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HomeMy WebLinkAbout1993 Lansing Housing Commission MinutesMINUTES OF THE JANUARY 20, 1993 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President Bishop Commissioner Bergstrom Commissioner Payne Commissioner Jones Staff: Executive Director Stuchell Assistant Director Yalamanchi Administrative Secretary Davenport Ethel Williams, HSS President Lopez call the meeting to order at 5:17 p.m. Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Bishop who arrived at 5:23 p.m. Commissioner Bergstrom moved for the approval of the minutes of the December 9, 1992, Regular Commission Meeting. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Jones, Payne Nays: None Absent: Bishop The Previously Paid Liabilities report dated December 22, 1992, was reviewed. Commissioner Bergstrom moved for the acceptance of the report, seconded by Commissioner Jones. Ayes: Lopez, Bergstrom, Jones, Payne Nays: Pone Absent: Bishop Resolutions #737 and #738 were presented to the Commissioners for approval. 9737 dealing with certification by the Lansing Housing Commission that we will comply with CIAP requirements. #738 Authorizing the execution of Amendment #30 to the Annual Contributions Contract. Commissioner Bergstrom moved to approve the 2 Resolutions. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Jones, Bishop, Payne Nays: None -2 - Discussion was held on the hiring of the in-house Architect. Director Stuchell making comment of the positive aspects of doing so and that Assistant Director Yalamanchi and himself had met with Jon Bauer. Mr. Bauer is a licensed Architect and former retired City of Lansing employee. Commissioner Bergstrom commented on Mr. Bauers experience and knowledge of city planning. Commissioner Bergstrom moved to approve pursuing the hiring of Jon Bauer as in-house Architect for the Lansing Housing Commission. Seconded by Commissioner Payne. Ayes: Bishop, Jones, Lopez, Bergstrom, Payne Nays: None Director Stuchell discussed the Family Self -Sufficiency (FSS) Program briefly with the Commissioners and informed them that Mr. Conrad Wolan had been hired to be the FSS Program Coordinator. Director Stuchell mentioned the the Commission would be holding a Public Hearing in regards to the COMP Grant. Director Stuchell brought to the attention of the Commissioners the letter in their packets from HUD informing the Commission that the Lansing Housing Commission's Public Housing Management Assessment Program Score was 90%, which indicated that the Lansing Housing Commission is considered a High Performer. As a result of this high score we will be afforded incentives in the future. Director Stuchell discussed with the Commission that the Lansing Housing Commission is pursuing hosting the NAHRO's 1994 Regional Spring Conference in Lansing. We have letters from the Mayor, the Planning Department, the Convention Center, and would like them to review the letter contained in their folders and approve of President Lopez signing the letter on behalf of the Commission. Commissioner Bergstrom moved to approve the signing of letter supporting holding the conference in Lansing. Seconded by Commissioner Payne. Ayes: Bishop, Jones, Lopez, Payne, Bergstrom Nays: None CIAP - Director Stuchell directed the attention of the Commissioners to the letter in their packets from Wakely Associates, recommending that Carpenters Built America (CBA) be awarded the Contract for work at S. Washington Park Apartment Building. Commissioner -3 - Bergstrom moved to approve the Lansing Housing Commission's signing of a contract with CBA. Seconded by Commissioner Payne. Ayes: Bishop, Bergstrom, Jones, Lopez, Payne Nays: None The Director then presented the monthly production report to the Commissioners. The Audit was then discussed with the Commission. It went very well, auditors were here only two and a half days. It has not been approved by HUD yet, but the Housing Commission foresees no problems. Financial matters were discussed by the Commission. There being no further business, the meeting adjourned at 6:13 p.m. President, Delma Chris Stuchell, Executive Director and Secretary Date MINUTES OF THE FEBRUARY 10, 1993 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President Bishop Commissioner Payne Commissioner Jones Absent: Commissioner Bergstrom Staff: Executive Director Stuchell Assistant Director Yalamanchi Administrative Secretary Davenport Ethel Williams, HSS Guests: Lowella Lamb Phyllis McFadden Rosie Taylor cn Jean Weekly CID 73 President Lopez call the meeting to order at 5:20 p.m., 7 Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Bergstrom and Commissioner Bishop who arrived at 5:23 p.m. r Commissioner Payne moved for the approval of the minutes of the January 20, 199 Regular Commission Meeting. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Payne Nays: None Absent: Bishop, Bergstrom The Previously Paid Liabilities report dated January 26, 1993, was reviewed. Commissioner Jones moved for the acceptance of the report, seconded by Commissioner Payne. Ayes: Lopez, Jones, Payne Nays: None Absent: Bishop, Bergstrom Jean Weekly and Rosie Taylor were then introduced to the Commissioners and asked to address their issues. Both were inquiring about transfers, regarding medical problems in r �`� -2 - their homes. The Commissioners and Director Stuchell assured them both that their situations would be looked into and they would be informed if a transfer is possible, as soon as possible. Lowella Lamb and her daugher, Phyllis McFadden, addressed the Commisson with problems Mrs_ Lamb states she is having in regards to her tenancy at Oliver Tower. The Commission assured her that they will do all that is possible to address her problem and find an amenable solution. A copy of the budget for the COMP Grant was given to the Commissioners along with a resolution stating we will comply with Department of Housing and Urban Development requirements. The Commissioners were asked to review the budget and after our Public Hearing on February 22, 1993, at Oliver Towers, 3:30 P. M. We will be contacting them for discussion as to the results of the hearing and tenant response. A copy of proposed new Lease was presented to the Commissioners for their review. The new language added deals mostly with drug related evictions. Director Stuchell updated the Commissioners on the status of our hiring an in - house Architect. A reccommendation should be coming from HUD very soon. Director Stuchell again mentioned the the Commission would be holding a Public Hearing in