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HomeMy WebLinkAbout1995 Lansing Housing Commission MinutesMINUTES OF THE JANUARY 11, 1995 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President Jones Commissioner Payne Commissioner Jeffries Commissioner Bishop Staff: Executive Director Stuchell Administrative Secretary Davenport HDS, Jeanette Muse HDS, Ethel Williams Sandra Kowalk, RIC Steve Doerr, Maint. Supt. Thomas Woods, HDS Guests: Richard Cook, Marge Ojibway, Pat Brown President Lopez called the meeting to order at 5:22 p.m. LAINIS �C CITY CLERK Director Stuchell called the roll. All commissioners present with the exception of Commissioner Jones who arrived at 5:24 p.m. The minutes of the Regular Commission meeting of December 14, 1994, were presented to the Board for approval. After Commissioner Bishop's request to add a clarification statement to the minutes, Commissioner Jeffries moved to approve the minutes, it being seconded by Commissioner Payne. Moved: Commissioner Jeffries Seconded: Commissioner Payne Ayes: Payne, Jeffries, Lopez, Bishop, Jones The December Liabilities report was presented for approval. Discussion was held oil Northern Restoration, repairs to Commission vehicle, electric bills. Commissioner Jeffries moved to approve the liabilities report, it being seconded by Commissioner Payne. Moved: Commissioner Jeffries Seconded: Commissioner Payne Ayes: Bishop, Payne, Jeffries, Lopez, Jones COMP -Renovation of Scattered Sites started, have finished 3 units. They are taking before and after pictures for the Board. Plumbing work will get underway at Oliver Tower as soon as all parts come in. -2 - The Director presented the monthly report to the Board. There is no maintenance report due to the new computer system. Occupancy percentage was discussed. The Director presented a Security report to the Board. Officer Arnold from Lansing Police Department suggested 3 options for security. 1. security guards, 2. Flex hours for Housing Commission staff, 3. Electronic survellience. Director Stuchell recommends the security guard and perhaps split the time between Oliver Tower and S. Washington Park. Director Stuchell presented his response to the Audit of Fiscal Year ending, June 30, 1994. Information on the Human Resources Dinner, February 09, 1995, was presented to the Board. PHMAP scores were presented to the Board, with it being noted that our score was incorrect due to modernization scores. Our HUD engineer, Andy Taylor was very seriously ill and paperwork was not looked at. Each of the modernization scores have changed to 10.00. This will bring our score up several points. Some discussion was held on the vacant unit turnaround. We had contracted with a cleaning company to do our rehab cleaning and when we showed them the quality we expected, they quit. Resolution #778 -Approval of Admission and Continued Occupancy Policy was tabled until the February meeting. The question was raised regarding the sexual orientation issue. Marge Ojibway addressed the Board with concerns regarding Oliver Tower. Sandra Kowalk gave an update on the Office Skills program. 15 out of 19 participates are employed. Internship at LCC, 4 out of 7 are gaining experience. 1 is gainfully employed. Richard Cook asked that we look into the survellience camera along with the security guard. Commissioner Jeffries moved to go into Executive Session. It being seconded by Commissioner Payne. Moved: Commissioner Jeffries Seconded: Commissioner Payne Ayes: Jones, Bishop, Lopez, Payne, Jeffries The regular meeting reconvened at 7:00 P.M. -3 - Commissioner Bishop moved to offer Earl Blount up to $400 as settlement in current litigation. Commissioner Jeffries moved to second the motion asking that it be noted lie was doing it for reasons of discussion, that he would reluctantly vote for this. Moved: Commissioner Bishop Seconded: Commissioner Jeffries Ayes: Jones, Jeffries, Bishop, Lopez, Payne Commissioner Jeffries moved to adjourn the meeting. There be no further business, the meeting adjourned at 7:03 P.M. AGENDA LANSING HOUSING COMMISSION JANUARY 11, 1995 1. Call to Order 2. Roll Call 3. Approval of Minutes of December 14, 1995 Regular Commission Meeting. 4. Approval of Liabilities Report for December 1994. 5. Items of information: a. COMP Update 6. Director's Monthly Report a. Petty Cash Report b. Security Update C. Audit Response d. PHMAP e. Human Resource Dinner 7. Report of President a. Policy Committees (Admission Policy) 8. Public Comment 9. Other Business 10. Executive Session - Litigation 11. Adjournment I MINUTES OF THE FEBRUARY 8, 1995 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Commissioner Payne '7 Commissioner Jeffries Commissioner Bishop c� Staff: Executive Director Stuchell =c Administrative Secretary Davenport`—' HDS, Ethel Williams Carmen Gomez, HDS Guests: Richard Cook President Lopez called the meeting to order at 5:20 p.m. Director Stuchell called the roll. All commissioners present with the exception of Commissioner Jones and Commissioner Jeffries. President Lopez informed the Board that Commissioner Jones was excused. Commissioner Jeffries had called to inform us he would be a few minutes late. He arrived at 5:30 P.M. President Lopez welcomed Richard Herrington to the Commission on behalf of the Board. The minutes of the Regular Commission meeting of January 11, 1995, were presented to the Board for approval. Commissioner Payne moved to approve the minutes, it being seconded by Commissioner Bishop. Moved: Commissioner Payne Seconded: Commissioner Bishop Ayes: Payne, Lopez, Bishop Absent: Jeffries, Jones The Executive Minutes of the January 11, 1995, meeting