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HomeMy WebLinkAbout1985 Park Board Minutes * PARK BOARD MINUTES * SPECIAL BUDGET MEETING January 2, 1985 MEMBERS PRESENT : Charles Browning, Barry Crown, George Harlow, Ron Lott, and Mike Mitchell MEMBERS ABSENT : Randy Doby, Judith Mohay Filice, and Dorothy Kowalski OTHERS PRESENT: Phil Dorland, Doug Finley, Ken Harris, Joe Kleinhans, and Lee Ann Shaffer ALTERNATE BUDGET FY 85-86 Phil Dorland explained proposed cuts to be included as the "Alternate Budget" using the budget packet distributed at the last meeting. Direction provided by the Administration was to reduce costs without reducing either services or positions. To meet the target figure reductions of services and/or positions will however be necessary. Construction The following construction projects would be eliminated in the "Alternate Budget" : Gier - walk to gym (NW corner) Bancroft Park - entrance walk and half of boundary fence Groesbeck Golf Course - path paving Waverly Golf Course - path paving This will be a reduction of $18,850. Repair & Maintenance All repair and maintenance projects will be eliminated in the "Alternate Budget." This will include the following: Groesbeck Golf Course perimeter fence Sycamore Golf Course perimeter fence Sycamore Golf Course retaining wall Red Cedar Golf Course perimeter fence Metal pipe gates at five locations Nautilus fountain electric City Hall Plaza plant material This will be a reduction of $37,300. Equipment The following equipment purchases will be eliminated in the "Alternate Budget" : Parks Division: Refrigerator for Zoo Pickup for Recreation & Support Custodial Crew Pickup for Landscape Operations Travel Crew Leaf Loader for Landscape Operations Modular Wood Play Structures for four sites Benches for the Washington Mall Bicycle Racks for the Washington Mall This will be a reduction of $71,495. Park Board Minutes January 2, 1985 Page (2) Recreation Division: Sewing Machines Preschool Equipment at Foster Overhead Projector for Fenner Arboretum Audio-Visual Cart for Kingsley Piano & Bench for Foster Sofa for Kingsley This will be a reduction of $5,983. Forestry Division: Chain Saws 2 Ton Dump Truck This will result in a reduction of $22,550. Park Caretakers Elimination of all park caretakers except for: Potter - 1 caretaker for 10 weeks Washington - 1 caretaker for 10 weeks Riverfront and Hiking/Biking Trail - 2 caretakers for 10 weeks Frances - 1 caretaker for 10 weeks This will result in a reduction of $68,100. Senior Recreation Program Leader 30 Drop the vacant Senior Recreation Program Leader 30 position. This position assists supervisors with special events, Arboretum programs, day camp, swimming pools and volleyball club programs. This will result in a reduction of $19,950. Park Security Patrol Officer 1 —— - Drop two Park Security Patrol Officer I positions. This will eliminate 24 hour coverage; coverage would be provided from noon to 2:00 a.m. The Horse Patrol would also be eliminated and much investigative work would have to be conducted by L.P.D. Problems occuring between 2:00 a.m. and noon would be covered by L.Y. D. - - - This would result in a reduction of $53,050. Neighborhood Park Program This program was recommended for reduction as it provides less direct benefit to the community than other leisure time programs, and it can be more easily reinstated reduce lies and wages. on when funds by the aBoardle.rather than reduce another Park Security is officer c Off cer a was chosen nd y eliminating totally the Park Caretakers. This will result in a reduction of $52,560. Tree Planting Program The tree planting program is recommended for the alternate budget as it can be easily reinstated when funding becomes available. Also property owners wishing to plant their own tree can do so by obtaining a permit. This will result in a reduction of $23,544. Park Board Minutes January 2, 1985 Page (3) Cemetery The Pot Hole Repair, Office Perimeter Fence and Planting of Mt. Hope/Aurelius Road bank with natural wild flowers have been recommended for the alternative budget. These will result in a reduction of $14,815. Barry Crown moved to have the Special Event Christmas Tree funds of $425 removed from the budget on a Constitutional basis. The motion was not seconded. Barry Crown moved the Park Board approve the Alternative Budget as noted in these minutes. Seconded by Ron Lott. MOTION CARRIED. CONTINUATION BUDGET Ron Lott moved the Park Board approve the .Continuation Budget of 5.8 million dollars as prepared by Park and Recreation Department staff. Seconded by Barry Crown. MOTION CARRIED. - NEW PROGRAMS New Programs being recommended include 1985 Amateur Softball Association National Tournament, addition of one Leisure Center (Dwight Rich) , increase of golf carts available for rental, increased wages for sports officials, increased wages for instructors in adult and Cultural Arts programs, increased wages for Senior Citizen program staff; one part-time Sports Coordinator, one Custodian at the Senior Center and funding for activities on the Washington Mall. Ron Lott moved to support the New Program Requests as prepared by staff. The motion was not seconded. Barry Crown moved approval of. New Program Requests with the exception of funding activities on the Washington Mall. Mike Mitchell seconded the motion. MOTION CARRIED. FEE CHANGES -- - - - - Fee changes were recommended in several different areas including Washington Mall and Environs, Uses of Department Buildings, Equipment and Park Areas, Showmobile, City Market, Softball Field Rentals, Enrichment Classes, and Competitive Sports. Discussion followed. Mike Mitchell moved the Board approve the fee changes as prepared by department staff. Seconded by Charles Browning. MOTION CARRIED. Meeting adjourned at 10:10 p.m. Respectfully submitted, 4_01 6__O� ::�� _qV Lee Ann Shaffer, Senior Se retary Douglas Fi y, Direct r td C> CD 00 Lj pn * PARKS BOARD MINUTES PUBLIC HEARING JANUARY 23, 1985 MEMBERS PRESENT : Charles Browning, Barry Crown, Judith Mohay Filice, George Harlow, Ronald Lott, Dorothy Kowalski, Michael Mitchell STAFF PRESENT: Pamela Blough, Douglas Finley, Joseph Kleinhans, Lee Ann Shaffer, Peter Stoughton , CALL TO ORDER: 7:35 p.m. , Lansing City Council Chambers This public hearing was held to receive input from citizens to be used in preparation of the Parks and Recreation's five year plan. An outline of several discussion topics was prepared and made available. RIVERFRONT Jim Blair, from Friends of the River, distributed a list of improvements they would like the board to consider: a) Major river clean-up projects every 5 years; b) Class A maintenance status to Riverfront Park and Riverfront Hiking and Biking Trail; c) public recreation should be aggressively promoted and encouraged on the area rivers; d) the development of a 5 year plan to complete the Red Cedar Hiking/Biking path to M.S.U. ; e) encourage cooperation between public and private riverfront property owners and developers to improve economic development and recreation; f) promote and encouraged an Indian Center on river point property; g) work cooperatively with State and Federal government to provide channel markers for river west of Waverly Road; h) work with County, State and Federal agencies to dredge Red Cedar to enable boat traffic through Potter Zoo to Aurelius Road; and i) move the Parks and Recreation Administrative Offices to Scott Center. He also suggested working with Delta Township to install river access ramps for boats. Marilyn Ellena, 11494 W. Jolly, Lansing spoke regarding the need for public access facilities to the river for fishing boats. She suggested an access near Glenburn Park. John Osbun, 6101 Marscot, Lansing requested river signage with information on river access points and scenic routes. He also suggest a boat launch across from Moores Park. Margaret