regards to the COMP Grant, February 22, 1993, at Oliver Tower Community Room, at 3:30 P.M. and 6:30 P.M. Director Stuchell brought to the attention of the Commissioners the letter in their packets from HUD informing the Commission that the Lansing Housing Commission's Public Housing Management Assessment Program Score was revised to a 92.86% from 90% as a result of an appeal we made regarding our vacancy rate, due to the construction going on at our developments. This is an exceptional score. The Commissioners were given a copy of our Personnel Policy and proposed changes to the issue of borrowing sick leave time. They were asked to review for further disucussion at our next meeting. CIAP - Director Stuchell informed that Carpentar's Built America will be signing the Contract for S. Washington. New offices are completed, with the exception of a few minor things, and we are awaiting our furniture. -3- The 3- The Director then presented the monthly production report to the Commissioners. There being no further business, the meeting adjourned at 6:33 p.m. President, Delma L Chris Stuchell, Executive Director and Secretary D e MINUTES OF THE MARCH 24, 1993 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President Bishop Commissioner Payne Commissioner Jones Commissioner Bergstrom Staff: Executive Director Stuchell Assistant Director Yalamanchi Administrative Secretary Davenport HDS, Carmen Gomez HDS, Jeanette Muse Ethel Williams, HSS Hiawatha Tyson, Maintenance Guests: Bounluhn Choumontry Lowella Lamb Tony Hernandez Maria Rincon Leona Hill Joann Hays Evangelina Solis Richard Paschal Bencz Vaughn Walter Alexander Shirley Bedford Lila Birdsall President Lopez pall the meeting to order at 5:28 p.m. Mario Timinez Leona Robke Angelean Fuller Oleta Vaughn Lowella Lamb Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Bergstrom who arrived at 5:28 p.m. Commissioner Payne moved for the approval of the minutes of the February 10, 1993, Regular Commission Meeting. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Payne, Bishop Nays: None Absent: Bergstrom Approximately 20 tenants from Oliver Tower were present at the meeting, and the Commission opened the floor to these tenants at this time. They were present in support of their Manager, Carmen Gomez, and Executive Director, Chris Stuchell as well as the rest of the Administrative Staff here at the Lansing Housing Commission. Many good things were expressed by these tenants and the entire Commission thanked them for their presence. -2 - The Previously Paid Liabilities report dated March 3, 1993, was reviewed. Commissioner Bergstrom moved for the acceptance of the report, seconded by Commissioner Payne. Ayes: Lopez, Jones, Payne, Bergstrom, Bishop Nays: None Resolution #739 - Approval of New Dwelling Lease Agreement was put before the Commissioners. Commissioner Jones moved for the approval of the new Dwelling Lease Agreement, the motion being seconded by Commissioner Payne. Ayes: Payne, Bishop, Jones, Lopez, Bergstrom Nays: None Resolution #740 - Reaffirmation of approval for COMP Grant Application was presented to the Commission. Commissioner Bergstrom made a motion to approve the Resolution, it being seconded by Commissoner Bishop. Ayes: Bergstrom, Lopez, Jones, Bishop, Payne Nays: None Resolution #741 - Approval of Low Rent Budget was presented to the Commissioners. Director Stuchell informed the Commissioners that this budget would be revised after negoiations with the Union if there were wage increases for the Commission employees. There being no quesfibns presented to the Director or Assistant Director in regards to this budget, Commissioner Bishop moved to approve and Commissioner Payne seconded the motion. Ayes: Lopez, Bishop, Bergstrom, Jones, Payne Nays: None Resolution #742 - Turnkey III Budget was presented to the Commissioners for approval. It was explained that it was a small budget due to the fact that only five houses were included on it. Commissioner Bergstrom moved to approve and Commissioner Payne seconded the motion. Ayes: Bishop, Payne, Jones, Lopez, Bergstrom Nays: None Resolution #743 - Approval for sale of 1218 Lathrop to Juanita A. Mitchell. It was explained to the Commissioners that the Title Company requested a Resolution be done -3 - approving the sale of this property. Commissioner Jones moved to approve the Resolution and Commissioner Payne seconded the motion. Ayes: Payne, Bishop, Lopez, Bergstrom, Jones Nays: None CIAP Update - Followup being done at LaRoy Froh, Forest and Hoyt done. Oliver Tower is completed except for exterior work. Signed contract for S. Washington Park and Scattered Sites. This is the last year of the CIAP work. The COMP Grant takes over from here. Director Stuchell updated the Commissioners on the status of our hiring an in - house Architect. We received a letter from HUD stating they have no objections to our hiring an in - house Architect. We have been in contact with Jon Bauer, and this should proceed very soon.. Director Stuchell informed the Commissioners that Lansing has been chosen as the site for the 1994 NAHRO Spring Conference. Approximately 300 Public Housing Officials are expected to attend. It will be held at the Radisson Hotel, in the month of May, 1994. In regards to the Complaint filed with HUD by Oseylee Hill, the Director directed the Commissioners attention to a letter in their packets from HUD, stating that since Oseylee Hull's case in the court system, they have no authority to interfere. The Director then presented the monthly production report to the Commissioners. Other Business - Commissioner Jones inquired about requests for transfers of Jean Weekly, and Rosie Taylor. They were informed that neither were qualified for a transfer after reviewing their situations. The Director was asked if he has posted the job openings. The Commissioners were informed that the jobs have been posted and interviews have been conducted. No decisions have been made. There being no further business, the meeting adjourned at 5:58 p.m. MINUTES OF THE APRIL 14, 1993 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President Bishop Commissioner Payne Commissioner Jones Staff: Executive Director Stuchell Assistant Director Yalamanchi Administrative Secretary Davenport HDS, Carmen Gomez HDS, Jeanette Muse HDS, Thomas Woods Ethel Williams, HSS Guests: Maria Rincon Leona Robke Joann Hays Walter Alexander Shirley Bedford Lila Birdsall President Lopez call the meeting to order at 5:25 p.m. Richard Cook Sam Obrecht Maria Hernandez Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Payne