Loading...
HomeMy WebLinkAbout1989 Lansing Housing Commission MinutesLANSING HOUSING COMMISSION LANSING CITY CLERK FEB 16 10 09 AH'81 Minutes of the January 10, 1989 Regular Meeting 5:15 P.M. Present: President Lopez Commissioner Payne Commissioner Jones Absent: Commissioner Porter Commissioner Bergstrom Staff: Chris Stuchell, Executive Director Ravinder Yalamanchi, Assistant Director Billie Permoda, Administrative Secretary President Lopez called the meeting to order at 5:43 p.m. Director Stuchell called the roll. Commissioner Porter and Commissioner Bergstrom absent. Commissioner Payne made the motion that the December 13, 1988, Minutes be moved down on the agenda in the event that other Commissioners came. Seconded by Commissioner Jones. Ayes: Jones, Payne, Lopez Nays: None Absent: Commissioner Bergstrom Commissioner Porter Director Stuchell introduced Resolution #664 -amended -Revised utility schedules for the Section 8 Existing Administrative Plan. The Assistant Director reviewed the utility schedule and stated that HUD had asked the line items to be broken down. Commissioner Jones moved for the adoption of Resolution 664 amended. Seconded by Commissioner Payne. Ayes: Jones, Lopez, Payne Nays: None Absent: Commissioner Bergstrom Commissioner Porter -2- Director Stuchell introduced Resolution #656 -amended - Incorporation of limits of eighty hours of compensatory time to be carried over in the Commission's Personnel Policy. Discussion was held on Resolution #656 wherein the Director said that he will send a memo to employees who receive compensatory time informing them of this action. Commissioner Jones moved for the adoption of Resolution 656 amended. Seconded by Commissioner Payne. Ayes: Jones, Payne, Lopez Nays: None Absent: Commissioner Bergstrom Commissioner Porter The Director stated that the Union has filed for arbitration in the case of Hiawatha Tyson and Phyllis Davis. He will inform the Commission when dates for the arbitration hearings have been set. Director Stuchell informed the Commission that four (4) Clerks have been hired. One will be at the downtown office, assisting the Certification Specialist for Section 8 and the other three (3) will be on each family development. Regarding the retirement conversion, the Director said that all employees had met with Dorothy Stevens of MFRS wherein the Commission's retirement plan was explained and discussed. It was the general feeling that the plan was understood and accepted. An invitation was extended by the Director to the Martin Luther King Luncheon, January 16, 1989, 11:00 a.m. to all Commissioners; if anyone wished to attend to let Billie know by Wednesday, January 11, 1989, so that tickets could be purchased. Ravi, Assistant Director reported on the status of the 1988 CIAP. He said that an advertisement had been placed in the State Journal and the Dodge Report for submission of proposals from Architects until February 3, 1989. He said that he has received local calls on the proposals and also from around the state. Further, he stated that when all proposals are in they will be reviewed and then they will be brought before the Board. The Director reviewed, with the Commission, the Tenant Accounting Report. -3 - Commissioner Payne said that she would like to have a report on who gets monies from DSS, but do not pay their rent. She would like a report every six (6) months. Director Stuchell said this will be done and at the next Commission Meeting he will have a breakdown on the individuals, their income and their source of income for the Commission's review. The Director spoke to the newly initiated Monthly Production Report. The report in the packets are for December 1988, wherein updates were given on units occupied, units vacated, re -exams due and re -exams completed along with comments, for both the Low Rent Program and Section 8 Existing Program. He stated that the Vouchers are going to be the thing of the future versus Certificates. Additionally, the Director said that he is planning on trying to expend the program outside of the City of Lansing and that ideally he would like to enter into agreements with various townships wherein the program would be instituted. The Director suggested to Commissioners that they bring December's Monthly Production Report to the next meeting to compare with the updated January report. Commissioner Payne moved for the approval of the December 13, 1988 Regular Commission Meeting Minutes. Seconded by Commissioner Jones. Ayes: Jones, Payne, Lopez Nays: None Absent: Commissioner Bergstrom Commissioner Porter Commissioner Jones moved for the adjournment of the meeting. There being no further business, the meeting adjourned at 6:45 p.m. L D z C7 - C:) O LANSING HOUSING COMMISSION MINUTES OF THE FEBRUARY 14, 1989, REGULAR MEETING, 5:15 P.M. Present: President Lopez Vice -President Porter Commissioner Bergstrom Commissioner Payne Absent: Commissioner Jones President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll. Commissioner Jones was absent because of illness. Commissioner Payne moved for approval of the Minutes of the January 19, 1989, Regular Commission Meeting. Commissioner Bergstrom, who was not present at that meeting, Seconded the motion based on Commissioner Payne's vote of accuracy of the minutes. Ayes: Porter, Payne, Lopez, Bergstrom Nays: None Absent: Commissioner Jones Director Stuchell introduced Resolution #665 -Reaffirmation of Resolution for Martha Scott on her retirement. Commission Bergstrom moved for the reaffirmation of Resolution #665. Seconded by Commissioner Payne. Ayes: Lopez, Porter, Payne, Bergstrom Nays: None Absent: Commissioner Jones Director Stuchell made Commissioners aware of the 1989 North Central Regional Council of NAHRO Annual Conference, April 29 -May 2, 1989, Dayton, Ohio. He said if any Commissioners were interested in attending to let him know at the next Commission meeting. Commissioner Porter questioned as to the necessity of attending so many conferences. Additionally, he asked if that was one of the audit findings. .. � .. .. r.l: � -2- Director Stuchell stated that the conferences are very helpful in that they provide management tracks, commissioner's tracks, public housing tracks, update on HUD regulations, etc.. He further stated that the audit suggested that someone, other than the Director, monitor the travel expenses turned in. Commissioner Bergstrom said that there are some benefits in attending conferences, however, he said that he had talked to President Lopez and Vice -President Porter relative to setting up a committee to go over expenses, petty cash and some other things. He also said that the Commissioners should get involved with various aspects of the Commission's functions. Further he said that the Director or Assistant Director come up with a plan that instead of sending three (3) or four (4) individuals to a conference, to send one (1) or two (2) and that person/s give a report to the Commissioners on the conference. Director Stuchell stated that Mr. Bergstrom's suggestion of the Commissioners getting more involved went hand in hand with one of the audit findings, wherein it was stated that after reviewing the Board Minutes that it was their recommendation that Commissioners become more involved with the operations of the Commission. Additionally, he stated that one of the things that is being done now is giving the Commissioners a Monthly Production Report which in part states total number of units, conventional, Section -8, Vouchers, occupancy, occupancy percentage, etc. Further he said that the Board's role is more than passing policies, resolutions, etc; that the Board does need to become more involved with the daily workings of the Commission. President Lopez stated that she felt as though a Committee, comprised of some Commissioners would be helpful. Additionally, she stated that it was her feeling that the conferences were very helpful. Discussion was held on reducing the amount of monies requested in the budget for travel. Commissioner Bergstrom asked that the minutes reflect that before setting a Committee, go through the agenda, get to the Committee later in the agenda. Director Stuchell brought up the Human Relations Annual Dinner, February 28, 1989, and stated that the Commission would pay for the dinner for any Commissioners who wished to attend. 7 -2- Director Stuchell stated that the conferences are very helpful in that they provide management tracks, commissioner's tracks, public housing tracks, update on HUD regulations, etc.. He further stated that the audit suggested that someone, other than the Director, monitor the travel expenses turned in. Commissioner Bergstrom said that there are some benefits in attending conferences, however, he said that he had talked to President Lopez and Vice -President Porter relative to setting up a committee to go over expenses, petty cash and some other things. He also said that the Commissioners should get involved with various aspects of the Commission's functions. Further he said that the Director or Assistant Director come up with a plan that instead of sending three (3) or four (4) individuals to a conference, to send one (1) or two (2) and that person/s give a report to the Commissioners on the conference. Director Stuchell stated that Mr. Bergstrom's suggestion of the Commissioners getting more involved went hand in hand with one of the audit findings, wherein it was stated that after reviewing the Board Minutes that it was their recommendation that Commissioners become more involved with the operations of the Commission. Additionally, he stated that one of the things that is being done now is giving the Commissioners a Monthly Production Report which in part states total number of units, conventional, Section -8, Vouchers, occupancy, occupancy percentage, etc. Further he said that the Board's role is more than passing policies, resolutions, etc; that the Board does need to become more involved with the daily workings of the Commission. President Lopez stated that she felt as though a Committee, comprised of some Commissioners would be helpful. Additionally, she stated that it was her feeling that the conferences were very helpful. Discussion was held on reducing the amount of monies requested in the budget for travel. Commissioner Bergstrom asked that the minutes reflect that before setting a Committee, go through the agenda, get to the Committee later in the agenda. Director Stuchell brought up the Human Relations Annual Dinner, February 28, 1989, and stated that the Commission would pay for the dinner for any Commissioners who wished to attend. -3 - The Director stated that the recent Press Conference on the Drug and Occupational Training Program was successful; the Mayor, Councilman Blair, Representative Stabenow, along with representatives from various. Congressmen and Representative's Offices were in attendance. Director Stuchell spoke on the status of the Commission's efforts in drug dealing at LaRoy Froh. He referred to his recent communication to Chief Reifsnyder relative to the problems and also a reply received from Chief Reifsnyder with attached memorandum from Patrolman, James Rapp. Mr. Rapp, in his memorandum stated that the Police were doing everything that they can on this matter, but that the lighting was a problem, the way the development is set up, people can, and do duck into tenants apartments, etc. The Director said that he had contacted Pinkerton relative to a security guard and they told him that it was not uncommon to hire security guards for housing developments. Their cost for a 24 hour period is $8.30 per hour which would approximate to $199.20 per day for security of the LaRoy Froh Development. It was noted that the presence of security guards is very effective. The security guard writes down the license plate numbers of all unauthorized cars coming in the development, they then give the list to Commission management and management in turn checks out the license numbers, if the car is not there visiting tenants, etc., a letter is sent to the individual owing the car stating that they were observed in that development on a certain date, at a certain time; that if they are seen on the premises again, that the police will be contacted and they will be arrested. Additionally, if a security guard observed an illegal act they would be called for a witness.' Commissioner Bergstrom stated that the Commission should try the security guard for two (2) weeks on a twenty-four hour basis. Director Stuchell said that Pinkerton had told him that they would not take on the contract for less than six (6) months.' Commissioner Porter asked the Director to check with other security guard companies to see if they had a plan for less that six (6) months. Director Stuchell stated that if a security guard system is instituted, that a communication will go out to all LaRoy Froh residents telling them how the system would work. Commissioner Bergstrom made the motion that the Director explore the possibility of hiring a security agency, somewhere within the -4 - Pinkerton realm on a 15-16 hour basis, for two (2) weeks and then back up with a news letter to residents stating that the license number will be taken of unauthorized vehicles and referred to the Police, also send a letter to resides who have observed illegal transactions, and not reported it, that they will be evicted once we have proof. Seconded by Commissioner Porter. Ayes: Lopez, Porter, Payne, Bergstrom Nays: None Absent: Commissioner Jones The Director stated that some concerns have been raised by the Union and Commission employees regarding Maintenance 22's and Maintenance 24's. That some of the 22's are doing the same type of work that the 24's are doing, however, they stay at the 22 position until a 24 leaves and they can then sign the posting for that job. Also, 24's go on call, but 22's cannot. He said that he had met with the Union and they suggested that the Union contract language could be changed to state that 22's could take a voluntary test and if they passed it, they would be promoted to a 24. He said that the test would be prepared by the Maintenance Department and reviewed by the Union. Commissioner Porter asked if it was going to be a written test. Director Stuchell said that it would be. Commissioner Porter stated that he was not for the written tests, that it was his feeling that the test was only an attempt to eliminate that job. Commissioner Bergstrom said that he though it was a good idea. The Director said that it would be a good fair test