The URL can be used to link to this page

Home My WebLink About1990 Lansing Housing Commission MinutesRECD. LANSING Cc; CLERK BY: • '90 FEB 15 Aft 10 55 MINUTES OF THE 1-9-90 COMMISSION MEETING Present: President Lopez Commissioner Jones Commissioner Bishop Commissioner Payne Absent: Commissioner Bergstrom (arrived at 5:25 p.m.) Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Jeanette Muse, Account Clerk Ethel Williams, HSS Due to the illness of Billie Permoda, Executive Secretary, these minutes are transcribed from a tape of the meeting. President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll. All Commissioners present with the exception of Commissioner Bergstrom who had not as yet arrived. Commissioner Payne moved for the approval of the December 12, 1989 Commission Meeting Minutes after the correction on page 3, paragraph 4 where the word "evident" was used and should be changed to "evidence". Seconded by Commissioner Jones. Ayes: Jones, Payne, Bishop, Lopez Nays: None Absent: Commissioner Bergstrom (had not arrived for vote) Director Stuchell stated that the Standing Administrative Committee had met December 20, 1989, to discuss a number of topics. First was the filling of the Stock Clerk position which was vacated by Mr. Marquart when he went to the Commission's accounting division and David Abood, Maintenance Worker 22 was selected to fill the Stock Clerk vacancy. He started his position January 8, 1990. The second item discussed in the Standing Administrative Committee Meeting was the vacant position which was held by Stella Young. The Director said that he had received notification that the Union had filed for arbritration and that he is recommending to the Board that the position not be filled for now until the arbritration has been settled and that management continue with the temporary clerk. The Director said that was the completion of his report of the meeting of the"'Standing Administrative Committee. . -2 - Director Stuchell referred to a letter received, January 9, 1990, from the HUD Grand Rapids Office concerning the Section 8 Management Review, conducted last summer. He said that there were four (4) findings in their review, they closed one of them. He then brought to the Board's attention that they had before them a copy oaf HUD's letter, the Commission's response to their review and then the actual review. Additionally, he said that HUD will be coming to Lansing later in the month to basically double check to see for themselves how we are doing with the other items. He said that everything HUD had questioned on the review has been corrected. The Director said that the next item was a copy of letter from the AFSCME, Council 25, from Diane Haggerty indicating that the Union will be filing for arbritration in the matter of Stella Young. Commissioner Bergstrom arrived at approximately 5:25 p.m. Under the Director's Report, Mr. Stuchell spoke to the status of the rehabilitation work that is being done at South Washington Park as a result of a fire. He said that he was at South Washington, Friday, January 5, 1990, and went through a few of the apartments that were being worked on, in particular the one that had suffered major damage and that it looked very good. He additionally stated that they are nearly completed with the work. He informed the Commissioners that the Commission was fully insured for this fire and the insurance company is taking care of all of the expense. On the Production Report the Director brought to the Board's attention that number 11 indicates that no units were rehabilitated during the month of December. He said the reason for this was that in December, the maintenance department was giving emphasis on the scattered -site work orders and that at this point in time, a great deal of the scattered -site work orders have been completed and Mr. Armsted had practically all of the crew working on scattered -site work orders. The Director said that currently the crew is working on rehabilitating empty townhouses and a great deal of them should be completed in the month of January and then the process of filling them will be started. At the same time, the Director stated that the managers are in the process of contacting perspective residents to go and see the units once they are completed. He said that last month was set aside for working on scatted -site work orders and the month of January had been set aside for rehabilitating townhouses. He added that the report of the Human Services Specialist had been included with the Production Report a few months back and would appear with the report in the future. �� ,,, '� �� ,_ •- i': t -3 - On the matter of the School Board, the Director said that they have given them a room at Mt. Vernon for their classes and that because of the seniors using part of that room, on the same day as classes, that the maintenance department had erected a portable partition across the room to separate the two. Further he said that he will be meeting with the School Board representatives at the end of the month to discuss whether or not the portable classrooms are needed. To President Lopez's question if the Commission is taking applications, the Director said that the waiting list is still closed. On the matter of the date. for the next Standing Administrative Committee Meeting, it was decided that the Director would call the members of the Committee, later in the week or the first of next week the to set up a date and time. The Director said that management will be getting ready to go into contract negotiations and the Standing Administrative Committee will be very much involved in that. He said that he �-� has met with Mr. Beardsley, Chapter Chairperson and stated to him that it would be beneficial for everybody concerned, to begin the negotiations earlier then they are normally done because it seems to take quite awhile and therefore, so that the contract is not being settled'in October that expired June 30th. Further he said that it was his understanding that Mr. Beardsley had established a meeting with the Union Membership to discuss their plans and ideas after which time there will be some meetings established and the Commission will be kept abreast of that. Commissioner Bergstrom moved for adjournment. Seconded by Commissioner Bishop. There being no further 4usiness, the meeting adjourned at 5:50 p.m. RespectfjA,ly ris Stuc4ell, Executive Director and Secretary Delma Lopez;, President of the Board of Commissioners MINUTES OF THE 2-13-90 COMMISSION MEETING Present: President Lopez Vice -President Bergstrom Commissioner Dorothy Payne Commissioner William Bishop, Jr. Absent: Commissioner Jones (arrived at 6:40 p.m.) Guests: Councilman Charles Ford Jo Ellen Flaherty, Mayor's Office Icilw Nelson Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie Permoda, Executive Secretary Jeanette Muse, Account Clerk ,--� Ethel Williams, Human Services Specialist President Lopez called the meeting to order at 5:29 p.m. Director Stuchell called the roll. All Commissioners present with the exception of Commissioner Jones who had not arrived. The Director introduced Charles Ford, new Councilman for the City of Lansing's 4th Ward. Councilman Ford spoke to the Commission filling them in on the various Council Boards he served on, his expectations for the future of the Council and his background. President Lopez thanked Councilman Ford for his very informative narrative. Commissioner Payne made the motion to approve the minutes of the 1-9-90 Commission Meeting as printed. Seconded by Commissioner Bergstrom. Ayes: Payne, Bergstrom, Lopez, Bishop Nays: None Absent: . Commissioner Jones (had not arrived) Director Stuchell spoke on' the Previously Paid Liabilities Report. He stated that this report was a report that was included in the Commission packets a few years ago. However, for s ''� .) � �� .- , 'E� .� ' �J i _ •a; , � �,. -, ��. . , ✓ - _ �. =�, t __ .' _ ,. 1 � _ .� ' - � � u - ., � ,— ..T � �. ' } � a , i � J ). . _ .. ., ... .J .. ' � f 9 _. _ " r: Y �• "� Z'.a „ � : .�" .;i i � .r_. '^ _ � �: :c 7 �r' '�' '. � _:L��,r. �,'J �._. .l t. :=`')'ti _:a,,f! a -2- some reason it had been discontinued and that he had now re- instituted it. He explained that it was a listing of all the expenditures that were paid out each month and would be brought before the Commission at each meeting for their action. Discussion was held on the Previously Paid Liabilities Report. Commissioner Payne moved for the approval of the Previously Paid Liabilities Report. Seconded by Commissioner Bishop. Ayes: Bishop, Payne, Lopez, Bergstrom Nays: None Absent: Commissioner Jones (had not arrived yet) Director Stuchell introduced Resolution #689 -Amendment to the Section 8 Existing Admission Policy to include the preference rules. Discussion was held on Resolution #689. Commissioner Bergstrom moved for the adoption of Resolution #689. Seconded by Commissioner Payne. Ayes: Payne, Bergstrom, Lopez, Bishop Nays: None Absent: Commissioner Jones (had not arrived) The Director introduced Resolution #690. He explained that this resolution was"a result of the Maintenance Review conducted by HUD on August 31, 1987, wherein the Commission was instructed to submit a Maintenance Review Action Plan to HUD. Additionally, he stated that HUD Grand Rapids had directed that the Board of Commissioners approved the Action Plan by way of Resolution #690 which would authorize its submission to HUD Grand Rapids. Discussion was held on Resolution #690 and concern was expressed for its late submittal. Director Stuchell stated that the Maintenance Review was usually just a one time review. However, HUD Grand Rapids will be coming in a couple of months to see how the Commission is doing on the 1988 CIAP . Commissioner Bergstrom moved for the adoption of Res:olution #690 with the condition that administration contact Grand Rapids to determine when they may be coming back for the 1988 CTAP review and that administration bring back to the Board the Action Plan when it is updated as a result of CIAP work. Seconded by Commissioner Payne. ' ^" �.? :"�•• ,. '�: �y'�'' ��. �' alb �, l r.