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HomeMy WebLinkAbout2005 Lansing Housing Commission Minutes,oard Mtg Minutes 01/12/05 MINUTES OF THE January 12, 2005, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Rick Koffarnus Dona Davenport Brett Staliworth Dave Abood Sarah Segerlind Melanie May Rhonda Pagel Steve Doerr Ton Xiong President Reed called the meeting to order at 5:17 p.m. All Commissioners present. The minutes of the Regular Commission meeting of December 12, 2004 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Ortega. Moved: Commissioner Curran Seconded: Commissioner Ortega Ayes: Unanimous December Liabilities Report was presented to the Board for approval. Discussion was held on the CEI -CMH worker at S. W. , the S. W. cable costs and box elder trees. Commissioner Curran moved to approve the report, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Resolution #956 — Write off of Sec 8 outstanding checks was presented to the Board for approval. Commissioner Coney moved to approve the write off, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Unanimous Resolution #957 — Write off of Public Housing outstanding checks was presented to the Board for approval. Commissioner Curran moved to approve the write off, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous ivitg Minutes 01/12/05 Items of information Not much is happening with the Capital Fund right now. A very substantial concrete repair and replacement plan is in'the works for the spring. Director Stuchell discussed the Channel 10 interview with the Board. The interview was in regards to the Section 8 Funding cuts. The Director presented the 5 -year and Annual Plan to the Board. We will have discussion at next month's meeting. The plan will be approved at April's meeting. The Director presented the December monthly management report to the Board. Commissioner Curran inquired to Granger pick-up of our dumpsters. Rick Koffarnus, Financial Manager gave update on budget report. Director Stuchell discussed the change to project based management with the Board and asked authorization for Rick Koffarnus, Financial Manager to attend training in Atlanta, in February. Commissioner Ortega moved to authorize the travel, it being seconded by Commissioner Shepard. Moved: Commissioner Ortega Seconded: Commissioner Shepard Ayes: Unanimous Resident Relations Committee — Commissioner Curran reported that they have had 2 meetings, need to do some amendments, and progress has been made on the Domestic Violence Policy. Personnel Committee — no report Homebuyer Committee — no report Mark Floury, Legal Aid — expressed thanks for the work on the Domestic Violence Policy. Commissioner Curran thanked the Commission for the tickets to the Holiday Commission Dinner. It made it possible for one of the scholarship winners to take both parents. Commissioner Curran also asked that she be excused from next month's meeting as she will be traveling. There being no further business, Commissioner Coney moved to adjourn the meeting, it being seconded by Commissioner Ortega. The meeting adjourned at 5:47 p.m. , LHC Board Mtg Minutes 02/09/05 MINUTES OF THE February 09, 2005, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Commissioner Shepard Commissioner Coney Commissioner Ortega STAFF: Director Stuchell Rick Koffarnus Dona Davenport Brett Stallworth Dave Abood Sarah Segerlind Melanie May Rhonda Pagel Steve Doerr Commissioner Shepard called the meeting to order at 5:16 p.m. Commissioners Shepard, Coney and Ortega present. Commissioner's Reed and Curran notified us in advance that they would not be in attendance. The minutes of the Regular Commission meeting of January 12, 2005 were presented for approval. Commissioner Coney moved to approve the minutes, the motion being seconded by Commissioner Ortega. Moved: Commissioner Coney Seconded: Commissioner Ortega Ayes: Shepard, Coney, Ortega Absent: Reed, Curran January Liabilities Report was presented to the Board for approval. Discussion was held on maintenance supplies. Commissioner Ortega moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Shepard, Coney, Ortega Absent: Curran, Reed Resolution #958 — Approval to increase personal vehicle mileage reimbursement to coincide with the Internal Revenue Service. Commissioner Ortega moved to approve the Resolution, it being seconded by Commissioner Coney. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Shepard, Ortega, Coney Absent: Reed, Curran Items of information Capital Fund work is slow now due to the winter season. The Housing Commission Low Income Tax Credit Application was approved by MSHDA. We have instructed the Architect to go out for bid and submit the plans to the City of Lansing. LHC Board Mtg Minutes 02/09/05 The Director presented the January monthly management report to the Board. Commissioner Shepard inquired as to the budget. Rick Koffarnus, Financial Manager gave update on budget report. Resident Relations Committee — Met with Computer Learning Center staff — Athletes for Kids preparations. Personnel Committee — no report Homebuyer Committee — no report There being no further business, Commissioner Coney moved to adjourn the meeting, it being seconded by Commissioner Ortega. The meeting adjourned at 5:29 p.m. LHC Board Mtg Minutes 03/09/05 MINUTES OF THE March 09, 2005, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Rick Koffarnus Dona Davenport Brett Stallworth Dave Abood Sarah Segerlind Melanie May Rhonda Pagel Steve Doerr Guests: Mark Floury, Legal Services Mary Kay Scullion President Reed called the meeting to order at 5:18 p.m. All Commissioners Present. Public Hearing for the Commission's Annual and 5 -year Plan. The audience was invited to comment or make suggestions on the proposed 5 -year and Annual Plan of the Commission. Mark Floury, Legal Services addressed the Board. He first thanked the Commission for recognizing the importance of the domestic violence Issue and knows that the Commission is here to help individuals with this issue. He passed out a letter and a copy of a Domestic Violence Policy drafted by Legal Services. He indicated that although we have added language to the 2005 and 5 -year plan, he would like the Board to move on the entire policy or refer it to Committee and come back with more language to put in our Admissions and Continued Occupancy Policy. Commissioner Curran moved to accept the policy and refer it to Committee. It being seconded by Commissioner Ortega. Moved: Commissioner Curran Seconded: Commissioner Ortega Ayes: Unanimous Mary Kay Scullion addressed the Board. She indicated that she to would like to see the Domestic Violence Policy incorporated into this year's annual plan. Commissioner Coney informed her that the presented policy had been moved on and was referred to Committee. Both individuals informed us they would provide us with any assistance that was needed. Public Comment on the Annual and 5 -year plan ended. The minutes of the Regular Commission meeting of February 09, 2005 were presented for approval. Commissioner Coney moved to approve the minutes, the motion being seconded by Commissioner Ortega. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous LHC Board Mtg Minutes 03/09/05 February Liabilities Report was presented to the Board for approval. Discussion was held on Michael Ramsey, snow removal, PILOT payments, 3615 Southgate, training materials and paper supplies. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous Items of information Capital Fund work is slow now due to the winter season. The Director requested that the Board authorize out of state training for Cardi Powell, MIS. Commissioner Curran moved to authorize the travel, it being seconded by Commissioner Ortega. Moved: Commissioner Curran Seconded: Commissioner Ortega Ayes: Unanimous The Director informed the Board of a Vegas Style Boxing Exhibition being put on by Joe Bermudez, the individual that utilizes our gym at LaRoy Froh. Commissioners are invited, please let us know if you can attend. The Cesar Chavez Dinner is April 13, 2005. The same evening as our Board meeting, so we must re -coordinate meeting. The Director presented the February monthly management report to the Board. Rick Koffarnus, Financial Manager gave update on budget report. Resident Relations Committee — Athletes for Kids — Overnight at the MAC went very well. Was a big hit with the kids. Chris thanked Commissioner Coney for her work with this program. Commissioner Curran discussed the red tagged buildings in the Lansing area. Suggested we contact Ferris Development or the Housing Coalition. She also discussed the lack of Single Room Occupancy housing in our area. Suggested that we should consider getting involved. Personnel Committee — no report Homebuyer Committee — no report There being no further business, Commissioner Coney moved to adjourn the meeting, it being seconded by Commissioner Ortega. The meeting adjourned at 5:57 p.m. LHC Board Mtg Minutes 03/09/05 James chell, Executive Director and Secretary AGENDA LANSING HOUSING COMMISSION March 9, 2005 1. Call to Order. 2. Roll Call. 3. Public Hearing 5 -Year and 2005 Annual Plan 4. Approval of Minutes of February 09, 2005 regular meeting. 5. Liabilities — February 2005 6. Items of Information a. Capital Fund Projects 7. Director's Monthly Report 8. Report of President a. Committee reports 9. Public Comment — limit 3 minutes 10. Other Business 11. Adjournment LHC Board Mtg Minutes 04/13/05 MINUTES OF THE April 13, 2005, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Vice-president Curran Commissioner Coney STAFF: Director Stuchell Dona Davenport Commissioner Ortega Commissioner Shepard Commissioner Shepard-, �' 7 Lr J Rick Koffarnus ::.