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HomeMy WebLinkAbout1985 Lansing Housing Commission Minutese-, `. LANSING HOUSING COMMISSION Minutes of the Regular Commission Meeting of January 8, 1985 Present: President Lopez Vice President Rodgers Commissioner Riley Commissioner Bergstrom Commissioner Payne �i Absent: None oo ?a z Guests: Jo Ellen Flaherty-Liaison/Mayor's Office Susan Christian N Cynthia Jones ►.• =i Staff: Walter Norris, Jr., Executive Director r- rn Chris Stuchell, Sr. Administrative Assistant m Billie Permoda, Administrative Secretary C -n PIZ President Lopez called the meeting to order at 5:25 p.m. Director Norris called the roll, all Commissioners present. Commissioner Bergstrom requested that at future meetings, in an effort to save time, the Roll not be called. Commissioner Riley moved for the minutes of the Regular Commission Meeting of December 11, 1984, be approved as printed. Seconded by Commissioner Payne. Ayes: Lopez,' Rodgers, Riley, Bergstrom, Payne Nays: None Absent: None Commissioner Bergstrom moved for the Previously Paid Liabilities Report adoption. Seconded by Commissioner Riley. Ayes: Lopez,' Rodgers Riley, Payne, Bergstrom Nays: None Absent: None Commissioner Bergstrom moved approval for the Director to attend the NAHRO 1985 Legislative Conference, February 3-5, 1985, Washington, D. C. Seconded by Commissioner Riley. Ayes: Rodgers, Riley, Payne, Bergstrom, Lopez Nays: None Absent: None Commissioner Bergstrom moved approval for two staff persons to attend the Michigan Chapter of NAHRO Winter Conference January 16,18, 1985, Roseville, MI. Seconded by Commissioner Riley. Ayes: Lopez, Bergstrom, Payne, Riley Rodgers Nays: None Absent: None -2 - Site #52-Askewed foundation for Project MI33-PO58-015 was discussed. Director Norris spoke to the legal opinion obtained from Commission's Counsel, Clinton Canady, he pointed out the last paragraph in the opinion wherein it was stated that the Architects approved the foundation and that they were present at the time of the backfilling and gravel were installed, and made no objections at that time. The Director stated that he had contacted the Architects and they did not assume any of the responsibility for the skewed foundation, stating that they had never given their approval for the placement of the foundation to be skewed and that when dirt is piled all around, it is impossible to determine the position of the foundation. Commissioner Bergstrom asked how much of a skew was it. Director Norris stated that it was skewed 42 ft. left. Chris Stuchell showed the site map and explained how the foundation was placed wrong on the lot. Director Norris stated that one of the problems with leaving the foundation askewed is that it is undoubtedly going to reflect on the lots aroudd it, as far as private owners being able to sell their lots because of the askewed foundation on this site, it would definitely affect the marketability of other lots in this neighborhood. Commissioner Riley asked what the cost of removing this foundation would be and rebuilding it correctly. Director Norris stated that it would be approximately $10,000. Commissioner Rodgers asked what the possibility would be for a compromise, if the Commission accepted the curbs and gutters as they now are and have the builder tear out the basement that is skewed. Director Norris stated that in relation to the curbs and gutters, that Mr. Scheidel of HUD, had written several letters requesting that the Commission receive from the Public Service Department, written communications supporting a legally adopted municipal statute or regulation wherein the curbs and gutters, as put in by the general contractor, was the correct procedure(which has been stated, prohibits curb and gutters to be installed per the Architects plans and specifications) and that the Commission submit to HUD what it is directed to do. He further stated that he will send a letter to Howard McCaffery and a copy of the legal opinion and ask him if he would provide to the Commission, the Council approval of this change as well as the specifications and after receipt of these materials he will submit both of them to HUD and ask them for their legal opinion. Further, the Director stated, that the Commission has every right to take action on the skewed lot right away. Commissioner Rodgers stated that she would be more concerned on the skewed basement and its rippling affect more so than the curbs and gutters and that she would rather go with the curbs and gutters than the skewed lot. Director Norris stated that it was his opinion that the Commission did not have to approach the situations like that, that the Commission has a contract with Mr. Mulder and that it was cleared through a pre-bid construction meeting how the curbs and gutters were suppose to be installed and that it was his feeling that Mr. Mulder's installation of the curbs and gutters in non-conformance to plans and specifications, were at his own risk. -3 - Commissioner Bergstrom stated that he had met with Mr. McCaffrey and Mr. McCaffrey had said that where the streets are in good shape that the curbs should not be cut, if streets are in bad shape, they can be cut and that which ever way they are done, the bottom line is that the Commission can get as good a product either way. He further stated that Mr. McCaffrey had said that Tom Mulder had stated to him that he was agreeable to a credit to the Commission. Commissioner Bergstrom said that he thought the Commission should accept the credit and should go along with Mr. McCaffrey's opinion and be done with it. He then asked how many sites this would affect. Chris Stuchell stated that the Architects throught there would be ten (10) sites where the streets were in bad condition and the rest of the streets in good con- dition. The Director said that it was his feeling that he didn't think rules should be changed by any department for the Commission; that the Director of Public Service said both methods were acceptable and that it concerns him that this change was not done up front and that the Commission was not aware of any of the changes until after the fact and then it took four or five letters for the Commission to even know about it. Further he stated, that it appears to him that this builder does his construction however he wants to do it and if the Commission does not like it, they have to fight for his compliance with the plans and specifications. Commissioner Riley said that the Commission should make a statement but, only after the opinion comes back from Grand Rapids. Commissioner Bergstrom asked if all Change Orders have to be O.K. 