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HomeMy WebLinkAbout2007 Lansing Housing Commission MinutesLHC-NPDC Mtg Minutes 01/10/07 MINUTES OF THE January 10, 2007, COMMISSION MEETI+jI , LANSING HOUSING COMMISSION PRESENT: All Commissioners Present �'� " , ! " STAFF: Director Stuchell Dona Davenport Sarah Segerlind Rhonda Pagel Dave Abood Karen McComb Steve Doerr Brett Stallworth Melanie May Vice -President Curran called the meeting to order at 5:17 p.m. All Commissioners present with the exception of Commissioner Coney who had informed us she would be a few minutes late. Approval of Minutes of December 13, 2006 Board Meeting was presented to the Board for approval. Commissioner Ortega moved to approve the minutes, it being seconded by Commissioner Shepard. Moved: Commissioner Ortega Seconded: Commissioner Shepard Ayes: Ortega, Shepard, Curran Absent: Coney Commissioner Coney arrived at 5:19 pm. December liabilities report was presented to the Board for approval. Discussion was held on Eagon Tool, Dump fees, LEDY, MI Department of Economic Development, Gas bills and S. Washington Windows. Director Stuchell requested that approval be tabled until February — as format was different. Resolution #1004 — Resolution to increase mileage for use of personal vehicles for Commission business. Commission Shepard moved to approve the Resolution, it being seconded by Commissioner Ortega. Moved: Commissioner Shepard Seconded: Commissioner Ortega Ayes: Unanimous Resolution #1005 — Write off of inactive tenant balances was presented to the Board for approval. The Resolution was moved by Commissioner Coney, it being seconded by Commissioner Ortega. Moved: Commissioner Coney Seconded: Commissioner Ortega Ayes: Unanimous LHC-NPDC Mtg Minutes 01/10/07 Items of information — Capital Fund work at S. Washington is going as scheduled. Urge all to drive by, it is changing the look of the building. There will be a new entry way — with awning and a lighted sign. Next work — concentrate on LaRoy Froh's community room. Have Martin Luther King Luncheon tickets. Oliver Gardens also looks great. Director presented the monthly report for December. Committee reports — Personnel Committee — Commissioner Shepard informed the Board that he Personnel Committee had met regarding an employee issue that involved a suspension. Commissioner Shepard moved to uphold the suspension, it being seconded by Commissioner Ortega. Moved: Commissioner Shepard Seconded: Commissioner Ortega Ayes: Ortega, Shepard, Curran Refrain: Coney There being no further business, Commissioner Curran adjourned the meeting. The meeting adjourned at 5:45 p.m. rrd Hilda P GfGa- C-%�is�4 'otn, Vice -President Executive Director an a Date 3 _-NPDC Mtg Minutes 02/14/07 MINUTES OF THE February 14, 2007, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Dona Davenport Sarah Segerlind Steve Doerr Rhonda Pagel Brett Stallworth Dave Abood Melanie May Karen McComb Vice -President Curran called the meeting to order at 5:18 p.m. All Commissioners present with the exception of Commissioner Ortega who had informed us she would not be attending. Approval of Minutes of January 10, 2007, Board Meeting was presented to the Board for. approval. Commissioner Shepard moved to approve the minutes, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Coney, Shepard, Curran Absent: Ortega December liabilities report was presented to the Board for approval. Discussion was held on Eagon Tool, Dump fees, LEDY, MI Department of Economic Development, Gas bills and S. Washington Windows. Commissioner Shepard moved to approve the liabilities for December, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Coney, Shepard, Curran Absent: Ortega January liabilities report was presented to the Board for approval. Commissioner Shepard moved to approve the liabilities for December, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Coney, Shepard, Curran Absent: Ortega -NPDC Mtg Minutes 02/14/07 Resolution #1006 — Write off of inactive tenant balances was presented to the Board for approval. The Resolution was moved by Commissioner Coney, it being seconded by Commissioner S,iepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Shepard, Curran, Coney Absent: Ortega Items of information — Capital Fund work at S. Washington is going as scheduled, 16 apartments left. Director Stuchell discussed the HUD Stop Loss Submission with the Board. Conversion deadline April 2007. Director Stuchell ask for the Board to authorize new Financial Manager, Karen McComb to travel to the Multiview Annual Conference. Commissioner Shepard moved to authorize the travel, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Curran, Coney, Shepard Absent: Ortega There was a short discussion on the Homelessness Coalition and their interest in the Oliver Tower's Building. Director presented the monthly report for January. Commissioner Coney inquired #,bout the Laundry money at Hildebrandt. No