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HomeMy WebLinkAbout1998 Lansing Housing Commission MinutesMINUTES OF THE January 14,1997, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Lopez Vice-president Reed Commissioner Jeffries Commissioner Bailey Commissioner Curran Dorothy Payne STAFF: Executive Director Stuchell Secretary Davenport Sarah Segerlind, HR Steve Doerr, Maint. Supt. Rick Koffarnus, FM Lyle Marquart, HDS Ethel Williams, HDS Jeanette Muse, RDS Dan Grover, Maint Gary Martiny, Maint. Rick Porter, Mod Coord. Guests: Bob Rinck, Landscape Architect, Sam Obrecht President Lopez called the meeting to order at 5:17 p.m. Director Stuchell called the roll. All Commissioners present with the exception of Commissioner Curran who arrived at 5:24 p.m. The minutes of the Regular Commission meeting of December 16, 1997, were presented for approval. Commissioner Reed moved to approve the minutes, the motion being seconded by Commissioner Bailey. Moved: Commissioner Reed Seconded: Commissioner Bailey Ayes: Lopez, Bailey, Reed, Jeffries Absent: Curran December Liabilities Report was presented to the Board for Approval. Commissioner Bailey moved to approve the Liabilities report, the motion being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Lopez, Jeffries, Bailey, Reed Absent: Curran At this time, Bob Rinck, Landscape Architect gave a presentation regarding the Landscape Project for the Commission. Items of Information: Director Stuchell announced to the Board that Lansing Housing Commission received the Continuum of Care Grant, which means we will receive funding for 25 Vouchers aimed at the Homeless Community. This award brings our total award amount this year to 1.1 million. Siding work is continuing at LaRoy Froh, although the weather has held some of the work up. -2 - The Director presented Lansing Housing Commission's Monthly Report — included were: Operating Budget Report, Petty Cash Reports, Management Reports, and Maintenance Reports. Director Stuchell requested approval for Sarah Segerlind to attend Human Resource Conference in Minnesota. A motion to approve the travel was made by Commissioner Curran and seconded by Commissioner Jeffries. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Unanimous Approval was also requested for the Director to attend the Legislative Conference in Washington, D.C. in March. Commissioner Bailey moved to approve the travel, it being seconded by Commissioner Curran. Moved: Commissioner Bailey Seconded: Commissioner Curran Ayes: Unanimous Personnel Committee -Committee Chair, Brian Jeffries reported on a grievance filed by an employee regarding an issue of clothing during working hours. Personnel committee is recommending that the reprimand stand and we reinstate 3 days. Commissioner Jeffries moved to approve the reinstatement of his 3 days, it being seconded by Commissioner Bailey. Moved. Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Unanimous There being no further business, Commissioner Reed moved to adjourn the meeting. The meeting adjourned at 6:38 P.M. Approved: February 11, 1998. PRESENT: STAFF: MINUTES OF THE February 11, 1997, COMMISSION MEETING LANSING HOUSING COMMISSION President Lopez Vice-president Reed Commissioner Bailey Dorothy Payne Executive Director Stuchell Sarah Segerlind, HR Lyle Marquart, HDS Jeanette Muse, HDS Dan Grover, Maint President Lopez called the meeting to order at 5:15 p.m. Secretary Davenport Rick Koffarnus, FM Ethel Williams, HDS Gary Martiny, Maint. Director Stuchell called the roll. Commissioner's Curran and Jeffries had notified the Commission that they would not be attending the meeting. The minutes of the Regular Commission meeting of January 11, 1998, were presented for approval. Commissioner Bailey moved to approve the minutes, the motion being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Lopez, Bailey, Reed Absent: Curran, Jeffries January Liabilities Report was presented to the Board for Approval. Commissioner Reed moved to approve the Liabilities report, the motion being seconded by Commissioner Bailey. Moved: Commissioner Reed Seconded: Commissioner Bailey Ayes: Lopez, Bailey, Reed Absent: Curran, Jeffries COMP -update — The new windows here at Oliver Tower are about'/4 done. All the windows are on the property in storage. We