'ed by HUD. Director Norris stated that first of all he would like to see Mr. McCaffrey make the rule, regarding curbs and gutters which he had applied to the Commission, universal. He stated to Commissioner Bergstrom that the builder has to submit a request for a Change Order and that it has to proceed within the,scope of the contract. Commissioner Bergstrom moved to approve a Change Order and send to HUD and say that we do not want to change,curbs and gutters where the streets are in good condition but, change them where the streets are in bad condition, if feasible for all. Seconded by Commissioner Riley. Ayes: Payne, Bergstrom, Riley Nays: None Absent: None Abstain: Lopez, Rodgers Commissioner Rodgers moved that the Commission go on record as saying that the askewed foundation on Site #52, is not acceptable. Seconded by Commissioner Bergstrom. Ayes: Riley, Payne, Lopez, Bergstrom, Rodgers Nays: None Absent: None Director Norris spoke to the structural joist lumber issue wherein Mr. Mulder says that this should be viewed as a dispute and that the architect has required lumber stronger than needed and he wishes to use a lesser strength. Additionally, Mr. Mulder states that the lumber required by the architect is not needed, that what he wants to use would be structurally tight and also, that he has trouble getting the kind of lumber specified and on occasion, has had to go above the grade specified. The Director stated that the architect said the Mr. Mulder doesn't have the right to change the lumber and that they did not feel as though -4 - they have to go back and approve or dissaprove of their position. Commissioner Payne asked what the City of Lansing's Building Code called for. Director Norris stated that he did not know, however, the Commission went according to HUD manual standards. Commissioner Riley asked if the Commission could just table the issue by saying we are not in power to approve a Change Order, it has to be done by the federal government. Commissioner Bergstrom made the motion to reject the request and then the Builder can appeal to HUD. Seconded by Commissioner Payne. Ayes: Riley, Rodgers, Bergstrom, Lopez, Rodgers Nays: None Absent: None Director Norris asked President Lopez for authorization to move up the two (2) guests at the meeting on the agenda. Cynthia Jones, one of the guests stated that she would just as soon wait until the public comment section, that she was enjoying the meeting and was interested in staying for all of it. Director Norris spoke briefly on the items of information on the agenda. Under the Director's Report, Mr. Norris spoke to the Vacancy Report and the Tenant Accounting Report. Cynthia Jones, guest, spoke and stated that a group of individuals had met with the Director and various other Commission staff regarding certain improvements/ problems experienced by tenants on various developments and passed out copies of the original letter sent to the Director November 15, 1984, which resulted in the aforementioned meeting. She further stated that she wanted the Commission to be aware of their concerns and asked to support Mr. Norris in assisting him to take care of their concerns. Additionally, she siad that she and Ms. Common had tried to contact Mr. Norris and their calls had not been returned, however, she stated that after setting in on the meeting tonight she could certainly see that he had been extremely busy with more important matters than the ones expressed by she and others and compared to the problems/issues she had heard at the meeting tonight, her/their concerns were minimal. Director Norris stated to the Commission that a meeting was held at Foster Community Center and that they did get partially through the list of concerns. Additionally, he said that he had tried numerous times to contact Ms. Commons but was not able to reach her. He also said to Ms. Jones that he will be contacting her and Ms. Commons. President Lopez stated to Ms. Jones that she had not know why she and Ms. Christian were attending the meeting when they came.in, however, she stated that what is important to them is also important and of concern to all Commissioners and she was glad that they had come. Director Norris explained that we have almost $200,000 that has already been awarded by HUD to be used for energy conservation which, when these items have been taken care of should mean more monies generated from tenant rents not being spent for energy conservation and perhaps the money saved from that can be passed -5 - onto some of the areas of concern of our residents. Commissioner Payne asked if someone goes out every year to caulk doors, windows, etc, in the units. Director Norris stated that the Commission has applied for modernization funds for new kitchens, appliances, new flooring, redecorating, privacy screening, new roofs, etc., and that there was no question but that the Commission does have some real needs, however, HUD has made energy conservation their priority, not modernization. Director Norris stated that he would be more than happy to talk to any individuals who desired to buy for themselves an additional smoke detector, the Commission had no objections to tenants buying their own. He further stated that smoke detectors were not expensive but, when it was figured that the Commission would have to buy in the neighborhood of 1,000 of them, that it could prove to be very costly. Commissioner Payne inquired of Ms. Jones if DSS would buy the smoke detector for her, that she should contact her case worker and see if this could be done or, if she would like, stated Commissioner Payne, she would check for her. Director Norris stated to Ms. Jones that he appreciated the comments she had made and that he would be getting back to she and Ms. Commons on a follow-up meeting. Commissioner Riley moved to adjourn the meeting at 7:00 p.m. Seconded by Commissioner Payne. There being no further business, the meeting adjourned at 7:10 p.m. C7 H. �4 H mO 0 U h LANSING HOUSING COMMISSION Minutes of the Regular Commission Meeting of February 12, 1985 Present: President Lopez Vice President Rodgers Commissioner James Riley Absent: Commissioner Bergstrom Commissioner Payne Staff: Walter