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Home My WebLink About2000 Lansing Housing Commission MinutesMINUTES OF THE January 12, 2000, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Jeffries Commissioner Shepard Commissioner Luera Commissioner Curran STAFF: Executive Director Stuchell Sarah Segerlind Karen King Letrelle Jones Rhonda Drumhiller Guest: Debra Miller President Reed called the meeting to order at 5:19 p.m. All Commissioners present. Rick Koffarnus Dona Davenport Brett Stallworth Steve Doerr The minutes of the Regular Commission meeting of December 1999 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous November Liabilities Report was presented to the Board for approval. Commissioner Curran moved to approve the liabilities it being seconded by Commissioner Luera. Moved: Commissioner Curran Seconded: Commissioner Luera Ayes: Unanimous Resolution #856 — Acceptance of Funding for Woodbridge Commons I and Il. Commissioner Jeffries moved to approve the Resolution, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous Resolution #857 — Write off of uncollected rents was presented to the Board for approval. Commissioner Curran moved to approve the Resolution, it being seconded by Commissioner Luera. Moved: Commissioner Curran Seconded: Commissioner Luera Ayes: Unanimous Resolution #858 — Reciprocal Act 88, regarding MERS Retirement was presented to the Board for aooroval. Commissioner Jeffries moved to amend the Resolution, with the criteria that it be back dated to October 1. The motion to amend the Resolution was seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous Commissioner Curran moved to approve the amended Resolution, it being seconded by Commissioner Luera. Moved: Commissioner Curran Seconded: Commissioner Luera Ayes: Unanimous COMP Update: Specifications for vinyl siding at Hildebrandt and Mt. Vernon are complete. Soliciting bids in February and start work in March. Starting work on S. Washington Park automatically sprinkler system. Director's Report — Director Stuchell presented the monthly management report to the Board. Authorization for travel for Rick Koffarnus to Multiview's annual conference and Sarah Segerlind to attend the Annual Society of Human Resource Managers was requested. Commissioner Shepard moved to authorize the travel, it being seconded by Commissioner Curran. Moved: Commissioner Shepard Seconded: Commissioner Curran Ayes: Unanimous Homebuyer Committee — A draft contract between LHC and Ferris Development was presented to the Board for review. Commissioner Curran informed the Board that she would not be available for February's meeting. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 5:50 p.m. 01/1200 Regular Meeting James Ree"oard President , Executive Director Date MINUTES OF THE February 09, 2000, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Vice-president Jeffries Commissioner Shepard Commissioner Luera STAFF: Executive Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Karen King Brett Stallworth Letrelle Jones Rhonda Drumhiller Vice-president Jeffries called the meeting to order at 5:15 p.m. President Reed and Commissioner Curran were not present. They notified the Commission they would not be attending. The minutes of the Regular Commission meeting of January 2000 were presented for approval. Commissioner Luera moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Luera Seconded: Commissioner Shepard Ayes: Shepard, Luera, Jeffries Absent: Curran, Reed January Liabilities Report was presented to the Board for approval. Commissioner Luera moved to approve the liabilities it being seconded by Commissioner Shepard. Moved: Commissioner Luera Seconded: Commissioner Shepard Ayes: Shepard, Luera, Jeffries Absent: Curran, Reed COMP Update: Walk through for Sprinkler work at S. Washington was held today. Director's Report — Director Stuchell presented the monthly management report to the Board. The Director gave a full report to the Board concerning the fire at Oliver Tower on February 6, 2000. Presented a current status report as to the placement of residents. Will get draft of 5 -year Administrative Plan together and deliver to Board for review. Our maintenance department completed 29 units for occupancy in the month of January. We have turned over the Contract from Ferris Development for our Homebuyer program to Steven Dunnings for review. Personnel Committee -No report. Resident Relations Committee -No report. Homebuyer Committee — No report. The meeting adjourned at 5:47 p.m. 02/0900 Regular Meeting James Reed, Board Chris Stuchell, Executive