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HomeMy WebLinkAbout1996 Lansing Housing Commission MinutesMINUTES OF THE JANUARY 10, 1996, COMMISSION MEETING : LANSING HOUSING COMMISSION PRESENT: President Lopez Vice-president Jones Commissioner Bailey Commissioner Reed Dorothy Payne ABSENT: Commissioner Jeffries STAFF: Executive Director Stuchell Secretary Davenport HDS, Carmen Gomez Sandra Kowalk, RIC Guests: Richard Cook, Louella Lamb President Lopez called the meeting to order at 5:15 P.M. HDS, Jeanette Muse HDS, Ethel Williams Director Stuchell called the roll. All Commissioners present with the exception of Commissioner Jeffries who had informed the Commission he would not be attending. The minutes of the Regular Commission meeting of December 12, 1995, were presented for approval. Commissioner Bailey moved to approve the minutes, the motion being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Lopez, Jones, Bailey, Reed Absent: Jeffries The December Liabilities Report was presented to the Board for review and approval. Commissioner Jones moved to approve the liabilities, the motion being seconded by Commissioner Reed. Moved: Commissioner Jones Seconded: Commissioner Reed Ayes: Lopez, Bailey, Jones, Reed Absent: Jeffries Sandra Kowalk, Resident Initiatives Coordinator presented a very informative report to the Board informing them of the status of the Computer Learning Centers. She touched on Where we have been... Where we are now... Where we are going... We are now part of the Information Superhighway, and a member of the National Youth Center Network (NYCN). We are one of ten organizations chosen by NYCN to visit and highlight. COMP Grant Update -The 58-05 (Scattered Sites under the LaRoy Froh Development) work on occupied units begins January 22, 1996. We are in the process of doing the Request for Proposals for the 58-11's (Scattered sites under Hildebrandt Park) this Spring. -2 - The Director presented the Housing Commission's monthly report to the Board. Questions were answered regarding vacancies and court filings. Along with this report was a report on the Commission's investments. There being no further business, Commissioner Bailey moved to adjourn the meeting. The meeting adjourned at 5:55 P.M. MOVED AND APPROVED: FEBRUARY 14, 1996 LHC The Lansing Housing Commission 310 Seymour, Lansing, MI 48933 (517) 487-6550 AGENDA LANSING HOUSING COMMISSION JANUARY 10, 1996 1. Call to Order 2. Roll Call 3. Approval of Minutes of December 12, 1995, Regular Commission Meeting. 4. Approval of Liabilities Report - December 1995 5. Presentation from Resident Initiatives Coordinator, Sandra Kowalk 6. Items of Information a. COMP Update 7. Director's Monthly Report a. Audit S. Report of President a. Policy Committees 9. Public Comment 10. Other Business 11. Adjournment 112t An Equal Opportunity Employer MINUTES OF THE FEBRUARY 14, 1996, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: Vice-president Jones Commissioner Jeffries Commissioner Bailey Commissioner Reed Dorothy Payne ABSENT: Commissioner Lopez STAFF: Executive Director Stuchell HDS, Jeanette Muse Secretary Davenport HDS, Carmen Gomez HDS, Jim Van Arkel HDS, Ethel Williams GUESTS: Representative Dick Chrysler, Cam McDonnell, Richard Cook, Maria Manzanet, Leona Robke, Sam Obrecht, Nancy Lore, Ina Howell, Beverly Kinney, Marjorie Objibway, Michael Simon. Vice-president Jones called the meeting to order at 5:16 p.m. Director Stuchell called the roll. Commissioners Lopez and Jeffries were absent at roll call. Commissioner Lopez was excused because of illness. Commissioner Jeffries arrived at 5:30 p.m. The minutes of the Regular Commission meeting of January 10, 1996, were presented for approval. Commissioner Bailey moved to approve the minutes, the motion being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Jones, Reed, Bailey Absent: Lopez, Jeffries The January Liabilities Report was presented to the Board for review and approval. Dicussion was held on Beckner Floors, travel reimbursement, MaCauleys, Continential Cable, property appraisal, Dunnings & Frawley, the rain fee/tax. Commissioner Bailey moved to approve the liabilities, the motion being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Jones, Jeffries, Bailey, Reed Absent: Lopez -2 - Resolution #790 - Property Acquisition was presented to the Board for approval. Commissioner Bailey moved to approve Resolution #790, with Commissioner Reed seconding the motion. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Jones, Jeffries, Bailey, Reed Absent: Lopez Dorothy Payne gave a verbal report to the Board regarding her progress with voter registration and absentee ballot work. Dorothy is working with the neighborhood associations, churches, rental management offices, Lansing School District, and local unions to improve voter participation in our area. Representative Dick Chrysler talked briefly to the Board regarding the budget impact on Public Housing and related issues. Director Stuchell presented the TV Guide from Housing Telecommunications Network. This guide encompasses the next few months. COMP Grant Update -The 58-05 (Scattered Sites under the LaRoy Froll Development) work is proceeding very well. We have a proposal out now for furnace's in our 58-11's (scattered sites under Hildebrant.) We are going to re -surface parking lot at Oliver Tower, in May. Arrangements have been made for parking with the city. At this time, the Board suggested looking into special drains, this in regards to the rain tax/fee. Director Stuchell presented a report on Audit FY Ending June 30, 1995, for the Board's review. The Board was notified that the meeting date for March would have to be moved, and asked what date they would prefer. The decision would be made after conducting a phone poll. Marjorie Objibway, Richard Cook, Maria Manzanet, Ina Howell, addressed the Board during Public Comment regarding issues concerning thein with their tenancy at the Lansing Housing Commission. There being no further business, Commissioner Bailey moved to adjourn the meeting. The meeting adjourned at 6:48 P.M. MOVED AND APPROVED: MARCH 20, 1996 AGENDA LANSING HOUSING COMMISSION FEBRUARY 14, 1996 1. Call to Order 2. Roll Call 3. Approval of Minutes of January 10, 1996, Regular Commission Meeting. 4. Approval of Liabilities Report - January 1996 S. Resolution #790 - Acquistion of property 6. Items of Information a. COMP Update 7. Director's Monthly Report a. Audit S. Report of President a. Policy Committees 9. Public Comment 10. Other Business 11. Adjournment PRESENT: ABSENT: STAFF: GUESTS: MINUTES OF THE MARCH 20, 1996, COMMISSION MEETING...: - LANSING HOUSING COMMISSION President Lopez Vice-president Jones Commissioner Jeffries Commissioner Bailey Dorothy Payne Commissioner Reed Executive Director Stuchell Secretary Davenport HDS, Ethel Williams U1',3;�, , Cl'j-Y C' E r( HDS, Jeanette Muse Steve Doerr, Maint. Supt. Mary Coleman, Lorraine Flagg, Annie Grayson, Betty Riggins, Nikki Holman, Darlene Blackman, Harriette Conner, Carrie Smith, Juviona Reed. President Lopez called the meeting to order at 5:30 p.m. Director Stuchell called the roll. Commissioner Reed was absent at roll call. The minutes of the Regular Commission meeting of February 14, 1996, were presented for approval. Commissioner Bailey moved to approve the minutes, the motion being seconded by Commissioner Jones. Moved: Commissioner Bailey Seconded: Commissioner Jones Ayes: Jones, Lopez, Jeffries, Bailey Absent: Reed The February Liabilities Report was presented to the Board for review and approval. Discussio:, was held on City of Lansing Rain FEF/TAX, Carpenter's Built America, LS'T Productions, Innovations Grant Money, Odor Killer, Court Charges. Commissioner Bailey moved to approve the liabilities, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Bailey Seconded: Commissioner Jones Ayes: Jones, Lopez, Jeffries, Bailey Absent: Reed The Board was asked to appoint an Officer Delegate and an Alternate to vote on the upcoming MERS issue, as to whether to privatize the Retirement System. The Board moved to appoint Dona Davenport as the Officer Delegate and Jeanette Muse as the Alternate. -2 - Commissioner Bailey Moved: Commissioner Jones Seconded: Commissioner Jeffries Ayes: Jones, Jeffries, Lopez Absent: Reed Commissioner Bailey refrained from voting. COMP Grant Work - The renovation on the 58-05's (Scattered Sites under the LaRoy Froh District) is half way done. The process has begun for new furnaces and water heaters at Mt. Vernon, including the Community Room. At this time, Director Stuchell complimented the Maintenance Department, the Occupancy Specialist and the Managers for the 28 placements/rentals in the last month. All worked together and did a wonderful job. The Board along with Director Stuchell, and Joyce Whitford, Financial Manager reviewed the existing budget with Director Stuchell explaining the current content and procedure for developing our budget. The new budget for fiscal year 96/97 will be presented to the Board in April. The budget revision for fiscal year 95/96 will be presented to the Board in May. The Board was asked to authorize travel for the Director to the MI-NAHRO Annual Spring Conference and authorization for other Housing Staff and the Director to go to the NCRC Annual Conference in South Bend, IN. Commissioner Bailey moved to authorize the travel, it being seconded by Commissioner Jones. Moved: Commissioner Bailey Seconded: Commissioner Jones Ayes: Lopez, Jones, Bailey, Jeffries Absent: Reed Personnel Committee - Commissioner Jeffries made a motion to increase the Director's salary commeasurate with the same increase of all commission employees, it being seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Lopez, Jones, Bailey, Jeffries Absent: Reed Dorothy Payne presented an informational report to the Board regarding her progress with voter registration and absentee ballot work. Dorothy is working with the neighborhood associations, churches, rental management offices, Lansing School District, and local unions to improve voter participation in our area. The Board and guests discussed our Community Policing Program. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:43 P.M. Mf EM AND APPROVE: APRIL10, 19 AGENDA LANSING HOUSING COMMISSION MARCH 20, 1996 1. Call to Order 2. Roll Call 3. Approval of Minutes of February 14, 1996, Regular Commission Meeting. 4. Approval of Liabilities Report - February 1996 5. Officer Delegate for Municipal Employees' Retirement System 6. Items of Information a. COMP Update 7. Director's Monthly Report a. Budget FY 96/97 b. Conferences S. Report of President a. Policy Committees 9. Public Comment 10. Other Business 11. Adjournment MINUTES OF THE APRIL 10, 1996, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Lopez Vice-president Jones Commissioner Jeffries Dorothy Payne ABSENT: Commissioner Reed Commissioner Bailey STAFF: Executive Director Stuchell Secretary Davenport HDS, Ethel Williams Pearl Fenby, Clerk Sandra Kowalk, RIC GUESTS: Peggy Shier, Steve Brewer President Lopez called the meeting to order at 5:17 p.m. 2 J tc!"!,!I7 CI I Y CLEN HDS, Jeanette Muse Steve Doerr, Ma -int. Supt. HDS, Carmen Gomez Gary Martiny, Maintenance Director Stuchell called the roll. Commissioner's Reed and Bailey were absent at roll call. The minutes of the Regular Commission meeting of March 20, 1996, were presented for approval. Commissioner Jones moved to approve the minutes, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Jones Seconded: Commissioner Jeffries Ayes: Jones, Lopez, Jeffries Absent: Reed, Bailey The February Liabilities Report was presented 'o the Board for review and approval. Discussion was held on Boarshead Theater. Commissioner Jones moved to approve the liabilities, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Jones Seconded: Commissioner Jeffries Ayes: Jones, Lopez, Jeffries Absent: Reed, Bailey COMP Grant Work - The satellite has been installed. Mt. Vernon furnace replacement is underway. Heating and air conditioning in community area. 58-11 roof replacement, getting ready to open bids. We are two-thirds of the way through the 58-05's. Policy Committee Report -Commissioner Jeffries informed the Board that the Personnel Committee met to hear a grievance and next month they would make a recommendation. -Z - Director Stuchell brought to the attention of all present that Pedro Cotto was doing some redecorating in the library and hallways. He was using paint to make the walls look like expensive wallpaper and doing an excellent job. Steve Brewer addressed the Commission with concerns regarding his tenancy._ Commissioner Jeffries made note that we should look into getting Lugnut tickets. That Lansing has sets of tickets for community groups. We could utilize them for the kids or older residents. The Board discussed policy regarding evictions for drug related incidents. The Director informed the Board that these options have been available since the late 1980's. We have always utilized the procedures in place. The announcement was mainly for Housing Authorities who don't have the procedures in place. Commissioner Jeffries moved to go into Executive Session at 5:35 p.m. Regular Session reconvened at 5:55 p.m. Commissioner Jeffries moved to approve a claim from Accident Fund, it being seconded by Commissioner Jones. Moved: Commissioner Jeffries Seconded: Commissioner Jones Ayes: Lopez, Jeffries, Jones Absent: Reed, Bailey There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:00 P.M. MOVED AND APPROVED MAY 7, 1996 AGENDA LANSING HOUSING COMMISSION APRIL 10, 1996 1. Call to Order 2. Roll Call ��'t: L I �i: i ii.�• fit.{ LANSIf C' C1T`r' uLIER !l 3. Approval of Minutes of March 20, 1996, Regular Commission Meeting. 