are in phase II of the Landscape work, Mr. Rinck is preparing plans for re -landscape of the large family developments. Siding work is continuing at LaRoy Froh, and the development is really looking nice. Also presented to the Board were: Communication from HUD, informing us we do not need to submit our budget. A disposition of an EEOC complaint and correspondence between the Union and the Executive Director. The Director presented Lansing Housing Commission's Monthly Report — included were: Operating Budget Report, Petty Cash Reports, Management Reports, and Maintenance Reports. -2 - Director Stuchell requested approval to attend the February North Central Regional Council of NAHRO Board meeting in Des Moines and the NCRC Spring Conference in May. Commissioner Bailey moved to approve the travel, it being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Absent: Jeffries, Curran We are currently revising our Dwelling Lease Agreement, that will be brought before the Board probably in May. There being no further business, Commissioner Reed moved to adjourn the meeting. The meeting adjourned at 5:29 P.M. Approved: March 11, 1998. 05/21/98 14:14 0^15174876977 LANSING HOUSING MINUTES OF THE March 11, 1998, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Vice-president Reed Commissioner Bailey Commissioner Bailey Commissioner Jeffries Commissioner Jeffries Dorothy Payne Jeffries, Bailey, Reed STAFF: Executive Director Stuchell Secretary Davenport Sarah Segerlind, HR Rick Koffarnus, FM Lyle Marquart, RDS Ethel Williams, HDS Carmen Gomez, HDS Jeanette Muse, HDS Brian Custer, Maint. Steve Doerr, Maint. Supt. Deb Miller, Maint Vice -President Reed called the meeting to order at 5:15 P.M. Director Stuchell called the roll. Commissioner's Curranand Lopez were absent. President Lopez had notified us she would not be attending. The minutes of the Regular Commission meeting of February 11, 1998, were presented for approval. Commissioner Bailey moved to approve the minutes, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Jeffries, Bailey, Reed Absent: Curran, Lopez February Liabilities Report was presented to the Board for Approval. Discussion was held on false alarms, worker's comp, and housing inspections. Commissioner Bailey moved to approve the Liabilities report, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Jeffries, Bailey, Reed Absent: Lopez, Curran Several items of information given to the Board included were: Communication to HUD regarding our P1 MAP, An article regarding a conference Director Stuchell is doing a presentation at, a copy of our proposed new Dwelling Lease Agreement, which will be posted at our development sites. This new lease will be brought back to the Board neat month for approval. Also a communication from Representative Lynne Martinez regarding a Housing Bill was given to the Board. The Director presented Lansing Housing Commission's Monthly Report — included were Operating Budget Report, Petty Cash Reports, Management Reports, and Maintenance Reports. MAY -21-1998 14:17 15174876977 96: P.03 Cj� 003 05/21/98 14:14 V15174876977 LANSING HOUSING [it 004 -2- Director Stuchell requested authorization for Lyle Marquart and Sarah Segerlind to attend Public Housing Management Training in the coming months. Commissioner Bailey moved to approve the travel, it being seconded by Commissioner Jeffries_ Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Bailey, Jeffries, Reed Absent: Lopez, Curran Brian Custer was introduced to the Board as the new Union Chapter Chairperson. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 5:51 P.M. APPROVED: APRIL 08, 1998 MAY -21-1998 14:18 15174876977 95% P.O4 MINUTES OF THE April 08,1998, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Lopez Vice-president Reed Commissioner Bailey Commissioner Jeffries Commissioner Curran Dorothy Payne STAFF: Executive Director Stuchell Sarah Segerlind, HR Ethel Williams, HDS Jeanette Muse, HDS Gary Martiny, Maint. President Lopez called the meeting to order at 5:18 p.m. 11: 43 LANSING CITY CLERK( Secretary Davenport Rick Koffarnus, FM Carmen Gomez, HDS Brian Custer, Maint. Director Stuchell called the roll. Commissioner Jeffries arrived at 5:30 p.m. The minutes of the Regular Commission meeting of March 11, 1998, were presented for