Director and Secretary Date MINUTES OF THE March 08, 2000, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Jeffries Commissioner Shepard Commissioner Curran STAFF: Executive Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Brett Stallworth Rhonda Drumhiller Letrelle Jones Rick Porter Guests: Jennifer Creagh, Marilyn Genia President Reed called the meeting to order at 5:20 p.m. Commissioner Luera was not present. She notified the Commission that she would not be attending. The minutes of the Regular Commission meeting of February 2000 were presented for approval. Commissioner Jeffries moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Shepard, Curran, Jeffries, Reed Absent: Luera February Liabilities Report was presented to the Board for approval. Discussion was held on pro -rata rent, fire invoices, architects, laundry program, City inspections, false alarm fees. Commissioner Curran moved to approve the liabilities it being seconded by Commissioner Jeffries. Moved: Commissioner Currran Seconded: Commissioner Jeffries Ayes: Shepard, Reed, Jeffries, Curran Absent: Luera Resolution #859 — Adoption of Public Housing Grievance Procedure was presented to the Board for approval. Commissioner Jeffries moved to adopt the Procedure, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Shepard, Reed, Jeffries, Curran Absent: Luera Resolution #860 — Adoption of Tenant Based Informal Review Procedure was presented to the Board for approval. Commissioner Curran moved to adopt the Procedure, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Shepard, Reed, Jeffries, Curran Absent: Luera Resolution #861— Approval of an increase in mileage reimbursement was presented to the Board for approval. Commissioner Curran moved to approve the increase, it being seconded by Commissioner Jeffries. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Shepard, Reed, Jeffries, Curran Absent: Luera COMP Update: A copy of the final bid tally was presented to the Board for the interior Sprinkler work at S. Washington. Childs and Associates has recommended that we give the contract to First Contracting, Inc. Their bid was $621,850. Commissioner Jeffries moved to accept the recommendation, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Shepard, Reed, Jeffries, Curran Absent: Luera Director Stuchell presented the draft 5 -year plan to the Board and at the same time requested that we hold our April meeting on the 5`h, as we must hold a public hearing in regards to the 5 -year plan. All commissioners present agreed to the change of date. Director's Report — Director Stuchell presented the monthly management report to the Board. The Director complimented the Section 8 program for all the cooperation given in placing the residents from Oliver Tower in Section 8 units. He also made note that we only have 15 vacant units at this time. Personnel Committee — Commissioner Jeffries spoke to the Reciprocal Act 88 that was passed at last month's meeting. A program that deals specifically with transfer to other employers, we passed it to become retro to October 1, 1999. We have been notified from MERS of a legal opinion, that this could be very problematic. Commissioner Jeffries ask that we give it to our attorney, Jim Chiodini and get his opinion as to retroactivity. Also, that Joel Gutski be asked to attend next month's meeting. Resident Relations Committee — Commissioner Curran stated she had been notified to contact one individual. Homebuyer Committee Report — entered into an agreement for 1 house. 813 Vine Street. Cost $6,000. We are closing on the house March 15, 2000. We received preliminary figures regarding Oliver Towers. Building was appraised at 2.5 Million. Resident Relations — Contact Community Mental Health Board and have a meeting. Suggested that invite Executive Director to a Board Meeting. Jennifer Creagh addressed the Board regarding her terminated Section 8 assistance. Commissioner Curran made appointment with her to discuss the issue. The meeting adjourned at 6:37 p.m. MINUTES OF THE April 05, 2000, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Jeffries Commissioner Shepard Commissioner Luera STAFF: Executive Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Brett Stallworth Sandra Kowalk Letrelle Jones Guests: Pat Brown, Agnes Pettway, Delores Washington, Leslie Mallet, Keith Pettway President Reed called the meeting to order at 5:10 p.m. Commissioner Curran was not present. She notified the Commission at the March meeting that she would not be attending. The minutes of the Regular Commission meeting of March 2000 were presented