Norris, Jr., Executive Director Chris Stuchell, Sr. Administrative Assistant Billie Permoda, Administrative Secretary President Lopez called the meeting to order at 5:30 p.m. Commissioner Riley moved that the minutes of the January 8, 1985, regular Commission meeting be approved as printed. Seconded by Commissioner Rodgers: Ayes: Lopez, Riley, Rodgers Nays: None Absent: Bergstrom Payne Director Norris introduced Resolution #557 -Amendment #20 to the Annual Contributions Contract C-3007. He explained that this will allow the Commission to receive an additional maximum aggregate advance of $9,590 in modernization monies which will permit the Commission monies to carry out the installation of energy conservation items. General discussion was held on Resolution #557. Commissioner Rodgers moved for the adoption of Resolution #557. Seconded by Commissioner Riley. Ayes: Rodgers, Riley, Lopez Nays: None Absent: Bergstrom Payne Director Norris introduced Resolution #558 -Adoption of Interim Pet Policy. General discussion was held on Resolution #558. Commissioner Riley moved for the adoption of #558. Motion did not carry. Commissioner Rodgers moved that Resolution #558 be tabled until the next Commission Meeting and that the Commission's current Pet Policy remain in effect until the Interim Pet Policy is studied more. Seconded by President Lopez. Ayes: Rodgers, Lopez, Riley Nays: None Absent: Bergstrom Payne -2 - Director Norris introduced Resolution #559 -Tenant Accounts Written Off. General discussion was held on Resolution #559. Commissioner Riley moved for the adoption of Resolution #559. Seconded by Commissioner Rodgers. Ayes: Lopez, Riley, Rodgers Nays: None Absent: Bergstrom, Payne Director Norris spoke to items of information on the agenda, specifically, he spoke to the communication he had received from John Kirkwood regarding various communications he had sent to him on several issues/disputes before the Commission. The Director stated that he will answer Mr. Kirkwood's letter to clarify his communications to him. He.furtherstated that for the record, Mr. Kirkwood and all involved, should appreciate that a lot of time was spent on each of the issues. President Lopez asked the Director how many Hispanics had been hired for this project. Director Norris stated that when you look at it, Tom Mulder, in this project is obtaining the minority goals and further, that the Commission should move beyond this phase and looking to other contractors; those companies that have an interest in using minority contractors. He stated that we are talking about the potential of talking to larger builders and -.see what kind of a promotion do we have to do to train.minorities in the building field. Director Norris said on draws 5 and 6, after he moved into the role, it was discovered that the Architects had made•a mistake of underpayment in the amount of $4,000, which has been rectified. Director Norris spoke to Agenad Item A. Depositary Agreement stating that our present bank does not have a collateralization policy to provide to the Commission which is required by HUD and that he had contacted various other banks -to see if they could provide the Commission with this service. Further, the Director spoke to the Commission on his attendance at the recent NAHRO conference wherein he gave them materials to read on upcoming policies/changes; spoke to the Commission on going out for bid solicitation for Commission insurance; budget performance, vacancy report and the tenant accounting report. Commissioner moved that the meeting be adjourned. There being no further business, the meeting adjourned at 7:00 p.m. O .H m E E E O U LANSING HOUSING COMMISSION Minutes of the Regular Commission Meeting of March 12, 1985 Present: President Lopez Vice President Rodgers Commissioner James Riley Commissioner Dorothy Payne Commissioner Chris Bergstrom Absent: None Guests: Jo Ellen Flaherty, Mayor's staff representative Staff: Walter Norris, Jr., Executive Director Chris Stuchell, Sr. Administrative Assistant Billie Permoda, Administrative Secretary President Lopez called the meeting to order at 5:24 p.m. Commissioner Riley moved that the minutes of the February 12, 1985, regular Commission meeting be approved as printed. Seconded by Commissioner Payne. Ayes: Lopez, Riley, Rodgers, Bergstrom, Payne Nays: None Absent: None Director Norris spoke to the Previously Paid Liabilities Report. General discussion f was held. Commissioner Bergstrom moved for the approval of the Previously Paid Liabilities Report. Seconded by Commissioner Rodgers. Ayes: Lopez, Riley, Rodgers, Bergstrom, Payne Nays: None Absent: None Director Norris re -introduced tabled Resolution #558 -Interim Pet Policy. General discussion was held. Commissioner Rodgers moved that the Interim Pet Policy be adopted with the stipulation that if HUD has not given a permanent policy, the Commission review in one (1) year. Ayes: Lopez, Riley, Rodgers, Bergstrom, Payne Nays: None Absent: None Director Norris introduced Resolution #560 -Utility Allowances. General discussion was held. Commissioner Bergstrom moved for the adoption of Resolution #560. Seconded by Commissioner Payne. Ayes: Lopez, Riley, Rodgers, Bergstrom, Payne Nays: None Absent: None -2 - Director Norris introduced Resolution #561 -Inventory Written Off. He stated that it had been suggested by the Commission's Auditor that the Commission write off the $137,230.37 in equipment that no longer existed and sent to our Fee Accountant to be removed from the Commission's inventory. He also said that when the Commission purchases new equipment that it is sent to our Fee Accountant to enter on the books as inventory. Further the Director said that the inventory that was written off was worn out and discarded, stoves, refrigerators, vehicles, etc., and that they had never been taken off Commission inventory since the Commission's existence. Additionally, he stated that the Commission has a Disposition Policy that is followed very closely. The Director also stated that the Commission has some furnaces that were purchased some years ago and that it was his feeling that he would contact the City to see if the Commission could place them in the next City auction; that it may be advantages for the Commission to go with the City auction. Commissioner Bergstrom moved to adopt Resolution #561 and to add to the wording "upon recommendation of our auditor, $137,230.37 be written