Loading...
HomeMy WebLinkAbout1989 Downtown Mall & Environs Minutes* Downtown Mall and Environs Advisory Board Minutes January 10, 1989 MEMBERS PRESENT: John Decker, Phil Dorland, Kathryn Haar, Grady Porter, Michael Smith OTHERS PRESENT: Lee Ann Foreback CALL TO ORDER: 8:30 a.m., 10th Floor Council Conference Room, City Hall MINUTES Grady Porter moved the minutes of October 11, 1988 be approved as presented; seconded by Kathryn Haar. Motion carried. Kathryn Haar moved the minutes of November 8, 1988 be approved as submitted; seconded by Michael Smith. Motion carried. Ar_rrmA Additions - Under "Remarks by Board Members" add item (d) Arts Festival Phil Dorland moved the amended agenda be approved; seconded by Grady Porter. Motion carried. ARc7TOr7q Phyllis Adams and Bruno Tewes were absent from the meeting. MEETING SCHEDULE A 1989 meeting schedule was distributed to board members. COMMENTS REGARDING MAINTENANCE Kathryn Haar was very pleased with the well organized Silver Bells in the City celebration and wished there were more events of this type. Also, the area was cleaned up very well after the event. The general feeling of the board was the mall is much cleaner than in prior years. FOLLOW UP ON BOARD ACTION - BARYAMES The Board restated their wish to have Mr. Baryames invited to attend the next meeting. Doug Wiley will take care of this as soon as possible. BICYCLE RACK/TRASH RECEPTACLE LOCATIONS John Decker spoke with Pam Blough, Landscape Architect with Parks and Recreation, regarding various design and site options. Copies of bicycle rack choices were M available. Rack costs range from $125 to $400 each. John recommended racks being placed on the Washington Mall from the 200 North Block through the 300 South Block. Two racks per block were recommended (one at each end of the block). Discussion followed regarding fees for bicycle parking, the ordinance which does not allow bicycles on the North Mall and costs. Kathryn Haar mo -..ed the Board recommend the following: 1) Two bicycle racks per block (one at the north end and one at the south end) should be placed from the 200 N. through 400 S. Blocks of the Washington Mall in positions w,ich do not interfere with traffic flow; 2) These racks shall be portable; 3) A fee may be required at some future time; 4) A board member shall be available to research more specific sites; and 5) The ordinance prohibiting bicycle riding on the North Mall shall remain in effect. Discussion fol.lowc-d regarding possible 24 hour opening of the South Mall to traffic. Also the need to recommend specific sites was: discussed, Kathryn Haar moved this mstter be tabled until the February meeting to allow time for more exact site researching; seconded by Grady Porter. Motion carried. John Decker also reported that 18 trash receptacles had been purchased and placed utilizing funds received from land sales to the Pheonix Building. TRANSIENT BUSINESS LOCATIONS Locations for 1989 were reviewed by the board. Concern was expressed over the food vending site south of Cooley Law School. Pedestrian traffic flow had been blocked several times in the past year. Grady Porter moved fooding location #7 "200 Block of South Capitol Avenue east side, just south of Cooley Law School" be relocated to "SE Corner of Capitol Avenue and Kalamazoo Street, by the Public Library." Seconded by John Decker. Motion carrf;ed. Michael Smith moved the description of food vending location X12 be changed from "100 Block of North Mall (between fountain and Ottawa Street)" to "100 Block of North Mall (north of concrete landscape wall)." Seconded by Kathryn Haar. Motion carried. Michael Smith moved an additional food vending site be added, X68 "300 Block of North Washington Mall (at north end)." Seconded by John Decker. Motion carried. Phil Dorland moved the remaining food, flower, and arts & craft vending locations be accepted; seconded by Kathryn Haar. Motion carried. The revised 1989 transient business sites will be referred to the Mayor for City Council's approval. REVIEW COMMITTEE A committee to review transient business applications was formed. Michael Smith, J Kathryn Haar and John Decker will serve on this committee. ARTS FESTIVAL ^ John Decker reported Manufacturer's Bank will no longer sponsor the arts festival. The Downtown Merchants Association, the Arts Council and the City of Lansing will co-sponsor the festival. The festival will be held Friday and Saturday, June 16 and 17, 1989. OTHER BUSINESS Officers will be elected at the February meeting. Grady Porter questioned parking for board members and will take the matter up with Tom Wilbur once again. .?ohn Decker moved the meeting adjourn; seconded by Kathryn Haar. Motion carried. Al DECEMBER 1988 MEETING CANCELLED LACK OF QUORUM r. W H n O W H n O t�J � r F110 r c c d c d 3.7 ORDER OF BUSINESS Add - The agenda shall include at 1; ast the following - after the first sentence. 3.9 VOTING - vote of the members present of the Board i-, place of five (5). 4.1 AMENDMENTS - The affirmative vote of members present shall be requi-red to amend the Rules of Procedure in place of five �5). 