for approval. Commissioner Luera moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Luera Seconded: Commissioner Shepard Ayes: Shepard, Luera, Jeffries, Reed Absent: Curran February Liabilities Report was presented to the Board for approval. Discussion was held on Aim High, court summons, Red Cross Invoice, Survey costs, and Community policing. Commissioner Luera moved to approve the liabilities it being seconded by Commissioner Shepard. Moved: Commissioner Luera Seconded: Commissioner Shepard Ayes: Shepard, Reed, Jeffries, Luera Absent: Curran Resolution #862 — Approval of Application of Disposition for Oliver Tower. Discussion was held and Commissioner Jeffries moved to approve the application, it being seconded by Commissioner Luera. Moved: Commissioner Jeffries Seconded: Commissioner Luera Ayes: Shepard, Reed, Jeffries, Luera Absent: Curran The Board was presented with a copy of a communication from HUD recommending that we make application for disposition. Also, presented was a communication from City Council regarding the Volunteer Recognition Reception. COMP Update: Plans for Mt. Vernon and Hildebrandt — add 40 more parking spaces, designated visitor parking, underground electric, telephone, cable, etc. New play equipment. 3 year phase in. It was suggested that Bob Rinck attend the Mav meeting and give a presentation. Bid for vinyl siding. Contract signed for Sprinklers at S. Washington. Issue regarding a sub -contractor. Explained that we do wage surveys while work is being done to assure Davis -Bacon wages. Director's Report — Director Stuchell presented the monthly management report to the Board. Explanation of the Family Self -Sufficiency Program was given. It was explained that once an individual meets their goals they receive their escrow. The Board was informed that the Lansing Police Department and the Lansing Fire Department will be using our vacant units for training maneuvers. Crime scenes and drug bust scenarios. Patricia Brown inquired about the Resident Relations Committee. She also inquired about homeownership opportunities for all residents. There being no further business, Commissioner Jeffries move to adjourn the meeting. The meeting adjourned at 5:55 p.m. James Reed, #06r&President Chris Stuchel , xecutive Director and Secretary Date Minutes of the Special Meeting April 12, 2000 LANSING HOUSING COMNIISSION PRESENT: President Reed Vice-president Jeffries Commissioner Curran Commissioner Shepard STAFF: Executive Director Stuchell Sarah Segerlind Dona Davenport Sandra Kowalk Letrelle Jones Rick Koffarnus Call to order 4:00 p.m. All Commissioners present with the exception of Luera who informed us that she could not attend. Sandra Kowalk , Resident Initiatives Coordinator presented a letter of recommendation to the Board for approval of the 5 -year plan from the Lansing Housing Commission City -Wide Resident Council. The Commissions 5 -year Administrative Plan was presented to the Board for approval to submit to HUD. Commissioner Jeffries moved to approve the submission with Commissioner Shepard seconded the motion. Moved: Jeffries Seconded: Shepard Ayes: Jeffries, Shepard, Reed, Curran Absent: Luera There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meetLqut 4:14 p.m. James Reed] I t / Date Chris Stuchell, Executive Director and Secretary MINUTES OF THE May 10, 2000, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Vice-president Jeffries Commissioner Shepard Commissioner Luera Commissioner Curran STAFF: Executive Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Brett Stallworth Gina Kelly Debra Heinritz Rhonda Drumhiller Guests: Geraldine Wilson, Sgt. Michael Norris, LPD President Reed called the meeting to order at 5:15 p.m. All Commissioners present. The minutes of the Regular Commission meeting of April 5, 2000 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous April Liabilities Report was presented to the Board for approval. Discussion was held on Speak Out, a PHDEP program for teenage girls. Commissioner Curran moved to approve the liabilities it being seconded by Commissioner Luera. Moved: Commissioner Curran Seconded: Commissioner Luera Ayes: Unanimous April 12, 2000, Special meeting minutes were presented for approval. Commissioner Jeffries moved to approve the minutes, it be seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous President Reed introduced his mother, Geraldine Wilson as his honored guest. Director Stuchell introduced Jeanna Kelly as the new Housing Manager at LaRoy Froh, and Debra Heinritz as our new Section 8 Coordinator. Sgt. Michael Norris addressed the Board regarding issues pertaining to our community policing program. Resolution #863 — Certification of Board of Approval of Lansing Housing Commission's 5 - year Administrative Plan. Commissioner Jeffries moved to approve the application, it being seconded by Commissioner Luera. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous Resolution #864 — Write off of uncollected rents was presented to the Board for approval. Commissioner Jeffries moved to approve the application, it being seconded by Commissioner Luera. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous Resolution #865 — Write off of outstanding checks through both our Low Rent Program and Section 8 Program was presented to the Board for approval. Commissioner Curran moved to approve the application, it being seconded by Commissioner Luera. Moved: Commissioner Curran Seconded: Commissioner Luera Ayes: Unanimous COMP Update: Contractors installed sprinkler in a practice unit at S. Washington today. Commissioner Curran, Brett Stallworth and Director Stuchell are meeting tomorrow with Community Mental Health regarding the possibility of placing a worker at S. Washington Park. Director's Report — Director Stuchell presented the monthly management report to the Board. Discussion was held on the difference between PHMAP and PHAS. Personnel Committee — Received a letter from attorney regarding Reciprocal Act 88. Request it be tabled for 1 month and ask attorney to attend June's Board meeting. Had a short personnel meeting regarding the Section 8 staffing plan. There will be 3 Section 8 Coordinators with a 4'h to be hired as required, and they will be doing their own HQS inspections. Resident Relations — no report. There being no further business, Commissioner Jeffries move to adjourn the meeting. The meeting adjourned at 6:16 p.m. James 4ked, Board Executive Director and Secretary (I-;1I,711zA1 MINUTES (if THE June 14, 2000, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Vice-president Jeffries Commissioner Shepard Commissioner Luera Commissioner Curran STAFF: Executive Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Brett Stallworth Jeanna Kelly Rhonda Drumhiller Steve Doerr Vice -president Jeffries called the meeting to order at 5:15 p.m. President Reed informed the Commission he would not be in attendance. Commissioner Curran arrived at 5:35 p.m. The minutes of the Regular Commission meeting of May 10, 2000 were presented for approval. Commissioner Shepard moved to approve the minutes, the motion being seconded by Commissioner Luera. Moved: Commissioner Shepard Seconded: Commissioner Luera Ayes: Luera, Jeffries, Shepard Absent: Reed, Curran May Liabilities Report was presented to the Board for approval. Discussion was held on Unlimited Pest Control and what chemicals they use. Commissioner Luera moved to approve the liabilities it being seconded by Commissioner Shepard. Moved: Commissioner Luera Seconded: Commissioner Shepard Ayes: Luera, Jeffries, Shepard Absent: Reed, Curran Resolution #866 — Write off of Inactive Balances was presented to the Board for Approval. Commissioner Luera moved to approve the Resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Luera Seconded: Commissioner Shepard Ayes: Luera, Jeffries, Shepard Absent: Reed, Curran Resolution #867 — Write off of Inventory Assets was presented to the Board for Approval. Commissioner Luera moved to approve the Resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Luera Seconded: Commissioner Shepard Ayes: Luera, Jeffries, Shepard Absent: Reed, Curran Resolution 9868 — Homebuyer Budget Revision was presented to the Board for Approval. Commissioner Luera moved to approve the Resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Luera Seconded: Commissioner Shepard Ayes: Luera, Jeffries, Shepard Absent: Reed, Curran Resolution #869 — Low Rent Budget Revision was presented to the Board for Approval. Commissioner Luera moved to approve the Resolution, it being seconded by Commissioner Shepard. Moved: Commissioner Luera Seconded: Commissioner Shepard Ayes: Luera, Jeffries, Shepard Absent: Reed, Curran Resolution #870 — Low Rent New Budget for FY 00/01 was presented to the Board for Approval. Vice — President Jeffries moved to table the approval of Resolution #870 until July, it being seconded by Commissioner Shepard. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Luera, Jeffries, Shepard Absent: Reed, Curran Resolution #871— Lawn Mowing Policy was presented to the Board for Approval. This involves scattered site residents who fail to maintain their yards. If Lansing Housing Commission mows their yard a $200 charge will be assessed. Commissioner Curran moved to approve the Resolution, it be seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Luera, Jeffries, Shepard, Curran Absent: Reed Director Stuchell presented the monthly report. Discussion was held on disposable cameras purchased for housing inspections. COMP Update: Contractors are on the 5" floor at S. Washington as installation of sprinkler system is going very smoothly. SDMS are working on specs for landscaping at Mt. Vernon, and vinyl siding at both Mt. Vernon and Hildebrandt. We are doing some work at the back of the Hildebrandt Development on Creston Street. Widening the sidewalk and installing lighting. Communication from NAHRO was presented to the Board in regards to the LaRoy Froh Landscaping. We have received an Award of Merit, Awards of Excellence will be chosen from these Merit winners. This will be presented at the Summer Conference. Communication from HUD was presented to the Board in regards to the Modernization Inspection done by the Army Corps of Engineers at our S. Washington Site. There were no significant findings so we passed the inspection. Communication from Community Mental Health in regards to placing a worker in our S. Washington Building was presented to the Board. Discussion was held and Commissioner Curran moved to proceed with trying to find help financing this position, it being seconded by Commissioner Luera. Moved: Commissioner Curran Seconded: Commissioner Luera Ayes: Jeffries, Shepard, Curran, Luera Absent: Reed Personnel Committee — No report. Resident Relations — No report. Homebuyer Committee — Pictures of 816 Vine Street were presented. Responses from prospective buyers has been uneventful. A meeting at LaRoy Froh is being held at 6:45 p.m. this evening to discuss this with the residents. Director Stuchell presented the Computer Learning Center Newsletter to the Board. Director Stuchell gave the Board an update on the Oliver Tower Building. The Board approved beginning the process of trying to negotiate with the City of Lansing in regards to the sale of Oliver Tower Building. Commissioner Curran announced the Hall of Fame Tea in the Victorian Garden. Tickets are available for the Residents. Vice-president Jeffries suggested that we contact Sullivan and see if we can get access to free tickets to the kids area of Common Ground or at least tickets at a reduced price. There being no further business, Commissioner Shepard moved to adjourn the meeting. The meeting adjourned at 6:15 p.m. MINUTES OF THE July 12, 2000, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President James Reed Vice-president Jeffries Commissioner Shepard Commissioner Luera Commissioner Curran STAFF: Executive Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Brett Stallworth Jeanna Kelly Rhonda Drumhiller Steve Doerr President Reed called the meeting to order at 5:27 p.m. All Commissioners Present. The minutes of the Regular Commission meeting of June 14, 2000 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Luera. Moved: Commissioner Curran Seconded: Commissioner Luera Ayes: Unanimous June Liabilities Report was presented to the Board for approval. Discussion was held on Board of Water and Light increases. Commissioner Curran moved to approve the liabilities it being seconded by Commissioner Jeffries. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Unanimous Resolution #870 — Low Rent New Budget for FY 00/01 was presented to the Board for Approval. Discussion was held on new budget line item -stipend for Resident Council members. Lead based paint abatement requirement for Section 8. Mental Health worker for developments. Vice -President Jeffries moved to approve Resolution #870, it being seconded by Commissioner Luera. Moved: Commissioner Jeffries Seconded: Commissioner Luera Ayes: Unanimous Director Stuchell presented the monthly report. End of Fiscal Year - 22 vacant units, year end vacant count — good number. COMP Update: Contractors are on the 1st floor at S. Washington as installation of sprinkler system is going very smoothly. Installing new generator to handle the system. Hallways will have smoke detectors. Mental Health Worker -Looking for funds, hopefully can have something in place by next board meeting. Personnel Committee — Reciprocal Act 88 update — MERS We are still dealing with attorney at this point. Issue of retroactivity back to 1988. Will have to locate all employees from 1988, obtain information and MERS will have to do an analysis, then make the decision. Resident Relations — No report. Homebuyer Committee — Held Resident meeting at LaRoy Froh, the meeting was well attended. Made 18 appointments that night, though only 3 individuals kept their appointments. Looking to have an open house. May have to sell the property on a lease purchase agreement. Commissioner Curran suggest we contact the health department as they will give us a list of houses where a child may have a health problem because of lead. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:06 p.m. 2� James Chris Siuchell, Executive Director and Secretary MINUTES _ . THE August 9, 2000, COMMISSION .:STING LANSING HOUSING COMMISSION PRESENT: President James Reed ` Vice-president Jeffries 44" Commissioner Shepard Commissioner Curran C 01_4 STAFF: Executive Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Brett Stallworth Steve Doerr President Reed called the meeting to order at 5:15 p.m. All Commissioners present with the exception of Commissioner Luera who was attending an outing with Residents. The minutes of the Regular Commission meeting of July 12, 2000 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Jeffries, Curran, Shepard, Reed Absent: Luera July Liabilities Report was presented to the Board for approval. Discussion was held on Auto Owners Insurance, First Contracting, and Ferris Development. Commissioner Curran moved to approve the liabilities it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Curran, Jeffries, Shepard, Reed Absent: Luera Resolution #872 — Approval for Lansing Housing Commission to accept funding in regards to non -contract renewal for residents of Okemos Station. Vice -President Jeffries moved to approve Resolution #872, it being seconded by Commissioner Shepard. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Jeffries, Shepard, Reed, Curran Absent: Luera Resolution #873 — Authorization of signature of Board Chair for Lansing Housing Commission's 99/00 Fiscal year Section Eight Management Assessment Form. Commissioner Curran moved to approve Resolution #873, it being seconded by Commission Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Curran, Jeffries, Reed, Shepard Absent: Luera The Director presented the monthly management report. Items of information: Communication from Ameritech requesting they be allowed to install an exchange box near Forest and Hoyt Avenue. We are getting ready to launch our Web page. Mental Health worker — no report. Homebuyer Program — Rosie Davis would like to buy the home on Vine Street. COMP Update: Contractors at S. Washington are doing an excellent job. C� CIO� Personnel Committee: No report. Resident Relations — No report. There being no further business, Commissioner Jeffries moved to adjourn the meeting: � i; The meeting adjourned at 6:45 p.m. CP James Reed, I card President '-- Chris Stuchell, Executive Director and Secretary MINUTES OF THE September 13, 2000, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President James Reed Commissioner Curran Commissioner Luera STAFF: Director Stuchell Commissioner Curran Sarah Segerlind Commissioner Luera Brett Stallworth Curran, Luera, Reed Jeanna Kelly Jeffries, Shepard Sandra Kowalk Guests: Sgt. Dave Nosotti Ofc. Rich Dietrich Gwendolyn Coney Victoria White Lisa Williams Margaret Cary Ofc. Brand Russell Lisa Hoyt President Reed called the meeting to order at 5:16 p.m. Rick Koffarnus Dona Davenport Rhonda Drumhiller Letrelle Jones Sandra Bailey Jennifer Litwiler David Cary Glen Hoyt All Commissioners present with the exception of Commissioner Jeffries and Commissioner Shepard. They informed us they would not be present. The minutes of the Regular Commission meeting of August 09, 2000 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Luera. Moved: Commissioner Curran Seconded: Commissioner Luera Ayes: Curran, Luera, Reed Absent: Jeffries, Shepard August Liabilities Report was presented to the Board for approval. Discussion was held on PHDEP Sewing Class. Commissioner Curran moved to approve the liabilities it being seconded by Commissioner Luera. Moved: Commissioner Curran Seconded: Commissioner Luera Ayes: Curran, Luera, Reed Absent: Jeffries, Shepard Resolution #874 — Lansing Housing Commission PHAS submission was presented to the Board for approval. Director Stuchell reviewed our submission. Commission Luera moved to approve the submission, it being seconded by Commissioner Curran. Moved: Commissioner Luera Seconded: Commissioner Curran Ayes: Reed, Curran, Luera Absent: Jeffries, Shepard -2 - Resolution #875 — Write off of inactive tenant balances was presented to the Board for approval. Commissioner Curran moved