off the Commission's inventory". Seconded by Commissioner Payne Ayes: Lopez, Riley, Bergstrom, Rodgers, Payne Nays: None Absent: None Director Norris spoke to the items of information on the agenda. He stated that a Change Order had been sent to HUD, regarding the Westbury site, to place one home instead of the two originally planned. Additionally, he siad that after receiving the needed Change Order back from HUD, that he will communicate the decision to Mr. Boettjer of the River Forest Neighborhood Association. The Director also spoke to the fact that arrangements had been made with Pam Fowler of the Mayor's staff and a tour had been conducted of the Commission's barrier -free units for Members of the Mayor's Handicapped Advisory Board. Additionally, he said that Pam Fowler had written him a communication thanking the Commission, on behalf of the Mayor's Handicapped Advisory Board, for the tour and said that if the Commission would like to have some media coverage on the units she would work with us in setting up such a media coverage. Director Norris spoke to the upcoming Board of Appeals Meeting scheduled for Thursday, March 14, 1985, 7:30 p.m. and stated that he thought it would be beneficial for some of the Commissioners to attend that meeting, wherein the Commission was asking for variances at 3251 and 3101 Scheffer and on Logan for redesigning the driveway. Additionally, he informed the Commission that a tour had been set up to show Members of the Board of Zoning Appeals some of the Commission's new units, however, only one individual was able to be present for the tour. Director Norris spoke to the Vacancy Report, Tenant Accounting Report and the Budget Performance. General discussion was held on each. The Director also talked on the CIAP monies for energy modernization that the Commission will be receiving from HUD to be used for the installation of windows and other energy -3 - saving items. He stated that the Commission was in the process of checking out various national window companies to supply the windows and whether or not they have crews to install them. He said that consolidated supply companies have already been screened by HUD and approved. Commissioner Riley moved for adjournment of the meeting. Seconded by Commissioner Bergstrom. There being no further business, the meeting adjourned at 6:25 p.m. Ln •H Co corn �:l� O x N Iz: •r -I ,fy" U] U � S -a a� 0 LANSING HOUSING COMMISSION Minutes of the Regular Commission Meeting of April 9, 1985 Present: President Lopez Vice President Rodgers Commissioner Payne Commissioner Bergstrom (arrived at 5:21 p.m.) Absent: Commissioner Riley Staff: Walter Norris, Jr., Executive Director Chris Stuchell, Sr. Administrative Assistant Billie C. Permoda, Administrative Secretary President Lopez called the meeting to order at 5:15 P.M. Commissioner Rodgers moved for the minutes of the March 12, 1985, regular Commission meeting be approved as printed. Seconded by Commissioner Payne. Ayes: Rodgers, Payne, Lopez Nays: None Absent: Commissioner Riley Commissioner Bergstrom (had not arrived) Director Norris introduced Resolution #562 -Placement Policy for Project MI -58-15. Discussion was held on Resolution #562 Commissioner Bergstrom arrived at 5:21 p.m. Commissioner Rodgers moved for the adoption of Resolution #562. Seconded by Commissioner Payne. Ayes: Rodgers, Payne, Bergstrom, Lopez Nays: None Absent: Commissioner Riley Director Norris introduced Resolution #563 -Utility Allowances and stated that it supersedes Resolution #560 voted on at last month's meeting. Discussion was held on Resolution #563. Commissioner Bergstrom moved for the adoption of Resolution #563. Seconded by Commissioner Rodgers. Ayes: Rodgers, Bergstrom, Lopez, Payne Nays: None Absent: Commissioner Riley Director Norris commented on the recent bid selection for insurance coverage for the Commission. He stated that two bids were received which were opened on 3/25/85, they were from State Farm Insurance, which did not cover automobile insurance or umbrella only property and liability for $52,342 with a $1,000 deductible and Collins and Associates covering property, general liability, inland marine and auto with a $5,000 deductible �- for property at a cost of $167,252. He explained to the Commission the increased cost of insurance. He further stated that he was recommending that, subject to HUD's approval, -2 - the Commission accept the State Farm policy of $52,342 for property and liability and and Collins and Associates auto policy. Commissioner Bergstrom moved to accept State Farm for property and liability and Collins and Associates for automobile insurance. Seconded by Commissioner Rodgers. Ayes: Rodgers, Payne, Lopez, Bergstrom Nays: None Absent: Commissioner Riley Director Norris asked approval for two staff and/or Commissioner/s to attend the 1985 Annual Conference of North Central Regional Council/NAHRO May 15-17, 1985, Cleveland, Ohio along with himself; the Director's attendance at the Modernization Needs Study Training Program, Chicago, ILL April 25, 1985 and approval of attendance of two (2) staff persons at the Michigan Chapter Conference of NAHRO, April 24-26, 1985, Livonia, MI. Commissioner Rodgers made the motion that the Director attend the meeting in Chicago and that total of three (3) people go to the other conferences. Seconded by Commissioner Payne. Ayes: Lopez, Rodgers, Bergstrom, Payne Nays: None Absent: Commissioner Riley Director Norris spoke to the agenda item regarding First American Title Insurance of Mid-America in conjunction with Project MI-PO58-015. He stated that Mr. Mulder had suggested the insurance policy versus the waivers of lien being put on the new development and that Clinton had felt if the amounts were adequate then we will phone them into the insurance company and that we will receive the waivers of lien after the project is done. Commissioner Bergstrom stated that they cannot place liens on public housing. He further said to the Director to call Clinton and see if he thought it was absoluetly necessary to have the insurance. The Director spoke about the matter on the agenda relative to the Nancy Luna matter and stated that the matter of the William Carthen's case for which she was suing had been thrown out of court because Nancy Luna could not positively identify Mr. Carthen as the individual who broke/entered her home. Director Norris spoke to the recently conducted