approval. Commissioner Bailey moved to approve the minutes, the motion being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Curran, Bailey, Reed, Lopez Absent: Jeffries March Liabilities Report was presented to the Board for Approval. Discussion was held on PHDEP purchase from Marshall Music, Urban League "Project Build" Hepatitis B Shots for the maintenance department. Commissioner Reed moved to approve the Liabilities report, the motion being seconded by Commissioner Bailey. Moved: Commissioner Reed Seconded: Commissioner Bailey Ayes: Curran, Bailey, Reed, Lopez Absent: Jeffries Resolution #824 -New Dwelling Lease was presented to the Board for approval. Commissioner Curran made a motion to approve the new lease, it being seconded by Commissioner Bailey. Moved: Commissioner Curran Seconded: Commissioner Bailey Ayes: Lopez, Reed, Bailey, Curran Absent: Jeffries Several items of information given to the Board included were: Communication from HUD regarding Canterbury Commons and Chadburne. We have been asked if we want those Section 8 Vouchers. The Director presented Lansing Housing Commission's Monthly Report — included were Operating Budget Report, Petty Cash Reports, Management Reports, and Maintenance Reports. -2 - Director Stuchell requested authorization for Rick Koffarnus to attend a Seminar regarding our Accounting Software in New Orleans. Commissioner Jeffries moved to approve the travel, it being seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Unanimous The Board was given Lansing Housing Commission's proposed budgets for Homebuyer and Low Rent Programs for review. These will be voted on at the May meeting. There being no further business, Commissioner Reed adjourned the meeting. The meeting adjourned at 5:51 P.M. APPROVED: 05/14/98 MINUTES OF THE May 14, 1998, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Lopez Vice-president Reed Commissioner Jeffries Dorothy Payne STAFF: Executive Director Stuchell Secretary Davenport Rick Koffarnus, FM Carmen Gomez, RDS Brian Custer, Maint. President Lopez called the meeting to order at 5:18 p.m. Director Stuchell called the roll. Commissioner Curran and Bailey were absent. The minutes of the Regular Commission meeting of April 08, 1998, were presented for approval. Commissioner Jeffries moved to approve the minutes, the motion being seconded by Commissioner Reed. Moved: Commissioner Jeffries Seconded: Commissioner Reed Ayes: Jeffries, Reed, Lopez Absent: Bailey, Curran April Liabilities Report was presented to the Board for Approval. Discussion was held on new check writing procedure. Commissioner Reed moved to approve the Liabilities report, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Reed Seconded: Commissioner Jeffries Ayes: Reed, Lopez, Jeffries Absent: Curran, Bailey Resolution #825 -Write Offs -was presented to the Board for approval. Con±missioner Jeffries made a motion to approve the write-offs, it being seconded by Commissioner Reed. Moved: Commissioner Jeffries Seconded: Commissioner Reed Ayes: Lopez, Reed, Jeffries Absent: Curran, Bailey Resolution #826 -Homebuyer Budget Revision was presented to the Board for approval. Commissioner Reed moved to approve the revision, it being seconded by Commissioner Jeffries. Moved: Commissioner Reed Seconded: Commissioner Jeffries Ayes: Reed, Lopez, Jeffries Absent: Curran, Bailey Resolution #827 -Low Rent Budget Revision was presented to the Board for approval. Commissioner Jeffries moved to approve the revision, it being seconded by Commissioner T 1 Moved: Commissioner Jeffries Seconded: Commissioner Reed Ayes: Lopez, Reed, Jeffries Absent: Curran, Bailey Resolution #828-1998/99 Fiscal Year Homebuyer Budget was presented to the Board for approval. Commissioner Reed moved to approve the budget, it being seconded by Commissioner Jeffries. Moved: Commissioner Reed Seconded: Commissioner Jeffries Ayes: Reed, Lopez, Jeffries Absent: Curran, Bailey Resolution #829-1998/99 Fiscal Year Low Rent Budget was presented to the Board for approval. Commissioner Reed moved to approve the budget, it being seconded by Commissioner Jeffries. Moved: Commissioner Reed Seconded: Commissioner Jeffries Ayes: Reed, Lopez, Jeffries Absent: Curran, Bailey Items of information given to the Board included were: Information regarding the Human