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HomeMy WebLinkAbout1992 Lansing Housing Commission MinutesMINUTES OF THE JANUARY 14, 1992 COMMISSION MEETING LANSING HOUSING COMMISSION Q CO < Present: President Lopez Vice -President Bergstrom Commissioner Jones Commissioner Bishop ti Commissioner Payne Absent: None N c3 Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary Ethel Williams, Human Service Specialist f Guests: Malak Associates/Housing & Rehab Design Group Stein Hinkle Dawe Wood Johnson Korbuly/Graf, Inc., Architects Wakely Associates Mt. Pleasant, Inc. President Lopez called the meeting to order at 5:24 p.m. Director Stuchell called the roll and asked that the minutes show all Commissioners were present. Commissioner Jones moved for the approval of the minutes of the December 10, 1991, meeting. Seconded by Commissioner Payne. Ayes: Payne, Jones, Lopez, Bergstrom, Bishop Nays: None Absent: None Commissioner Bergstrom moved for the approval of the Previously Paid Liabilities Report dated 12/26/91. Seconded by Commissioner Payne. Ayes: Bishop, Lopez, Jones, Bergstrom, Payne Nays: None Absent: None t li -2 - Director Stuchell stated that proposals for the 1991 CIAP Program for Architectural, Engineering and Field Services had been received. Fifteen (15) proposals were received and had beers narrowed down to four (4) firms who would be making their presentation to the Commission at this meeting. The firms are Malak Associates, Southfield, MI, Stein Hinkle Dawe Wood Johnson, Lansing, MI, Korbuly/Graft Inc., South Bend, IN and Wakely Associates of Mt. Pleasant, SSI. Architects presented their proposals to the Commission after which the Commissioners asked questions. All presentations were completed at 6:50 P.M. John Jensen reviewed the bids received for Proposal C for LaRoy Froh and Forest Hoyt. He made the recommendation that RMI Construction, Inc., and Lowing Enterprise, Inc., a joint -venture, be awarded the contract for Proposal "C". Additionally, he said that RMI is required to hold their alternate bids for sixty days from time of bid, or until February 25, 1992, which would give the necessary time to evaluate the Proposal "0" bids and make recommendations for awarding that proposal. Commissioner Payne asked that the possibility of floor drains in bathrooms be considered. President Lopez left at 7:00 p.m. John Jensen and Bill Gallaher left at 7:03 p.m. Director Stuchell introduced and explained Resolution #722 - Approval of the Formula Characteristics Report for the Comprehensive Grant Program. Commissioner Jones moved for the adoption of Resolution #722. Seconded by Commissioner Bishop. Ayes: Nays: Absent: Payne, Jones, Bishop, Bergstrom None President Lopez (left at 7:00 p.m.) Director Stuchell introduced and explained Resolution #723 -Budget Revision #1 for the Homebuyer Program. mro Commissioner Payne moved for the adoption of Resolution #723. Seconded by Commissioner Bishop. Ayes: Jones, Bergstrom, Payne, Bishop Nays: None Absent: President Lopez (left at 7:00 p.m.) Vice -President Bergstrom left at 7:07 p.m. Director Stuchell reviewed the Annual Audit for Fiscal Year ending June 30, 1991. The Director informed the Commission that First of America Bank - Central has agreed to provide the necessary collateral to the Commission. Director Stuchell said that Stephen Duarte, City Comptroller had contacted HUD Grand Rapids on the audit costs. Also that he has talked to the Grand Rapids office on this matter. Additionally, 1 he said that the Ways and Means Committee have not contacted him. Discussion was held on the conversion of DSS Grants, more will be discussed on this at a later date. Commissioner Bishop moved for adjournment. Seconded by Commissioner Jones. There being no further business, the meeting adjourned at 7:15 p.m. Submitted by: C/C� Chris Stuc Delma L Date: 7, g am 11, Executive Director and Secretary , V'resident of the Board MINUTES OF THE FEBRUARY 11, 1992 COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Delma Lopez Vice -President Bergstrom (arrived at 5:17) Commissioner Dorothy Payne Commissioner Cynthia Jones Absent: Commissioner Bishop (ill) Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary Guests: Harold Leeman President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll. Commissioner Bergstrom had not arrived for roll call and the Director stated that Commissioner Bishop had called and stated that he was ill and would not be attending the meeting. Commissioner Payne moved for the approval of the minutes of the January 14, 1992, Commission Meeting. Seconded by Commissioner Jones. Ayes: Jones, Payne, Lopez Nays: None Absent: Commissioner Bergstrom (had not arrived) Commissioner Bishop Commissioner Bergstrom arrived at 5:17 p.m. Commissioner Payne moved for the approval of the Previously Paid Liabilities Report dated 2/3/92. Seconded by Commissioner Jones: Ayes: Payne, Bergstrom, Lopez, Jones Nays: None Absent: Commissioner Bishop CT h Wd GT NSW H __..._ _ . _..._.._.._._ :,`e -2 - Director Stuchell introduced Resolution #724 and stated that First of America Bank -Central requires us to have on file this resolution which basically is an update of a prior resolution which denotes who has the authority to transfer funds. Commissioner Jones moved for the adoption of Resolution #724. Seconded by Commissioner Payne. Ayes: Lopez, Jones, Bergstrom, Payne Nays: None Absent: Commissioner Bishop On the next agenda item, LHC v Robert Leija, Commissioner Bergstrom stated that since this involves a pending litigation that he would like to defer it until the end of the meeting and at that time go into closed session. All