{:, ,+ � i �F,J r " � t 3' r ., r r•Js, WON -3- Ayes: Payne, Bergstrom, Lopez, Bishop Nays: None Absent: Commissioner Jones (had not arrived) Commissioner Bergstrom suggested that on the next Commission agenda the CIAP''monies should be discussed. Director Stuchell stated that he is planning on contacting the Architect who will be working with the CIAP program to come and speak at the next Commission meeting. Director Stuchell spoke to the items of information on the agenda. He explained that .item (a) was relative to his communication to Mayor McRane regarding the Touche Ross Audit; item (b) was a copy of President Lopez's reply to Ms. Boomgaard's letter of January 25, 1990. He stated that many of the items in Ms. Boomgaard's letter had already been addressed and it was his feeling that by the end of February many of the "findings" would be resolved, such as tenant accounts receivable, vacancies, etc. Other items of information were noted. Commissioner Payne suggested that more P.R. be done on the two (2) senior high rises. Jo Ellen Flaherty spoke following up with Commissioner Payne's suggestion. She stated that she is putting together a City -Wide newspaper in conjunction with the Parks and Recreation Department and she would be more than willing to place something in that paper about the availability of housing for the elderly at the Commission. She asked that information be given to her if the Commission so desired her to include them in this newspaper. Councilman Charles Ford left at 6:15 p.m. for a prior commitment. On Commissioner Bergstrom's question as to how the drug problem at Reo was doing, the Director said that at this point in time things seem to have improved. Director Stuchell stated that the 10th Annual Human Relations Dinner will be taking place on March 13, 1990, which is the same date as the next regular Commission meeting and because of the interest of the Commissioners and himself attending this dinner, he asked the Commission if they .would wish to change the meeting to another date in March. -4 - Commissioner Bergstrom made the motion for the March 13, 1990, Commission Meeting to be changed to March 20, 1990, 5:15 p.m. Seconded by Commissioner Bishop. Ayes: Lopez, Bergstrom, Payne, Bishop Nays: None Absent: Commissioner Jones (had not arrived) All Commissioners present, plus the Director, stated that they would like to attend the Human Relations Dinner. The Director reported that a tentative date of March 7, 1990, 5:00 p.m. had been set up for the beginning of Union Contract negotiations. Director Stuchell requested that the members of the Standing Administrative Committee, consisting of Commissioners Bishop and Jones be present and a part of that meeting. Director Stuchell informed the Commission that the vacant position of Maintenance Worker 22 had been filled and the individual selected was John Wayne Smith. Relative to the Director's Monthly Production Report the Director stated that by the end of February, vacancies will be cut in half. Icilw Nelson spoke. She stated that she resented the fact that when she came in for placement that she had to sign a form stating that she gave permission for her income to be verified, reference letter to be sent to her present landlord, not told where she would be residing, etc. She said that she went to Turner and was humiliated by the place, it was just a dump/rat trap and the receptionist would not let her see inside a unit. Further she said that when she refused Turner, she was told that she would be taken off the present waiting list and when the waiting list was reopened, that she would be placed on that list. Ms. Nelson reiterated on these issues with the bottom line being that she should be shown another development and not taken off of the waiting list. Commissioner Jones arrived at 6:40 p.m. Ravi Yalamanchi, Assistant Director stated that he would not agree with Ms. Nelson on the fact that Hildebrandt (Turner) was a dump/rat trap. He further stated that at this point in time the Commission is spending 1.5 million dollars on the Hildebrandt Development. Relative to not being told where she would be residing, Mr. Yalamanchi explained that she was told Hildebrandt. r. .':� [� ��'• i __:. i.. Pit .. -5- However, she was not given a specific unit because the process was that if on return on her verification of income, etc., if she was found to be eligible, that she would be assigned a unit and contacted by the Manager of that development who would set up an appointment to show her the unit. Additionally, he stated that it was Ms. Nelson's choice as to whether she wanted to move into Commission housing. Much discussion pursued on this matter. The Director said that the Commission has not been giving individuals a choice of which development they wanted due to the fact that there are a number of people on the list and they will either be placed at Mt. Vernon, LaRoy Froh or Hildebrandt. President Lopez stated that HUD rules and regulations have to be followed. Commissioner Bishop asked if administration could look into giving the people a second choice if they decided to turn down the first one. Commissioner Bergstrom asked the staff to review the procedure being used and to come back to the Board next month on a possible modification of the procedure. Commissioner Bergstrom moved for adjournment. There being no further business, the meeting adjourned at 6:55 p.m. Respectful l,y—�E;ub4.tt Cfiris Stu ell, Executive Director and Secretary Delma Lop z, President of the Board of Commissioners x O a cn H z � N I F- W C) I O CD H W Cf) H O z r� r� H H z MINUTES OF THE 3-20-90 CII I�bMNAEETING C! ; "LERK BY: Present: Vice -President Bergstrom Commissioner Dorothy PIWRPR 12 Rtj 1145 Commissioner Cynthia Jones _ Commissioner William Bishop, Jr. Absent: President Delma Lopez Guests: Attorney Karen Schneider of White, Beekman, Przbylowicz, Schneider and Baird, P.C. Mary Jackson, LHC Resident Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary Jeanette Muse, Account Clerk Ethel Williams, Human Services Specialist Thomas Woods, Housing District Supervisor Vice -President Bergstrom called the meeting to order at 5:20 p.m. Director Stuchell stated that President Lopez was ill and would not be attending the meeting. Commissioner Payne moved for the approval of the February 13, 1990, Commission Meeting as printed. Seconded by Commissioner Jones. Ayes: Payne, Jones, Bergstrom, Bishop Nhys: None Absent: President Lopez Director Stuchell spoke to the Previously Paid Liabilities Report for February. He explained that the entry for Beresh & Reidel, Inc., was the 5% retainer for the CIAP work performed at Mt. Vernon and that the check would not be released until Beresh and Reidel had finished the basketball court at Mt. Vernon. Commissioner Payne moved for .the approval of the Previously Paid Liabilities Report for February. Seconded by Commissioner Bishop. Ayes: Payne, Bergstrom, Jones, Bishop Nays: None Absent: President Lopez i., �! f l� �.� �'- -2 - Director Stuchell asked to go into Executive Session for discussion of Litigation and Union negotiations. v Commissioner Bishop made the motion to go into Executive Session. Seconded by Commissioner Jones. Ayes: Bishop, Bergstrom, Jones, Payne Nays: None Absent: President Lopez 5:29 p.m., the Board went into Executive Session. CommissionerBergstrom made the onto iExecutive Session.and backinto regular session. TSecond d by Commissioner Jones. Ayes: Jones, Payne, Bishop, Bergstrom Nays: None Absent: President Lopez 6:10 p.m., the Board went back into regular session. Director Stuchell introduced and explained Resolution #691 - revised income limits for Public Housing and Section 8. Commissioner Jones moved for the adoption of Resolution #691. Seconded by Commissioner Payne. Ayes: Lopez, Jones, Bergstrom, Bishop Nays: None Absent: President Lopez birector Stuchell introduced Resolution #692. He explained that this resolution was relative to Mr. victor Martiny, Commission employee who passed away March 13, 1990. Further he explained that he wished to present this resolution to Mr. Martiny's family at the next Commission Meeting, April 10, 1990. Commissioner Jones moved for the adoption of Resolution #692. Seconded by Commissioner Bishop. Ayes: Lopez, Jones, Bergstrom, Bishop Nays: None Absent: President Lopez The Director spoke to a communication received from Fred Porter, President of the Lansing Chapter of N.A.A.C.P. relative to minority spending in the Lansing area. He also called to the Board's attention the LHC Journal they had in their packet. -3 - Director Stuchell stated that the Commission was submitting an application to ftUD for Supplemental Assistance for Facilities to Assist the Homeless (SAFAH). However, he said that before going to HUD, it was necessary that the application go before MISHDA for their approval under the Comprehensive Housing Assistance Program (CHAP). Additionally, he said that he and Ravi had gone to MISHDA with the application and met with Beth Hunter who was very supportive of the Commission's application. He said that the Commission will purchase homes from HUD that they have foreclosed on, rehab them and rent them out to homeless families with children. Originally, he said that the Commission had ten (10) homes in their proposal. However, because the houses had to go on the private market for thirty (30) days, the proposal/application had to be modified to the purchase of four (4) houses. He urged the Commissioners to read the application provided them. The Director stated that the position of Maintenance Supervisor, vacated by the passing away of Victor Martiny, would be posted for three (3) days and that the Administrative Committee will be brought in on the decision. The Director noted that in the month of February, thirty-three (33) units were filled which was very significant. Bids for the 1988 and 1989 CIAP bids will be opened March 30, 1990. Additionally, he said that the 1986 CIAP program has been finished and closed out. Commissioner Bergstrom asked the status of the modification of the placement procedure that was brought up at last month's Commission Meeting. Director Stuchell stated that he had sent a directive to all managers that if somebody is offered a unit and they have a legitimate reason for refusing the unit, such as, school district, job distance, the manger can contact another development manager and if they have a unit available, for which they qualify, they can then be offered another unit. Vice -President Bergstrom stated that it was his feeling that they could be offered two (2) units -at the same time and let them make their choice and the Commission could stipulate a deadline of forty-eight (48) hours for them to reach a decision. He also requested that this matter be placed on the agenda for the next Commission Meeting as "Review of Written Policy and modifications reflecting this '1 -4 - Relative to Vice -President Bergstrom's question if Mrs. Nelson had been contacted, Mr. Yalamanchi stated that he had called her at home and work and .left messages for her to return his call. However, he had not heard from her. He will again attempt to contact Mrs. Nelson. In answer to Vice -President Bergstrom's question on the CIAP action plan, the Director stated that it still remains the same. That he had heard nothing from HUD as to when their next review would be. Vice -President Bergstrom requested that this matter be placed on the Commission's agenda at the next meeting as "CIAP Action Plan". Director Stuchell, in reply to Vice -President, Bergstrom's question as to the communication from HUD on occupancy rate, TAR and the maintenance review, stated that the occupancy rate is now 5%, the maintenance review was submitted to HUD and the TAR report was not completed as yet. Vice -President Bergstrom requested that this matter be placed on the Commission's agenda at the next meeting just as a "housekeeping matter". . Mary Jackson, tenant at Mt. Vernon, said that she had received an eviction notice from Pauline. She said that her son, who had kicked her door in, did not live with her and that she did not feel that she should have received the eviction notice. Director Stuchell explained that he had met with Mrs. Jackson on this matter and had stated to her that he would investigate the matter and get back with her after his investigation was completed. However, his investigation was not completed and he would get back to Mrs. Jackson on its completion. Additionally, he said that he was not aware that she had been served. Commissioner Bishop moved for adjournment. Seconded by Commissioner Payne. P There being no further business, the meeting adjourned at 6:40 p.m. Respectfully submitted: Chris Stuchg�l,,Executive Director and.Secretary Chris Bergst(rom,' Vice -President MINUTES OF THE 4-10-90 COMMISSION MEETING Present: President Delma Lopez Commissioner Dorothy Payne Commissioner Cynthia Jones Commissioner William Bishop, Jr.