and that if Commissioner Porter would like, he could review the test after it had been authored. Commissioner Porter said that if a person is doing a good job they should be promoted. Not given tests. More discussion was held on the maintenance 22 positions. No firm decision was made. Assistant Director, Ravi Yalamanchi, explained to the Commission a possible Scholarship Program for LHC qualifying residents. The concept that they used in Ypsilanti was to raise some monies from private donations for a student who had completed high school, but have no funds to start college. Further he explained that the student is screened; the college has to say that they have been accepted. Mr. Yalamanchi went into more detail relative to the -5 - program. He said that the program had been very successful in Ypsilanti. Commissioner Porter said that he has been involved in various scholarship programs and that if the student is poor enough, if they are minorities, then they are going to reduce what ever money is given them through a scholarship, so basically, the monies received would be of no use unless they were given book money; that if they are poor enough for the Commission to help them then'they can get a PAL Grant. Commissioner Bergstrom said that he would like to take a look at it, it might show people we are interested, and perhaps with the monies, books, clothing and food can be purchased. He asked that Ravi come up with more ideas at the next Commission Meeting. Director Stuchell gave a Commission staffing update; the selection of Joyce Whitford as Financial Manager and Thomas Lee Woods as Housing District Supervisor. Further he said that he had been contacted by Richard Letts, Human Relations Director for the City of Lansing, who said that he had received two (2) complaints from LHC employees, on his selection of Mr. Woods, and not them. Upon the advise of Labor Attorney, Robert Grover, he said that he contacted Mr. Woods and asked that he hold off the severing of his present employment until the complaints had been resolved. He said that he has not received an official communication from Mr. Letts, that he was told that he and a member of his staff would be coming over some time this week to look at files. Commissioner Bergstrom stated that he thought a Standing Committee should be appointed to work with the Director that meets every two (2) weeks to work with personnel matters and also a special committee who works with the Police on the drug problems. He stated that he would like to work on the Standing Committee. Commissioner Payne stated that she would also like to work on the Standing Committee. Many concerns were voiced by Commissioner Porter on the non - hiring of Blacks. Concerns were expressed by President Lopez on the non -hiring of hispanics, however, she stated that there ate certain things that the Commission can recommend and advise the Director on, but that the Commission cannot tell the Director who to hire. That the Commission has to be opened minded: Commissioner Bergstrom made the motion to have a two (2) person Standing Administrative Committee to meet twice a month to review hiring, discharges, grievable disciplinary acts and also encourage more frequent contact with the President. Seconded by Commissioner Porter. Ayes: Lopez, Porter, Payne, Bergstrom Nays: None Absent: Jones Commissioner Porter volunteered to serve on the Standing Administrative Committee. Commissioner Payne withdrew her request to serve on the committee. However, she suggested that different individuals be selected to serve on the committee after six (6) months. Her suggestion was agreed on. The first meeting of the Standing Administrative Committee was set for February 17, 1989, 7:00 a.m., Parthenon Restaurant. Commissioner Payne stated that she would like for the Committee to have a full report on the meeting, and other meetings that occurred, at the next Commission Meeting. Commissioner Porter asked if any decision has been made on the review of the lease. The Director said that he is in the process of changing the lease and that the Commission will have a Resolution to amend the lease which will open the door for a 14 day notice. He said that if it is ready before the next meeting that a telephone poll will be conducted. Commissioner Bergstrom said that he would like to see a different labor attorney hired for the Commission's labor issues; that there are many qualified attorneys within the City. He then gave the Director a copy of a communication from White, Beekman, Przbylowicz, Schneider & Baird, P.C. and recommended that they be contacted. Commissioner Porter suggested that the Director pursue this matter. t.. Commissioner Bergstrom made the motion to have a two (2) person Standing Administrative Committee to meet twice a month to review hiring, discharges, grievable disciplinary acts and also encourage more frequent contact with the President. Seconded by Commissioner Porter. Ayes: Lopez, Porter, Payne, Bergstrom Nays: None Absent: Jones Commissioner Porter volunteered to serve on the Standing Administrative Committee. Commissioner Payne withdrew her request to serve on the committee. However, she suggested that different individuals be selected to serve on the committee after six (6) months. Her suggestion was agreed on. The first meeting of the Standing Administrative Committee was set for February 17, 1989, 7:00 a.m., Parthenon Restaurant. Commissioner Payne stated that she would like for the Committee to have a full report on the meeting, and other meetings that occurred, at the next Commission Meeting. Commissioner Porter asked if any decision has been made on the review of the lease. The Director said that he is in the process of changing the lease and that the Commission will have a Resolution to amend the lease which will open the door for a 14 day notice. He said that if it is ready before the next meeting that a telephone poll will be conducted. Commissioner Bergstrom said that he would like to see a different labor attorney hired for the Commission's labor issues; that there are many qualified attorneys within the City. He then gave the Director a copy of a communication from White, Beekman, Przbylowicz, Schneider & Baird, P.C. and recommended that they be contacted. Commissioner Porter suggested that the Director pursue this matter. -7 - The Director stated that he will contact them in the next thirty (30) days and perhaps they can come to the next meeting to talk to the Commission. Commissioner Payne moved for adjournment. There being no further business, the meeting adjourned at 7:30 p.m. LAN51t G C9C`t CLEO LANSING HOUSING COMMISSION Minutes of the March 14, 1989, Regular Meeting, 5:15 p.m. Present: Vice -President Porter Commissioner Bergstrom Commissioner Payne Commissioner Jones Absent: President Lopez Guests: Lynn Beekman and Jim Chiodini from the law firm of White, Beekman, Przbylowicz, Schneider and Baird. Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie Permoda, Administrative Secretary In the absence of President Lopez, Vice -President Porter called the meeting to order at 5:20 p.m. Director Stuchell called the roll. He stated that President Lopez had contacted him and stated that she had another meeting and would be a little late to the Commission meeting. Commissioner Jones, since she had not been to the last Commission Meeting, asked some questions and received the answers relative to the February 14, 1989, Meeting. Commissioner Jones moved for the approval of the February 14, 1989, Minutes as printed. Seconded by Commissioner Payne. Ayes: Bergstrom, Porter, Jones, Payne Nays: None Absent: President Lopez Commissioner Bergstrom introduced Mr. Beekman and Mr. Chiodini of White, Beekman, Przbylowicz, Schneider and Baird. He said that there were some concerns about not having local counsel and that this firm would be more attuned to what is going on in the Lansing area. He recommended that the Commission retain this firm to work with the Director and Committee on labor matters pending and also the complaints filed of sexual discrimination. Ah3z, V, ' , , MOM MUD NJ Iwo W, zynj pjjjnWM ILO"99 0HIJ W Wv0A 11 i. 1, d 1, Snq Mhl .�� . W moallol"R lvmuw� 9" 101 4 on a 1 A 000ST le -L4n�"rw) !- to vita on, 0-" W-1 Wholap Al Gin on: .07 uly an 1-1 , yn Muly 4 ! 1 . 1. . )- � 1 ,1 Kl," jhnjaln�� Py !"V 1AWKWIMIA ve,'T inch! n�ll AQ WK RqUic �QaAvyl �j S" 1 .ninq- nKn -v K. on, c 19'") � WA .Pao WON YAW Sjj 5.) E va "A 1 :0 N.- '. ',-. V 14 'T Awl- toe 0moo "d � 050 1000 .001 n4 0"Qq jonoL 100M 0S - la Mum q :? 01 , , 2p " 300 WRA 501 -1 .0 too boo l9blindws SOMOT jd%4 A wralo)A 04 SW tit .1 n a A J 0 W rI K q P j 010 a.! nAnnow-al JU Indl byplomp'�01 1 8qu 170j". Ind -f W) owilimm) Ogg 1040j.0 .aA An.z .'i a , 1 .-MjnAim t;n_IT tualm S h0fil w0niq"S, "A Olin boo 000ywj -2 - Mr. Beekman said that he appreciated the possibility of representing the Lansing Housing Commission and went through some of the organizations which they represented. He then introduced Mr. Jim Chiodini who, if their firm is selected, will be representing the Commission in labor matters. President Lopez arrived at 5:27 p.m. Rates of the law firm were given to the Commission which would vary depending upon the expertise and experience of the attorney. Director Stuchell stated that he had called some of the law firm's references and had received excellent responses on them. Vice -President Porter turned the meeting over to President Lopez at 5:30 p.m. After their presentation, Mr. Beekman and Mr. Chiodini left. Director Stuchell introduced Resolution #666 -Revision of current Admission and Continued Occupancy Policy, to incorporate changes in eligibility income limits for admission. Discussion was held on Resolution #666. Commissioner Jones moved for the adoption of Resolution #666. Seconded by Commissioner Bergstrom. Ayes: Jones, Porter, Payne, Bergstrom, Lopez Nays: None Absent: None Director Stuchell introduced Resolution #667 -Tenant accounts to be written off. Discussion was held on Resolution #667. Commissioner Bergstrom moved for the adoption of Resolution #667. Seconded by Commissioner Jones. Ayes: Payne, Jones, Porter, Bergstrom, Lopez Nays: None Absent: None Director Stuchell introduced Resolution #668 -Utilization of the seven (7) day health and safety hazard procedure in cases involving the selling of illegal drugs or narcotics on Commission property. W "A 11 cli a noy 061 [ISIS h "V: , .fqk .", V 00 : 1) t ., i; . 1 . . w 1 , . 0000 Q00101 JnSW 4a6 j0jPSjMW0! pW: 00d PnLEWI Aj Y111153 , Knoq5ul"A "90 PH 011SJUSS91qw- 1M AM? 10;16w,, O?Aa 0 be Wo! ! A mill Ao 1:1 1 Q!'14 I :wq wsv 00 tawnwoo qdj 0 0 as alp 0 !�,u j -1, o f) U K) Linn fu"! 0a sr Ono n4L W, Ml law—A'] .Modj no newway!T1 inglisany bo,jswt Lnr .1c wncol"l-I : i..,):.', AIM 1HI50110 aN 0,0 IIF)' Asoc .1. 11011c:0)> n 0-&! 19Y I as 7 1 u u 3J rola p 0 n I - G Z 3 1 Au 1 a'1!+;37.` N 0 1 a u 10 u j p 1 1 L 1 No a f A I Q j 0 , j 2opabdo ijsuoqwww oj 70 foq yonolun! K-U"FloW 5"! if,) .i? 110i", .00WIMV .1 WALL 0MOACP 01MIPM 0: AW ao.no�nonR no kind "�w W!�OJVA'l .doom io 1juiann i lu qo W,on A 1 i-? Vvi r —wow !n &—w -, .woujavocA 3 cq load in god". In muOwuho w L lud"u. . , D ;"A to .110 10 0 1 (w M AM poi 01 ;ass 10 41-A � -j EQ tKRUnAG VAT" W14 ToagA Au IG065 qAj 107 , -jow ""A k" fen 201010E L�MWI ISGO!, a Wwwo - 1 "Tn1)ow- ."40i nqwuL on: 1 ley;" An -UM 10000asy F . YJ 10 1) ul -3 - Discussion was held on Resolution #668. Commissioner Jones moved for the adoption of Resolution #668. Seconded by Commissioner Bergstrom. Director Stuchell informed the Commissioners on the progress of evictions of tenants for the selling of drugs. He stated that seven (7) families have been evicted and two (2) additional ones are pending. He also informed the Commissioners of the involvement of the Lansing Police Department with their efforts to stop the selling of illegal drugs at LaRoy Froh. Additionally, he stated that the Commission will be posting No Trespassing signs at the LaRoy Froh Development. He said that the Police Community Relations Board will be holding their April meeting at LaRoy Froh and that he would let the Commissioners know when a date and time have been set. The Director asked for authorization to enter into contracts with Beresh & Reidel, for $307,179.00 for 1986 CIAP for Mt. Vernon, and Architectural Sales & Service, Inc., for 280 doors for Mt. Vernon for the 1986 CIAP. Commissioner Bergstrom moved for authorization for the Director to enter into contracts with Beresh & Riedel and Architectural Sales & Service, Inc. Seconded by Commissioner Payne. Ayes: Payne, Porter, Jones, Bergstrom, Lopez Nays: None Absent: None Director Stuchell said that he had received, from the City of Lansing, an Agreement to Transfer LHC Employees from the City of Lansing's Retirement System to MERS. He said this would be a formal removal of the employees to MERS. However, he stated that upon his receipt of the Agreement and the reading of same, he had several questions relative to the Agreement and as a result he had turned it over to Commission Attorney, Stewart Dunnings for his perusal and opinion. The Architect Proposals for the 1988 CIAP were reviewed. The Director stated that the Commission is required by HUD to solicit proposals from various architects. Further he stated that it was his recommendation that the Commission go with Wakely Associates who were the Architects for the 1986 CIAP program for the Mt. Vernon Development and two (2) programs would be going on at Mt. Vernon at the same time. It was his feeling that the Commission go with Wakely Associates to keep the work consistent. . AD 11 00 1 -: WUH so Way ,2M "WHannA 3o n-ilqohs val lu? 0 ; e 1 � VIV" to A wonynoph j. f rjl"; 0 ! 11.1119—'10. : 10 evely niq 3KA al W.001 ' vj&'! je& 030in Q! apayb is natlf-z 30 jcl Wirm"i 070jaiv-) asni lanOW55S (1) OWN Wq KOWIP roud r -"K Hall _Ft y9a q ii D a 1 -000 QQ" All. —nmimil n,Av 10 .F ' � ' ' T S d i 1 v y ".f --e lo E >i,:. � :� I !". v j.Aq id r 1jy mo vae imu,V oc 1 A: oi ;ado 51: a a .31:01010117SU W9 VOJ04 i T� -Ovw 111, MCA! PUMA JW 1 TOW 5!0- . war? 109m 070nTO)" .0, it! Dn-� Udl tyy WOW 5d US �-y A"n) V,Ihf I . c Won 090 anad qqUK 103 bon .11� 1 A W wo WJ Ajin nJ0UJjhUJ Oink 3JnJ OJ a0lilJOUd1ab ;"A b -MG 16VILM jW, ,nonilv Am am ims Bw inn uomwm w , vehm n i1 i. .im lot mook 101 1.01v 10UH11- A jqAnd Ir MO. 11q, ;A WE-" of OR yd heilupm 01 U00sKo") CHI 1 Aj 10101M ski 10i "ok),010MO 101 0, as 50 :n, !UL :OnVa. l: .mvjva-IA boo 06919 0 Alba nVOSM)n 010 y:; -Ino 0-4 .wayn! 15M)KIK"05 4d rlbqwwo� J01 00i!101 A P"h= noqaj 1507G7 ; AU .in m"19 ASY! '1A :'ami 04 1:0 V�n 4 :0dow J': 1 , 'Anjj! plo to A wonynoph j. f rjl"; 0 ! 