Resources Dinner, Communication from Housing Authority Insurance, National Conference information. The Director presented Lansing Housing Commission's Monthly Report — included was Operating Budget Report, Petty Cash Reports, Management Reports, and Maintenance Reports. Pedro Cotto-Redemption-was discussed, noted that as long as labor attorney, James Chiodini reviewed and approved, it was approved of by the Board. Commissioner Jeffries — That Personnel Committee had been scheduled to hear a grievance, but the grievant withdrew. Union states a document will be filed -as so. A meeting will be held on May 19" to start negotiations. There being no further business, Commissioner Reed adjourned the meeting. r The meeting adjourned at 5:52 P.M. =^l APPROVED: JUNE 11, 1998 MINUTES OF THE June 11, 1998, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Lopez Pat Curran Helen Bailey Dorothy Payne STAFF: Executive Director Stuchell Dona Davenport Rick Koffarnus Carmen Gomez Ethel Williams Steve Doerr President Lopez called the meeting to order at 5:10 p.m. Director Stuchell called the roll. Commissioner Jeffries and Reed were excused. The minutes of the Regular Commission meeting of May 13, 1998 were presented for approval. Commissioner Bailey moved to approve the minutes, the motion being seconded by Commissioner Curran. Moved: Commissioner Bailey Seconded: Commissioner Curran Ayes: Curran, Bailey, Lopez Absent: Reed, Jeffries June Liabilities Report was presented to the Board for Approval. The Board was informed that we are in the process of working with Multi -View to customize our liability report. Commissioner Curran moved to approve the Liabilities report, the motion being seconded by Commissioner Bailey. Moved: Commissioner Curran Seconded: Commissioner Bailey Ayes: Curran, Lopez, Bailey Absent: Reed, Jeffries Resolution #830 -Write Off of Outstanding checks was presented to the Board for approval. Commissioner Bailey made a motion to approve the write-offs, it being seconded by Commissioner Curran. Moved: Commissioner Bailey Seconded: Commissioner Curran Ayes: Lopez, Curran, Bailey Absent: Reed, Jeffries Resolution #831 -Approval of Asset Dispostion was presented to the Board for approval. Commissioner Bailey moved to approve the Resolution, it being seconded by Commissioner Curran. Moved: Commissioner Bailey Seconded: Commissioner Curran Ayes: Lopez, Curran, Bailey Absent: Reed, Jeffries j �: r 1114 Items of information — COMP Grant work. Oliver Tower windows are completed, and the LaRoy Froh siding project is done. We are in the process of starting our landscaping at LaRoy Froh. The Director presented Lansing Housing Commission's Monthly Report — included was Operating Budget Report, Petty Cash Reports, Management Reports, and Maintenance Reports. Director Stuchell introduced Carmen Gomez as our new Section 8 Coordinator and informed them that Sharon Blonshine was retiring from the Commission. Policy Committee — Negotiations — met once with union and once on our own, preparing a response and will fax to union. There being no further business, Commissioner Curran adjourned the meeting. The meeting adjourned at 5:21 P.M. APPROVED: 07/09/98 MINUTES OF THE July 09, 1998, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Lopez Vice-president Reed Pat Curran Brian Jeffries Helen Bailey Dorothy Payne STAFF: Executive Director Stuchell Rick Koffarnus Ethel Williams Briar. Custer President Lopez called the meeting to order at 5:15 p.m. Dona Davenport Carmen Gomez Lyle Marquart CITY CLERK Director Stuchell called the roll. All Commissioner's present except Commissioner Jeffries, who arrived at 5:18 p.m. The minutes of the Regular Commission meeting of June 09, 1998 were presented for approval. Commissioner Bailey moved to approve the minutes, the motion being seconded by Commissioner Curran. Moved: Commissioner Bailey Seconded: Commissioner Curran Ayes: Curran, Bailey, Lopez, Reed Absent: Jeffries June Liabilities Report was presented to the Board for Approval. Commissioner Reed moved to approve the Liabilities report, the motion being seconded by Commissioner Bailey. Moved: Commissioner Reed Seconded: Commissioner Bailey Ayes: Curran, Lopez, Bailey Absent: Jeffries Resolution 4832 -Approval of Annual Comprehensive Grant Submission was presented to