Stornant, 4501 Lowcroft also spoke on the lack of access to the area rivers for boats. She suggested a boat launch at Riverfront Park. TURNER-DODGE Deborah B. Bonner, 10172 Hart Highway, Dimondale, President of Friends of Turner-Dodge, spoke regarding the need for staff. The house can only be seen by appointment so many visitors simply do not come. A caretaker would keep grass and bushes trimmed in a timely manner. Vicki Vaughn, 5009 Stafford, Lansing, advisory for LPD Explorer Post, inquired as to the parking problems whenever a large event is held (Family Christmas) . Park Board Public Hearing Minutes Page (2) POTTER PARK ZOO Ellen Lumbert, 936 Mel Avenue, Lansing, President of Friends of the Zoo Society, spoke to the board regarding the continued development and improvements to Potter Park Zoo and the need for the Department, Board and City to continue to support their efforts. NEIGHBORHOOD PARKS Gladys Gilson, 223 W. Barnes, Lansing spoke regarding a_ variety of topics. Washington Avenue Park - A sidewalk is needed from the park to the senior citizen highrise apartments. Moores Park - There has been erosion at the park that needs to be corrected. Vandals have destroyed seats by the pool. Additional lighting has improved the problem but more patrols are needed. Restrooms are needed and the slides should be repaired. Neighborhood Park Program - This program should be fully re-established. Glen Island - City Council has approved the erection of canoe tie-ups however nothing has been done. Signs should be erected on the island warning against poison ivy. William Schwan, 2514 Afta Place, Lansing representing the River Forest Neighborhood Association spoke regarding Tecumseh River Park. The Association appreciates the park development and hopes the tennis court will be completed this spring. Vandalism seems to be targeted at the building housing inoperable restrooms; therefore this building should be torn down. More policing of the park was suggested. Also the wooded area north of the park should have the deadwood taken out to make it more accessible. Mosquitos have also been quite a problem. John Osbun, 6101 Marscot, Lansing spoke regarding Marscot Meadows. A climbing structure was installed last summer, however, vandals damaged it. He suggested relocating the new structure closer to the road to be more visible. Mr.Osbun also suggested a basketball hoop be erected along with volleyball poles with a chain-type net . Margaret Stornant, 4501 Lowcroft, Lansing representing Cavanaugh School PTA and the Neighborhood Watch Program in the Cavanaugh Park - School area, was concerned that the park was not being mowed. Without fall mowing the park sliding hill is difficult to reach. Also it is a good place for people to hide in. The PTA understands the sidewalk between Kessler and Cavanaugh is the boundary line between the park and school property. The PTA has erected play equipment on school property, and there is a concern for park play equipment which is in dangerous condition and should be removed. Also there are branches from the ice storm which are extremely dangerous. The PTA is interested in knowing if any development is planned for this park. Gary Andrews, 560 Brookland Blvd. Lansing spoke to the board as a representative of the Popular Arts Workshop. The PAW has been involved with the city regarding maintenance of their artworks. Turner Mini Park - A Community Neighborhood Block Grant to renew this park is being sought. He feels this park should be the city's responsibility. Park Board Public Hearing Minutes Page (3) Riverfront - In 1977 a mural was painted under the Shiawassee bridge by the PAW. Due to vadalism the artwork is in frequent need of repair. This should be repaired or it is an embarrassment to the city and shows neglect on the part of city officials. Natural Areas - Crego and Scott should be added to the list of natural parks. Also several southside parks could be developed into natural parks. League Sports - Program participants should be more conscious of park neighbors. Special Events - The events . in major parks have been reduced (band concerts in the park for example) . More support needs to be given in this area. Senior Citizens - His mother experienced an uncaring, unconcerned staff at the center. Public Lands - If private property is developed for public use there should be no cost to the public. Forestry - A better tree trimming and maintenance schedule could be developed. Community Centers - Centers seem to be run for staff convenience not public need. Friends Groups - Support for the Friends groups is very important. If the city would adminstratively help various groups more would participate. Beth Donaldson, 126 Horton Street, Lansing spoke regarding 119th Park which borders on the Armory. Park neighbors have painted the swingset and planted flowers but barricades are needed to stop vehicles from driving through the park. Due to vandalism more patrols are needed. The trash barrel is appreciated but needs to be emptied more regularly. Also, some signage indicating a dog run and that children are playing would be appreciated. Glen Lopez, North Lansing spoke regarding his concern for parks in the North Lansing area. Bancroft Park could be used for a city sponsored family picnic, a hayride or other family oriented events. Mr. Lopez also expressed a desire for an ice rink at Bancroft Park. Quite often children have transportation and economic problems that prevent them from using the only ice rink located in the south end. The North Side Drop In Center should be reopened at Oak Park. Mary Smith, 3100 N. Cambridge, Lansing spoke regarding the need for park programs such as park leaders and ice rinks as one ice rink for an entire city is unacceptable. June Knostman, 3026 S. Cambridge, Lansing agreed with Ms. Smith. Living by Frances Park she sees a need for better trash removal. The crumbling Frances Park retaining wall needs to be _repaired. Also the park should be open to the public year round. She expressed concern for urban dwellers not being able to utilize the river. More parking along the river is needed with a fishing pier. Ms. Knostman then spoke as a representative of the Federated Garden Clubs. Their club uses Scott Center and has invested $6,398 in the garden there. They would like to be even more use and also be allowed to put a library in Scott Center. The Camera Club also would like to have a library. The Club offered their help in the parks and on various boards. Bob Steel, 1021 Braman St. , Lansing questioned the shortened hours at Moores Pool. Mr. Finley agreed the pools have been opened for shorter periods. Lansing City Council decided this was the most economic way to reduce expenses. If dedicated, Park Board Public Hearing Minutes Page (4) responsible volunteers could be utilized to monitor locker rooms, etc. the money could be used to extend the season rather than pay lifeguards to do non-life guard duties. Stephen Schultz, 2405 Artisan Drive, Lansing,representing the Forest View Citizens Association suggests the unusable gravel pit owned by Solomon Brothers be turned into a sliding hill. Once the banks were graded and the old tires, etc. removed, this would be a low maintenance, winter park. It could be used for sledding, jogging, cross-country skiing, etc. A liason is needed_ between_ the Parks and Recreation Department and volunteer groups as much more could be accomplished. A bike or walking access between Fenner, Crego and Potter Park is needed as Aurelius Road is an obstacle. NATURAL AREAS Ted Black, 4714 VanAtta, Okemos, President of Friends of Fenner Arboretum, complemented the city for maintaining Fenner Arboretum however it has greater potential. More staff is needed. The building needs to be renovated and upgraded; and the park needs lighting along the roadway and around the main building. The building