4.2 SUSPENSION OF RULES - vote of members present of the Board i:: place of five (5). Kathryn Haar moved that the Policies and Procedures of the Downtow-n Mall and Environs be approved as amended. Seconded by John Decker. Motion carried. Bicycle Racks Survey of 28 people showed 70% yes, 20% no, 10% suggested parking in ramps. Phil motioned that John Decker get in touch with Pam Blough, Landscape Architect, Parks & Recreation Department, for specific locations in District 1 in conjuction with trash receptacles and types of bicycle racks and make a report on his findings at the December Board meeting. Seconded by Kathryn Haar. Motion carried. ANNUAL BOARD REPORT Michael Smith will draft a Annual Board Report no later than Monday, November 14, 1988 and bring it to Phil Dorland at City Hall for distribution to the Board for review. John Decker moved the meeting adjourn, seconded by Kathryn Haar. Motion carried. Meeting adjourned at 9:55 a.m. 00 :r1BERS PRESENT: a w 'HERS PRESENT: W O z LLL TO ORDER: __'ENDA * Downtown Mall and Environs Advisory Board Minutes * November 8, 1988 John Decker, Phil Dorland, Kathryn Haar, Niche-. '_ Smith Pam Fowler, Jim Blair, Douglas Wiley, Janet Miller, Mary Partee, Program Director RSVP 8:40 a.m., 10th Floor Council Conference Room, City Hall Excused absence - Phyllis Adams Deletion from agenda: Approval of minutes October 11, 1988 - not available COMMUNICATION A letter was received from Russell Galvin, City Assessor re: Request from Council Person Alfreda Schmidt, to review an inquiry from Art Baryames Jr. on removing a commercial property located at 405 S. Grand, from the Washington Mall Maintenance District. Michael Smith moved that they table this item until the January meeting at which time a letter will have been sent to Mr. Art Baryames inviting him to attend the January Downtown Mall and Environs Advisory Board meeting to further discuss this issue of inches and boundries. Motion carried. SPECIAL USE REQUESTS RSVP Retired Senior Volunteer Program Mary Partee, Program Director for the RSVP program was present requesting permission to sell Christmas wreaths in front of the Cedar Chest at 200 S. Washington and on the patio of City Hall. Kathryn Haar moved the Board recommend approval of this request contingent upon RSVP following the applicable guidelines. Seconded by John Decker. Motion carried. Silver Bells Pam Fowler reported on times of street closings Friday, November 18, 1988, for Silver Bells. Michigan east to Grand and west to Capital will be closed from 4:00 to 9:00 p.m. Capital at Ottawa (southbound) 5:30 - 9:00 p.m. Transportation has been notified and Pam has filled out permit and all necessary papers for Mayor McKane Zo sign. STAFF REPORTS Policies & Procedures The Board reviewed the policies and procedures and made the following suggestion's for amendment: 3.5 A. - QUORUM Four (4) in place of five (5). 3.6 C. - ATTENDANCE - vote of members present - in place of five (5) members present. DOWNTOWN MALL & ENVIRONS BOARD MEETING TUESDAY, FEBRUARY 14, 1989 8:30 a.m. Meeting called to order by Kathryn Haar in the absence of Michael Smith. Board Members Present - Kathryn llaac, Phyllis Adams, Bruno Te;.,7s, John Decker, Douglas Wiley Others Present - Todd Behovitz, Art Baryames, Sue Mills, Bob Ottaway, Janet Hiller Motion made by Bruuo Tews, seconded by Kathryn lfaar to approve change in minutes of January 10, 1989 on page 2 that Manufacturers Bank is no longer sponsor of the Art Fair but will be co-sponsor. Motion carried. Agenda approved as is. Receipt of communication of resignation of Board Member, Phil Dorland, so noted. Requests for use of the Downtown Mall & Environs: (a) WMMQ brown bag lunch concert series - Permission to be held in front of 411 Bldg. Washington Fridays - May 26 - Sept. 1st. 11:0 - 1:30. There will be 15 bands during the series. June 16th when the Art Fair is {+ on the band will agree to use the Art Festival stage. WMM banners other than theirs be allowed in the concert area. QMotion asks tmadeat nb Phyllis Adams seconded by Bruno Tews that based on the finalization of ay written agreement this be approved. Motion carried. (b) John Decker made a motion seconded by Bruno Tews motion carried that the Girl Scouts be allowed to hold a cookie sale in the 100 block of North Washington Sq. 10 a.m. to 2 p.m. Thursday March 16th. Motion carried. (c) Motion made by John Decker seconded by Kathryn Haar that the American Can ce Society be allowed to hold their Daffodil Sale in 2 locations of Washingtonr Sq. Mall. Motion made by Joh would suggest that n Decker seconded by Kathryn llaar that they the American Cancer Society might expand the hours of the sale. To be held March 13th, 7:30 - 9:00 a.m. Motion carried. Tabled Items: John Decker said he needs to measure areas where trash receptacle/bike racks are to be and due to inclement weather has not been able to accomplish this. 'Excused absences: Michael. Smith, Grady Porter Public Comments: Todd Behovitz requested approval to have a representative with proper 'I.D. and a letter from him attend the meeting March 14th to obtain vending space for Washington Square due to the fact that he would be taking finals on that date. Board Members felt there should not be a problem as long � roblg as proper I.D. is available. Sue Mills - Representative for the Center of the Arts would like to have their Property removed from the Special Assessment District. They do not feel the services they got: warrant paying their fees they are assessed services the}• get warrant paying their fees they are assessed and find it difficult coming up with the assessment fees. Art Baryames - Representative for Baryames Development also would like to have their property removed from the Special Assessment District. Mr. Baryames said he has Martin Association a professional care company taking care of his grounds and feels they do as good or better than the company that cares for the assessed area. The Board looking at the broader picture is concerned that if the property changed hands the next owner may not keep the property up. Kathryn 11rar questioned the amount of the assessments and how they were arrived at. There was not a representative from Davenport College present even though a letter had been sent saying a review of the Special Assessment area would