4. Approval of Liabilities Report - March 1996 5. Items of Information a. COMP Update 6. Director's Monthly Report 7. Report of President a. Policy Committees 8. Public Comment 9. Other Business 10. Executive Session - Pending Litigation 11. Adjournment MINUTES OF THE MAY 07, 1996, COMMISSION MEETING,--,, LANSING HOUSING COMMISSION PRESENT: President Lopez Commissioner Jeffries Commissioner Bailey Dorothy Payne ABSENT: Commissioner Reed Commissioner Jones STAFF: Executive Director Stuchell Secretary Davenport HDS, Ethel Williams HDS, Lyle Marquart President Lopez called the meeting to order at 5:15 p.m. JU ; 1 u r iv 4 HDS, Jeanette Muse Steve Doerr, Maint. Supt. HDS, Carmen Gomez Director Stuchell called the roll. Commissioners Reed and Jones were absent at roll call. The minutes of the Regular Commission meeting of April 10, 1996, were presented for approval. Commissioner Bailey moved to approve the minutes, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Bailey, Lopez, Jeffries Absent: Reed, Jones The Executive Session Minutes of the April 10, 1996, Board Meeting were presented for approval. Commissioner Jeffries moved to approve the minutes, it being seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Bailey, Lopez, Jeffries Absent: Reed, Jones The Personnel Committee, at this time, made a recommendation to the Board to uphold the termination of probationary employee, Diaundra Hall. Commissioner Bailey moved to approve this recommendation, it being seconded by Commissioner Jeffries. Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Bailey, Lopez, Jeffries Absent: Reed, Jones -2 - The April Liabilities Report was presented to the Board for review and approval. Discussion was held on COMP Grant money. Drug Elimination money, 2 Vans purchased at Shaheen Chevrolet. Glass and screens, glass being replaced at S. Washington Park, for fire extinguisher boxes. Commissioner Jeffries moved to approve the liabilities report, the motion being seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Bailey, Lopez, Jeffries Absent: Reed, Jones Resolution #792 - Write off of Credit Rents and Un -refunded Security Deposits. Resolution #792 was moved by Commissioner Bailey and seconded by Commissioner Jeffries. Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Bailey, Lopez, Jeffries Absent: Reed, Jones Resolution #793 -Write off of Uncollected rents. Commissioner Bailey moved to approve Resolution #793 and seconded by Commissioner Jeffries. Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Bailey, Lopez, Jeffries Absent: Reed, Jones Resolution #794 - Homebuyer Budget Revision. Commissioner Bailey moved to approve the budget revision, it being seconded by Commissioner Jeffries. Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Bailey, Lopez, Jeffries Absent: Reed, Jones Resolution #795 - Low Rent Budget Revision. Commissioner Jeffries moved to approve the budget revision, it being seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Bailey, Lopez, Jeffries Absent: Reed, Jones Resolution #796 - Homebuyer Budget FY 96/97. Commissioner Jeffries moved to approve the budget revision, it being seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Bailey, Lopez, Jeffries Absent: Reed, Jones -3 - Resolution #797 - Low Rent Budget FY 96/97. Commissioner Jeffries moved to approve the budget revision, it being seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Bailey, Lopez, Jeffries Absent: Reed, Jones Commissioner Jeffries expressed concern that we are passing a budget that appears to be in deficit. Directed Chris Stuchell to come back in a month or 2, and present options to deal with the low -rent budget. The managers should be asked to come up with ideas, Steve come up with a plan to phase in - From the revenue side and the cut side to balance this. Director Stuchell introduced Lyle Marquart as the new Housing District Supervisor at LaRoy Froh District. All wished him well in his new position. Director Stuchell also informed the Board that we will be acquiring tickets for some of our children and our seniors to attend Lugnut Games. He expressed that this is due in part to effort of City Council and the Mayor's office and thanked them for their help in acquiring this opportunity for our residents. COMP Grant Work - The 58-05 (Scattered Sites under LaRoy Froh) landscaping is in process. Oliver Tower parking lot resurfacing is scheduled to start May 13, 1996. Oliver Tower parking lot will be closed, but we have made arrangements through the City to park in the lot north of the building. Community Policing Update - There was a meeting 3 weeks ago. Chief Boles and staff were informed of the problems of visibility. They assured us that this should be solved during May. They will be out there when we need them. Director Stuchell presented his monthly management report to the Board. At this time, he thanked Jeanette Muse, Ethel Williams, and Carmen Gomez for all their help at LaRoy Froh. Personnel Committee - Informed the Board that interviews had been conducted for the position of Human Resource Assistant. The job had been posted and resumes taken. From approximately 150 applicants, it was whittled down to 4. Actual interviews were conducted by the Personnel Committee and as a result of that, Director Stuchell is recommending Sarah Segerlund. The Personnel Committee is recommending that the Board approve the hiring of Sarah Segerlund. This recommendation as moved by Commissioner Jeffries and seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Lopez, Jeffries, Bailey