also needs a ramp and accessible restrooms. Trails should be expanded and markings improved. A planting program should be established and the ponds need attention, however staffing is the main problem. Marilyn Ellena, 11494 W. Jolly, Lansing thanked Mr. Finley and the Park Board or keeping the natural beauty of Blanch Fine Park and Sheffield Park. Dean English has been very helpful dealing with trash dumping problems in the parks. Concern was expressed over the natural area east of Fine Park. She suggested approaching Mr. Fine for a donation of this property also. There is a ravine there with wildflowers, etc. which would make developing difficult. Erosion is becoming a problem with bikes and vehicles making it worse. LEAGUE SPORTS Margaret Stornant, 4501 Lowcroft, Lansing expressed a desire for a sports complex. A centrally located complex with convenient play equipment for children would be an asset. Ms . Stornant also requested restrooms be available at city sports events. HANDICAPPER RECREATION Duncan Wyeth, 2810 Stoneleigh, Lansing spoke as a handicapper representing the Handicappper Task Force. He spoke on the need to integrate handicappers into every aspect of life. Every item discussed would be of interest to handicappers. Programs are needed for skill development with the goal of integration into general programs. The Task Force has been working closely with the City to select a qualified Handicapper Coordinator and that will be the beginning of improvement. Special Events - These should be integrated events with concern for deaf and blind handicappers. Triathlons and roadraces should include handicapper divisions. Tennis courts are not accessible because of the soft surface leading to them. Also a hard surface softball field for handicapper use would be utilized. ark Board Public Hearing Minutes Page (5) Forestry - Special consideration should be used when placing trees along sidewalks. Blind people have a tremendous problem. Also the grates which do help with the first problem trap wheelchairs and crutches and often do not leave room for a wheelchair user to pass between the curb and grate or building and grate. Sensitivity in planning efforts could improve this situation. Len Sawisch, 3725 W. Holmes, Lansing, President of Little People of America and serves on Mayor's Handicapper Committee, spoke on the need for buildings with barrier free design so they are totally accessible to the entire ppblic,, wheelchair users, people with strollers, cane users, etc. Programs that have been discontinued because of staff problems need to be reinstated. Transportation remains a signi- ficant problem with handicappers competing for available transportation. The Handicapper Coordinator must be hired so the entire recreation staff can be exposed to their knowledge. Chiquita Neal, 2622 Springdale, Lansing representing Special Education of Lansing spoke regarding the need for afterschool activities for school age children. She has 25 children from one school alone interested in the mentally impaired bowling program. The children would benefit from skating lessons, summer programs or any social activity. GOLF COURSES No one spoke._ SPECIAL EVENTS No one. spokb. SENIOR CITIZENS Wilbur J. Myers, 2911 Cooley Drive, Lansing, Senior Center Advisory Board Chairman. . The Lansing Senior Center is the only city sponsored multi-purpose senior facility in Lansing that qualifies under the Provisions of the Federal Older American's Act according to the State Office of Services to Aging. Since senior citizens are the fastest growing segment of the population, programs should promote dignity, economic, and physical well being of the seniors of Lansing. Educational and service programs should be provided. A trained program leader with geriatric training who can coordinate programs with other agencies is needed at the center. Beth Donaldson, 126 Horton Street, Lansing spoke on the need for vandalism being curtailed in the parks in order to help seniors feel comfortable in their own neighborhoods. PUBLIC LANDS No Comments Park Board Public Hearing Minutes Page (6) FORESTRY Rick Kibbey, 303 Shepard, Lansing from the Eastside Neighborhood Association spoke regarding the tree planting and trimming programs. Citizens are interested in these programs but public relations problems abound. Brochures should be sent out in areas where trees will be trimmed and owners should be given a choice of trees to be planted. People need to be informed. Basically the citizens in his association are pleased with this department. CITY MARKET No one spoke. COMMUNITY CENTERS No one spoke. CITIZEN PARTICIPATION C-4b No one spoke. �c ty OTHER COMMENTS W H Glen Clements, 610 S. Walnut, Lansing representing Friends of Cooley Gardens Y � M spoke regarding the need for a central group to coordinate interaction betwppn co M the many "friends" groups. u, c9 cj Respectfully submitted, p "� Lee Ann Shaffer, Senior Secretary DougJa Finley;' D U for * PARK BOARD MINUTES February 20, 1985 MEMBERS PRESENT: Charles Browning, Barry Crown, Randy Doby, Judith Mohay Filice, George Harlow, Ron Lott MEMBERS ABSENT: Dorothy Kowalski, Michael Mitchell OTHERS PRESENT : Pam Blough, Jim Dolega, Ken Harris, Husein Ismail, Joe Kleinhans, Harold Leeman, Dave Phillips, Lee Ann Shaffer EVALUATION OF THE DEPARTMENT George Harlow presented a letter from Councilman Patrick Lindemann requesting any board member who feels the evaluation needs further clarification contact the Committee on Public Properties & Safety. Judith Filice expressed an interest. APPROVAL OF MINUTES Barry Crown moved the adoption of the December 19, 1984 and January 2, 1985 minutes as prepared. Seconded by Ron Lott. Motion carried unanimously. PUBLIC COMMENTS Harold Leeman from the ENO (Eastside Neighborhood Organization) requested infor- mation regarding the proposed sale of a portion of Fairview Park to the Plymouth Congregational Church to expand their parking lot. Rick Kibbey, President of the ENO, received a phone call from Mayor McKane's Office inquiring as to the organization's opinion on the sale of this property. The Park Board had not been informed of this, however this park is leased from the state. The board will pursue further information. Husein Ismail, a student from Michigan State University, attended the meeting as an observer. CORRESPONDENCE - None STAFF REPORTS AND RECOMMENDATIONS Five Year Plan Pamela Blough, Landscape Architect, presented draft copies of the plan to the Board. The plan was developed through much research and a public hearing. A summation of comments from the hearing is included in the plan. Consideration of budget limitations for maintenance was also given when formulating this plan. The resulting Action Plan is a listing of realistic, achievable projects and their descriptions. This plan must be sumitted to the DNR by March 1. The DNR must then approve the plan and it will be kept on file in their office. Once the DNR has approved the plan, the department will be eligible to apply for state grants. Much discussion followed. The Board was especially concerned with curtailing vandalism in the parks which includes keeping restrooms open. Barry Crown moved approval of the Five Year Plan. Charles Browning seconded. Motion carried unanimously. Park Board Minutes February 20, 1985 Page (2) Financing League Athletics Joseph Kleinhans spoke to the Board on the proposed budget changes in financing league athletics for FY 85-86. The complete packet had been mailed to the board members. The document had been prepared with the goal of developing a fee structure that is fair and defendable to athletic program participants. The proposed fee structure would provide equity between sports with each paying the same percentage of costs common to all activities. The cost will be shared by the sponsor (70 percent) and the players (30 percent)-. The individual player fee will be based on the average number of players in •a sport with the fee paid in one payment by the coach. The current non-resident fees would remain in effect and softball players would be assessed an additional $5.00 as a player fee to be used for Capitol Improvements to softball facilities only. Discussion followed. Ron Lott moved to approve the new fee structure for financing league athletics. Seconded by Barry Crown. Motion carried unanimously. CITY HALL SECURITY MEASURES The new security measures to be taken at City Hall were explained to Board Members. There will be two ways to enter the building for meetings. 