audit and stated that most of the findings were financial in nature and stated to the Commission to read over the audit given them and if they had questions to contact him for discussion/clarification and that the audit will be put on the Commission's agenda for their next meeting. Commissioner Bergstrom left at 6:10 p.m. The Director also stated that in the audit they spoke to collaterilization of deposit and stated that the bank we presently have, First of America, is state chartered and not federal and that he has contacted several banks and that after talking to several bank officials it was his personal recommendation to go with Michigan National Bank and that he will be putting together a final report for the Commission to see. Director Norris spoke to the finding in the audit of salary comparability study, he stated that all of the positions at the Commission, excluding his, were comparable with various positions throughout the City. However, he stated that his salary was not comparable and that he will be doing a survey for the position of director and will submit it to the Commission in regard to the new budget. He said that his salary was not in keeping with the Executive Plan or other Commission employees and that he was sensitive about that. Commissioner Lopez said that perhaps the Commissioners should write another letter on the subject of the Director's salary, to the Mayor. Director Norris said that he is planning a reorganization of positions at the Commission and it is in the planning stages to add a Financial Manager position. Director Norris gave a report to the Commission on the status of MBE/WBE inhouse. Commissioner Lopez stated that it was her feeling, after hearing the report, that there were not enough, very few Hispanic businesses that the Commission was using. Director Norris said that he will be ckecking into Hispanic companies in hopes of hiring them to do Commission work as it becomes available. Director Norris spoke to the Vacancy Report, Tenant Accounting Report and the Commission's Budget Performance. The Director stated that the Commission had received $200,000 from HUD for their MOD Program and that he would be selecting an architect for this project very soon. Commission Rodgers suggested that the Commission select an architect that is local versus out-of-town, state architect if one is to be selected. Commissioner Rodgers moved to adjourn the meeting. Seconded by Commissioner Payne. There being no further business, the meeting adjourned at 7:15 p.m. rl O .r -j U) U) E E O U b� •rl Lr1 U) 00 �:l rn O x -r-q I H .cl �-4 ro a a ft:� LANSING HOUSING COMMISSION' Minutes of the Regular Commission Meeting of May 14, 1985 Present: President Lopez Vice President Rodgers (arrived at 5:18 p.m.) Commissioner Payne Commissioner Riley Absent: Commissioner Bergstrom Guests: Jack French, President of Oliver Tower Resident Council Staff: Walter Norris, Jr., Executive Director Chris Stuchell, Assistant Director Billie Permoda, Administrative Secretary President Lopez called the meeting to order at 5:17 p.m. Commissioner Payne moved for the minutes of the April 9, 1985, regular Commission meeting be approved as printed. Seconded by Commissioner Riley. Ayes: Lopez, Riley, Payne Nays: None Absent: Commissioner Bergstrom Commissioner Rodgers (had not arrived) Commissioner Rodgers arrived at 5:18 p.m. �- President Lopez recognized Mr. Jack French, President of Oliver Tower Resident Council and asked him to speak. Mr. French spoke to several concerns of tenants; he stated that most of them had already been taken care of or were in the process of being taken care of. He also spoke to the need to hire an additional maintenance individual for Oliver Tower. General discussion was held regarding Mr. French's concerns. Director Norris stated to Mr. French that there is a procedure that is to be followed regarding concerns such as he was expressing and that procedure was to first of all contact the manager of the building in an effort to resolve the concern and if the manager could not resolve the matter that it should be taken to the Director's Office to be resolved and that if it was not re- solved by the Director or the Assistant Director that then and only then it should be brought before the Commission. Mr. French left at 5:54 p.m. Discussion was held on the Previously Paid Liabilities Report. Commissioner Rodgers moved that the Previously Paid Liabilities Report be accepted. Seconded by Commissioner Payne. �=v Ayes: Lopez, Riley, Payne, Rodgers Nays: None Absent: Commissioner Bergstrom -2 - Director Norris introduced Resoltuions 564, 565, 566, 567 and 568, each of which were expression of appreciation to Commission residents, Ethel Rosier, Ward Cameron, Alberta Pittman, Martha Mach and Kenneth Frantz and stated to the Commission their numerous contributions to the Commission. Commissioner Rodgers moved that Resolutions 564-568, be approved as printed. Seconded by Commissioner Payne. Ayes: Lopez, Riley, Rodgers, Payne Nays: None Absent: Commissioner Bergstrom Director Norris introduced Resolution #569 -Tenant Accounts to be written off. Commissioner Rodgers moved that the Commission adopt Resolution #569 subject to any amounts under $10.00 do not go to any credit reporting agency. Seconded by Commissioner Payne. Ayes: Lopez, Rodgers, Payne, Riley Nays: None Absent: Commissioner Bergstrom Director Norris introduced Resolution #570 -Budget revision for fiscal year '84-85. Discussion was held on Resolution #570 and also the Budget revision which accompanied the Resolution. Commissioner Rodgers moved to accept Resolution #570. Seconded by Commissioner Rodgers. Ayes: Lopez, Rodgers, Payne, Riley Nays: None Absent: Commissioner Bergstrom Director Norris spoke to the agenda item relative to three issues raised in Mr. Mulder's communication: a. curb and gutter; b. paint and c. time extension. After much discussion it was decided that the paint issue would be dropped as it would not be worth pressing. On the curb and gutter issue it was noted that the Commission had previously decided to accept the curb and gutters on the contingency that proper credit would be given by Mr. Mulder and that now Mr. Mulder has decided that he will not give the Commission credit. The Director stated that HUD had expressed sensitivity to, or doubts, of Lansing Housing Commission's success in pursuing their course on,.all of Mr. Mulder's issues. On