take place at this meeting. Don Collizzi is the Dean at Davenport. Douglas Wiley will send information to the Center of the Arts, Baryames and Davenport on the assessed areas. Maybe the area needs to be enlarged and more properties placed in the area. Remarks by Parks & Recreation Designee: 1989 Transient Business locations are the same as 1988 with the exception of (1). The Review Committee meeting dates will be held the second Tuesday of every month. Comments Regarding Maintenance - When trash is not being picked up especially on Grand Ave. a call should be made to 4th floor City Hall so that the contractor, Jeff Anderson can be notified and corrections made. Election of Officers - Motion made by John Decker, seconded by Kathryn Haar that Michael Smith remain President. Motion carried. Motion by Kathryn Haar, seconded by Phyllis Adams that John Decker remain Vice President. Motion carried. Moved by Phyllis Adams, seconded by Bruno Tews that the meeting be adjourned. i DOWNTOWN MALL & ENVIRONS BOARD MEETING TUESDAY, MARCH 14, 1989 8:30 a.m. Meeting called to order by Michael Smith. Board Members Present - Kathryn Haar, Phyllis Adams, John Decker, Michael Smith, Dougla" Wiley, Grady Porter Others Present - Sue Mills, Lamai Feighner, Todd Behovitz, Dane Conyer, Cheryl Levine, Bob Gardner, Janet Miller Approval of Minutes from February 14th, 1989 meeting - Motion by Phyllis Adams to amend the February 14th minutes to read only WMMQ banners are to be used in the concert area during their regular concert series but WMMQ banners cannot be used when the Art Festival is being held June 16th at which time WMMQ will be using the Art Festival stage. Seconded by Kathryn Haar. Motion carried. Grady Porter motioned the approval of the agenda, seconded by Michael Smith. Motion carried. There was no receipt of communications/petitions. Requests for Use of Downtown Mall & Environs: a. site selection for transient business applicants ill Robert Gardner 100% packet #2 Cheryl Levine 100% packet #3 Todd Behovitz 100% packet but received late 3/4/89 #4 Bob Ebright 100% packet but received late 3/4/89 Agreed rules must be followed, paper work must be received by deadline. One vendor to a site etc. Tabled Items: a. Bicycle Racks/Trash Receptacles - Location tabled once more due to continued inclement weather. Mr. Decker hopes with a break in the weather soon to be able to get this measured and information brought to the board. No excused absences received. Bruno Tews absent. Public Comment - Sue Mills re: 400 block of South Grand in Special Assessment District. Mr. Wiley said he would review the contract for differences in services. Also Mr. Wiley said a special meeting will be called to approve the FY89-90 contract costs. Michael Smith motioned the meeting be adjourned. Motion carried. DOWNTOWN MALL & ENVIRONS BOARD MEETING TUESDAY, APRIL 11, 1989 8:30 a.m. Meeting called to order by Michael Smith at 8:35 a.m. Board Members Present - Phyllis Adams, Grady Porter, Bruno Tews, Michael Smith, ]Cathryn Haar, Douglas Wiley Others Present - Chris Duchene, Dane Conyers, Stephen Cunningham, Mitch Adelman, Ray Milejczak, Lisa Phillips, Eric Reickel, Phil. Dorland, J. Miller Motion made by Grady Porter to approve the minutes from 3/14/89 meeting seconded by Kathryn Haar. MOTION CARRIED. Moved by Grady Porter to approve the agenda, seconded by Phyllis Adams. MOTION CARRIED. Receipt of Communication - Letter from Pam Blough to Bill Kane - re: trees near Victor Building construction. For information. So noted. Placed on file. Requests for Use of Downtown Mall and Environs - University Haagen Daz o.k. to vend ice cream in vendor spot #6. Moved by Kathryn Haar seconded by Grady Porter to issue a license for business. MOTION CARRIED. Bob Ebright requesting a change from P4 to #2 as Tom's Mom's Cookies is not going to operate. Bob's representative, Dane Conyers was told that the Board needs a written correspondence from Tom's Mom's Cookies indicating they would not be operating on site X12. Grady moved to recommend Bob Ebright have space #2 contingent upon the receipt of a confirming correspondence from Tom's Mom's Cookies to the Board. Seconded by Bruno Tews. MOTION CARRIED. Lansing Host Lions Club white cane drive on April 28th, 1989 on downtown street corners with a table located on the West corner of Michigan and Washington. Moved by Bruno Tews, seconded by Grady Porter to allow the white cane drive. MOTION CARRIED. Lisa Phillips, Chairperson for Women in Police of Michigan, Region #5 - a one time request to hold a non-profit fruit and flower sale (fruits and flowers purchased at the Lansing City Market) of which the funds raised will go to charity. The sale would be Tuesday, April 25th and Wednesday, April 26th, 1989 from 10:00 a.m. to 5:30 p.m. at the corners of Capitol and Michigan, Michigan and Washington and Washington and Allegan or Washtenaw. Moved by Kathryn Haar, seconded by Phyllis Adams to issue a,, license for this sale. MOTION CARRIED. - Bicycle Racks - John Decker absent but present were representatives of the group who requested a year ago to have racks where bikes could be parked and locked near Knapps Centre. A sketch presented which would accomodate 10 spaces on the Eastside of Knapps Centre was reviewed by the Board. Grady Porter questioned if only employees in that building would be using this rack and no space available for transient riders perhaps the company should provide the rack and area to be ok'd by the Mall and Environs Board. Bruno suggested perhaps an area in one of the parking ramps could be used. The concern was security unless it was located near the fee booth where the bikes could be observed. Concern was expressed if racks holding