Commissioners agreed. The Director referred to the communication from Stephen Duarte requesting the workpapers used by John C. Dipiero, CPA when he did the recent audits for the Commission. The workpapers have been received from Mr. Dipiero and are now the Director's responsibility. A communication was sent to Mr. Duarte telling him the workpapers had been received and to contact the Director. Director Stuchell brought to the attention of the Commission the Human Relations Dinner and asked that Commissioners wishing to attend to call him within the week. Under the Director's Monthly Production Report, Mr. Stuchell made the following comments; the work on the elevators at South Washington Park has been completed and they are working fine; all Commission residents have new appliances with the exception of approximately thirty (30) scattered sites (which possibly could be covered under the Needs Assessment at a later date) and bids were opened for work at Oliver Tower with Carpenters Built America being the low bidder. The Director reminded Commissioners of the Open House for the Computer Learning Centers and stated that Mayor McKane will be present and also representatives from the Martin Luther King Holiday Commission to present a plaque and $1,000 donation in the name of Earvin "Magic" Johnson. -3 - Commissioner Bergstrom moved to go into Closed Session to discuss a pending law suite. Unanimous vote. Commission went into Closed Session at 5:30 p.mm. Commissioner Bergstrom moved to go out of Closed Session. Unanimous vote. Commission went out of Closed Session at 5:37 p.m. Regular Commission Meeting convened at 5:38 p.m. Personnel matter was discussed. Director Stuchell recommended that Wakely Associates Mt. Pleasant/Architects and Engineers be selected as the Architect for the 1991 CIAP project. Discussion was held on the selection of Wakely Associates for the 1991 CIAP project. Commissioner Jones said that she would like to keep our monies here in Lansing and also some minority involvement. Also, when the Director spoke to Commissioner Bishop on the telephone he said that instead of going out with big contractors, to go with a lot of small companies. Commissioner Bergstrom moved to accept the Director's recommendation to go with Wakely Associates with the stipulation that in the 1991 CIAP, greater emphasis be placed on local participation and minority. Also, compliance with the Commission's Affirmative Action Plan. Seconded by Commissioner Jones. Ayes: Jones, Lopez, Bergstrom, Payne Nays: None Absent: Commissioner Bishop Commissioner Jones moved for adjournment. Unanimous There being no further sin ss, the meeting adjourned at 5:40. Submitted by: Chris Stu`c%e,ll, Executive Director and Secretary 'Selma Lop z, Board President Date: MINUTES OF THE APRIL 14, 1992, COMMISSION'MEETING LANSING HOUSING COMMISPION ;i .� s' f fi l2 L119 Present: President Delma Lopez Vice -President Chris Bergstrom Commissioner Dorothy Payne Commissioner Cynthia Jones Absent: Commissioner William Bishop Staff: Chris Stuchell, Executive Director Dona Davenport, Secretary Thomas Woods, HDS Jeanette Muse, HDS Ethel Williams, HSS Hiawatha Tyson, Maintenance Earl Blount, Maintenance Guests: Jim Chiodini Michael Muse William Hill Oseylee Hill President Lopez called the meeting to order at 5:53 p.m. Director Stuchell called the Roll, all Commissioners present with the exception of Commissioner Bishop. Commissioner Jones moved for the approval of the minutes of the March 17, 1992, Commission Meeting. Seconded by Commissioner Payne. Aves: Lopez, Bergstrom, Jones , Payne Nays: None Absent: Commissioner Bishop It was s.uggested by Director Stuchell that Agenda Item 4 regarding a Pending Litigation be discussed in Executive Session. Commissioner Bergstrom moved that the Commissioners go into Executive Session. Seconded by Commissioner Payne. Ayes: Bergstrom, Jones, Lopez, Payne Nays: None Absent: Commissioner Bishop The Commissioners went into Executive Session at 5:17 p.m. -2 - At 5:18 Commissioner William Bishop arrived for the meeting. The Commission meeting reconvened at 5:51 p.m. After reconvening the Commission then addressed personnel matters. The Commission upheld the disciplinary actions issued to Hiawatha Tyson and John Smith. The Commission upholds the termination of Earl Blount; however, Commissioner Bergstrom recommended in regards to Mr. Earl Blount, that Mr. Blount, and the Union representative meet within a 30 - day period to discuss a possible back to work agreement. The Commission unanimously voted to uphold the Administration's determination that Mr. Droste's termination was not grievable. Director Stuchell made the Commissioners aware of correspondence to Union representative in regards to Jerome Droste. It was requested at this time by Commissioner Cynthia Jones, that the Commission meeting night be changed due to a personal scheduling conflict. All agreed to change the meeting night to Wednesday instead of Tuesday. Commissioner Jones then left the meeting at 6:00 p.m. Director Stuchell then presented to the Commission, the March liabilities report. Commissioner Bergstrom moved to approve the liabilities report. Seconded by President Lopez. Ayes: Payne, Bergstrom, Jones, Bishop, Lopez Nays: None Director Stuchell then brought to the attention of the Commissioners that our Computer Learning Centers have become a semi-finalist in the 1992 Innovations Awards Program, sponsored by the Ford Foundation in collaboration with the Kennedy School of Government at Harvard University. That we are the only semi- finalist in Michigan. He also noted that if our Computer Centers are chosen we will receive