(arrived at 5:50 p.m.) Absent: Commissioner Chris Bergstrom Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie Permoda, Executive Secretary Thomas Woods, HDS Ethel,Williams HSS Jean6tte Muse, Account Clerk and Union Steward for Clerical Lyle Marquart, Account Clerk Guests: Diane Haggerty, Union Representative Sharon Ring, MSU College of Nursing Mr. Bart Martiny, brother of Vic Martiny Donna Brown, sister of Vic Martiny Mr. Brad Martiny, grandson of Vic Martiny Ms. Jamie Martiny, granddaughter of Vic Martiny Mrs. Judy Martiny, daughter-in-law of Vic Martiny Ms. Ray Hartwell, Resident President Lopez called the meeting to order at 5:29 p.m. Director Stuchell called the roll. Commissioners Bergstrom and Bishop absent. (Commissioner Bishop arrived at 5:50 p.m..) The Directoropened the meeting by stating that at the,Commission Meeting of March 20, 1990, the Board had adopted Resolution #692 to be presented, to the family of Victor Martiny at their April 10, 1990, meeting. He read the Resolution and President Lopez presented the Resolution to Brad Martiny and Jamie Martiny, grandchildren of Victor Martiny. Commissionerliones moved for the approval of the March 20, 1990, regular Commission Meeting Minutes as printed. Seconded by Commissioner'iPayne. Ayes: Lopez, Jones, Payne Nays: None Absent: Commissioner Bergstrom Commissioner Bishop r a -2 - Commissioner Payne moved for the approval of the March 20, 1990, Executive Session Minutes as printed. Seconded by Commissioner Jones. Ayes: Jones, Payne, Lopez Nays: None Absent: Commissioner Bergstrom Commissioner Bishop Director Stuchell-reviewed the Previously Paid Liabilities Report fGr March. Commissioner Payne moved for- the approval of the Previously Paid Liabilities Report for March. Seconded by Commissioner Jones. Ayes: Payne, Jones, Lopez Nays: None Absent: Commissioner Bergstrom Commissioner Bishop Director Stuchell spoke relative to the 1988 and 1989 CIAP bid opening of March 30, 1990. He said that after review of the bids that the low bid was not a good bid and the second lowest bid was $300,000 over that. Because of the CIAP budget, it is the advice of the Architect and that of HUD, that the Commission re -bid the work and that the bid opening date would be May 3, 1990. He stated that this action required Board approval to re -bid. Also, he stated that the implementation schedule will have to be amended. 11 Commissioner Payne moved for authorization for the architectural firm to re -bid the work and go through the necessary process. Seconded by Commissioner Jones. Ayes: Jones, Payne, Lopez Nays: None Absent: Commissioner Bergstrom, Commissioner Bishop The Director spoke to the grievance of Lyle Marquart at the Step 4jlevel regarding Mr. Marquart using his vehicle for running errands for the Commission. He stated that Mr. Marquart's job entails some travel. I' -3- Diane Haggerty said that Mr. Marquart is using his personal vehicle to go back and forth taking checks to the President of the Commission, for signature and going to the bank on a daily basis. Ms. Haggerty said that the Union had several problems with this such as 1) when Mr. Marquart was interviewed for the Account Clerk 24 position and when he was hired for that position, he was not told that the position required him to drive his personal vehicle on Commission business; 2) problem with Mr. Marquart is'required by his insurance company to carry extra liability insurance, and 3) IRS only allows twenty-two cents a mile, the Commission pays twenty-six cents and therefore Mr. Marquart has to file with the IRS the extra monies and they are not broken down on his check stub. Director Stuchell said that the Commission's Auto Fleet Policy has a non -owned hired auto clause wherein it states that if a Commission employee is driving his own car on Commission business that they are covered under the Commission's policy. Also, he stated that on the 2106 Form, Employee Business Expenses,the only thing that would be on the form given to Lyle would be gas mileage. The Director said that it might be true that in the interview or in the job description for Account Clerk 24, that it was not told to Mr. Marquart that he would have to drive his car. Hgwever, he said that every clerical and administrative employee who drives their car for Commission business is reimbursed at twenty-six cents per mile. . Further, that Commission Managers, Human Services Specialist, the Assistant Director and himself, drive their personal vehicle to deal with Commission business. The Commission will not buy cars for all administrative employees. Mr. Stuchell said that the Commission does have a fleet of vehicles that are used for carrying tools in relationship to maintenance work. He noted that some Commission employees have requested and have been granted permission to drive their own personal vehicles for Commission business. Commissioner Bishop arrived at 5:50 p.m. Ravi Yalamanchi, Assistant Director, noted that the IRS for the year 1989, changed their amount allowed for mileage to twenty- five cents and that for the year 1990, their allowance for mileage is twenty-six cents per mile. President Lopez thanked the Union and grievant for attending the meeting and stated that the Board will review the grievance and sod inform the Union of their decision. -4 - Director Stuchell spoke to various items of information on the agenda and stated that HUD Grand Rapids had informed the Commission that all of the findings of the IG Audit had been cleared; HUD communication regarding the '86, '88 and '89 CIAP Inspections; communication from Wallace H. Garner, HUD Washington on monies owed by the Commission and his reply back on monies owed to the Commission by HUD in the amount of $85,000. The Director introduced Sharon King from the College of Nursing at MSU who works with the residents of South Washington Park. Ms. King spoke to the Board on what they were doing at South Washington and also some of the problems they were facing, mostly financial problems. Director Stuchell said that he felt that Commission staff can provide some assistance in drumming up funds to keep the program going because the Commission really benefits from this program; it is a very big selling factor in renting suggested that Managers up units. He could go to various foundations and tell them about the nursing program and perhaps solicit some funds. Upon Commissioner Payne's suggestion that Ms. King solicit some assistance from pharmaceutical centers, the Director su sted that the Board appoint a Task Force comprised of Commissioners Payne and the two (2) senior managers to work with the nurses to come up with some plans and bring them back to the Board at the next meeting. Commissioner Payne accepted the assignment. Commissioner Payne suggested that Sharon King make inquiries on donations with pharmaceutical firms, Ingham County Medical Hospital and Lansing General Hospital. Also, inquire on writing of a grant for monies. Kay Hartwell, resident on Balmoral Drive, spoke relative to several concerns she has regarding lack of repairs on her unit. Also, she said that she had been trying to find out why she had not received her refund check. She specifically asked a), whyit takes so long for maintenance to come out to make repairs, b), why it took so long for her to get the paint to paint her unit and c), why she had not received her refund check. Discussions were held with Ms. Hartwell. It was stated to her that her questions will be investigated and the Director or the Assistant Director will get back with her. -5- r A Director Stuchell said that the Maintenance Supervisor position had been filled by Howard Singleton, who has been an employee of the Commission since 1973,' in the position of Sr. Maintenance Worker 24. He said that he is very excited about Mr. Singleton being in that position. Additionally, he said that the vacancy created by Mr. Singleton's promotion, Sr. Maintenance Worker 24 has been posted. As a follow up on the communication from Helen Boomgaard, HUD Grand Rapids, the Director stated that the Maintenance Review has been completed and approved, the TAR Report has not been completed as yet and the occupancy in public housing is 94%, at South Washington there are eleven (11) vacancies and two (2) vacancies at Oliver Tower. The Director's Monthly Production Report was reviewed. Regarding Commissioner Jones' inquiry to Human Services Specialist, Ethel Williams as to how the Parent Groups are going, it was stated by Ms. Williams that LaRoy Froh is doing the best, at Hildebrandt Park there were approximately seven (7) people at the first meeting and none at the last meeting and that the Parent Group at Mt. Vernon is not very successful. However Ms. Williams said that the Literacy Program is going pretty well. Commissioner Bishop asked the status of the placement of Ms. Nelson. The Assistant Director, Ravi Yalamanchi, stated that he had met with Ms. Nelson and told her that she could have a unit at LaRoy Froh. He told Ms. Nelson to go and look at the unit and then get back with him on her decision. However, after three (3) days, Ms. Nelson had not contacted him so he called her for her decision. Ms. Nelson stated that she did not want the unit at LaRoy Froh. Commissioner Payne moved for adjournment. Seconded by Commissioner Jones. There being no further business, the meeting adjourned at 6:45 p.m. Respectf ul;,y subm}t"d : Chris Stuchell, Executive Director and -Secretary z ,., --9a�� - Delma Lopez' President of the Board Date: ,5 - - 9Z) j'^. �� .} .. i _ � � � ,� - I: i'�I � i �- _ _ i �� REM LANSING C", .,.;L.ERK B Y:.