were presented to the Board for approval. Commissioner Payne moved to approve the minutes, it being seconded by Commissioner Bishop. Moved: Commissioner Payne Seconded: Commissioner Bishop Ayes: Payne, Lopez, Bishop Absent: Jeffries, Jones Richard Herrington, the new Assistant Director spoke briefly to the Board. Thanked them for the opportunity to work with the Lansing Housing Commission and promised positive and fantastic results. -2 - The January liabilities report was presented for approval. Director Stuchell explained the new format of the report due to our automation equipment. Discussion was held on Karate Kids Against Drugs, MERS Retirement, Boarshead Theater, CBA COMP Grant payment, Smith Plumbing, and our NAHRO Agency membership. Commissioner Bishop moved to approve the liabilities report, it being seconded by Commissioner Payne. Moved: Commissioner Bishop Seconded: Commissioner Payne Ayes: Bishop, Payne, Lopez Absent: Jeffries, Jones COMP -Currently in the process of jacking up a house on Robinson which has sunk. Most of our 58-04's and 58-08's have new furnaces and roofs. The Director presented a Security update to the Board. It was suggested that the Director do an interview with any Security Guard before we hire. Also, that we look into off-duty police personnel, or students from L.C.C. doing criminal studies. Commissioner Jeffries asked Mr. Herrington what they did in Fort Wayne. Mr. Herrington said they used a myriad of agencies. We have a new employee, Benson Purchase who is also a Section 8 Landlord. It was asked that the Board move to direct Mr. Stuchell to write a letter informing Mr. Purchase that this is a conflict and that he will have to get out of the Section 8 program when his tenant's lease is up. The tenant will find another landlord. Commissioner Jeffries made a motion to notify Mr. Purchase and the tenant, it being seconded by Commissioner Payne. Moved: Commissioner Jeffries Seconded: Commissioner Payne Ayes: Bishop, Jeffries, Payne, Lopez Absent: Jones The Director spoke to the Board concerning the HUD Reinvention. Basically, they want to take all our programs and condense them into 3 big programs. What may happen is that our operating subsidy may end. We will have to become a profit making agency. Redevelopment money may be given to the city and then we will have to vy for this money along with all the other agencies in the city. All questions were answered regarding, deregulation, private sector housing, our senior housing. Mr. Stuchell informed the Board that there would be a 1 -day conference in regards to these changes, at the Holiday Inn South. Information will be sent regarding this conference to all Board members. Commissioner Jeffries suggested that we do a market study to determine what we need to do to be in a good position if major changes come down the road. -3 - Commissioner Bishop left the meeting at 5:50 P.M. Resolution #778 -Resolution approving the adoption of a new Admission and Continued Occupancy Policy was presented to the Board. Director Stuchell explained some changes in Federal Preferences and Commissioner Jeffries moved to approve the Resolution, it being seconded by Commissioner Payne. Moved: Commissioner Jeffries Seconded: Commissioner Payne Ayes: Jeffries, Payne, Lopez Absent: Bishop, Jones Richard Cook addressed the Board regarding Survellience Cameras. Commissioner Jeffries moved to go into Executive Session at 6:05 P.M. The regular meeting reconvened at 6:12 P.M. Commissioner Jeffries moved to adjourn the meeting. There being no further business, the meeting adjourned at 6:12 P.M. AGENDA LANSING HOUSING COMMISSION FEBRUARY 08, 1995 1. Call to Order 2. Roll Call 3. Approval of Minutes of January 11, 1995 Regular Commission Meeting. 4. Approval of Minutes of Executive Session, January 11, 1995. 5. Richard Herrington, Jr., Assistant Director G. Approval of Liabilities Report for January 1995. 7. Items of information: a. COMP Update b. Security Services Update C. Benson Purchase/Section 8 C. HUD Reinvention 8. Director's Monthly Report a. Petty Cash Report 9. Report of President a. Policy Committees 1. Resolution #778 -Approval of Admission Policy 10. Public Comment 11. Other Business 12. Personnel Matter 13. Adjournment MINUTES OF THE APRIL 19, 1995 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez ` P Vice-president Jones t- Commissioner Bishop r, Commissioner Payne Commissioner Jeffries Staff: Executive Director Stuchell Richard Herrington, Assistant Director Administrative Secretary Davenport HDS, Ethel Williams HDS, Thomas Woods HDS, Jeanette Muse Steve Doerr, Maint. Supt. April Kunkel, Clerk Guests: Richard Cook, Charlie Kunkel, Tondra Farmer President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll. All Commissioners present with the exception of Commissioner Jeffries who arrived at 5:17 p.m. The minutes of the Regular Commission meeting of March 08, 1995, were presented to the Board for approval. Commissioner Jones moved to approve the minutes, it being seconded by Commissioner Payne. Moved: Commissioner Jones Seconded: Commissioner Payne Ayes: Unanimous The Executive Minutes of the March 08, 1995, meeting were presented to the Board for approval. Commissioner Jones asked that we reserve the vote for the end of the meeting as she had some question regarding clarification of a statement in the minutes. The March liabilities report was presented for approval. Discussion was held on payment to CBA, Cooley Clinic, that helped Mt. Vernon establish their Resident Council, Adult internships at LCC. Commissioner Bishop had questions that he would ask in Executive Session, but said not to hold up the vote