Committee reports Director Stuchell inquired of the Board at the request of Commissioner Ortega to change the meeting date to Thursday at 5:15 instead of Wednesday. All Commissioners agreed. There being no further business, Commissioner Curran adjourned the meeting. The meeting adjourned at 6:10 p.m. C-- Patricia Curran, /-,< Chris Stuchell, Executive Director and Secretary ( Date MINUTES OF THE March 15, 2007, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Commissioners Curran, Shepard and Coney - Present STAFF: Director Stuchell Dona Davenport Sarah Segerlind Steve Doerr Brett Stallworth Dave Abood Karen McComb Vice -President Curran called the meeting to order at 5:24 p.m. All Commissioners present with the exception of Commissioner Ortega. Approval of Minutes of February 14, 2007, Board Meeting was presented to the Board for approval. Commissioner Coney moved to approve the minutes, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Coney, Shepard, Curran Absent: Ortega February liabilities report was presented to the Board for approval. Discussion was held on Dynasty Consultants, Dump Truck, Van, Credit Card Payments, Hamilton Anderson, Protogenia, Jennifer Martinez, the CMH worker and security at S. Washington. Commissioner Shepard moved to approve the liabilities for December, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Coney, Shepard, Curran Absent: Ortega Stop Loss/ Asset Management Director Stuchell spoke to the Board briefly regarding the elimination of central maintenance, the reassignment of employees, early retirement. Have had meetings with the Union and a number of meetings with staff. Will have to deal with the inventory in the warehouse. Questions regarding the changes, the Union contract, the Manager and Clerk's responsibilities and training were discussed. Resolution #1007 — This Resolution enables employees who fit into a particular category regarding age and years of service to retire. This option will be open for 2 months and they must request this option within this two month period to be eligible. The Resolution was moved by Commissioner Shepard, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Curran, Coney Absent: Ortega Resolution #1008 — This Resolution deals with the ability to maintain a stockless inventory. This enables the Commission to have more appropriate purchasing power as we move into the Project Based Accounting System. The Resolution was moved by Commissioner Shepard, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Curran, Coney Absent: Ortega Resolution #1009 — Resolution #1009 deals with the Commission's late fee. Our late fee has been the same amount ($20.00) for 10 years. The Commission requests approval to increase our late fee to $25.00 to be more in line with the private sector in regards to late fees. The Resolution was moved by Commissioner Shepard, it being seconded by Commissioner Coney with the option to decrease or increase in the future after inquiring from other PHA's, as to what their late fee is set at. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Curran, Coney Absent: Ortega Resolution #1010 — Write off of inactive tenant balances for the month of December 2006 was presented to the Board for approval. The Resolution was moved by Commissioner Coney, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Shepard, Curran, Coney Absent: Ortega Items of information — Director Stuchell informed the Board that the application process has begun for Oliver Gardens. Director presented the monthly report for February. Occupancy numbers are very good. Committee reports: Commissioner Coney thanked the Board and the Commission for the support received for the Athletes for Kids at the MAC. There being no further business, Commissioner Curran adjourned the meeting. The meeting adjourned at 6:15 p.m. -dPX, la`�&e Hilda Patricia Curran, Vice, Chris Stuchell, Executive Director and Secretary Date WED 1154 AM LHC FAX N0, 517 487 6977 P. 07 MINUTES OF THE April 12, 2007, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Commissioners Curran, Shepard and Coney - Present STAFF: Director Stuchell Dona Davenport Sarah Segerlind Steve Doerr Brett Stallworth Dave Abood Karen McComb Vice -President Curran called the meeting to order at 5:20 p.m. All Commissioners present with the exception of Commissioner Ortega. Approval of Minutes of March 15, 2007, Board Meeting was presented to the Board for approval. Commissioner Coney moved to approve the minutes, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Coney, Shepard, Curran Absent: Ortega March liabilities report was presented to the Board for approval. Commissioner Coney inquired as to Michigan Company, IiTVN, Beckner, MI Department of Education, Jennifer Martinez, Dynasty, .lames Childs Architects, Multiview, Franklin Street Robert Haft, 1-500- Got Junk and several other transactions. Commissioner Shepard moved to approve the liabilities for December, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Coney, Shepard, Curran Absent: Ortega Director Stuchell took this opportunity to inform the Board of the Rally on the Capital Lawn on May 2, 2007 regarding the Affordable Dousing Fund. If anyone would like to attend, we can register them. Resolution #1011— This Resolution authorizes the submission of the LHC Annual Plan. Changes to this year's plan only included changes to our Section 8 Administrative Plan. All changes made to the See 8 Plan had been presented to the Board for review on April 2, 2007. The Resolution was moved by Commissioner Shepard, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Curran, Coney Absent: Ortega NOV-2B-2007 12:14 517 467 5977 97% P.07 � WED 11 54 AM LHC FAX N0, 517 487 U77 Resolution #1012 — Utility Allowances for both Public Housing and Section 8 were presented to the Board for approval. The Resolution presented to the Board authorizes the Lansing Housing Commission to adopt MSNDA Utility Allowances. The Resolution was moved by Commissioner Shepard, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Curran, Coney Absent: Ortega Resolution #1013 — Resolution #1013 was presented to the Board. Write off of Inactive tenant balances. The Resolution was moved by Commissioner Coney, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Shepard, Curran, Coney Absent: Ortega Resolution #1014 — Approval of excess utility charge for S. Washington Park Air Conditioners. Increase from $20 to $25 monthly charge for use of air conditioning. The Resolution was moved by Commissioner Shepard, It being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Curran, Coney Absent: Ortega Resolution #1015 — Approval of allocation of 44 Section 8 Housing Vouchers to The Abigail. The Resolution was moved by Commissioner Coney, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Shepard, Curran, Coney Absent: Ortega Resolution 41016 -Authorization of LRC loan to the Abigail. As part of the financing package for the renovation of the Adm Building for the Abigail apartments and the Lansing Housing Commission administrative offices — they are structuring the money received from the LHC towards the new offices as a loan — so it can be paid back to the LFIC in future years. The Resolution was moved by Commissioner Coney, It being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Shepard, Curran, Coney Absent: Ortega NOU-29-2007 12:15 517 487 6977 97 ,i7 WED 11 54 AM LHC FAX N0. 517 487 6977 Resolution #1017 — Authorization for Lansing Housing Commission to transfer earned income of Steve Doerr to MERS. The Resolution was moved by Commissioner Shepard, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Curran, Coney Absent: Ortega Director Stuchell took this opportunity to Inform the Board that as a result of the opportunity given to employees to retire, that we would be losing our Maintenance Superintendent and one of our maintenance staff, Kirk Staley. Noted that Steve and Kirk started at the LHC on the same day and that they were leaving on the same day. Both employees will be missed. Items of information — Tickets are available for the Board for the Cesar Chavez Dinner, April 18, 2007. Air conditioning project is finished at S. 'Washington. Zoning cliange for the Abigail should be approved and the PILOT goes before City Council April 23, 2007. We notified the neighborhoods in hopes that they would either go to the meeting or contact someone and give their support, We are hoping to have either May's or June's Board meeting at the Community Room at Oliver Gardens. We will take this opportunity to have an open house. Director presented the monthly report for March. We had anticipated a brand new format and much more detailed report — but the computer system did not cooperate. Committee reports: None Public Comment: A representative from ACORN presented the Housing Commission with handouts for low-cost or free tax preparation help. There being no further business, Commissioner Curran adjourned the meeting. The meeting adjourned at 6:10 p.m. Kilda Patricia Curr n, Vice -President �J Chris ell, Executive Director and Secretary Dat NOU-28-2007 12:15 517 487 6377 97% P.09 MINUTES OF THE May 17, 2007, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Dona Davenport Sarah Segerlind Karen McComb Robbin Stewart Guest: Paul Palmer Vice -President Curran called the meeting to order at 5:19 p.m. All Commissioners present. Approval of Minutes of April 12, 2007, Board Meeting was presented to the Board for approval. Commissioner Ortega moved to approve the minutes, it being seconded by Commissioner Coney. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Unanimous April liabilities report was presented to the Board for approval. Discussion was held on ACORN, Hamilton Anderson, State of Michigan and the two checks for the LIHTC applications 9% and 4%. Commissioner Shepard moved to approve the liabilities for April, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Unanimous Resolution #1018 — This Resolution re -authorizes Steve Doerr's MERS Retirement arrangement. The Resolution was moved by Commissioner Coney, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Unanimous Resolution #1019 — Resolution #1019 was presented to the Board. Write off of inactive tenant balances. The Resolution was moved by Commissioner Ortega, it being seconded by Commissioner Shepard. Moved: Commissioner Ortega Seconded: Commissioner Shepard Ayes: Unanimous Resolution #1020 — The Public Housing Fiscal Year 2006/2007 Budget Revision was tabled until June. Items of information – S. Washington canopy is being installed. Submitted the 9% Tax Credit Application to MSHDA on May 8`h. Negotiating with the General Contractor. Met with Labor and Trades local council and the Mayor this week. Historic Tax Credit going well. Oliver Gardens is not quite finished, we will have open house. In conjunction with a meeting or at some other time. Director presented the monthly report for April. The Board was given the new detailed report on all 8 AMPs and a report for Section 8. Discussion was held on how to create just 1 report. Committee reports: None Public Comment: Paul Palmer inquired as to the waiting lists for both Section 8 and Public Housing. Commissioner Coney inquired regarding the report on late charges. There being no further business, Commissioner Curran adjourned the meeting. The meeting adjourned at 5:59 p.m. 7�14 x'9'z6-1e,,— Hilda Patricia Curru, Vice -President s,J Chris Stuchelf,-xecutive Director and Secretary Date MINUTES OF THE June 13, 2007, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Dona Davenport Sarah Segerlind Karen McComb Robbin Stewart Chris Heintzelman Guest: Pam Foley — Terry Foley Vice -President Curran called the meeting to order at 5:20 p.m. All Commissioners present. Approval of Minutes of May 17, 2007, Board Meeting was presented to the Board for approval. Commissioner Shepard moved to approve the minutes, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Unanimous May liabilities report was presented to the Board for approval. Discussion was held on Southland, Oliver Gardens gas hook-up and usage, Dynasty — Jennifer Martinez's process server, new dump truck from Capital Fund, cost for approved site plan. Commissioner Ortega moved to approve the liabilities for May, it being seconded by Commissioner Shepard. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Unanimous Resolution #1020 — Public Housing 2006/2007 Budget Revision was presented to the Board for approval. The Resolution was moved by Commissioner Ortega, it being seconded by Commissioner Shepard. Moved: Commissioner Ortega Seconded: Commissioner Shepard Ayes: Unanimous Resolution #1021— Public Housing 2007/2008 Budget was presented to the Board for approval. The Resolution was moved by Commissioner Coney, it being seconded by Commissioner Ortega. Moved: Commissioner Coney Seconded: Commissioner Ortega Ayes: Unanimous Resolution #1022 — Write off of inactive tenant balances was presented to the Board for approval. Commissioner Ortega made a motion to approve the write offs with Commissioner Coney seconding the motion. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Unanimous Resolution #1023 — Utility allowances were presented to the Board for approval. Small changes have been made; amounts were either rounded up or down as appropriate. Commissioner Shepard made a motion to approve the write offs with Commissioner Ortega seconding the motion. Moved: Commissioner Shepard Seconded: Commissioner Ortega Ayes: Unanimous Items of information — Director Stuchell informed the Board that the canopy for S. Washington has been installed and looks great. He requested authorization to enter into an agreement to lease the warehouse on Remy Road. This request was tabled until the July meeting. The PHAS report was presented to the Board. A list of late fees of other Michigan Housing Commission's was presented to the Board. Commissioner Coney expressed that she would like the late fee to go back to $20 a month due to the Michigan economy and gas prices. Committee reports: The Personnel Committee met on a grievance regarding a two week suspension of a maintenance worker. Personnel committee contacted the Union and offered to reduce it to 1 week and go ahead and pay him for the other week. We have not heard back from the Union. Public Comment: Pam Foley expressed herself in regards to her position elimination. Chris Heintzelman explained that the Housing Commission acted correctly in this issue. There being no further business, Commissioner Curran adjourned the meeting. The meeting adjourned at 6:27 p.m. 4 cc_. Hilda Patricia Curran, Vice -President �_;Q d1�7 Executive Director and Secretary Date MINUTES OF THE July 11, 2007, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present c=am STAFF: Director Stuchell Dona Davenport C Sarah Segerlind