large numbers of bikes might get into disarray and resemble the racks on MSU campus, which might affect the aesthetic value up and down Washington. The Mall and Environs Board can only recommend some sites where bicycle racks could be located and these recommendations sent to the Mayor. Phyllis Adams said a recommendation should be made as more and more people ride bikes and they should be out in the open rather than in a ramp where they could be ripped off. John Decker talked with 28 downtown merchants about hike racks November 8, 1988 and 70% were in agreement, 20% said no and 10% preferred putting bikes in parking ramps. John Decker and Pam Blough were to take dimensions of recommended site areas. Once a report from John Decker its made, the Board would have to vote to recommend the racks be provided and suggest the locations. Eric Reickel mentioned that this involves his staff and it will be expedited right away. Phil Dorland said it should not have to go to the Mayor for approval. Mike moved, seconded by Phyllis Adams that Joi : Decker should be excused. MOTION CARRIED. Chris Duchene - 1st food vendor on the Mall - would like a vendor site that council has not approved. Mr. Duchene was told any modification of sites would have to be approved by City Council. Mr. Duchene was told to summit an application and send in writing a suggestion that Council expand sites for vendors in the downtown area. Since a national consultant Mr. R. Sprague recommended the downtown be opened up this suggestion may be looked at more intently for next year. Mike Smith suggested this be put on the agenda for the meeting May 9th and discuss how to pursue a more lenient vending policy. Bruno will bring a copy of the recommendation of consultant R. Sprague to the May meeting. Mr. Reickel would like to expand leisure and cultural activities downtown the year around from Memorial Day to Labor Day, Monday thru Saturday - 11:30 to 1:30 and possibly after hours 5:00 to 7:00 p.m. Support from community and non-profit organizations would be necessary, due to cut backs in the Parks and Recreation Department. The concept emphasis would be to draw people downtown. Chicago, Illinois and Grand Rapids, Michigan as well as other large cities are doing this. People will come to the downtown area if they're going to have fun. LCC will be contacted for any clubs they might have, that could offer mime, clowns, etc. Perhaps in some instances a downtown merchant would be contacted and asked if for x amount of dollars they would consider having a group or person entertain in front of their store. Kathryn Haar mentioned what a large crowd the "Silver Bells" brought downtown and also mentioned a town she was familiar with that has ice skating downtown in an open area during the winter. Mr. Reickel will plan to attend the May 9th meeting with a list of things that might be able to be lined up for this summer. He has talked with Pam Fowler, .Jim Blair and the Mayor and is excited about the concept. Mr. Reickel would like the Boards support and any ideas or persons that could be contacted to help would be appreciated. When Phil Dorland resigned from the Board he had hopes that the Board could get a person from the Planning Department or the Public Service Department staff to help with long range plans for the Downtown Mall and Environs area. Mr. Reickel mentioned a letter could be sent by the Downtown Mall & Environs Board chairperson to Parks and Recreation asking that sidewalk brick pavers and anything else the Board members might see that needs attention be corrected. Maintenance Contract - Mr. Wiley talked with Tom Wilbur about State parcels picking up some of the assessment costs of the Downtown Maintenance Contract. Mr. Wilbur said the State is helping with some funding right now such as the Reutter Park Fountain. The Reutter family donated $20,000 and the State $35,000 to repair the Reutter Park lighted fountain. V] Complaints regarding maintenance should be referred to Bob Cool at the Oak Park Field Office, phone 483-4202 with these concerns. It was mentioned that the door ways of vacant stores contain collected dirt, paper, leaves and etc. (The contractor is paid additional money to maintaining these areas). The Kiosks look tacky, and should be policed better. Phil Dorland suggested that Jeff Anderson and Bob Cool be invited to attend the next Downtown Mall and Environs Board meeting May 9, 1989. Mr. Smith suggested that the Board keep a real close eye on the Mall so any problems could be brought to M.-. Andersons attention at that time. Motion by Bruno Tews, seconded by Kathryn Haar to keep the assessment boundaries the same in the area of Grand Ave. from Kalamazoo to Lenawee. The record shows that Phyllis Adams abstained from voting. MOTION CARRIED. Moved by Michael Smith, seconded by Kathryn Haar that the attached resolution for three (3) special assessment districts for maintenance be approved and forwarded to the Mayor for Council action. MOTION CARRIED. Moved by Phyllis Adams, seconded by Michael Smith to adjourn the meeting. MOTION CARRIED. ATTACHMENT BY THE DOWNTOWN MALL AND ENVIRONS ADVISORY BOARD WHEREAS, the City of Lansing desires to encourage and support shopping and commercial activity in the downtown business area by improving and maintaining the Washington Mall and Environs area; and WHEREAS, the City of Lansing desires to insure a clean and orderly appearance of the public malls and walks areas by providing planter tub maintenance, special clean up employees, mechanical sweeping operations, snow clearing, snow ridge cut throughs and landscape maintenance; and WHEREAS, the City of Lansing has determined that various promotional efforts of the Downtown