Loading...
HomeMy WebLinkAbout2004 Lansing Housing Commission MinutesMINUTES OF THE Janaury 8, 2004, COMMISSION_ MEETING LANSING HOUSING COMMISSION . PRESENT: All Commissioners Present STAFF: Director Stuchell Dona Davenport Brett Stallworth Rhonda Pagel Guests: Attorney, James Chiodini President Reed called the meeting to order at 5:15 p.m. All Commissioners present. Rick Koffarnus David Abood Jeanna Pulido Steve Doerr The minutes of the Regular Commission meeting of December 10, 2003 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous December Liabilities Report was presented to the Board for approval. Discussion was held on utility allowance checks, our court server, Family Self-sufficiency escrow check and new F.S.S Coordinator, Caitlin Clements. Commissioner Coney moved to approve the report, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Unanimous Commissioner Shepard moved to accept the Collective Bargaining Agreement that was ratified along with pay changes. Commissioner Curran seconded the motion. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous Commissioner Shepard moved to approve the Executive Director's employment contract, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Unanimous The Director informed the Board that the Court of Appeals dismissed the Jeanette Muse case. Resolution #935 to increase mileage reimbursement was presented to the Board. Commissioner Coney moved to approve the resolution, it being seconded by Commissioner Curran. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Unanimous Resolution #936 — Write off of inactive tenant balances was presented to the Board for approval. Commissioner Curran moved to approve the resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Item of Information Received communication from HUD that our Shelter + Care program funding will be renewed. The Democratic Caucus will be utilizing our community rooms. The new LIHTC application is due to MSHDA March 15. A request for travel for Rick Koffarnus, Financial Manager was presented to the Board. Commissioner Curran moved to approve the travel, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Capital Fund - There is some warranty work, basketball court and trench work for Spring at Hildebrandt. The Director presented the December monthly management report to the Board. Rick Koffarnus, Financial Manager noted that other income reflects Capital Fund monies, and legal reflects negotiations. Resident Relations Committee — Checking into getting back the CATA shelter for Hildebrandt. Personnel Committee — none Homebuyer Committee -none There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 5:47 p.m. 01/14/04 /jj James Reed, Chris StuchejY, Executive Director and Secretary Date MINUTES OF THE February 11, 2004, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Dona Davenport Brett Stallworth Rhonda Pagel President Reed called the meeting to order at 5:15 p.m. All Commissioners present. Rick Koffarnus David Abood Jeanna Pulido Steve Doerr The minutes of the Regular Commission meeting of January 11, 2004 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Unanimous January Liabilities Report was presented to the Board for approval. Discussion was held on generator purchase, Wheeler Deeler, Able Concrete, (which is doing a good job with snow removal) and the program at S. Washington for the seniors. Commissioner Curran moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Resolution #937 — Reaffirmation of commitment of Oliver Tower insurance proceeds and Resolution #938 — reaffirmation of commitment of use of Section 8 reserves was presented to the Board for approval. It was noted that these matters were approved in May, that the Commission needed updated documents for the Low Income Housing Tax Credit Application being submitted March 15, 2004. Commissioner Curran moved to accept Resolution's #937 and #938. Commissioner Shepard seconded the motion. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Resolution #939 — Acceptance of funding for administration of housing subsidy at Village Townhouses Cooperative. Commissioner Curran moved to accept this resolution, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Resolution #940 — Write off of outstanding checks. Commissioner Curran moved to accept this resolution, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Items of Information The Board received a copy of the Commission's Annual Plan, 2004 Capital Fund Program and 5 -year Action Plan, Capital Fund Performance and Evaluation reports for 2001, 2002, and 2003. Also included are some changes being made to the Public Housing Admissions and Continued Occupancy and the Section 8 Administrative Plan. These changes pertain to the Mandatory Earned Income Disallowance. Capital Fund work. Contractor and Modernization Coordinator are meeting with residents to discuss the work to be done. Continuing the work on the submission of the new LIHTC application is due to MSHDA March 15. The Director presented the January monthly management report to the Board. Rick Koffarnus, Financial Manager noted that 59% is the benchmark at 7 months and we are at 58%. Resident Relations Committee — Commissioner Coney stated she will meet with Residents at other sites regarding the Annual Plan. Also, the bus shelter is back at Hildabrandt Personnel Committee — none Homebuyer Committee -none Commissioner Curran reported that the Democratic