for approval. Commissioner Payne moved to approve the liabilities report, it being seconded by Commissioner Jeffries. -2 - Moved: Commissioner Payne Seconded: Commissioner Jeffries Ayes: Unanimous Resolution #779 -Annual COMP Grant Submission was presented to the Board for approval. Commissioner Bishop asked that we get this information to them for review sooner. Director Stuchell explained that we had only finished writing the COMP Grant that day and that HUD directed us to finish and submit this as soon as possible and hand deliver it to Grand Rapids in order to expedite its approval. Commissioner Jones moved to approve the submission, it being seconded by Commissioner Jeffries. Moved: Commissioner Jones Seconded: Commissioner Jeffries Ayes: Unanimous Resolution #780 -Rent Credits and Security Deposit Write Off -Rent credits and unrefunded security deposits were presented to the Board for write off of Housing Commission books. It was explained that all write offs are refunded if the person contacts us. Commissioner Bishop moved to approve the write offs for unrefunded rent credits and security deposits, it being seconded by Commissioner Jeffries. Moved: Commissioner Bishop Seconded: Commissioner Jeffries Ayes: Unanimous Resolution #781 -Homebuyer uncollected rents were presented to the Board for approval. Commissioner Jeffries moved to approve these write offs, it being seconded by Commissioner Payne. Moved: Commissioner Jeffries Seconded: Commissioner Payne Ayes: Unanimous Resolution #782 -Low Rent Uncollected rents were presented to the Board for approval. Commissioner Jeffries moved to approve the write offs, it being seconded by Commissioner Payne. Moved: Commissioner Jeffries Seconded: Commissioner Payne Ayes: Unanimous -3 - COMP Grant -58-08's just about done. 58-05 specifications going to print. These will be at the Builder's Exchange and various other places. Probably will open bid the end of May and hope to start work by the end of June. Smith Plumbing is ready to start work on the sewer stacks at Oliver Tower. There will be a meeting with all tenants at Oliver Tower to explain the extent of the work that will be done. We are preparing a temporary relocation plan. The Board's attention was directed to an informational communication regarding a Civil Right's Issue. The Director presented the Housing Commission's monthly report to the Board. Along with this report he presented a summary of his experience at the NAHRO, Legislative Conference. Commissioner Bishop inquired to the Paint Bids. Steve Doerr briefly explained the procedure used to secure a contract painter. Commissioner Jones inquired about the employee's concerns regarding these contractors. Director Stuchell informed the Board that he has met with the Union and that this contract does not affect the housing commission work force. He spoke briefly on the landscape request for proposal and explained that by alleviating some of the very time consuming lawn care duties, our maintenance personnel can then work on unit turnaround. Discussion was also held on our equipment, which will still be needed for our scattered site lawns, and winter plowing. Director Stuchell directed the Board's attention to 2 price quotes for security equipment at Oliver Tower. He stated his recommendation and ask the Board for authorization to purchase this equipment. Commissioner Jeffries moved to approve this purchase, it being seconded by Commissioner Payne. Moved: Commissioner Jeffries Seconded: Commissioner Payne Ayes: Unanimous Public Comment: Tondra Farmer spoke to the Board about problems and complaints she has regarding Thomas Woods. Commissioner Jeffries moved to go into Executive Session at 6:23. The regular meeting reconvened at 6:43 p.m. -4 - After discussion and clarification of the Executive Minutes, Commissioner Jeffries moved to approve them, it being seconded by Commissioner Jones. Moved: Commissioner Jeffries Seconded: Commissioner Jones Ayes: Unanimous After the meeting reconvened Thomas Woods spoke to the Board rega.•ding Toads Farmer in response to the issues she brought to them. Commissioner Jeffries moved to adjourn the meeting. There being no further business, the meeting adjourned at 7:00 P.M. April 29, 1993 Regular Comunlelloo Mee" Delma Lopez, Boa President Chris Stuchell, Executive Director and Secretary ``� MINUTES Or THE MAY 18, 1995 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice-president Jones Commissioner Bishop Commissioner Payne Commissioner Jeffries Staff: Executive Director Stuchell Administrative Secretary Davenport HDS, Ethel Williams HDS, Thomas Woods HDS, Jeanette Muse Steve Doerr, Maint. Supt. Guests: Richard Cook, Lisa Sherwood, Vanessa Jones Several representatives of Hildebrandt Park President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll. All Commissioners present. The minutes of the Regular Commission meeting of April 19, 1995, were presented to the Board for approval. Commissioner Jones moved to approve the minutes, it being seconded by Commissioner Payne. Moved: Commissioner Jones Seconded: Commissioner Payne Ayes: Unanimous The Executive Minutes of the April 19, 1995, meeting were presented to the Board for approval. Commissioner Payne moved to approve the minutes, it being seconded by Commissioner Jones. Moved: Commissioner Payne Seconded: Commissioner Jones Ayes: Unanimous The April liabilities report was presented for approval. Discussion was held on Sheraton payment for Linn from Management Resource, purchase of new commission vehicles. It was requested that it be brought before the Board before our next purchases of vehicles even when the vehicle is part of