1 . Enter the basemet with the card and park as you do now. At the doorway to the elevator, ring the buzzer on the intercom. The security worker in the main lobby will request your name and access number. After confirming your identity on the master list and perhaps inquiring as to your destination, the security worker will then release the door lock. You can then proceed to the elevator and continue as before. 2. The Michigan Avenue entrance to City Hall will be the only entrance unlocked. Proceed to the main lobby desk and sign in with the security worker giving name and destination. George Harlow inquired as to why the present security system to enter the elevator area is not in use. SELECTION OF ARCHITECT FOR FELINE/PRIMATE HOUSE Charles Browning discussed the unanimous selection of Marshburn Bunkley Associates as architect for the Feline/Primate House. This is a small, enthusiastic firm. The bids were opened after the selection and this firm also had submitted the lowest bid. Pam Blough reported the contract _should be signed next week and design can then begin. FORESTRY - STORM DAMAGE David Phillips reported on the January 1 ice storm cleanup. The removal of dangerous limbs on the streets has been completed and the department had been picking up limbs placed curb side. This was halted due to heavy snowfall. When the snow melts, the pickup program will continue with Public Service's help. Pa,k Board Minutes February 20, 1985 Page (3) RECREATION - VACANCIES The Recreation Division is interviewing for the three vacant positions and should once again have a full staff by next month. Ken Harris introduced Jim Dolega to the Board. Mr. Dolega is responsible for the care and maintenance of Frances Park Gardens. Meeting adjourned at 9:00 p.m. Respectfully submitted, Lee Ann Shaffer, Senior, Secretary , Douglas FinI Director " b bd O F-4 In L31 Cl) * PARK BOARD MINUTES May 15, 1985 MEMBERS PRESENT: Barry Crown, Randy Doby, Judith Mohay Filice, George Harlow, Dorothy Kowalski , Ronald Lott, Michael Mitchell MEMBERS ABSENT: Charles Browning OTHERS PRESENT: Phil Dorland, Douglas Finley, Lee Ann Shaffer CALL TO ORDER: 7:40 p.m. at Scott Center, 125 W. Main Street Mr. Dorland distributed for Park Board review copies of a proposed draft of revised Parks and Recreation Ordinances. An outline of sections is attached. The meeting consisted of a review of all sections with the exception of those pertaining to the Cemetery, Market and Mall and Environs. Cemetery and Market sections are still being prepared and the Washington Mall and Environs section has been reviewed and approved by the Washington Mall Advisory Board. Discussion followed with main points of interest on the following topics. Mopeds Specific wording to include mopeds in the section on motorized vehicles must be included. At the present time there is very little regulation that applies to their use, especially in park areas. Protection of Trees in Right-of-Way To insure that trees in the right-of-way are protected, the definition of "person" and "p.ersor�s" was broadened to include governmental agencies and public utilities. Disposal of Park Land The Board requested the removal of a partial sentence stating the objective of any sale or transfer could not be for the benefit of private development. This would limit the City' s options in leasing public lands for private development of public recreational services. Drug.-or Alcohol Abuse The Board recommended a wording change to require a person meet either or both tests of maintaining balance and coherent speech. Picnic Permits The Board discussed requirements for picnic permits in detail . It was decided no permit would be required if a group did not want a pavilion or the exclusive or reserved use of a park area. Insurance Requirements for Events at Riverfront Park The Board felt the insurance requirements were too broad and it would discourage many events. The City will investigate the possibility of providing insurance with groups reimbursing the City for the prorated cost of the insurance. The Board adjourned at 10:30 p.m. Respectfully submitted, l Lee Ann Shaffer, Senior Secretary Douglas F ley, Director Parks and creation Depart ent G r --- ari co .� x�� S w �a 4.1 .. CHAPTER OUTLINE - PROPOSED ORDINANCE REVISIONS 1985 I. Purpose II. Construction of Words and Definitions; Jurisdictions of Properties III. Parks and Recreation Board; Duties and Responsibilities IV. Park Land; Acquisition, Development, Encroachment or Disposal; Capital Development V-. Protection of Property, Structures and Natural Resources; Wildlife, Domestic and Exotic Animals; Contraband VI. Regulation and Protection of Trees, Plants and Shrubs in Streets, Highways, Parks, Parkways, Boulevards and Public Places VII. Regulation of Motorized Vehicles, Traffic and Parking and Watercraft VIII. Regulation of Personal Conduct and Behavior IX. Public Uses and Special Uses; Permits X. Regulations Governing Leisure Time Activities XI. Cemeteries XI I. Municipal Market XIII. Riverfront Park XIV. Washington Mall and Environs XV. Enforcement XVI. Miscellaneous 051085 b ~~ td d F-i F- 0o H In l=J Park Board Minutes April 17, 1985 Page (2) REPORT OF THE CITY MARKET STUDY COMMITTEE Mr. Finley distributed copies of this report for their information. Randy Doby was the Board's representative on this committee. The report stresses the importance of strengthening the agricultural orientation of the market and ensuring certain products will always be available. Barry Crown asked that certain aspects be reviewed with consideration given to Federal Trade Commission anti-trust regulations. Mr. Finley will confer with the city attorney on this matter. Also, Council will hold a public hearing before acting on this report. FAIRVIEW PARK It is the position of staff that a consistent policy be used for disposal of park land. The same procedures should apply to the transfer of portions of Fairview Park as a leased park land that would apply to any other park land. Barry Crown moved the City of Lansing review the proposed disposition of Fairview Park using the same criteria as the disposition of any other park land in the city. Seconded by Ron Lott. Motion carried. PRIGGOORIS PARK Mr. Finley distributed a letter Council President Charles Creamer received from Richard Brook of Bath Charter Township and a proposed agreement between the city and the township. The township is concerned over the trash being dumped in the park and the various vehicles (4-wheelers, motorcycles, etc. ) which are damaging the property. The Council Committee of Intergovernmental Relations received this and proposed developing an agreement with Bath Township similar to our lease with Delta Township. The city would allow the township to make improvements which are recreational in nature. Also, the township would provide patrol, and enforcement to minimize dumping and enforce laws regarding vehicles. The city would provide for trash removal as long as the trash is not a result of an organized activity. Discussion followed. Judy Filice moved that the proposal for the Priggooris Park lease be adopted by the Board. Seconded by Charles Browning. Motion carried. Adjourned 10:30 p.m. Addendum: Board Member