Caucus went very well and wanted to thank the Housing Commission for hosting. They were very impressed with the locations. There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 5:45 p.m. 02/11/04 James Reed, Board President Chris Stuchell, Executive Director and Secretary Date MINUTES OF THE March 10, 2004, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Dona Davenport Jeanna Pulido Sarah Segerlind GUEST: Amy Hovey - Protogenia President Reed called the meeting to order at 5:16 p.m. All Commissioners present. Rick Koffarnus David Abood Rhonda Pagel The minutes of the Regular Commission meeting of February 11, 2004 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Unanimous February Liabilities Report was presented to the Board for approval. Discussion was held on Automatic Apartment Laundries. Commissioner Curran moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Resolution #941— Reaffirmation of commitment of Oliver Tower insurance proceeds for the Oliver Gardens development was presented to the Board for approval. It was noted that these matters were approved in May and February, that the Commission needed documents dated within 30 days of March 15 for the Low Income Housing Tax Credit Application being submitted March 15, 2004. Commissioner Curran moved to accept Resolution's #941. Commissioner Shepard seconded the motion. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Resolution #942 — Authorization to enter into Loan Agreement for Oliver Gardens development through National City Bank was presented to the Board. Commissioner Curran moved to accept this resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous -2 - Memorandum of Understanding (MOU) between Lansing Housing Commission and the Oliver Gardens LLC for the commitment of 30 Section 8 Vouchers was presented to the Board for approval. Commissioner Shepard moved to approve this MOU, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous Resolution #943 — Performance Funding Calculation for Fiscal Year 2004/2005 was presented to the Board for approval. Commissioner Coney moved to approve the resolution, it being seconded by Commissioner Curran. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Unanimous Items of Information LaRoy Froh bathrooms are being done, along with the roofs and basement windows. Residents are without showers 2 -3 days. Architect is preparing the bid documents for the back steps at S. Washington Park.. Sold 324 Haag Court this week. Only have one home left, 826 Shiawassee, this home was built new. The Director informed the Board that within the last few weeks, we were caught up with all of our rehabs and work orders. Working diligently on the submission of the new LIHTC application is due to MSHDA March 15. The Director presented the February monthly management report to the Board. Rick Koffarnus, Financial Manager noted utilities are up a little, but that comes this time of year. Resident Relations Committee — Met with Modernization Coordinator regarding the Annual Plan. Scheduling another meeting to discuss Resident Services. Personnel Committee — none Homebuyer Committee -none There being no further business, Commissioner Curran moved to adjourn the meeting. The meeting adjourned at 5:53 p.m. 03/10/04 James Chris Stfichell, Executive Director and Secretary MINUTES OF THE April 14, 2004, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Rick Koffarnus Dona Davenport David Abood Jeanna Pulido Rhonda Pagel Sarah Segerlind President Reed called the meeting to order at 5:18 p.m. All Commissioners present. The minutes of the Regular Commission meeting of March 10, 2004 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous March Liabilities Report was presented to the Board for approval. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Unanimous Resolution #944 — Approval of Public Housing Admission and Continued Occupancy Policy. Director Stuchell reviewed changes being made and Commissioner Curran moved to approve the Policy, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Resolution #945 — Approval of Section 8 Administrative Policy. Director Stuchell reviewed changes being made and Commissioner Coney moved to approve the Policy, it being seconded by Commissioner Curran. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Unanimous Resolution #946 — Authorization for President Reed to sign the Annual Plan Certification was presented to the Board. Commissioner Shepard moved to authorize the signing of the certification, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Unanimous Resolution #947 — Approval of write off of inactive tenant balances. Commissioner Curran moved to approve the write offs, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Director Stuchell requested approval for Rick Koffarnus, Financial Manager to attend annual Multiview Seminar. Commissioner Curran moved to approve the travel, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Items of Information Will be opening bids for the repairs of S. Washington's back stairwell on May 12, 2004. LaRoy Froh kitchens and bathrooms, and more roofs are being done. Looking to put in air conditioner's at S. Washington Park. The Director presented the March monthly management report to the Board. Director Stuchell made mention that maintenance is basically caught up. Resident Relations Committee — none Personnel Committee — Commissioner Shepard reported that there was a