the COMP Grant Program. -2- Commissoner Jones moved to approve the liabilities report, it being seconded by Commissioner Jeffries. Moved: Commissioner Jones Seconded: Commissioner Jeffries Ayes: Unanimous Resolution #783 -Homebuyer Budget Revision -was presented to the Board for approval. Every year when we near the close of the fiscal year we do a budget revision to better reflect the significant changes we had during the year. Commissioner Jeffries moved to approve the Budget Revision, it being seconded by Commissioner Payne. Moved: Commissioner Jeffries Seconded: Commissioner Payne Ayes: Unanimous Resolution 4784 -Low Rent Budget Revision was presented to the Board for approval. Director Stuchell directed the Board's attention to $30,000 in additional income and the fact that we have 4 additional staff members. Also that we are receiving repayments from Pro Am Insurance Company. Commissioner Jones moved to approve the Budget Revision, it being seconded by Commissioner Payne. Moved: Commissioner Jones Seconded: Commissioner Payne Ayes: Unanimous COMP Grant -58-08's and 58-04's work is progressing very well. Going to 3 units now instead of 2. Director Stuchell directed the Board's attention to pictures taken by Jon Bauer, Commission Architect of some of the Scattered Site work. Plumbing renovation is proceeding very well. We are doing all we can to make the residents as comfortable as possible, and all is going well with no serious problems. Had pre-bid meeting for the 58-05's and hope to start work the end of June on those units. The Director presented the Housing Commission's monthly report to the Board. Along with this report he presented the new budgets to the Board for FY 95/96, asking if there were any questions before the next Board meeting that the Commissioners please give him a call. Joyce Whitford, Finanacial Manager will attend the meeting in June to further explain if there are any questions. Commissioner Jones asked a question regarding the pictures of the rehab work. Director Stuchell explained that the work being done was extensive, replacing cabinets, floors, ceilings, furnaces, water heaters, steps, inside and out. -3 - Director Stuchell informed the Board that Commissioner Jones was acknowledged by the Department of Corrections as an Officer of the Year, that he had attended the award banquet and it was very nice. Public Comment: Richard Cook asked that Director Stuchell explain the quote for the Survellience Camera for Oliver Tower. Vanessa Williams addressed the Board regarding concerns she has regarding her house. The Board assured her, that the Commission would look into it. Bob Johnson from the Mayor's Office, was introduced to the Board. Lisa Sherwood commented on how pleased she is with her new residence and thanked everyone for their help. Members of the Hildebrandt Resident Council addressed the Board and presented a letter. Mr. Johnson informed the Board about the Housing Fair, going to be held at the Lansing Center on June 3. Brochures are available now. Commissioner Jones received a letter from First of America Bank, requesting information from the Commission which she turned over to the Commission. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:00 p.m. APPROVED: ,NNE 14, 1995 ); C ' ' AGENDA LANSING HOUSING COMMISSION ' ° ° ; r MAY 189 1995 tc ii j tri r°I ' CLERK 1. Call to Order 2. Roll Call 3. Approval of Minutes of April 19, 1995 Regular Commission Meeting. 4. Approval of Minutes of Executive Session, April 19, 1995. 5. Approval of Liabilities Report for April 1995. 6. Resolution #783-HomeBuyer Budget Revision 7. Resolution #784 -Budget Revision Low Rent 8. Items of information: a. COMP Update 9. Director's Monthly Report a. Petty Cash Report 10. Report of President a. Policy Committees 11. Public Comment 12. Other Business 13. Adjournment MINUTES OF THE JUNE 14, 1995 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Commissioner Bishop Commissioner Payne Commissioner Jeffries Staff: Executive Director Stuchell Secretary Davenport BIDS, Ethel Williams HDS, Thomas Woods HDS, Jeanette Muse Steve Doerr, Maint. Supt. Debra Miller, Maint. Clerk Guests: Pat Brown, Janice Roper, David Wiener President Lopez called the meeting to order at 5:48 p.m. Director Stuchell called the roll. All Commissioners present with the exception of Commissioner Jones who was excused. The minutes of the Regular Commission meeting of May 18, 1995, were presented to the Board for approval. Commissioner Jeffries moved to approve the minutes, it being seconded by Commissioner Payne. Moved: Commissioner Jeffries Seconded: Commissioner Payne Ayes: Bishop, Lopez, Payne, Jeffries Absent: Jones The May liabilities report was presented for approval. Discussion was held on Wheeler Dealer payment, Jon's Pro Paint, and Scantron. Commissioner Jeffries moved to approve the liabilities report, it being seconded by Commissioner Bishop. Moved: Commissioner Jeffries Seconded: Commissioner Bishop Ayes: Payne, Lopez, Bishop, Jeffries Absent: Jones i,� ' i� j ( i -2 - Resolution #785 -Homebuyer Budget -was presented to the Board for approval. Director Stuchell presented the Homebuyer Budget FY 95/96 to the Board for approval. Commissioner Payne moved to approve the new Budget, it being seconded by Commissioner Jeffries. Moved: Commissioner Payne Seconded: Commissioner Jeffries Ayes: Bishop, Payne, Lopez, Jeffries Absent: Jones Resolution #786 -Low Rent Budget for FY 95/96 was presented to the Board for approval. Commissioner Jeffries inquired as to the Human Service position and suggested that if we are not going to fdl the position we should eliminate it. He also requested a