11.1119—'10. : had ed guse 10 pathhqv 91i We jowma"SnA 91, au j�lqnnl aid 00, Id MI -1 S an Y1 w0wo;IYA M UT QVKUY 1 VoUiVaq, T� -Ovw Q ap" 1 1ul I ; owni 7 , Ionic 1 JA 00; A 1 EUVO 1 ;' 1:1 . Q , ", nu in Am An 1 WD &1 11 : I, A mi a n - an 11 -hv, Hallno of OR yd heilupm 01 U00sKo") CHI 1 Aj hOlal- '0,0200 m"" K PS 091611 ad ledim! .01,01010.0 "0350- 0�11 A.01wivT yAnu vilw np noimimmy) ad! VAI aQ 11640930- 91 ; Q ms1poln qArD i1pi gy 101 wjo,j is ) mA J - �6 jaw adw Wm in no poup k ed 1..0ow V.Slpo"] 1 Q O"i boa AnWmqJ Jqv"U poaln'; aa�Wmmol SdJ isdi pUfaml VA U00 11 YMP on-: 00 is qomov ,insialsom mow ndi qn-1 w m1minumn yJaKA 0rw uj) -4 - Commissioner Jones moved to accept the Director's recommendation to go with Wakely Associates for the 1988 CIAP Program. Seconded by Commissioner Bergstrom. Ayes: Porter, Payne, Jones, Bergstrom, Lopez Nays: None Absent: None Director Stuchell spoke to the position description review. He stated that the Personnel Sub -committee had requested that a review of all job positions be done and as a result he had compiled a job description review. Each employee will do their job description review themselves and after completion, meet with their supervisor, who has also completed a review of that employee, they will then compare review and come up with a review between the two of them. After this has been completed, the supervisor will meet with the Director and the final completed review will be given to the Standing Administrative Committee wherein they will go over the review/report and recommend back to the Commission at the next Commission meeting. He said that the Standing Administrative Committee had met on two (2) different occasions and referred to the written notes on those meetings contained in the Commissioner's packets. The Director spoke to the Nurses' Clinics at South Washington and Oliver Tower. He stated that he had sent out approximately 150 letters to various organizations that the Commission does business with asking for donations in an effort to keep the two (2) clinics open as the MSU School of Nursing could no longer get the funding for these projects in their budget. Additionally, he said that the clinic at Oliver Tower had been closed for two (2) years. However, the clinic at South Washington was still open and in fact $14,000 had been received from an anonymous donor for the clinic at South Washington. Commissioner Bergstrom asked the Director to send a communication to the individual/company who had donated the $14,000 expressing appreciation on behalf of the Commission. The Monthly Production Report and the Budget Performance Report was discussed. Director Stuchell said that the Commission had purchased eight (8) tickets to the N.A.A.C.P. Freedom Dinner and said if any Commissioners wanted to attend that he would give them a ticket. Commissioners Bergstrom, Jones, Lopez and Payne wanted to attend so they were given tickets. 001 "Onlow"; )S : a I Od" 0 50& no %I W ""k wMa VT -all 1?105 7�pm Wwo Sr W7 WO L 001i jAwamb 001 iisoq SAO 0A e0q, .0. "E Nq Inn jyp b6rl aSj j 1 yM"O - 0 IF VW qql a 1_ i�,K 7 77 hao an% 4 : P Aw q !Oim t an i 10wov, dot wal KAI1011"Agoon "�Vinac K W90 11 - 1 )"O� fn Sqjq1qnn1 u to w ! MW ­.: ". :!1.,! j:. , 1. a Inn no WK q- y5i bw Qwoy Twnw PHI Wq1 1- Who YN 1,; 0 AH Cl: d in, MOT!" SnjD ; , ij, 1 w , 1 a jobA CA 4 mol i W i - -� A , -A :4. 1 ,. - , ',- 7. - -; baB y1OqF1\WwEV- AN 'ifo 10' MY 1�1 ; 0 .pnAjn)4 mlfnw,"V-� GAN 1 " : !c wolnAvw. AMIM)s - n 1 1 1 .&1 IJ 0, Od j k) j V1 A Aw:� jA sm! A jd 1 Lunn 10 100AR sa� 3A !S a- %Wnwilikof Anq�od 14­tqi .j- )SON in I&I M Em5 [ ) nild - -:i j Ow" , , 3; ti. in ; V, � ; OpAd W qj=4 K K -I j . -401 lot nacu Unomy"An no 100 we-TWATI 10-1 Kai ObW1% Aic" at Aw, .001MAUS W dMO to WaUn SM Q1 1011,130 My k4mon aw! "T"V -so 1 M_ a OW hN -no L f -f ..07nAwn) 0 V , j M :0 in"Knu -dz 1416 JAy; it K 50& no %I W ""k wMa VT -5 - Commissioner Jones gave to the Director a thank you card for the Commissioners and Commission staff in appreciation for the plant that was sent to her during her recent illness. Commissioner Porter asked the status on the two (2) arbitration cases. Director Stuchell said that Commission employee Hiawatha Tyson's was scheduled for June. However, he had not received any communication from the Union as to the date of Phyllis Davis' arbitration hearing. Commissioner Bergstrom asked that the Assistant Director, Ravi Yalamanchi put together something on the scholarship program for the next Commission meeting. Commissioner Bergstrom moved for adjourned. There being no further business, the meeting adjourned at 6:45 p.m. 0 c z n 0 3 3 N N O z LANSINu CiIY L'�-ERK LANSING HOUSING COMMISSION Minutes of the April 18, 1989, Regular Meeting, 5:15 p.m. Present: President Lopez Vice -President Porter Commissioner Jones Commissioner Payne Commissioner Bergstrom (arrived at 5:35 p.m.) Guests: Jo Ellen Flaherty, Mayor's Office Ethel Hebert, Oliver Tower Resident Leona Hill, Oliver Tower Resident Alberta Pittman, Oliver Tower Resident Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Administrative Secretary Joyce Whitford, Financial Manager President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll. Commissioner Payne moved for the approval of the March 14, 1989, Commission Meeting Minutes as printed. Seconded by Commissioner Jones. Ayes: Porter, Payne, Jones, Lopez Nays: None Absent: Commissioner Bergstrom had not arrived for vote. Director Stuchell introduced Resolution #669 -Assessment of $15.00 fee for checks returned for non -sufficient funds. He stated that an amendment will be made in the Rent Collect Policy to include the $15.00 fee. Discussion was held on the $15.00 fee being too much and $10.00 fee as more appropriate. Commissioner Payne moved that the fee be reduced to $10.00 and Resolution 669 be approved as amended. Seconded by Commissioner Jones. Ayes: Porter, Lopez, Payne, Jones Nays: None Absent: Commissioner Bergstrom had not arrived for vote. rj r. EY:, 1 X011 �4', r. 1i,:1 Of() -a - Vice -President Porter brought up the subject of not accepting cash for rent payments, only checks or money orders. Commissioner Bergstrom arrived at 5:35 p.m. Discussion was held on the fact that Commission housing is low income housing and the cost of checks and obtaining money orders placed a financial burden on the tenants, also, it was inconvenient for some seniors. It was explained that the post office does provide the service of a van coming to each of the high rises once per month wherein seniors can purchase postal money orders; that seniors can have checking accounts at no cost to them; by not accepting cash it eliminates the problems of shortages, which have occurred in the past and such shortages never resolved and that all in all, the practice of accepting checks or money orders, has appeared to work out well. A suggestion was made, and accepted, that the Director contact the Commission's bank to see if they could come to each of senior high rises once a month to cash checks and issue bank money orders. Also, it was suggested that residents be given counseling on direct deposits. It was decided that the Manager of each development, family and senior, meet with the Resident Council to discuss the policy of non-cash payments and solicit information from them. Director Stuchell ask for a vote on the President to sign ACC Agreement #7 -which would allow the Commission to receive ten (10) additional Vouchers for the Section 8 Program. Commissioner Bergstrom moved for approval of the President to sign ACC Agreement #7. Seconded by Commissioner Payne. Ayes: Bergstrom, Payne, Porter, Jones, Lopez Nays: None Absent: None Director Stuchell asked for approval for him to sign Agreement Transferring Housing Commission Employees from the City of Lansing to MERS, after he had received more detailed information on the agreement language of the "fee being worked out". Additionally, he said that all employees, except one, had signed the request of transferring of funds. The employee that had not signed, according to agreement language, could stay with the City's retirement system. However, he will look into this further to determine if this employee did have that option. The Director further said that upon learning the fee, he would call Commissioners and so inform them of the fee. Commissioner Bergstrom moved for approval of the Director to sign the Agreement Transferring Housing Commission employees from the City of Lansing to MERS. Seconded by Commissioner Payne. P._„ y' nup -)i.; 1 .tc1 ?^'!`..I"+-? s,i T } ,f _f=i; ?:. ,. -Doi 71 Wn L m.&O r'�iFf?!{�' ., I;� an no hint isni 1 i r ". W: _ . -h,'?: .'-� .: n f Un 1 lquon" 00 S11JOS it! ­11 At Uto _ lj { ..1;71'1'7 1 11'. r Ari ) r r I :,. -'"Al .'J ri S` QK. y-)ror r1":1 3t_ "1 bi.. .:)5tI'.) 13 ,;�) 0 1 ,i _f ',ti:,i .PrI FC•:-.r1''•Q 3 r1; ',r r'_ '`d ?•j;, 1..) 11 r wig' F`:) .. `.':? if) 61 .';a•f ('CJI' ,r` 4.) :. -.. :.ir)J 'W ?'i_. ,°.i'•l ::,.1 jl=( ... -'?;i: e IU 1 1. •J ., - I ..ri. �. . '1 r r - it a nil 'i.+:_ "01 L4 ..i7 10"O_-. .:i W51 1 I; .. i!, 70 ,. l' len014. Omni WWI -f... -;1 -1�7t� r�i)� 'I Ii1 .�• f �rr•.r: ii. .. ,. :•t.,', r _. -� r. ., -f. 1_i (. '-�: ' it .. _ : ;'1 ! .r ' y _ 3 :1 _ .. -' I . r -,. , , y 1.? • _ - {:� i t`I j _ ar, i?Gid AMy ;1,, �,. ' r,• ""c 3.1? dI.r,• '.7 a ...).1%-i' Ir _':J 1.,,, f t ��z",• :� 1�:, t 1 'J•;,,.. i :, dj 16 1>'s to *-:aVUUq..-.j : ul 1-70M Mc WL-op wan < 1 M^_fil MO) iif: i c^,._'PiMOD MOM f!rJ II P 1 .9 ° U •, nnalyA Ad-J' Ano -C i 000 yd ,, �.1�1r?.�1��_)'_j _ :l W ; 1 1.. L ,r l ['.I 411 .) -3 - Ayes: Porter, Lopez, Jones, Payne, Bergstrom Nays: None Absent: None Director Stuchell, Assistant Director, Ravi Yalamanchi and Financial Manager, Joyce Whitford reviewed and explained the Operating Budget for fiscal year July 1989 to June 1990. With the Director asking for approval of the budget by way of Commission vote. Commissioner Bergstrom moved for the approval of the Operating Budget for fiscal year July 1989 to June 1990. Seconded by Commissioner Payne. Ayes: Porter, Payne, Bergstrom, Lopez, Jones Nays: None Absent None Oliver Tower Resident, Leona Hill asked and was given permission to speak. She requested that consideration be given to the placement of central air conditioning in the Oliver Tower facility. Additionally, she said that last summer's heat was extremely uncomfortable for the residents. Director Stuchell stated that the expenditure for air conditioning for both senior high rises would be substantial. Also, that HUD, in the CIAP programs only allow monies based on developments that had the greatest all over needs. Some ideas for getting monies for air conditioning were brought up, one of them being to go the City and request a waiver of PILOT for how ever long it would take to absorb the cost of air conditioning. Commissioner Bergstrom stated that with assistance of seniors and the Mayor that the Commission can do a study on cost of air conditioning and present it to the City and ask for waiver of PILOT with a promise to use the PILOT funds for air conditioning. Jo Flaherty requested a comparison of other cities that have waived PILOT for Commissions and what other Commission's have done with buildings the same age as the Commission's who have not had air conditioning and how they have dealt with this problem. Commissioner Bergstrom stated that he would feel comfortable authorizing monies to do a preliminary analysis so that it can be presented to the City. The Assistant Director suggested that the Commission engage in the services of an Architect and use his expertise on installing air conditioning in Commission properties. r J.;,.�': !C: !}YjtI .. jqM a . l) _,,71) ': 01 t` 1 00 C..l.o:,r, - 7 11 i'.i,j.... .. f 0 MA /yl: . w 1`.. I.1 1J"??'.'.i' : A it, v; ,.i,o f% ti 1:T Y� �✓(,7 �r7 til �) � i u �9 11 -J �-� �. �7 � J Cf ri r l l) '1 �.: i- J_ .t � -, ,i (i .:J �'f... � � •i �t 1 � .� ',tri rwb . 93, Avo SICrlj, I wh v•)i.'` is - iiw Md 7i1(, nZ ?. ..--on f. A i9vi T1 gift of (1) r 1: o t. "J_ _ 'i. iT.l _ (;i [01P wipe iT v i J". _r i Ji{: is 3:11 aris J :2 . 'a:i b _ dl 1 i ' b i . • . (!f -Ulan i .. K no .. f.X -_'{ ,O ,:„ .lit: i 'Jw.i ! 7 ' Ss 307 1w:i 1 . 'qq _!r . t6Ii , Gin I';., 1 1 _ -i ..� r.. -:! ) - i` t j , k i(i: .•( dj; _.. 0.0 14; U. .... . up A .1.. son i 1. : .. ion a: '. t:5i I.rL B k, I& ?. .- j q •11 - ..�) :. -i'!1 � aTf bah Snol6. an 0 �vns%slnan oily j:'Tdi v9.- VIA -plod ig(f'_ .r..i llib„ O-) Ar, 10 lana nn ?fbuA r 'tJ{.w1 l _. I{t 'Gd t(t°fT::M '_T3. .;AAMiAlwan 110 102 4'f SW i.i,:f poll i ? OHIO !.' 'U , 1 'I:,.).) _ r pli i .. ,. _rI 0010011 .4 11- C.. J=fa f ,`i h,.{ ;r )i -in UNC; :1 1 . _!i. ._ .. i 0, - 1. o, �J .. �•!1 .. ... f -j' .lr J [ �. .:•,Iii'.. f T. PKI, i `g9•'it_fl:i _ i''Y t'. -'!•lam p i od!'- - :[C Sp:;pQy fECJ.Ene.C{•jfMOD : dj -},,tiJ bSjbSnqw8 _r1 K1 :k' ;;,io , _ i'3 ,e't .JT,''I' 1'1; EI MCi1 !:Q gall- qti. 216 '1(;U wiv, " ID J 11 IA an 10 (' . , 'e QJ ME Commissioner Bergstrom moved for the Executive Director and his staff to hire a professional to do a study on the cost of air conditioning and also the increased cost of utilities resulting from installation of air conditioning. Seconded by Commissioner Payne. Ayes: Lopez, Jones, Bergstrom, Payne, Porter Nays: None Absent: None It was stated to the guests present from Oliver Tower, that realistically, funds could not be provided this year for installation of air conditioning. Commissioner Jones left at 6:35 p.m. because of a prior commitment. Director Stuchell went over the job classification review which had been reviewed with the Committee consisting of Commissioner Bergstrom, Vice -President Porter and himself and was now being presented to the Commission Board for approval. Discussion was held on the reclassification of various employees and the Director was asked to review the position of Administrative Assistant/Executive Secretary and to give the Commission his thoughts on the reclassification for Billie Permoda. Commissioner Bergstrom moved for the approval of the classification changes, effective July 1, 1989. Seconded by Commissioner Porter. Ayes: Lopez, Payne, Porter, Bergstrom Nays: None Absent: Commissioner Jones had left and not present for the vote. Director Stuchell stated that he would notify the Union of the change in reclassification of Union employees. The Director invited the Commission to the attend the meeting April 19, 1989, LaRoy Froh Community Room, 7:00 p.m. - 9:00 p.m., presented by Human Relations Department, Police Community Relations Board and Lansing Housing Commission. It would be a Forum on Neighborhood Watch Program, Crime and Drugs. The Director spoke to the Monthly Production Report. J- , 1, ao a El d "Ju :1 -1 - is L -r il c. j ILI !ff il r o) -) o ;—"ioo ya nw, F) 3 1 r, 9110 �-i J j f) 'T -1 v e) a w -I r.. F) li (i w",) [z W a 'i 1Il.