grievance hearing involving employee David Bauer. The Personnel Committee recommended reinstating Mr. Bauer. A phone vote was taken. Commissioner Shepard made a motion to reaffirm the reinstatement of Mr. Bauer, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Shepard, Curran, Reed Nays: Coney Homebuyer Committee -none Commissioner Curran suggested the Board write a letter to Mayor Benavides regarding the status of our vacant Board position. Also, she suggested that we look into buying a school and renovate it for apartments. Commissioner Coney asked that the Board review the One Strike Policy. It was decided that information will be sent and discussion will be held at the June meeting. There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:02 p.m. r ' MINUTES OF THE May 12, 2004, COMMISSION MEETING _ LANSING HOUSING COMMISSION PRESENT: President James Reed Vice-president Patricia Curran P Commissioner Gwendolyn Coney Commissioner Ernesto Mireles Absent: Commissioner Steve Shepard STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Jeanna Pulido Rhonda Pagel Brett Stallworth Shepard Guest: Mark Leblang, Architect, James Childs & Associates President Reed called the meeting to order at 5:17 p.m. All Commissioners present with the exception of Commissioner Shepard who had notified us earlier that he would not be in attendance. Director Stuchell introduced our new Commissioner Ernesto Mireles. The minutes of the Regular Commission meeting of April 14, 2004 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Curran, Coney, Mireles, Reed Absent: Shepard April Liabilities Report was presented to the Board for approval. Discussion was held on window invoices, new vehicles and Oliver Gardens. Commissioner Curran moved to approve the report, it being seconded by Commissioner Mireles. Moved: Commissioner Curran Seconded: Commissioner Mireles Ayes: Coney, Curran, Reed and Mireles Absent: Shepard Items of Information LaRoy Froh kitchens and bathrooms, and more roofs are being completed. Opened bids for the repairs of S. Washington's back stairwell today, bids were very close; Architect will analyze and make recommendation. The Board reviewed available dates for attendance of Lugnuts game. The Director informed us that Commissioner Shepard noted lie could not attend the regularly scheduled June meeting. Since discussion of the Commission's eviction policy is to be discussed, approval was requested to move the meeting ahead one week to June 16, 2004 so that Commissioner Shepard could be in attendance. The Board was in agreement. The Director presented the May monthly management report to the Board. Director Stuchell explained the components of the report for Commissioner Mireles. Resident Relations Committee — none Personnel Committee — none Homebuyer Committee -none There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:40 p.m. MINUTES OF THE June 16, 2004, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President James Reed Vice-president Patricia Curran Commissioner Gwendolyn Coney Commissioner Steve Shepard Absent: Commissioner Ernesto Mireles STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Jeanna Pulido Rhonda Pagel Brett Stallworth Mireles President Reed called the meeting to order at 5:21 p.m. All Commissioners present with the exception of Commissioner Mireles. The minutes of the Regular Commission meeting of May 12, 2004 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Curran, Coney, Shepard, Reed Absent: Mireles April Liabilities Report was presented to the Board for approval. Discussion was held on Community Policing and rent overpayments. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Coney, Curran, Reed and Shepard Absent: Mireles Resolution #948 — Write off of inactive tenant balances was presented to the Board for approval. Commissioner Curran moved to approve the write off, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Curran, Shepard, Coney and Reed Absent: Mireles Resolution #949 — Write off of disposed assets was presented to the Board for approval. Commissioner Shepard moved to approve the write off, the motion being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Curran, Shepard, Coney and Reed Absent: Mireles Resolution #950 — Public Housing Budget Revision for Fiscal year 2003/20%i f was presented to the Board for approval. Commissioner Curran moved to approve the budget revision, the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Curran, Shepard, Coney and Reed Absent: Mireles Resolution #951— Public Housing Budget for Fiscal Year 2004/2005 was presented to the B Board for approval. Commissioner Shepard moved to approve the new budget, the motion being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Curran, Shepard, Coney and Reed Absent: Mireles Resolution #952 — Reauthorization of use of insurance proceeds of Oliver Towers towards the development of Oliver Gardens. Commissioner Curran moved to approve the write off, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Curran, Shepard, Coney and Reed Absent: Mireles Items of Information We are entering into a Contract for the reconstruction and/or repair of S. Washinton Park concrete steps. Was notified by HUD via the Mayor's Office that HUD is foreclosing or Porter Apartments. We have contacted HUD and informed them that we are interested in pursuing acquisition of the apartments. The Director presented the June monthly management report