contingency plan if in the near future our subsidy is cut. Director Stuchell and Joyce Whitford, Financial Manager answered all questions regarding the new budget and Commissioner Jeffries moved to approve the Budget, it being seconded by Commissioner Payne. Moved: Commissioner Jeffries Seconded: Commissioner Payne Ayes: Bishop, Lopez, Jeffries, Payne Absent: Jones COMP Grant -58-08's are 3/4 done. We will being using our residual receipts for boilers and hot water heaters. Director Stuchell directed the Board's attention to the Memo of Understanding in their packets between the Lansing Housing Commission, the Lansing Housing Commission Wide Resident Council and the U. S. Department of Housing and Urban Development. He explained that .Board authorization was needed for the Housing Commission to enter into this agreement. Commissioner Payne move to authorize Director Stuchell to sign this agreement, it being seconded by Commissioner Jeffries. Moved: Commissioner Payne Seconded: Commissioner Jeffries Ayes: Lopez, Bishop, Jeffries, Payne Absent: Jones The Director presented the Housing Commission's monthly report to the Board noting that the occupancy numbers are very good. -3 - Steve Doerr and Thomas Woods addressed the issue of Vanessa Jones, 6400 Hillard. They inspected the unit and everything seems to be satisfactory. Ms. Jones did have a work order in for some work on her disposal at the time of last month's meeting. Commissioner Bishop presented his letter of resignation to the Commission. Commissioner Jeffries reported that the Personnel Committee met regarding a grievance and an alleged sexual harassment issue. That is was not appropriate to discuss either issue, there will be further review and maybe a recommendation at next month's meeting. There being no further business, Commissioner Bishop moved to adjourn the meeting. The meeting adjourned at 6:29 p.m. APPROVED: AUGUST 9, 1995 MINUTES OF THE AUGUST 09, 1995 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President Jones Commissioner Jones Commissioner Jeffries Commissioner Jeffries Commissioner Bailey Lopez, Bailey, Jones, Jeffries Absent: Commissioner Reed Reed Staff: Executive Director Stuchell' Secretary Davenport HDS, Ethel Williams ` ` - HDS, Jeanette Muse Dave Beardsley, Maint. c, - r7 Jim Van Arkel, Occupancy Specialist Guests: Linda Pace, residents of Hildabrandt Park. President Lopez called the meeting to order at 5:17 p.m. Director Stuchell called the roll. All Commissioners present with the exception of Commissioner Reed. The minutes of the Regular Commission meeting of June 14, 1995, were presented to the Board for approval. Commissioner Jones moved to approve the minutes, it being seconded by Commissioner Jeffries. Moved: Commissioner Jones Seconded: Commissioner Jeffries Ayes: Lopez, Bailey, Jones, Jeffries Absent: Reed The June/July liabilities reports were presented for approval. Discussion was held on payment to the City for our Community Policemen, reimbursement to Hiawatha Tyson for class completion, Litchfield Lawn and Garden, Yard Master, and Spartan Cab Fare as payment due to our renovation and relocation of scattered site residents. Also, our health plans, and our process server. Commissioner Jeffries moved to approve the liabilities report, it being seconded by Commissioner Jones. Moved: Commissioner Jeffries Seconded: Commissioner Jones Ayes: Bailey, Lopez, Jones, Jeffries Absent: Reed -2 - Travel to the MI-NAHRO fall conference and the NAHRO National Conference in Cincinnatti was presented to the Board for authorization. All Commissioners were encouraged to attend each of the conferences. Commissioner Jeffries moved to approve travel by the Executive Director and any Commissioners that may want to attend, it being seconded by Commissioner Jones. Moved: Commissioner Jeffries Seconded: Commissioner Jones Ayes: Bailey, Jones, Lopez, Jeffries Absent: Reed COMP - Renovation of 58-08's in the final stages. Contract for 58-05's was awarded to CBA. Same renovations, new roofs, windows, furnaces, water heaters, floors, ceilings, etc. There is about 3 more weeks of Oliver Tower plumbing. HUD Recission - On July 27, 1995, President Clinton signed the Bill. The Bill will go retroactive. It will not affect our operating subsidy, but it will probably affect our COMP Grant. The cut will be approximately 22%. The good thing is that we are almost through all of our rennovations and we can continue even with the cut. Mr. Stuchell directed the Board's attention to a letter from the Ypsilant Housing Commission, they have hired a consulting firm to evaluate their operations and the firm has suggested that they visit the Lansing Housing Commission. So we will have visitors at November's meeting. The Director presented the Housing Commission's monthly report to the Board noting that the occupancy numbers are very good. Commissioner Jones inquired as to the sale of a truck and tractor. The Board. was informed that Jeanette Muse and Ethel Williams are providing coverage for the Hildabrandt Office. President Lopez informed the Board that she needed to fill the vacancy on the Personnel Committee. She ask that Commissioner Jones sit on the committee. Commissioner Jones respectfully declined. Commissioner Bailey offered to serve on the Committee and the President accepted. Ricahrd Cook addressed the Board with concerns regarding the parking situation at Oliver Towers. Linda Pace along with residents of Hildabrandt Park addressed the Board regarding concerns they have with parking at Hildabrandt. Director Stuchell informed the Board that Ethel Williams has received her Public Housing Manager's Certification. Union Chapter Chairperson, David Beardsley informed the Board that as far as the Union was concerned everything was fine. Commissioner Jones commended Sandra Kowalk, the City-wide Resident Council and all Resident Councils for the work they are doing. Commissioner Bailey addressed all in attendance, informing them that she is very proud to have been chosen to serve on the Board. Noted that she has a very straight, forthright personality. She is looking forward to serving on the Personnel Committee and that she deals with facts, not issues. All in attendance were informed that Dorothy Payne has been named Mayor's Liasion. She will keep in close contact with the Mayor's office regarding the Housing Commission. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 5:59 p.m. APPROVED: SEPTEMBER 13, 1995 MINUTES OF THE SEPTEMBER 13, 1995 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President -Jones Commissioner Jeffries Commissioner Bailey Commissioner Reed Staff- Executive Director Stuchell Secretary Davenport HDS, Ethel Williams HDS, Jeanette Muse HDS, Carmen Gomez Steve Doerr, Maint. Supt. Dee Hall, Clerk Guests: Donna Hodgsen, Lynette Flatley, Richard Cook President Lopez called the meeting to order at 5:17 p.m. ur' i�il;it CLEt�'rti Director Stuchell called the roll. All Commissioners present with the exception of Commissioner Jones who had informed the Board that she would be late. Commissioner Jones arrived at 5:40 p.m. The minutes of the Regular Commission meeting of August 9, 1995, were presented to the Board for approval. Commissioner Bailey moved to approve the minutes, it being seconded by Commissioner Jeffries. Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Lopez, Bailey, Reed, Jeffries, Absent: Jones The August liabilities report was presented for approval. Discussion was held on payment to the Board of Water and Light. Commissioner Jeffries moved to approve the liabilities report, it being seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Bailey, Lopez, Reed, Jeffries Absent: Jones -2 - Chief of Police, Jerry Boles talked briefly to the Board regarding the relationship between the Lansing Housing Commission and the Lansing Police Department. He touched briefly on the violence at LaRoy Froh and asked that people not dwell on these incidents, as they were domestic situations. He spoke as to the development of the Community Policing at the developments and the commitment that both agencies have to continuing these programs. That the Commission provides a location in the Potter Walsh district for a community policeman. That the community policeman is not just a policeman, he is involved in basketball, soccer, neighborhood watch and many other activities in our neighborhoods. He mentioned that visitors from the Chicago Police Department visited LaRoy Froh and were so impressed that they left wanting to implement our programs in Chicago. Commissioner Jeffries inquired about security. Chief Boles suggested that if there be a choice, to focus on something for the long term, such as the Computer Learning Centers and not a short fix to a problem. President Lopez thanked Chief Boles for his attendance at our meeting. Resolution #787 -Acknowledging Dorothy Payne for 11 year of service on the Board of Commissioners. Director Stuchell read the resolution. Commissioner Jeffries moved to approve the resolution it being seconded by Commissioner Reed. Moved: Commissioner Jeffries Seconded: Commissioner Reed Ayes: Bailey, Reed, Lopez, Jeffries Absent: Jones Resolution #788 -Public Housing Management Assessment Program. Director Stuchell reviewed the figures on our PHMAP submission. Commissioner Bailey moved to approve the submission it being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Bailey, Reed, Lopez, Jeffries Absent: Jones Resolution #789 - Asset Inventory Write offs. After discussion of inventory, Commissioner Bailey moved to approve the resolution, it being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Bailey, Reed, Lopez, Jeffries Absent: Jones -3 - Items of information - Director Stuchell directed the Board's attention to an invitation for him to attend the City of Lansing Human Services Summit. He also presented to the Board a summary of what the Senate and House have planned for Housing monies. The Director presented the Housing Commission's monthly report to the Board noting that the occupancy numbers are very good. Questions were answered regarding the management report. Richard Cook addressed the Board with his regrets that Carmen Gomez has moved to the Hildebrandt Development. Director Stuchell introduced Divandra Hall our new clerk at LaRoy Froh. Donna Hodgeson and Lynette Flatley addressed the Board about concerns they have at Hildabrandt. The Board decided that due to the majority of them traveling during the second week of October that the October Commission meeting would be put back exactly one week and be held at 5:15 p.m. on Wednesday, October 18, 1995. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:00 p.m. APPROVED: 10-18-95 AGENDA LANSING HOUSING COMMISSION SEPTEMBER 13, 1995 1. Call to Order 2. Roll Call 3. Chief of Police, Jerome Boles, H 4. Approval of Minutes of August 09, 1995 Regular Commission Meeting. 5. Approval of Liabilities Report for August 1995. 6. Resolution #787 -Recognition for Dorothy Payne 7. Resolution #788 -Public Housing Management Assessment Program Submission. 