Loading...
HomeMy WebLinkAbout2002 Lansing Housing Commission MinutesMINUTES 6. fHE January 09, 2002, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Jeffries Commissioner Shepard Commissioner Coney STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Jeanna Kelley Rhonda Drumhiller Brett Stallworth Steve Doerr President Reed called the meeting to order at 5:17 p.m. All Commissioners present, with the exception of Commissioner Curran, who had informed the Commission she was unable to attend. Commissioner Shepard arrived at 5:19 p.m. The minutes of the Regular Commission meeting of December 14, 2001, were presented for approval. Commissioner Coney moved to approve the minutes, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Coney Seconded: Commissioner Jeffries Ayes: Coney, Shepard, Reed, Jeffries Absent: Curran, Shepard December Liabilities Report was presented to the Board for approval. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Coney, Jeffries, Reed Absent: Curran Resolution #900 -Write off of inactive tenant balances was presented to the Board for approval. Discussion was held on unreported income. Commissioner Shepard moved to approve the Resolution, it being seconded by Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Coney, Jeffries, Reed Absent: Curran Items of Information: Comp update: Wrapped up work for the season at Mt. Vernon. Set to finish in the Spring when weather breaks. The Director presented Hildebrandt's architectural drawing board to the Board. Going out for bid for the landscape work in the next few weeks. The Director presented the November monthly management report to the Board. Discussion was held on community policing, false alarm fees, nuisance fees, PHAs, and residual receipts. Homebuyers — Agnes Pett,, ay purchased the home at 317 Haag. This is the first in this block of renovated houses to be sold. Oliver Tower replacement — Board will hold special meeting in February to evaluate further. There being no further business, Commissioner Curran moved to adjourn the meeting. The meeting adjourned at 5:45 p.m. James Reed, Bo R AO Chris Stuchell, x�ve Director and Secretary D MINUTES OF THE January 31, 2002, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell, Executive Director Dona Davenport, Executive Secretary GUEST: Mark Latterman President Reed called the meeting to order at 12:20 p.m. Discussion was held on Oliver Tower replacement. The possibility of sites for Mixed -income developments and for Administrative offices. Whether or not the Commission should look at plans for acquiring existing housing. The Board authorized the Director to begin preliminary negotiations for replacement properties and notify the City of Lansing with respect to "exclusive sale" of Oliver Tower. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 1:50 p.m. James Reed, Chris St4chell, Executive Director and Secretary Date MINUTES OF 'i __E February 13, 2002, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Vice-president Jeffries Commissioner Shepard Commissioner Coney STAFF: Director Stuchell Sarah Segerlind Jeanna Kelley Brett Stallworth Vice - president Jeffries called the meeting to order at 5:30 p.m. Rick Koffarnus Dona Davenport Dave Abood Steve Doerr Commissioners Reed and Curran had notified the Commission they would not be attending the meeting. The minutes of the Regular Commission meeting of January 9, 2002 and the minutes of January 31, 2002 meeting were presented for approval. Commissioner Shepard moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Coney, Shepard, Jeffries Absent: Curran, Reed Roger Newcomb, Ferris Development, Amy Hovey, LISC Office gave the Board a presentation on the Brookshires. January liabilities Report was presented to the Board for approval. Discussion was held on Mt. Vernon laundry token money and the Section S waiting list. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Coney, Jeffries Absent: Curran, Reed Resolution #901 -Acceptance of Funding for Huntley Villa I and II and Cedar Place. Commissioner Coney moved to approve the Resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Shepard, Coney, Jeffries Absent: Curran, Reed -2 - Resolution #902 -Increase of mileage reimbursement for employees using their personal vehicles. Commissioner Shepard moved to approve the Resolution, it being seconded by Commissioner Coney. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Shepard, Coney, Jeffries Absent: Curran, Reed Items of Information: Comp update: Getting ready to open bids for the landscaping project at Hildebrandt Park. Will probably bring a recommendation before the Board in March to accept a Contractor. Working on parking lot and windows at Hildebrandt now. The Director presented the January monthly management report to the Board. Homebuyers — Having an open house at Haag Court and Shiawassee Street on February 23, 2002. There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 5:45 p.m. James Reed, Boar �/l�Z Chris Stuchell, Executive Director and Secretary MINUTES Or THE March 13, 2002, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Commissioners All Present STAFF: Director Stuchell Sarah Segerlind Jeanna Kelley Brett Stallworth Guests: Mark Latterman Dequanda Nixon President Reed called the meeting to order at 5:15 p.m. All Commissioners present. Rick Koffarnus Dona Davenport Rhonda Drumhiller Steve Doerr The minutes of the Regular Commission meeting of February 13, 2002 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous February liabilities Report was presented to the Board for approval. The Director pointed out that we returned Agnes Pettway's Security Deposit to her during the month of February as she purchased a home through the Homebuyer Program. Commissioner Jeffries moved to approve the report, it being seconded by Commissioner Shepard. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Unanimous Items 5 and 6 were tabled until the arrival of Mark Latterman. Items of Information — Opened bids for landscape project at Hildebrandt. The Architect was going to be present this evening to recommend a bidder. Lansing Housing Commission rejected the low -bidder and a communication was presented to the Board from the low - bidder's attorney. Issue will be resolved and recommendation will be brought before the Board in April. Item 5. — Sale of Oliver Tower — Mark Latterman updated the Board on the status of the sale of the Oliver Tower Building. Item 6. Tabled until the other items were presented. The Director presented the February monthly management report to the Board. The Director informed the Board that our Section 8 department has spent a few days taking applications from the residents at Cedar Place. The Director and Section 8 Department held two meetings at Cedar Place to explain the program. Authorization for attendance of Multiview Seminar for Rick Koffarnus, Financial Manager and Cardi Powell, Management Information Systems Manager in Scottsdale, AZ. -2 - Commissioner Curran moved to authorize the travel, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Authorization for attendance to a HUD user seminar on accounting for Rick Koffarnus, Financial Manager in Las Vegas, NV. Commissioner Shepard moved to authorize the travel, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Unanimous Authorization for attendance to a Human Resources seminar for Sarah Segerlind in Philadelphia, PA. Commissioner Curran moved to authorize the travel, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Authorization for attendance to the National Public Housing Resident's Summit for Commissioner Coney and Resident's Patricia Patrick and Wilda Vinton in Baltimore, MD. Commissioner Shepard moved to authorize the travel, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous Personnel Committee -no report Resident Relations — Commissioner Curran spoke to a meeting she had with Hildebrandt Resident Council in regards to the Annual Plan. It was requested that we invite Chief Mark Alley to the April Board Meeting. Homebuyer — Had open house on February 23, 2002, about 20 individuals looked at the houses. The Lansing Housing Commission will be offering the houses to participants in the Section S Program. Public Comment — Lequanda Nixon -Hildebrandt Resident Council Sergeant of Arms spoke_ regarding the Community Policing Program. Stated would like to see our policeman become more involved with residents, young children, through DARE, fingerprinting of little ones, etc. Would like to see him participate in conflict resolution. Stated she was pleased with her manager. Commissioner Jeffries moved to go into Executive Session at 5:50 p.m. Regular meeting reconvened at 6:10 p.m. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:12 p.m. 03/13/02 BC/dld MINUTES u -e THE April 10, 2002, COMMISSION MhETING LANSING HOUSING COMMISSION PRESENT: Commissioners All Present STAFF: Director Stuchell Sarah Segerlind Jeanna Kelley Brett Stallworth Rick Porter Guests: Mark Latterman Gerald Wiser President Reed called the meeting to order at 5:15 p.m. All Commissioners present. Rick Koffarnus Dona Davenport Rhonda Drumhiller Steve Doerr Dave Abood Bob Rinck Before the meeting started, Director Stuchell directed the Board's attention to the fact that there had been a fire at S. Washington Park. Fortunately for the Commission Gerald Wiser took it upon himself to go into the apartment and extinguished the fire. Mr. Stuchell expressed his gratitude to Mr. Wiser for this as well as did the Board. The minutes of the Regular Commission meeting of March 13, 2002 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous The minutes of the Executive Session of March 13, 2002 were presented for approval. Commissioner Jeffries moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Unanimous March liabilities Report was presented to the Board for approval. Discussion was held on Blue Cross/Blue Shield, Sewer replacement at S. Washington Park and cleaning fees. Commissioner Jeffries moved to approve the report, it being seconded by Commissioner Shepard. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Unanimous Resolution #903 — Authorization for Board President to sign Annual Plan Certification was presented to the Board for approval. Commissioner Curran moved to authorize the signing, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Resolution #904 — Write off of inactive tenant balances was presented to the Board for approval. Commissioner Jeffries moved to authorize the signing, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous Items of Information Hildabrandt Renovation work. Commissioner Jeffries moved to reject the bid of S & J Enterprises, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous Bob Rinck informed the Board that he was recommending L&L Construction as Contractor to do the work at Hildebrandt. Commissioner Jeffries moved to approve L&L as the Contractor, it being seconded by Commissioner Shepard. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Unanimous The Director shared a communication from the Boy Scouts in which it informs him he will be receiving an award in May. A communication from the Mayor's office in regards to using the Lugnuts Suite was presented to the Board. The Board choose Friday, June 14, 2002 as the date they preferred to attend a game. The Director presented the March monthly management report to the Board. The Director presented his development report to the Board. He also informed the Board that because we have had some difficulty in finding homebuyers, we will be going back to our old Turnkey III way of selling the houses. Put residents in the houses that are within a short time of being able to obtain a mortgage. It was suggested that we qualifications from PR Firms in regards to the Oliver Tower Building. Commissioner Jeffries moved to authorize the Director to solicit qualifications on PR Firms, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous Personnel Committee -no report Resident Relations — Commissioner Curran informed the Board that she and Commissioner Coney had met with Deputy Chief Helen Perry regarding Community Policing. Homebuyer -The Director spoke previously on Homebuyer Program Public Comment — None Commissioner Jeffries moved to go into Executive Session at 6:20 p.m. Regular meeting reconvened at 6:49 p.m. Commissioner Jeffries moved to authorize the Director to request qualifications for representation for the Commission in regards to the Oliver Tower Building, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:55 p.m. 04/10/02 BC/dld MINUTES OF THE MAY 8, 2002, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Commissioners All Present STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Jeanna Kelley Rhonda Drumhiller Brett Stallworth Steve Doerr Dave Abood Guests: Dequanda Nixon President Reed called the meeting to order at 5:17 p.m. Commissioners Reed, Curran, Shepard and Coney were present at Roll Call with Commissioner Jeffries arriving at 5:19 p.m. The minutes of the Regular Commission meeting of April 10, 2002 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Reed, Shepard, Coney, Curran Absent: Jeffries The minutes of the Executive Session of April 10, 2002 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous April liabilities Report was presented to the Board for approval. Discussion was held on Family Self Sufficiency Payment, Greater Lansing Housing Coalition, and house on Michigan Avenue. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Unanimous Resolution #905 — Authorization for Board President to sign form HUD -52574 Board Certification for Operating Fund Calculation was presented to the Board for approval. Commissioner Curran moved to authorize the signing, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Carmen Gomez, Section 8 Supervisor gave a brief presentation of our Shelter + Care Program. Items of Information The Director presented the Housing Commission's PHAs score for Fiscal Year 2001. We received a score of 85. The Director presented a communication from the Salvation Army in regards to the Oliver Tower Building. The Board was reminded of the date of the Lugnuts game June 14, 2002, and the date of the Boy Scout Award Ceremony May 16, 2002. The Director presented the April monthly management report to the Board. Personnel Committee — no report Resident Relations — no report Homebuyer Program — house at 1217 W Michigan Avenue almost ready. Getting ready to do the lease purchase program. Public Comment — Dequanda Nixon spoke in regards to the renovation work at Hildebrandt Park and our PHDEP Programs. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:05 p.m. 05/08/02 BC/dld / I C James Reed, Chris Stuchell, Executive Director and Secretary 1 LANSING HOUSING COMMISSION Lansing, MI MINUTES OF SPECIAL MEETING May 29, 2002 PRESENT: Commissioners All Present STAFF: Director Stuchell Sarah Segerlind GUESTS: Amy Hovey, Mikki Mysak, Mark Latterman President Reed called the meeting to order at 5:00 p.m. Rick Koffarnus Dona Davenport Commissioner Jeffries moved to go into Executive Session at 5:02 p.m. Regular Session reconvened at 5:45 p.m. Commissioner Coney moved to authorize Director Stuchell to sign purchase agreement for the South Washington site, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commission Shepard Ayes: Unanimous Commissioner Coney briefly described the ESL classes being held at Hildebrandt and extended an invitation for the other Board members to visit the classes. The Director showed the Commission's Section 8 Commercials to the Board along with the Newspaper ad. Commissioner Jeffries moved to adjourn the meeting. There being no further business, the meeting adjourned at 6:00 p.m. James Ree rd re ' nt Chris Stuchell, Executive Director and Secretary Date i i MINUTES OF THE June 12, 2002, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Commissioners All Present STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Rhonda Drumhiller Brett Stallworth Steve Doerr Guests: Dequanda Nixon President Reed called the meeting to order at 5:15 p.m. All Commissioners present. The minutes of the Regular Commission meeting of May 8, 2002 were presented for approval. Commissioner Curran moved to approve the minutes