to the Board. The Director informed the Commissioners that there is Advanced Commissioner's Training in conjunction with the Summer NAHRO Conference in Detroit. If interested, please contact us and we will make arrangements. Discussion was held on the "One Strike" Policy. Director Stuchell explained the Lansing Housing Commission's position on the policy. It was suggested that we find out if other housing authorities have a different policy than ours. How it works, and then come back and discuss further. Resident Relations Committee — Eve, Legal Aid, Treasurer of Domestic Violence and Chris met. We will have a short training for our staff on July 14, 2004 on Domestic Abuse. Personnel Committee — none Homebuyer Committee -none There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:25 p.m. 06/14/04 James Executive Director and Secretary Dat MINUTES OF THE July 14, 2004, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President James Reed Vice-president Patricia Curran Commissioner Gwendolyn Coney Commissioner Steve Shepard Absent: Commissioner Ernesto Mireles Commissioner Curran STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Jeanna Pulido Rhonda Pagel Brett Stallworth Steve Doerr Dave Abood President Reed called the meeting to order at 5:17 p.m. All Commissioners present with the exception of Commissioner Mireles. The minutes of the Regular Commission meeting of June 16, 2004 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Curran, Coney, Shepard, Reed Absent: Mireles June Liabilities Report was presented to the Board for approval. Discussion was held on Fire Watch which evolved into discussion about the frequency of fires we have had this Summer. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney - Ayes: Coney, Curran, Reed and Shepard Absent: Mireles Items of Information We received approved building permit for S. Washington Park stairwell. Wrapping up at Reo. The Low Income Housing Tax Credit Application is complete and we will hand in tomorrow. Looking to do new windows and air conditioners at S. Washington Park. Director Stuchell presented the final plans for Oliver Gardens to the Board. They will be carpeted, have dish washers, stackable washer & dryer. Commissioner Curran inquired as to whether all doors were barrier free in new development. We know for certain there is one barrier free unit per building, but we will check on the doors. The Director presented the June monthly management report to the Board. 07/14/04 -2- Resident Relations Committee — none Personnel Committee — none Homebuyer Committee -none Commissioner Curran commented on dead foliage on Pine Street. We will remove the foliage and look to replace when the weather turns cooler. There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 5:32 p.m.: James Reed, Board P //ice /�� Chris S Ule-hell, Executive Director and Secretary Date MINUTES OF THE September 08, 2004, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President James Reed Vice-president Patricia Curran Commissioner Gwendolyn Coney Commissioner Steve Shepard Absent: Commissioner Ernesto Mireles STAFF: Director Stuchell Dona Davenport Dave Abood Sarah Segerlind President Reed called the meeting to order at 5:15 p.m. Commissioner Mireles absent. Rick Koffarnus Brett Stallworth Steve Doerr The minutes of the Regular Commission meeting of August 11, 2004 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Curran, Coney, Shepard, Reed Absent: Mireles August Liabilities Report was presented to the Board for approval. Discussion was held on rental registration through the City of Lansing, Membership dues to PHADA and utility allowances. Commissioner Coney moved to approve the report, it being seconded by Commissioner Curran. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Coney, Curran, Shepard, Reed Absent: Mireles Items of Information S. Washington Park stairwell reconstruction almost done. Domestic Violence draft policy given to Board for review. The Section 8 list will open September 13, 2004 for one week. AMBS message center will be taking the applications. The Director presented the August monthly management report to the Board. Resident Relations Committee — the residents' thank you for the MAC overnight. Personnel Committee — none 09/08/04 Homebuyer Committee -none There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 5:40 p.m. ,j James Ree , Boar Presi ent Chris Stuc ell, Executive Director and Secretary Date i' AGENDA LANSING HOUSING COMMISSION, September 8, 2004 1. Call to Order. 2. Roll Call. 3. Approval of Minutes of August 11, 2004 regular meeting. 4. Liabilities — August 2004 S. Items of Information a. Capital Fund Projects b. Domestic Violence Policy 6. Director's Monthly Report 7. Report of President a. Committee reports 8. Public Comment 9. Other Business 10. Adjournment MINUTES OF THE October 13, 2004, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President James Reed Vice-president Patricia Curran Commissioner Steve Shepard Absent: Commissioner Ernesto Mireles Commissioner Gwen Coney STAFF: Director Stuchell Rick Koffarnus Dona Davenport Brett Stallworth Dave Abood Sarah Segerlind Melanie May Rhonda Pagel Guests: Lucietta Miles, April Williams, Cecilia Richardson President Reed called the meeting to order at 5:20 p.m. -- Commissioner Mireles and Commissioner Coney absent. Commissioner Coney attending the National NAHRO Conference. The minutes of the Regular Commission meeting of September 08, 2004 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Curran, Shepard, Reed Absent: Mireles, Coney September Liabilities Report was presented to the Board for approval. Discussion was held on court filings, Eradico, and a Section 8 participant. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Curran, Shepard, Reed Absent: Mireles, Coney Items of Information S. Washington Park stairwell reconstruction — some paint and change of locks then done. The PHAS scoring packet was presented to the Board. Lansing Housing Commission scored a High Performer. President Reed congratulated the entire staff by memo. Tickets to the NAACP Dinner were distributed. Information on the Holiday Commission luncheon was presented to the Commissioners. The Director presented the September monthly management report to the Board. Resident Relations Committee — touched base on the Domestic Violence Policy. A member of the Coalition will probably attend the November meeting. Public Comment: Lucietta Miles — presented concerns regarding a S. Washington Park resident, cushion for the bench and wallpaper for the hallways. April Williams discussed issues regarding her past tenancy with the Housing Commission. Cecilia Richardson discussed issues regarding her current tenancy with the Housing Commission. There being no further business, Commissioner Shepard moved to adjourn the meeting. The meeting adjourned at 6:15 p.m. 10/13/04/dld MINUTES C HE November 10, 2004, COMMISSION LANSING HOUSING COMMISSION PRESENT: President James Reed Vice-president Patricia Curran Commissioner Steve Shepard Commissioner Gwen Coney Commissioner Herminia Ortega STAFF: Director Stuchell Dona Davenport Dave Abood Melanie May Steve Doerr Guests: Lucietta Miles President Reed called the meeting to order at 5:16 p.m. Rick Koffarnus Brett Stallworth Sarah Segerlind Rhonda Pagel All Commissioners present. Director Stuchell introduced our newest Board member, Herminia Ortega. The minutes of the Regular Commission meeting of October 13, 2004 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous October Liabilities Report was presented to the Board for approval. Discussion was held on MEID review refunds and cable payments. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous Items of Information The work at LaRoy Froh being finalized. Replaced bath and kitchen floors. Information was given to the Commissioners regarding the Holiday Celebration. The Director presented the October monthly management report to the Board. Our Low Income Housing Tax Credit Application was discussed. We did not receive any tax credits during the last round, but we are going to submit an application for 4% Tax Credits in the near future. The Director has instructed the Architect to prepare a Bid for the new development. Resident Relations Committee — Inquired as to information on the One -Strike Policies. The Reo Boxing Program and perhaps enlisting the use of mediation to settle disagreements. Noted the Lifeskills portion of the ESL program is being continued with a volunteer MSU student. Mark Flory arrived to do nis presentation on a Domestic Violence Policy drafted by Legal Services of South Central Michigan. After the presentation, he encouraged the Board to review it and hopefully approve it or a portion of it. Public Comment: Lucietta Miles — presented concerns regarding the S. Washington Park Building. There being no further business, Commissioner Shepard moved to adjourn the meeting. The meeting adjourned at 6:17 p.m. MINUTES OF TIi _December 08, 2004, COMMISSION MEE _ —4G LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Dona Davenport Dave Abood Melanie May Steve Doerr President Reed called the meeting to order at 5:16 p.m. Rick Koffarnus Brett Stallworth Sarah Segerlind Rhonda Pagel All Commissioners present with the exception of Commissioner Ortega who arrived at 5:24 p.m. The minutes of the Regular Commission meeting of November 10, 2004 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Coney, Shepard, Reed, Curran Absent: Ortega November Liabilities Report was presented to the Board for approval. Commissioner Curran moved to approve the report, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Shepard, Coney, Curran, Reed Absent: Ortega Resolution #955 — Write off of inactive tenant balances was presented to the Board for approval. Commissioner Curran moved to approve the Resolution, it being seconded by Commissioner Ortega. Moved: Commissioner Curran Seconded: Commissioner Ortega Ayes: Unanimous Items of Information Modernization work is slowing down. Doing some repair on roofs at Mt. Vernon. Doing a feasibility study on installing individual gas meters. Please let the Commission know if you want a ticket for the Holiday Commission Dinner. The Director presented the November monthly management report to the Board. Rick Koffarnus, Financial Manager gave update on budget report. Resident Relations Committee — no report Personnel Committee — no report Homebuyer Committee — no report President Reed inquired as to ether any of the Commissioners would be crested in sitting on the Domestic Violent.; 2olicy Committee. Commissioner Curran a,id Commissioner Ortega offered their services for the Committee. The Commission presented the Board with a Christmas Gift. There being no further business, Commissioner Shepard moved to adjourn the meeting. The meeting adjourned at 5:42 p.m.