Absent: Jones, Reed Ms. Segerlund will start her position in 2 weeks. -4 - There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:14 P.M. MOVED AND APPROVED: JUNE 12, 1996 MINUTES OF THE JUNE 12, 1996, COMMISSION MEETING f' f LANSING HOUSING COMMISSION PRESENT: President Lopez Vice-president Jones Commissioner Reed Commissioner Jeffries Commissioner Bailey Dorothy Payne STAFF: Executive Director Stuchell Secretary Davenport Sarah Segerlind, HR HDS, Ethel Williams HDS, Lyle Marquart GUESTS: Sam Obrecht, Tondra Farmer President Lopez called the meeting to order at 5:18 p.m. Director Stuchell called the roll. All Commissioners present. E L 1 HDS, Jeanette Muse Steve Doerr, Maint. Supt. The minutes of the Regular Commission meeting of May 07, 1996, were presented for approval. Commissioner Jeffries moved to approve the minutes after clarification, the motion being seconded by Commissioner Bailey. Moved: Commissioner Bailey Seconded: Commissioner Jones Ayes: Bailey, Lopez, Jeffries, Reed, Jones The May Liabilities Report was presented to the Board for review and approval. Discussion was held on White, Beekman, City of Lansing Inspection Fees. Commissioner Bailey moved to approve the liabilities report, the motion being seconded by Commissioner Jeffries. Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Bailey, Lopez, Jeffries, Reed, Jones Director Stuchell introduced Sarah Segerlind to the Board Members not yet acquainted with her. He also re -introduced Lyle Marquart as the new Housing District Supervisor at LaRoy Froh District. All wished them well in their new positions. COMP Grant Work - Oliver Tower parking lot resurfacing is completed. Director Stuchell explained the changes that were made to the parking lot. 58 -11's -ready to start interiors on these units. Only furnace work at Mt. Vernon community room yet to go out there. Looking to replace aluminum siding at LaRoy Froh. At this time, Director Stuchell directed the Board's attention to a document comparing the House and Senate Bills regarding public housing. 6A Director Stuchell presented his monthly management report to the Board. Discussion was held on the problem of outside people using Commission dumpsters. President Lopez informed the Board, that while at the South Bend, IN conference, she received the Commissioner of the Year Award. Everyone congratulated her. Tondra Farmer addressed the Board with concerns she has regarding her tenancy with the Lansing Housing Commission. Commissioner Jones suggested when we return in a month, bring all paperwork and time frames for the Board to look at. Commissioner Jeffries inquired as to whether the Housing Commission has received a notice regarding downtown entertainment tax? To our knowledge, we have not. Commissioner Jones suggested that in the future, Board members be polled regarding a change of meeting date. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:05 P.M. Approved July 10, 1996 AGENDA LANSING HOUSING COMMISSION JUNE 12, 1996 1. Call to Order 2. Roll Call 3. Approval of Minutes of May 07, 1996, Regular Commission Meeting. 4. Approval of May Liabilities report. 5. Items of Information a. COMP Update 6. Director's Monthly Report 7. Report of President a. Policy Committees 8. Public Comment 9. Other Business 10. Adjournment MINUTES OF THE JULY 10, 1996, COMMISSION MEETING: LANSING HOUSING COMMISSION ' PRESENT: President Lopez Vice-president Jones Commissioner Reed Commissioner Jeffries Commissioner Bailey Dorothy Payne STAFF: Executive Director Stuchell Secretary Davenport Sarah Segerlind, HR HDS, Ethel Williams GUESTS: Michael Simon, Tondra Farmer President Lopez called the meeting to order at 5:17 p.m. Director Stuchell called the roll. All Commissioners present. HDS, Jeanette Muse The minutes of the Regular Commission meeting of June 12, 1996, were presented for approval. Commissioner Jones moved to approve the minutes, the motion being seconded by Commissioner Reed. Moved: Commissioner Jones Seconded: Commissioner Reed Ayes: Unanimous The Director informed the Board that the Accounts Payable/Computer Analyst position has been filled by Sandra Vestrand. The June Liabilities Report was presented to the Board for review and approval. Discussion was held on sidewalk inspection and replacement, Styline Furniture Rental. This .furniture is rented and rut in our COMP Grant relocation houses, where our residents live for the week while their unit is being completely renovated. Commissioner Bailey moved to approve the liabilities report, the motion being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Unanimous Resolution #798 -Resolution authorizing Sara Segerlind to sign Petty Cash checks was presented to the Board for approval. Commissioner Jones moved to approve the resolution, it being seconded by Commissioner