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HomeMy WebLinkAbout2001 Lansing Housing Commission MinutesMINUTES OF Th_ January 10, 2001, COMMISSION N,_ETING LANSING HOUSING COMMISSION PRESENT: President James Reed Vice-president Jeffries Commissioner Shepard Commissioner Curran STAFF: Director Stuchell Sarah Segerlind Brett Stallworth Jeanna Kelly Guests: Umeana Queen President Reed called the meeting to order at 5:21 p.m. Rick Koffarnus Dona Davenport r Rhonda Drumhiller Commissioner Luera notified us that she would be absent and Vice-president Jeffries notified us he would be a few minutes late. Commissioner Jeffries arrived at 5:24 p.m. The minutes of the Regular Commission meeting of November 08, 2000 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Curran, Reed, Shepard Absent: Jeffries, Luera The Executive Session minutes of the meeting of November 08, 2000 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Curran, Reed, Shepard Absent: Jeffries, Luera November Liabilities Report was presented to the Board for approval. Discussion was held on community policing, false alarm fees. Commissioner Curran moved to approve the report, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Jeffries, Curran, Reed, Shepard Absent: Luera 2 December Liabilities Report was presented to the board for approval. Discussion was held on Nextel phone services, maintenance expenses, gazebo. Commissioner Jeffries moved to approve the report, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Jeffries, Curran, Reed, Shepard Absent: Luera Resolution #876 — Write off of Disposed Assets, was presented to the Board for approval. Commissioner Curran moved to adopt Resolution #876, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Jeffries, Curran, Reed, Shepard Absent: Luera Resolution #877 — Approval of Lansing Housing Commission's Ceiling Rents was presented to the Board for approval. Commissioner Jeffries moved to approve the Ceiling Rents it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Jeffries, Curran, Reed, Shepard Absent: Luera Resolution #878 — Approval of Lansing Housing Commission's adoption of Reciprocal Act 88 effective retroactive to October 1, 1999 was presented to the Board for approval. Commissioner Jeffries moved to approve the resolution, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Jeffries, Curran, Reed, Shepard Absent: Luera Items of Information The new PHAS procedure was presented to the Board. The Lansing Housing Commission's 6/30/00 PHAS Score was given to the Board. Bob Rinck is planning to attend the March meeting to recommend the bid winner for the project at Mt. Vernon. The Director presented the monthly report to the Board for November and December. Discussion was held on vacancy rate, and the board was informed that we are doing public service announcements on TV channels, etc. 3 President— no report. Personnel Committee -no report. Resident Relations — no report. Homebuyer Committee -no report. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:09 p.m. James Director and Secretary AGENDA LANSING HOUSING COMMISSION January 10, 2001 1. Call to Order. 2. Roll Call. 3. Approval of Minutes of November 8, 2000 regular meeting. - 4. Approval of Executive Session Minutes —November 8, 2000. 5. Approval of Liabilities, November 2000 and December 2000. = = 6. Resolution #876 — Write off of Assets 7. Resolution #877 — Approval of new Flat Rents 8. Resolution #878 — Reciprocal Act 88 9. Items of Information a. New PHAS Procedure b. PHAS Score c. COMP Update 10. Director's Monthly Report — November and December 11. Report of President a. Personnel Committee b. Resident Relations Committee c. Homebuyer Committee 12. Public Comment 13. Other Business 14. Adjournment MINUTES OF THE February 14, 2001, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President James Reed Commissioner Shepard Commissioner Curran STAFF: Director Stuchell Sarah Segerlind Brett Stallworth Jeanna Kelly President Reed called the meeting to order at 5:18 p.m. Commissioner Luera and Commissioner Jeffries were absent. Rick Koffarmus Dona Davenport Steve Doerr The minutes of the Regular Commission meeting of January 10, 2001 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Curran, Reed, Shepard Absent: Jeffries, Luera January Liabilities Report was presented to the Board for approval. Discussion was held on laundry tokens, utility allowances, and Fibertec. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Curran, Reed, Shepard Absent: Luera, Jeffries Resolution #879- Write off of inactive tenant balances was presented to the Board for approval. Commissioner Curran moved to approve the Resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Curran, Reed, Shepard Absent: Jeffries, Luera Resolution #880 — Increase of mileage reimbursement for employees who use their own vehicles was presented to the Board for approval. Commissioner Shepard moved to approve Resolution #880, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Curran, Reed, Shepard Absent: Jeffries, Luera -2 - Resolution #878 — Approval of Lansing Housing Commission's adoption of Reciprocal Act 88 effective retroactive to October 1, 1999 was presented to the Board for approval. Commissioner Jeffries moved to approve the resolution, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Jeffries, Curran, Reed, Shepard Absent: Luera Items of Information Lansing Housing Commission Web Page is up and running. Address is Bob Rinck will be at March's meeting to recommend the acceptance