Merchants Association need to be supported by providing holiday decorations throughout District 1; and WHEREAS, the City of Lansing has determined that this should be provided through special assessment districts established for special assessment; and WHEREAS, the City of Lansing has determined that a portion of the costs of providing such services should be recovered by a special assessment of them against properties especially benefitted as authorized by 1984 PA 260 and Chapter 1026.08 (a—f) of the Lansing Code of Ordinances; and WHEREAS, the Lansing Mall Advisory Board has reviewed and proposed special assessment district boundaries involving three maintenance areas; and WHEREAS, the Lansing Mall Advisory Board has proposed specific services along with the estimated costs for these services under a maintenance contract; and NOW, THEREFORE BE IT RESOLVED that three (3) special assessment districts for maintenance be established by the City Council as follows: District 1. Beginning at the intersection of N. Capitol and W. Shiawassee, E. on Shiawassee (S. side only) to N. Grand Avenue, S. on Grand Avenue (W. side only) to Lenawee Street, W. on Lenawee (N. side only) to S. Capitol Avenue, N. on Capitol Avenue (E. side only) to point of beginning; also Washington Square from Shiawassee (both sides) S. to Lenawee Street; also the following East and West Streets from Capitol Avenue to Grand Avenue (both sides) Ionia, Ottawa, Michigan Avenue, Allegan, Washtenaw and Kalamazoo. District .2. Beginning at the intersection of N. Grand Avenue and E. Shiawassee, E. on Shiawassee (S. side only) to N. Cedar Street, S. on Cedar Street (W. side only) to Kalamazoo Street, W. on Kalamazoo •N. side only) to the intersection of S. Grand Avenue, N. on Grand Avenue kE. side only) to point of beginning; also Michigan Avenue (both sides) from Grand Avenue to Cedar Street; also Museum Drive (W. side only) from Michigan Avenue South six hundred eighty (680) feet; also River Street (both sides) beginning at the intersection of Kalamazoo Street to the intersection of Washtenaw Street; also S. Grand Avenue (E. side only) from Lenawee St. to Kalamazoo ~' St. District 3. Beginning at the intersection of S. Townsend Street and W. Aller,an Street, E. on Allegan (S. side only) to Capitol Avenue, S. on Capitol Avenue (W. side only) to Kalamazoo Street, W. on Kalamazoo (N. side only) to Townsend Street, N. on Townsend (E. side only) to point of beginning; also Washtenaw Street east and west (both sides) from Townsend Street to Capitol Avenue. BE IT FURTHER RESOI.VED, that the maintenance services along with the estimated costs for these services be recovered by a special assessment of these costs against the properties especially benefited as follows: District 1 — Fifty percent of the planter tub maintenance and one hundred percent of the costs of special cleanup employee responsibilities, snow clearing, mechanical sweeping, and holiday decorations for those services required either on the Washington Mall sidewalk areas (estimated cost of $46,624) or on the off Mall sidewalk areas (estimated cost of $65,551). District 2 — One hundred percent of the costs of special clean up employee responsibilities, snow clearing and mechanical sweeping for those services required on the sidewalk areas (estimated cost of $29,879); and District 3 — One hundred percent of the costs of special clean up employee responsibilities, snow clearing and mechanical sweeping for those services required on the sidewalk areas (estimated cost of $7,856); and BE IT FURTHER RESOLVED that the City Clerk publish notice of the hearing to indicate that the City of Lansing proposes to establish three special assessment districts for the maintenance of the Washington Mall and Environs and to assess the costs associated with this maintenance project against the properties situated within the bo daries of the three special assessment districts on the basis of each property's total front footage for those services specifically provided. BE IT FINALLY RESOLVED -that a public hearing is to be held in the City Council Chambers, 10th floor, City Hall, Lansing, Michigan, May 8, 1989, at 7:00 p.m. in regard to the setting of boundaries of the special assessment districts, the estimated cost of the special assessments and the proportion of the amount,to be assessed. b 0 E � z ro y o r z F' > r F, C �o > Go d c DOWNTOWN MALL & ENVIRONS BOARD MEETING TUESDAY, MAY 9, 1989 8:30 a.m. Meeting called to order by Michael Smith at 8:30 a.m. Board Members Present - Phyllis Adams, Bruno Tews, Michael Smith, Kathryn Haar, John Decker, Douglas Wiley Others Present - Pam Fowler, Jeff Anderson, Les Bidle, Bob Cool, Todd Behovitz, Stephen Cunningham, Maureen Carlson, Janet Miller Motion made by Kathryn Haar, seconded by John Decker to approve the minutes/agenda (minutes from April 11, 1989 meeting - agenda for May 9, 1989 meeting). MOTION-.CARRIE Receipt of Communications/Petitions for Information/Referral - Letter from Tom's Mom's Cookies re: not renewing their license for street vending. Letter states that Todd Behovitz would be using their space X12 when in fact it is Bob Ebright who was assigned the space. This needs to be clarified. Also if Todd Behovitz is selling Tom's Mom's Cookies this item needs to be added to his list of items on his license. Requests for Use of Downtown Mall and Environs - a. Holden Reid - Moved by Kathryn Haar, seconded by Phyllis Adams to allow a business extension May 1st thru Sept. Application packet complete. MOTION CARRIED. b. Hobies Inc. - Moved by Kathry Haar, seconded by John Decker to license Hobies sandwich cart to vend at Ionia and Washington Mall contingent upon insurance form showing