Filice requested that the Forest View .discussion include notation of the interest in planting the edge of Aurelius Road with wildflowers; and that her letter addressed numerious specific items in addition to vandalism, including the proposed North American Exhibit in Potter Park Zoo. Minutes Approved July 17, 1985 as ammended. Lee Ann Shaffer, Senior Ke etary Douglas Finl Director * PARK BOARD MINUTES April 17, 1985 [MEMBERS PRESENT: Charles Browning, Barry Crown, George Harlow, Judith P-iIohay Filice, Ronald Lott MEMBERS ABSENT: Randy Doby, Dorothy Kowalski, Michael Mitchell OTHERS PRESEIIT: =iarry i:UCL-Jey anC Steve Shultz, Forest View Citizens Association; John Van Loon, Friends of Fenner; Don Ballard , Steve Dougan, Doug Finley, Ken Harris, Lee Ann Shaffer CALL TO ORDER: 7:40 p.m. at Lansing City Market, 333 N. Cedar Street FOREST VIEW CITIZENS ASSOCIATION Steve Shultz, President of Forest View Citizens Association, spoke to the Board regarding the lack of trees on Forest Road. The Association would like help formulating a planting program and may be able to assist the financing through a private gift. The Association requests help to ensure the correct trees are planted to avoid long-range problems with disease, road widening, bike lanes, sidewalks, utilities ROW, etc. Mr. Finley assured the Department of Parks and Recreation would help x formulate a planting plan and solicit input from Public Service Department. The r department cannot however commit to planting the trees or supplying any labor or materials unless authorized by City Council. See Addendum. LETTER RECEIVED FROM JUDITH FILICE 00 Ul Copies were distributed of a letter Judith Filice wrote in response to a letter from Councilmember Lindemann for clarification on the Department Evaluation. Appreciation was expressed for the time and thought that was spent on this letter. Discussion followed with vandalism being the major topic. The board decided to form a committee to study the problem of vandalism in order to determine what can be done to make the parks more secure and safe for the citizens. Mr. Finley will request a Park Security Officer attend the next Park Board meeting to give a brief overview of the present problems along with a recommendation on formation of a study committee. It was suggested representatives from L.P.D. , Park Police, the school district, courts, elected officials, neighborhoods and the Park Board participate. See Addendum. REPORT ON GOLF OPERATIONS Don Ballard and Doug Finley spoke to the board regarding the attached report on golf operations. Council has requested information on leasing of golf courses. If the courses are leased to a private individual, the city would lose primary authority over many areas of the operation. The department recommends the gradual increase of the resident rate to current non-resident levels. The procedes would be used to improve present golf facilities (irrigation, parking, benches, paths, ball washers, rain shelters, full service conces- sions, etc. ) The department also recommends that a policy be established in regard to what specific costs should be recovered from golf fees. Fees would then be established to recover those expenses, plus financing of needed course improvements. Barry Crown moved to present this report to City Council as written. Seconded by Ron Lott. Motion carried. Submitted to City Clerk on 7/19/85 by L. Shaffer * PARK BOARD MINUTES August 22, 1985 MEMBERS PRESENT: Charles Browning, Barry Crown, Randy Doby, Judith Filice, George Harlow, Dorothy Kowalski, Ronald Lott, Michael Mitchell OTHERS PRESENT: Walt Ransom and Casey Moubray, Capitol City Horseshoe Club; Sandy Safley, Mt. Hope Monument Company; Dennis Churchill, Yunker Memorials; Carl Acker, Ken Adams, Phil Dorland, Doug Finley, Ken Harris, Joe Kleinhans, Jim Pecora, Lee Ann Shaffer, Pete Stoughton, Doug Wiley CALL TO ORDER: 8:10 p.m. , Kingsley Community Center Prior to the meeting Joe Kleinhans gave a tour of the Kingsley Community Center. APPROVAL OF MINUTES The minutes of July 17, 1985 were approved as printed. MONUMENTS AND MARKERS Doug Finley presented recommendations to the Board on minimum sizes, the height permitted on slant markers, and sizes permitted in sections limited to infant burials. Barry Crown moved approval of the department's position of 1) marker on single burial lot minimum 20" x loll x 6" bevel, 2) the 20" x 10" marker approved for lots 5 and 6 could be used as the maximum in areas restricted to infant burials with minimum continuing to be 16" x 811 . These are required to be placed flush. 3) Slant markers may be matched up to 16" but any new stones would be 14" . Also that government markers would be either flush with the ground or on a standard 6" bevel base, not on slant markers. Seconded by Charles Browning. Discussion followed centering on 14" versus 16" slant. This will basically only affect Mt. Hope. Motion denied. (7-1) Motioned by Michael Mitchell that the minimum size for single burial lot marker be 20" x loll x 611 . Seconded by Dorothy Kowalski. Motion carried (7-1) . Michael Mitchell moved that 14" and 16" slants be acceptable (Mt. Hope and North only) . Seconded by Randy Doby. Motion carried. (7-1) Michael Mitchell moved a 20" x 10" marker as maximum, 16" x 8" minimum, flush with the ground on graves 5 and 6 and in infant sections. Seconded by Randy Doby. Motion carried (7-1) . The Board had previously approved the placement of government bronze memorials on 16" slant markers in addition to flush and 26" x 16" marker base. Park Board Minutes Page (2) August 22, 1985 CAPITOL CITY HORSESHOE CLUB Walt Ransom and Casey Moubray from the Capitol City Horseshoe Club requested the use of the restrooms at Moores Park pool. The club built their courts there when the pavilion restrooms were still available. Now there are no facilities now for them to use. In prior years they were granted permission to use facilities. This year they have had problems. They have not been able to use the restrooms all year for various reasons. They wish to use the pool restroom this weekend for their tournament and to have a decision on next year so they may bid for tournaments. The cost of port-a-johns is prohibitive. Discussion followed. The restrooms are only accessible by walking through the locker/shower rooms. This creates an unsanitary condition for pool users. Also there is a city policy that a group may not have keys to city facilities without a city representative present. Michael Mitchell moved to approve the Capitol City Horseshoe Club's request to use the restrooms at Moores Park Pool by placing their lock on the gate Friday night with the understanding' a person will be posted to secure the building. This is permissible because the pool is now closed, and only as a short term measure. Seconded by Judith Filice. Motion carried (8-0) The department was requested to prepare a long-term recommendation on requests of this type. Randy Doby requested the staff recommendation be a standardization for all groups wishing to use recreational facilities. DIVISION PRESENTATIONS Phil Dorland, Assistant Parks and Recreation Director, distributed current year work programs and gave a short introduction explaining the need for these reports at this meeting. One division head, Steve Dougan of City Market, was not in attendance as he has accepted a position in another department. Staff recapped their activities from the last fiscal year with the emphasis on the programs/priorities they did not meet or they exceeded. They also summarized suggested possible changes in their programs, priorities, deletions or possible expansions. This will provide the Board with information to develop recommendations for referral to the Mayor and City Council who will be developing budget priorities by October 1. OAK PARK GARAGE Ken Adams informed the board that downtime