-) -a F. 1191, vr 1 C) '.f 1) .1 IJ, Q I J F 1 L) T.! 2, !'7 ;3 L .LJ l-jf :° %,r?. _J'J gni ,- i .t:i!:10,.1 -a F. 1191, In o F 1 L) .LJ l-jf :° %,r?. _J'J gni ,- i .t:i!:10,.1 JT' fl 1 .1M. 03 w j •fa) I "i Ir, no 11 'i. 0 ..• j , , i Q -5 - He additionally stated that there is a Committee of employees working on an Annual Report of the Commission for this year. Director Stuchell asked for a Personnel/Standing Administrative Committee Meeting, Friday, April 21, 1989, 7:00 a.m. Vice - President Porter stated that he would check his schedule and get back with Billie the next day. Commissioner Porter asked for the status of the vacant manager's position. Director Stuchell stated that was the reason he was asking for the meeting Friday, April 21, 1989. He said that he was going to try and have the Commission's Attorney at that meeting. Commissioner Bergstrom moved for adjournment. Seconded by Commissioner Porter. There being no further business, the meeting adjourned at 7:12 p.m. Respectfully submitted: C Chris Stuchell, Secretary & Executive Director ►I Delma L4 ez, Commission President Date: --Ma,-9,-1989----------------------- D> v c-) ;0o H 3 r 3 H F in 00 N v H 0 � Z co MINUTES OF THE REGULAR COMMISSION MEETING May 9, 1989 Present: President Lopez Vice -President Porter Commissioner Payne Commissioner Jones Commissioner Bergstrom Guests: Diana Haggerty, Union Representative Juanita Mitchell, Mt. Vernon Resident James Chiodini, Commission Labor Attorney Jackie Warr Jo Ellen Flaherty Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie Permoda, Administrative Secretary Jeanette Muse, Union Stewart for Clerical Ethel Williams Ronald Carrick Michael O'Byrne James D. Armsted Fred McFadden David Beardsley Julius Kubin, Union Stewart for Maintenance Howard Singleton Earl Blount David Abood Hiawatha Tyson Thomas Woods Stella Young President Lopez called the meeting to order at 5:17 p.m. Commissioner Payne moved for the approval of the April 18, 1989, Minutes as printed. Seconded by Commissioner Jones. Ayes: Porter, Lopez, Bergstrom, Jones, Payne Nays: None Absent: None Director Stuchell introduced Resolution #670 -Writing off of Commission Inventory. Discussion was held on Resolution #670. -2 - Commissioner Bergstrom moved for the adoption of Resolution 670. Seconded by Commissioner Payne. Ayes: Payne, Porter, Jones, Lopez, Bergstrom Nays: None Absent: None Director Stuchell stated that the Union had been asked to be placed on the agenda regarding, a). Elimination of Position and, b) Questions on reclassification review. Diana Haggerty, Union Representative spoke to the grievance regarding the elimination of the Assignment Specialist position. A time constraint of thirty days was set to address the grievance. The Commission's Attorney will review the contract and submit an opinion to the Commission for discussion at the June 13, 1989 Commission Meeting. Commissioner Bergstrom made the motion that the matter of the grievance be placed on the Commission's agenda at their next meeting. Seconded by Commissioner Porter. Ayes: Lopez, Porter, Payne, Jones, Bergstrom Nays: None Absent: None Diana Haggerty raised some questions on the recent reclassification, she said that she had received some complaints, not the least disparity of the members. She spoke to a meeting that had been held with the Director, Jeanette Muse and herself at which time it was agreed that some 22 are doing 24 jobs and not being paid. Further, that at that meeting it was discussed that examinations be given once a year for the purpose of promotion. Also, that she left the meeting with the impression that there with be promotional examinations. However, she said that she had found out that this was not done. Rather that it is was an in-house review and without Union criteria or knowledge. Commissioner Bergstrom stated that earlier this year, the Commission appointed a Personnel/Standing Administrative Committee on which he and Commissioner Porter were asked to serve, for the first six (6) months. The matter of a review of all Commission employees was discussed and it was requested of the Director to come up with a review form and bring it before the Committee. The review was approved by the Committee and also the full Commission. As far as the test, it was brought before the Commission by the Director and at which time the idea of a test was strongly opposed by Commissioner Porter. ma quQUIOSYN In in Wqo0c 96 1 1 Ana nO.C.� SO4 3'C' "O r Gal:w i f.:' 4 > S31't7 r' I ; t, >; n �r{7rip " - 1 t VIM r jovl MO we! Mai -j- Pon M4 NA IWO w� '£.at quIg+i gni; Ova p?'WOU NJ ON its.. Fll l s"1 L'lcy,;>.,•�: r : 9.C4-,0 , 1:3 " _I.WOU .: •:S - i 61 iV5 1nnc .f ri ,':}- - i j 3 :_ - .? ma , -,. J J :; I! ' ' ' , . , • j - �. •' .:j 1. 0". . ]. 01 basin s 1 '_ w � -0100 ! rc i -1 '. , -. O w .rt ,r 17 ( 9 1. f:Y �J'-.A. a 4 KO j r, i''? . •.1. r'' . i < i. hL 0 1 .. •F.., b..Ji ?St 1:x;31 mW 'i r:!ig ban , sl � 1015a 1.i yj d I .-.1,. 'i tC.13' -.1:.i•' r ,i t" a a ', .. •I'. ,[', �. i. q;. �. I _. 1., '.: 90 tJ , m iui.�. a 1(f W."!.,q,E` .y.,. l.•, .. •I' -',`'f' ., - ! ' ' �i1 ,ud .,71i1'��un 'A new J ': '. w _?.". [j.SW all .:I?ifa..l "KAW '1', t.J ia, r .:i.ii3 1"i'`fi f'—i � :i�"•j Wit,, _ . -_llv 1151. L'_ no 1.:". n _l.r,."o a \_' 1: •,V.qq "K .. �"7 •, f -3 - Commissioner Porter stated that he voiced opposition to the test and that if the Commission is conducting a test for mechanics for employees who install furnaces, then he was against it. Several employees, in attendance at the meeting spoke regarding their opinions on the classification review. Director Stuchell explained to the Commission and the employees the circumstances surrounding the review. Commissioner Bergstrom stated that the adding of merit steps should be a item for negotiations when the current contract expires. Commissioner Bergstrom asked the Union to submit a criteria of what had been proposed to them for the Commission's review. It was conveyed to Ms. Haggerty that at the present time the Commission was without a Unit chairperson. She stated that will be taken care of at the next Union Meeting. Claudell Taylor asked if the employees would still be getting their promotions in July. Commissioner Bergstrom stated the promotions were voted on and passed by the Commission at their Board meeting and they would be getting their promotions effective July 1, 1989. Commissioner Bergstrom made the motion to invite a written response from the Union about our proposal and review it at the next Commission Meeting. Seconded by Commissioner Jones. Ayes: Lopez, Porter, Jones, Payne, Bergstrom Nays: None ABsent: None Jeanette Muse said that since the Certification Specialist was promoted to a Section 8 Coordinator, was management going to still have a Certification Specialist. Director Stuchell stated that decision has not been finalized and it will be discussed with the Personnel/Standing Administrative Committee. Ms. Muse asked why the Section 8 Coordinator position was not posted. Director Stuchell stated that it was posted. However, only one individual had submitted a resume. Diana Haggerty said that the Union was not informed of the job duties or the rate. -4 - Director Stuchell said that it was not a Union position. Director Stuchell spoke relative to the IGA Audit. He informed the Commission that he had gone to the HUD Grand Rapids Office and met Mr. Thomas Jones and invited him to the Commission's June meeting to speak to the Audit. Mr. Jones will attend the Commission's June meeting. Some discussion was held on the audit. However, it will be gone through in detail at the Special Commission Meeting. Commissioner Bergstrom moved to schedule the Special Commission Meeting two (2) weeks to ten (10) days before the next regularly scheduled meeting. Seconded by Commissioner Payne. Ayes: Porter, Payne, Jones, Bergstrom, Lopez Nays: None Absent: None Juanitia Mitchell, Mt. Vernon resident spoke. She asked for the criteria for transferring from a development to a scattered site. Director Stuchell addressed the current transferring procedures and policies and indicated that he would send Ms. Mitchell the portion of the Occupancy Policy that referred to transfers. Ms. Mitchell also stated that all of her cabinet doors had been removed six months ago and not replaced and also, that the window installers had broken her TV set. The Director will look into Ms. Mitchell's complaints. Director Stuchell introduced Thomas Woods, Housing District Supervisor for Hildebrandt and also Stella Young, Clerk at Hildebrandt. Commissioner Porter expressed his dissatisfaction regarding the selection of Housing District Supervisor. He stated that it was his understanding that the Sub -Committee had been established to make these types of personnel decisions. Commissioner Bergstrom said that the Sub -Committee had been set up strictly as an advisory committee and stated to Commissioner Porter that the minutes of the meeting, when the committee was set up reflected this and that they were the approved minutes and official board action. Further, he stated that in view of that, the committee's role is in an advisory capacity and he disagreed with Commission Porter. ' .'i! f�'��Gla. -'+i . "; •.rfl Jii'�i,i. ��;� ... •a: I. ._ � i � I SIAM ;F;W-4; ,r • "`1 ;_Mil r Ynp r. •'; A inn- i0 ..'i ��li.1.t • _.. '!�I- - ' .. ");'t -_I i:j ! v� 1_t.rl�.l .�!! . )i' .. _Y _ •l. J .! .. .. Say ud COW1 •'u0tY w AW A L '-A'..!}„fl.gi Aso 91 •.7i- _,;f .. 1.1l1 '{�. •� - s .sitn bg n ;i ia,i`Z:, . ii mu!:i1•.{n I yn -•l' E vu-' r. i , 1 T-_ r j •j v 3 j u b i s •!i 1 r _r g f i L. • t. � P ��. q 1 %_ / 110 - 1 � i ., r 0 1:f r int, C,. r oil ' W: nI', .; od! 11" a J11 -i is + -• -1 a j": "i o n - _i.l•{ fj tl. '•F, _. i .. • {. '1 0_J NO,[Ain- r.) 1f) Iti .1 _. i 1. • .w I '{.4'i.r•} qd _f •fir.A 11��1 3.•.• h.".1 [I.t71J:1 - ..:. ? iC':1 •. .. :.i 1 .� -4 C'4E t+.;,UD lip:Y .. � � cif-, i rl"'t} J 91 Diu 40-rjus ylus'A6 az 11 1, MV Commissioner Porter asked President Lopez, Commissioner Payne and Commissioner Jones what they thought the responsibility of the committee was. President Lopez stated that it was her belief and understanding that the committee was set up as an advisory committee; that they could advise the Director, but could not tell him what he can do. Further, she said, that is what the Director is getting paid for. Commissioner Payne stated that she interpreted it the same way. Commissioner Jones stated that she was ill and unable to attend the meeting referencing the committee. Commissioner Porter said that if it was only an advisory committee that he saw no reason to have it. Commissioner Bergstrom said that the role of the committee was to offer some insight on the Director's decisions, and to consider the factors, but ultimately, it was the Director's decision on who he hires. Additionally, he said that the committee was formed to have closer contact with the Director. Commissioner Porter said that the meeting was not official because there were three Commissioners present. Commissioner Bergstrom disagreed with Mr. Porter. He said that it was not an official Board meeting, that it was a committee meeting at which input and advise was given, but it was not required for the Director to take that advise. In other words no formal action or vote was taken. Jo Flaherty stated that the committee meeting was not official, three Commissioners can get together and if there is no vote or action taken, if it is purely an informal meeting of the committee, that it is not an official meeting. Attorney Chiodini said that when no decisions are required to be taken by the Board it did not constitute an official meeting and not in violation of the Open Meetings Act. Commissioner Porter said that in his opinion, that the Director had not reviewed the position of Housing District Supervisor, with the committee. Commissioner Bergstrom and President Lopez disagreed with his opinion. 51c elvIv W11110"Invu OKI 'M-.14 knihania .0b .40 Sa jamp Ail J. aw PO I. .i, 11.1. 00Aa 1-lOb E1 1c . 05 . law F .if 1, :q I'i'i • .. - .. c�11 F 't f, `i (,.�:•}�-%h.% tFa "I T� . �.* _c'y. '_.1 . 5 4 � ' I 1 ! aM. Commissioner Bergstrom said that he thought that Commissioner Porter was trying to debate the decision of the Director. Further he said that Director did not violate any rules and that the committee can work with the Director and he can listen to their advice, but he does not have to take it. Commissioner Porter referred to his communication to President Lopez and said that he needed some answers on it, specifically, his charging the Director of insubordination. Commissioner Bergstrom stated that he did not see any evidence of insubordination at all, by the Director. Additionally, he stated that Commissioner Porter put all of this behind him and let the Commission move on with their business. Discussion was held on the PILOT waiver and the Mayor's communication. Jo Flaherty stated that she had met with the Mayor on the waiver of PILOT and that what the Mayor was doing on his end, was very positive. She spoke to the Mayor's request, of the Commission in his communication, contacting other Commission's to see what they are doing to address the issue on air-conditioning, conduct a financial impact study, identify what impact, if any, this change would have on the marketability of the Commission's housing units. Additionally, she stated that the City Attorney is reviewing to see if it is legal to waive PILOT and he will get back to the Mayor with his recommendations/findings. The Monthly Production Report was reviewed. Mr. James D. Armsted, Superintendent of Maintenance spoke on the Director's behalf and commended him for the upgrading of maintenance positions. Commissioner Porter asked how the letter from Mr. Letts was going to be addressed. President Lopez said that the letter had been sent to her and that she had called the Director and asked him to contact the Commission's Labor Attorney and have him write a communication to Mr. Letts, on her behalf, and ask for copies of documents that were used to arrive at their opinion/decision relative to the Housing District Supervisor's position. Jo Flaherty said that Mr. Letts had called her and asked her to pass on to the Commission that he would meet with the Commission to discuss his findings, if they so desired. loon , l• .i 4. h. .i �. ... I,.. � � a ., - _ :. - ' • ( , • 44:I..L 1. .