City of Lansing as additional insured. MOTION CARRIED. C. Downtown Lansing Arts Festival - Moved by Phyllis Adams, seconded by Kathryn Haar to allow Arts Festival a permit for June 16, 1989, 12-8 p.m. and June 17, 1989, 11-8. Michigan Avenue will be closed between Capital and Grand, sidewalks and streets will be used for displays and the 100 block north for childrens events. MOTION CARRIED. d. Woolworths - Business extension. Moved by Phyllis Adams, seconded by Kathryn Haar to allow permit for this. MOTION CARRIED. e. Downtown Business - Sidewalk sale June 15, 16 & 17, 1989. Motion made by Michael Smith, seconded by Kathryn Haar to allow permit for this sale. MOTION CARRIED. f. Michigan Run - Motion made by Bruno Tews, seconded by Kathryn Haar to allow a permit for the Michigan Run, Saturday, June 3, 1989, 7:00 a.m. - 12:00 noon, Washington Mall and Michigan Avenue (south side of the street snowmobile will be set up Friday, June 2nd. 6:30 a.m.) MOTION CARRIED. g. Barry's Place - Moved by Bruno Tews, seconded by Phyllis Adams to allow area 15x22' in front of 222 North Washington Square south for outside sidewalk tables and seating. 7:00 a.m. to 6:00 p.m. MOTION CARRIED. Bicycle Racks - Much discussion - Motion made by Michael Smith, seconded by Kathryn Haar to send a recommendation from the Board to Parks and Recreation to forward to Transportation that the City approve providing bike rack areas at South Grand, North Grand and South Capital ramps and that signage be placed to guide people to all bike racks both old and new, especially those that are out of public view. It is recommended that 3 - 10' racks which provide parking of 9 bicycles be placed, one in each ramp mentioned in view of the parking attendant for security. The Board also feels that future consideration should be given when planning new parking ramps for placement of bicycle rack areas within view of parking attendants. Signage should read attended bicycle racks and their locations. Sign locations would be the responsibility of the Transportation Division. It is recommended that this be processed and put into action just as soon as possible as summertime is upon us. MOTION CARRIED. Excused Absences: Grady Porter is attending a meeting out of town. Motion made by Michael Smith, seconded by John Decker that Mr. Porter be excused. MOTION CARRIED. Public Comment - Todd Behovitz explained the arrangement of Tom's Mom's Cookies relinquishing their space and allowing Bob Ebright to rent it in turn. Bob Ebright and Todd Behovitz are selling Tom's Mom's Cookies from their carts. Remarks by the Director of Parks & Recreation or his designee - Mr. Wiley reported that the maintenance contract for the Special Assessment Districts 1, 2 and 3 has been forwarded for approval to a public hearing Monday, May 15, 1989 at 7:00 p.m. in front of City Council. Remarks by Board Members a. Comments regarding maintenance - It was recommended that a letter be sent with the phone number for Parks & Recreation: 483-4277 to direct maintenance problems to Anderson and Les Bidle that require attention. b. Bruno Tews has not received a copy of the report on Downtown Lansing Business from consultant R. Sprague. It would be hopeful that the Board could build on this report for more vending consideration. C. Michael Smith will draft a letter to the Mayor asking for a representative from the City Planning Staff to be a member on the Mall Advisory Board. d. Paving bricks - Washington Square, Bob Cool said it had been addressed but had not been accomplished. Mike Smith said he would draft a letter and send it to see if it could be taken care of shortly. Motion made by John Decker, seconded by Phyllis Adams to adjourn the meeting. MOTION CARRIED. DOWNTO�.'N MALL & ENVIRONS BOARD MEETING TUESDAY, JUNE 13, 1989 8:30 a.m. Meeting called to order by Michael Smitb at 8:40 a.m. Board Members Present: Phyllis Adams, Kathryn Haar, Grady Porter, Michael Smith, Douglas Wiley Others Present: Douglas Slade, R. Eric Reickel, Janet Miller Motion made by Phyllis Adams, seconded by Kathryn Haar to approve minutes from May 9th meetin-­. MOTION CARRIED. Motion made by Grady Porter, seconded by Michael Smith to approve agenda. MOTION CARRIED. Receipt of Communications/Petitions for Information/Referral - Michael Smith sent two letters to the Mayors office. One was concerning the paving brick repair. It turned out this letter was not necessary as the paving brick repair had been accomplished. The second letter was in regards to adding a Planning Department staff person to the Mall Advisory Board. Tom Wilbur called Michael and said they would prefer not to do that because of the established size of the Board, also they did not feel it was necessary to have a person from.Planning at the meeting every month. A letter from the Mayor stated it would be better to contact the Planning Department to send a representative when there is a planning item on the agenda. Discussion re: Capital Loop - does it overlap Downtown Mall & Environs boundaries? Mr. Wiley will send maps. Michael Smith suggested that 15 minutes be set aside at the July meeting to layout and possibly add vending sites for 1990. Requests for Use of Downtown Mall & Environs - a. Moved by Kathryn Haar, seconded by Phyllis Adams to allow Catholic Social Services/St. Vincent Home to hold ticket sales .for a�raffle. MOTION CARRIED. b. Moved by Michael Smith, seconded by Kathryn Haar to allow Legal Aid of Central Michigan to sell raffle tickets on June 16th and June 19th, 11:30 - 1:30. MOTION CARRIED. It was suggested by Kathryn Haar to send out a survey to Mall Food Vendors to help the Board evaluate the vending spaces for the 1990 season. It will be asked that the vendors