a $100.000.00 award. Director Stuchell then related information pertinent to the NAACP Freedom Fund Dinner. He will inform the Commissioners of the date. Director Stuchell informed the Commission that our renovations are in full swing at Hildebrandt, Mt. Vernon and into final content at Oliver Tower. He explained the blueprints for the new 3 offices. This will allow the accounting offices to be moved back up front with the rest of the Commission offices and provide more efficient administrative office space. The Director's Monthly Production Report was reviewed. The Commission meeting was then opened to Public Comment. Mr William Hill and his mother, Oseylee Hill, spoke on the matter of trim getting custody of his minor child, and Mrs. Hill being permitted to remain in her two bedroom home at 1738 Jolly. Mr. Hill stated that Mrs. Hill had provided her Foster Care License which is what the Commission had requested of them. Director Stuchell addressed the issue by stating that what they are asking is that they be allowed to go beyond Commission Policy. They are asking that they be allowed to stay because of the Foster Care License. What is needed is proof from the court of custody of the minor child. Director Stuchell stated that they have nothing except the Foster Care License and that does not negate Commission Policy. Commissioner Bergstrom inquired of Mr. Hill who his attorney was and that, Mr. Hill ask his attorney to call Mr. Stuchell and explain how custody proceedings are coming along. Director Stuchell stated he would advise Mr. Hill, by letter, dated no later than Friday, April 17, 1992, as to what he needs to provide and a time frame to provide it in. President Lopez did advise Mr. Hill that if criteria is not met Mrs. Hill will have to move. William and Oseylee Hill left the meeting at 6:07 p.m. There being no further business the meeting adjourned at 6:10 p.m. Submitted by: Chris Stxchell, Executive Director and Secretary Delma Lq¢ee, Board President Date • MINUTES OF THE MAY 13, 1992, COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Delma Lopez Vice -President Chris Bergstrom c' Commissioner Dorothy Payne cc ;� ry Commissioner Cynthia Jones Commission William Bishop Staff: Chris Stuchell, Executive Director =' Ravi Yalamanchi, Assistant Director - Dona Davenport, Secretary Thomas Woods, HDS co Jeanette Muse, HDS j Ethel Williams, HSS © ccs i Guests: Ken Bragg William Hill Michael Muse President Lopez called the meeting to order at 5:16 P.M. Director Stuchell called the Roll, all Commissioners present for Roll Call with the exception of Commissioner Bishop who arrived for the meeting at 5:30 P.M. Commissioner Bergstrom moved for the approval of the minutes of the April 14, 1992, Commission Meeting. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Bergstrom, Jones Nays: None Absent: Commissioner Bishop Director Stuchell presented to the Commission the April Liabilities Report. Commissioner Bergstrom moved for the approval of the liabilities report. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Jones, Bergstrom Nays: None Absent: Commissioner William Bishop Director Stuchell introduced Resolution #728 -Homebuyer Accounts to be written off. After examining Mgmmissioner (l � i -2 - Bergstrom moved for the approval of Resolution #728. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Bergstrom, Jones, Bishop Nays: None Director Stuchell introduced Resolution #729 -Low Rent Credits to be written off. After examined the Resolution Commissioner Bergstrom moved to approve Resolution #729. Seconded by Commissioner Payne. Ayes: Lopez, Jones, Payne, Bishop, Bergstrom Nays: None Director Stuchell then presented Resolution #730 -Low Rent Accounts to be written off. After examining the Resolution Commissioner Bergstrom moved to approve Resolution #730. Seconded by Commissioner Payne. Ayes: Lopez, Bishop, Payne, Bergstrom, Jones Nays: None Director Stuchell then introduced Resolution #731 -Budget Revision Homebuyer Program #1. After examining the Resolution Commissioner Bergstrom moved to approve the Resolution. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Payne, Jones, Bishop Nays: None Director Stuchell then presented Resolution #732 -Budget Revision Low Rent, #1. Questions pertaining to the Budget Revision were presented to Director Stuchell, and Assistant Director Yalamanchi by Commissioner Bergstrom. All questions were answered and Commissioner Bergstrom moved to approve Resolution #732. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Jones, Bishop, Payne Nays: None Director Stuchell then proceeded to Agenda Item 10, Items of Information. Director Stuchell informed the Commission that we did not become a finalist in the 1992 Innovations Award Program. Commissioner Bergstrom stated that Congratulations are still in order for all involved to have become a semi-finalist. -3 - Director Stuchell presented all pertinent information about the NAACP Freedom Fund Dinner. Director Stuchell informed the Commission that Former Florida Governor, Bob Martinez will be visiting our Computer Learning Center at Mt. Vernon on May 19, at about 4:00 P.M. Governor Martinez is President Bush's Director of the Office of National Drug Control Policy. All Commissioners were encouraged to attend and meet Governor Martinez. Director Stuchell then presented to the Commission a concept for a new Homebuyer Program, "Strengthening the American Dream". Monies for this program will become available upon presentation of an adequate concept for a Homebuyer Plan. All questions raised as to available houses, financing, applicant qualifications and rehabilitation costs for