�1 '90 JUN 15 RIq 1110 MINUTES OF THE MAY 8, 1990 COMMISSION MEETING Present: President Lopez Commissioner Payne Commissioner Jones Commissioner Bishop Absent: Commissioner Chris Bergstrom Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie Permoda, Executive Secretary Pauline Navarro, Housing District Supervisor Jeanette Muse, Account Clerk Ethel Williams, Human Services Specialist Guests: Robert Leija. President Lopez,called the meeting to order at 5:25 p.m. Director Stuchell called the roll. All present with the exception of Commissioner Bergstrom. Director Payne moved for approval of the April 10, 1990, regular Commission Meeting Minutes. Seconded by Commissioner Bishop. Ayes: Bishop, Lopez, Payne, ,Jones Nays: None Absent: Commissioner Bergstrom The Previously Paid Liabilities Report was reviewed. Commissioner Payne moved for approval of the Previously Paid Liabilities Report of 4/24/90. Seconded by Commissioner .zones. Ayes: Jones, Payne, Lopez, Bishop Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced Resolution #693 -Approving the 1990 CIAP Application. He said the Resolution was on the agenda to reaffirm the 4/20/90 telephone vote. , Commissioner .Jones moved for adoption and reaffirmation of Resolution #693. Seconded by Commissioner Payne. R ,t �., �� D i l � `.;� . ; ._ IWM Ayes: Payne, Jones, Lopez, Bishop Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced Resolution #694 -Conversion of Electric utilities at multi -family developments. He stated that HUD has required that electric utilities for multi -family developments be converted in the tenants name. When the utilities have been converted to the tenant, they will receive a utility allowance in the form of a rent reduction. Also he said that HUD requires that the Commission review the utility allowances annually. Further he said that arrangements have been made with the Board of Water and Light and DSS to go out to the developments and assist the tenants in this conversion. General discussion was held on Resolution #694. Commissioner Bishop suggested that the Executive Director and staff provide a monthly update and status on the conversion so that the Board can continue to monitor this change. Commissioner Payne moved for the adoption of Resolution #694, adding that the Director and staff provide, to the Board, a monthly update and status on the conversion. Seconded by Commissioner Bishop. Ayes: Lopez, Jones, Bishop, Payne Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced and discussed Resolution #695 -Tenant Accounts to be written off. Commissioner Jones moved for the adoption of Resolution #695. Seconded by Commissioner Payne. Ay6s: Bishop, Jones, Payne, Lopez Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced and discussed Resolution #696 -Credit Accounts to be written off. Commissioner Jones moved for the adoption of Resolution #696. Seconded by Commissioner Bishop. Ayes: Jones, Payne, Bishop, Lopez Nays: None Absent: Commissioner Bergstrom -3 - The Director brought to the attention of the Board that President Lopez will be affixing her signature to the Extension of Annual Contributions Contract C-8099. This will extend the ACC for the remaining five (5) month requirement. Mr. Robert Leija, resident of Mt. Vernon Park, spoke on various problems he allegedly is experiencing at Mt. Vernon Park. After a lengthy discussion, the Director stated to the Board he would send them a communication of events that had transpired relative to Mr. Leija. Mr. Leija said that he wanted a copy of the communication of the Director's letter to the Board. Mr. Leija left the meeting. The Grievance of Lyle Marquart, using his personal vehicle for Commission business, was discussed and it was pointed out that Mr. Marquart is covered under the Commission's Fleet Insurance Policy while he is conducting Commission travel. 11 Ptesident Lopez stated that at first she was concerned regarding Mr. Marquart's coverage, but now that she was aware of his coverage under Commission insurance that she no longer had concern. Jeanette Muse stated that they, the Union's biggest concern was Mr. Marquart's insurance, but they did not know at the time he was covered under the Commission's insurance. Commissioner Payne moved to uphold the Director's recommendation that the grievance be denied. Seconded by Commissioner Jones. Ayes: Jones, Lopez, Payne, Bishop Nays: None Absent: Commissioner Bergstrom Director Stuchell reviewed the items of information of the agenda with the Board. Under the Director's Report, Mr. Stuchell stated that Touche Ross was in doing a preliminary review and they informed him that they will be back in July/August to do the regular Audit. Discussion was held on this matter with the definite emphasis being that the �'-�, �'. � F � -4 - Commission had not requested any of the Touche Ross Audits, but rather the City of Lansing and that the Commission will not pay for this Audit or the other two (2) previously performed audits. It was also noted, that HUD does not recognize the Touche Ross Audit. Director Stuchell stated that there are Union negotiations scheduled for May 16, 1990. However, that at this point all discussions had been on non -economic issues. He said that hopefully, by the next Commission Meeting the issues will be down to economic issues. Commissioner Jones stated that her six months of service on the Administrative Standing Committee were up, but she'would extend her time of service until after the Union negotiations were completed. On the Director's Monthly Production report, Mr. Stuchell pointed out the Commission is doing very well regarding occupancy. The Director spoke to the tabulation of bids for the 1988-89 �., C.I.A.P. work. He said that the Architect is working with the low bidder. The low bid is still to high for budget and the Architect is attempting to get the bid down to meet the Commission's budget. Mr. Stuchell said that he will need authorization, from the Board to enter into the contract once it has been finalized. Commissioner Payne moved for authorization for the Executive Director to enter into a contract with the low bidder once it is negotiated and not to go over budget. Seconded by Commissioner Jones. Commissioner Bishop moved for adjournment. Seconded by Commissioner Jones. There being no further business, the meeting adjourned at 6:40 P.m. Respectfull by: Chris Stucell,'Executive Director and Secretary Delma Lopee, President of the Board Date: (/J —/1-9 �/y ��` ti •� '� _.. ;. _ - �, e ,� _ � _ � � �.. .. . � � �I f� � � ' � � _ � �� _ t. i . �((� _ it i� � � i .. '.S �: _, .:t _ f RECD. LANSING CIT;' Ci..ERK By: '90 JUN 15 fill 1110 MINUTES OF SPECIAL COMMISSION MEETING TUESDAY, MAY 15, 1990 Present: President Lopez Commissioner Payne Commissioner Jones Commissioner Bishop Absent: Commissioner Bergstrom Staff: Chris Stuchell, Executive Director Billie C. Permoda, Executive Secretary Joyce Whitford, Financial Manager President Lopez,called the meeting to order at 4:15 p.m. Director Stuchell called the roll, all Commissioners present with the exception of Commissioner Bergstrom. The Director stated that the Special Meeting had been called to go over the various budgets and amendments to be submitted to HUD, Grand Rapids. Director Stuchell introduced Resolution #697 -Operating Budget (low -rent) for Fiscal Year ending 6/30/91. Mr. Stuchell explained that this was a "bare -bones" budget. However, because of the CIAP funds received, the Commission will be able to use those monies for renovation and not have to take the monies out of the budget. Commissioner Payne inquired about the salaries in the budget and also asked if after negotiations the pay raises were across the board. Also, since Union negotiations were not completed, how could the new wage salaries be placed in the budget? Director Stuchell said that the salary increase would be across the board for all Union and Non -Union employees, that the employees at Step 7 would get the Union salary increase. However, they could not get a Step increase, they were at the top step in their classification. Employees who were not at Step 7, would receive step increases, on a yearly basis until they reached the Step 7 level. Relative to the salaries and completion of Union negotiations, if they ended up different, a Budget Amendment would have to be submitted. -z - In regards to Commissioner Payne's question as to what percentage of. the budget 'goes to salaries, it was conveyed to her that 54% of the budget is for salaries and benefits. Additionally, it was pointed out that the cost of employee benefits are becoming more costly. Further general discussion was held on Resolution #697. Commissioner Payne moved for the adoption of Resolution #697. Seconded by Commissioner Jones., Ayes: Jones, Payne, Lopez, Bishop Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced Resolution #698 -Homebuyer Budget for Fiscal Year ending 6/30/91. Director Stuchell explained that the Commission has sold, to the homebuyer, all houses except 14. The homebuyer pays rent and a portion of the rent goes into an earned home payment account which goes to their home and a non -routine maintenance account that takes care of major repairs. All monies that are left in these accounts can go towards the purchase price in the event the tenant wants to purchase the home. He said that a homebuyer is able to purchase their home after two years. However, after purchase, they are required to live there for five years before they can sell it without a penalty. General discussion was held on Resolution #698. Commissioner Jones moved for the adoption of Resolution #698. Seconded by Commissioner Payne. Ayes: Bishop, Jones, Payne, Lopez Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced Resolution#699-Operating Budget (low -rent) Revision #1 for Fiscal Year ending 6/30/90. The Director said that line item 530 was for monies not in the o�iginal budget and was an increase due to the death of an employee and the retirement of an employee. The cost of line item 430 was due to the fact that the Commission had to transfer numerous tenants from units they no longer qualified for to units which met their family requirements. These transfers resulted in P -3- costly rehab work. He also pointed out that line item 480 was increased by $31,290 due to the drugs at LaRoy Froh and the need for special security service. Also, because of additional legal expenses, due to Union negotiations, civil suits and arbitration, an additional $12,700 had to be added. General discussion was held on Resolution #699. Commissioner Bishop moved for the adoption of Resolution #699. Seconded by Commissioner Jones. Ayes: Jones, Bishop, Payne, Lopez Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced Resolution #700 -Homebuyer Budget Revision #1 for'fiscal year ending 6/30/90. Director Stuchell said that this revision was necessary due to increases in telephone expenses for computer operation and the necessity to provide utilities for units while they are empty. General discussion was held on Resolution #700. Commissioner Payne moved for the adoption of Resolution #700. Seconded by Commissioner Jones. Ayes: Payne, Jones, Bishop, Lopez Nays: None Absent: Commissioner Bergstrom Commissioner Jones moved for adjournment. Seconded by Commissioner Bishop. There being no further business, the meeting adjourned at 5:15 p.m. Respectfully—submitted Chris Stuc ell, Executive Director and Secretary I c , Delma Lope , Date: ��— n resident of the Board SS �r Wy S r Nor ps, 9NISN�7 'QQ�a RECD. LAN61j,�C VLERK Y. 90 JUL 13 nn 10 50 MINUTES OF THE REGULAR COMMISSION MEETING JUNE 12, 1990 Present: President Lopez Vice -President Bergstrom Commissioner Payne Commissioner Jones Commissioner Bishop (arrived at 5:25 p.m.) Absent: None Guests: Jo Flaherty, Mayor's Office Robert Leija, Mt. Vernon Resident Kim Gaudin, State Journal Reporter Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary Carmen Gomez, HDS Thomas Woods, HDS Jeanette Muse, Account Clerk Ethel Williams, HSS President Lopez called the meeting to order at 5:20 p.m. Director Stuchell called the Roll. All present with the exception of Commissioner Bishop who had not arrived yet. Commissioner Payne moved for the approval of the May 8, 1990, Regular Commission Meeting Minutes and the May 15, 1990, Special Commission Meeting Minutes. Seconded by Commissioner Jones. Ayes: Lopez, Bergstrom, Payne, Jones Nays: None Absent: Commissioner Bishop (had not arrived for vote) The Previously Paid Liabilities Report for May was discussed. Commissioner Jones moved for the approval of the Previously Paid Liabilities Report. Seconded by Commissioner Bergstrom. Ayes: Bergstrom, Jones, Payne, Lopez Nays: None Absent: Commissioner Bishop (had not arrived for vote) Commissioner Bishop arrived at 5:25 p.m. �: .