-- Shepard, Coney, Ortega, Curran Sarah Segerlind : C' Vice-president Curran called the meeting to order at 3:00 p.m. All Commissioners present with the exception of President Reed, who had informed us he could not attend. The minutes of the Regular Commission meeting of March 09, 2005 were presented for approval. Commissioner Shepard moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Coney, Ortega, Curran Absent: Reed March Liabilities Report was presented to the Board for approval. Discussion was held on 3615 Southgate homebuyer unit, soccer teams, Commissioner Coney moved to approve the report, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Coney, Shepard, Ortega, Curran Absent: Reed Resolution #959 — Domestic Violence Resolution was presented to the Board for approval. Committee member Ortega reported on the process and moved to approve the Resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Ortega Seconded: Commissioner Shepard Ayes: Coney, Shepard, Ortega, Curran Absent: Reed Resolution #960 — Approval of Calculation of Performance Funding System Operating Subsidy was presented to the Board for approval. Commissioner Ortega moved to approve the Resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Ortega Seconded: Commissioner Shepard Ayes: Coney, Shepard, Ortega, Curran Absent: Reed LHC Board Mtg Minutes 04/13/05 Resolution #961— Authorization for Commission President's signature on certification of compliance with the PHA Plans and Related Regulations for submission to HUD with the Commission's Annual and 5 -Year Plan. Commissioner Shepard moved to authorize, it being seconded by Commissioner Ortega. Moved: Commissioner Shepard Seconded: Commissioner Ortega Ayes: Coney, Shepard, Ortega, Curran Absent: Reed Resolution #962 — Write off of inactive tenant accounts was presented to the Board for approval. Commissioner Shepard moved to approve the Resolution, it being seconded by Commissioner Ortega. Moved: Commissioner Shepard Seconded: Commissioner Ortega Ayes: Coney, Shepard, Ortega, Curran Absent: Reed Items of information The Request for Bid for Concrete work is in the Lansing State Journal today. A lot of concrete replacement will be done at scattered sites. Met with MSHDA this AM, they have initial site concerns at 3117 S. MLK, they want to see a sidewalk to Southland Street. The Director requested that the Board authorize out of state training for Rick Koffarnus, Financial Manager. Commissioner Ortega moved to authorize the travel, it being seconded by Commissioner Coney. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Shepard, Coney, Ortega, Curran Absent: Reed Vice-president Curran inquired as to our Scattered Sites, and the Board of Water and Light Lead pipe issue. The Director informed her he would inquire of Maintenance Supt. The Director presented the March monthly management report to the Board. Rick Koffarnus, Financial Manager gave update on budget report. Resident Relations Committee -no report Personnel Committee — no report Homebuyer Committee — no report There being no further business, Commissioner Shepard moved to adjourn the meeting, it being seconded by Commissioner Ortega. The meeting adjourned at 3:30 p.m. LHC Board Mtg Minutes 04/13/05 LHC Board Mtg Minutes 05/11/05 MINUTES OF THE May 11, 2005, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Commissioner Ortega STAFF: Director Stuchell Dona Davenport David Abood Rhonda Pagel Steve Doerr Vice-president Curran Commissioner Coney President Reed called the meeting to order at 5:15 p.m. Rick Koffarnus Sarah Segerlind Brett Stallworth Melanie May All Commissioners present with the exception of Commissioner Shepard, who had informed us he could not attend. The minutes of the Regular Commission meeting of April 13, 2005 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Coney, Ortega, Curran, Reed Absent: Shepard April Liabilities Report was presented to the Board for approval. Discussion was held on city inspections, fires, police reports, appliances for 3615 Southgate homebuyer unit, and truck tarp. Commissioner Curran moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Coney, Ortega, Curran, Reed Absent: Shepard Items of information Requesting the authorization to enter into a contract for concrete work with PBR Progressive. They did sub -contract work when we did the LaRoy Froh Complex. Commissioner Curran move to authorize the Director to enter into a Contract for the concrete work, it being seconded by Commissioner Ortega. Moved: Commissioner Curran Seconded: Commissioner Ortega Ayes: Curran, Ortega, Reed, Coney