� .� i `i 1 AD 0150 so .' 1'Z, . � . �i .. { � 1 1 � '.i • r. out AZ Ms MIA vr"Abj Q,Kj to I! cl I 41 . ':11:9! '1. ` � ' , 1.i • _. t ztE ., ', •�_i -r cj.r 1'i *rn 13 is ` W wit . o . iP ) no mid IM.. r•E .... ,, t ,gar; -7 - Commissioner Bergstrom moved for adjournment. Seconded by Commissioner Jones. There being no further business, the meeting adjourned at 8:00 P.m. Respectfully submitted: C is Stuchell, Executive Director and Secretary Delma Lopez Commission President I M MINUTES OF THE JUNE 1.3, 1989, REGULAR COMMISSION MEETING June 13, 1989 Present: President Lopez Commissioner Payne Commissioner Jones Absent: Commissioner Bergstrom Guest: Attorney James Chiodini Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie Permoda, Administrative Secretary Jeanette Muse Ethel Williams President Lopez called the meeting to order at 5:30 p.m. Director Stuchell called the roll with Commissioner Bergstrom being absent. Commissioner Payne moved for the approval of the May 23, 1989, Special Meeting Minutes after the correction of approval of Minutes to read "Seconded by Commissioner Payne". Seconded by Commissioner Jones. Ayes: Lopez, Jones, Payne Nays: None Absent: Commissioner Bergstrom Director Stuchell stated that Attorney Chiodini had asked item 9 to be moved up because he wanted to discuss this first. Commissioner Payne moved to go into Executive Session for the purpose of discussing Counsel's legal opinion on elimination of Assignment Specialist position, changes in Union Contract, Commission's reply to Richard Letts and pending arbritration. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Payne Nays: None Absent: Commissioner Bergstrom Executive Session began at 5:35 p.m. -2 - The regular Commission Meeting convened at 6:30 p.m. Director Stuchell introduced Resolution #673 -Revised Utility Allowances for Projects MI -58-2 through MI -59-12 and MI -58-15. Discussion was held on Resolution #673. Commissioner Jones moved for the adoption of Resolution #673. Seconded by Commissioner Payne. Ayes: Jones, Payne, Lopez Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced Resolution #674 -Appreciation to Fred Porter for his service on the Commission Board. Commissioner -Payne moved for the adoption of Resolution #674. Seconded by Commissioner Jones. Ayes: Payne, Jones, Lopez Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced Resolution #675 -Write off of physical inventory. Discussion was held on Resolution #675. Commissioner Jones moved for the adoption of Resolution #675. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Jones Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced Resolution #676 -Homebuyer Budget for fiscal year ending June 30, 1990. He stated that it is a HUD requirement that an official resolution must be passed by the Board prior to the Homebuyer Budget being submitted to HUD. Commissioner Payne moved for the adoption of Resolution #676. Seconded by Commissioner Jones. Ayes: Payne, Jones, Lopez Nays: None Absent: Commissioner Bergstrom -3 - Director Stuchell introduced Resolution #677 -Operating Budget for fiscal year ending June 30, 1990. He stated that it is a HUD requirement that an official resolution must be passed by the Board prior to the Operating Budget being submitted to HUD. Commissioner Jones moved for the adoption of Resolution #677. Seconded by Commissioner Payne. Ayes: Payne, Lopez, Jones Nays: None Absent: Commissioner Bergstrom It was decided and agreed upon that the July meeting would be as previously scheduled and that discussion will be held on the date of the August meeting, which will be the annual meeting. Discussion was held on the Union Grievance over the elimination of Assignment -Specialist. Commissioner Jones made the motion that the Commission deny the grievance submitted to the Board on elimination of Placement Specialist position. Seconded by Commissioner Payne. Ayes: Payne, Jones, Lopez Nays: None Absent: Commissioner Bergstrom Director Stuchell reported on the audit for year ended June 30, 1988, by G. C. Wright and Co. He told the Commission that representatives from the HUD Grand Rapids Office will be at the Commission on June 15 and 16, 1989, to go over the audit findings. He also encouraged all Commissioners, if they desired, to come on either of those days to discuss the Audit with the individuals from HUD Grand Rapids. Director Stuchell spoke to the Program for a Drug -Free Workplace. He stated that HUD has required all housing commission's to issue, to all employees a directive on a Drug -Free Workplace and also provide to each employee a Statement on a Drug -Free Workplace which is to be signed by each employee and then the signed statement is placed in their personnel file. Additionally, that the Union will be given official notice of this program and statement. -4 - Director Stuchell reviewed, in detail, the Director's Monthly Management Report. Commissioner Payne moved for adjournment. There being no further business, the meeting adjourned at 7:15 p.m. Respectfully submitted,— ^ _ _ ChrisStuchell, Executive Director and Secretary -3.� ---L Delma Lopez ssion eresiaen �pN51��� CITY C;.�RK MINUTES OF THE SPECIAL COMMISSION MEETI�IGr May 23, 1989, 5:00 p.m. Present:. President Lopez Commissioner Bergstrom Commissioner Jones Commissioner Payne Guest: Jo Ellen Flaherty Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie Permoda, Administrative Secretary Steve Doerr David Beardsley Ethel Williams Stella Young Jeanette Muse, Union Stewart for Clerical Thomas Woods President Lopez called the meeting to order at 5:00 p.m. Director Stuchell called the roll. Commissioner Jones moved for the approval of the May 9, 1989, Minutes as printed. Seconded by Commissioner Payne. Ayes: Jones, Payne, Lopez, Bergstrom Nays: None Absent: None Director stated that at the May 9, 1989, Commission Meeting the Commission had requested their Attorney to review the Union Contract and also the elimination of a position. The Attorney's review was in their packet. The Director stated that in their packets was a letter from the Michigan AFSCME Council 25 that was in regard to the reclassification review and some recommendations to that. Further he stated that it was agreed upon at the last Commission Meeting that the Commission will give their reply to the Union on June 14, 1989. Director Stuchell introduced Resolution #671 -Budget Revision No. 1 for 58-9, Home Buyer Program. The Director explained Resolution #671. General Discussion was held. j �` ; r ! t .i -2 - Commissioner Bergstrom moved for the adoption of Resolution #671. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Jones, Payne Nays: None Absent: None Director Stuchell introduced Resolution #672 -Budget Revision No. 1 for 58-102, Low Rent Program. The Director explained Resolution #672. General Discussion was held. Commissioner Bergstrom moved for the adoption of Resolution #672. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Payne, Bergstrom Nays: None Absent: None Director Stuchell stated that HUD will be doing an on-site review of the Commission. It was originally scheduled for May 31, 1989, but due to the upcoming NAHRO Conference he had called Ruth Featherstone and asked for a different date, she will get back with him on a new date. The Director said that the Michigan Chapter of NAHRO and Michigan Community Development Director's Association will be holding their Spring Conference and Annual Meeting, May 31 -June 2, 1989, in Lansing. He invited all Commissioners to attend. President Lopez, Commissioners Payne and Jones stated they will attend. Discussion was held on Mr. Letts' communication to Attorney Chiodini and his request for Attorney Chiodini's reply within fifteen (15) working days upon receipt of his communication. Mr. Chiodini will reply. The Director stated that in the Commission's packets was a Civil Rights complaint filed by a Commission employee. This will be given to Attorney Chiodini for action and reply. Director Stuchell went through findings and replies of the IG Audit. He stated that HUD will be coming to the Commission to do a monitoring on the Audit on June 15 and 16, 1989. Additionally, he said that the Commission has to submit a response to HUD, prior to their monitoring visit, on the Audit for Section 8 and Low -Income Housing. -3 - Discussion was held on the audit findings and replies. One of the findings discussed was that travel expenses should be reviewed. Commissioner Bergstrom moved that a policy be adopted to add to the travel policy, that the Commission review the Director's travel expenses and the Director reviews the travel expenses of all other employees/Commissioners. Seconded by Commissioner Payne. Ayes: Jones, Payne, Lopez, Bergstrom Nays: None Absent: None Additionally discussed was the audit finding wherein the Commission lost interest by not having monies put into an interest bearing account. Director Stuchell explained how this came about. Commissioner Bergstrom stated that the Commission will deal with this matter at the next meeting. Relative to the marketability of the Commission's senior high rises, it was suggested by Commissioner Payne that the Commission advertise that in the senior buildings, tenants are allowed to have pets. It was Commissioner Payne's feeling that this would be very helpful in the renting of senior units. Commissioner Payne also suggested that if the Commission could get HUD's approval and come up with a pilot program wherein a unit could be given, rent free, to a registered nurse and she would work with the tenants and also would confer with a Doctor from time -to -time. She thought this will be extremely helpful in the renting of senior units. The Director stated that HUD will tell us to do everything we can do to rent the senior units, as long as we do not offer free rent. Director Stuchell stated that Mr. Tom Jones of HUD had planned on coming to the June 13, 1989, Commission Meeting to go over the audit with the Commissioners. However, Mr. Jones is in the hospital and it was not for certain that he would be able to attend the meeting, but there will be a HUD representative at the June 13,1989, Commission Meeting. The Director stated that he had received information that Fred Porter had resigned from the Commission. Pts. Flaherty stated that the Mayor will be interviewing an individual, to fill Mr. Porter's place, in about a week and a half. A W"5 ',a; W) - 0 r f_ i+ 1 `! J now 1va -I Kniq0h; qq �v I 'a IV my 1 W v'_'% 097 , 1 5IJ 03, .n! ;101, _.' , - ,. , ' 10 asn""ja5 hy�l 1-1 v n us 1 T a 0 z I vj ,"o tp! 0�:)Qfisppl HydwqlE F3 nit" WOW -3 �m .0 21. Wj UOK : - , '-, . j - . I '. . . -. 90MY 1 my n_ ion m 00--v 10007 go i 0 "i on: Amn", ON 4M rn 51 Ann -I. 10A v 3L 04 1 2 !WBW .114 0110; 1 7 A Lv L199 Z 1 ' sony , 1 lqpLOA :"x, r'. j, I L) r J f, -. _j r. !ir z c 1 d U Apo IiJ.i.w t ;-'1 1 . � nonn Aell! dot ul? :W .6 L z5 %oln m b9onal j bud c!A I vA noT . v. W1, 10vo op 0? k -1-W - .j it low Y02 va K oat rmvl��nr qo-jonq W ,7 �n L- ' Ml.; P I 0 a z A s 3 w a "o d t t Oji 0 n Iq a I 10 j I a q v i.'_ j 5 -4 - Jeanette Muse asked Jo Flaherty what was the effective date of Mr. Porter's resignation. She understood that he had made it effective May 31, 1989. Jo Flaherty stated that she did not recall seeing an effective date in Mr. Porter's communication, that she would have to look at it again. However, she said that he had called her on Wednesday and stated that he was going to resign and in fact brought in his letter of resignation on Friday. Additionally, she said that Mr. Porter, in their conversation of approximately one hour, made it very clear that he did not intend to do Commission business any longer Commissioner Bergstrom moved for adjournment. Seconded by Commissioner Jones. There being no further business, the meeting adjourned at 6:35 p.m. Respectively submitted: C '/'-- - Chris Stuchell, Executive Director and Secretary Delma Lopez, ommission President F N W F - w 00 ro t1i n H r n 0 H H Z H H LARsitiG C 1 cloy, Arc 17 A 03 MINUTES OF THE JULY 11, 1989, REGULAR COMMISSION MEETING Present: President Lopez Commissioner Payne Commissioner Jones Commissioner Bergstrom Commissioner Bishop Absent: None Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie Permoda, Executive Secretary Jeanette Muse, Account Clerk Ethel Williams, Human Services Specialist President Lopez called the meeting to order at 5:32 p.m. Director Stuchell introduced and welcomed the newest Commissioner, William Bishop, Jr. Election of Officers was held. Commissioner Payne nominated Delma Lopez for President. There were no other motions from the floor. Commissioner Payne moved for Delma Lopez to serve in the capacity as President. Seconded by Commissioner Jones. r Ayes: Jones, Bergstrom, Bishop, Payne, Lopez Nays: None Absent: None Commissioner Jones nominated Chris Bergstrom for Vice -President. There were no other motions from the floor. Commissioner Jones moved for Chris Bergstrom to serve in the capacity as Vice - President. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Jones, Bishop, Bergstrom Nays: None Absent: None Delma Lopez, President Chris Bergstrom, Vice -President ,.. :��c t �0 � ! ':� -2 - Commissioner Payne moved for the approval of the minutes of the June 13, Commission Meeting. Seconded by Commissioner Jones. Ayes: Jones, Bergstrom, Bishop, Lopez, Payne Nays: None Absent: None I. Director Stuchell introduced and explained Resolution #678 - Extending the boundaries for use of the Section 8 Certificates and Vouchers. He stated he had discussed with HUD officials, when they were at the Commission on June 15-16, the extending of boundaries for Section 8 Certificates and Vouchers, due to the fact that applicants were having problems finding housing within the corporate city limits. He further stated that HUD officials had told him that this could be done by Board action. Thus the resolution was to extend the boundaries to Delta, Delhi and Lansing Townships. Discussion was held on Resolution #678. Commissioner Bergstrom moved for the adoption of Resolution #678 with the stipulation that administration has the authority to place them if they found a unit within a reasonable proximity even though it is not in Delta, Delhi or Lansing Townships. Seconded by Commissioner Payne. Ayes: Jones, Bergstrom, Payne, Bishop, Lopez Nays: None Absent: None Director Stuchell introduced and explained Resolution #679-' Institution of a Tenant Integrity Program (TIP). Discussion was held on Resolution #679 relative to its workings and need. The Director stated that he would have the program on the agenda of the next Board Meeting. Commissioner Bergstrom moved for the approval of Resolution #679 with the stipulation that there be no press releases, etc. until after it has been brought before the Board. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Bishop, Jones, Bergstrom Nays: None Absent:, None -3 - Director Stuchell introduced and explained Resolution #680 - Approval of Final Application for 1989 CIAP. He stated that this was the largest amount ever received, from HUD: Grand Rapids, by the Commission. He further explained what the monies would accomplish for the Mt. Vernon and Hildebrandt developments. 60 Commissioner Payne moved for the adoption of Resolution #680. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Bergstrom, Bishop, Payne Nays: None Absent: None Director Stuchell introduced Resolution #681 -New signature on bank card for the opening of two saving accounts for NRMR and EHPA (home buyers). Resolution required on back of signature card. Commissioner Bergstrom moved for the adoption of Resolution #681. Seconded by Commissioner Jones. Ayes: Lopez, Payne, Jones, Bishop, Bergstrom Nays: None Absent: None Director Stuchell introduced Resolution #682 -Authorization for individuals to sign and co-sign checks for the Lansing Housing Commission. Commissioner Jones moved for the adoption of Resolution #682. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Bishop, Payne, Jones Nays: None Absent: None Director Stuchell spoke to the items of information in the Commission packets. Letter of Report on Audit from HUD Grand Rapids. He said that he will respond to the findings, to HUD, in August. Communication with attached petition from residents of Hoyt Avenue regarding playground equipment. The Director said that Hoyt does not have any playground equipment; that it would behoove the Commission to explore some ways to deal with this issue; there are twenty-four two bedroom units and approximately 20 children. Ravi, Assistant Director, said that may be one of the items to go into next year's CIAP application, along with other items, such as a basketball court. -4 - Commissioner Bergstrom moved for the approval of up playground equipment and amenities for Hoyt after has met with the residents to determine what they exceeds $3,500 then it is to be taken back to the her approval. Seconded by Commissioner Payne. Ayes: Payne, Lopez, Bishop, Jones, Bergstrom Nays: None Absent: None to $3,500 for administration need. If it President for The Director brought to the Board's attention the communication to newly appointed Commissioner Bishop which included many copies of Commission policies, copies of the minutes for the last year along with numerous other items so that he can become aware of the purpose and functions of the Commission. Director Stuchell also brought to the Commission's attention that in their packets was information of Role of the Local Housing Authority Commissioners and information of Responsibilities of Commission's Executive Director which was provided by the HUD Grand Rapids Office. The Director also went through, in detail, the Director's Monthly Production Report. Director Stuchell informed the Commission on the progress on the work being done at Mt. Vernon Park and that in August he will have the Commissioners out to Mt. Vernon Park for an official opening. President Lopez asked that the Commissioners be notified when an, event comes up with the public so that Commissioners could show up. Commissioner Jones moved for adjournment. Seconded by Commissioner Payne. There being no further business, the meeting adjourned at 6:45 p.m. Respectfullysubmitted ris Stuchell, Executive Director and SSee�cretary Delma Lope , Commission President rC-1 t4 t7' c� H Z N H x o� cnco H lfl Z n O 3 H U) H 0 Z MINUTES OF THE AUGUST 8, 1989, REGULAR COMMISSION MEETINr N Present: President Delma Lopez Commissioner Dorothy Payne -{ n Commissioner William Bishop, Jr. { Commissioner Cynthia Jones Absent: Commissioner Chris Bergstrom (on vacation) Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary Jeanette Muse, Account Clerk Ethel Williams, Human Services Specialist Thomas Woods, Housing District Supervisor Guests: Annie Risper, resident, Hildebrandt Park Ireaner Gilmore, resident, Hoyt Avenue Vanessa Whitley -resident, Forest/Hoyt President Lopez called the meeting to order at 5:20 p.m. Director Stuchell called the roll. Absent was Commissioner Bergstrom who had notified the Director he would be on vacation and Commissioner Jones who had not yet arrived. Commissioner Payne made a motion to approve the Minutes of the , July 11, 1989, Regular Commission Meeting. Seconded by Commissioner Bishop. Ayes: Lopez, Payne, Bishop Nays: None Absent: Commissioner Bergstrom Commissioner Jones (had not arrived for vote) Commissioner Jones arrived at 5:24 p.m. Director Stuchell introduced Resolution #676 -Amended -Homebuyer Budget for FY ending 6/30/90. He stated that it was on the agenda to reaffirm the telephone vote of 7-26-89. Commissioner Payne voted to reaffirm telephone vote of Resolution #676. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Bishop, Payne Nays: None Absent: Commissioner Bergstrom -2 - Director Stuchell introduced Resolution #683 -Authorizing signatures for new bank account for the purchase and/or redepositing of certificates of deposit. Assistant Director Ravi Yalamanchi explained Resolution #683. He stated that the Commission is now going to buy Certificates of Deposit. That the Commission has, for several years been in the practice of purchasing "T" Bills. However, there is money to be earned, in interest in the purchasing of Certificates of Deposit and that the bank asked that a resolution be passed on the approval of names/signatures so they would have ,them on file who would be authorized to purchase Certificates of Deposit. However, the Director will be making the transactions. Additionally he stated that every thirty (30) days the Certificates of Deposit will roll over. Commissioner Payne moved for the adoption of Resolution #683 with the condition that the record of investments be made available at each Commission Meeting. Seconded by Commissioner Bishop. Ayes: Lopez, Payne, Jones, Bishop Nays: None Absent: Commissioner Bergstrom Director Stuchell stated that the record of investments would be placed on the Director's Monthly Report which the Commissioners receive at each meeting. The Director spoke to the tally sheet relative to LHC Audit Bids. He stated that G. C. Wright had done the audit last year and that they had conducted a good and thorough audit. Additionally, he stated that since they were already acclimated to the workings of the Commission it would enable them to come in and perform the audit quickly and also to see if corrections had been made on the audit they had performed the previous year. He,said that he had talked to Bud Anderson of HUD Grand Rapids relative to selecting G.C. Wright, even though they were not the low bidder and he said that he had no problems with that. The Commission is not committed to select the low bidder on professional bids. The only requirement is that the auditor selected is required to follow HUD Audit Guidelines. The Director recommended that G. C. Wright be selected to perform the upcoming audit. Commissioner Jones moved for the selection of G. C. Wright to perform the Commission's Annual Audit. Seconded by Commissioner Payne. Ayes: Lopez, Jones, Bishop, Payne Nays: None Absent: Commissioner Bergstrom -3 - The Director brought to the Commission's attention the invoice received from Touche Ross & Co., on the audit they performed, at the City's request, for fiscal year 1988, in the amount of $17,820.00. Additionally, he stated that the City had contracted with Touche Ross & Co. for a three (3 ) year contract to conduct audits for the Commission. When the audit was going to be performed, he stated that HUD was contacted and that they did not authorize the Commission to pay for it. The audit or specifications did not comply with HUD regulations, but Touche Ross & Co. went ahead with the audit. He informed the Commission that he had received a call from a representative of Touche Ross & Co. wherein they informed him that they had been talking to City officials and they were going to do another audit for fiscal year ending 1989. Although they had talked to City officials, they or anyone from the City had not contacted the Director. Much discussion was held on the Touche Ross invoice of $17,820 and the auditthey wanted to perform, at the City's request, for the 1989 audit. *The Director suggested that he would communicate to the City that the Commission is not in a position to pay for last years's audit or this year's audit. That according to State Statute, the Commission would make their books available to them, however, the Commission would not pay for an audit. Commissioner Payne asked that the Director contact Commission Attorney Stuart Dunnings and turn the matter over to him. Director Stuchell stated that may be a good approach. He will contact Attorney Dunnings, go over the history of the matter and have him establish some communications with City Attorney, Al Knots. The Director reported on the status of the Mt. Vernon incident. He said that an investigation was held regarding the two (2) residents involved and that they have been given their eviction notice to move. Additionally he said that he had held a press conference at Mt. Vernon to show the public the very positive improvements that were being made at the Mt. Vernon Development through CIAP funds. It was his feeling that the press conference was very successful. Director Stuchell reviewed the LHC Action Plan that was sent to HUD in June which speaks to all of the findings in the IG audit and that all findings had been concluded except one. The Director brought to the Commission's attention that the Phyllis Davis grievance had been denied by the Arbitrator. 4 Director Stuchell referred to the first edition of the LHC Journal and commended Ethel Williams, the Editor for her work on the Journal. He said that he was hopeful that in future editions, there would be more and more input from residents and also things that happen, at the Board level, will be put into the Journal. The Director's Monthly Production Report was reviewed with emphasis placed on the fact that 60% of the work has been done at Mt. Vernon and the completion date, for Phase I is scheduled for completion September 1, 1989. The Director said that it was his plan to have an opening ceremony at Mt. Vernon following the completion of Phase I. Director Stuchell informed the Commission of the passing of George Robke, caretaker for Oliver Tower. He said the funeral would be Thursday at 10:30, St. Mary's Cathedral. President Lopez produced a copy of a complaint submitted by Stella Young, Clerk at Hildebrandt Park. She asked that copies be made of the communication and forwarded to all Commissioners. Annie Risper, resident of Hildebrandt spoke and stated that she will be delivering a petition signed by various Hildebrandt residents who want to voice their opinions regarding Commission personnel. Jeanette Muse, Commission employee asked when the Commission was going to have their annual meeting this year. President Lopez and Director Stuchell stated that a date had not been set due to the various other pressing issues at the Commission. Vanessa Whitley, resident of Forest/Hoyt asked if other developments, such as the one where she lived, were going to be renovated. The Director explained the process that had to be followed, per HUD guidelines. Vanessa Whitley also spoke to the fact that since Mr. Woods had been the Manager that he was getting things done as far as work orders went. Ireaner Gilmore, resident of Hoyt said that her basement had been flooding. Mr. Woods stated he will have it checked out. Commissioner Payne moved for adjournment. There being no further business, the meeting adjourned at 6:15 p.m. Respectfully submitted Date: p- /2 -1'9 ef�-411 ris Stuch Delma Lopez ,Executive Director and Secretary mmission President x 0 c �n cz Cf)a H C) 000 F-' H %.D Cf) 00 U] � H F-3 H RECD. LANSING CI' -i'4-' ;;LERK BY: -- '89 OCT 19 Phi 2 35 MINUTES OF THE SEPTEMBER 12, 1989, REGULAR COMMISSION MEETING Present: President Delma Lopez Vice -President Bergstrom Commissioner Payne Commissioner Bishop Commissioner Jones Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary Jeanette Muse, Account Clerk and Union Steward for Clerical Ethel Williams, Human Services Specialist David Beardsley, Maintenance Man and Union Unit Steward Guests: Mr. Ed Faccio, Union Representative President Lopez called the meeting to order at 5:15 p.m. Director Stuchell called the roll. All Commissioners present. Commissioner Payne moved for the approval of the August 8, 1989, Regular Commission Meeting Minutes. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Bergstrom, Bishop, Payne Nays: None Absent: None Director Stuchell spoke to the next agenda item which was the Union Grievance regarding punching of time clocks for lunch breaks. Mr. Stuchell stated that he had sent a directive requiring non -supervisory employees to punch in and out for lunch. Jan Sleight and others, filed a grievance on certain individuals being exempt from punching in and out for lunch breaks. The Director denied the grievance. The Union asked for a special conference on the matter. During the special conference the Director reiterated that it was still his wish to have non - supervisory employees punch in and out for lunch breaks. The only employees not required to punch were the maintenance men who would be out on scattered sites. Maintenance Supervisors have been instructed to monitor the lunch breaks of these individuals very closely. Since these men would have to go back to the shop, or the nearest development where there were time clocks, it would not be convenient or feasible for the Commission to have them do this. He further stated that the grievance was now before the Board and they had thirty (30) days in which to reply. 