�.�_ _•�. �-^• t � t � . ^� rr�� ( ,... - ,- � � '1 �i '-. " _ t 1 ._ -. _I :fi. n �, i ., c_ .� � = ...�_,..., • •, .. - .. .) 1 ' l�� z �1 �j�� 't� r � ,.:,, � _ ., :;, I_ I � � - � 1 � y i� , �� i I i -2 - Director Stuchell introduced Resolution #701 -Retirement of Dorothy Tanya Graham. Commissioner Jones moved for the adoption of Resolution #701. Seconded by Commissioner Payne. Ayes: Bergstrom, Bishop, Jones, Lopez, Payne Nays: None Absent: None The Director informed the Commission of his attendance to the Michigan Chapter of NAHRO and submitted his travel expense form for approval. Commissioner Bergstrom moved for President Lopez to sign the Director's Travel Expense Form approving the expenses incurred for the recent Michigan Chapter of NAHRO Conference. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Payne, Jones, Bishop Nays: None Absent: None Assistant Director, Ravi Yalamanchi gave an update on the recent electric utility conversion. He stated that the Board of Water and Light and DSS had worked with the residents, of townhouses on the conversion from the last of May to the first of June and the conversion had been completed. The family managers have started working on adjusting the rents for the tenants which will be effective July 1, 1990. Director Stuchell stated that he had informed the Commission, at their last meeting, that he would check on the status of the Robert Leiya situation. He said that after meeting with Mr. Leija, he came to the observation that there had been some substantial improvement in his dealing with the Housing Commission and that the eviction process that began in May will stop. Additionally, he stated that if in the future Mr. Leija has any violations that they will be dealt with according to Commission rules and regulations. General discussion was held on the Leija matter. Mr. Leija left at 5:45 P.M. Regarding the retirement of Tanya Graham, the Director stated that the administration has looked at the situation of Housing -3 - District Supervisors and after giving considerable amount of thought relative to monies and past practices, that it was his recommendation that the position of Housing District Supervisor for South Washington be eliminated and that the Housing District Supervisor for the Oliver Tower Building cover both senior buildings. Also, he said that existing clerical staff would be utilized at South Washington and Oliver Tower. The Director said that Approximately $35,000 would be saved the first year by using one manager for both buildings. Further he stated that the Commission would set up a counter -watch at Oliver Tower to handle various matters. Also he stressed that both senior buildings have a caretaker and a senior aide. The Director commented that the Manager would be at South Washington three to four days a week. He requested that the Board concur with his decision. Much discussion was held on the subject of combining both buildings with one manager. The decision was made to give the combining of both buildings with one manager a ninety (90) day trial and then return the matter back to the Board. Commissioner Bergstrom asked for some information on the recent Budget Amendment. Relative to Union negotiations, the Director stated that the Commission is still dealing with the Union on non -economic matters. The Director spoke to agenda item of tenant misrepresentation wherein he stated that a situation has arisen where a resident of the Commission incorrectly report her income and had been doing so , f or several years. The amount of monies not reported by the resident was approximately $10,000. The Inspector General's Office is conducting an investigation in the matter and the Director will keep the Board updated on the issue. On the 1988-89 CIAP, Director Stuchell said that the Architect is in the process of attempting to get the bid of the lowest bidder reduced to meet the allocated budget for the project.' Hopefully, he said that this will be accomplished and work will start soon. Director Stuchell reviewed the Monthly Production Report. Charon Hasse, resident of Hildebrandt spoke to the many positive actions taken by Manager Thomas Woods, the increase of residents taking part in the Resident Council and efforts to combat �, potential drug problems at Hildebrandt. 'SK 17-1 Cl Al 4r An -4- Commissioner Bergstrom stated that the Board should make themselves more accessible to residents and suggested that some Commission Meetings be held at the various developments. Charon Hasse asked if the Resident Council can get a free copy of Roberts Rules of Order. The Director explained to the Board that from time-to-time, the Commission gives monies to the Resident Councils for various functions, such as Christmas parties, Halloween parties, 4-H Exploration days, etc. and that these monies come out of the Human Services' Budget. Commissioner Bergstrom said that he would like to see the Commission give some "seed" money to the Resident Councils as a means of promoting a relationship between the Commission and the residents. He also suggested that a small scholarship fund be started. Director Stuchell stated that the matter of a scholarship program was brought before the Commission several months ago, but at that time it was decided that a scholarship program would not "fly". However, he said that the matter of a scholarship program would be brought up at the July meeting. Commissioner Bergstrom moved for adjournment. Seconded by Commissioner Bishop. There being no further business, the meeting adjourned at 6:45 p.m. Submitted by: i Chris tuc e , Executive Director and Secretary Delma Lope7/, and President Date:-7� -�.j � =)�'. �) ';'e -� � I' - _ is ��. . � .f .v c•. : j - �, r ° , r 'I n r' - . •i ..,• . a 1. .. 'i 2' . .1 .... :'f :y f'.1, li f. J - — - - - .i I: � � •.1 � s n.. � _ :Ji.r � +. � �' : I i '1.ij^� — — — .' t _ . r MINUTES OF THE REGULAR COMMISSION MEETING TUESDAY, JULY 10, 1990, 5:15 P.M. Present: President Lopez Commissioner Dorothy Payne Commissioner Cynthia Jones Commissioner William Bishop, Jr. Absent: Vice -President Chris Bergstrom (on vacation) Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary Jeanette Muse Michael O'Byrne Kirk Straley Jan Sleight w Thomas Woods o -C Diana Sullivan . Hiawatha Tyson Earl Blount ry -- rs - c3 Julius Rubin John W. Smith r' Ron Carrick 3 CO Gary Martiny o Kathy Sullivan Ethel Williams Ca tv David Beardsley James Armstrong Pauline Rendon Carmen Gomez Guests: James Chiodini, Attorney Jo Flaherty, Mayor's Office Diane Hunt, Resident Diane Haggerty, Union Representative Kim Gaudin, State Journal Journal Photographer S. Bennings, Resident Pamela, Resident Charon Hasse, Resident Mr. and Mrs. Robert Leija, Resident President Lopez called the meeting to order at 5:20 p.m. Director Stuchell called the roll all present except Commissioner Bergstrom who had informed the Board that he would be on vacation. -2 - Commissioner Jones moved for the approval of the June 12, 1990, Commission Meeting. Seconded by Commissioner Payne. Ayes: Lopez, Jones, Bishop, Payne Nays: None Absent: Commissioner Bergstrom The Previously Paid Liabilities Report was reviewed. Commissioner Payne moved for the acceptance of the Previously Paid Liabilities Report for June. Seconded by Commissioner Jones. Ayes: Payne, Bishop, Lopez, Jones Nays: None Absent: Commissioner Bergstrom The Approved Operating Budget for FYE 6-30-91, was reviewed. Under the agenda item of "Union Negotiations Status", the Director requested that the Board go into Executive Session for the discussion. Commissioner Bishop moved to go into Executive Session. Seconded by Commissioner Payne. Ayes: Lopez, Bishop, Jones, Payne Nays: None Absent: Commissioner Bergstrom The Board went into Executive Session at 5:27 p.m. Commissioner Payne moved to go out of Executive Session and return to the regular Commission Meeting. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Payne, Bishop Nays: None Absent: Commissioner Bergstrom The Board returned to the regular Commission meeting at 6:50 p.m. Director Stuchell spoke to the Public Hearing Notice received regarding downtown development. He said the first hearing would be relative to the parking lot adjacent to Oliver Tower and the second hearing would be relative to acquisition of the Oliver Tower building for conversion to a private mixed use facility. -3 - He stated that he had talked to Tom Jones of HUD about this wherein he said that if the acquisition of Oliver Tower does occur that there will have to be a facility to house the one - hundred Oliver Tower residents. He asked the Commissioners to put the Public Hearing on their calender, July 18, 1990, 7:00- 10:00 p.m., First Baptist Church, 227 N. Capitol. The Director brought to the Board's attention the communication from the Boys & Girls Club which indicated they will be moving equipment from the Commission's LaRoy Froh complex in August and moving into their new facility on September 18, 1990. Additionally, the Director stated that a list of the Club's inventory had accompanied their letter and that the Commission will be confirming that inventory. On the agenda item AFSCME-AFL-CIO, Local 1390, Chapter 25, Diana Haggerty stated that nothing had been forthcoming at the Union negotiations and that the contract had expired ten days previously. She additionally stated that some employees had questions relative to the management's side and it was decided that their questions should be brought to the Board. That employees had some questions for the Director. Questions were directed to the Director on the cost of legal fees, the hiring of Clerks, the elimination of the Placement Specialist, one manager for both senior buildings, if a Haye Study had been done, etc. Additionally, they asked about the changing of Health carriers, drug clause to be placed in the contract and if this was for non- exempt employees also and why a whole packet as not been put on the table. Director Stuchell stated that he could not answer any questions that involved the negotiations that were now on the table. Comments on Union negotiations were made by Commissioners, Jo Flaherty of the Mayor's Office and Attorney James Chiodini. Commissioner Bishop expressed to all employees that the Commission Meetings were always open, they were conducted the second Tuesday of the month and anyone who wished to come was welcome. Director Stuchell presented the Director's Monthly Production Report. The Director said that because Vice -President Bergstrom was on vacation and absent from the July meeting, that the election of officers will be held at the August meeting. -4 - Director Stuchell stated that Robert Leija, resident of Mt. Vernon Park had requested to be placed on the agenda. President Lopez stated to Mr. Leija that he could speak for the Commission's allocated time of five (5) minutes. Mr. Leija spoke on several complaints he had regarding his manager and his unit. Pauline Navvaro, Manager of Mt. Vernon and Mr. Leija's Manager spoke on problems she has been experiencing with Mr. Leija. Discussion was held on Mr. Leija's complaints with the Director stating that some of his concerns are being looked into and where necessary, corrective action will be taken. Diane Hunt, resident asked when the CIAP work was going to be started, when the parking lot was going to be resurfaced and stated that she needs to have her unit painted; that the Commission had supplied her with paint. However, due to a back injury she was unable to paint it herself. The Director said the CIAP application was submitted in April, and the Commission is waiting for HUD approval. When this occurs, the work can be started. He said although the parking lot resurfacing falls into CIAP monies, that the lot will be patched prior to that. He will check the painting list to see when her unit was last painted. Charon Hasse, resident of Hildebrandt, stated that she had been elected President of the Resident Council and that a lot of positive things were happening there. She expressed concern regarding Carrie and Greg Fox getting a unit. The Director stated the Commission is not taking any family applications at this time. However, he said that Mr. Woods, Mr. and Mrs. Fox and himself would meet and explain them their situation. Commissioner Payne moved for adjournment. Seconded by Commissioner Jones. There being no further business, the meeting adjourned at 8:05 p.m. --f . / Submitted by: L.nris bt hell, Executive Director / De 9d op z , Date: President of the Board RECD. LANSING GI1'LERK BY: ' SO SEP 21 H 1111 t MINUTES OF THE REGULAR COMMISSION MEETING TUESDAY, AUGUST 14, 1990, 5:15 P.M. Present: President Lopez Vice -President Bergstrom Commissioner Jones Commissioner Payne Absent: Commissioner Bishop Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary Earl Blount Thomas Woods Hiawatha Tyson Don McCray Jeanette Muse Ethel Williams Guests: Jo Flaherty, Mayor's Office Councilman Charles Ford Ed Poluski, City of Lansing Beverly Kinney, Resident Carolyn Miser, Resident Evelyn Gerl, Resident Charon Hasse, Resident Mr. and Mrs. Greg Fox, Resident Rose Taylor President Lopez called the meeting to order at 5:30 p.m. Executive Director Stuchell asked that the record stand that all Commissioners present with the exception of Commissioner Bishop, who had called earlier and stated he would be unable to attend the meeting. Director Stuchell asked if the Board wanted to have election of officers at this meeting. Commissioner Bergstrom stated that the election of officers should be held off until all Board Members were present. Commissioner Jones moved for the appfoval of the Minutes of the Regular Commission Meeting of July 10, 1990. Seconded by Commissioner Payne. r i �' ti° i i . � „ .. �i .:! v w� i� e -2 - Ayes: Lopez, Payne, Bergstrom, Jones Nays: None Absent: Commissioner Bishop Commissioner Jones moved for the approval of the Minutes of the Executive Session of July 10, 1990. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Bergstrom, Jones Nays: None Absent: Commissioner Bishop Director Stuchell asked if the Public Comment section of the agenda could be moved, as several guests were in attendance. Commissioner Bergstrom moved for the rearrangement of the Public Comment section on the agenda. Comments and concerns were expressed by various maintenance personnel in attendance. Discussion was held on maintenance comments and concerns. Commissioner Jones asked that the Director meet with maintenance personnel on an on-going basis to hear their concerns and comments and have it brought up with the Commissioners. Rose Taylor spoke. She stated that she had her application in for housing since 1975, and still has not received a unit. Director Stuchell said that he will check into Ms. Taylor's application to see what happened and get back to her. Mr. and Mrs. Greg Fox spoke. They stated that they are living with Mr. Fox's mother and that they want to move out of his mother's home and into Commission property. Director Stuchell stated that the Fox's have created another household and they must apply for housing; at this time they are not without housing. Further he stated that he will look into the matter and report back to the Board with his findings at the next Commission Meeting. Commissioner Bergstrom left at 5:50 p.m. Evelyn Gerl, Resident of Oliver Tower asked for the definition of an emergency and the procedure to be used. She stated that she reported a toilet overflow at 2:00 a.m., but no one came out. -3 - Director Stuchell said that if it is after hours, the resident is to call the answering service, state their name, address, phone number and the problem. The answering service will contact the on-call maintenance person and it will be decided at that time if it is or is not an emergency. He will check with the Maintenance personnel to see why the on-call maintenance person did not respond to Ms. Gerl's call. Commissioner Payne moved for the approval of the Previously Paid Liabilities Report. Seconded by Commissioner Jones. Ayes: Lopez, Payne, Jones Nays: None Absent: Commissioner Bishop Commissioner Bergstrom (had left before vote.) Commissioner Jones moved for adjournment. Seconded by Commissioner Payne. There being no further business, the meeting adjourned at 6:25 p.m. Submitted by: 4 1-- (_ Chris Stuchell, Executive Director and Secretary Delma L Date: C1-/Y-/c�) z; rresiaenu or une b oara RECD. LANSING C": „JERK BY: '90 SEP 21 Aft 1129 MINUTES OF THE SPECIA COMMISSION MEETING AUGUST 23, 1990, 2:30 P.M. Present: President Lopez Commissioner Bishop Commissioner Jones Commissioner Payne Absent: Commissioner Bergstrom Staff: Chris Stuchell, Executive Director Billie Permoda, Executive Secretary Guests: Jo Flaherty, Mayor's Office Jim Chiodini, Commission's Labor Attorney President Lopez called the meeting to order at 2:40 p.m. Director Stuchell asked that the record reflect that all Commissioners present with the exception of Commissioner Bergstrom. Director Stuchell requested that agenda item Union Negotiation Status go into Executive Session. Commissioner Bishop moved that the Commission go out of regular session and go into Executive Session. Seconded by Commissioner Payne. Ayes: Payne, Lopez, Bishop, Jones Nays: None Absent: Bergstrom Went into Executive Session at 2:45 p.m. Commissioner Jones to go out of Executive Session and resume the regular Commission session. Seconded by Commissioner Payne. Ayes: Payne, Lopez, Bishop, Jones Nays: None Absent: Bergstrom Returned to regular session at 3:25 p.m. The matter of 3% increase for non-union employees retroactive to July 1, 1990, be sent to the Mayor and HUD was discussed. Vr _ r. � ...... ._ -2 - Commissioner Payne made the motion that the sign -off sheet and letter to HUD be sent approving the 3% increase for non-union employees effective July 1, 1990. Seconded by Commissioner Jones. Ayes: Jones, Bishop, Payne, Lopez Nays: None Absent: Bergstrom Election of Officers Commissioner Payne moved for the nomination of Delma Lopez as Commission President. Seconded by Commissioner Bishop. Ayes: Jones, Bishop, Payne, Lopez Nays: None Absent: Bergstrom No nominations from the floor. Commissioner Bishop moved for the nomination of Chris Bergstrom as vice -President. Seconded by Commissioner Jones. Ayes: Bishop, Payne, Lopez, Jones Nays: None Absent: Bergstrom No nominations from the floor. Director Stuchell introduced Resolution #702. He explained that when the Commission was with the City's retirement plan the vesting period was eight years. However, when the Commission joined MERS the vesting period was ten years and that when the Commission joined MERS he stated if they changed there vesting period to eight years he would change to the eight year vesting. The vesting period for MERS was changed to eight years and passage of Resolution 702 would enable the Commission to amend the agreement with MERS from ten to eight years. Discussion was held on Resolution 702. Commissioner Jones moved for the adoption of Resolution 702. Seconded by Commissioner Payne. Ayes: Jones, Bishop, Lopez, Payne Nays: None Absent: Bergstrom -3 - The article that appeared in the State Journal on July 29, 1990, was discussed. The Commission will respond to the Editor of the Journal on the negative article. The possibility of a meeting with certain HUD Officials, City Officials and the Commission, on the City imposed Audit was discussed. The recently submitted Drug -Elimination Grant was discussed. The Director thanked Jo Flaherty for her input on the Police C.O.P.E. portion included in the Drug -Elimination Grant. Jo Flaherty stated that she has received some very favorable comments from members of the Lansing Police Department, on the Housing Commission's efforts and success in combating drugs in the developments. Director Stuchell informed the Commission that Ellen Scarlett had submitted her letter of resignation effective August 31, 1990. Commissioner Jones moved for adjournment. Seconded by Commissioner Bishop. There being no further business, the meeting adjourned at 4:12 p.m. Submitted by: Chris Stuchell, Executive Director and Secretary J 1, Delma Lope ,; oard President Date: RECD LfiNg�NG By. ERK LANSING HOUSING COMMISS Z'U OCT 12 fi---__ 10 s3 MINUTES OF THE REGULAR COMMISSION MEETING September 11, 1990, 5:15 p.m. Present: Commissioner Bishop Commissioner Jones Commissioner Payne Absent: President Lopez Vice -President Bergstrom