who arrived at 5:28 p.m. Director Stuchell directed the attention of the Commissioners to the letter of resignation from Commissioner Bergstrom contained in their packets. Mr. Bergstrom has moved to Okemos. Commissioner Jones moved for the approval of the minutes of the March 24, 1993, Regular Commission Meeting. Seconded by Commissioner Bishop. Ayes: Lopez, Jones, Bishop Nays: None Absent: Payne The Previously Paid Liabilities report dated April 5, 1993, was reviewed. Commissioner Jones moved for the acceptance of the report, seconded by Commissioner Bishop. Ayes: Lopez, Jones, Bishop Nays: None Absent: Payne -2- CIAP Update - Director Stuchell updated the Commissioners that Mr. Jon Bauer has been added to the staff as our in - house Architect as of Tuesday, April 6, 1993. Work will get started at S. Washington Park in the month of May. Mr. Larry Jones, of CBA had construction meeting with residents. This will be our last CIAP work forever. After this the COMP monies take over. Informed the Commissioners and residents present as to the status of the soil contamination in the courtyard at Oliver Towers. Arrangements are being made to remove the contaminated soil and dispose of it in a safe way. Then the work can be completed on our courtyard. Director Stuchell informed the Commissioners that Lansing Housing Commission's Computer Learning Centers have again been chosen as a semi-finalist in the Innovations Award competition. We will know in July if we become finalists. Then we will be competing for a $100,000 Award. Assistant Director Ravi Yalamanchi took our 1993 Drug Elimination Grant Application to HUD. These monies are used to fund the Computer Learning Centers and the Community Policing. This year a new component will be introduced, if we are funded, in the way of Volunteer Tenant Patrols. At this point in the meeting, President Delma Lopez appointed Commissioner's Bishop and Payne to a Personnel Committee. The Director then presented the monthly production report to the Commissioners. 10 tenants from Oliver Tower were present at the meeting, and the Commission opened the floor to these tenants at this time. They were present to express their concern that no open decision or determination was made concerning the Manager's level of authority over Floor Captains. President Delma Lopez informed the tenants that as the Board they could make recommendations concerning issues such as this, but the final decision would be the responsibility of the Manager of Building. There being no further business, the meeting adjourned at 6:10 p.m. MINUTES OF THE MAY 12, 1993 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President Bishop Commissioner Payne Commissioner Jones Staff: Executive Director Stuchell Assistant Director Yalamanchi Administrative Secretary Davenport Steve Doerr, Maintenance Supt. HDS, Carmen Gomez HDS, Jeanette Muse HDS, Thomas Woods Ethel Williams, HSS Guests: Maria Rincon Joann Hays Shirley Bedford Letti Polacio Pauline Gonzalez Mary Price Hiawatha Tyson, Maintenance Vickie Limberg, Clerical Earl Blount, Maintenance Pat Crane, Clerical Commission Attorney Chiodini Maria Hernandez Walter Alexander Lila Birdsall Lupe Vasquez Joe Gonzalez Tony Hernandez President Lopez called the meeting to order at 5:18 p.m. Director Stuchell called the roll, all Commissioners present. Kay Lucas Louella Lamb Maria Hernandez Teresa Navarro Vera Houston Oleta Vaughn Director Stuchell took this opportunity to introduce Steve Doerr as the new Maintenance Superintendent and Ethel Williams as the new Housing District Supervisor. Ethel was not yet present, but was congratulated on her promotion when she arrived. Commissioner Payne moved for the approval of the minutes of the April 14, 1993, Regular Commission Meeting. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Bishop, Payne Nays: None The Previously Paid Liabilities report dated April 27, 1993, was reviewed. Commissioner Payne moved for the acceptance of the report, seconded by Commissioner Bishop. Ayes: Lopez, Jones, Bishop, Payne Nays: None -2 - Resolution #744 - Low -Rent Budget Revision was then presented to the Commission for approval. Director Stuchell explained the details of the revision. Commissioner Bishop moved to approve Resolution #744, the motion being seconded by Commissioner Payne. Ayes: Jones, Bishop, Lopez, Payne Nays: None The Commissioners were directed to a letter by Jon Bauer, in-house Architect, recommending Gove Associates, Inc., from Lansing, Michigan as the most qualified bidder for the engineering and consulting services needed. Director Stuchell asked that the Commissioners make a motion to approve the Commission entering into a Contract with Gove Associates, Inc. Commissioner Bishop made a motion to approve the Commission entering into a Contract with Gove Associates, Inc. The motion being seconded by Commissioner Payne. Ayes: Bishop, Lopez, Payne, Jones Nays: None The Lansing Housing Commission has been informed we are a Finalist in the Innovations in State and Local Government Awards Program through the Ford Foundation and Harvard University. We were chosen from afield of 1637 initial applicants as finalists. This includes programs from throughout the Country. We will have a representative visiting our Computer Learning Centers on May 20, 1993, to evaluate our program. The Director along with Seth Hirshorn from the University of Michigan will then go to Harvard University to present the program to the Innovations Committee. If we win this competition we will be awarded $100,000.00 to further our progress in Drug Elimination. The Director then presented the monthly production report to the Commissioners. A question was asked as to the percentage of vacacies in our senior buildings. Director Stuchell explained that Legislature has been passed that enables Public Housing Authorities to designate particular housing as elderly or near elderly. The issue of Mixed Population has been one of the biggest concerns for Public Housing Authorities throughout the Country for the past year. It involves housing younger disabled or handicapped individuals in with elderly residents. The problem is that the younger residents live a younger lifestyle. They have parties, have a lot of visitors, in general they are involved in behavior not condusive to living in a building housing mostly senior citizens. The Housing Commission has 1 -bedroom units available other than in the senior buildings, so we are waiting for direction. At this point, we are not sure whether this will be mandatory or voluntary. -3 - The