8. Resolution #789 -Asset Inventory Write Offs 9. Items of Information a. COMP Update 10. Director's Monthly Report 11. Report of President a. Policy Committees 12. Public Comment 13. Other Business a. Reschedule October meeting to the 18th. 14. Adjournment MINUTES OF THE OCTOBER 18, 1995 COMMISSION MEETING LANSING HOUSING COMMISSION Present: Staff: Guests: President Lopez Vice -President Jones Commissioner Jeffries Commissioner Bailey Commissioner Reed Executive Director Stuchell Secretary Davenport James Chiodini, Comm. Atty. HDS, Ethel Williams HDS, Jeanette Muse HDS, Carmen Gomez Debra Miller, Maint. Sec. Dorothy Payne Sam Obrecht, Marjorie Objibway, Louella Lamb, Victoria and Lucy Brown, Pat Brown, Sandra Kowalk President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll. All Commissioners present. The minutes of the Regular Commission meeting of September 13, 1995, were presented to the Board for approval. Commissioner Jones requested that the minutes reflect when she did arrive for the meeting. Commissioner Bailey moved to approve the minutes, it being seconded by Commissioner Jeffries. Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Unanimous The September liabilities report was presented for approval. Discussion was held on payment to Drolett Travel for Marcia Sigel. Commissioner Jones moved to approve the liabilities report, it being seconded by Commissioner Reed. Moved: Commissioner Jones Seconded: Commissioner Reed Ayes: Unanimous Commissioner Jeffries moved to go into Executive Session at 5:25 p.m. It being seconded by Commissioner Bailey. -2 - Regular Session reconvened at 6:15 p.m. Commissioner Jeffries, Chair of the Personnel Committee moved that the Board uphold the termination of Thomas Woods. It being seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Unanimous Resolution #790, Director Stuchell presented the Annual Statement/Performance Report for our 1993/94 COMP Grant to the Board for approval. Commissioner Jones moved to the approve Resolution #790, it being seconded by Commissioner Reed. Moved: Commissioner Jones Seconded: Commissioner Reed Ayes: Unanimous COMP Grant update - Along with the 58-005's (Scattered Sites under LaRoy Development) the Commission's Architect, Jon Bauer is in preparation for some Spring work such a resurfacing the parking lot here at Oliver Towers. He is also working on the proposal for rennovations for 58-11s (duplex's under the Hildebrandt Development). Director Stuchell spoke to the Board concerning the fires we have had in the past months. It was suggested by the Commissioners that some programs be set up for some training or seminars by the Fire Department for our residents. Discussion was held on buying a brick at the Lansing Ball Stadium with the Commission's Logo on it. This met with approval of the Board. An invitation was presented to the Board for attendance at the City of Lansing's Human Services's Summit. Director Stuchell asked for the Board's approval to purchase two (2) cargo vans for our maintenance department. Commissioner Bailey moved to approve the purchase of two (2) vans from the lowest bidder, it being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Unanimous The Director presented the Housing Commission's monthly report to the Board. Questions were answered regarding the management report. -3 - Victoria Brown addressed the Board regarding housing for her daughter, Victoria Brown. Commissioner Jones presented materials from the National NAHRO Conference and asked that they be evaluated for use of the staff of the Commission. Marjorie Ojibway commented on concerns she has regarding maintenance of the building. Louella Lamb stated she felt the maintenance was more than adequate in the building. Carmen Gomez, HDS also commented that the maintenance staff does not have any work orders that are outstanding for any long period of time. There being no further business, Commissioner Jeffries moved to adjourn the meeting. The meeting adjourned at 6:50 p.m. APPROVED: NOVEMBER 08, 1995 AGENDA LANSING HOUSING COMMISSION . OCTOBER 18, 1995 1. Call to Order 2. Roll Call 3. Approval of Minutes of September 13, 1995 Regular Commission Meeting. 4. Approval of Liabilities Report for September 1995. 5. Personnel Committee Recommendation - Executive Session 6. Resolution #790 -Annual Statement/Performance and Evaluation Report - COMP Grant 7. Items of Information a. COMP Update b. Human Services Summit 8. Director's Monthly Report 9. Report of President a. Policy Committees 10. Public Comment 11. Other Business 12. Adjournment MINUTES OF THE NOVEMBER 08, 1995, COMMISSION MEETING LANSING HOUSING COMMISSION PRESENT: President Lopez Vice-president Jones Commissioner Jeffries Commissioner Bailey Commissioner Reed %n Dorothy Payne; 57: STAFF: Executive Director Stuchell =` Secretary Davenport HDS, Jim Van Arkel rn HDS, Ethel Williams —� G HDS, Carmen Gomez HDS, Jeanette Muse Maintenance Supt. Doerr GUESTS: Janine Scott, Executive Director, Ypsilanti Housing Commission Deborah Strong, Commission Chair, Ypsilanti Carmelita Mullins, Commissioner, Ypsilanti President Lopez called the meeting to order at 5:17 P.M. Director Stuchell called the roll. All Commissioners present. After introductions, the minutes of the Regular Commission meeting of October 18, 1995, were presented for approval. Commissioner Bailey moved to approve the minutes, the motion being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Unanimous The Minutes of the Executive Session of the meeting of October 18, 1995, were presented to the Board for approval. Commissioner Bailey moved to approve the minutes, the motion being seconded by Commissioner Reed. Moved: Commissioner Bailey Seconded: Commissioner Reed Ayes: Unanimous The October Liabilities Report was presented to the Board for review and approval. Discussion was held on travel in regards to the LEAP Conference in Connecticut. Commissioner