of a bid for the exterior work at Mt. Vernon and Hildebrandt Park along with the landscaping of Mt. Vernon for the Summer of 2001. Our Section 8 waiting list has been opened up and will remain open through 5 p.m. on February 23, 2001. The Director presented the monthly report to the Board for January 2001. Discussion was held on the Mental Health Worker at S. Washington Park. President no report. Personnel Committee -Met with the Director. Resident Relations — no report. Homebuyer Committee- Turned down buying a house on N. Penn. The Board was presented with a catalog from Burke Premier Play Environments. Our LaRoy Froh playground equipment designs were named and now are featured as the Pinnacle climb and the Grand villa 3000 series in their catalog. No public comment. Commissioner Curran moved to go into Executive Session at 6:00 p.m. Regular Session reconvened at 6:07 p.m. There being no further business, Commissioner Curran moved to adjourn the meeting. The meeting adjourned at 6:09 p.m. i James fid, oard President Chris Stuchell, Executive Director and Secretary Dati MINUTES OF THE July 18, 2001, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Sarah Segerlind Brett Stallworth Jeanna Kelley Dave Abood President Reed called the meeting to order at 5:15 p.m. Rick Koffarnus Dona Davenport Rhonda Drumhiller Steve Doerr The minutes of the Regular Commission meeting of June 13, 2001 were presented for approval. Commissioner Jeffries moved to approve the minutes, the motion being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous June Liabilities Report was presented to the Board for approval. Discussion wash held on "Cooking with Jeff", a PHDEP Program. Commissioner Curran moved to approve the report, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Resolution #892 -Approval of Budget for Fiscal year 7/1/01 through 6/30/02 was presented to the Board for approval. Commissioner Curran moved to approve the resolution, it being seconded by Commissioner Jeffries. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Unanimous Resolution #893 -Approval of revision of Public Housing Utility Allowances was presented to the Board for approval. Commissioner Shepard moved to approve the resolution, it being seconded by Commissioner Jeffries. Moved: Commissioner Shepard Seconded: Con;missioner Jeffries Ayes: Unanimoa Items of Information: The Board was presented with a letter from HUD awarding Lansing Housing Commission with 100 Mainstream Section 8 Vouchers. Comp update: Mt. Vernon — Nothern quandrant work just about done. Contractor is dealing with some vandalism, hired security. We are out for bid, for the exterior renovation work. Architect should be at our next meeting. The Director presented the June monthly report to the Board. President— no report. Personnel Committee -Reached a tentative agreement on Contract with Union. Union met Monday night and voted down the agreement. Have not heard from Union representative. Will wait for them to contact us. Resident Relations — no report. Homebuyer Committee- Have been presented with two Performa's. A house on Haag Court and one on Michigan Avenue. Ferris Development informed the LHC they already have a buyer for the house on Haag Court. No report on new Board member. Commissioner Jeffries moved to go into Executive Session at 5:50 p.m. to discuss a Performance Review. Regular session reconvened at 6:37 p.m. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:39 p.m. James WW, Board President Executive Director and Secretary Date MINUTES OF THE August 08, 2001, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Rhonda Drumhiller Steve Doerr Dave Abood President Reed called the meeting to order at 5:19 p.m. The minutes of the Regular Commission meeting of July 18, 2001 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous July Liabilities Report was presented to the Board for approval. Discussion wash held on "Educational Boot Camp" and "Soul Circus" PHDEP Programs. Commissioner Jeffries moved to approve the report, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous Items of Information: Comp update: Mt. Vernon — The work at Mt. Vernon is on course. Mark Leblang , Architect from Childs and Associates did a presentation on the exterior work at Mt. Vernon and Hildebrandt and recommended that after reviewing all bids received, that First Contracting be chosen to do the work. Commissioner Jeffries moved to approve the recommendation, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous The Director presented the July monthly report to the Board. President— no report. Personnel Committee -No report. Resident Relations — no report. Homebuyer Committee- Start work on 3 houses. Received an offer on house from resident, Agnes Pettway. No report on new Board member. Commissioner Jeffries moved to go into Executive Session at 5:50 p.m. to discuss a matter of litigation. Regular session reconvened at 5:59 p.m. Commissioner Curran suggested that we look into making Mt. Vernon a voting location. President Reed and Commissioner Curran informed us they would be attending the National NAHRO Conference. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:03 p.m. JamesBoard P►esident Chris Stuchell, Executive Director and Secretary Date LANSING HOUSING COMMISSION SPECIAL MEETING August 15, 2001 Present: Vice-president Jeffries Commissioner Curran Commissioner Shepard Staff: Director Stuchell Executive Secretary Davenport Vice-president Jeffries call the meeting to order at 7:15 a.m. Commissioners Jeffries, Curran and Shepard were present. President Reed had informed us earlier that he could not attend this meeting. Resolution #894 — The Commission' PHAS was presented to the Board for approval. Commissioner Curran moved to approve the PHAS, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Jeffries, Curran, Shepard Absent: Reed Resolution 895 — The Commission's SEMAP Assessment was presented to the Board for approval, Commissioner Shepard moved to approve the SEMAP submission, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Jeffries, Curran, Shepard Absent: Reed There being no further business, Commissioner Curran moved to adjourn the meeting. The meeting adjourned at 7:25 a.m. 2,1 James Reed, Brd President Chris Stp/chell, Executive Director and Secretary Date SPECIAL MEETING LANSING HOUSING COMMISSION Lansing, Michigan 1. Call to order. 2. Roll Call 3. Approval of Resolution #894 — PHAS Submission 4. Approval of Resolution #895 — SEMAP Submission 5. Other Business 6. Adjournment MINUTES OF THE September 13, 2001, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Jeffries Commissioner Shepard STAFF: Director Stuchell Jeanna Kelley Sarah Segerlind Dona Davenport Dave Abood Brett Stallworth GUEST: Joel Gutzski, Local AFSCME 1390 President Reed called the meeting to order at 5:17 p.m. I The minutes of the Regular Commission meeting of August 8, 2001, Executive Session minutes of August 8, and Special Meeting minutes of August 12, 2001 were presented for approval. Commissioner Jeffries moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Shepard, Reed, Jeffries Absent: Curran August Liabilities Report was presented to the Board for approval. Discussion wash held on the new elevators at S. Washington Park, City recycling fee, and Independent Living. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Jeffries. Moved: Commissioner Shepard Seconded: Commissioner Jeffries Ayes: Jeffries, Reed, Shepard Absent: Curran Resolution #896 — New Pet Policy — Resolution was tabled for review by Commission's Attorney. Resolution #897 — In recognition of Sandra Kowalk. Commissioner Jeffries moved to approve the resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Shepard, Reed, Jeffries Absent: Curran Items of Information: Comp update: Elevators at S. Washington Park are being replaced. Mt. Vernon — Discussion was held on the retention ponds. Criteria for the ponds was changed per the City of T,ancina_ The RRAC'. insnertinn team is here. There is an issue with air conditioners_ The Director presented the August monthly report to the Board. Director Stuchell requested authorization for staff members to attend the National NAHRO Convention in Nashville, TN. Commissioner Shepard moved to allow staff members to attend the conference, it being seconded by Commissioner Jeffries. Moved: Commissioner Shepard Seconded: Commissioner Jeffries Ayes: Jeffries, Reed, Shepard Absent: Curran President— no report. Personnel Committee- Vice-president Jeffries spoke to the Collective Bargaining Agreement. Vice-president Jeffries moved that we approve the contract, it being seconded by Commissioner Shepard. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Shepard, Reed, Jeffries Absent: Curran Resident Relations — no report. Homebuyer Committee- Signed agreement with the Housing Coalition to start work on house on Michigan Avenue. Ferris Development is working on 3 houses on Haag Court. Joel Gutzski, AFSCME Local 1390 spoke to the Commissioners regarding the union membership. Discussion was held on wage study. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:08 p.m. James Chris Stu rd Pr cutive Director and Secretary Date x. p MINUTES OF THE October 17, 2001, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Jeanna Kelley Sarah Segerlind Dona Davenport Dave Abood Brett Stallworth Rhonda Drumhiller GUEST: Sandra Kowalk President Reed called the meeting to order at 5:16 p.m. The Director introduced our newest resident Commissioner Gwen Coney. Gwen is a resident at Hildebrandt Park. The minutes of the Regular Commission meeting of September 12, 2001, were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Unanimous September Liabilities Report was presented to the Board for approval. Discussion wash held on 1217 Michigan Avenue and the Labor Law Seminar. Commissioner Curran moved to approve the report, it being seconded by Commissioner Jeffries. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Unanimous Commission President James Reed presented a Resolution to Sandra Kowalk for the great work she did for the Commission. Items of Information: Communication from HUD Army Corps of Engineers informing us they found no findings during their audit of the work at Mt. Vernon Park. Communication from HAI regarding our insurance. Comp update: Contractors are behind in the work at Mt. Vernon Park. Hildebrand Dark work should begin in about 4 weeks. Architect and Contractor will meet with residents at Hildebrandt Park. -2 - The Director presented the September monthly report to the Board noting that there was a work blitz to ready our units for the REAC inspector. Commissioner Curran asked if Toni Armstrong could do a presentation regarding our Section 8 FSS Program. Search for a Financial Manager is moving along. Notified of 3 finalists. The Commission's Annual Audit was presented to the Board. No findings and no prior findings. President— no report. Resident Relations -no report. Homebuyers -Purchased 1217 Michigan Ave — Housing Coalition and Haag Court through Ferris Development. Met with group from Washington (LISC) in regards to the future of Housing Commission and use of the proceeds from the sale of this building. No public comment. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 5:45 p.m. James Ree oar President Chris �Stuchkll,_lvAift--utive Director and Secretary Date MINUTES OF THL ,,ovember 14, 2001, COMMISSION MEi, 1NG LANSING HOUSING COMMISSION PRESENT: All Commissioners Present STAFF: Director Stuchell Jeanna Kelley Sarah Segerlind Dona Davenport Dave Abood Brett Stallworth Rhonda Drumhiller GUEST: Toni Armstrong President Reed called the meeting to order at 5:19 p.m. The minutes of the Regular Commission meeting of October 17, 2001, were presented for approval. Commissioner Jeffries moved to approve the minutes, the motion being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous October Liabilities Report was presented to the Board for approval. Discussion was held on the Comprehensive Needs Assessment, African Drumming, and the Armed Guard at Mt. Vernon. Commissioner Jeffries moved to approve the report, it being seconded by Commissioner Shepard. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Unanimous Toni Armstrong did an informative presentation on the Commission's Family Self -Sufficiency Program. She also described the services her company provides at our S. Washington Development. Resolution #899 -Ceiling Rents. The Board was presented with the updated Ceiling Rents which will be come effective December 1, 2001. These are updated in coordination with HUD's release of Fair Market Rents. Commissioner Curran moved to approve the Ceiling Rents, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Items of Information: Pet Policy — a Senior Underwriter at HAARG Insurance informed us that it was a good policy. The Board was presented with a communication from the Commission's attorney regarding the liability insurance requirement. Comp update: Met with reside.— of Hildebrandt Park regarding the siding and windows project. There greatest concern was parking. Mt. Vernon Park work will probably not be completed until next Spring. Stipulation that within 2 weeks of asphalt companies opening in Spring that Mt. Vernon will be completed. The Director presented the October monthly management report to the Board. The Board was given a invitation to our Holiday Celebration being held on December 14, 2001 at the Temple Club. Approval was requested to change December's Board meeting to coincide with the party on the 14`h. Commissioner Curran moved to approve, with Commissioner Shepard seconding that motion. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous President– no report. Personnel Committee: Met and went over the Exit Interview document. Suggestions were made to change the document. Resident Relations -President Reed informed the Board that he appointed our new Commissioner, Gwen Coney to the Resident Relations Committee. Homebuyers -The Director urged the Board to go see the houses we have purchased on Haag Court. The Commission sent letters to another group of residents asking them if they were interested in buying a home. Resident Agnes Pettway is purchasing one of our homes. They are working on the unit at 1217 Michigan Ave. The Director informed all present that Rick Koffarnus will be returning to the Lansing Housing Commission as our Financial Manager early in December. No public comment. There being no further business, Commissioner Curran moved to adjourn the meeting. The meeting adjourned at 6:15 p.m. Director and Secretary PRESENT: STAFF: MINUTES OF 1..,& December 14, 2001, COMMISSION N.—STING LANSING HOUSING COMMISSION Commissioner Curran Commissioner Shepard Commissioner Coney Director Stuchell Sarah Segerlind Commissioner Curran called the meeting to order at 5:27 p.m. Rick Koffarnus Dona Davenport Commissioners Curran, Shepard and Coney were present. President Reed and Vice- president Jeffries notified the Commission they could not attend the meeting. The minutes of the Regular Commission meeting of November 14, 2001, were presented for approval. Commissioner Shepard moved to approve the minutes, the motion being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Coney, Curran Absent: Jeffries, Reed November Liabilities Report was presented to the Board for approval. Commissioner Shepard moved to approve the report, it being seconded by Commissioner Coney. Moved: Commissioner Shepard Seconded: Commissioner Coney Ayes: Shepard, Coney, Curran Items of Information: Comp update: Wrapped up work for the season at Mt. Vernon. Set to finish in the Spring when weather breaks, within 2 weeks after the asphalt companies open for business. We are withholding retainage. Our Section 8 Department will be taking over Cedar Place and Huntley Villa. We hired a part time inspector. Director attended a public safety meeting regarding Arbor Point. Held a meeting with management from Arbor Point. We have stopped leasing up at Arbor Point. Reason is work orders and communication with landlord. The Director presented the November monthly management report to the Board. Homebuyers- Oliver Tower replacement -Evaluating parcel on S. Martin Luther King. Location of trailer park adjacent to S. Washington Park. Also looking at another parcel on Grand River. There being no further business, Commissioner Curran moved to adjourn the meeting. The meeting adjourned at 6:15 p.m. 12/14/2001 Bd MtgtLHC James ReEd,/Board Pres Chris Sttichell, Executive Director and Secretary Date