the Board for approval. Commissioner Bailey made a motion to approve the 1998 submission, it being seconded by Commissioner Curran. Moved: Commissioner Bailey Seconded: Commissioner Curran Ayes: Unanimous Items of information — COMP Grant work. We are in the process of starting our landscaping at LaRoy Froh. The Director presented Lansing Housing Commission's Monthly Report — included was Operating Budget Report, Petty Cash Reports, Management Reports, and Maintenance Reports. Director Stuchell inforn the Board that the total of new Vouche. ve will be administering at Canterbury/Chadburne will be approximately 147. Those along with the 52 Voucher/Certificates we already administer will bring the total at that complex to 197. Policy Committee — Negotiations — still in progress. There being no further business, Commissioner Reed moved to adjourn the meeting. The meeting adjourned at 5.38 P.M_ APPROVED: AUGUST 13, 1998 J 7 9 I- f �~ ) AGENDA ` ` 17'r' % I : 7 LANSING HOUSING COMMISSIONLA Sl ,iC CITY CLERK July 09, 1998 1. Call to Order. 2. Roll Call. 3. Approval of Minutes of June 11, 1998 regular meeting. 4. Approval of Liabilities, June 1998. 5. Resolution #832, • Approval of Annual Comprehensive Grant Submission. 6. Items of Information a. COMP Update b. Communication from Housing Insurance Services 7. Director's Monthly Report 8. Report of President a. Policy Committees 9. Public Comment 10. Other Business 11. Adjournment MINUTES OF THE August 13, 1998, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Lopez Vice-president Reed Pat Curran Dorothy Payne STAFF: Executive Director Stuchell Dona Davenport Rick Koffarnus Sarah Segerlind Steve Doerr Ethel Williams Brian Custer Jeanette Muse Rhonda Drumhiller Sandra Kowalk President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll. All Commissioners present with the exception of Commissioner Jeffries and Bailey who were excused. The minutes of the Regular Commission meeting of July 09, 1998, were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Reed. Moved: Commissioner Curran Seconded: Commissioner Reed Ayes: Curran, Lopez, Reed Absent: Jeffries, Bailey July Liabilities Report was presented to the Board for Approval. Commissioner Reed moved to approve the Liabilities report, the motion being seconded by Commissioner Curran. Moved: Commissioner Reed Seconded: Commissioner Curran Ayes: Curran, Lopez, Reed Absent: Jeffries, Bailey Resolution #832 -Approval of Agreement between LHC and City of Lansing to do the Window improvements to Oliver Tower was presented to the Board for approval. Commissioner Reed made a motion to approve the Agreement, it being seconded by Commissioner Curran. Moved: Commissioner Reed Seconded: Commissioner Curran Ayes: Curran, Lopez, Reed Absent: Jeffries, Bailey Resolution 9833 -Approval of Agreement, First of America Bank, a National City Bank. Since National City Bank has acquired First of America Bank, a new resolution acknowledging this has to be submitted in regards to our investments at First of America. Commissioner Curran moved to approve the Resolution, it being seconded by Commissioner Reed. Moved: Commissioner Curran Seconded: Commissioner Reed Ayes: Curran, Lopez, Reed Absent: Jeffries, Bailey Resolution #834 -Approval of our Annual PHMAP Submission was presented to the Board for approval. Commissioner Curran moved to approve the Resolution, it being seconded by Commissioner Reed. Moved: Commissioner Curran Seconded: Commissioner Reed Ayes: Curran, Lopez, Reed Absent: Jeffries, Bailey Items of information — COMP Grant work. Landscaping items are progressing, Board of Water and Light, working with us to plan our underground wiring. The Director presented Lansing Housing Commission's Monthly Report — included was Operating Budget Report, Petty Cash Reports, Management Reports, and Maintenance Reports. At this time, it was announced that a Special Board Meeting would be held on Wednesday, August 19, 1998, in order to deal with a personnel issue. The Director asked for approval to send Laura Hillman, to Section 8 Training in Tennessee. Commissioner Curran moved to approve the travel, it being seconded by Commissioner Reed. Moved: Commissioner Curran Seconded: Commissioner Reed Ayes: Curran, Lopez, Reed Absent: Jeffries, Bailey Sandra Kowalk presented