Jones moved to approve the Liabilities Report, it being seconded by Commissioner Jeffries. Moved: Commissioner Jones Seconded: Commissioner Jeffries Ayes: Unanimous COMP Grant Update -The 58-05 (Scattered Sites under the LaRoy Froh Development) work is about to begin. This initial work will involve roofs, furnaces and water heaters. ACC Amendment -Washington has presented this ACC Amendment to housing authorities. This amendment and the original amendment was presented to the Board along with an explanation of what is happening in regards to this. The Board was informed that a meeting regarding this amendment was being held on Friday, November 10, 1995 and that they were welcome to attend. Public Act 18 -The Director informed the Board that the amendment passed the House on October 31, 1995, and is now going to the Senate. Discussion was held on Public Act 18. The Director directed the Board's attention to 2 letters from Joann Adams, Director of Public Housing, Detroit, Michigan. He informed them that the HUD office in Grand Rapids has been disbanded. That Ms. Adams is over all commissions in the state of Michigan now. Discussion was held on our Homebuyer Program and possible plans to purchase land, place a modular home on it and sell it to one of our residents. The Director presented the Housing Commission's monthly report to the Board. The Director informed the Board that the recruitment for an Assistant Director will start with initial phone interviews and then progress to in-person interviews of chosen candidates for the position. Commissioner Jeffries inquired to HDS, Jeanette Muse on her request for travel for the management staff. Ms. Muse said she would present it at next month's meeting. Commissioner Jeffries addressed the Commission with concerns he has about the recent fires we have had. He expressed that he would like the Commission to pursue collaboration with Lansing School District and the possibility of obtaining a training vehicle in regards to fire safety. The Terraces apartment complex was discussed and the possibility of the Lansing Housing Commission obtaining and taking over management of these apartments. Discussion was held on the Human Services Summit attended by the Executive Director, Commissioners Jeffries, Reed, Lopez. Discussion was held on the Family Independence Agency. There being no further business, Commissioner Bailey moved to adjourn the meeting. The meeting adjourned at 6:05 P.M. APPROVED: DECEMBER 12, 1995 AGENDA LANSING HOUSING COMMISSION NOVEMBER 8, 1995 1. Call to Order 4i11V Gh� 1 1 LUK 2. Roll Call 3. Approval of Minutes of October 18, 1995, Regular Commission Meeting. 4. Approval of Executive Session Minutes - October 18, 1995. 5. Approval of Liabilities Report - October 1995 G. Items of Information a. COMP Update b. Consolidated Annual Contributions Contract 7. Director's Monthly Report 8. Report of President a. Policy Committees 9. Public Comment 10. Other Business 11. Adjournment MINUTES OF THE DECEMBER 12, 1995, COMMISSION MEETING _ LANSING HOUSING COMMISSION PRESENT: President Lopez Commissioner Jeffries Commissioner Bailey Dorothy Payne ABSENT: Commissioner Jones Commissioner Reed STAFF: Executive Director Stuchell Secretary Davenport HDS, Jim Van Arkel Maintenance Supt. Doerr President Lopez called the meeting to order at 6:10 P.M. Director Stuchell called the roll. Commissioners Jones and Reed were absent. Both Commissioners informed the Secretary that they either would be late or absent. eni\tt1r r SE ), LC1 i-li';v{I`JJ01-F-11� "I The minutes of the Regalar Commission meeting of November 8, 1995, were presented for approval. Commissioner Jeffries moved to approve the minutes, the motion being seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Lopez, Jeffries, Bailey Absent: Jones, Reed The November Liabilities Report was presented to the Board for review and approval. Commissioner Jeffries moved to approve the liabilities, the motion being seconded by Commissioner Bailey. Moved: Commissioner Jeffries Seconded: Commissioner Bailey Ayes: Lopez, Jeffries, Bailey Absent: Jones, Reed COMP Grant Update -The 58-05 (Scattered Sites under the LaRoy Froh Development) work is about to begin. This initial work will involve roofs, furnaces and water heaters. They have started work on the 3 barrier free units. The Director presented to the Board a proposal from Housing Telecommunications, Inc. to place a Satellite here at the Housing Commission to provide Training in all areas of public -2 - housing including safety programs for residents, handling family violence for our community policemen, Director Stuchell asked for authorization to acquire this Service. Commissioner Bailey moved to authorize this purchase, with Commissioner Jeffries seconding it. Moved: Commissioner Bailey Seconded: Commissioner Jeffries Ayes: Lopez, Jeffries, Bailey Absent: Reed, Jones The Director presented the Housing Commission's monthly report to the Board. Questions were answered regarding vacancies and court filings. The Commission's 1994/95 Fiscal Year End Audit was presented to the Commissioners. There being no further business, Commissioner Bailey moved to adjourn the meeting. The meeting adjourned at 6:05 P.M. APPROVED: JANUARY 10, 1996 AGENDA LANSING HOUSING COMMISSION DECEMBER 12, 1995 CITY CLERK 1. Call to Order 2. Roll Call 3. Approval of Minutes of November 8, 1995, Regular Commission Meeting. 4. Approval of Liabilities Report - November 1995 5. Items of Information a. COMP Update b. Martin Luther King Dinner 6. Director's Monthly Report 7. Report of President a. Policy Committees 8. Public Comment 9. Other Business 10. Adjournment