Karen McComb r _l Vice -President Curran called the meeting to order at 5:20 p.m. '• = ) All Commissioners present. Approval of Minutes of June 11, 2007, Board Meeting was presented to the Board for approval. Commissioner Shepard moved to approve the minutes, it being seconded by Commissioner Ortega. Moved: Commissioner Shepard Seconded: Commissioner Ortega Ayes: Unanimous June liabilities report was presented to the Board for approval. Discussion was held on utility allowances, asset based accounting, legal services, vandalism and Dynasty Inc. Commissioner Coney moved to approve the liabilities for May, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Unanimous Resolution #1024 — Write off of inactive tenant balances was presented to the Board for approval. Commissioner Ortega made a motion to approve the write offs with Commissioner Coney seconding the motion. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Unanimous Items of information — Director Stuchell informed the Board that we received the certificate of completion for the S. Washington window project and the canopy also has been installed and looks great. He informed the Board that he is in the process of entering into an agreement to lease the warehouse on Remy Road. Director Monthly report: The monthly management report was presented to the Board. Director Stuchell stated that the move to Asset Management seems to be working. The Commissioners were directed to a letter within their folders from an insurance company. As it is right now, we are a member of HAI and that negates the need for bidding out for insurance. We will however meet with him and see what the company has to offer. Commissioner Curran asked how long a person has to find a place with a Voucher. The initial term of a Voucher is 60 days. The LHC may grant one or more extensions of the term, but the initial term plus any extensions will never exceed 120 calendar days. Commissioner Coney inquired as ..,j t..e availability of Oliver Gardens as she was questioned. It was explained that there have been change orders executed that increased the length of the contract, but we are quickly coming to a close on the construction. We have about 24 applicants confirmed. Commissioner Curran inquired as to a list of landlords. There being no further business, Commissioner Curran adjourned the meeting. The meeting adjourned at 6:05 p.m. Hilda Patricia fin, Vice -President n Chris Si �eIL Executive Director an11-Srtfe—tary Date MINUTES OF THE September 12, 2007, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Sarah Segerlind Robbin Stewart Dona Davenport Karen McComb GUEST: Marcia Adams 708-C Southland Glenna Brand 708-B Southland Lorraine Bonham S. W. 410 Norma Bauer — Interagency Council Angelean Fuller S. W. 104 Pamela Thompkins 720-B Southland Amy Hovey, Protogenia Vice -President Curran tailed the ince—ting to order at 5:25 p.m. All Commissioners present. Approval of Minutes of July 11, 2007, Board Meeting was presented to the Board for approval. Commissioner Shepard moved to approve the minutes, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Unanimous July liabilities report was presented to the Board for approval. Commissioner Coney moved to approve the liabilities for May, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Unanimous August liabilities report was presented to the Board for approval. Director Stuchell informed the Board that our new Dump truck has been stolen. Commissioner Shepard moved to approve the liabilities for May, it being seconded by Commissioner Ortega. Moved: Commissioner Shepard Seconded: Commissioner Ortega Ayes: Unanimous Resolution #1025 — Reaffirmation of the Annual PHAS submission resolution. Commissioner Shepard made a motion to approve the PHAS submission with Commissioner Coney seconding the motion. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Unanimous Resolution #1026 — Reaffirmation of the Annual SEMAP submission resolution. Commissioner Ortega made a motion to approve the PHAS submission with Commissioner Coney seconding the motion. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Unanimous Resolution #1027 — Reaffirmation of the Annual PHAS submission resolution. Commissioner Shepard made a motion to approve the PHAS submission with Commissioner Coney seconding the motion. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Unanimous Resolution_ #1027 — Write off of inactive tenant balances for May 2007 was presented to the Board for approval. Commissioner Shepard made a motion to approve the write offs with Commissioner Ortega seconding the motion. Moved: Commissioner Shepard Seconded: Commissioner Ortega Ayes: Unanimous Resolution #1028 — Intergovernmental Agreement was presented to the Board for approval. This agreement is the first step in the procedure of borrowing against the Capital Fund to develop housing. This agreement is with the Michigan State Housing Development Authority. Commissioner Shepard made a motion to approve entering into of the agreement, with Commissioner Ortega seconding the motion. Moved: Commissioner Shepard Seconded: Commissioner Ortega Ayes: Unanimous Resolution #1029 — Write off of inactive tenant balances for June was presented to the Board for approval. Commissioner Coney made a motion to approve the write offs with Commissioner Ortega seconding the motion. Moved: Commissioner Coney Seconded: Commissioner Ortega Ayes: Unanimous Items of information — We are meeting with the Architect for the Reo Road community building. We have a new Manager at Reo, Lisa Parsons. We are obtaining tickets to the annual NAACP Dinner. Director Monthly report: The monthly management report was presented to the Board for July. He also presented the monthly management report for August as we had no meeting August 2007. Report of President: Commissioner Curran commented on the lack of participation in the voting process. She works in a precinct close to one of our developments and no one came out to vote. Asked could we encourage participation at our developments? Guest: Norma Bauer — Member of Interagency Consumer Council. Thanked the Board for the Section 8 set-aside (Oliver Gardens) for elderly persons. Commissioner Coney informed the Board she has had meetings with Hildebrant and Mt. Vernon residents regarding the Resident Councils. Would like to get them back on track, also working on No Worker Left Behind. Discussed AAL and happy. Will try and set up a meeting with Ray Hall of LPD, Managers, Chris and Gwen regarding the criminal activity within our developments. Surveillance cameras. There being no further business, Vice-president Curran adjourned the meeting. The meeting adjourned at 5:55 p.m. Approved October 10, 2007 MINUTES OF THE October 10, 2007, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Commissioner Curran Commissioner Coney Commissioner Shepard STAFF: Director Stuchell Dona Davenport Sarah Segerlind Karen McComb Lisa Parsons Sona Mendoza Vice -President Curran called the meeting to order at 5:18 p.m. All Commissioners present with the exception of Commissioner Ortega. Approval of Minutes of September 12, 2007, Board Meeting was presented to the Board for approval. Commissioner Shepard moved to approve the minutes, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Coney, Shepard, Curran Absent: Ortega September liabilities report was presented to the Board for approval. Commissioner Shepard moved to approve the liabilities for September, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Coney, Curran Absent: Ortega Resolution #1030 — Write off of inactive tenant balances for July 2007 was presented to the Board for approval. Commissioner Coney made a motion to approve the write offs with Commissioner Shepard seconding the motion. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Coney, Shepard, Curran 4' Absent: Ortega Items of information — G' HUD Tier Review — they found some things LHC needs to correct. Our response will -be provided to the Board. We have tickets for the NAACP Dinner. The turnout for the Maple Street groundbreaking - was great. Director Monthly report: The monthly management report was presented to the Board for September. Report of President: None Commissioner Coney extended an invitation for anyone that is available to come and stuff Halloween bags for the party at Mt. Vernon. We are still scheduling the meeting with the LPD to talk about resident concerns at Mt. Vernon. No public comment. There being no further business, Vice-president Curran adjourned the meeting. The meeting adjourned at 5:45 p.m. Hilda Patricia, Curran, Vice -President Executive Director and Secretary / Date , .� MINUTES OF THE November 14, 2007, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Dona Davenport Sarah Segerlind Karen McComb Vice -President Curran called the meeting to order at 5:15 p.m. All Commissioners present. Approval of Minutes of October 10, 2007, Board Meeting was presented to the Board for approval. Commissioner Shepard moved to approve the minutes, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Unanimous October liabilities report was presented to the Board for approval. Discussion was held on the EDC, CEI Contract, Board of Water and Light invoices, First Contracting and M.C. Smith. A request was made for copies of the contract for FSS Coordination and the CEI Contract. Commissioner Coney moved to approve the liabilities for October, it being seconded by Commissioner Ortega. Moved: Commissioner Coney Seconded: Commissioner Ortega Ayes: Unanimous Resolution #1031— Write off of inactive tenant balances for August 2007 was presented to the Board for approval. Commissioner Ortega made a motion to approve the write offs with Commissioner Coney seconding the motion. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Unanimous Items of information — The Director presented the Board members with two communications. One from an employee, Salvador Navarro — in regards to maintenance equipment. The second from a Section 8 participant in regards to her termination from the program. We will provide a written report for the next meeting. Capital Fund work — we are going to start soon on the Reo Road lobby. We are also doing some exterior work. In your packets, you will find an invitation to the Holiday Celebration. Being held on Saturday this year. J c� i� rTJ Director Monthly report: The monthly management report was presented to the Board for October. Director Stuchell informed the Board that our Placement Specialist, Melissa Witte had her baby on the 24Th of October and she had him into the office already. He also informed the Board that Section 8 Coordinator, Jill Blain who is also pregnant resigned to be a stay at home Mom. Other changes noted were that David Abood has been assigned to the S. Washington Building and Sona Mendoza has taken his place at Mt. Vernon. Report of President: None Commissioner Coney informed the Board that all had a good time at the Halloween Party. Commissioner Curran noted that if you need to sign up for Toys for Tots — now is the time, we should inform our residents. No public comment. There being no further business, Vice-president Curran adjourned the meeting. The meeting adjourned at 5:48 p.m. Hilda Patricia Curraw, Vice -President �2-/P-o �'7 Chris Stuchell, Executive Director and Secretary Date PRESENT MINUTES OF THE December 12, 2007, COMMISSION MEETING LANSING HOUSING COMMISSION Commissioners Present — Herminia Ortega Gwen Coney Robert Johnson STAFF: Director Stuchell Sarah Segerlind Chris Heintzelman Chuck MacIntosh GUEST: James Chiodini Secretary Stuchell called the meeting to order at 5:21 p.m. Commissioners Ortega, Coney and Johnson present. Dona Davenport Karen McComb Robbin Stewart Approval of Minutes of November 14, 2007, Board Meeting was presented to the Board for approval. Commissioner Coney moved to approve the minutes, it being seconded by Commissioner Ortega. Moved: Commissioner Coney Seconded: Commissioner Ortega Ayes: Unanimous November liabilities report was presented to the Board for approval. Director Stuchell explained some of the line items and Commissioner Coney moved to approve the moved to approve the liabilities for October, it being seconded by Commissioner Johnson. Moved: Commissioner Coney Seconded: Commissioner Johnson Ayes: Unanimous Resolution #1032 — Write off of inactive tenant balances for September 2007 was presented to the Board for approval. Commissioner Ortega made a motion. to approve the write offs with Commissioner Coney seconding the motion. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Unanimous Resolution #1033 — Resolution to increase mileage for use of personal vehicles to the IRS approved rate of 50.5 was presented to the Board for approval. Commissioner Johnson made a motion to approve the Resolution with Commissioner Ortega seconding the motion. Moved: Commissioner Johnson Seconded: Commissioner Ortega Ayes: Unanimous Resolution #1034 — Reauthorization of Capital Fund loan to develop the Abigail into 44 units of Public Housing and Administrative Offices was presented to the Board for approval. Commissioner Johnson made a motion to approve the Resoltuion with Commissioner Ortega seconding the motion. Moved: Commissioner Johnson Seconded: Commissioner Ortega Ayes: Unanimous Items of Information Presentation of the Annual Audit. John Dipero, CPA has been asked to come to a meeting and discuss the Audit with the Board. The Commission's SEMAP and PHAS Scores were presented to the Board. A notice of Public Hearing was given to the Board to start the 2008 Annual Plan process. Capital Fund — Just starting the Reo Road Community Building and Entrance. Director Monthly report: The monthly management report was presented to the Board for October. Report of President: None Secretary Stuchell recommended that we hold Board elections next month. Sarah Segerlind presented the results of the union negotiations to the Board. The negotiations were for economics only and they settled on details for 2 years. The Union members ratified the contract. Commissioner Ortega moved to authorize the Commission to enter into the Union contract, with Commissioner Coney seconding the motion. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Unanimous = Secretary Stuchell also asked for a motion to approve the increase for the Non-union members. Commissioner Coney made a motion to approve the increase with Commissioner Ortega seconding the motion. Moved: Commissioner Coney Seconded: Commissioner Ortega Ayes: Unanimous No public comment. Commissioner Johnson introduced himself and described his experience with the City and with various developers. There being no further business, Commissioner Coney adjourned the meeting. The meeting adjourned at 5:50 p.m. Chris Stuchell, Executive Director and Secretary //..Date