on equipment had been reduced by another 5 percent. Over the past four years downtime has been reduced by 38 percent. Maintenance costs have also been reduced, basically due to the preven- tative maintenance program. There is a roving maintenance person who services equipment and vehicles in the field (mowers, tractors, etc.) The administrative section of Oak Park Garage did a research project on the consoli- dation of garages. This would relate to consolidating Public Service and Parks and decided this Recreation garazergfo operations. Park Security would Horse Patrol h sbeennot be feasible time. A blazer refurbished and can be used for hauling the horse trailer or routine patrol. Page (3) Park Board Minutes August 22, 1985 PARK DESIGN AND RESEARCH Pete Stoughton distributed copies of the completed Recreation Plan and a list of projects from the past fiscal year. Twenty seven of the listed 32 projects were assigned at the beginning of the fiscal year. At the end of the fiscal year 16 were completed, 10 were under construction and 1 was in the design phase. Several situations affected their productivity this year. One of the full-time positions was vacant for over four months and a zoo bond issue passed. The zoo then became a priority project as there were time limitations on using the money. This added 4 projects to the list, including Feline/Primate House Renovations, Potter Utility Corridor, Potter Interpretive Consultant, and the Penguin Display. The Recreation plan took the equivalent of one month of staff time which was not in the original list of 27 projects. The projects in progress have been carried forward and they will be completed first in this fiscal year. Park Design and Research goals are set for them by the nature of funded projects. FORESTRY DIVISION Dave Phillips related the problems incurred by the ice storm. It affected every section. The year started well as fewer dead or dying street trees (253 in 84-85 as compared to 533 in 83-84) , enabling f trimming behind.rogram to A total start 9e rlier. man Dourso were the1 spentr on the department however storm work as compared to 2,460 last year. Brush pickup after the ice storm, combined with an early spring Trees already lhad esultes land late start for the planting program (April 29) . watering could not be done as the trucks were tied up picking up brush. A wind storm in late May again delayed the care of planted trees. The 1984-85 planting program was completed and a backlog of teesce from 1983-84 was also completed making a total of 1,097 planted ramwas renewed in 1982-83, 3,694 trees have been planted and 2,964 have been removed. This is a net gain of 730 trees. For the next fiscal year additional trimming help e requreque ested.t wl be ome for of it The could be contracted out (500 trees/year) . planting trees again this year. This will involve additional costs for trees and labor. ADMINISTRATIVE OFFICE MANAGEMENT SECTION Doug Wiley explained the difficulties of having 5 out of 8 positions be vacated and filled within a single year. Work program goals were met. During this current year the time collection information is starting to be entered on computer. The department is now waiting for the assistance necessary to receive a printout of this information. The main objective for this year is to cross-train the present staff. As we are basically support section, changes in programs and/or priorities would depend upon Park Board Minutes Page (4) August 22, 1985 PARK SECURITY Carl Acker addressed the problems of congregating groups, alcohol in parks, unauthorized use of parks and facilities, break-ins, etc. It is impossible for one officer per shift to offer sufficient coverage. Calls for service have doubled since 1983, however the size of the force has not. Board members all received a copy of this report. CEMETERY DIVISION In the past year the new 4-stall maintenance barn garage has been completed, along with the re-roofing or modernization of the other buildings. The parking area in back of the office has been paved. An additional small dump truck has helped with the maintenance requirements. The removal of illegal shrubs and bushes is continuing. This has reduced mowing time. The illegal shrubs can prevent larger equipment from passing through. Evergreen's new water system is being installed. The installation of 316 marker and monument foundations was down from 346 in the last fiscal year. Sales of burial spaces were also down from 240 (83-84) to 200 (84-85) . Burials were up from '380 (83-84) to 393 (84-85) . Burial time was reduced by 3 percent even though the number of burials went up. A new procedure has been developed to prevent a backlog of government markers awaiting installation payments. The largest problem is vandalism especially in Mt. Hope. Approximately $4,000 in damage has been done in the past year. RECREATION DIVISION Joe Kleinhans related the Recreation Division has added 4 new people to the staff. Only one position is now open. Out of 35 fulltime people, 30 have been with the department for more than 5 years. The main complaint of the administrative section is the paperwork. The superintendent's time is too valuable to be handling the volume of reporting required. Administration time should be spent on programming tendent has been filling voids due to vacant positions priorities. The Assistant Superin and is now becoming more involved in programs. Kingsley Community Center has had staff difficulties fi heal suffered greatly. s position was Hopefully new open for almost the entire year. Programming programs and the full staff will improve this problem. Foster Center has completed many building improvements d their activities have 90 percent success rate (full registration) . r advisory board been supportive. Gier Center is the most heavily used of the three centers. They have many programs which draw large numbers of people. Their advisory board is also very supportive and generates additional income. The advisory board has donated over $50,000 worth of equipment over the past 5 years. Summer programs are poorly attended at the community centers. Many options had been tried and a suggestion is made to make them true "centers." One center could be focused on cultural arts, another on sports and another for general activities. This may generate new interest. Park Board Minutes Page (5) August 22, 1985 Competitive Sports offers eight sports programs and total participation is up. Flag Football participation is however down each year. It is possibly competing with the soccer program. The weight classes also have an effect on this. Soccer is still growing. There is a problem in acquiring competent officials at the present wages. The volleyball program is the largest in the state, and basketball is also doing fine. Men's baseball is at the maximum number of teams. The Midget Baseball Program is also having problems. The game times should be moved back to after 5:00 p.m. due to difficulties of the participants obtaining rides. Higher wages are needed to attract qualified coaches and umpires. We suggest using coaches' aides as umpires rather than hiring separate individuals to do the umpiring. Softball has experienced a 10 percent reduction. (Delta Township has an expanded program. ) Umpire take' home pay is too low compared to what is provided by the surrounding communities. Community Activities and Aquatics includes Fenner Arboretum. The demand is great and the programs are flourishing. However more staff is needed. If the Naturalist is gone the building must be locked. Weekend activity needs supervision. Summer Leisure Center Program is very popular with parents but not so with children. The biggest draw is field trips. Swim Pools were open for 8 weeks. Moores had to repair heavy vandalism before opening. The security measures now in effect are not doing an adequate