the houses were answered by Assistant Director Yalamanchi. All Commissioners were impressed with this concept and Commissioner Bergstrom requested it be kept on the agenda for future meetings. Director Stuchell presented the Public Housing Management Assessment Program Scoring Report. We scored 89.29 which is in the high range for Public Housing in our area. The Director's Monthly Production Report was reviewed. Mr. Stuchell mentioned that the two senior units are 100% occupied. The Commission Meeting was then opened to Public Comment. Mr. Ken Bragg addressed the Commission with a misunderstanding about the application procedure for Public Housing. Procedures were explained to him and the Commission assured him he would be notified as soon as a 1 -bedroom waiting list was opened. Mr. Bragg left his correct address. Mr. William Hill addressed the Commission as to whether they have made a decision in regards to his Mother, Oseylee Hill, being permitted to remain in her two bedroom home at 1738 Jolly. Director Stuchell informed the Commission that he discussed Mr. Hill's custody case with Mr. Hill's attorney, and was informed the case could continue for a year. It was recommended by Director Stuchell that Mrs. Hill be required to transfer to a 1 - bedroom unit as to hold up a 2 -bedroom unit for a possible year is unfair to other tenants needing a 2 -bedroom unit now. -4 - Commissioner Bishop asked about the time frame for a transfer. Mr. Hill was assured that his Mother would be given the same time to move as all other tenants of the Housing Commission when required to transfer. Commissioner Payne thanked the Lansing Housing Commission for their expression of sympathy in the recent passing of her Mother. The meeting adjourned at 6:32 P.M. Submitted by: C ris StWhell, Executive Director and Secretary Deima LopC4z; Board President Date: MINUTES OF THE JUNE 11, 1992, COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Delma Lopez Vice -President Chris Bergstrom ".1 Commissioner Dorothy Payne co Commissioner William Bishop c_ Absent: Commissioner Cynthia Jones Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director ►--� Dona Davenport, Secretary C,) Guests: None CO j President Lopez called the meeting to order at 5:15 P.M. Director Stuchell called the Roll, all Commissioners were present with the exception of Commissioner Jones and Commissioner Bishop. Commissioner Bishop arrived for the meeting at 5:24 p.m. Commissioner Bergstrom moved for the approval of the minutes of the May 13, 1992, Commission Meeting. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Bergstrom Nays: None Absent: Jones, Bishop Director Stuchell presented to the Commission the May Liabilities Report. Commissioner Bergstrom moved for the approval of the liabilities report. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Bergstrom Nays: None Absent: Bishop, Jones Director Stuchell introduced Resolution #733, the Comprehensive Grant Program (CGP) to the Commissioners. Director Stuchell briefly explained all seventeen (17) items contained in the CGP. All questions pertaining to the Comprehensive Grant Program were -a - answered by Director Stuchell and Assistant Director Ravi Yalamanchi. After examining the CGP, Commissioner Bergstrom moved to approve the certification of Resolution #733. Seconded by Dorothy Payne. Ayes: Payne, Bergstrom, Lopez Nays: None Absent: Jones, Bishop Approval of Agenda Item #6, Resolution #734 was postponed until a later meeting at the request of Director Stuclell.' Director Stuchell then proceeded to Agenda Item 7, Items of Information. Director Stuchell presented to the Commissioners our Specific Activities Award received from the Department of Housing and Urban Development for our Drug Elimination Efforts. Director Stuchell and President Delma Lopez traveled to Washington, D.C. to receive the Award on behalf of the Lansing Housing Commission. Director Stuchell also showed the Commissioners a Certificate regarding our reaching Semi-finalist in the Innovations Award Program. Director Stuchell also mentioned the copies of communications to Mayor Terry McKane and Police chief Boles where we expressed our appreciation.for their participation in our Drug Elimination Efforts. Copies of communications in regards to Governor Martinez's visit to Mt. Vernon Park were reviewed. We expressed our Thanks to Governor Martinez for his visit and open invitation to him to visit us again if ever in this part of the Country. Director Stuchell informed the Commissioners that the Lansing Housing Commission Homebuyer Program is proceeding as expected and we will keep the Commissioners informed of any new developments. The Director's Monthly Production Report was reviewed. It was moved by Commissioner Bergstrom that the Commission go into Executive Session to discuss a Personnel Matter. The Commission went into Executive Session at 5:53 P.M. It was moved by Commissioner Bishop that the Commission go out of Executive Session at 6:30 P.M. Seconded by Commissioner Bergstrom. Axes: Bergstrom, Payne, Lopez, Bishop Nays: None Absent: Jones Being no other business Commissioner Bishop moved that the meeting be adjourned. Seconded by Commissioner Bergstrom. Ayes: Bergstrom, Payne, Lopez, Bishop Nays: None Absent: Jones The meeting adjourned at 6:31 P.M. Submitted by: Chris Stuchell, Executive Director and Secretary Delma Loe , Board President Date: %-J- 92__, MINUTES OF THE JULY 8, 1992, COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice President Bergstrom (arrived at 5:23 p.m.) Commissioner Bishop Commissioner Jones Commissioner Payne Absent: None Staff: Executive Director Stuchell Executive Secretary Permoda President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Bergstrom who arrived at 5:23 p.m. First agenda item, "Election of Officers" was delayed awaiting Commissioner Bergstrom's arrival. Commissioner Payne moved for the approval of the Minutes of the June 11, 1992, Regular Commission Meeting with the stipulation that the change be made on Commissioner Bishop's arrival from 6:24 p.m. to 5:24 p.m. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Payne, Nays: None Absent: Commissioner Bishop Bishop (had not arrived for vote) Commissioner Bishop moved for the approval of the Minutes of the June 11, 1992, Executive Session. Seconded by Commissioner Payne. Ayes: Jones, Bishop, Payne, Lopez Nays: None Absent: Commissioner Bishop (had not arrived for vote) -2 - The Previously Paid Liabilities Report dated 6-26-92, was reviewed. Commissioner Payne moved for the acceptance of the Previously Paid Liabilities Report dated 6-26-92. Seconded by Commissioner Jones. Ayes: Jones, Payne, Lopez, Bishop Nays: None Absent: Commissioner Bishop (had not arrived for vote) Items of Information were discussed: Director Stuchell spoke on the communication received from HUD Grand Rapids wherein HUD verified that the Commission possesses the management capability to participate successfully in the Comprehensive Grant Program. Director Stuchell informed the Commission the Detroit Public Television will be filming at Mt. Vernon and he will inform them when it will be shown on TV. The Director gave the Commission an update on the CIAP work being done. Also on the City Audit, he said that the City had gone out for bids for the Commission's Audit and this arrangement seemed to be agreeable with HUD and the Commission and hopefully, that the issue of the City Audit had been solved. Commissioner Bergstrom arrived at 5:23 p.m. Director Stuchell placed on the floor the election of officers. Commissioner Jones moved for the nomination of Delma Lopez for President. Seconded by Commissioner Bergstrom. Nomination for President closed. Unanimous Vote Commissioner Bergstrom moved for the nomination of William Bishop, Jr. for Vice -President. Seconded by Commissioner Payne. Nomination for Vice -President closed. Unanimous Vote The Director's Monthly Production Report was reviewed. -3 - Director Stuchell stated that all waiting lists are closed now. Commissioner Bishop asked the status of Mrs. Osylee Hill's move. Director Stuchell stated that Mrs. Hill is still reluctant to move, however, the Commission is still pursuing the move. Mrs. Hill did ask for a hearing and she was informed that she could not grieve Commission policy. At the close of the meeting, President Lopez, on behalf of the Board and the Director, presented retiring Executive Secretary, Billie Permoda with a dozen red roses. With tears in her eyes Mrs. Permoda expressed her deep appreciation for the beautiful roses and stated to the Board that she had enjoyed working with them and that she certainly would miss each and everyone of them and wished the Commission continued success in all future endeavors. Commissioner Bishop moved for adjournment. There being no further business, the meeting adjourned at 5:45 p.m. Submitted by: Chris Stuchell, Executive Director and Secretary Delma Lopez, Board President Date: MINUTES OF THE AUGUST 12, 1992, COMMISSION MEETING LANSING HOUSING COMMISSION President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Bergstrom who arrived at 5:23 p.m. Commissioner Jones moved for the approval of the Minutes of the July 8, 1992, Regular Commission Meeting. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Payne, Bishop Nays: None Absent: Commissioner Bishop (had not arrived for vote) The Previously Paid Liabilities Report dated August 3, 1992, was reviewed. Commissioner Payne moved for the acceptance of the Previously Paid Liabilities Report dated August 3, 1992. Seconded by Commissioner Lopez. Ayes: Jones, Payne, Lopez, Nays: None Absent: Commissioner Bishop Bergstrom (had not arrived for vote) Agenda Item Number, 5 City of Lansing - Annual Audit. The status of the Audit was communicated to the Commissioners; the number of bidders, and which company has met the specifications at an agreeable cost to the Commission. c- Co Present: President Lopez P rti� r Vice President Bishop Commissioner Bergstrom Commissioner Jones Commissioner Payne Absent: None t—' Staff: Executive Director Stuchell -_- CIO Assistant Director Yalamanchi CD Administrative Secretary Davenport Ethel Williams, HSS President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Bergstrom who arrived at 5:23 p.m. Commissioner Jones moved for the approval of the Minutes of the July 8, 1992, Regular Commission Meeting. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Payne, Bishop Nays: None Absent: Commissioner Bishop (had not arrived for vote) The Previously Paid Liabilities Report dated August 3, 1992, was reviewed. Commissioner Payne moved for the acceptance of the Previously Paid Liabilities Report dated August 3, 1992. Seconded by Commissioner Lopez. Ayes: Jones, Payne, Lopez, Nays: None Absent: Commissioner Bishop Bergstrom (had not arrived for vote) Agenda Item Number, 5 City of Lansing - Annual Audit. The status of the Audit was communicated to the Commissioners; the number of bidders, and which company has met the specifications at an agreeable cost to the Commission. Items of Information were discussed: Director Stuchell informed the Commissioners of our new Maintenance 24 employee, Ronald Owens. Mr. Owens is working at Hildebrant. Director Stuchell introduced Dona Davenport as the new Administrative