the time extension, the Director stated that the Commission is going to wait until the end of the job and see if in fact there is a delay. Commissioner Riley stated that it should be noted, for future reference, in the Commission files that the Commission has not been satisfied with Mr. Mulder's per- formance on this project. Commissioner Rodgers left at 6:50 p.m. Director Norris spoke to the selection of Commission bank and recommended that on �. the basis of options, it was his feeling that the Michigan National Bank should be selected as the Commission's bank. However, he stated that, as suggested by Commissioner Payne, before making a final decision he would talk to the President of First of America regarding their decision not to collaterlize and that if the -3 - Commission does not receive their cooperation on collaterlization, then they should go with the Michigan National Bank; if the Commission will approve of that course of action that he would pursue it. Commissioner Riley so moved. The Director spoke to the agenda item on CIAP funding and stated that the Commission had submitted an application for close to two -million dollars in MOD money. He stated that he, and President Lopez had written a letter to HUD asking for a meeting with them regarding their rejection and reasons for not being able to recommend the Commission for future funding at this time. Director Norris spoke to the Commission's upcoming 20th Anniversary and said that he would like to get any suggestions on the celebration of this event from the Com- missioners. He stated that he had planned to put out an Annual Report in color this year. Commissioner Payne stated that she thought the anniversary should be publicized as there were many individuals who do not know about the Commission and additionally, that the different agencies that the Commission deals with should be contacted to inform the various contacts that they have. President Lopez said that the 20th Anniversary and the open house for the new units could be held separately or together. It was decided that the Commission's Annual Meeting would be held July 19, 1985, and invitations be extended to Commission employees along with various other City �. officials. It was also decided that instead of a band that it should be looked into to obtain a disc jockey for the event. Various locations to hold the meeting were discussed such as the Midway Motor Lodge, Sheraton and Longs. Director Norris asked President Lopez and Commissioner Payne to help with the planning of the Annual Meeting. Director Norris further asked Commissioner,Payne to-be!the'Commission Liaison to work on the open house and that he will set a meeting with her for more discussion. Commissioner Payne made the suggestion to the Director that he contact realtors as they have seniors who are selling their homes and have to relocate. Director Norris made the announcement that Mr. Chris Stuchell had recently been selected as Assistant Director of the Commission. Commissioner Riley moved to adjourn the meeting. Seconded by Commissioner Payne. There being no further business, the meeting adjourned at 7:30 p.m. 11 ip 0 H U) U] H u Lr) } CO 0 U � C� H r -i 0 nj x L LANSING HOUSING COMMISSION Minutes of the Regular Commission Meeting of June 11, 1985 Present: Vice President Rodgers Commissioner Payne Commissioner Riley Commissioner Bergstrom Absent: President Lopez Guests: Los Korbuly/Korbuly Graf . Michele Chrysler (Geert D. Mulder and Sons) Rhonda Davis (Geert D. Mulder and Sons) Joe Ellen Flaherty, Mayor's Staff. Staff:. Walter Norris, Jr., Executive Director Chris Stuchell, Assistant Director Billie Permoda, Administrative Secretary Vice -President Rodgers called the meeting to order at 5:25 p.m. Commissioner Payne moved for the minutes of the May 14, 1985, --regular Commission meeting be approved as printed. Seconded by Commissioner Riley Ayes: Rodgers, Bergstrom, Riley, Payne Nays: None Absent: President Lopez Discussion was held on the Previously Paid Liabilities Report. Commissioner Bergstrom moved that the Previously Paid Liabilities Report be accepted. Seconded by Commissioner Payne. Ayes: Payne, Rodgers, Bergstrom, Riley Nays: None Absent: President Lopez Director Norris asked for approval for his attendance at the Annual Meeting of Michigan Housing Directors, East Tawas, MI June 20-21, 1985. Commissioner Bergstrom moved for approval for the Director's attendance at the Annual Meeting of Michigan Housing Directors, June 20-21, 1985. Seconded by Commissioner Riley. Ayes: Rodgers, Bergstrom, Riley, Payne Nays: None Absent: President Lopez Director Norris spoke to the memorandum from Resident Council President, Jack French wherein the Resident Council recommended that the Pet Policy be revised to include a provision "that any visitors to the building will not be premitted to bring their pets into the building (Oliver Tower) with them." All Commissioners agreed to the revision of the Pet Policy. - -2- Director Norris introduced Michele Chrysler and Rhonda Davis of Geert D. Mulder and Sons and stated that they had contacted the Commission wherein they said that they would be before the Commission at their meeting to bring them up-to-date on the progress of MI33-PO58-015. He suggested that they be moved up on the agenda so as to prevent them from having to set through the whole meeting. Vice -President Rodgers so approved. Rhonda Davis stated that she had several items that she wished to talk about, however, she requested to reserve her comments on two items that appeared under Items of . Information on the agenda, b. and c. She further stated to the Commission that the project was 92 to 93% completed, with the deadline one month away, with the exception of Sites land 2 which had been changed per the Planning Department. She also spoke to the window issue wherein the wrong sizes were placed in some units and said that they had contacted the individual/company who had installed them and that new windows had been ordered and would be installed as the Director had directed done. General discussion was held on the window issue with the Director stating that his statements on not accepting the windows the way they were was made on the basis of .specifications and quality of job. It was the general consensus of the Director and the Commiss-4on-that they would rather go with new windows. Rhonda Davis spoke to site 23 and a Change Order which was