respond to the survey and mail their response back to the Board within ten days. - Tabled Items: Discussion re: communication from Transportation regarding the placemen bf":bike-racks in the parking ramps. Mr. Reickel will be taking this matter up with the Park Board on Wednesday, June 21, 1989. A memo will.'be sent to Mr. Reickel from the Mall Advisory Board stating their interpretation of the communication and ideas they feel may still be available. - Motion of Excused Absences - Moved by Kathry Haar, seconded by Grady Porter to excuse John Decker and Bruno Tews from the meeting. MOTION CARRIED. Public Comment - None Remarks by the Director of Parks & Recreation or his designee - None Remarks by Board Members regarding maintenance - None Moved by Michael Smith to adjourn, seconded by Grady Porter. MOTION CARRIED. * Downtown Mall and Environs Advisory Board Minutes August 8, 1988 MEMBERS PRESENT: Phyllis Adams, Phil Dorland, Kathryn Haar, Grady Porter, Michael Smith OTHERS PRESENT: Tom Wilbur, Douglas Wiley, Lee Ann Foreback, City of Lansing CALL TO ORDER: 8:35 a.m. , 10th Floor Council Conference Room, City Hall AGENDA Excused absence - John Decker Additions to the agenda: 1) Validated parking for advisory board members, 2) Vehicles on North Washington Mall, 3) Professional Services Offset, and 4) Letter from George Petroff. Grady Porter moved the amended agenda be approved, seconded by Phil Dorland. Motion carried. MINUTES Corrections to the July 12, 1988 minutes were noted including 1) spelling errors and 2) the motion under Second Hand Rose should read "Phil Dorland moved the Board recommend approval of this request providing the business owner comply with provisions for business extensions and enter into a temporary written agreement with the City." Kathryn Haar moved the minutes be approved as amended, seconded by Phyllis Adams. Motion carried. SPECIAL USE REQUESTS Capital Area United Way Sign A letter was received from Capital Area United Way requesting permission to place their campaign thermometer sign on the berm at the southeast corner of Washington and Michigan as in the past. The sign will be displayed from September 14 to November 10. Phyllis Adams moved the Board recommend approval of this request contingent upon Capital Area United Way following the applicable guidelines. Seconded by Kathryn Haar. Motion carried. Barry's Place A letter was received from Barry Jon Glushyn, the owner of Barry's Place, stating that Barry's Place employees would continue to maintain the area around the tables and chairs. Douglas Wiley has spoken with Les Bidle from Anderson Associates who finds this acceptable. Kathryn Haar moved an addendum to the written agreement between Barry's Place and the City be added stating that Barry's Place will maintain the area being used for a business extension and that tables and chairs can remain on the mall on a 24 hour basis. Seconded by Michael Smith. Motion carried. Downtown Mall and Environs Advisory Board Minutes Page (2) August 8, 1988 STAFF REPORTS Policies & Procedures - tabled Vehicles on the North Washington Mall Phil Dorland reported that many vehicles are being driven onto the north mall causing a considerable amount of damage to the - brickwork. The mall surface becomes less attractive, and it is easier for pedestrians to stumble. Although vehicles are not to park on the mall without permission, this is not being enforced. LPD has ticketed some vehicles in the past. -- Michael Smith moved that the Mayor's Office look into the question of unauthorized vehicular uses of the Mall and take action. Seconded by Grady Porter. Motion carried. i Special Services Offset The money in this account has not been c€> ted forward for use this fiscal year, and use fees are not available to reduce the, Special Assessments. VALIDATED PARKING Grady Porter moved that the members of the advisory board have paid parking while attending board meetings. This could be accomplished by a validation system. No second was received. COMMENTS ON MAINTENANCE A letter was received from George Petroff complaining about considerable debris in front of the Hollister Building. Pigeons are congregating there. However, it is not the mall contractor's responsibility to clean up pigeon droppings. After some discussion, the board requested a letter be sent to Mr. Petroff thanking him for taking the time to comment, explaining the current contract doesn't cover pigeon droppings, and the City has no pigeon control program at this time. Grady Porter moved the meeting adjourn, ',econded by Phyllis Adams. Motion carried. Meeting adjourned at 9:30 a.m. a t7 I SERVICES PROVIDED THROUGH TETE WASHINGTON MALL AND ENVIRONS SPECIAL ASSESSMENT District 1 - Public sidewalks from Grand Avenue to Capitol Avenue and from Lenawee Street to Shiawassee Street including the Mall sidewalks. a) Mechanical sidewalk sweepings two days per week for a maximum of 77 sweepings. b) Snow removal to 52 inches. c) Snow ridge cut throughs when there is a 10 inch snow ridge or a snow fall of 4 inches or more. d) Planter tub maintenance (city pays 50 percent of cost) with a summer and fall floral planting. e) Special cleanups in November and March plus periodic winter cleanup as requested. f) Special clean up employees (for trash and litter) Monday through Friday, April through October totaling 1,144 maximum hours for Washington and another 1,144 maximum hours for the off Washington sidewalks. g) Holiday decorations. Landscape maintenance in District 1 is paid directly by the City. District 2 - Public sidewalks from Cedar Street to Grand Avenue and from Kalamazoo Street to Shiawassee Street plus Grand Avenue from Lenawee Street to Kalamazoo Street. a) Mechanical