Bailey. Moved: Commissioner Jones Seconded: Commissioner Bailey Ayes: Unanimous The Director informed the Board that Mayor Hollister will be touring Housing Commission property on July 17, and the Board is invited to go on this tour. We will notify them when the time frame is set. COMP Grant Work - The 58-05's are still in the process of being renovated. Opened bids for roofs on 58-11's on 7-9-96. Request for bid for exterior work is being done now. Notice for the Board of Commissioners regarding the Commission picnic was discussed as well as the notice regarding our Multi -Cultural Festival. Director Stuchell presented his monthly management report to the Board. Policy Committee -Personnel Committee Chair, Brian Jeffries informed the Board that Union negotiations began July 9, and that the Union presented several proposals from p4y raises to term of contract, leave time, changes in jury duty benefit issues. Will meet again in August, at which time we will have reviewed proposals and put together counter proposals for them. Tondra Farmer addressed the Board with concerns she has regarding her tenancy with the Lansing Housing Commission. Rent changes were reviewed and explained to Ms. Farmer. All Commissioners made every effort to make sure that Ms. Farmer understood why these changes were made and what it will take to resolve this issue. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:27 P.M. Moved and Approved: 08-1496 AGENDA LANSING HOUSING COMMISSION JULY 10, 1996 1. Call to Order 2. Roll Call 3. Approval of Minutes of June 12, 1996, Regular Commission Meeting. 4. Approval of June Liabilities report. 5. Resolution #798 -Authorization of signatures for Petty Cash Account. 6. Items of information a. COMP Update 7. Director's Monthly Report 8. Report of President a. Policy Committees 9. Public Comment 10. Other Business 11. Adjournment MINUTES OF THE AUGUST 14, 1996, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Lopez t� r7r Vice-president Jones Commissioner Reed Commissioner Jeffries Commissioner Bailey Dorothy Payne STAFF: Executive Director Stuchell Secretary Davenport Sarah Segerlind, HR HDS, Jeanette Muse RDS, Lyle Marquart GUESTS: Richard Cook, Rosie Taylor President Lopez called the meeting to order at 5:17 p.m. Director Stuchell called the roll. All Commissioners prese.Nnt. The minutes of the Regular Commission meeting of July 10, 1996, were presented for approval. Commissioner Bailey moved to approve the minutes. Commissioner Jones asked that the minutes be changed to state that all Commissioners made every effort to insure that Ms. Farmer understood her rent changes and then seconded the motion. Moved: Commissioner Bailey Seconded: Commissioner Jones Ayes: Unanimous July Liabilities Report was presented to the Board for Approval. Discussion was held on payment to Department of Labor for MI -Michigan Roofing. Commissioner Bailey moved to approve the liabilities report, the motion being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Unanimous COMP Grant Work - The 58-11's roofs have been started. Those roofs are 20 years old. We took bids for interior work. Next month we will be accepting bids for exterior work. The tour with Mayor Hollister went well, he was very impressed. Director Stuchell presented his monthly management report to the Board. Discussion was held on the NAHRO National Conference. Commissioner Bailey moved that all Commissioners that wished to go be allowed to go with the addition of Sarah Segerlind. Commissioner Jeffries seconded the motion. Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Unanimous Policy Committee -Personnel Committee Chair, Brian Jeffries informed the Board that Contract negotiations continued with second meeting. We presented our issues - not taken a position on economics - neat meeting perhaps, we also made an initial response to their issues and some limitations on presenting new issues - 5 session limit. Director Stuchell informed the Board that Tenmer Meadows has been sold. The new owners will not be accepting subsidy. HUD is giving us a special allocation to accommodate these people. Rosie Taylor addressed the Board with questions regarding a transfer. Commissioner Jones asked that the Director explain the transfer process and also inquired as to the status of Community Policing at Reo Road. Commissioner Jeffries spoke to a Budget Stabilization Fund There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:05 P.M. MOVED AND APPROVED: SEPTEMBER 11, 1996 t AGENDA LANSING HOUSING COMMISSION August 14, 1996 1. Call to Order 2. Roll Call 3. Approval of Minutes of July 10 1996, Regular Commission Meeting. 4. Approval of July Liabilities report. 