Secretary. Commissioner Bishop arrived at 5:23 p.m. Director Stuchell informed the Commission that the Lansing Housing Commission, will be receiving an award of $100,000.00, from the State of Michigan. Along with the University of Michigan and the Saginaw Housing Commission. The $100.,000.00 award is to be used for the theater and recreational sports programs for high-risk youth. Director Stuchell then gave the Commissioners an update on the CIAP work throughout our developments. Construction has been started on the new offices downtown. The Contractors are now working on the 1st floor of Oliver Tower. We are getting ready to open bids on 100 new furnances. All roofs have been done with the exception of S. Washington and hopefully soon that work will commence. Commissioner Payne inquired if we use local contractors so that the business stay in the Lansing Area. Assistant Director Ravi Yalamanchi informed her that the bids received were both local and non -local. Director Stuchell went over the monthly production report with the Commissioners. Commissioner Bishop inquired into the status of the employee that had been reinstated. Director Stuchell stated that so far he is living up to his back to work agreement and everything seems to be going well. There being no further business, the meeting adjourned at 5:45 p.m. MINUTES OF THE SEPTEMBER 9, 1992, COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Commissioner Bergstrom Commissioner Payne Absent: Vice -President Bishop Commissioner Jones Staff: Executive Director Stuchell Assistant Director Yalamanchi Administrative Secretary Davenport President Lopez called the meeting to order at 5:15 p.m. c-, c-, Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Bishop and Commissioner Jones. Commissioner Bergstrom moved for the approval of the Minutes of the August 12, 1992, Regular Commission Meeting. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Payne Nays: None Absent: Commissioner Bishop, Commissioner Jones The Previously Paid Liabilities Report dated August 28, 1992, was reviewed. Commissioner Payne moved for the acceptance of the Previously Paid Liabilities Report dated August 28, 1992. Seconded by Commissioner Lopez. Ayes: Payne, Lopez, Bergstrom Nays: None Absent: Commissioner Bishop, Commissioner Jones CIAP - Director Stuchell explained our Relocation and Real Property Acquisition Review and stated we were found to be in compliance with all regulations. Director Stuchell informed the Commissioners that CIAP work is 50% completed at LaRoy Froh, 70% complete at Forest and Hoyt. Oliver Tower roof is completed. The inside work at Oliver Tower is complete except for some electrical work and wall repair. Director Stuchell then explained that the building of the new offices for the Lansing Housing Commission was temporarily on hold to the possibility of contaminated soil at the building site. The Department of Natural Resources has been notified and appropriate procedures have begun. We sign the contract for the new roof at S. Washington Park September 10, 1992. Roof work will begin as soon as possible. Under items of information, Director Stuchell presented the Commissioners with an overview of our Administration Certificate Program. This program will start in October 1992. Working in conjunction with Lansing Community College, the Lansing Housing Commission will be providing classes to 18 residents. The classes will take place at the Commission's Computer Learning Center and will follow curriculum established by Lansing Community College. Experienced instructors will be hired with funds from the Commission's Drug Elimination Program. All course work and necessary materials will be supplied by Lansing Community College. On completion of this 10 week program, residents will receive a joint Lansing Housing Commission/Lansing Community College Certificate of Completion, which can be used toward Lansing Community College Credit. The program is free to residents. Curriculum will provide residents with certified classwork in the Office Administration field (typing, filing, telephone, general clerical, etc.). Director Stuchell informed the Commissioners that Oseylee Hill asked for an adjournment at her court appearance. The new date is October 9, 1992. He and the Housing District Supervisor, Pauline Gonzalez, will attend the hearing. The Commissioners were informed they would be receiving the Section 8 Administrative Plan in the mail :to review. He explained that it outlines the way we administer our Section 8 Program and after they have read it we will notify them by phone for approval. Director Stuchell went over the monthly production report with the Commissioners. He informed them that the Bid Proposal for the new furnaces has been sent to HUD for approval. There being no further business, the meeting adjourned at 5:30 p.m. MINUTES OF THE OCTOBER 14, 1992, COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Commissioner Bergstrom t Commissioner Payne Commissioner Jones Commissioner Bishop Staff: Executive Director Stuchell Assistant Director Yalamanchi Administrative Secretary Davenport ~ ` Ethel Williams, HDS President Lopez called the meeting to order at 5:39 p.m. Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Payne. Commissioner Bergstrom moved for the approval of the Minutes of the Septemer 9, 1992, Regular Commission Meeting. Seconded by Commissioner Jones. Ayes: Lopez, Bergstrom, Bishop, Jones Nays: None Absent: Commissioner Payne The Previously Paid Liabilities Report dated September 29, 1992, was reviewed. Commissioner Bergstrom moved for the acceptance of the Previously Paid Liabilities Report dated September 29, 1992. Seconded by Commissioner Jones. Ayes: Lopez, Bergstrom, Jones, Bishop Nays: None Absent: Commissioner Jones After approving the liabilities report, Commissioner Bergstrom made a motion to authorize Director Stuchell to look into a different schedule of Testing for Commission employee, Earl Blount. Resolution #734 - Adoption of the Section 8 Administrative Plan was discussed, it being stated that we worked closely with the Jackson Housing Commision in creating our plan. Commissioner Jones moved to adopt Resolution #734 Commissoner Bergstrom seconding it. Ayes: Lopez, Bergstrom, Jones, Bishop Nays: None Absent: Payne -2 - Commissioner Payne arrived for the meeting at 5:44 P.M. At that time the meeting was temporaily adjourned for a photo session. The meeting reconvened at 5:53 P.M. Resolution #735 - Public Housing Management Assessment Program Certificate. It was explained to the Commissioners that this Certificate is a report of how our Housing Commission is being operated. It is reviewed and we are scored. Commissioner Bergstrom made a motion that we approve the PHMAP Cerfificate. Seconded by Commissioner Payne. Ayes: Payne, Lopez, Bishop, Jones, Bergstrom Nays: None The Director informed the Commissioners that our COMP Grant has been approved. This means 1.5 million dollars a year for the next five years to continue our innovations. Also our Drug Elimination Grant has been approved which means our Computer Learning Centers and our Community Police Officers can continue to do an outstanding job at our developments. CIAP - Doing foundation work on new addition. Will pour floor next week. Soil was not contaminated where new construction is being done. Interior work at Oliver Towers almost complete. Done with Forest Arbor, Done at Hoyt by middle of week, then can focus all effort on LaRoy Froh. Tuesday, October 20, 1992. Open bids for Scattered Sites and S. Washington. Also, Furniture Bids opened that day. The Director presented the monthly production report to the Commissioners. Will have complete reorganizational chart completed by November meeting. Oseylee Hill's court date set for November 20, 1992, although we are trying to qet it moved up. Our November Commission meeting date falls on Veteran's Day a Commission Holiday. A discussion was held and it was decided we would have November's meeting on the 18th. One week later than usual. r -3 - Commissioner Bergstrom made the suggestion that the Housing Commission find a way to contribute to the effort: that the police are putting forth in the Community with children. There being no other business the meeting adjourned at 6:15 P.M. Submitted by: Qhris StucWl, Executive Director and Secretary l % iii Delma Lope Boi&d President Date: MINUTES OF THE NOVEMBER 18, 1992, COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Commissioner Bergstrom Commissioner Payne Commissioner Jones Staff: Executive Director Stuchell Assistant Director Yalamanchi Administrative Secretary Davenport Jeanette Muse, HDS Ethel Williams, HSS Guests: Richard Cook Mary Turner Joann Hays Julia Brooks Ed Toomey President Lopez called the meeting to order at 5:34 p.m. Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Jones and Commissioner Bishop. Commissioner Payne moved for the approval of the Minutes of the October 14, 1992, Regular Commission Meeting. Seconded by Commissioner Bergstrom. Ayes: Lopez, Bergstrom, Payne Nays: None Absent: Commissioner Jones, Bishop The Previously Paid Liabilities Report dated November 12, 1992, was reviewed. Commissioner Bergstrom moved for the acceptance of the Previously Paid Liabilities Report dated November 12, 1992. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Payne Nays: None Absent: Commissioner Jones, Bishop After the liabilities report, all guests were introduced to the Commissioners. Richard Cook inquired about the Library windows. Director Stuchell then explained how the new office construction will be done. -2- Ed Toomey was then recognized and asked to address an issue he has concerning work at LaRoy Froh, Forest and Hoyt. He explained issues concerning the work he did and his position with General Contractor, RMI Construction, Inc., and Rashied Development. Commissioner Bergstrom responded to Mr. Toomey's statements and then let Director Stuchell clarify the Lansing Housing Commission's position on this issue. Commissioner Bergstrom suggested we meet with our attorney in an attempt to find a solution. Mr. Toomey thanked the Commissioners for their time and left the meeting at 5:55 P.M. Director Stuchell then presented to the Commissioners the concept of hiring an in house Architect due to the extensive work that will be done with the 5 year COMP Grant Program. After discussion on the matter, Commissioner Bergstrom suggested that the Housing Commission do more research and put together more information regarding the concept and at that time a decision would be made. The Commissioners were given a list of all agencies and programs they provide at our three family developments. It was noted that not long ago there were very few agencies that would go into our developments and run programs and now there is barely enough time for the programs to run without overlapping. CIAP-It was noted that work on the new offices is moving right along, the roof was put on this week. Work at LaRoy Froh, Forest and Hoyt is being wrapped up. Oliver Tower is near completion. The same Contractor that is doing the work on Oliver Tower got the contract for work at S. Washington and some Scattered Sites, and Wakely Associates will be Architect on that project also. The Director then presented the monthly