Absent: Shepard The Director presented the April monthly management report to the Board. Rick Koffarnus, Financial Manager gave update on budget report. Resident Relations Committee -no report Personnel Committee — no report Homebuyer Committee — no report LHC Board Mtg Minutes 05/11/05 There being no further business, Commissioner Coney moved to adjourn the meeting, it being seconded by Commissioner Curran. The meeting adjourned at 5:37 p.m. LHC Board Mtg Minutes 05/11/05 — ZlIzu'a411 J/� Lw�z� Jam A, Board P sident C is ShMSeill, Executive Director and Secretary Date LHC Board Mtg Minutes 06/08/05 MINUTES OF THE June 08, 2005, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Vice-president Curran Commissioner Coney STAFF: Director Stuchell Dona Davenport David Abood Rhonda Pagel Steve Doerr Commissioner Ortega Vice-president Curran called the meeting to order at 5:15 p.m. Rick Koffarnus Sarah Segerlind Brett Stallworth Melanie May President Reed and Commissioner Shepard, informed us they could not attend the meeting. The minutes of the Regular Commission meeting of May 11, 2005 were presented for approval. It was noted that the minutes reflected two different dates. Commissioner Ortega moved to approve the minutes with the date correction, the motion being seconded by Commissioner Coney. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Coney, Ortega, Curran Absent: Shepard, Reed May Liabilities Report was presented to the Board for approval. Discussion was held on Gorno Ford, shelves for maintenance vans, and recycling of printer cartridges. Commissioner Coney moved to approve the report, it being seconded by Commissioner Ortega. Moved: Commissioner Coney Seconded: Commissioner Ortega Ayes: Coney, Ortega, Curran Absent: Shepard, Reed Resolution #963 — Write off of inactive tenant balances was presented to the Board for approval. Commissioner Ortega moved to approve the write offs, it being seconded by Commissioner Coney. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Ortega, Coney, Curran Absent: Shepard, Reed Resolution #964 — Write off of disposed assets was presented to the Board for approval. Commissioner Ortega moved to approve the write offs, it being seconded by Commissioner Coney. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Ortega, Coney, Curran Absent: Shepard, Reed LHC Board Mtg Minutes 06/08/05 Resolution #965 — Budget Revision for current Fiscal Year was presented to the Board for approval. Commissioner Ortega moved to approve the budget revision, it being seconded by Commissioner Coney. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Ortega, Coney, Curran Absent: Shepard, Reed Resolution #966 — Approval of new Budget for Fiscal Year 2005/06 was tabled. We will schedule a special meeting to approve the new budget after all Commissioners have reviewed it. Resolution #967— Approval of Code of Conduct Resolution. This Resolution is a requirement to obtain funds from the Department of Housing and Urban Development. The language is and always has been in our Personnel and Procurement Policies. Commissioner Ortega moved to approve the Resolution, it being seconded by Commissioner Coney. Moved: Commissioner Ortega Seconded: Commissioner Coney Ayes: Ortega, Coney, Curran Absent: Shepard, Reed Items of information Sidewalk and driveway replacement work is going well. We open bids tomorrow for Oliver Gardens Development. Presented communications from HUD closing all GAP Audit findings and informing us our Shelter Plus Care Program is being very well run. The Director presented the May monthly management report to the Board. Resident Relations Committee -no report Personnel Committee — no report Homebuyer Committee — no report Vice President Curran — presented concerns from Lucietta Miles, S. Washington Resident concerning, painting the community kitchen, the hallways, and hanging plants. Director Stuchell noted we would paint the kitchen, look into installing some permanent planters, and having the halls cleaned. There being no further business, Commissioner Coney moved to adjourn the meeting, it being seconded by Commissioner Curran. The meeting adjourned at 5:37 p.m. LHC Board Mtg Minutes 06/08/05 LHC Board Mtg Minutes 06/08/05 MINUTES OF THE June 15, 2005, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Commissioner Shepard STAFF: Director Stuchell Dona Davenport Vice-president Curran Commissioner Coney Rick Koffarnus Sarah Segerlind,' President Reed called the meeting to order at 8:30 a.m. Approval of Resolution #966 -new budget for the Public Housing Program was presented to the Board for approval. Discussion was held on fees for labor negotiations, employee benefit contributions, utility costs, flood insurance, salaries. Resident portion of the budget. The house fires we had this past year. Commissioner Curran moved to approve the budget, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Shepard, Coney, Curran, Reed Absent: Ortega Other Business- Commissioner Coney presented the Board with information from Davenport College and the Urban League. The meeting adjourned at 9:00 a.m. J 7aJr- Executive Director and Secretary // D 1. 