to approve Resolution #875, it being seconded by Commission Luera. Moved: Commissioner Curran Seconded: Commissioner Luera Ayes: Curran, Reed, Luera Absent: Jeffries, Shepard Items of information: Communication from Ferris Development on a housing study conducted by them. They are hoping to get a Fair Housing Office established in Lansing. S. Washington Park Sprinkler system 98% done. Tested last Friday. In the process of redoing the patio area, will involve new seating and a gazebo. Bruce Johston, Director Ingham County Housing has expressed that they may go 1/3 on the cost of a Mental Health Worker for our Housing Residents. Dorothy Payne, still in Sparrow Hospital. The Director presented the monthly report to the Board. Personnel Committee — no report Resident Relations — no report Homebuyer Committee — Should have open house soon, for the purchaser of Vine Street. Will notify the Board members when. Public Comment: Gwen Coney represented Hildebrandt Park in expressing concerns regarding the fence that was erected at the back of the development. Concerns included that the residents were not involved with the decision and the distance that children from the development will have to walk to catch the school bus. Victoria White, representing the Creston Neighborhood, expressed the neighborhood's concerns regarding vandalism and truancy that took place before the fence. It was decided that the Resident Relations Committee will meet with representatives from Hildebrandt Park and Creston Neighborhood. There being no further business, Commissioner Luera moved to adjourn the meeting. The meeting adjourned at 6:10 p.m. MINUTES . 2 THE November 08, 2000, COMMI, ION MEETING LANSING HOUSING COMMISSION PRESENT: President James Reed Commissioner Shepard <<`; Commissioner Jeffries STAFF: Director Stuchell Rick Koffarnus Sarah Segerlind Dona Davenport Brett Stallworth Jeanna Kelly Guests: Officer Detrick, Cheryl Risner, Dorothy Houser President Reed called the meeting to order at 5:38 p.m. Commissioners Curran and Luera absent. The minutes of the Regular Commission meeting of October 11, 2000 were presented for approval. Commissioner Shepard moved to approve the minutes, after the addition of his name, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Shepard Seconded: Commissioner Jeffries Ayes: Jeffries, Reed, Shepard Absent: Curran, Luera October Liabilities Report was presented to the Board for approval. Discussion was held on PHDEP programs, T -Rose Production, Gospel Concert, Fashion Show, and the Austin Foundation's RC 10 Program. Commissioner Jeffries moved to approve the liabilities it being seconded by Commissioner Shepard. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Shepard, Jeffries, Reed Absent: Luera, Curran Resolution #876 — Write off of Disposed Assets, was tabled for December's meeting. Items of information: Residents attended a Web cast with members of Michigan State University. It was highlighted on HUD's website. S. Washington Park Sprinkler system project completed. In the process of redoing the patio area, will involve new seating and a gazebo. Vice-president Jeffries inquired as to whether a change in Administration will affect our housing. Since public housing is not a popular issue, in Washington, there usually is very little impact on HUD Funding. Also, inquired as to whether we installed hardwired or battery operated smoke detectors at S. Washington. We installed battery operated. IN The Director presented the monthly report to the Board. President — no report. Personnel Committee — Commissioner Jeffries — One grievance was brought before the Personnel Committee, Brenda Franklin. Based on all information we received the committee recommends the discipline be upheld. Moved: Commissioner Jeffries Seconded: Commissioner Shepard Ayes: Shepard, Jeffries, Reed Absent: Curran, Luera Homebuyer Committee — Went to closing today. The new homeowners now have their key. We now can look to purchase more houses. The only problem we incurred, was finding a buyer. If new homebuyer sells their house before 5 years, they must pay the city $10,000 and LHC $17,000. After the initial 5 year period they do not pay the city or LHC anything. Cheryl Risner and Dorothy Houser discussed the issue of the fence at Hildebrandt and Creston. At 6:05 p.m., Commissioner Jeffries moved to go into Executive Session to discuss a personnel issue. Regular session reconvened at 6:25 p.m. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:28 p.m. James Wj6d; Board President (01//0/6 Chris Stuchell, Executive Director and Secretary Date