job. Volleyball Clubs are down, basically because facilities are not available and the cost has gone up. The Special Recreation section includes Handicapper programs which are beginning again from scratch. The Coordinator position was unfilled for two years and programs have evaporated. Senior Citizen programs are well attended. The Senior Center has undergone an acceptance of being part of the department. Cultural Arts activities include the Turner-Dodge House. Staff will once again be stationed at this location full time. Over 15,000 visitors were at the house in the past year and this number would be doubled if staff would have been available. Definite direction is needed regarding the future of this site. The Recreation & Support Section transferred from Parks Division. This has improved communication considerably. The major problem is field supervision. A recommendation is made to drop one Custodian position in order to add another Groupleader IIIB . Equipment requests include a new net at Ranney Softball field and two Wet-Dry tank vacuum cleaners for use at Kingsley and the Senior Center. Page (6) Park Board Minutes August 22, 1985 PARKS DIVISION Ken Harris stressed the amount of time he spends (1/2 of each day) doing paperwork. The Assistant Superintendent, Dean English, is now helping with the entire division, instead of just sections working at Oak Park. The division budget is $2.3 million which is up ($200,000) . Landscape Operations Section was previously the "Landscape" and "Grounds" sections. It is too large which is resulting in poor supervision. Grounds largest duty is mowing grass (26.70 of time) . The City Council wants certain parks to be in Class "A" shape and in order to do this more mowing capacity is needed for approximately 6 weeks in the spring. Better or leased mowers with less downtime are needed. String trimmers are also a necessity. Additional caretakers have been placed by Council in Washington, Riverfront and Bancroft Parks with excellent results. To continue this program more trim mowers, string trimmers and public identification of the employees are neaed needed in Riverfront, Frances, Potter the , rfr Wash ngtonont l and and weekend caretakers are Bancroft. Snow Removal was up this year. The division will normally have all park facilities open by noon after a normal °a and other fall. This edestrians would have the Raver clearrail path as added for snow removal so jogger p Horticulture Section has done a tremendous job. The Friends of Cooley has worked of very hard. Frances Park is absolutely austry beautiful ng trimmer is dueneeded and a better to the °mower Jim Dolega. He needs help. for the show garden in Frances Park. The turf management program has had excellent results, with dandelion complaints almost non-existent. The fertilizing/reseeding program is doing well at Riverfront and on the playing fields. Better aerifying equipment is needed. Erosion is causing severe turf loss in Potter Park. (Two large truck loads of soil were removed from the pavement. ) If sections of this park are not closed off and re-seeded many trees will die as their roots are-- exposed as a result of the soil erosion. General Services has done a fair job with rubbish removal however the equipment is inadequate to keep up during peak seasons. There are more barrels all the time. A second unit will be needed very soon. This section also helped Forestry during the ice storm. General Sces also does as Feld Inspecpairs tors for it all ldepa suggested contrathat �ts to ne of the two supervisors be used insure compliance with specifications. The Zoo now has supervision seven days per week. The vehicle parking fee collection is well above previous years and may hit 65,000 this year. Washington Ice Rink doesn't seem to change significantly from year to year. We are considering reducing hours of operation. Page (7) Park Board Minutes August 22, 1985 Golf weather conditions have been excellent. Rounds played are 11,000 more than last year and revenue is over $88,000 ahead of last year. There seems to be progress in the concept that golf revenue should come back to the courses to give incentive for players. There are many new ideas that can be tried such as promotional fees, labor flexibility to take advantage of good weather, and pay rates with incentive for long term starters. Groesbeck is the only major course in the area which does not have a "pop-up" type irrigation system. The Board will meet September 11 at Foster Community Center to review these reports and develop recommendations for the Mayor and Council. ADJOURN /Is Fid 1 7.� 8 tQ F-i 00 cn Ul C-0 * PARK BOARD MINUTES September 11, 1985 MEMBERS PRESENT: Charles Browning, Judith Mohay Filice, George Harlow, Dorothy Kowalski, Ronald Lott OTHERS PRESENT: Harold Leeman; Dixie Pemberton, Eastside Neighborhood Organization; Carl Acker, Phil Dorland, Doug Finley, Ken Harris, Joe Kleinhans, Jim Pecora, Lee Ann Shaffer, Pete Stoughton CALL TO ORDER: 7:50 p.m. , Foster Community Center, 200 N. Foster Prior to the meeting Joe Kleinhans gave a tour of the Foster Community Center. APPROVAL OF MINUTES Ron Lott moved the minutes of August 22, 1985 be approved as printed. Seconded by Dorothy Kowalski. Motion Carried. (5-0) STATEMENTS OF CITIZENS Dixie Pemberton, Eastside Neighborhood Association, requested the Board allow their group to extend their October 2 meeting from 9:00 p.m. to 10:00 p.m. at Foster Center without charge. This is the date of their regular meeting and they are having a "Meet the Candidate's Night." The center normally closes at 9:00 p.m. The Board referred the matter to Doug Finley, Director of Parks and Recreation. The extra hours could be allowed, however the organization must pay for the staff time to keep the building open. The approximate cost for this would be between $10 and $15 for one hour. Harold Leeman inquired as to the status of the Ranney Park road extension. Stakes are still in place at the site. The Board has received no contact from Frandorson since submitting a list of conditions last fall. Judy Filice read part of a letter she submitted last March relating to the need for continued repair and upgrading along with the preservation of greenspace at Ranney Park. Mr. Leeman also question why trees were planted along Michigan Avenue by Red Cedar only to have them cut down. Dave Phillips, Superintendent of Forestry, explained these trees were planted on an experimental basis as they are usually very hardy trees (Tree of Heaven) , however they did not survive. Residential areas are being planted now and there are no immediate plans to replace these trees. Mr. Leeman . expressed concern over the appearance of Municipal Ball Park. The parking lot is an eyesore to eastbound traffic on Kalamazoo Street. Trees or bushes would screen and beautify the entire parking lot square area. Mr. Leeman also inquired as to the Board's stand on the legislation Senator Bill Sederberg will introduce this fall to turn over various state owned land to the Park Board Minutes Page (2) September 11, 1985 City of Lansing (Groesbeck Golf Course; Comstock, Ferris and Fairview Parks; plus land beneath the South Grand Parking Garage) . The Board is in favor of acquiring this property. DISINTERMENT REQUEST A request was received to remove the body of Nancy A. Littrell Castle buried in Evergreen Cemetery on 9/17/66 from Sub 2 of Lot 71 Section N of Evergreen Cemetery to a family mausoleum in Coral Ridge Cemetery in Cape Coral, Florida. Ron Lot moved approval of this request. Seconded by Dorothy Kowalski. Motion carried. (5-0) FORMULATION OF BOARD BUDGET PRIORITIES The Board reviewed the presentations made by' the division/section heads at the August meeting to make recommendations to the Council and Mayor on the Board's budget priorities. Following is a list of the Board's agreed upon recommendations. 