2. 3. 4. 5. 4D7LANSING HOUSING C O M M I S S I O N AGENDA SPECIAL MEETING LANSING HOUSING COMMISSION June 15, 2005 Call to order. Roll Call Resolution #966 — Approval of Public Housing Budget for Fiscal Year 05/06. Other Business Adjournment 310 Seymour Lansing, MI 48933 • (517) 487-6550 Fax (517) 487-6977 An Equal Opportunity Employe 42r— LHC Board Mtg Minutes 07/13/05 MINUTES OF THE July 13, 2005, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Dona Davenport President Reed called the meeting to order at 9:30 a.m. Rick Koffarnus Sarah Segerlind Approval of Minutes of June 8, 2005 Board Meeting were presented to the Board for approval. Commissioner Curran moved to approve the budget, it being seconded by Commissioner Ortega. Moved: Commissioner Curran Seconded: Commissioner Ortega Ayes: Unanimous Approval of Minutes of June15, 2005 Board Meeting were presented to the Board for approval. Commissioner Curran moved to approve the budget, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous June liabilities report was presented to the Board for approval. Discussion was held on thermostats — flag at S. Washington, and light bills. Commissioner Curran moved to approve the liabilities, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Kathryn Pasqueda gave the Board a short presentation on the Family Self -Sufficiency Program in Section 8. Currently there are 30 participants —17 people on the waiting list to be interviewed and 19 out of the 30 current participants are earning escrow. Items of information — Wrapping up the concrete project, looking to strip wallpaper in halls at S. Washington and just paint the surface. Commissioner Curran suggested contacting the Office on Aging — as there are procedures and paint that makes maneuvering easier for seniors, disabled and is also better on the eyes than other paint. Opened bids for Oliver Gardens — Dosca was low bidder although they were not a MSHDA approved builder so they are working on getting the Approval from MSHDA. Dr. Reed informed the Board that he would not be available for a meeting in August the second Wednesday of the month, Commissioner Ortega also informed us she would not be available. It was decided by the Board that the meeting be moved forward to the 3rd Wednesday. So August's Board meeting will be held on August 17, 2005. Director Stuchell informed the Board that he has told the Housing Managers that they do not need to attend the Board Meetings until further notice. Also, that there is a big movement in Washington D.C. regarding legislation — Violence Against Women — Assisted Housing Act. LHC Board Mtg Minutes 07/13/05 Commissioner Coney presented the Board with information regarding Davenport College and the Urban League. Commissioner Ortega informed the Board that she has been promoted and relocated to the L.C.C. West Campus — and is looking forward to forming partnerships with the Lansing Housing Commission. Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 9:35 a.m. James Chris Stuchell, Executive Director and Secretary Date LHC Board Mtg Minutes 06/15/05 AGENDA LANSING HOUSING COMMISSION July 13, 2005 1. Call to Order. 2. Roll Call. 3. Approval of Minutes of June 08, 2005 regular meeting. 4. Liabilities — June 2005 5. FSS Program Presentation 6. Items of Information a. Capital Fund Projects b. Bid Opening 7. Director's Monthly Report 8. Report of President a. Committee reports 9. Public Comment — limit 3 minutes 10. Other Business 11. Adjournment LHC Board Mtg Minutes 08/17/05 MINUTES OF THE August 17, 2005, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Commissioner Coney ABSENT: Commissioner Ortega STAFF: Director Stuchell Dona Davenport Vice-president Curran Commissioner Shepard President Reed called the meeting to order at 9:30 a.m. Rick Koffarnus Sarah Segerlind Approval of Minutes of July 13, 2005 Board Meeting were presented to the Board for approval. Commissioner Curran moved to approve the minutes, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Shepard, Curran, Coney, Reed Absent: Ortega July liabilities report was presented to the Board for approval. Discussion was held on sidewalks — special assessments from the city — maintenance cart. Commissioner Shepard moved to approve the liabilities, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Reed, Coney, Shepard, Curran Absent: Ortega Resolution #968 — Approval of