with correction to the agenda, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Unanimous The minutes of the Special Meeting and Executive Session of May 29, 2002 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous April liabilities Report was presented to the Board for approval. Discussion was held on taxes and/or nuisance fees, agencies and the press, Sherry Carlisle, Family Self Sufficiency Payment. Commissioner Coney moved to approve the report, it being seconded by Commissioner Shepard. Moved: Commissioner Coney Seconded: Commissioner Shepard Ayes: Unanimous Authorization to correct the numbering of Resolutions was brought before the Board. Two resolutions were numbered the same. Commissioner Jeffries move to authorize the correction it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous Resolution #906 — Authorization for write off of outstanding checks presented to the Board for approval. Commissioner Shepard moved to authorize the write off, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Unanimous Resolution #907 — Authorization for write off of disposed assets was presented to the Board for approval. Commissioner Curran moved to authorize the write off, it being seconded by Commissioner Jeffries. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Unanimous Resolution #908 — Authorization for write off of inactive tenant balances was presented to the Board for approval. Commissioner Curran moved to authorize the write off, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Resolution #909 — The low rent budget revision for FY 2001/2002 was presented to the Board for approval. Commissioner Curran moved to approve the budget revision for submission to HUD, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Resolution #910 — The new low rent budget for FY 2002/2003 was presented to the Board for approval. Commissioner Curran moved to approve the new budget for submission to HUD, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous The Director presented action item, Designated Housing Plan with a request that the Board authorize the Lansing Housing Commission to contract with the Schiff, Group, Inc. to work with the LHC to submit a Designated Housing Plan to HUD for. any new senior development we may undertake. Commissioner Jeffries moved to authorize the contract, it being seconded by Commission Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous Items of Information Capital Fund work — Siding work moving to Mt. Vernon from Hildebrandt and landscape work moving to Hildebrandt from Mt. Vernon. All work should be completed by August. The Board inquired what was happening with the S&J issue. They were informed that the last communication was a FOI request that our attorney is handling. The Director presented the May monthly management report to the Board. Personnel Committee — no report Resident Relations — met with the Resident Initiatives Coordinator. Request that the Newsletter be part of Board packet. Homebuyer Program — Sherry Carlisle has purchased the house at 814 Shiawassee. Commissioner Jeffries — inquired as to a provision in our renovations agreement in regards to old molding and doors as there is quite a market for that kind of thing. The Director will look into it. Comments were made regarding the living wage. Letter from City attorney's office. Sent copy to Detroit HUD office. We have asked for a return response. Public Comment — Dequanda Nixon spoke in regards to the renovation work at Hildebrandt Park, PHDEP Programs, Grievance procedure. Some discussion was held on resident's painting program. The Board's attention was directed to the Boy Scout Award given to the Housing Commission and also recognition we received from Head Start. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:33 p.m. James Reed„ )'oafd President Men Chris Stuchellecutive Director and Secretary MINUTES uF THE July 16, 2002, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Commissioner Curran Commissioner Shepard Commissioner Coney STAFF: Director Stuchell Sarah Segerlind Secretary Stuchell called the meeting to order at 3:09 p.m. Rick Koffarnus Dona Davenport Commissioners Curran, Shepard and Coney were present. President Reed had informed the Board he would not be attending the meeting. The minutes of the Regular Commission meeting of June 12, 2002 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Coney, Curran, and Shepard Absent: Reed June liabilities Report was presented to the Board for approval. Discussion was held on our property at Maple and Pine Street. Commissioner Curran moved to approve the report, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Coney, Curran, and Shepard Absent: Reed Items of Information The Director had prepared a letter of appreciation for Brian Jeffries. Mr. Jeffries did not attend the meeting. The Director presented the Board with communications between the City Attorney and HUD. Negotiations are moving ahead on the Trailer Park. The City has indicated they would obtain the site and turn it over to us. The Lansing Housing Commission as a result of its media blitz has gotten a lot of new Section 8 landlords. Our annual audit has begun. We signed leases with Samantha Head and Katrina Yazid for the lease to own program. A suggestion was made that our community police patrol the area around 1217 W Michigan. The Director presented the June monthly management report to the