26 -2 - Mr. Ed Faccio, Union Representative spoke. In brief summation, it was his stand that if the Commission is going to institute a Policy for the punching in and out for lunch breaks, then every Union employee should have to comply, it should not be a matter of convenience. Further he said that if there are abuses, then the employee/s who were guilty of this should be reprimanded, it should not blanket everybody. Further he said that the matter of punching of time clocks should have been brought before the Union before it was instituted. Much discussion pro and con was held on the issue of punching in and out for lunch breaks. Commissioner Bergstrom moved that the matter be tabled for further discussion at the next meeting, October 10, 1989. Seconded by Commissioner Payne. Ayes: Payne, Lopez, Bergstrom, Bishop, Jones Nays: None Absent: None Mr. Faccio and Mr. Beardsley left at 6:05 p.m. Director Stuchell introduced Resolution #684 -Amendment of Admission- Policy to include acceptance of "near elderly" household or sole member to the age of fifty (50) . He stated that he had been in contact with HUD wherein they stated that the matter would have to be brought before the Board in Resolution form. If the Board was in agreement, then the change could be instituted. Discussion was held on Resolution #684. Commissioner Bergstrom moved for the adoption of Resolution #684. Seconded by Commissioner Payne. Ayes: Payne, Lopez, Bergstrom, Jones, Bishop Nays: None Absent: None Director Stuchell introduced Resolution #685 -Labor charges to tenants be increased from $7.50 to $12.00. He explained that the charge of $7.50 had been in affect for many years even though the cost of labor and materials had increased drastically. The cost will be effective for any repairs after September 18, 1989. -3 - Commissioner Jones moved for the adoption of Resolution #685. Seconded by Commissioner Payne. Ayes: Payne, Lopez, Bishop, Jones, Bergstrom Nays: None Absent: None Under items of information on the agenda the Director stated that he had sent a communication to Mayor McKane for his attendance at the meeting regarding the IG Audit. Mr. Stuchell said that it was a good meeting. He additionally stated that Jo Flaherty was very helpful on historical aspects of the Commission affecting the audit. The Director informed the Commission that he will be attending a meeting September 13, 1989, on the Family Learning Centers in public housing in Lansing. He added that one such class has already been started at the Mt. Vernon Development. Regarding the' status of various audits, the Director told the Commission that Touche Ross had been auditing the Commission and they were expected to be here another week. Additionally, he stated that the Commission, at their meeting two (2) months ago had given the go-ahead for G. C. Wright proceed with the Commission's regular audit and that they will be advising him as to when they can start the audit. Discussion was held on the city imposed Touche Ross Audit and the cost of same. The Director informed the Commission that he had met with Attorney Dunnings regarding the conducting of the Touche Ross Audit and also the invoice received for Commission payment of $17,000 and that he was not going to pay for that when he could get one done that met HUD guidelines for $4,000. Moreover he stated that the audit done last year by them on adjusting entries could not be made because they were not in accordance with HUD rules. Further the Director said that he had tried, on several occasions to get together on some type of an agreement with Steve Duarte to resolve the matter and as of this date Duarte had not gotten back to him on the matter. However, he said that at his meeting with Attorney Dunnings he had requested that he get together with Mr. Duarte in an attempt to settle the issue. Commissioner Bergstrom said that when the audit was originally done that his thoughts were that the Commission needed some type of an independent audit review. President Lopez stated that the Commission is only allocated for one audit and that one must meet HUD requirements. -4 - Commissioner Bergstrom stated that he thought it would be a good idea to meet with Mr. Duarte and try to get the money issue solved and also the contract terminated. Additionally, he said that perhaps the Commission could go to HUD and ask for some type of allocation to pay for the past and present audit. The Director stated that at the beginning it was stated by Saul Green and Tom Jones of HUD that the Touche Ross audit violates the ACC. Additionally he stated that he did not even know that Touche Ross had been talking to Mr. Duarte until they called him and said they would be in the next week. Commissioner Bergstrom suggested that an ad hoc committee be appointed consisting of Chris Stuchell, Stuart Dunnings and two members of the Commission in an attempt to resolve the matter. It was unanimously decided that Commissioner Bergstrom and Commissioner Bishop would be the two (2) Commissioners to serve on the ad hoc committee. The Director referred to two (2) Civil Rights Complaints in the Commission packet and stated that they had been turned over to the Commission's labor attorney for response. Commissioner Bergstrom stated that he had noticed the security guards were gone at LaRoy Froh. Additionally, he noted that the drug dealers are back in there. He wanted to know why they had been removed. Director Stuchell said that the reason the guards had been removed was because HUD would not approve the funding for them. Commissioner Bergstrom said that the security guards will have to be put back on a part time basis. The Director said that he had previously met with Chief Reifsnyder, Lt. Rapp and talked to Councilman Benavides wherein he offered the Police an empty unit where they could park their cruiser and thus make themselves visible. However, LPD did not take this offer. It was stated by Lt. Rapp that it was too much for LPD to get involved. Commissioner Bergstrom said that he will arrange a meeting with Lt. Rapp. Director Stuchell said that if the tenants would get involved in a neighborhood watch it could be a joint adventure with the tenants and the police. -5 - Ethel Williams stated that tenants show an interest and then they back out. Commissioner Bergstrom said that perhaps the Commission could get the City to pass an ordinance that only tenants are suppose to be on the premises. Then, the security guards could arrest non - tenants for trespassing. Ravi, Assistant Director, said that in terms of activity, it was his thinking that rather than security guards, surveillance cameras could be installed whereby police could have the drug dealers on camera and thus be able to arrest them. Commissioner Bergstrom said that he thought the security guards should be reinstated on a 20 to 30 hour basis and at random times. President Lopez said that she would like to visit some of the tenants at LaRoy Froh and get their feelings as to their thoughts as to the best time of the day/night.it would be to have security guards on duty., Commissioner Jones moved for adjournment. Seconded by Commissioner Bishop. There being no further business, the meeting adjourned at 6:59 p.m. Respectfully seed: Chris Stuchell, Executive Director and Secretary c -I\ . rresiaent of the Board of Commissioners x 0 coci r7j cn i%7 Z • (7] H n N F-' H 110Cf)00 Un LO H RECD. LANSING C CLERK 8Y: 189 NOU 16 flr 10 44 MINUTES OF THE OCTOBER 10, 1989, REGULAR COMMISSION MEETING Present: President Delma Lopez Commissioner Dorothy Payne Commissioner Cynthia Jones Vice -President Bergstrom (arrived at 5:31 p.m.) Commissioner William Bishop, Jr. (arrived at 5:37 p.m.) Absent: None Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary Jeanette Muse, Account Clerk and Union Steward for Clerical David Beardsley, Sr. Maintenance and Union Unit Steward Ethel Williams, Human Services Specialist Guests: Ren Wilson, Dimensions International Ronald Gillium, State of Michigan Department of Education Sharon Panchuk, State of Michigan Department of Education President Lopez called the meeting to order at 5:26 p.m. Director Stuchell called the roll. Commissioners Bergstrom and Bishop had not arrived. Commissioner Payne moved for the approval of the September 12, 1989, Regular Commission Minutes. Seconded by Commissioner Jones. Ayes: Lopez, Payne, Jones Nays: None Absent: Commissioners Bergstrom and Bishop had not arrived for vote. Commissioner Bergstrom arrived at 5:31 p.m Commissioner Bishop arrived at 5:37 p.m. The Director explained that the Union Grievance regarding the Termination of Stella Young had been postponed until the November 14, 1989, meeting at the request of the Union. -2 - Director Stuchell stated that the Union had presented their case, regarding the Union Grievance -Punching of time clock for lunch break at the September 12, 1989, meeting. At that meeting they were told that the Commission would come._to a decision at the October 10, 1989, Meeting. The Director went through his position that all non -supervisory employees are to punch the time clock for lunch breaks, with the exception of individuals who are working on lawn crews, scattered -site work orders, painting, etc. The Director stated as an example that crews may be working on the south -side of the City and it would take them approximately twenty minutes to get to a time clock and punch out. However, he stated that supervisors have been instructed to monitor these individuals lunch hours, which they have been instructed to take from 12:00 to 12:30 p.m. It was the Union's contention, explained by Mr. Beardsley, that if one Union employee has to punch out for lunch, then the same should apply to all. Additionally, he stated that the punching of time clocks for lunch breaks should have been negotiated in the Union contract. Much discussion was carried out relative to this matter. Commissioner Bergstrom moved for the support of administration in this matter. Seconded by -Commissioner Payne. Ayes: Lopez, Bergstrom, Payne, Jones, Bishop Nays: None Absent: None Director Stuchell brought before the Board the Combining of 1988 and 1989 CIAP funds. He stated that they are both the same.type of work items that the Commission has at both Mt. Vernon and Hildebrandt and that by combining these funds a single Architect and General Contractor could be used for both programs. Additionally he stated that Ravi Yalamanchi had talked to HUD Grand Rapids and was told that they have no problem combining the two programs. However, this matter would have to be brought before the Board for their decision. Discussion was held on the matter. -3 - Commissioner Bergstrom made the motion to combine the 1988 and 1989 CIAP programs. Seconded by Commissioner Payne. Ayes: Bergstrom, Payne, Jones, Lopez, Bishop Nays: None Absent: None The Director introduced Mr. Ronald Gillium, Michigan Department of Education and Sharon Panchuk, Michigan Department of Education and stated that they had asked to make a presentation to the Board. The summation of their presentation was for the Board and the Department of Education to work in concert to formulate some learning centers at various Commission locations. This would provide illiteracy services to Commission families. Additionally, it was proposed to provide a Head Start Program at Mt. Vernon and seminars on self development, self esteem. It will be tried in one area and then expanded to other Commission facilities. Also, it was noted that there is a need for volunteers for a tutorial service. The Director said that one of the problems is the space problem, a place to hold these classes/seminars. He stated that he and Mr. Porter had talked about mobile class rooms and it was his understanding that the cost to lease was in the neighborhood of $6,000. Commissioner Bergstrom made the motion that the Director be authorized to explore possible mobile school rooms and also alternative options, such as working with the school board. Seconded by Commissioner Jones. Ayes: Bergstrom, Lopez, Jones, Payne, Bishop Nays: None Absent: None Under items of Information, the Director stated that he has a petition from various Commission Union employees regarding the use of personal leave days. That at the present time they are not allowed to take them in segments of hours, but rather they have to take the whole day. Additionally he stated that he had no problem with making this change and he will put it before the Commission's Attorney to look at in conjunction with the contract. Other items of information which included two (2) communications from Fred Porter were discussed. -4 - The Director went through with the Commission the recently HUD conducted Section 8 Management Review. He said that he is in the process of responding to the review; there were a group of areas that was of concern to him, such as the files not being in order. He asked the Commissioners to read the review and if they had any questions to call him. Commissioner Bergstrom asked that the Director have the response to the Section 8 Management Review available for the Commission at their next meeting. Also, discussion was held on the communication from Attorney Dunnings stating that the Commission was not compelled to pay the expense of the Touche Ross Audit which.was instigated by the City of Lansing. The Director's Monthly Production Reports for August and September, were gone over with the Commission. The drug problem at LaRoy Froh was discussed. The Director informed the Commission that the Security Guards had been re- hired, he had talked to LPD relative to some assistance. However, LPD stated that there is too many drug problems going on in the City to concentrate on LaRoy Froh. If Managers.see someone on their development that does not belong there; looks suspicious then they will call the Police and they will come out, but the problem with that is that once the suspect sees the cruiser they flee. Commissioner Jones stated that she was at LaRoy Froh Saturday and saw individuals making drug buys at the basketball court. She called the police and they never showed up. Suggestions were made to buy a surveillance camera, offer one of the vacant units to LPD for observation, among others. The Director asked Commissioners if they would like to attend the Michigan League for Human Services', 77th Annual Conference, November 2, 1989, 8:30 a.m.