the Housing Commission's Annual SEMAP submission was presented to the Board for approval. Commissioner Curran moved to approve the submission, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Coney, Shepard, Curran, Reed Absent: Ortega Resolution#969 — Approval of the Housing Commission's Annual PHAS submission was presented to the Board for approval. Commissioner Curran moved to approve the submission, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Coney, Shepard, Curran, Reed Absent: Ortega LHC Board Mtg Minutes 08/17/05 Resolution #970 — Reaffirmation of funds from Oliver Tower insurance proceeds and Section 8 Reserves towards the development of Oliver Gardens — was presented to the Board for approval. Commissioner Curran moved to approve the resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Coney, Shepard, Curran, Reed Absent: Ortega Items of information — Concrete project winding down. Planning to strip wallpaper in halls at S. Washington and just paint the surface. Commissioner Curran suggested contacting the Office on Aging — as there are procedures and paint that makes maneuvering easier for seniors, disabled and is also better on the eyes than other paint. Director Stuchell presented the monthly management report to the Board. Discussion was held on gasoline prices. Commissioner Coney presented the Board with information regarding Davenport College and the Urban League. Commissioner Curran informed the Board that she would not be able to attend September's meeting. Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 9:39 a.m. LHC Board Mtg Minutes 08/17/05 Boar resi en Director and Secretary Date LHC Board Mtg Minutes 07/13/05 AGENDA LANSING HOUSING COMMISSION August 17, 2005 1. Call to Order. 2. Roll Call. 3. Approval of Minutes of July 13, 2005 regular meeting. 4. Liabilities — July 2005 5. Resolution #968 — Approval Annual SEMAP Submission 6. Resolution #969 — Approval Annual PHAS Submission 7. Resolution #970 — Reaffirmation of use of Sec 8 Reserves and Insurance Proceeds from Oliver Tower Fire for Development of Oliver Gardens. 8. Items of Information a. Capital Fund Projects b. Oliver Gardens — progress — signature on Previous Participation form HUD -2530 9. Director's Monthly Report 10. Report of President a. Committee reports 11. Public Comment — limit 3 minutes 12. Other Business 13. Adjournment LHC Board Mtg Minutes 09/14/05 MINUTES OF THE September 14, 2005, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Rick Koffarnus Dona Davenport Sarah Segerlind President Reed called the meeting to order at 9:01 a.m. Approval of Minutes of August 17, 2005 Board Meeting were presented to the Board for approval. Commissioner Curran moved to approve the minutes, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous August liabilities -report was presented to the Board for approval. Discussion was held on re -keying locks, utility allowances — FSS Participants, postage meter and cable bill for S. Washington Park. Commissioner Coney moved to approve the liabilities, it being seconded by Commissioner Ortega.. Moved: Commissioner Coney Seconded: Commissioner Ortega Ayes: Unanimous Resolution #971— Approval of Amendment to the Housing Commission's Admission and Continued Occupancy Policy to include preference for Hurricane Katrina Federally Declared Disaster evacuees. Commissioner Shepard moved to approve the resolution, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous Resolution #972 — Approval of the Housing Commission's Security Policy — deals with the way we handle confidential data. Commissioner Ortega moved to approve the resolution, it being seconded by Commissioner Curran. Moved: Commissioner Ortega Seconded: Commissioner Curran Ayes: Unanimous LHC Board Mtg Minutes 09/14/05 Resolution #973 — Affirmation of funds designated for the development of .diver Gardens was presented to the Board for approval. Commissioner Curran moved to approve the resolution, it being seconded by Commissioner Ortega. Moved: Commissioner Curran Seconded: Commissioner Ortega Ayes: Unanimous Items of information — There are currently no Capital Fund projects. In the planning stages to strip wallpaper in halls at S. Washington and paint. Director Stuchell presented the monthly management report to the Board. Budget looking good, at 17% after 2 months. Director Stuchell requested authorization for 3 employees to attend software training in Miami, FL. Commissioner Curran moved to authorize the travel, it being seconded by Commissioner Ortega. Moved: Commissioner Curran Seconded: Commissioner Ortega Ayes: Unanimous No committee reports. No public comment. Commissioner Curran moved to adjourn the meeting. The meeting adjourned at 9:30 a.m. LHC Board Mtg Minutes 09/14/05 James We6d!Board_President