submitted and the cost was figured on the basis of replacing when they did the concrete on the site and that they had never received a reply. She further stated that the price would be somewhat higher now..in the neighborhood of $40.00 additional. She further spoke to the issue of the Commission not accepting units because of the landscaping not being in place and cited from the HUD regulations. Director Norris stated that a number of months ago, the Commission sent a communication to Mr. Mulder wherein it was stated that we would accept units with some of the flat work and exteriors punched out, due to the weather. However, the weather was no longer a factor and he further stated that in a May 28, 1985, communication from Mr. Mulder, he stated some objections to noing back and completing landscaping on the units. He further stated that he told Mr. Mulder that we would take into account the amount that had been done and would take that into consideration on the next draw and hold back. Rhonda Davis stated that they had interperted it that this all had to be done before the draw, or the whole draw would be held back. Director Norris pointed.odt_to:Rhonda Davis that the June 10, 1985, draw had been received by them. Discussion was held on the issue of the landscaping. Director Norris spoke to item c on the agenda regarding communication from Mr. Mulder relative to time extension. He stated that the Commission does have several.communications regarding time extension and change orders in terms of the cost involved. He stated that he had talked to Mr. Les Miller of HUD regarding -the time extensions and it was Mr. Miller's feeling that we can better determine the cost at the endlof the contract and that this has been the position in regard `" to approval with HUD Grand Rapids. -3 - Commissioner Bergstrom asked it an extension would be granted to Mr. Mulder if he needed it r Director Norris stated that an extension is a matter of .process in getting some technical information back from Korbuly/Graf and until that happens, the Commission cannot grant an extension. Further he stated that -HUD will have to approve the dollar amount as it relates to an extension. Commissioner Bergstrom asked what happened to cause the change on Sites 1 and 2. The Director stated that it was a matter of needing a variance of .several feet and that it had gone before the Board of Zoning Appeals on two occasions and each time it was turned down by the Board. Commissioner Bergstrom asked that_a copy of the staff. analysis of the BZA be given to the Commission. Item D on the agenda was spoken to and discussed regarding complaints of wage rates of employees working on Project MI33-PO58-015 wherein the Director stated that communications had been forwarded to Mr. Mulder and HUD in an attempt to resolve and investigate the complaints. Rhonda Davis stated that she had sent the Director communications regarding this and that the matter was being looked into. After all matters had been discussed regarding Project MI33-PO58-015, Commissioner Bergstrom, on behalf of the Commission, thanked Rhonda Davis and Michele Chrysler for attending the meeting. Director Norris introduced Los Korbuly of Korbuly/Graf and asked him if he cared to speak to the Commission. Mr. Korbuly stated that he had nothing specific to say but just wanted to touch base with the Commissioners on the Project. He further stated that he was very happy that the window problem had been resolved, and in the way it was resolved. He further stated that on the landscaping issue that had been discussed earlier wherein it was stated by Rhonda Davis that HUD says that the contractor does not have to complete exterior work and its because of the weather, that he and the Director have questions as to whether that is the intent of that paragraph. Director Norris stated that he thought that his intent as expressed conveyed his desire to serve our residents. He said that it has been conveyed that we do not want them at the end of the contract but, that we don't want our residents to live the summer without landscaping. Commissioner Rodgers stated to Mr. Korbuly that the units that were up are very nice. The Director thanked Mr. Korbuly and staff from Mulders for attending the meeting. Commissioner Riley spoke to the Commission wherein he stated that he had received a communication from Mayor McKane wherein the Mayor stated that he would not be re -appointed as a Commissioner for the Lansing Housing Commission. Expressions of regret was expressed by all Commissioners. Commissioner Bergstrom moved tha a resolution be passed by the Commission commending Commissioner Riley for all his years of .invaluable service. Agreed by all Commissioners that a resolution be prepared for Mr. Riley for passage at the July Commission Meeting. -4 - Discussion was held on Items for Information (e) -Coalition for Commission Concerns. Discussion was held on the Annual Commission Meeting and it was decided by all Commissioners to have the Director and his Secretary, Billie Permoda, handle all details. General Discussion was held on the Vacancy Report and the Tenant Accounting Report. Director Norris informed the Commission that a new custodial service had been contracted for and explained that the one the Commission had, had not been providing satisfactory service and that the manner in which the Commission's property had been left., an immediate change was made to protect the health and safety of our residents. Director Norris stated to the Commission that there will be an open house for both Oliver Tower and South Washington Park. Commissioner Payne suggested that invitations to the open house should be sent out to various organizations that work with seniors, i.e., visiting nurses. Because of the next item to be discussed was Union contract proposals, the Director suggested that the Commission go into executive session. Commissioner Payne made -'the motion that it be an executive meeting and be closed. Seconded by Commissioner. Ayes: Rodgers, Riley, Porter, Bergstrom Nays: None Absent: President Lopez The Regular Meeting of the meeting convened at 7:20 p.m. Commissioner Riley to move to adjourn the regular meeting. Seconded by Commissioner Payne. There being no further business, the meeting adjourned at 7:45 p.m. / —e f' LANSING HOUSING COMMISSION:, Special Meeting, July 12, 1985 Present: President Delma Lopez Vice -President Rodgers