President then asked if any guests present had any issues that they would like to present to the Commission at this time. Pauline Gonzalez informed the Commission that she has retained a different attorney and will pursue the issue of her position at the Commission. Thomas Woods, HDS stated that he would like to address the Commission regarding a memorandum he had received from the Executive Director. Mr. Woods was informed that the Personnel Policy of the Housing Commission states the procedure which should be followed. Commissioner Bishop suggested that the Commission go into Executive Session. At the recommendation of the Commission's Labor Attorney, it was decided that this was a matter for the Personnel Committee. There being no further business the meeting adjourned at 5:50 P.M. MINUTES OF THE JUNE 09, 1993 COMMISSION MEETING LANSING HOUSING COMMISSION 12 36 Present: President Lopez Vice -President Bishop Commissioner Payne Commissioner Jones Staff: Executive Director Stuchell Assistant Director Yalamanchi Administrative Secretary Davenport HDS, Carmen Gomez HDS, Jeanette Muse IDS, Thomas Woods Ethel Williams, HDS Guests: Walter Alexander Sam Obrecht Michael Muse Hiawatha Tyson, Maintenance Vickie Limberg, Clerk Earl Blount, Maintenance President Lopez called the meeting to order at 5:20 p.m. Director Stuchell called the roll, all Commissioners present. Commissioner Payne moved for the approval of the minutes of the May 12, 1993, Regular Commission Meeting. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Bishop, Payne Nays: None The Previously Paid Liabilities report for the month of May was reviewed. Questions were raised as to the amount of False Alarm Fees. False alarm fees were explained and then it was noted that there was a typo on report indicating a substantial amount designated for False alarm fees, after looking at it, the amount was part of our Community Policing Program and was incorrectly put under that heading. Question was raised to the check made to Earl Blount, it was noted that a mistake had been made in his pay. Commissioner Jones asked who was Mary Jo Clark. It was explained that Mary Jo was a temporary filling in the position of rent clerk. It was noted that an earlier meeting it was recommended by the Commissioners that this position be left open pending the outcome of other situations and that the position has been advertised, we have received resumes but no interviews have taken place yet. Commissioner Jones moved that the Liabilities report for May be approved, noting that the False Alarm typo be taken care of. It was seconded by Commissioner Bishop. -2 - Ayes: Lopez, Jones, Bishop, Payne Nays: None Resolution #745 - Low -Rent Security Deposits and rent credits to be written off were presented to the Commission for approval. Director Stuchell explained that it was basically housekeeping. To enable us to write off delequent accounts that have aged for the past year. Commissioner Bishop moved to approve Resolution #745, the motion being seconded by Commissioner Jones. Ayes: Jones, Bishop, Lopez, Payne Nays: None Resolution #746 - Approval of Homebuyer Uncollected Rents to be written off was presented to the Commission. Commissioner Jones move to approve Resolution #747, it being seconded by Commissioner Bishop. Ayes: Jones, Bishop, Lopez, Payne Nays: None Resolution 9747 - Low Rent Uncollected Rents to be written off was presented to the Commissioners. Commissioner Bishop moved to approve Resolution #747, it being seconded by Commissioner Payne. Ayes: Bishop, Lopez, Payne, Jones Nays: None The Director then presented the monthly production report to the Commissioners. It was asked if we had heard anything from HUD on the Mixed Population Issue. We have not yet heard and are awaiting direction. The President then asked if any guests present had any issues that they would like to present to the Commission at this time. Commissioner Bishop - Raised concerns regarding the Personnel Policy. President Lopez - Spoke to the history of the Personnel Policy. Mr. Woods - Spoke regarding the policy. Mr. Woods - Is it possible for 2 of the Personnel Committee members to be at the June 18, meeting. Mr. Woods was informed that the Commission cannot violate its own policy. If there is a disciplinary action taken short of termination, the personnel committee cannot meet with you. -3- President 3- President Lopez - Mr. Woods, you have an attorney, you have been notified of the situation we are in. It has already been stated, that it is for the attorneys on June 18, it is not a matter for us to get involved in now. Mr. Woods - If the Board wants to override a certain issue, can't they, do they have to stick to the letter of the policy. Director Stuchell stated that the Commission has several policies, you can't change them in an instant. The policy is not going to be changed tonight - we will get together with our attorney and take into consideration all of our employees. There being no further business the meeting adjourned at 5:50 P.M. President, Delma Lopez Chris Stuchell, Executive Director and Secretary Date: MINUTES OF SPECIAL MEETING JUNE 17, 1993, 4: 00 P.M. Present: President Lopez Vice -President Bishop Commissioner Payne Absent: Commissioner Jones Guests: Gaylon McDonald - AFSCME James Chiodini, Commission Attorney Staff.- Executive Director Stuchell Dona Davenport, Administrative Secretary Steve Doerr, Maintenance Superintendent David Beardsley, Unit Chapter Chairperson Thomas Woods, HDS President Lopez opened the meeting at 4:18 P.M. Director Stuchell called the roll. All Commissioners present with the exception of Commissioner Jones. Director Stuchell introduced the item of discussion for this meeting which was Earl Blount's grievance. He then introduced Mr. Gaylon McDonald the Union representative. Mr. McDonald thanked the Commission for having them at the meeting. The absence of Commissioner Jones was noted and it was put on record that they did not want a vote taken until all Commissioners could be present. He stated that they feel a violation of the contract has been done in reference to line 13.3 C, which talks about call in pay. The grievance was filed relative to the fact that Mr. Blount was not allowed to participate in the on call procedure. The Union's basis for the Grievance is that Mr. Blount had been cleared by Dr. Sorenson with no limitations and that after a phone call with the Executive Director he was taken off on call and put on limitations the day he was scheduled to go on call. Commissioner Bishop moved to go into Executive