a timeline to the Board. This timeline indicates many of the activities taking place at our developments. Discussion was held on maybe obtaining a larger van to use to transport our children to activities. There being no further business, Commissioner Reed moved to adjourn the meeting. The meeting adjourned at 5:40 P.M. Delma Lopez, Board P ident Chris Stuchell, Executive Director and Secretary Date LANSING HOUSING COMMISSION SPECIAL MEETING August 19, 1998 PRESENT: President Lopez Vice-president Reed Commissioner Bailey Commissioner Jeffries Commissioner Curran STAFF: Executive Director Stuchell Secretary Davenport Sarah Segerlind, HR The meeting was called to order at 12:05 p..m. All Commissioners present. Commissioner Jeffries, Chair of the Personnel Committee, noted that there were two issues. One involves a suspension and one a termination. It was recommended to the Board to deny the Grievance regarding the suspension, first because it was untimely. There is a time frame allotted by the Collective Bargaining Agreement for filing grievances that must be followed, and secondly if not denied for being untimely it lacked sustenance. Commissioner Bailey moved to deny the grievance, it being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Unanimous The second grievance involves an employee who was terminated for an issue of physical violence. The Personnel Committee recommends that the termination be upheld, as the Lansing Housing Commission can afford nothing but zero tolerance in this area. Commissioner Jeffries moved to uphold the termination, it being seconded by Con.irnissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Unanimous Commissioner Reed moved to adjourn the meeting at 12:20 p.m. Delma Lopez, Board President Chris Stuchell, Executive Director and Secretary c� Date MINUTES OF THE September 09, 1998, COMMISSION MEETING LANSING HOUSING COMMISSION - n_ E3 - , PRESENT: President Lopez Vice-president Reed Commissioner Curran Commissioner Jeffries Commissioner Shepard Dorothy Payne STAFF: Executive Director Stuchell Rick Koffarnus Steve Doerr Rhonda Drumhiller Lyle Marquart President Lopez called the meeting to order at 5:17 p.m. Director Stuchell called the roll. All Commissioners present. Dona Davenport Sarah Segerlind Ethel Williams Gary Martiny iii;,,, ! �� The minutes of the Regular Commission meeting of August, 1998, were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Reed. Moved: Commissioner Curran Seconded: Commissioner Reed Ayes: Unanimous The minutes of the Special Meeting of August 19, 1998, were presented for approval. July Liabilities Report was presented to the Board for Approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Reed. Moved: Commissioner Curran Seconded: Commissioner Reed Ayes: Unanimous Commissioner Curran moved to approve the Liabilities report, the motion being seconded by Commissioner Reed. Moved: Commissioner Curran Seconded: Commissioner Reed Ayes: Unanimous Items of information — The Board was informed of Carl Pulley's death. Carl was caretaker at Oliver Tower for several years. COMP Grant work -activity is minimal, we signed the contract for garage expansion at LaRoy Froh. Board of Water and Light working on a plan to revamp the entire lighting system at LaRoy Froh. The Director presented Lansing Housing Commission's Monthly Report — included was Operating Budget Report, Petty Cash Reports, Management Reports, and Maintenance Reports. At 5:54 p.m., Commissioner Jeffries moved to enter into Executive Session to discuss the Collective Bargaining Agreement. The regular- session reconvened at 6:15 p.rn. Commissioner Jeffries moved to approve the Collective Bargaining Agreement, it being seconded by Commissioner Curran. Moved: Commissioner Jeffries Seconded: Commissioner Curran Ayes: Unanimous Gary Martiny thanked the Board for all their efforts and work in making the contract negiotiations go so smoothly. President Delma Lopez passed the chair- to Vice-president Reed. She expressed to everyone present some of her feelings regarding her experiences with the Lansing Housing Commission. There being no further business, President Reed moved to adjourn the meeting. The meeting adjourned at 6:20 P.M. APPROVED: 10-14-98 nf i L.. i AGENDA L LANSING HOUSING COMMISSION� LEP+F► September 10, 1998 1. Call to Order. 