Director presented the stockless inventory RFP to the Board as requested. After discussion, the Board recommended that the Director look at refining the Procurement Policy with respect to materials and the PO process. Commissioner Welch suggested that Mark be involved in this matter. The Director presented the new and old Resident Charges List — will add to Resolution next month. Also, please contact us with any questions, etc. Basically, the list is just wages and materials. Hepatitis B Vaccine- an LHC practice for maintenance personnel — right after hire sent for a series of 3 shots — then blood is tested — if antibodies exist — no more shots are needed. You are vaccinated for life. Commissioner Nelson recommended that we create a Health and Safety Policy — collaborative effort — between Collective Bargaining Unit and LHC. Discussion was held on the MSDS. Mark Beattie provided the Board with information relative to an incident that occurred last year which involved the purchase of salt. Director's Monthly Report -This is a template — explains the productivity of each AMP — Financial report is in the back of your file. The budget performance for the end of December. We believe that we will have to report a month late — with us having the Board meeting on the 2nd Wednesday — we sometimes cannot get our books closed in that time frame. Report of President Commissioners received resignation of outside legal counsel for labor relations. The President stated that he had appointed Commissioner Baltimore and himself to an Ad Hoc Committee and had requested proposals from 3 law firms. The President indicated that he was in contact with HUD regarding the matter. — Received proposals from Grua, Jamo and Young, Foster Swift and Collins, and Fraser Trebilcock Law Firm. Commissioner Baltimore recommended that we obtain the firm of Fraser Trebilcock. Commissioner Nelson made the motion, it being seconded by Commissioner Welch. Bdmtg/dld/02/11/09 Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Unanimous President Villegas went on to speak regarding Fraser's experience — Lansing based firm — team of expertise — wealth of experience — entire team of experts — did invite Al Wallace — introduced — Mr. Wallace looking forward to working with Commission and Board. Director Stuchell welcomed Mr. Wallace and informed him that we have Union negotiations this year. Additional items: The President asked that posting of Board Meetings be highlighted. He stated that the postings were there but nothing set them apart. It was noted that the liabilities voucher register was in file, not a motion item. Public Comment Salvador Navarro spoke to the issue which he brought up in the January meeting and indicated a confrontation with his supervisor. Commissioner Nelson suggested that we have on-going management training. Charles McIntosh, former employee addressed the Board. Asset Manager, Sona Mendoza addressed the Board. Mark Beattie spoke to the purchase order process. Commissioner Nelson suggested labor\ management meetings. The Director noted that Sarah used to have labor\management meetings and will reinstitute them. Asset Manager, Dave Abood addressed the Board. Commissioner Nelson noted that they were going to CSR, just warning everyone. Old system would not be available. Commissioner Baltimore thanked Chris for taking him on tour — was impressed with Oliver Gardens. Thanked the Commission for all the good they do. President Villegas stated that he had an item for Executive Session. Commissioner Welch made a motion to go into Executive Session, with Commissioner Nelson seconding the motion. Executive Session began at 8:10 PM. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous Commissioner Welch made a motion to go back into regular session at 8:23 pm, with Commissioner Nelson seconding the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous Bdmtg/dld/02/11/09 President Villegas asked for a motion to adjourn. There being no further business, Commissioner Welch moved to adjourn, it being seconded by Commissioner Nelson. The meeting adjourned at 8:24 PM. Vince Villegas, Preside a Chris Stuchell, Executive Director and Secretary / Date Bdmtg/dld/03/11 /09 MINUTES OF THE March 11, 2009, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Vince Villegas Commissioner Welch Commissioner Nelson Commissioner Baltimore STAFF: Director Stuchell Karen McComb Mark Beattie Rhonda Pagel Sona Mendoza Kim Shirey Fred McFadden GUESTS: Dan Hamilton, AFSCME Local 1390 Charles McIntosh Jim Bale, V -President Council 5 President Villegas called the meeting to order at 6:10 p.m. Dona Davenport Sarah Segerlind Carmen Gomez David Abood Debra Jecks Vickie Limberg All Commissioners present at roll call with the exception of Gina Nelson who arrived at 6:15 pm. The Minutes of February 11, 2009 Board Meeting were presented to the Board for approval. Commissioner Baltimore moved that the minutes be approved, Commissioner Welch seconded the motion. Moved: Commissioner Baltimore Seconded: Commissioner Welch Ayes: Baltimore, Welch, Villegas Absent: Nelson Resolution #1054 — Approval of Credit Card Policy was presented to the Board for approval. Commission Welch moved to approve the Policy, it being seconded by Commissioner Baltimore. Moved: Commissioner Welch Seconded: Commissioner Baltimore Ayes: Welch, Baltimore, Villegas Absent: Nelson Resolution #1055 — Acceptance of American Recovery and Reinvestment Act (ARRA) monies and Capital Fund Plan for its use was presented to the Board for approval. Modernization Plan was presented to the Board for the $1,997,903.00 in ARRA funds. Commissioner Baltimore moved to approve the Policy, it being seconded by Commissioner Welch. Moved: Commissioner Welch Seconded: Commissioner Baltimore Ayes: Unanimous Bdmtg/d1d/03/ 11 /09 Resolution #1056 — Approval of write off of inactive tenant balances was to the Board for approval. Commissioner Nelson moved to approve the Resolution, it being seconded by Commissioner Welch. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Unanimous Resident Maintenance Charge List was presented to the Board for approval. After noting a correction, Commissioner Welch moved to approve the list, it being seconded by Commissioner Baltimore. Moved: Commissioner Welch Seconded: Commissioner Baltimore Ayes: Unanimous Items of Information: Current Capital Fund items are proceeding the same as last report. Liabilities for February was presented to the Board along with the Public Housing Asset Management Reports. Operating report for the end of January. Vacancies are now at 38. Director's Monthly Report Director Stuchell presented the training materials from HTVN-subsidiary of Housing Authority Insurance -Commissioners were informed to provide a password and the training module could be set up. Also presented notification of National Association of Housing and Redevelopment Officials (NAHRO) training in Paw Paw in April. Just notify us and we will set it up. Director Stuchell requested that the Board approve travel to St. Louis — Casterline training for Financial Manager, Karen McComb. Commissioner Welch approved the travel it being seconded by Commissioner Nelson. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous Director Stuchell also requested that travel be approved for Carmen Gomez, Section 8 Supervisor to Memphis, TN to attend Nan McKay Training for the Section 8 Financial Management. Commissioner Welch moved to approve the travel, it being seconded by Commissioner Baltimore. Moved: Commissioner Welch Seconded: Commissioner Baltimore Ayes: Unanimous Director Stuchell presented the Resident Initiatives Coordinator Report — President Villegas inquired as to the status of Resident participation. Informed main goal is to have a strong Resident Council — Committee Reports President Villegas spoke to the Special Board Meeting on January 30, 2009 and Seff Pineda. President Villegas made the recommendation to send it back to the Personnel Committee for further review and then a final recommendation will be made. Bdmtg/dld/03/11/09 Moved: Commissioner Baltimore Seconded: Commissioner Welch Ayes: Unanimous Dan Hamilton-AFSCME Local 1390 Mr. Hamilton spoke to meeting new counsel for the LHC and dealing with employee issues of Seff Pineda and Johnny Cumpian. Gina Nelson inquired as to Maintenance Training. She was informed that we don't have any new systems and if we have say refrigeration or air conditioner or major plumbing work we call in a contractor. President Villegas asked for a motion to adjourn. There being no further business, Commissioner Baltimore moved to adjourn. There being no more business, the meeting adjourned at 6:50 PM. Mary Welch, Executive Dre�or and Secretary Bdmtg/dld/04/08/09 MINUTES OF THE April 08, 2009, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Vice-president Welch Commissioner Nelson Commissioner Baltimore STAFF: Director Stuchell Dona Davenport Karen McComb Sarah Segerlind Carmen Gomez Rhonda Pagel David Abood Sona Mendoza Vickie Limberg Fred McFadden GUESTS: Attorney Wallace, Attorney Jamo Vice -President Welch called the meeting to order at 6:59 p.m. Commissioners present at roll call with the exception of President Villegas who had notified us he would be out of town. The Minutes of February 11, 2009 Board Meeting were presented to the Board for approval. Commissioner Baltimore moved that the minutes be approved, Commissioner Nelson seconded the motion. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Baltimore, Welch, Nelson Absent: Villegas CD C.') Resolution #1057 — Authorization to certify the 2009 Annual Plan was presented to the Board for approval. Commission Baltimore moved to approve the Plan, it being seconded by Commissioner Nelson. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Welch, Baltimore, Nelson Absent: Villegas There was no public comment. Other business — Director Stuchell spoke to the Request for Qualifications for Architects for the ARRA Grant Monies. After reviewing; he is recommending C2AE and will negotiate the fee. Director Stuchell also spoke to the Request for Qualifications for Labor Attorney — his recommendation is to contract with the Frazier Firm. Commissioner Nelson made a motion to authorize entering into a contract with the Frazier Firm, it being seconded by Commissioner Baltimore. Moved: Commissioner Nelson Seconded: Commissioner Baltimore Ayes: Nelson, Baltimore, Welch Absent: Villegas Bdmtg/dld/04/08/09 Vice-president Welch asked for a motion to go into Closed Session. Commissioner Baltimore moved to go into Closed Session, it being seconded by Commissioner Nelson. Regular Session reconvened at 7:22 pm. Vice-president Welch asked for a motion to enter into a contract with Attorney Jamo. Commissioner Baltimore made the motion, it being seconded by Commissioner Nelson Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Baltimore, Nelson, Welch Absent: Villegas Commissioner Baltimore made a motion to direct Mr. Jamo to engage in communications with an employee's council to discuss a settlement. It being seconded by Commissioner Nelson. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Baltimore, Nelson, Welch Absent: Villegas There being no further business, Commissioner Baltimore moved to adjourn. There being no more business, the meeting adjourned at 7:25 PM. Vince Villegas, Vice -President Executive Director and Secretary Date MINUTES OF THE May 13, 2009, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Villegas Commissioner Nelson Commissioner Baltimore STAFF: Director Stuchell Dona Davenport Karen McComb Sarah Segerlind Rhonda Pagel David Abood Sona Mendoza Vickie Limberg Mark Beattie GUESTS: Attorney Jamo, Attorney Lapka — Dan Hamilton, AFSCME, Seff Pineda, Chuck McIntosh, Jonathon David Braun, Michael Evans, Justin Sleight President Villegas called the meeting to order at 6:12 p.m. All Commissioners present at roll call with the exception of Mary Welch. The Minutes of April 8, 2009 Board Meeting were presented to the Board for approval. Commissioner Baltimore moved that the minutes be approved, Commissioner Nelson seconded the motion. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Baltimore, Villegas, Nelson Absent: Welch The Minutes of April 8, 2009 Closed Session were presented to the Board for approval. Commissioner Baltimore moved that the minutes be approved, Commissioner Nelson seconded the motion. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Baltimore, Villegas, Nelson Absent: Welch The Minutes of April 24, 2009 Special Board Meeting were presented to the Board for approval. Commissioner Baltimore moved that the minutes be approved, Commissioner Nelson seconded the motion. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Baltimore, Villegas, Nelson Absent: Welch The Minutes of April 2009 Special Meeting Closed Session were presented to the Board for approval. Commissioner Baltimore moved that the minutes be approved, Commissioner Nelson seconded the motion. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Baltimore, Villegas, Nelson Absent: Welch #1058 — Hiring of Independent Contractor to do any Housing Inspections and Rent Reasonableness comparisons for Housing Choice Vouchers in which the Lansing Housing Commission or related/entity has any ownership or interest in. Commission Baltimore moved to approve the Resolution, it being seconded by Commissioner Nelson. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Welch, Baltimore, Nelson Absent: Villegas #1059 — Procedure to follow when undertaking any Development opportunities presented to the Lansing Housing Commission or its related entities. Commissioner Baltimore moved to approve the Resolution, it being seconded by Commissioner Nelson. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Welch, Baltimore, Nelson Absent: Villegas #1060 — Write off of inactive tenant accounts for the months of January and February of 2009. Hiring of Independent Contractor to do any Housing Inspections and Rent Reasonableness comparisons for Housing Choice Vouchers in which the Lansing Housing Commission or related/entity has any ownership or interest in. Commission Baltimore moved to approve the Resolution, it being seconded by Commissioner Nelson. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Welch, Baltimore, Nelson Absent: Villegas Items of Information -Please go out to the Glenburne Subdivision — we have a group of houses out there -the work the contractor is doing is beautiful. The ARRA Capital Fund is still in the planning stages — C2AE is working on the Architect's agreement. Director's Monthly Report -The Asset Management Reports and the Liabilites report are in each Board Member's folder. Mary Duncan presented the Resident Initiative's Report to the Board. Commissioner Baltimore thanked her for her work. Public comment: Jonathan David Braun spoke to using the Oliver Tower Building for a Homeless Program -spoke to not having access to the Building. Would like to see a dialogue started in regards to a Homeless Program. Michael Evans, Kalamazoo also spoke to trying to utilize the Oliver Tower's building for a Homeless Program. Other business — Commissioner Nelson spoke to the issue of Lisa Parsons. Having gone over all information presented to Mr. Villegas and herself, the Personnel Committee moves to have Ms. Parsons reinstated and made whole without prejudice. President Villegas added that it was dett Aiined through the investigation that the employee was following the training they received and cited for not following proper procedure and how they handled particular issues, it was determined that they would reinstate Ms. Parsons, even though management changes resulted in a net loss to the Commission. President Villegas asked that the Board take a 10 to 15 minute recess at 6:54 pm. Regular Session reconvened at 7:52 pm. Attorney Jim Jamo was present when the Board reconvened. President Villegas-Lansing Housing Commission and Mr. Stuchell have reached an agreement in which Mr. Stuchell's employment will end effective 5-14-09. The Executive Director will vacate by tomorrow at noon. He will receive compensation until the end of the month. Commissioner Nelson moved to accept the employment agreement, it being seconded by Commissioner Baltimore. Moved: Commissioner Nelson Seconded: Commissioner Baltimore Ayes: Baltimore, Nelson, Villegas Absent: Welch President Villegas presented the Board with Resolution #1061 — in regards to the Lansing Housing Commission's restatement of its 457 Governmental Deferred Compensation Plan and Trust becoming ratified and adopted. Commissioner Baltimore made a motion to adopt the Resolution with it being seconded by Commissioner Nelson. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Baltimore, Nelson, Villegas Absent: Welch There being no further business, Commissioner Baltimore moved to adjourn. There being no more business, the meeting adjourned at 7:59 PM. � 4� Vince Villegas, Vice -President c=P�CJen , Sarah Segerlind, Acting Executive Director and Secretary -/0 -a 9 Date B dmtg/dld/05/26/09 MINUTES OF THE May 26, 2009 , SPECIAL COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Villegas Vice-president Welch Commissioner Baltimore Commissioner Nelson STAFF: Dona Davenport GUEST: Chuck McIntosh President Villegas called the meeting to order at 1:34 p.m. All Commissioners present. Resolution #1062 — Revoke existing Executive Director's position description per the Personnel Committee. Commissioner Baltimore after amending the Resolution, moved to accept the Resolution, it being seconded by Commissioner Nelson. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Unanimous Resolution #1063 — Hiring of Executive Director under an Employment Agreement was presented to the Board of Commissioners for approval. This Resolution was also amended before Commissioner Baltimore made a motion to approve it being seconded by Commissioner Nelson. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Unanimous The current job description was presented to the Board for review. Small changes were made to the existing job description. A motion was made to move away from the Rye Study pay scale for the purpose of hiring for the position of Executive Director. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Welch, Nelson, Villegas Absent: Baltimore There being no other business, President Villegas asked for a motion to adjourn the meeting. Commissioner Nelson moved to adjourn the meeting. Commissioner Welch seconded the motion. The meeting adjourned at 2:20 pm. Bdmtg/dld/05/26/09 Vince legas, President Sarah Segerlind, -J� -07 Executive Director and Secretary Date GUESTS: Seff Pineda, Chuck McIntosh, John Smith & wife, Justin Sleight President Villegas called the meeting to order at 6:10 p.m. All Commissioners present at roll call with the exception of Tony Baltimore. The Minutes of May 13, 2009 Board Meeting were presented to the Board for approval. Commissioner Nelson moved that the minutes be approved, Commissioner Welch seconded the motion. Moved: Commissioner Nelson Seconded: MINUTES OF THE June 10, 2009, COMMISSION MEETING t; LANSING HOUSING COMMISSION ` PRESENT: President Villegas. C� Vice-president Welch Commissioner Nelson C CJ1 STAFF: Sarah Segerlind Dona Davenport Rhonda Pagel David Abood Sona Mendoza Vickie Limberg Mark Beattie Lisa Parsons Kim Shirey Deb Jecks Salvador Navarro Rick Porter Pat Prentice GUESTS: Seff Pineda, Chuck McIntosh, John Smith & wife, Justin Sleight President Villegas called the meeting to order at 6:10 p.m. All Commissioners present at roll call with the exception of Tony Baltimore. The Minutes of May 13, 2009 Board Meeting were presented to the Board for approval. Commissioner Nelson moved that the minutes be approved, Commissioner Welch seconded the motion. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Welch, Villegas, Nelson Absent: Baltimore The Minutes of May 26, 2009 Special Meeting were presented to the Board for approval. C Commissioner Nelson moved that the minutes be approved, Commissioner Welch seconded the motion. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Welch, Villegas, Nelson Absent: Baltimore Resolution #1064 — Authorizing the addition of the ARRA Procurement Regulations to the Lansing Housing Commission's current Procurement Policy. Commissioner Nelson moved that the Resolution be approved, Commissioner Welch seconded the motion. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Welch, Villegas, Nelson Absent: Baltimore Resolution #1065 — Adoption of new utility allowances was presented to the Board for approval. Study was done by Management Resource Group. The entire Study is available to be viewed at Lansing Housing Commission Administrative Offices. Commissioner Welch moved that the Resolution #1065 be approved, Commissioner Nelson seconded the motion. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Welch, Villegas, Nelson Absent: Baltimore Resolution #1066 — Write off of inactive tenant accounts for the month of March 31, 2009. Commissioner Nelson moved that the write offs be approved, Commissioner Welch seconded the motion. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Welch, Villegas, Nelson Absent: Baltimore Resolution #1067 -assigning and authorizing officers to the different bank accounts was presented to the Board. Two small changes were requested — so Resolution was tabled until the end of the meeting allowing time for the changes to be made. Items of Information- A recap that the current Capital Fund work is being done on the South side of Lansing right now in the Glenburne subdivision. Presented the ARRA Capital Fund architectural contract for signature — Rick Porter, Modernization Coordinator presented a modernization report to the Board. The LHC has received a request for an easement close to the Oliver Gardens LD-HALP Development. Information was provided. Director's Monthly Report -The Asset Management Reports were discussed. There was no Finance report this month due to the loss of our Finance Mgr. Resident Initiatives Report was presented. Commissioner Welch inquired as to the Posted schedule. Public comment: The following individuals participated in Public Comment: Pat Prentice, Mark Beattie, Seff Pineda, John Smith, Salvador Navarro, Justin Sleight, Sandra Bailey, Dave Abood, Debra Jecks. President Villegas asked that the Board take a short recess while Secretary makes corrections to Resolution #1067 at 7:50 pm. Regular Session reconvened at 8:00 pm. Resolution #1067 — Approval of assigned officers on the Bank Accounts — Corrections were made to Resolution #1067 and Commissioner Nelson moved that the assignment Resolution be approved, Commissioner Welch seconded the motion. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Welch, Villegas, Nelson Absent: Baltimore There being no further business, Commissioner Nelson moved to adjourn. There being no more business, the meeting adjourned at 8:06 PM. Vince Villegas, President if Sarah Segerlind, Acting Executive Director and Secretary Date PRESENT: STAFF: GUESTS: MINUTES OF THE July 29, 2009, COMMISSION MEETING LANSING HOUSING COMMISSION President Villegas Vice-president Welch Commissioner Nelson Sarah Segerlind Rhonda Pagel Sona Mendoza Lisa Parsons Dona Davenport David Abood Mark Beattie Fred McFadden Kim Shirey Brian Custer Rick Porter Greg Hoard Phil Chajkowski Ramiro Salazar Seff Pineda, Chuck McIntosh, Dan Hamilton, Rusty Owens, Janet VanCleve President Villegas called the meeting to order at 6:13 p.m. All Commissioners present at roll call with the exception of Tony Baltimore. The Minutes of June 10, 2009 Board Meeting were presented to the Board for approval. Commissioner Welch moved that the minutes be approved, Commissioner Nelson seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Welch, Villegas, Nelson Absent: Baltimore Resolution #1068 — Write off of inactive tenant accounts for the month of April 30, 2009. Commissioner Nelson moved that the write offs be approved, Commissioner Welch seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Welch, Villegas, Nelson Absent: Baltimore Items of Information- Rick Porter, Mod Coordinator reported that the current Capital Fund project is 50% complete. The Contractor will be completed with all work before the October 15, 2009 deadline. Mr. Porter introduced Rusty Owens, representative from C2AE to present the ARRA Capital Fund recommendation for Contract awards. Mr. Owens recommended that the first Contract for 759,000.00 be awarded to First Contracting and the second award for 1,108,300.00 be awarded to Omega Construction. Commissioner Welch requested that introductions be made. Went around the room — each person introducing themselves. Director's Monthly Report -Dave Abood was asked to report on the status of his 1 -bedroom vacancies. He reported that he continues to show the units — Acting Director Segerlind reported that of the 17 units at S. Washington that are ready — 9 units are assigned to someone. There are other issues involved — many times the person looking at the unit wants to take it, but does not have the finances to do so. Authorization to attend Asset Mgmt Training was requested for pertinent staff — HUD is doing a free conference in Chicago, September 21, 22, and 23 d. The current travel policy will be followed. Commissioner Welch moved to approve the training, with Commissioner Nelson seconding the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Welch, Villegas, Nelson Absent: Baltimore President Villegas spoke to site visits he experienced the preceding week while taking prospective employees around the Commission' s property. He complemented Dave on the way he and staff handled a problem while visiting S. Washington Park. Public comment: The following individuals participated in Public Comment: Dan Hamilton spoke to outstanding grievances and the fact that the Collective Bargaining Agreement had expired. Personnel Committee - President Villegas spoke to making a clarification that was necessary for an employee that had been reinstated. That intention was to put the employee back into their position — not receive any back pay. Commissioner Nelson — made a clarification motion that employee that was reinstated be made whole — her job, her location not with back pay. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Welch, Villegas, Nelson There being no further business, Commissioner Nelson moved to adjourn. The meeting adjourned at 6:44 PM. Vince Villegas, President Sarah Segerlind, Actin Executive Director and Secretary,16ate o n n � LANSING C O M M I HOUSING S S I G N MINUTES OF THE August 31, 2009, COMMISSION MEETING LANSING HOUSING COMMISSION GUESTS: Justin Sleight, Ed Brown, Deacon Dick Stanford, David Draggoo, Michael Evans Vice-president Welch called the meeting to order at 6:15 p.m. President Villegas arrived at 6:16 and proceeded with the meeting. All Commissioners present at roll call. The Minutes of July 29, 2009 Board Meeting were presented to the Board for approval. Commissioner Baltimore moved that the minutes be approved, Commissioner Nelson seconded the motion. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Unanimous Resolution #1070 — PHAS Submission was presented to the Board for Approval. The Board reviewed and approved the submission. Resolution 1070 approving the PHAS Submission was approved on August 31, 2009. The document will be amended to show the correct resolution date. Commissioner Welch moved the authorization resolution with Commissioner Nelson seconding it. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous Resolution #1071— SEMAP Submission was presented to the Board for approval. The Board reviewed and approved the submission. Resolution 1071 approving the PHAS Submission was approved on August 31, 2009. The document will be amended to show the correct resolution date. Commissioner Welch moved the authorization resolution with Commissioner Baltimore seconding it. Moved: Commissioner Welch Seconded: Commissioner Baltimore Ayes: Unanimous 0) 310 Seymour Lansing, MI 48933 • (517) 487-6550 Fax (517) 487-6977 An Equal Opportunity Employer_ PRESENT: All Commissioners Present - - STAFF: Sarah Segerlind Dona Davenport Rhonda Pagel David Abood Sona Mendoza Chris Heintzelman Lisa Parsons t. J Fred McFadden ;•- Phil Chajkowski Ramiro Salazar GUESTS: Justin Sleight, Ed Brown, Deacon Dick Stanford, David Draggoo, Michael Evans Vice-president Welch called the meeting to order at 6:15 p.m. President Villegas arrived at 6:16 and proceeded with the meeting. All Commissioners present at roll call. The Minutes of July 29, 2009 Board Meeting were presented to the Board for approval. Commissioner Baltimore moved that the minutes be approved, Commissioner Nelson seconded the motion. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Unanimous Resolution #1070 — PHAS Submission was presented to the Board for Approval. The Board reviewed and approved the submission. Resolution 1070 approving the PHAS Submission was approved on August 31, 2009. The document will be amended to show the correct resolution date. Commissioner Welch moved the authorization resolution with Commissioner Nelson seconding it. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous Resolution #1071— SEMAP Submission was presented to the Board for approval. The Board reviewed and approved the submission. Resolution 1071 approving the PHAS Submission was approved on August 31, 2009. The document will be amended to show the correct resolution date. Commissioner Welch moved the authorization resolution with Commissioner Baltimore seconding it. Moved: Commissioner Welch Seconded: Commissioner Baltimore Ayes: Unanimous 0) 310 Seymour Lansing, MI 48933 • (517) 487-6550 Fax (517) 487-6977 An Equal Opportunity Employer_ Items of Information- Acting Director, Sarah Segerlind reported that the current Capital Fund project is 88% complete. The Contractor will be completed with all work before the October 15, 2009 deadline. The new ARRA Capital Fund contracts have been signed. All the money is obligated. Windows have all been measured so as soon as they have a pre -contract meeting the projects can start. Commissioner Welch recommended that a sub -committee be formed to meet and discuss vacancies and unit turnaround. A meeting time was set. Director's Monthly Report — The individual AMP reports were presented to the Board. President Villegas inquired as to some of the vacancies. Commissioner Baltimore inquired as to the procedure for towing cars. He was informed that we ticket — police check to see if car stolen otherwise towing is immediate. President Villegas requested a short recess. Commissioner Baltimore moved to approve the recess, it being seconded by Commissioner Nelson. Moved: Commissioner Baltimore Seconded: Commissioner Nelson Ayes: Unanimous Recess began at 6:37 pm Board Meeting reconvened at 6:43 pm Commissioner Nelson spoke to the Seff Pineda issue — that she would like a motion made for her to negotiate a settlement with Mr. Pineda. Employee was terminated on 8-11-08 — brought back for one day on 2-2-09. Has received unemployment since November 2008. Will negotiate the difference between — amount he has received and the amount of wages he would have received. Commissioner Baltimore made a motion for Commissioner Nelson to enter into negotiation for a settlement with the ex -employee, with Commissioner Welch seconding the motion. Move: Commissioner Baltimore Second: Commissioner Welch Ayes: Unanimous Public comment: The following individuals participated in Public Comment: Justin Sleight, Deacon Dick Stanford, David Draggoo, and Michael Evans. They all spoke to the Oliver Towers Building. President Villegas - introduced Patricia Baines Lake as the candidate of choice for the Executive Director's position. President Villegas asked for a motion for the President to continue to negotiate a Contract with Ms. Lake. Commissioner Baltimore made the motion, with Commissioner Welch seconding the motion. Ms. Lake introduced herself and gave a short history of her experience in the housing industry. Moved: Commissioner Baltimore Seconded: Commissioner Welch Ayes: Unanimous Justin Sleight spoke to the issue of inspecting Oliver Tower with a group of experts to determine if the building was worthy for use or not. The Commission will look into it and provide Mr. Sleight with the results as soon as possible. There being no further business, Commissioner Baltimore moved to adjourn. The meeting adjourned at 6:55 PM. President Sarah Segerlind, Acting Ex#-utive Director and Secretary Date U -LANSING C O M M I HOUSING S S I G N GUESTS: Justin Sleight, Valerie Benjamin - Glover President Villegas called the meeting to order at 6:06 pm. Commissioner Baltimore was absent at roll call. The Minutes of August 31, 2009 Board Meeting were presented to the Board for approval. President Villegas noted two corrections. Commissioner Welch moved that the minutes be approved, Commissioner Nelson seconded the motion. Moved: Commissioner Welch Seconded: MINUTES OF THE September 15, 2009, COMMISSION MEETING : -1 I -J LANSING HOUSING COMMISSION_ F Baltimore PRESENT: President Villegas Vice-president Welch Commissioner Gina Nelson -- STAFF: Sarah Segerlind Dona Davenport Rhonda Pagel David Abood Sona Mendoza Dave Bauer Lisa Parsons Fred McFadden Phil Chajkowski Ramiro Salazar Vickie Limberg Greg Hoard Brian Custer Lavonica James Salvador Navarro GUESTS: Justin Sleight, Valerie Benjamin - Glover President Villegas called the meeting to order at 6:06 pm. Commissioner Baltimore was absent at roll call. The Minutes of August 31, 2009 Board Meeting were presented to the Board for approval. President Villegas noted two corrections. Commissioner Welch moved that the minutes be approved, Commissioner Nelson seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Welch, Nelson, Villegas Absent: Baltimore Resolution #1073 write off of inactive tenant balances was presented to the Board for approval. Commissioner Welch moved to approve the write offs, with Commissioner Nelson seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Welch, Nelson, Villegas Absent: Baltimore 310 Seymour Lansing, MI 48933 • (517) 487-6550 Fax (517) 487-6977 An Equal Opportunity