1. A top priority was given to addressing staff and patrol needs necessary to curb abuse and vandalism problems reported in most park areas. Although the Horse Patrol will help in some locations, the biggest problem is too few officers are covering a wide variety of park locations. This is most important during the peak season. 2. Recommendations should be prepared in regard to identifying ways to decrease city involvement in programs with continued declining participation , and at the same time identify program areas where there is a larger citizen expectation which currently is not being met. Budget emphasis may need to be shifted in order to meet current needs by our Lansing residents. 3. Consideration should be given to the increased use of park caretakers. Employees assigned to parks improves maintenance over that provided by the "travel crew" operation. When scheduled seven days per week they can assure the park is always in a presentable image, restrooms are always available, trash is always removed, etc. 4. Priority should be given to establishing a system whereby improvements can be made at all the golf courses. This is critical to assure the continued high level of play and public satisfaction. 5. The increasing demands on the gardens at Frances Park should be evaluated to determine if added maintenance levels are needed to assure continued attractiveness and appeal. 6. The popularity of Fenner Arboretum is continually growing with an expectation that facilities will be open added hours and that additional programs will be developed. 7. Finally, the City should increase its Street Tree Planting Program up to 1,600 trees per year. This is the maximum that can be planted during the optimum season and then can be maintained through the year with existing personnel. Park Board Minutes Page (3) September 11, 1985 George Harlow, Chairman of the Board, will submit a letter to the Mayor with the Board's budget priority recommendations for the FY 86-87 budget preparation. Respectfully submitted, Le nn Shaffer, Secretary Douglas"Finley, Di c or \ Parks & Recreation epartment 4 ro b H x • �n e� � d H N H ,y 0o H In * PARK BOARD MINUTES October 16, 1985 MEMBERS PRESENT : George Harlow, Charles Browning, Barry Crown, Judith Filice, Dorothy Kowalski, Ronald Lott OTHERS PRESENT: Ann Anteos, Secretary of Forest View Neighborhood Association; Clara Bratton, Douglas Finley, Lee Ann Shaffer CALL TO ORDER: 7:35 p.m. at Fenner Arboretum, 2020 E. Mt. Hope Clara Bratton, Arboretum Naturalist, described some of the changes which have taken place at Arboretum and answered questions. APPROVAL OF MINUTES Barry Crown motioned the minutes of September 11, 1985 be approved as printed. The motion was seconded by Charles Browning. Motion carried. ELECTION OF OFFICERS Dorothy Kowalski motioned for the re-election of George Harlow, President and Barry Crown, Vice President. Motion seconded by Charles Browning. No other nominations were made. Motion carried. RECOMMENDATIONS FOR EVALUATION OF THE DEPARTMENT BY THE PARK BOARD The Park Board Rules of Procedure state the Board ". . .shall prior to December 1, prepare a written report evaluating effectiveness and analyzing the status of priorities and services for the agencies it advises. Copies thereof shall be filed with the Mayor, Council and City Clerk. " The Board requested Department staff prepare a draft of this evaluation to be mailed out prior to the next meeting. This draft will be revised and finalized at the November meeting. DISINTERMENT REQUEST A request was received to remove the. body of Evelyn L. Bailey buried June 29, 1985 from Sub. 4 of Lot 517 Section J of Evergreen Cemetery to Sub. 2 of Lot 517 Section J of Evergreen Cemetery. Moved by Barry Crown to approve the request as submitted by the family, seconded by Ron Lott. Motion carried. AVERILL SCHOOL/PARK A letter was received from Peggy Athy and Debbie Sanchez regarding Averill School/ Park. There have been problems at Averill with vandalism to the school and grounds, mopeds on school and park property, and the reported use of alcohol and drugs. A meeting was held at Averill School to discuss these problems. A portion of the citizens in the neighborhood believe the problem would be solved if the woods were cut back considerably; others do not believe removing this woodland is the solution. o b H bx �dtd H N io H 00 In Park Board Minutes Page (2) October 16, 1985 Doug Finley gave a short presentation of this problem using available maps. He also requested volunteers from the Board to serve on a committee to solve to this problem. George. Harlow and Ronald Lott agreed to serve on this committee. In the meantime the department is cleaning out the woods to make it more attractive, usable and safe. Removal of dead trees, hanging limbs, undergrowth and debris is now underway. Meeting adjourned at 9:25 p.m. Respectfully submitted, Lee Ann Shaffer, Senior Secretary Douglas Ftjley, Directo I-d o M Hx w bd t,j t=l � - H LIJ -.0 m 00 In C=> * PARK BOARD MINUTES NOVEMBER 20, 1985 MEMBERS PRESENT: George Harlow, Charles Browning, Barry Crown, Randy Doby, Ronald Lott OTHERS PRESENT: Phil Dorland, Joe Kleinhans, Lee Ann Shaffer CALL TO ORDER: 7:55 p.m. APPROVAL OF MINUTES The minutes of the October 16, 1985 meeting were approved as printed. DISINTERMENT REQUEST A request from the family was received to remove the body of Michael M. O'Conner buried March 8, 1985 from Sub 2 of Lot 26 Section L of Mt. Hope Cemetery to Sub 3 of Lot 37 Section L of Mt. Hope Cemetery. Moved by Barry Crown to approve the request as submitted by the family, seconded by Ron Lott. Motion carried. PARK LAND DONATION FROM FRANCIS N. FINE A letter was received from Francis Fine and Ronald Radway donating park land (approximately 60 acres) next to Blanch Fine Park to the City of Lansing. Mr. Fine would like this land accepted prior to January 1, 1986. The Board was requested to make a recommendation to City Council on this matter. Discussion followed with concern expressed over maintenance responsibility. Moved by Randy Doby to recommend acceptance of the parcel, seconded by Charles Browning. Motion carried. (4-1) EVALUATION OF THE DEPARTMENT BY THE PARKS BOARD The evaluation was reviewed and minor wording changes made. Randy Doby moved the report be accepted, Barry Crown seconded the motion. Motion carried. Ron Lott requested information on how parks are classified for maintenance and information on the various levels of maintenance be provided at a future meeting. FY 86-87 BUDGET PREPARATION Phil Dorland distributed copies of the Department Overview of the budget for the Board's review. Considerable discussion followed focusing on the order of priorities. Park Board Minutes Page l?� November 20, 1985 b o c 0 I. Non-Productive Time II. Indirect Time N III. Administration & Support IV. Emergency Services 00 V. Safety/Health Services VI. Security Services VII. Contractual Services VIII. Support Services IX. Discretionary Leisure Time Services X. Discretionary Maintenance Services XI. Discretionary Improvements The Board decided to insert a statement into the budget that Non-Productive Time and Indirect Time have been placed first and second for informational purposes only and do not represent policy decisions of the Parks Board or Department Administration. Ronald Lott moved acceptance of the Parks and Recreation basic budget with the inclusion of the modification statement for FY 86-87, seconded by Barry Crown. Motion carried. (R. Doby abstained) Ronald Lott moved approval of the expanded program requests for FY 86-87, seconded by Barry Crown. Motion carried. (R. Doby abstained) Ronald Lott moved to approve the Capitol Improvement Projects requests, seconded by Barry Crown. Motion carried. (R. Doby abstained) Meeting adjouned 9:55 p.m. Respectfully submitted, c� ,- Lee Ann Sha fer, Senior Secr,_' ary CJ -- L 4 � r