Board. Report of President Personnel Committee - none Resident Relations Committee - none Homebuyer Committee - none There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 3:24 p.m. 7/16/02/dld MINUTES OF THE August 27, 2002, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Commissioner Curran Commissioner Shepard Commissioner Coney Commissioner Sykes STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Steve Doerr Brett Stallworth President Reed called the meeting to order at 1:32 p.m. Commissioners Reed, Curran, Coney and Shepard were present at roll can. Commissioner Sykes arrived at 1:36 p.m. The minutes of the Regular Commission meeting of July 16, 2002 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Coney, Shepard, Reed, Curran Absent: Sykes July liabilities Report was presented to the Board for approval. Discussion was held on First Contracting and Mauer's Uniform Service. Commissioner Curran moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Resolution #911— Approval of submission of our annual Section Eight Management Assessment Program. In the last fiscal year we reported on about 800 Vouchers. During fiscal year end 2002, we have almost doubled our Vouchers. Some of this is due to opt outs, but most is due to the hard work of our Section 8 department. Commissioner Coney moved to approve the submission, it being seconded by Commissioner Curran. Moved: Commissioner Coney Seconded: Commissioner Curran Ayes: Unanimous Resolution #912 — Approval of submission of our annual Pubic Housing Management Assessment. Our PHAS score will stay in the same range we were in last fiscal year. Commissioner Curran moved to approve the submission, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Items of Information The Director addressed the Board in regards to Arbor Pointe. At the present time we have about 70 Voucher holders living there. We have had some minor problems in regards to inspections. The city has boarded up several of the units at that location. Should Arbor Pointe not be able to resolve their issues within 3 or 4 months the Lansing Housing Commission could place a Voucher embargo on that complex. That would mean that when leases are up, we would direct our Voucher holders to find a different place to live. The Director presented the July monthly management report to the Board. Report of President Personnel Committee - none Resident Relations Committee - none Homebuyer Committee — We have placed 6 people in our homeownership program. Some have mortgages, some are doing the lease to own. There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 3:24 p.m. d2 JamgS'�edoard Pr ide t 71is Stuchell, Executive Director and Secretary Date MINUTES 011 i'HE September 11, 2002, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed STAFF: Commissioner Curran Commissioner Shepard Commissioner Coney Commissioner Sykes Director Stuchell Sarah Segerlind Brett Stallworth Dave Abood President Reed called the meeting to order at 5:15 p.m. All Commissioners present. Rick Koffarnus Dona Davenport Jeanna Kelley Rhonda Pagel The minutes of the Regular Commission meeting of August 27, 2002 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Uananimous August liabilities Report was presented to the Board for approval. Discussion was held on Transnation Title/Ferris Development and maintenance procedures. Commissioner Curran moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Unanimous Items of Information Hildebrandt Park is looking very good. The Director encouraged the Board to visit Hildebrandt. The back parking lot is finished and now working on the front. Better access from Creston. The Director presented the August monthly management report to the Board. Report of President Personnel Committee - none Resident Relations Committee — had a meeting and have decided to request a meeting with Police Captains regarding Community Policing. Chief Alley will be invited to our next meeting. Homebuyer Committee — Working on houses on Haag and Vine. Showing 324 Haag this week. Marcie Ashley, Section S participant has moved into 1217 W Michigan. The Director asked that elections for officers and committee members be held in October. All agreed. Housing Manager, David Abood commented on the great job, Officer Rich Dietrich is doing at Mt. Vernon. 09/11/02 Commissioner Sykes suggested we invite Chief Mark Alley to our next Board Meeting. There being no further business, Commissioner Curran moved to adjourn the meeting. The meeting adjourned at 6:32 p.m. MINUTES OF THE October 9, 2002, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Commissioner Shepard Commissioner Coney Commissioner Sykes STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Brett Stallworth Jeanna Kelley Dave Abood Rhonda Pagel President Reed called the meeting to order at 5:15 p.m. All Commissioners present with the exception of Commissioner Curran who informed us she would not be in attendance. The minutes of the Regular Commission meeting of September 11, 2002 were presented for approval. Commissioner Coney moved to approve the minutes, the motion being seconded by Commissioner Sykes. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Shepard, Sykes, Reed, and Coney Absent: Curran Chief Mark Alley spoke to the Board regarding the Community Policing Program. September liabilities Report was presented to the Board for approval. Discussion was held on replacement of damaged property. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Coney, Reed, Shepard, and Sykes Absent: Curran Election of Officers: Commissioner Coney nominated Commissioner Curran for the position of Vice-president. Ayes: Unanimous Commissioner Shepard moved that President Reed be voted in to remain President for another term. Ayes: Unanimous -2 - Resolution #913 - Procurement Policy was presented to the Board for approval. Commissioner Shepard moved to approve the new policy with the amount of Petty Cash Account increased from $200 to $300. Commissioner Sykes seconded the motion. Moved: Commissioner Shepard Seconded: Commissioner Sykes Ayes: Reed, Coney, Shepard, and Sykes Absent: Curran Resolution #914 - Write off of inactive tenant balances. Commissioner Shepard moved to approve the write offs with the motion being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Coney, Shepard, Sykes, Reed Absent: Curran Items of Information: Done with Capital Fund work at Hildebrandt in a couple of weeks. Section 8 Homeownership - Discussion was held on a Section 8 Homeownership Program wherein subsidy is used to help pay mortgage payments instead of rent. Will find and work with participants who are ready. Would like to invite the bank people to the meeting to talk regarding this program. The Director presented the September monthly management report to the Board. Report of President Personnel Committee - none Resident Relations Committee — had a meeting with North and South Precinct to discuss assignments by Community Police now that we only have 2 officers. Homebuyer Committee — no report. There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:10 p.m. James Reed, Board Chris Stuchell, Executive Director and Secretary MINUTES Or THE November 13, 2002, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Vice-president Curran Commissioner Shepard Commissioner Coney Commissioner Sykes STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Brett Stallworth Jeanna Kelley Dave Abood Rhonda Pagel Vice-president Curran called the meeting to order at 5:18 p.m. All Commissioners present with the exception of President Reed who informed us he would not be in attendance. The minutes of the Regular Commission meeting of October 9, 2002 were presented for approval. Commissioner Coney moved to approve the minutes, the motion being seconded by Commissioner Sykes. Moved: Commissioner Coney Seconded: Commissioner Sykes Ayes: Shepard, Sykes, Curran, and Coney Absent: Reed October liabilities Report was presented to the Board for approval. Commissioner Sykes moved to approve the report, it being seconded by Commissioner Shepard. Moved: Commissioner Sykes Seconded: Commissioner Shepard Ayes: Coney, Curran, Shepard, and Sykes Absent: Reed Resolution #915 -Approval of Revised Ceiling Rents was presented to the Board for approval. Commissioner Shepard moved to approve the Ceiling Rents, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Coney, Curran, Shepard and Sykes Absent: Reed Resolution #916 -Authorization to add Vice-president Curran as a signatory of the Lansing Housing Commission was presented to the Board. Commissioner Sykes moved to authorize, it being seconded by Commissioner Coney. Moved: Commissioner Sykes Seconded: Commissioner Coney Ayes: Coney, Curran, Shepard and Sykes Absent: Reed Items of Information: Hildebrandt's black top will be finished in the Spring. Doing final punch list at Mt. Vernon. Audit: TAR is high because our staff actively seeks income verifications. The residents are not reporting income and when that income is found the resident usually owes substantial retro rent amounts. Davis Bacon: Mt. Vernon wage violation, we are working closely with HUD to clear up this matter, a wage investigation has been completed and communication with Detroit HUD and MOD Coordinator is on going. The Director presented the October monthly management report to the Board. The Director commented on what a great job the new Placement Specialist is doing. Report of President Personnel Committee - none Resident Relations Committee — none Homebuyer Committee — none There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:10 p.m. MINUTES THE December 12, 2002, COMMISSION JEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Curran Commissioner Coney STAFF: Director Stuchell Sarah Segerlind President Reed called the meeting to order at 5:47 p.m. Commissioners absent: Sykes, Shepard. Rick Koffarnus Dona Davenport The minutes of the Regular Commission meeting of November 13, 2002 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Reed, Curran, and Coney Absent: Shepard, Sykes November liabilities Report was presented to the Board for approval. Discussion was held on utility reimbursements. Commissioner Curran moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Curran Seconded: Commissioner Coney Ayes: Reed, Curran, and Coney Absent: Shepard, Sykes Items of Information: Contractor for Mt. Vernon The Director presented the November monthly management report to the Board. We are at 100% at Hildebrant, and 99% at Mt. Vernon and LaRoy Froh. The Director introduced Vera Foreman and commented on what a great job she is doing. Report of President Personnel Committee - none Resident Relations Committee — none Homebuyer Committee — none There being no further business, Commissioner Coney moved to adjourn the meeting. The meeting adjourned at 6:10 p.m. 12/12/dld