Session at 4:28 P.M. at the request of the Union. Seconded by Commissioner Payne. Again at the request of the Union, Commissioner Bishop moved to go out of Executive Session at 4:29 P.M. Seconded by Commissioner Payne. -2 - Director Stuchell explained the basis of the decision to take Earl off call. Director Stuchell provided communication from an employee of the Company doctor as well as a recap of his conversation with Dr. Sorenson. Director Stuchell stated to the Commission that Dr. Sorenson had told him that Earl had said that his job as Maintenance id'orker 24, involved no strenuous activities. After discussing the job description with Dr. Sorenson, Dr. Sorenson recommended a further physical evaluation: Director Stuchell stated that this on top of other events which occurred during Earl's treatment required the action taken. Commission Attorney, James Chiodini spoke to the Union's charge of contract violation. Mr. Blount indicated that he had told every doctor that he was cocaine ad4ictive. Discussion was held back and forth between the Union and Commission staff and James Chiodini regarding the Contract. Mr. McDonald thanked the Commission for the opportunity to present the grievance to them. Commissioner Bishop moved to adjourn the meeting. Commissioner Payne seconded it. The meeting adjourned at 4:58 P.M. President, Delma Lopez Chris Stuchell, Executive Director and Secretary Date: MINUTES OF THE JULY 14, 1993 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President Bishop Commissioner Payne Commissioner Jones Staff: Executive Director Stuchell Assistant Director Yalamanchi Administrative Secretary Davenport HDS, Carmen Gomez David Beardsley, Maintenance HDS, Jeanette Muse HDS, Thomas Woods HDS, Ethel Williams Pat Crane, Clerk Vickie Limberg, Clerk Earl Blount, Maintenance Guests: Leona Robke Joe Gonzalez Sam Obrecht Jo Flaherty Pauline Gonzalez Nancy Ramsey President Lopez called the meeting to order at 5:23 p.m. Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Bishop who arrived at 5:30 P.M.. Commissioner Jones moved for the approval of the minutes of the June 09, 1993, Regular Commission Meeting. Seconded by Commissioner Payne. Ayes: Lopez, Jones, Payne Nays: None Absent: Bishop Commissioner Payne moved for the approval of the minutes of the Special Commission Meeting on June 17, 1993. Seconded by Commissioner Jones. Ayes: Jones, Lopez, Payne Nays: None Absent: Bishop The Previously Paid Liabilities report for the month of June was reviewed. It was noted that we would be installing new doors at LaRoy Froh. It seems the old double doors were not locking the way they should. -2 - Commissioner Jones moved for the approval of the Liabilities report for the month of June. It being seconded by Commissioner Payne. Ayes: Lopez, Jones, Payne Nays: None Absent: Bishop Item #6 on the Agenda was the Earl Blount Grievance. It was stayed until Commissioner Bishop's arrival. Resolution #748 - Low -Income Revised Utility Allowances were explained to the Commissioners. It was moved by Commissioner Payne to approve the revised utility allowances. Seconded by Commissioner Jones. Ayes: Jones, Bishop, Lopez, Payne Nays: None Upon Commissioner Bishop's arrival the Board went back to Agenda Item #6. It was stated that the Commissioners had received information from both sides. A decision was made by Management. The Board would have to vote on whether the decision would stand. Discussion was held. A vote was taken, with the results as follows: Ayes: Lopez, Payne Nays: Jones, Bishop A majority was not reached so Management's decision will stand. The President was asked to appoint a Negotiation's Committee. Commissioner Bishop and Commissioner Payne will serve on the Negotiation Committee. The Director then presented the monthly production report to the Commissioners. We are getting ready to go out for bid for the Community Centers. Since we are High Performers with HUD, alot of red tape can be bypassed. We expect our Centers to be up and running by the end of October. Each will have laundromats- run on the token system. Resident Council will get proceeds. They will house the Community Police Officer, Head Start and the Computer Learning Centers. -3 - The President then asked if any guests present had any issues that they would like to present to the Commission at this time. Kathy ONeill, a resident expressed concerns regarding a transfer. She was assured all that can be done, will be done to meet her needs. Thomas Woods expressed concern over the contents of his personnel file. He cited two memos in his file. One in 1989 and one in 1991. Earl Blount inquired about the meeting minutes of June 17, 1993. He was informed that the minutes were approved at tonight's meeting. He also inquired to the status of his account with Southland Clinic. Commissioner Jones asked Jo Flaherty if she was aware of when a new Commissioner would be appointed. Jo said the Mayor's office was working on it. At 6:34 P.M. Commissioner Jones moved to go into Executive Session. It being seconded by Commissioner Payne. There being no further busies, the meeting was adjourned at 8:06 P.M. FW President, Delma Lop Chris Stuchell, Executive Director and Secretary Date: I , c 3 MINUTES OF THE AUGUST 11, 1993 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President Bishop Commissioner Payne Commissioner Jones Staff: Executive Director Stuchell Pat Crane, Clerk Administrative Secretary Davenport Earl Blount, Maintenance HDS, Jeanette Muse HDS, Ethel Williams Steve Doerr, Maint. Supt. President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Jones who arrived at 5:23 P.M.. Commissioner Payne moved for the approval of the minutes of the July 14, 1993, Regular Commission Meeting. Seconded by Commissioner Bishop. Ayes: Lopez, Bishop, Payne Nays: None Absent: Jones Commissioner Bishop moved for the approval of the Executive minutes of the Commission Meeting on July 14, 1993. Seconded by Commissioner Payne. Ayes: Bishop, Lopez, Payne Nays: None Absent: Jones The Previously Paid Liabilities report for the month of July was presented. Commissioner Bishop requested that review be tabled until the arrival of Commissioner Jones. Resolution #749 - Approval of revised Utility Allowances for Low -Rent Public Housing for Townhouses was presented to the Board for approval. Commissioner Payne moved for the approval of the new Utility Allowances, it being seconded by Commissioner Bishop. IPM Upon Commissioner Jones arrival the Liabilities report was then presented to the Commission. Commissioner Jones had questions regarding