5. Items of information a. COMP Update 6. Director's Monthly Report 7. Report of President a. Policy Committees 8. Public Comment 9. Other Business 10. Adjournment MINUTES OF THE SEPTEMBER 11, 1996, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Lopez Vice-president Jones Commissioner Reed Commissioner Jeffries r Commissioner Bailey Dorothy Payne ` L� 1 STAFF: Executive Director Stuchell - Secretary Davenport Sarah Segerlind, HR HMS, Jeanette Muse' - HDS, Lyle Marquart HDS, Carmen Gomez HDS, Ethel Williams GUESTS: Alberta Jackway, Maria Manzanet President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll. All Commissioners present. At this time, Director Stuchell presented a Proclamation to Alberta Jackway, who will be 100 years old on September 28, 1996. Cake and coffee was served to all present. The minutes of the Regular Commission meeting of September 11, 1996, were presented for approval. Commissioner Bailey moved to approve the minutes. Commissioner Jones seconded the motion. Moved: Commissioner Bailey Seconded: Commissioner Jones Ayes: Unanimous August Liabilities Report was presented to the Board for Approval. Commissioner Bailey moved to approve the liabilities report, the motion being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Unanimous Resolution #799 - Annual Comprehensive Grant Submission was presented to the Board for approval. After discussion, Commissioner Bailey moved to approve the COMP Grant Submission, it being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Unanimous -2 - Resolution #800 - Public Housing Management Assessment Program was presented to the Board for approval. After discussion, Commissioner Jeffries moved to approve the PHMAP Submission, it being seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Unanimous COMP Grant Work - Working on Oliver Tower parking lot. Starting 58-11's tuckpointing and stoop repair. Finishing 58-05's. The Director presented his monthly management report to the Board at which time he presented a letter from LaRoy Froh's Community Policeman regarding the status of this development. The Director updated the Board regarding the NAHRO National Conference. There being no further business, Commissioner Reed moved to adjourn the meeting. The meeting adjourned at 5:45 P.M. APPROVED: OCTOBER 16, 1996 AGENDA-; LANSING HOUSING COMMISSION �.. September 11, 1996 1. Call to order. 2. Roll Call 3. Approval of Minutes of August 14, 1996 regular meeting. 4. Approval of Liabilities, August 1996. 5. Resolution #799 - COMP Grant Submission 6. Resolution #800 - PHMAP 7. Items of Information a. COMP Update b. Change of date for October meeting. 8. Director's Monthly Report 9. Report of President a. Policy Committees 10. Public Comment 11. Other Business 12. Adjournment MINUTES OF THE OCTOBER 16,1996, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Lopez Commissioner Reed Commissioner Jeffries Commissioner Bailey Dorothy Payne STAFF: Executive Director Stuchell Secretary Davenport Sarah Segerlind, HR HDS, Jeanette Muse HDS, Lyle Marquart HDS, Carmen Gomez Steve Doerr, Maint. Supt. GUESTS: Calvin Markham, Phyllis Rogers, Markham President Lopez called the meeting to order at 5:30 p.m. Director Stuchell called the roll. Commissioner Jones was excused. The minutes of the Regular Commission meeting of October 16, 1996, were presented for approval. Commissioner Jeffries moved to approve the minutes. Commissioner Bailey seconded the motion. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Reed, Bailey, Lopez, Jeffries Absent: Commissioner Jones September Liabilities Report was presented to the Board for Approval. Commissioner Jeffries moved to approve the liabilities report, the motion being seconded by Commissioner Reed. Moved: Commissioner Jeffries Seconded: Commissioner Reed Ayes: Lopez, Reed, Bailey, Jeffries Absent: Commissioner Jones Director Stuchell presented a DRAFT Budget Stabilization Fund Resolution to the Board for review. Commissioner Jeffries made a motion to table until next meeting. Motion was seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Reed, Bailey, Lopez, Jeffries Absent: Commissioner Jones The Director presented his monthly management report to the Board. Commissioner Jeffries inquired as to the percentage of court cases we win. Calvin Markham addressed the Board with concerns regarding housing eligibility. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 5:45 P.M. MOVED AND APPROVED: 11-13-96 AGENDA LANSING HOUSING COMMISSION October 16, 1996 1. Call to order. 2. Roll Call 3. Approval of Minutes of September 11, 1996 regular meeting. 4. Approval of Liabilities, September 1996. 