-4:00 p.m., Mercy College Conference Center, Detroit. Commissioner Jones and President Lopez expressed they desire to attend. Paula Brown, Commission resident at 6042 Haag Rd., spoke. She stated that a petition, with twenty-six signatures had been obtained stating that her children were being disruptive and that no one have confronted her with this. She said she would like to request a hearing. Initially, the Director, Mrs. Brown and her Manager, Thomas Woods will meet to discuss this matter. -5 - The matter of re -instituting the Standing Administrative Committee was brought up since Mr. Porter was on that Committee and had resigned from the Commission. Commissioner Bergstrom made the motion that Commissioner Jones and Commissioner Bishop be appointed to the Standing Administrative Committee to meet with the Director as needed or on a regular basis to discuss personnel and other matters. They would be on the Committee for six (6) months and then rotate. Seconded by Commissioner Payne. Ayes: Jones, Bergstrom, Lopez, Payne, Bishop Nays: None Absent: None Commissioner Jones moved for adjournment. There being no further business, the meeting adjourned at 6:50 p.m. Respectf lysubfitted: Chris Stugell, Executive Director and Secretary Delma Lopo,J8oard President O n H O td x 0 N co klo x O c H Z G� RECD. LANSING CI ;,E.ERK BY: '89 DEC 18 flCl _10`� MINUTES OF THE NOVEMBER 14, 1989, REGULAR COMMISSION MEETING Present: President Lopez Commissioner Payne Commissioner Bishop Absent: Vice -President Bergstrom Commissioner Jones Guests: Diane Haggerty, Union Representative Stella Young Mr. Young Jo Ellen Flaherty, Mayor's Liaison to the Commission Staff: Chris Stuchell'Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary Thomas Woods, HDS James Armsted, Maintenance Superintendent Ethel Williams, ASS Jeanette Muse, Account Clerk and Union Steward for Clerical Carmen Gomez, HDS Sharon Blonshine, Section 8 Coordinator Jenine Amon, Clerk for Section 8 President Lopez called the meeting to order at 5:29 p.m. Director Stuchell called the roll. Commissioners Bergstrom and Jones absent. Commissioner Payne moved for the approval of the October 10, 1989, Regular Commission Meeting Minutes. Seconded by Commissioner Bishop. Ayes: Bishop, Lopez, Payne Nays: None Absent: Bergstrom and Jones The Director introduced the next item on the agenda which was the Union grievance on the termination of Stella Young, October 4, 1989. He then turned the matter over to the Union. Diane Haggerty, Union representative spoke relative to Stella Young's termination. She touched on various issues contained in the Director's letter of termination to Mrs. Young. Ms. Haggerty asked that more specific information be given to her so that the ''� Union can assess Mrs. Young's termination. -2 - Director Stuchell replied to Ms. Haggerty's questions on the letter of termination to Mrs. Young. He additionally stated that he would provide the Union with more specific information. Stella Young spoke on her behalf. General discussion was held on Stella Young's termination. The Director stated that the Board has thirty (30) days to respond after the Union's appeal. Commissioner Bishop made the motion that the Director provide the information requested by the Union, within seven (7) days and that the Commission receives a response, from the Union within seven (7 ) days, It will then be referred to the Standing Administrative Committee for review and acted on at the December 12, 1989, Commission Meeting. Seconded by Commissioner Payne. Ayes: Payne, Lopez, Bishop Nays: None Absent: Commissioners Bergstrom and Jones �.� The Director spoke to the yearly Annual Report to be sent to the and the necessity for the Board to authorize the President to sign the letter and forward to the Mayor. Commissioner Bishop moved for the authorization for the President to affix her signature on the letter and forward to the Mayor. Seconded by Commissioner Payne. Ayes: Lopez, Bishop, Payne Nays: None Absent: Commissioners Bergstrom and Jones Director Stuchell referred to his letter to HUD on the Section 8 Management Review. He stated that after the October Commission Meeting that he received a communication from HUD requesting that his reply be sent in by the end of October and his communication was sent to HUD October 30, 1989. Additionally, that Mr. Wooster of HUD Grand Rapids will be coming to the Commission within the next two (2 ) weeks to go over the findings and responses on the Section 8 Management Review. The Director stated that in Mr. Cookingham's response to Fred Porter, he indicated that the Commission was in compliance with HUD regulations relative to the HQS Inspector The Assistant Director stated that the fire repair at South Washington Park is 60% to 70% completed and at this time the contractors are working inside the units. He said that the work is progressing very well and at this point there are no complaints or concerns. rte\ -3- Director Stuchell said that the Commission is in the process of putting together information for a Drug Elimination Application. This application is due into HUD by December 1, 1989. He urged all Commissioners to read the rough application in their packets that will be submitted. Further he said that he will be getting statistical information from the Police Department and certification from the Mayor's Office. One of the things the Commission would like to do if they get the funds from HUD, which equate to $250,000, would be to hire full time security guards along with various other security measures. The Director said that the report of the Human Services Specialist, in the packet, will be combined with the Director's Monthly Production Report in the future. He went through both reports with the Commission. The Commission's Christmas party has been scheduled for December 22, 1989. More information will be forthcoming. Commissioner Bishop moved for adjournment. There being no further business, the meeting adjourned at 6:30 p.m. Respectf y subby: ris Stu 11, Executive Director and Secretary Delma Lop , Commission President z x 00 Ca t1i Cf) � H to N 0 F- H F' Cf) k.0 CA 00 H �0 0 z RECD. LANSING �; + ERK MINUTES OF THE REGULAR MEETING OF THE LANSING HOOdhK COMMISSION, DECEMBER 12, 1989, 5:15 1�'I%J N 25 fim 8 40 Present: President Lopez Commissioner Bishop Commissioner Payne Commissioner Jones Absent: Commissioner Bergstrom Guests: James Chiodini, Commission's Labor Attorney Diane Haggerty, Union Staff Representative Stella Young Mr. Young Staff: Chris Stuchell, Executive Director Ravi Yalamanchi, Assistant Director Billie C. Permoda, Executive Secretary Jeanette Muse, Account Clerk and Union Steward for Clerical Ethel Williams, Human Services Specialist Carmen Gomez, Housing District Supervisor Thomas Woods, Housing District Supervisor James D. Armsted, Maintenance Superintendent President Lopez called the meeting to order at 5:22 p.m. Director Stuchell called the roll. Commissioner Bergstrom absent and Commissioner Bishop had not arrived. Commissioner Payne moved for the approval of the November 14, 1989, Regular Commission Meeting Minutes. Seconded by Commissioner Jones. Ayes: Lopez, Jones, Payne Nays: None Absent: Commissioner Bergstrom Commissioner Bishop (had not arrived) Director Stuchell requested the Commission to go into Executive Session to discuss the next agenda item, Personnel Matter. Commissioner Jones made the motion to go into Executive Session. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Jones Nays: None Absent: - Commissioner Bergstrom Commissioner Bishop (had not yet arrived) oil a no k"s U6 R4 FA -2- The Commission went into Executive Session at 5:23 p.m. Commissioner Bishop arrived at 5:25 p.m. The Regular Commission meeting resumed at 5:32. The Director introduced Diane Haggerty, Union Staff Representative, who was present to represent Stella Young. Diane Haggerty stated that she had reviewed Mr. Stuchell's communication of November 27, 1989, and also the one she had received today, December 12, 1989. She made comments on various documents and statements relative to the two.(2) communications. Such as incidents that had happened after August 3, 1989, or her total work record, time cards, lunch breaks and breaks at specific times, doctor appointments, personal telephone calls, allegations made by Annie Risper and Martha Butler against Ms. Young and their requested attendance at this meeting, various memorandums from Mr. Woods and others that Ms. Young was not aware of and her request of the minutes of the July 20, 1989, meeting. Director Stuchell said that neither Ms. Risper or Ms. Butler were present. The Director stated that the notes from the July 20, 1989, meeting were not given to Ms. Haggerty and that the Union was present at that meeting and they could have taken their own notes. There was also much discussion regarding the C.O. Report. Diane Haggerty had received a copy of the report and did not understand what it was. Director Stuchell explained the purpose of the report and stated that Stella Young had been directed to enter tenant information in this report. The Director also indicated that much of the information on the report was incorrect and that it had to be corrected by other Commission employees. rj Stella Young indicated that she had corrected the report and that the handwritten notes on the report were hers and that Don Listing had helped her with the computer. Mr. Woods stated that it was not Stella's handwriting, that some of it was Carmen Gomez's and some was done by Kathy Sullivan. Additionally, he said that the information on the sheet was what Stella had entered into the computer which had many mistakes on it and the handwritten corrections were made by Carmen and Kathy. -3 - Stella Young said that most of it was her handwriting. The Director said that somebody had to make the corrections after Stella had redone it. Stella Young stated that she had entered into the file cabinet and not the computer, that she never went to the computer with this. Ms. Haggerty stated that it is the Union's determination that just cause has not been shown for Ms. Young's termination. That the employer has not shown enough evidence to uphold discharge. Director Stuchell stated that at the last meeting, the Commission opted to render a decision at the 12-12-89 meeting and that now was the time for the Commission's decision regarding the Stella Young matter. Commissioner Jones asked Stella about the dates she had written down on her time card. ,-� Ms. Young said that she had made an error on the date on her time card and that it should be the same date as David Beardsley's. Commissioner Jones asked to take a break for a meeting of the - Standing Administrative Committee to discuss Stella Young's termination. The regular Commission Meeting went out of session at 6:02 p.m., to comply with Commissioner Jones' request for a -meeting of the Standing Administrative Committee '.consisting of, Commissioner Jones, Commissioner Bishop and Director Stuchell. The Standing Administrative Committee returned and the regular Commission Meeting resumed at 6:31 p.m. Commissioner Jones made the motion to support the Director in his decision for Stella Young's termination at this time. Seconded by Commissioner Payne. ! Ayes: Lopez, Jones, Payne Nays: None Abstained:Commissioner Bishop Absent: Commissioner Bergstrom Director Stuchell stated, to Diane Haggerty, that the Union will be receiving a written communication of the decision reached by the Commission on Stella Young's termination. Union representative, Diane Haggerty, Stella Young and Mr. Young left at 6:33 p.m. -4 - Director Stuchell introduced Resolution #686 -Authorizing Execution of Amendment #26 to the Annual Contributions Contract. He stated that the passage. of this resolution is necessary for the Commission to receive $1,203,000 under the Modernization Project Grant Amendment to the Consolidated Annual Contributions Contract and the passage of the resolution would give authorization for President Lopez to execute the amendment. Commissioner Payne moved for the adoption of Resolution #686. Seconded by Commissioner Bishop. Ayes: Lopez, Payne, Jones, Bishop ' Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced Resolution #687 -Credit accounts to be written off. He explained that these are credits on vacated resident's accounts that the Commission has not been able to locate. Commissioner Jones stated that she recognized one individual on the list and said that she was sure this individual did not know she had money coming, but she would contact her. The Director -said that if a resident comes in within the next couple of weeks that the monies will be given to them. Commissioner Payne moved for the adoption of Resolution #687 to clear the books. Seconded by Commissioner Jones. Ayes: Bishop, Lopez, Jones, Payne Nays: None Absent: Commissioner Bergstrom Director Stuchell introduced Resolution #688 -Tenant accounts to be written off. He explained that these were residents that had left owing the Commission money. However, the money owed the Commission will be turned over to the Credit Exchange for collection. Commissioner Payne moved for the adoption of Resolution #688 to clear the books. Seconded by Commissioner Bishop. Ayes: Bishop, Lopez, Jones, Payne Nays: None Absent: - Commissioner Bergstrom -5 - Under items of information the Director stated that the news clipping, in the Commissioners packet, was relative to the submission of the Commission's Drug Elimination Application. He fully explained the application and the tenant's involvement in the application process. He referred to the suite filed by Commission employee, Ethel Williams to the Civil Rights Commission and said that it had been'referred to the Commission's Labor Attorney. Director Stuchell went through the Monthly Production Report with the Commissioners. Additionally the Director said that the Commission's property insurance had been renewed. Under Report of the President, Delma Lopez, President stated that she had two (2) suggestions, a) she would like to see more meetings held of the Standing Administrative Committee, at least once a month, b) she would like to see staff meetings held every two weeks or at least once a month with the entire staff. Director Stuchell stated that there is a managerial and supervisory staff meeting every week and the minutes of those meetings are posted. Mr. Armsted, Maintenance Superintendent, stated that monthly maintenance meetings are held. Director Stuchell invited all Commissioners to the employee pot luck, Friday, December 15, 1989, from 1:00 - 3:00 p.m., in the community room of the downtown office. Commissioner Jones moved for adjournment. There being no further business, the meeting adjourned at 6:50 p.m. Chris Stuche,ll, Executive Director and Secretary Delma Lopez resident of the Board of Commissioners f C c H Cr H F- 2 � C d C cr H U. t,] U. C N 2 w N Q0 00