the Guardian Alarm System and ADT Alarm System. Styline furniture rental, and Two Men and a Truck Moving Company. Commissioner Bishop requested a copy of the itemized billings from Commission Attorneys. Director Stuchell answered all questions and Commissioner Payne moved for the approval of the Liabilities report for the month of July. It being seconded by Commissioner Jones. Ayes: Lopez, Jones, Payne, Bishop Nays: None Under items of information, the Commissioners were presented with copies of a Civil Rights Complaint filed against the Commission. A copy of Commission Attorney's options for Personnel Policy and our budget submitted to Innovations in regards to our award. Director Stuchell explained the budget and what we plan to do with this fine award. CIAP - Contractors are down to the 1st floor at S. Washington Park. Work is progressing well. Commissioner Lopez requested that she be taken to S. Washington to see the improvements. Commissioner Bishop asked about the mixed population issue. We have not been informed yet, so we are going to go ahead and open up the 1 -bedroom waiting list and then adjust when the official ruling comes out. Commissioner Lopez suggested we put together a brochure to hand out. It was noted that we have a handout outlining our housing and services. Director Stuchell took this opportunity to congratulate Steve Doerr, Maintenance Superintendent for the wonderful job they did rehabbing 1109 Ferley St. That the former tenant had left it in atrocious shape and it looked like a new house when our maintenance crew was finished with it. HDS, Ethel Williams also expressed her thanks for the job done. Commissioner Jones inquired as to whether HSS position has been filled. It has not. It was noted that Mr. James VanArkel has been hired to fill the Assignment 1192 Specialist position and a brief description of his duties was given to the Commissioners. It especially being noted that it was very confusing with 4 different Managers working from the same waiting lists. The Director then presented the monthly production report to the Commissioners. We will open the bids for the Community Rooms on Thursday, August 12, 1993. A question was asked as to the status of Kathy O'Neill, it was noted that she was transferred to Haag Road, as she reported people were threatening her and trying to get into her house. The President then asked if any guests present had any issues that they would like to present to the Commission at this time. Earl Blount expressed dissatisfaction with the minutes of the Special Commission Meeting held on June 17, 1993. It was noted, and Commissioner Bishop said they would look more closely at them in the future. At 5:55 P.M. Commissioner Jones moved to go into Executive Session. It being seconded by Commissioner Payne. There being no further business, the meeting was adjourned at 6:11 P.M. MINUTES OF THE SEPTEMBER 08, 1993 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President Bishop Commissioner Payne Commissioner Jones Staff: Executive Director Stuchell Pat Crane, Clerk Administrative Secretary Davenport HDS, Jeanette Muse Thomas Woods, HDS HDS, Ethel Williams Steve Doerr, Maint. Supt. c� CD President Lopez called the meeting to order at 5:17 p.m. Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Bishop who arrived at 5:20 P.M.. Commissioner Payne moved for the approval of the minutes of the August 11, 1993, Regular Commission Meeting. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Payne Nays: None Absent: Bishop Commissioner Payne moved for the approval of the Executive minutes of the Commission Meeting on August 11, 1993. Seconded by Commissioner Jones. Ayes: Jones, Lopez, Payne Nays: None Absent: Bishop The Previously Paid Liabilities report for the month of August was presented. Questions were answered, and Commissioner Payne moved for the approval of the report, it being seconded by Commissioner Jones. Ayes: Jones, Lopez, Payne Nays: None Absent: Bishop Resolution #750 - Approval of Amendment 33, approval of additional monies for execution of modernization. The Resolution was explained and its pertinance to -2 - Resolution #751. Commissioner Payne moved to approve the resolution, it being seconded by Commissioner Bishop. Ayes: Lopez, Bishop, Payne, Jones Nays: None Absent: None Resolution #751 - Approval of submission of the Annual Statement/Performance and Evaluation Report - revised to include the additional money of Amendment 33. Commissioner Bishop moved to approve Resolution #751, it being seconded by Commissioner Payne. Ayes: Bishop, Jones, Lopez, Payne Nays: None Absent: None The Commissioners were then presented with 4 policies for review to be approved at next months meeting. These included: Homeownership Opportunities Policy, Economic Development/Self-Sufficiency Policy, Anti -Drug Strategy/Security Policy and Resident Participation/Management Policy. It was asked that they review the draft policies and provide any input they may have before next meeting. Attention was then directed to a letter the Housing Commission received from Vice - President Al Gore in regards to our Innovations Award. Also, under items of information were copies of Civil Rights Complaints filed by Commission employees. These have been turned over to Commission Attorney, James Chiodini. Also, a communication from Stuart Dunnings regarding Oseylee Hill. The Director then presented the monthly production report to the Commissioners. It being noted that the 1 bedroom waiting list has been opened. The President then asked if any guests present had any issues that they would like to present to the Commission at this time. Discussion was held on the Commission's Procurement Policy. A brief review of the policy was done. Fka At this time it was requested that the meeting go into Executive Session. At 5:55 P.M. Commissioner Payne moved to go into Executive Session, it being seconded by Commissioner Jones. The meeting was reopened to the public at 6:23 P.M. The meeting adjourned at 6:24 P.M. President, Delma Lopez Chris Stuchell, Executive Director and Secretary Date: MINUTES OF THE OCTOBER 13, 1993 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President Bishop Commissioner Payne Commissioner Jones Commissioner Jeffries Staff: Executive Director Stuchell Administrative Secretary Davenport Assistant Director, Ravi Yalamanchi HDS, Ethel Williams Dave Beardsley, Maint. James VanArkel Guests: Jan Patrick Jo Flaherty President Lopez called the meeting to order at 5:15 p.m. Pat Crane, Clerk HDS, Jeanette Muse Thomas Woods, HDS Steve Doerr, Maint. Supt. Garry Bullock Dan Coats Bill Davenport Director Stuchell introduced Brian Jeffries, our new Commissioner to all present. Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Bishop who arrived at 5:23 P.M.. Commissioner Payne moved for the approval of the minutes of the September 08, 1993, Regular Commission Meeting. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Payne, Jeffries Nays: None Absent: Bishop Commissioner Jones moved for the approval of the Executive minutes of the Commission Meeting on September 08, 1993. Seconded by Commissioner Payne. Ayes: Jones, Lopez, Payne, Jeffries Nays: None Absent: Bishop -2 - At this time, Assistant Director, Ravi Yalamanchi introduced our guests from the Michigan Public Service Commission. They explained an Energy Conservation Project that the Lansing Housing Commission would like to participate in. We would be the first Housing Authority to participate in such a program. Discussion was held on all the positive aspects of such a program. It was suggested that an educational class be incorporated into this program to teach tenants the proper use of utilities, etc. Authorization was.requested to use $29,000 in funds from operating expenses to commence this project. Commissioner Payne made a motion to authorize the needed funds to partake in this project. It being seconded by Commissioner Jones. Ayes: Jones, Lopez, Bishop, Jeffries, Payne Nays: None Director Stuchell took this opportunity to inform the Commission and all present that we had received a call from ABC News wanting to do a feature on our Computer Learning Center's Innovations Award. He also mentioned the reception to be held at City Hall on October 22, 1993, to officially announce this award. The Previously Paid Liabilities report for the month of September was presented. Questions were answered, and Commissioner Jones moved for the approval of the report, it being seconded by Commissioner Bishop. Ayes: Jones, Lopez, Payne, Jeffries, Bishop Nays: None Resolution #752 - Approval of Annual Statement/Performance Evaluation for 1992 was put before the Commission. Commissioner Bishop moved to approved Resolution 752 with Commissioner Payne seconding it. Ayes: Jones, Lopez, Payne, Jeffries, Bishop Nays: None Resolution #753 - Public Housing Management Assessment Program for the year 1992 - 1993 year was presented for approval by the Board. Commissioner Jones -3 - moved for the approval of the PHMAP Resolution #753. It being seconded by Commisisoner Payne. Ayes: Bishop, Jeffries, Lopez, Payne, Jones Nays: None Resolution #754 - Approval of four (4) policies. Formally adopting the following: 1. Homeownership Opportunities Policy 2. Economic Development/Self Sufficiency Policy 3. Anti -Drug Strategy/Security Policy 4. Resident Participation/Management Policy We have already in progress numerous programs addressing each policy. Commissioner Payne moved to adopt these new policies, it being seconded by Commissioner Jones. Ayes: Jones, Jeffries, Lopez, Bishop, Lopez Nays: None Discussion was held on the next Negotiations - Tentative Date is October 27, 1993 at 5:00 P.M. Pauline Gonzales has requested a hearing before the Personnel Committee and it would be convenient to hold it the same day as the Negotiations as Personnel Committee is needed for both. It was agreed that the date was good. The Director then presented the monthly production report to the Commissioners. It being noted that progress is being made on the 1 bedroom vacancies. CIAP - S. Washington is proceeding slowly. Meeting tomorrow regarding the Courtyard at Oliver Towers. Public Comment - It was suggested that the Board go on the road. That we hold our meetings at another location for the next two months. Richard Cook - Stated he appreciated the donation of money from the Housing Commission. Expressed his appreciation for the staff. The Commission was informed that Walter Alexander passed. Walter attended many of our meetings. The meeting adjourned at 6:09 P.M. MINUTES OF THE NOVEMBER 10, 1993 COMMISSION MEETING LANSING HOUSING COMMISSION MT. VERNON PARK DEVELOPMENT Present: President Lopez Vice -President Bishop Commissioner Payne Commissioner Jones Commissioner Jeffries Staff: Executive Director Stuchell Pat Crane, Clerk Administrative Secretary Davenport HDS, Jeanette Muse Thomas Woods, HDS HDS, Ethel Williams Steve Doerr, Maint. Supt. Dave Beardsley, Maint. Guests: Marie Saxton Carrie Smith Bennie Whitman Pauline Gonzalez Joe Gonzalez Anna Stuckey Evelyn Brown President Lopez called the meeting to order at 5:17 p.m. Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Jeffries who arrived at 5:20 P.M. and Commissioner Bishop who arrived at 5:30 P.M. Director Stuchell introduced the Commissioners to all in attendance. Commissioner Payne moved for the approval of the minutes of the October 13, 1993, Regular Commission Meeting. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Payne Nays: None Absent: Bishop, Jeffries The Previously Paid Liabilities report for the month of October was presented. Questions were answered, and Commissioner Payne moved for the approval of the report, it being seconded by Commissioner Jones. Ayes: Jones, Lopez, Payne Nays: None Absent: Jeffries, Bishop -2- CIAP update: Scattered sites are basically done so all attention will be focused on work at S. Washington. The back parking lot is finished. A security system was installed on back door. Will update in December. Work being done by Moore- Trosper on community buildings is going along well. Head Start should be in buildings the last week of November. The Resident Councils will be responsible for the laundromats. All proceeds will go to the Resident Councils. Attention was drawn to the Innovations Award on display. We have been contacted by both ABC and NBC for stories. The state of Connecticut has contacted us. Their Department of Corrections wart to put the program to work in their juvenile programs. The Computer Learning Centers will be featured on WKAR, Channel 23's Streetwatch Lansing on Wednesday night, at 10:00 p.m. Director Stuchell will be sitting on the panel. We got our first shipment of CD ROM, video and handbook will be done in a couple of weeks. Previewed video today, it is very professionally done. Commissioner Jeffries stated that he was very impressed with the Housing Commission winning this award, he made available copies of an article done on us by Governing Magazine. Personnel Committee matter was put on hold until the arrival of all Commissioners. Director Stuchell presented the monthly report. He