5. Items of Information a. Budget Stabilization b. COMP Update 6. Director's Monthly Report 7. Report of President a. Policy Committees 8. Public Comment 9. Other Business 10. Adjournment it MINUTES OF THE DECEMBER W, 1996, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President - Delma Lopez Vice-president Cynthia Jones Commissioner Bailey Commissioner Reed Dorothy Payne STAFF: Executive Director Stuchell Secretary Davenport_ Sarah Segerlind, HR HDS, Lyle Marquart Steve Doerr, Maintenance Supt. GUESTS: T.J. Segerlind President Lopez called the meeting to order at 6:40 p.m. Director Stuchell called the roll. Commissioner Jeffries had notified the Commission he would not be attending. The minutes of the Regular Commission meeting of November 13, 1996, were presented for approval. Commissioner Bailey moved to approve the minutes. Commissioner Jones seconded the motion. Moved: Commissioner Bailey Seconded: Commissioner Jones Ayes: Lopez, Jones, Reed, Bailey Absent: Jeffries November Liabilities Report was presented to the Board for Approval. Discussion was held on Lucent Technologies, A. T. & T's new maintenance division. Commissioner Jones moved to approve the liabilities report, the motion being seconded by Commissioner Reed. Moved: Commissioner Jones Seconded: Commissioner Reed Ayes: Reed, Lopez, Bailey, Jones Absent: Jeffries Items of Information - Director Stuchell informed the Board the Lansing Fire Department would be conducting Smoke Alarm Inspections in all the townhouse units and at the same time holding a Poster Contest. The Director presented his monthly management report to the Board. There being no further business, Commissioner Reed moved to adjourn the meeting. The meeting adjourned at 6:47 P.M. MOVED AND APPROVED: January 8, 1997 AGENDA LANSING HOUSING COMMISSION -' December,W, 1996 1. Call to order. 2. Roll Call 3. Approval of Minutes of November 13, 1996 regular meeting. 4. Approval of Liabilities, November 1996. 5. Items of Information a. COMP Update 6. Director's Monthly Report 7. Report of President a. Policy Committees S. Public Comment 9. Other Business 10. Adjournment MINUTES OF THE NOVEMBER 13, 1996, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President - Delma Lopez Vice-president Cynthia Jones Commissioner Jeffries Commissioner Bailey Commissioner Reed Dorothy Payne STAFF: Executive Director Stuchell Secretary Davenport Sarah Segerlind, HR HDS, Jeanette Muse HDS, Lyle Marquart Sandra Kowalk, RIC Edward Forrest, FSS Program Coordinator GUESTS: Pat Brown, Janice Roper, Betty Griffin, Sam Obrecht, Leona Robke, Michael Simon, Richard Cook, Steve Brewer President Lopez called the meeting to order at 5:17 p.m. Director Stuchell called the roll. All Commissioners present. The minutes of the Regular Commission meeting of October 16, 1996, were presented for approval. Commissioner Bailey moved to approve the minutes. Commissioner Reed seconded the motion. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Unanimous October Liabilities Report was presented to the Board for Approval. Discussion was held on Yard Masters, and the Locksmiths. Commissioner Jones moved to approve the liabilities report, the motion being seconded by Commissioner Reed. Moved: Commissioner Jones Seconded: Commissioner Reed Ayes: Unanimous Items of Information - Director Stuchell introduced Edward Forrest, FSS Program Coordinator to the Board. Also introduced was Pat Brown, Janice Roper, and Betty Griffin. Pat Brown presented packets of information to the Board and expressed her appreciation for the cooperation she receives from the Director for resident programs. Notice of Martin Luther King Dinner was presented to the Board. r � -2 - Discussion was held on the DRAFT Budget Stabilization Fund Resolution. Commissioner Jeffries made suggestions for potential changes to the Resolution and with that a motion was made to table the vote on the Resolution to review the proposed changes. Motion was seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Unanimous The Director presented his monthly management report to the Board. Richard Cook expressed his appreciation to the Lansing Housing Commission for Alberta Jackway's Birthday Celebration. Michael Simon expressed his appreciation for his home and his manager, Ethel Williams and thanked her for all she does for the building. Steve Brewer addressed the Board with concerns he has regarding S. Washington Park. Commissioner Jones informed the Board that this would probably be her last meeting and expressed her gratitude for all she has learned through her experiences as a Commissioner. President Lopez and the Director thanked her for the excellent job she has done. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:07 P.M. Approved 12-11-96 AGENDA LANSING HOUSING COMMISSION November 13, 1996 1. Call to order. 2. Roll Call 3. Approval of Minutes of October 16, 1996 regular meeting. 4. Approval of Liabilities, October 1996. 5. Items of Information a. Budget Stabilization b. Martin Luther Ding Dinner c. COMP Update 6. Director's Monthly Report 7. Report of President a. Policy Committees S. Public Comment 9. Other Business 10. Adjournment