Employer _ -2 - Items of Information- Modernization Coordinator reported that the current Capital Fund project will soon be complete. The new ARRA Capital Fund projects — windows have been ordered — work will commence soon. Acting Director, Sarah Segerlind spoke to the PHAS Vacancy and Turnaround meeting held September 4, 2009. It was attended by an Asset Manager, Placement Specialist, and Rehabber. Commissioner Welch recommended that staff meet on a rotating basis so everyone can participate. She also stated that she felt very proud of the Lansing Housing Commission staff. Director's Monthly Report — A report of the status of the Section 8 Program was presented to the Board. The Board requested that we present the Section 8 budget at the next meeting. The individual AMP reports were presented to the Board. President Villegas inquired as to some of the vacancies. President Villegas — after two weeks of negotiations, President Villegas has signed a Contract with Patricia Baines Lake. She will start on September 28, 2009 and he officially welcomed her to the Lansing Housing Commission. Director Baines -Lake spoke just for a brief moment. She indicated she would be meeting with the entire staff as soon as she starts. Public comment: The following individuals participated in Public Comment: Justin Sleight, Valerie Benjamin — Glover and Salvador Navarro. Mr. Sleight and Ms. Benjamin Glover spoke to the Oliver Towers Building. Salvador inquired as to additional staff. There being no further business, Commissioner Welch moved to adjourn. The meeting adjourned at 6:48 PM. dent Patrici'-BafKes Lake;Executive Director and Secretary A] a n LANSING HOUSING A]C O M M I S S I O N MINUTES OF THE October 14, 2009, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Villegas Vice-president Welch -' Commissioner Gina Nelson Pr: cam_ Commissioner Tony Baltimore STAFF: Sarah Segerlind Dona Davenport -- Rhonda Pagel David Abood Sona Mendoza Phil Chajkowski Ramiro Salazar Mark Beattie Vickie Limberg Chris Heintzelman Salvador Navarro Rick Porter GUESTS: Justin Sleight, Dan Hamilton, AFSCME President Villegas called the meeting to order at 6:02 pm. Commissioner Nelson was absent at roll call, arriving at 6:03 pm. The Minutes of October 14, 2009 Board Meeting were presented to the Board for approval. Commissioner Welch moved to approve the minutes, Commissioner Nelson seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous Resolution #1074 - Approving Patricia Baines -Lake as Secretary to the Board. Commissioner Welch moved to approve Resolution #1074, Commissioner Nelson seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous 1 310 Seymour Lansing, MI 48933 - (517) 487-6550 Fax (517) 487-6977 An Equal Opportunity Employer 1 —1– Resolution #1075 — Changing signatories on Bank Accounts — Approval of Resolution #1075 with the following change — remove the words (to delete Vince Villegas, Commission Chair and). This Resolution adds Patricia Baines -Lake as signatory along with Vince Villegas and Ramiro Salazar to all Commission Bank Accounts. Commissioner Baltimore moved to approve Resolution #1075, Commissioner Welch seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous Resolution #1076 — Approval of LHC Ethics Policy was presented to the Board. Commissioner Welch moved to approve Resolution #1076, Commissioner Baltimore seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Baltimore Ayes: Unanimous Resolution #1077 — Approval of Conflict of Interest Policy was tabled. Resolution #1078 — Approval of Gifts and Gratuities Policy was presented to the Board. Commissioner Welch moved to approve Resolution #1078, Commissioner Baltimore seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Baltimore Ayes: Unanimous Resolution #1079 — Approval of LHC's Customer Service Policy was presented to the Board. Commissioner Nelson moved to approve Resolution #1079, Commissioner Baltimore seconded the motion. Moved: Commissioner Nelson Seconded: Commissioner Baltimore Ayes: Unanimous Resolution #1080 — Approval of Discriminatory Harassment Policy was tabled. Resolution #1081 — Approval of LHC's Workplace Misconduct Policy was presented to the Board. Commissioner Welch moved to approve Resolution #1081 Commissioner Baltimore seconded the motion. Moved: Commissioner Welch 2 Seconded: Commissioner Baltimore Ayes: Unanimous . Resolution #1082 — Approval of LHC's Smoke Free Workplace Policy was presented to the Board. Commissioner Welch moved to approve Resolution #1082, Commissioner Baltimore seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Baltimore Ayes: Unanimous Resolution #1083 —Approval of LHC's Personnel Policy was presented to the Board. Approval with changes — (delete section 501.1) and replace with the language in the current policy & Sections 1.01 and 1.07 add the employees will have appropriate notice and will acknowledge receipt of changes by signature). Commissioner Welch moved to approve Resolution #1083, Commissioner Nelson seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous Resolution #1084 — Approval of LHC's Substance Abuse Policy was presented to the Board. Commissioner Welch moved to approve Resolution #1084, Commissioner Nelson seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous Resolution #1085 — Approval of LHC's Political Activity Policy was presented to the Board. Commissioner Nelson moved to approve Resolution #1085, Commissioner Welch seconded the motion. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Unanimous 3 Resolution #1086— Approval of LHC's Social Security Confidentiality Policy was presented to the Board. Commissioner Welch moved to approve Resolution #1086, Commissioner Nelson seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Unanimous Items of Information- Rick Porter, Modernization Coordinator presented a short report on the Capital Funds monies for 2007, 2008, 2009 and the ARRA funds. Sarah Segerlind presented a short report on the PHAS Vacancy and Turnaround. Asset Managers will be doing their own placement. We have set a goal to have all units filled before the Holidays. Maintenance has started working overtime to get units rehabbed. Human Relations Department at the City is helping some of our clients. Director Lake provided the Commissioners with a copy of the current By-laws of the Commission and newly proposed By-laws. No action taken until a 30 -day review period is up. The following individuals participated in Public Comment: Darlene Rhodes spoke to working with the children and youth of our Developments. Dan Hamilton, AFSCME There being no further business, Commissioner Welch moved to adjourn. The meeting adjourned at 7:15 PM. Presi Patricla-Ba nes Lake, Executive Director and Secretary / date li! a El LANSING C O M M I HOUSING S S I G N MINUTES OF THE October 26, 2009, SPECIALCOM MISSION MEETING_; LANSING HOUSING COMMISSION PRESENT: President Villegas -_ o Vice-president Welch Commissioner Gina Nelson STAFF: Sarah Segerlind Dona Davenport Phil Chajkowski Ramiro Salazar President Villegas called the meeting to order at 5:35 pm. Commissioner Baltimore was absent at roll call. Discussion was held on the Resolution #1087 authorizing Patricia Baines- Lake to execute a Personal Services Contract for financial services. Commissioner Nelson moved to approve the Resolution with the following changes: The Contract costs will be spread across the AMPs and Section 8 and it will be completed within 60 days. Commissioner Welch seconded the approval with changes. Moved: Commissioner Nelson Seconded: Commissioner Welch Ayes: Welch, Nelson, Villegas Absent: Baltimore Commissioner Nelson moved to go into closed session at 7:07 pm to discuss union negotiations. Regular session reconvened at 7:36 pm. Union issues were discussed — no voting issues. 1 310 Seymour Lansing, M148933 • (517) 487-6550 Fax (517) 487-6977 An Equal OpportunilyEmployer l—J- Discussion was held on the budget. Director Lake asked that the Board approve the budget and that it be rolled into Form HUD 52574. Commissioner Welch moved to approve the budget, with adjustments to reflect across the board to provide a balanced budget for the entire agency. Commissioner Nelson seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Nelson Ayes: Welch, Nelson, Villegas Absent: Baltimore There being no further business, Commissioner Welch moved to adjourn. The meeting adjourned at 7:55 PM. PaIriclia0aines Lake, Executive Director and Secretary / [fate 6 LANSING HOUSING c o an m i S i o N MINUTES OF THE November 16, 2009, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT AT ROLL CALL: Vice-president Welch Commissioner Tony Baltimore STAFF: Patricia Baines -Lake Sarah Segerlind Dona Davenport Rhonda Pagel David Abood Sona Mendoza Phil Chajkowski Ramiro Salazar Vickie Limberg Vice-president Welch called the meeting to order at 6:10 pm. Commissioner Nelson arrived at 6:12 pm, President Villegas arrived at 6:14 pm. The Minutes of October 14, 2009 Board Meeting were presented to the Board for approval. Commissioner Baltimore moved to approve the minutes. Commissioner Welch seconded the motion. Ayes: Unanimous The Minutes of October 26, 2009 Special Board Meeting were presented to the Board for approval. Commissioner Welch moved to approve the minutes. Commissioner Baltimore seconded the motion. Ayes: Unanimous Resolution #1077 — Approval of Conflict of Interest Policy was presented to the Board for approval. Commissioner Welch moved to approve the Policy. Commissioner Baltimore seconded the motion. 1 Ayes: Unanimous Resolution #1080 — LHC's Discriminatory Harassment Policy was presented to the Board for approval. Commissioner Welch moved to approve the Policy. Commissioner Baltimore seconded the motion. Ayes: Unanimous Resolution #1088 — Approval of LHC's Mission Statement was presented to the Board for approval. Commissioner Welch moved to approve the Policy. Commissioner Baltimore seconded the motion. Ayes: Unanimous Resolution #1089 — Approval of Computer and Electronic Equipment Policy was presented to the Board for approval. Commissioner Welch moved to approve the Policy. Commissioner Baltimore seconded the motion. Moved: Commissioner Welch Seconded: Commissioner Baltimore Ayes: Unanimous Items of Information- Capital Funds remained the same as last month — very little action. Director Baines -Lake informed all present that the Board will forgo any changes to the current By-laws until The City of Lansing updates the Ordinance regarding the Housing Commission. Director Lake introduced Dickey May — the individual who is working with the Finance Department. Sarah Segerlind presented the monthly property report. Each Manager expounded on their AMPs. Commissioner Welch asked whether LHC responded, in writing, to Justin Sleight's request to tour Oliver Towers. Ms. Baines Lake replied she met with Mr. Sleight. However, no written response was provided. Commissioner Welch directed Ms. Baines -Lake to complete a written response. Discussion was held on 2010 Board meetings. The Board concluded meeting will be schedule for 4th Wednesday of the month unless it is a Holiday and then it will 2 be the 2nd Wednesday. In addition the December 2009 meeting will be held Tuesday, December 15, 2009. 6:00 PM. There being no further business, Commissioner Baltimore moved to adjourn. The meeting adjourned at 7:10 PM. President PatriciaBaines Lake, Executive Director and Secretary Date 3