introduced Dave Beardsley as the Maintenance man responsible for all of Mt. Vernon Park. Pauline Gonzalez was informed she could go into Executive Session to discuss her personnel matter if she so choose. She decided she would like to. At 5:35 p.m., Commissioner Jones moved that the Board go into Executive Session, it being seconded by Commissioner Payne. The meeting reconvened into regular session at 6:00 p.m. -3 - Commissioner Bishop moved to accept the changes to the Union contract. Commissioner Payne seconded it. Ayes: Jeffries, Bishop, Lopez, Payne, Jones Nays: None Officer Edward Forrest, Mt. Vernon's Community Police Officer was introduced to the Commissioners. He told the Commissioners that the residents, even though they do not express it directly, do appreciate all the Housing Commission and Commissioners do for them. The children especially love what is available to them. Dave Beardsley mentioned that he noticed to, that the children have grown immensely, matured as a result of all the positive activity at the development. The meeting adjourned at 6:10 p.m. 01-20-94P12:21 RCVD MINUTES OF THE DECEMBER 08, 1993 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President Bishop Commissioner Payne Commissioner Jones Commissioner Jeffries Staff: Executive Director Stuchell Pat Crane, Clerk Administrative Secretary Davenport HDS, Jeanette Muse Thomas Woods, HDS HDS, Ethel Williams Steve Doerr, Maint. Supt. Sandra Kowalk, RIC Guests: Richard Cook Mary Allen Pauline Gonzalez Jo Flaherty Joe Gonzalez President Lopez called the meeting to order at 5:27 p.m. Director Stuchell called the roll, all Commissioners present. Director Stuchell, read Resolution # 755 honoring Sandra Kowalk and the work she has done for the Computer Learning Center and put it on the table for a motion. Commissioner Jones moved to approve Resolution #755 and it was seconded by Commissioner Payne. Vote to approve Resolution #755 was unanimous. Moved: Commissioner Jones Seconded: Commissioner Payne Ayes: Lopez, Bishop, Payne, Jeffries, Jones Director Stuchell, read Resolution # 756 honoring Jo Flaherty for her service as a Commissioner and then as liasion between the City of Lansing and the Housing Commission and put it on the table for a motion. Commissioner Jeffries moved to approve Resolution 056 and it was seconded by Commissioner Payne. Vote to approve Resolution #756 was also unanimous. Moved: Commissioner Jeffries Seconded: Commissioner Payne Ayes: Lopez, Bishop, Payne, Jeffries, Jones -2 - Director Stuchell placed on the floor, the election of officers. Commissioner Payne moved for the nomination of Delma Lopez for the positon of President. Seconded by Commissioner Jones. Nominations for President closed. Unanimous Vote Commissioner Jeffries moved for the nomination of Cynthia Jones for Vice - President. Seconded by Commissioner Payne. Nominations for Vice -President closed. Unanimous Vote Commissioner Jones moved for the approval of the minutes of the November 10, 1993, Regular Commission Meeting. Seconded by Commissioner Payne. Ayes: Lopez, Jones, Payne, Bishop, Jeffries Nays: None Commissioner Bishop moved for the approval of the Executive minutes of the November 10, 1993, regular Commission meeting. It being seconded by Commissioner Payne. Ayes: Jones, Bishop, Lopez, Jeffries, Payne Nays: None The Previously Paid Liabilities report for the month of November was presented. Questions were answered, and Commissioner Payne moved for the approval of the report, it being seconded by Commissioner Jones. Ayes: Jones, Lopez, Payne, Jeffries, Bishop Nays: None Pauline Gonzalez matter was tabled till the end of the meeting. Director Stuchell then addressed the Commission in regards to the City of Lansing's YouthBuild Grant Application. Authorization for the Commission to give their support and participation in this program. We would be utilizing our upcoming Homeownership Program and our COMP work as training sites for youth in the City of Lansing. -3 - Commissioner Payne moved to approve our support and participation for the YouthBuild Program. It being seconded by Commissioner Jeffries. Ayes: Jeffries, Jones, Bishop, Lopez, Payne Nays: None Director Stuchell referred to the correspondence between the Housing Commission and Mayor elect, David Hollister and that he had inquired about the agency's priorities for 1994. They were read aloud to all present. Authorization of funds - Community Policing Program. Director Stuchell addressed the Commision for authorization to help fund the Community Policing Program as our Drug Elimination Grant ends this Spring. We only need to fund, Mt. Vernon Park as the other 2 sites will become district offices for the police department. The police department is asking for $30,000 for the next 3 years to fund this program. Commissioner Jeffries moved to approve authorization of $30,000 yearly for the next 3 years for the Community Police Officer. It being seconded by Commissioner Payne. Ayes: Lopez, Jones, Bishop, Jeffries, Payne Nays: None CIAP-Repunching Scatter Sites next week, should be done by Christmas. Should turn over the barrier free units. Contractors putting in heating system on roof at LaRoy Froh. 1990 and 1991 CIAP will be done. Posting of Assitant Director's position will be done December 15, 1993. In the Lansing State Journal, and Detroit News and NAHRO Monitor. A copy of the communication from Mayor elect, David Hollister and response was brought to the attention of the Commissioners. Director Stuchell presented the monthly report. Richard Cook addressed the Commission in regards to having Carmen Gomez as Oliver Tower Manager on a full-time basis. He asked if it would be alright to take up a petition. He was told that he had every right to do that if he wanted to. Commissioner Bishop inquired as to the report from Dr. Dauer. The Commission was informed that Dr. Dauer has not submitted a report to the Commission yet. -4 - Thomas Woods addressed the Commission regarding the recognition of Assistant Director, Ravi Yalamanchi. Also, the revision of the Personnel Policy and the maintenance of personnel files. He was assured that the Commission would pursue this issue. At 6:30 p.m., Commissioner Jones moved that the Board go into Executive Session, it being seconded by Commissioner Payne. The meeting reconvened into regular session at 7:47 p.m. Commissioner Jeffries moved to offer Pauline Gonzales a settlement. It being seconded by Commissioner Payne. Ayes: Commissioners, Payne, Jeffries, Lopez Nays: Commissioners, Bishop, Jones The meeting adjourned at 7:50 p.m.