production report to the Commissioners. Director Stuchell then brought to the attention of the Commissioners the Newsletter from S. Washington Park. Commissioner Bergstrom expressing that he was impressed and that he felt it served to provide a sense of community to the Residents at S. Washington and he would support the Commission if we could find a way to help continue this Newsletter. We also provided a copy of the Housing Commission's Newsletter the LHC Journal. -3 - Director Stuchell informed the Commissioners that we will be supporting the Police Athletic League through our State Grant for Youth Sports. Commissioner Dorothy Payne commented on what a good job everybody is doing. That problems are solved in a timely manner and more is going on now than ever before. There being no other business the meeting adjourned at 6:15 P.M. Submitted by: Chris Stuchell,. Executive Director and Secretary Delma Lopez, B96rd -resident Date: Z2- �2a - 22 F.i_CU. v- '93 Ai Z? P[l] 11 `Ib MINUTES OF THE DECEMBER 9, 1992, COMMISSION MEETING LANSING HOUSING COMMISSION Present: President Lopez Vice -President William Bishop Commissioner Bergstrom Commissioner Payne Commissioner Jones Staff: Executive Director Stuchell Assistant Director Yalamanchi Administrative Secretary Davenport James D. Armstead, Maintenance Supt. President Lopez called the meeting to order at 5:20 p.m. Director Stuchell called the roll, all Commissioners present. Commissioner Payne moved for the approval of the Minutes of the November 18, 1992, Regular Commission Meeting. Seconded by Commissioner Bergstrom. Ayes: Lopez, Bergstrom, Payne, Bishop, Jones Nays: None The Previously Paid Liabilities Report dated December 2, 1992, was reviewed. Commissioner Jones moved for the acceptance of the Previously Paid Liabilities Report dated December 2, 1992. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Payne, Bishop, Jones Nays: None Resolution #736 - Retirement of James D. Armstead. Director Stuchell addressed the Commission on the retirement of Jim Armstead. Expressing the Commission's thanks for the wonderful job he has done over the years and the legacy he is leaving is performance of the Maintenance Department. That since Jim became Superintendent the Department has made a complete turnaround. Director Stuchell read the Resolution and then presented it to Jim. The Commissioners presented Jim with a Plaque thanking him for his 11 years of dedicated service to the Commission. Jim expressed his thanks by saying that no matter where he was, on vacation, or during an illness, he always wanted to be at his work. He expressed his appreciation to the Commission for providing a job that he really liked and that had become so much a part of his life. Jim left the meeting at 5:28 P.M. �• 1 Director Stuchell told the Commissioners that we would be having a luncheon in Jim's Honor on Monday, December 14, 1992, between 1:00 and 3:00 P.M. and invited each one to attend. In regards to hiring an in house Architect, a Financial Breakdown was presented to the Commissioners. Director Stuchell explained the budget, and the advantages of having an Architect on Staff. After some discussion, Commissioner Bergstrom moved to approve the creation of the position of Architect. Seconded by Commissioner Payne. Ayes: Payne, Lopez, Bishop, Bergstrom, Jones Nays: None Director Stuchell informed the Commissioners that we will be inviting our new Mayor Jim Crawford to the January Meeting. Commissioner Bergstrom questioned the status of Ed Toomey's situation with the Commission. Director Stuchell explained that monies have been escrowed pending resolution of this dispute. Commissioner Jones asked for an explanation of what this involved. Director Stuchell then explained to the Commissioners the situation between General Contractor RMI, Inc. and his subcontractors. That the dispute over Ed Toomey is in regards to whether he was a subcontractor or an employee working at LaRoy Froh. That the Department of Housing and Urban Development is basically handling the situation. The Commissioners were asked if they would like to attend the Reception for the "Retiring Class of 92" City of Lansing retiring employees, including Mayor McKane. Commissioners Bergstrom, Bishop, and Lopez said they would like to attend. A Financial Management Department Breakdown was presented to the Commissioners. This involves the Classification for the Cashier in the front office and the clarification of responsibilities for each staff member of the Financial Department. All aspects of this breakdown were discussed and Commissioner Bergstrom moved to approve the new reorganization, seconded by Commissioner Payne. Ayes: Lopez, Bishop, Jones, Bergstrom, Payne Nays: None CIAP - Construction on the new downtown office is proceeding rapidly. Reo Road is 80% complete. Will sign the Contract for S. Washington and Scattered Sites in January. Roof at S. Washington is sealed, with some small details to be finished in the Spring. The Director then presented the monthly production report to the Commissioners. -3 - There was discussion on the filling of the Maintenance Superintendent Position. Commissioner Jones inquired about a tenant named Mary Robinson, who had fallen in her basement. Director Stuchell informed her that we were checking into it. The policy regarding donating time to another employee was discussed. Policy states at this time that it is at the Director's discretion if this is allowable or not. The Commissioners suggested that we come up with a policy that supports this using some kind of guidelines. There being no other business the meeting adjourned at 6:25 P.M. r r� . � . 'tq