Director and Secretary Date Is LHC Board Mtg Minutes 09/14/05 MINUTES OF THE October 12, 2005, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Rick Koffarnus Dona Davenport Sarah Segerlind Jennifer Mohr President Reed called the meeting to order at 9:01 a.m. Approval of Minutes of September 14, 2005 Board Meeting was presented to the Board for approval. Commissioner Curran moved to approve the minutes, it being seconded by Commissioner Ortega. Moved: Commissioner Curran Seconded: Commissioner Ortega Ayes: Unanimous Director Stuchell introduced Jennifer Mohr as the new Section 8 Coordinator. September liabilities report was presented to the Board for approval. Discussion was held on nuisance fees, P.O. lists, LHC lawn mowing contract, and worker compensation. Commissioner Coney moved to approve the liabilities, it being seconded by Commissioner Curran. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Unanimous Resolution #974 — Write off of outstanding check balances was presented to the Board for approval. Commissioner Curran moved to approve the resolution, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Resolution #975 — Write off of inactive tenant balances was presented to the Board for approval. Commissioner Ortega moved to approve the resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Ortega Seconded: Commissioner Shepard Ayes: Unanimous Resolution #976 — Amendments to Section 8 Administrative Plan and Admission and Continued Occupancy Policy were presented to the Board for approval. Commissioner Curran moved to approve the resolution, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous LHC Board Mtg Minutes 09/14/05 Items of information — The Director presented the Annual Audit to the Board. Financial Manager, Rick Koffarnus went through it with the Board. The Director presented a communication from MSHDA to the Board approving our Tax Credit Loan. We are in the final stages of preparation to build new development. Director Stuchell presented the monthly management report to the Board. Units were put on hold, after amending Occupancy Policy last month for evacuees of Katrina, but we only housed 1 family. No committee reports. No public comment. Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 9:31 a.m. LHC Board Mtg Minutes 09/14/05 LHC Board Mtg Minutes 11/09/05 MINUTES OF THE November 9, 2005, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Curran Commissioner Shepard Commissioner Coney STAFF: Director Stuchell Rick Koffarnus Dona Davenport Steve Doerr Guest: Lucietta Miles President Reed called the meeting to order at 9:05 a.m. Approval of Minutes of October 12, 2005 Board Meeting was presented to the Board for approval. Commissioner Curran moved to approve the minutes, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Shepard, Coney, Curran, Reed Absent: Ortega October liabilities report was presented to the Board for approval. Discussion was held on nuisance fees, shredders, Blue Cross/Blue Shield, paint, and false alarms. Commissioner Curran moved to approve the liabilities, it being seconded by Commissioner Coney. . Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Curran, Coney, Shepard, Reed Absent: Ortega Resolution #977 — Amendment to our Security Policy was presented to the Board for approval. Commissioner Shepard moved to approve the resolution, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Coney, Curran, Shepard, Reed Absent: Ortega Items of information — The Director presented the Annual Audit response to the Board. HUD form — 2530 was presented to the Board, as more information was needed to complete it for HUD. Holiday Celebration set for December 16, 2005, at Royal Scot. Executive Session was tabled until after Public Comment. Lucietta Miles addressed the Board regarding her tenancy at S. Washington Park. Some minor problems she is having. She also commented that the plants are beautiful. Director's monthly report was presented to the Board. Financial Manager, Rick Koffarnus touched on the budget report with the Board. Discussion was held on utility allowances. Commissioner Curran moved to go into Executive Session to discuss litigation. Executive Session began at 9:46 a.m. -LHC Board Mtg Minutes 11/09/05 Regular session re -convened at 9:59 a.m. No committee reports. Commissioner Coney asked if maybe we could get a protected case at our developments. To issue common notices, information, etc. That 52 families from Hildabrandt signed up for Kiwanis Thanksgiving baskets. Commissioner Curran — suggested we let our residents know of the times and dates to sign up for Christmas help through the Salvation Army. Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 10:04 a.m. LHC Board Mtg Minutes 11/09/05 James Ried./Board Chris Date