sidewalk sweepings two days per week for a maximum of 77 sweepings. b) Snow removal to 52 inches. c) Snow ridge cut throughs when there is a 10 inch snow ridge or a snow fall of 4 inches or more. d) Special cleanups in November and March plus periodic winter cleanup as requested. e) Special clean ' up employees (for trash and litter) Monday through Friday, April through October totaling 450 maximum hours. District 3 - Public sidewalks from Townsend Street to Capitol Avenue and from Kalamazoo Street to Allegan Street. a) Mechanical sidewalk sweepings two days per week for a maximum of 77 sweepings. b) Snow removal to 52 inches. c) Snow ridge cut throughs when there is a 10 inch snow ridge or a snow fall of 4 inches or more. d) Special cleanups in November and March plus periodic winter cleanups as, requested. e) Special clean up employees (for trash and litter) Monday through Friday, April through October totaling 120 hours of time maximum. Concerns regarding maintenance can be reported to the Downtown Mall and Environs Advisory Board, c/o Parks and Recreation Department, Attention: Robert Cool, 4th Floor City Hall, 124 W. Michigan Avenue, Lansing, MI 48933. Telephone 483-4277. The Advisory Board meets the second Tuesday of each month on the 10th Floor of City Hall at 8:30 a.m. 052689 M Cf) b t1i t1i �d n n r t=i U] 'li C!] O w Cf) C7 � O LTJ � z z H H Cf) O z * Downtown Mall and Environs Advisory Board Minutes October 11, 1983 MEMBERS PRESENT: John Decker, Phil Dorland, Kathryn Haar, Grady Porter, and Michael Smith OTHERS PRESENT: Lee Ann Foreback, Pam Fowler, Douglas Wiley CALL TO ORDER: 8:35 a.m., 10th Floor Council Conference Room, City Hall AGENDA Excused absences: Phyllis Adams. Tom Cathey has resigned his seat on the Board. Additions to the Agenda: Under New Business add a) Bicycle Racks and b) Annual Board Report. Grady Porter moved the amended agenda be approved; seconded by John Decker. Motion carried. APPROVAL OF MINUTES Kathryn Haar moved the minutes of August 9, 1288 be approved; seconded by Michael Smith. Motion carried. PUBLIC COMMENTS, AND INQUIRIES: COMMUNICATIONS Phil Dorland informed the Board that Art Baryames is asking to have his property on Kalamazoo and Grand dropped from the s;.ecial assessment rolls. He feels he is not getting service. Phil informed him of the procedure to protest a special assessment. SPECIAL USES gilvpr Rollc The annual Silver Bells celebration is scheduled for Fri&iy, November 19th. The celebration %%d1l include a laminaria, Lghfing of the State Christmas Tree, a Christmas Carol Sing -a -long, and entertainment from local artists and art groups. Several downtown merchants will be offering special shopping incentives. Pam Fowler of the Mayor's Office had met pariier with the sponsors and had given them an application for use of the ir7`1. The application has not b submitted as of this date. Discussion followed on past Silver Bells, 1-% 2hange in the Mall Maintenance Contract requiring the maintenanc;c contract',,' 'Lo hang the lights and banners, and the need for an application. John Decker cited the need for a representative from the Downtown Merchant's Association to be present at future preliminary meetings with Silver Bells sponsors and the r�"ayes �'s Office. Grady Porter moved the Board r -commend *—roval of Silver Bells contingent upon submission of the application and arran;;aments being made with the Mall contractor; seconded by Kathryn Haar. Motion carried. 9 Downtown Mall and Environs Advisory Board Minutes Page (2) October 11, 1988 POLICIES AND PROCEDURES Earlier in the year the Board had submitted its Policies and Procedures to the Mayor and Council for approval. In the meantime the Planning Board had updated their Policies and Procedures and obtained approval. Phil Dorland distributed a revised draft version of Policies and Procedures for Board members to review. The Board will take action at the November meeting. TEMPORARY ENCROACHMENT STATUS Doug Wiley updated the Board on the temporary encroachment situation. There are three food vendors still open (Todd Behovitz, Tom's Mom's Cookies, and Robert Gardner) . Campbell Catering had some problems with the Health Department and closed. The flower concession only operated for one day. Rivet, the caricature artist, operated one week as business was not as good as he hoped. Over $2,000 was collected from vendors to go towards the special assessment. Todd Behovitz is vending but has not paid the October fee which was due on October 1. The Board should be looking at possible vending locations for 1989. BICYCLE RACKS An inquiry was received from the Mayor's Office regarding the possible placement of bicycle racks. This issue was discussed nearly a year ago, but the Board felt the issue merited a second look. Options of sending letters or re-evaluating usage were discussed. Michael Smith moved John Decker inform the Downtown Merchants Association of the plan to place bicyle racks in the area; seconded by Kathryn Haar. Motion carried. John Decker will also raise the issue of alternate locations with the Downtown Merchants Association and examine alternate sites. Kathryn Haar volunteered to help with this task. ANNUAL BOARD REPORT The City Charter stated under 5-106.4 "Each advisory board shall, prior to December 1, prepare a written report evaluating the effectiveness and analyzing the status and priorities for services and activities of the agency it advises. Copies thereof shall be filed with the Mayor, the Council, and the Clerk." The Board will discuss this at the next meeting and form a committee to prepare the�i. report. ADJOURNMENT Grady Porter moved the meeting be adjourned; seconded by John Decker. Motion carried. 9:45 a.m.