2. Roll Call. 3. Approval of Minutes of August 13, 1998 regular meeting. 4. Approval of Minutes of Special Meeting August 19, 1998. 5. Approval of Liabilities, August 1998. 6. Resolution #836 -Helen Bailey 7. Items of Information a. COMP Update 8. Director's Monthly Report a. Commissioner Training Friday, September 25 — 10:00a.m. to 1:30 p.m. Mt. Pleasant Holiday Inn 9. Report of President a. Policy Committees 1. Collective Bargaining Agreement 10. Public Comment 11. Other Business 12. Adjournment MINUTES OF THE October 14,1998, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Reed Commissioner Jeffries Commissioner Curran Commissioner Shepard Commissioner Luera Dorothy Payne STAFF: Executive Director Stuchell Dona Davenport Rick Koffarnus Sarah Segerlind Steve Doerr Ethel Williams Lyle Marquart Jeanette Must GUESTS: David Wiener Michael Simons President Reed called the meeting to order at 5.16 p.m. Director Stuchell called the roll. All Commissioners present. At this time our new Commissioner, Dalia Luera was introduced. The minutes of the Regular Commission meeting of September 1998 were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Unanimous The Executive Session minutes of the of September 1998 meeting were presented for approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Unanimous September Liabilities Report was presented to the Board for Approval. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Unanimous Resolution #836 — Write off of uncollected rents, February 1, 1998, through May 30, 1998. Commissioner Curran moved to approve the minutes, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Curran Seconded: Commissioner Jeffries Ayes: Unanimous Items of information — The Board was given a communication from Mayor Hollister confirming Dalia Luera's appointment to the Board. They also received a copy of a communication from HUD congratulating Lansing Housing Commission for the absence of any findings in our annual audit. They were also informed that the November Board Meeting falls on a holiday and the Commission will be closed. It was suggested that we hold a short meeting before Delma Lopez's Retirement Dinner on the 20". The date was not set. Discussion was held in regards to the tragedy at S. Washington Park. Director Stuchell informed the Board that we are looking to install a state of the art security camera system at S. Washington. He explained the details and asked for authorization to proceed with the purchase. Commissioner Curran moved the authorization of installation of security system at S. Washington Park, it being seconded by Commissioner Shepard. Moved: Commissioner Curran Seconded: Commissioner Shepard Ayes: Unanimous The Director presented Lansing Housing Commission's Monthly Report — included was Operating Budget Report, Petty Cash Reports, Management Reports, and Maintenance Reports. Discussion was held on nuisance fees. At this time, he informed the Board that Delma's Dinner Party would be held November 20, 1998, they would be receiving an invitation. Election of officers to the Board of Commissioners was initiated. Commissioner Curran nominated James Reed as President, Commissioner Jeffries seconded the nomination. Nominations were closed. Ayes: Unanimous Nominations for Vice-president were opened. Commissioner Shepard nominated Commissioner Jeffries for Vice-president, it being seconded by Commissioner Curran. Nominations were closed. Ayes: Unanimous David Weiner from the Mayor's office was present. He first thanked the new Board Members for accepting their positions. He then discussed a meeting he and new Commissioner Dalia Luera had with the Resident Council at Mt. Vernon. There being no further business, President Reed moved to adjourn the meeting. The meeting adjourned at 6:20 P.M. APPROVED: 11-20-98 AGENDA ''J`� P LANSING HOUSING COMMISSION October 14, 1998 1. Call to Order. 2. Roll Call. 3. Approval of Minutes of September 09, 1998 regular meeting. 4. Approval of Liabilities, September 1998. 5. Resolution #836 — Write off of uncollected rents. 6. Items of Information a. Communication from Mayor Hollister b. Communication from HUD C. Audit Report d. COMP Update 7. Director's Monthly Report 8. Report of President 9. Public Comment 10. Other Business 11. Adjournment