Staff: Chris Stuchell, Executive Director Billie Permoda, Executive Secretary Jeanette Muse, Account Clerk Ethel Williams, HSS Guests: Robert Leija, Mt. Vernon Resident Lowella Lamb, Oliver Tower Resident In the absence of President Lopez and Vice -President Bergstrom, Director Stuchell called the meeting to order at 5:30 p.m. Director Stuchell asked that the record reflect that all Commissioners present with the exception of President Lopez (who had notified earlier that she would be unable to attend the meeting) and Commissioner Bergstrom. Commissioner Jones moved for approval of the August 14, 1990, Minutes of the Regular Commission Meeting after the statement she made at the August 14, 1990 meeting, which was inadvertently omitted be added, "The Director meet with maintenance personnel on an on-going basis to hear their concerns and comments and have it brought up with the Commissioners." Seconded by Commissioner Payne. Ayes: Payne, Jones, Bishop Nays: None Absent: President Lopez Vice -President Bergstrom Commissioner Payne moved for the approval of the Minutes of the Special Commission Meeting of/August 23, 1990. Seconded by Commissioner Jones. Ayes: Bishop, Payne, Jones Nays: None Absent: President Lopez Vice -President Bergstrom -2- Commissioner Payne moved for the approval of the Minutes of the Executive Session of August 23, 1990. Seconded by Commissioner Jones. Ayes: Payne, Jones, Bishop Nays: None Absent: President Lopez Vice -President Bergstrom The Previously Paid Liabilities Report was presented. Commissioner Payne moved for the approval of the Previously Paid Liabilities Report of 8/24/90. Seconded by Commissioner Bishop. Ayes: Jones, Payne, Bishop Nays: None Absent: President Lopez Vice -President Bergstrom Under the Director's Report, regarding the communication from HUD, Grand Rapids relative to the 1990 CIAP Applicationythe Director said that $180,900 was requested for Mt. Vernon roofs, $1,099,550 for Oliver Tower, $1,570,570 for LaRoy Froh and $853,310 for Forest/Hoyt. He stated that the application has been received by HUD Grand Rapids and at this point in time the Commission is waiting for official word from HUD Washington whether the Commission will be receiving these requested monies. Director Stuchell reviewed the recent audit bids received and stated that the audit bid of G.C. Wright had been submitted to HUD for acceptance. The Director stated that the waiting list will be opened up, hopefully, sometime within the next week. Director Stuchell informed the Commission that the position of Housing District Supervisor had been posted and advertised in the State Journal and individuals had until Monday, September 17, 1990, 5:00 p.m. to submit their resumes. The Director's Monthly Production Report was reviewed. The Director said that he should hear on the status of the proposed City of Lansing's parking lot this week. Director Stuchell stated that a homebuyer unit on 516 Mifflin had been sold. -3 - Robert Leija, resident of Mt. Vernon Park spoke. He stated that he is still having the same problems with roaches and will send a letter to HUD on this. He feels as though the Commission is doing nothing to alleviate his roach problem and that he had been served a violation for not having his unit ready for spraying. He stated that he was -ready for the exterminators and had everything packed in boxes. Additionally, he said that he has not paid last months rent and will not. The Commission can take him to court, but he will not pay. Also, he said that Commission maintenance personnel had fixed his basement,but they had not cleaned up their "mess". He said that he will not let maintenance in to clean it up until after the Health Department has seen it. Director Stuchell explained that he had received a communication from the exterminators stating that Mr. Leija was not ready when they went in his unit to spray. Commissioners Jones and Bishop explained to Mr. Leija, that if he would not let maintenance personnel in to clean up after doing there concrete work, it was impossible for them to clean up. Commissioner Jones asked that Mr. Stuchell get a copy of the basement work order to see when cleaning of Mr. Leija's unit was done. Lowella Lamb, resident of Oliver Tower spoke regarding issues of concern for her tenancy. Director Stuchell said that the last time the exterminators had come to Oliver Tower that he accompanied them and that preparation for the exterminators was almost non-existent. Further he explained that to his knowledge the Commission had already had six exterminators and that tenants had the same problem. Additionally, he said that in the senior buildings the spraying had been on a voluntary basis. However, that had now been changed and it would no longer be on a voluntary basis, but would be mandatory that 25% of the units be sprayed. Commissioner Bishop suggested that the Director notify the exterminators that the residents are concerned that their needs are not being met. Additionally, he emphasized that all units that are to be sprayed must be ready for the exterminators. I� -4 - Commissioner Payne said that everyone will have to make sure that their neighbors are ready for the exterminators and perhaps the ones that were in better health could help their neighbor who was not able to get ready for the spraying. Ethel Williams, Human Services Specialist spoke. She stated that she has accompanied the exterminators on all three (3) developments where there have been problems. Additionally, she stated that many times that there have been people who where not prepared; if there are dirty clothes around, that the roaches will hide in the clothes. Many homes were just partially ready. Commissioner Bishop moved for adjournment. Seconded by Commissioner Payne. There being no further business, the meeting adjourned at 6:30 p.m. Submitted: / i ris StucY�el�, Executive Director and Secretary Delma LopeBoard President Date: /0-- q-- C/ D 'e-1 MINUTES OF THE REGULAR COMMISSION MEETING October 9, 1990 Present: President Lopez Commissioner Bishop Commissioner Payne Absent: Vice -President Bergstrom (arrived at 5:37) Commissioner Jones (arrived at 5:36) Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary Thomas Woods, HDS Ethel Williams, HSS Jeanette Muse, Account Clerk President Lopez called the meeting to order at 5:29 p.m. Director Stuchell called roll and asked that the record reflect that Commissioner Bergstrom and Commissioner Jones were not present. Commissioner Payne moved for approval of the September 11, 1990 Minutes of the Regular Commission Meeting. Seconded by Commissioner Bishop. Ayes: Lopez, Bishop, Payne Nays: None Absent: Commissioner Jones Commissioner Bergstrom Commissioner Payne moved for the approval of the Previously Paid Liabilities Report dated September 26, 1990. Seconded by Commissioner Bishop. Ayes: Lopez, Payne,Bishop Nays: None Absent: Commissioner Jones Commissioner Bergstrom Commissioner Jones arrived at 5:36. Commissioner Bergstrom arrived at 5:37. 9T �OP�06� gZ TZ WY -2 - Discussion was held on the change of time for Commission Meetings. This issue had been originally brought up at the request of the President due to the fact that the 5:15 p.m. date was a hardship because it was her busy time at her business. Also, because at the last several meetings there was not a full show of Commissioners. The decision was made to keep meetings at the same time. However, it was decided that the November 13, 1990, Commission Meeting would be held at 8:00 p.m., at the Commission's Hildebrandt Park Development. Commissioners and staff will be there at 7:30 p.m. to converse with the residents. Commissioner Jones said that she had talked to maintenance personnel and they stated that they would like to meet with the Director. Commissioner Bergstrom said that he thought the Director should be flexible, he did not think the Director should be meeting with them weekly. That maybe he could have a meeting to identify the problem and make them understand that they are to follow the directives of the Maintenance Superintendent. Commissioner Bergstrom left at 5:55 p.m. due to a previous commitment. President Lopez said that when maintenance personnel were at a previous Commission meeting she asked them what their complaints were and she never did get an answer. Commissioner Jones said she thought it was a lack of communication and they are still talking about it. Director Stuchell stated that he agreed to meet with the maintenance personnel. Additionally, that Maintenance Superintendent James Armsted had been directed to hold meetings with maintenance personnel on pay days and that when he goes out to maintenance they are bringing up a lot of issues that Jim is trying to do. He said that if Mr. Armsted tells them to do something then they are suppose to do it. Also he said that he is not going to be able to meet with every maintenance person and that some of the maintenance people who were at the meeting he has spent the most time with. Director Stuchell informed the Commissioners that the Commission had been awarded the funding for the Drug -Elimination Program in the amount of $250,000. He congratulated Ravi for all of his efforts in putting the application together. He .said that next Wednesday he will be meeting with various directors and U of M representatives on the Learning Centers and that Lansing will be the pilot program for the public housing program. -3 - The Director called to the Commission's attention requested copies of Mr. Leija's work orders. The Director's Monthly Production Report was reviewed. The Director informed the Commission that the waiting list had been opened and would remain open until October 19, 1990. Director Stuchell stated that Union Mediation has been set for October 24, 1990, 5:00 p.m. Commissioner Bishop moved for adjournment. There being no further business, the meeting adjourned at 6:15 p.m. Submitted by: Chris Stu 11, Executive Director and Secretary Delma Lopgi, Board President Date: Z/--/,- %D MINUTES OF THE NOVEMBER 13, 1990 COMMISSION MEETING 8:00 p.m., Hildebrandt Park Pres.ent: President Lopez Commissioner Bishop Commissioner Jones Commissioner Payne Absent: Vice -President Bergstrom Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary James D. Armsted, Maintenance Superintendent Steve Doerr, Maintenance Supervisor Howard Singleton, Maintenance Supervisor Thomas Woods, Housing District Supervisor Pauline Navarro, Housing District Supervisor Jeanette Muse, Housing District Supervisor Ethel Williams, Human Services Specialist Guests: Residents of Hildebrandt Park President Lopez called the meeting to order at 8:00 p.m. Director Stuchell called roll, all Commissioners present with the exception of Commissioner Bergstrom who had notified the Director earlier that he would not be in attendance at the meeting. The Director introduced all Commission employees present and President Lopez introduced all Commissioners to guests present. Commissioner Jones moved for the approval of the October 9, 1990, Commission Meeting. Seconded by Commissioner Payne. Ayes: Lopez, Jones, Bishop, Payne Nays: None Absent: Commissioner Bergstrom Commissioner Bishop moved for the approval of the Previously Paid Liabilities Report for October. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Jones, Bishop Nays: None Absent: Commissioner Bergstrom -2 - Director Stuchell introduced Resolution #703 -Opening of bank account for Drug -Elimination Program. Discussion was held on Resolution #703. Commissioner Jones moved for the adoption of Resolution #703. Seconded by Commissioner Payne. Ayes: Bishop, Jones, Payne, Lopez Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced Resolution #704 -Tribute to Rita Nance, resident of Hildebrandt Park. Thomas Woods gave a brief tribute to Rita for her successful accomplishments in turning her life and that of her family around in a positive manner. Resolution #704 was adopted by unanimous vote. Director Stuchell introduced Resolution #705 -Submission of Budget and Implementation Schedule for Drug -Elimination Program. Commissioner Bishop moved for the adoption of Resolution #705. Seconded by Commissioner Jones. Ayes: Jones, Payne, Bishop, Lopez Nays: None Absent: Commissioner Bergstrom Director Stuchell said Board approval was needed for the President to affix her signature to the letter to Mayor McKane with yearly Annual Report. Commissioner Bishop moved for approved for the President to affix her signature to the letter to the Mayor and submission of the Annual Report. Seconded by Commissioner Payne. Ayes: Payne, Jones, Bishop, Lopez Nays: None Absent: Commissioner Bergstrom Director Stuchell stated that the Tentative Agreement between the Commission and AFSCME-AFL-CIO had been ratified by Union membership and it was now up to the Commission to approve. If approved by the Commission, it will be sent to the Mayor for his authorization and signature. The contract will be a three year contract. Additionally, he thanked Commissioners Jones and Bishop for their help on the negotiating team. -3 - Commissioner Bishop moved for approval of the Union Agreement. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Jones, Bishop Nays: None Absent: Commissioner Bergstrom The Director stated that he needed approval to hold a Special Meeting, November 20, 1990, 5:00 p.m for the Union Grievance of terminated employee, Jerome Droste, Jr. Commissioner Bishop moved for approval of a Special Meeting November 20, 1990, regarding Union Grievance of Jerome Droste, Jr. Seconded by Commissioner Payne. Ayes: Jones, Lopez, Bishop, Payne Nays: None Absent: Commissioner Bergstrom Director Stuchell reviewed the work being done at Hildebrandt Park under CIAP monies. Also reported that he would be -� conducting interviews for the Site Coordinator in conjunction with the Drug -Elimination Program. Reported that Jeanette Muse had been selected to fill the position of Housing District Supervisor. The Director said that the School District will be providing typesetting, graphic work, etc., and will be producing the LHC Journal at a price that is substantially reduced from what is now being paid for this same work. Ethel Williams said that the School District doing the LHC Journal came out of the Family Task Force Club. Additionally, that she would like for more residents to come to these meetings. Charon Hasse, tenant at Hildebrandt Park spoke of her new job with VISTA and she would like to use Hildebrandt Park for her test areas in the Life Skills program. She stated that the literature cost for the program is about $10.00 per person and asked if the Commission would pay for about twenty (20) people to receive this literature. She said that the Life Skills program will start Friday, November 16, 1990, at Hildebrandt. Ravi asked Charon to get some program outline to the Commission. -4 - The Director asked if Mr. Peaks could meet with himself and Ravi on November 14, 1990, 3:00 p.m. Charon will check with Mr. Peaks to see if he is available. Commissioner Bishop moved for adjournment. There being no further business, the meeting adjourned at 8:45 p.m. Submitted by: �— C ris Stuchell ecutive Director and Secretary Delma Lopez, President of the Board Date: /—� -//- %L� RECD. L NSM C ';.' ",LERK MINUTES BO ME—COMM ION MEETING NOV'II Efo2h Mgt U#00 P.M. Present: President Lopez Commissioner Payne Commissioner Bishop Absent: Vice -President Bergstrom Commissioner Jones Staff: Chris Stuchell, Executive Director Billie Permoda, Executive Secretary David Beardsley, Union Unit Chairperson and Maintenance Employee Guests: Diana Haggerty, Union Staff Representative Jerome Droste, Jr., terminated LHC employee James Chiodini, Commission's Counsel President Lopez called the meeting to order at 5:13 p.m. Director Stuchell called the roll. Commissioner Jones absent (could not attend because of an emergency illness in family), Commission Bergstrom absent (out-of-town). Director Stuchell stated the reason for this special meeting was that the Union requested it on behalf of Grievance, Step 4, level relative to the termination of Jerome Droste, Jr. Mr. Droste requested that this be a closed meeting. Mr. Droste's request for a closed meeting was granted. The closed meeting began at 5:15 p.m. The Union left at 5:30 p.m. The Board went out of the closed meeting at 5:31 p.m. Commissioner Payne made the motion to go into Executive Session to discuss Mr. Droste's case. Seconded by Commissioner Bishop. Ayes: Lopez, Payne, Bishop Nays: None Absent: Commissioners Jones and Bergstrom. -2 - Commissioner Bishop moved for the Executive Session to be closed and the regular session to proceed at 6:00 p.m. Seconded by Commissioner Payne. Ayes: Bishop, Lopez, Payne Nays: None Absent: Commissioners Jones and Bergstrom Commissioner Bishop moved for adjournment. There being no further business, the meeting adjourned at 6:01 p.m. Submitted Chris Stuche Delma Lopez, Date: /2 -//- 0 Executive Director and Secretary aent of the Board i� MINUTES OF THE REGULAR COMMISSION MEETING December 11, 1990, 5:15 p.m. LANSING HOUSING COMMISSION Present: President Lopez Vice -President Bergstrom Commissioner Payne Commissioner Bishop Commissioner Jones (arrived at 5:22 p.m.) Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie Permoda, Executive Secretary Thomas Woods, HDS Pat Crane, Intermediate Clerk Dona Davenport, Intermediate Clerk Guest: Evelyn Gerl, President of Oliver Tower Resident Council President Lopez called the meeting to order at 5:17 p.m. Director Stuchell called the roll -all Commissioners present with the exception of Commissioner Jones who had not arrived yet. Commissioner Payne moved for approval of the Minutes of the November 13, 1990, Meeting, Special Commission Meeting of November 20, 1990, Closed Session of November 20, 1990 and Executive Session of November 20, 1990. Seconded by Commissioner Bishop. Ayes; Bergstrom, Lopez, Bishop, Payne Nays: None Absent: Commissioner Jones (had not arrived) Commissioner Jones arrived at 5:22 p.m. The Previously Paid Liabilities Report was reviewed. Commissioner Bergstrom moved for approval of the Previously Paid Liabilities Report. Seconded by Commissioner Payne. Ayes: Jones, Payne, Bishop, Bergstrom, Lopez Nays: None Absent: None 9h or OT Ndr T6. ONIsNV-) �!�3 -7 - I t. ". -2 - Director Stuchell said that Resolution #706 on the agenda will be tabled until the January Commission Meeting. The Director introduced the Commission's two newest employees: Pat Crane, Clerk for Hildebrandt Park and Dona Davenport, Clerk for the two (2 ) senior buildings, South Washington Park and Oliver Tower. He also informed the Commission that Sandra Kowalk had been selected as Site Coordinator for the Learning Centers. The matter of the communication received from City Attorney Alvan Knot, on behalf of the City Council's Ways and Means Committee was discussed. The communication contained a reiteration of matters brought up at the Ways and Means Committee Meeting of November 27, 1990, and asked for a response from the Commission. In conjunction with Mr. Knot's communication, the matter of the Deloitte Touche Audit and City inspection fees were discussed. Also discussed were the deeds which were required by the City Attorney to be placed in the City's name along with the Lansing Housing Commission. Commission's legal counsel prepared quitclaim deeds which were sent to the City Attorney's Office, two years ago and nothing had been heard from that office. Also, --.� discussed was the Cooperative Agreement between the City and the Commission and the newly initiated Ordinance relative to the Commission. Lengthy discussions were held on all of the above matters. Commissioner Bergstrom moved that the Director respond to Mr. Knot's December 11, 1990, communication stating that: The Commission will continue to pay the inspection fees as they are done, just like everyone else in the city; the deeds have been done and sent to the City two (2) years ago; the audit is not the Commission's responsibility, but if the City wants to talk about waiving the payment of PILOT, that can be used to pay for the Deloitte Touche Audits and future audits must be ended. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Bishop, Jones, Payne Nays: None Absent: None Director Stuchell stated that he had met with the Union, Jerome Droste and James Chiodini on the Jerome Droste matter. He explained the pending proposed agreement. The Director extended an invitation to all Commissioners to attend the Martin Luther King Luncheon, January 21, 1991, and stated that Commissioners should notify his office no later than January 3, 1991, if they want to attend. -3 - The status of recent personnel changes was reviewed. Director Stuchell said that the Community Services Resource Guide, in Commissioners' packets, will be going to all LNC residents. The Director gave the status of the 1988/89 CIAP Report. Evelyn Gerl, President of Oliver Tower Resident Council thanked the Director for placing a much needed Manager in the Oliver Tower building. Further she said they are accomplishing a lot of things. Evelyn Gerl left the meeting at approximately 6:35 The Executive Session that was on the agenda was stricken. Pay increase for the Director to advance to Step 3, was discussed. Commissioner Bishop moved to move the Director to Step 3 with a pay increase. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Jones, Bishop, Bergstrom Nays: None Absent: None President Lopez stated that it was her thoughts that the Commission should develop an evaluation for the Director. Commissioner Bergstrom asked the Director to prepare a report/communication presenting some of his goals for the upcoming year and that will give the Commission something to check against. Commissioner Bishop moved for adjournment. There being no further business, the meeting adjourned at 6:45 p.m. Submitted by: Stuc"ll, Executive Director and Secretary ( n"'f _Delma Lopez,/President of the Board Date: ��