Commissioner Payne Commissioner Porter Absent: Commissioner Bergstrom Staff:. Walter Norris, Jr., Executive Director Chris Stuchell, Assistant Director Billie Permoda, Administrative Secretary President Lopez called the meeting to order. Director Norris called the roll -all Commissioners present with the exception of Commissioner Bergstrom. President Lopez welcomed newly appointed Commissioner, Fred Porter. Director Norris opened the floor for election of President and Vice -President. Vice President Rodgers made the motion to elect Delma Lopez -&s President. Seconded by Commissioner Payne. Commissioner Payne made the motion to close the nominations for President. Seconded by Vice President.Rodgers. Ayes: Payne, Porter, Rodgers, Lopez Nays: None Absent: Commissioner Bergstrom Director Norris stated that the Commission had before them the nomination of President and asked if there was any direction from the floor. Commissioner Porter moved that a unanimous vote be cast that the election of office of President be considered over. Seconded by Commissioner Rodgers. President Lopez made the motion to elect Kathleen Rodgers as Vice -President. Seconded by Commissioner Payne. Commissioner Payne made the motion to close the nomination for Vice President. Seconded by Commissioner Porter. Ayes: Payne, Porter, Lopez, Rodgers Nays: None Absent: Commissioner Bergstrom Director Norris stated that the Commission had before them the nomination of Vice President and asked if there was any direction from the floor. Commissioner Porter moved that a unanimous vote be cast that the election of office of Vice President be considered over. Seconded by Commissioner Payne. -2 - Discussion was held on the Previously Paid Liabilities Report. Commissioner Rodgers moved that the Previously Paid Liabilities Report be accepted. Seconded by Commissioner Payne. Ayes: Rodgers, Payne, Porter, Lopez Nays: None Absent: Commissioner Bergstrom Director Norris stated that he would wait on introducing Resolution 576 -Authorization to execute First of America Customer Agreement Governing Corpcash Service until Douglas Gillman, Vice -President of First of America Bank arrived. Director Norris introduced Resolution 577 -Use of Commisssion resources to pay new development draw to Geert D. Mulder and Sons, Inc. General discussion was held on Resolution 577. Commissioner Rodgers moved for the adoption of Resolution 577. Seconded by Commissioner Payne. Ayes: Payne, Rodgers, Lopez, Porter Nays: None — - Absent: Commissioner Bergstrom Upon Mr. Gillman's arrival, Director Norris introduced Resolution 576 -Authorization to execute First of America Customer Agreement Governing Corpcash Service. The Director stated that the Resolution represents numerous efforts of the Commission, per HUD directions and audit findings, of the Commission's obligation to have collateralization of our funds. General discussions and explanations of the program were explained by the Director and Mr. Gillman. Commissioner Rodgers moved that Resolution #576 be approved. Seconded by Commissioner Porter. Ayes: Lopez, Rodgers, Payne, Porter Nays: None Absent: Commissioner Bergstrom Director Norris explained in detail the Union's proposal which had been ratified by them and asked for the Commission decision. He additionally stated that it will have to be before the Mayor for his sign -off approval. Commissioner Rodgers moved to accept the Union Contract as it now stands. Seconded by Commissioner Payne. Ayes: Lopez, Rodgers, Payne, Porter Nays: None Absent: Commissioner Bergstrom Director Norris spoke to the benefits asked for by Non -Union employees. Disscussion was held on Non -Union benefits. -3 - Commissioner Porter moved to approve Non -Union employees receiving time and one-half for compensatory time. Seconded by Commissioner Rodgers. Ayes: Lopez, Rodgers, Porter, Payne Nays: None Absent: Commissioner Bergstrom Director Norris spoke to Mr. Porter's letter and also his letter to Mr. Kirkwood regarding the Commission doing business with his company Main Sales Company --- in accordance with Section 515 of the Annual Contributions Contract. The Director also stated that it will have to be acknowledged and approved by HUD. Commissioner Payne made the motion that the Commission had received Mr. Porter's letter and hereby directed the Director to forward a cover letter, as discussed, to HUD. Seconed by Commissioner Rodgers. Ayes: Lopez, Rodgers, Payne Nays: None Absent: Commissioner Bergstrom The Director reminded the Commissioners of the Open houses to be held at Oliver Towers and South 14ashington Park. Discussion was held on an appropriate gift for former Commissioner James Riley. Commissioner Rodgers moved to adjourn the meeting. Seconded by Commissioner Payne. There being no further business, the meeting adjourned at 3:50 p.m. LANSING HOUSING COMMISSION Annual Housing Commission Meeting, July 19, 1985 � rn -v Present: President Delma Lopez Vice -President Rodgers Commissioner Porter Absent: Commissioner Bergstrom Commissioner Payne Staff.:. Walter Norris, Jr., Executive Director v Chris Stuchell, Assistant Director Billie Permoda, Administrative Secretary President.Lopez.cal1dd the meeting to.-order.at,6:40 p.m. r a z M, G_; C) r- rn Commissioner Rodgers moved that the minutes of June 11, 1985 Regular Commission Meeting be approved (after correction of Commissioner's name on back page) and minutes of the July 12, 1985, Special Meeting. Seconded by Commissioner Porter. Ayes: Lopez, Rodgers, Porter Nays: None Absent: Commissioner Bergstrom Commissioner Payne Director Norris introduced Resolutions 573, 574 and 575 and stated that all were in regard to expression of appreciation to various Commission residents. Commissioners made the motion to accept Resolutions 573, 574 and 575. Seconded by Commissioner Porter. Ayes: Lopez, Rodgers, Porter Nays: None Absent: Commissioner Bergstrom Commissioner Payne Director Norris introducted Resolution 578 authorizing the President to execute amendment #21 to the Annual Contributions Contract. Commissioner Rodgers made the motion to accept Resolution 578. Seconded by Commissioner Porter. Director Norris introduced Resolution #579 to former Commissioner James Riley. Commissioner Rodgers moved to accept Resolution #579. Seconded by Commissioner Porter. Ayes: Lopez, Rodgers, Porter Nays: None Absent: Commissioner Bergstrom Commissioner Payne -2 - Director Norris Spoke to the Tenant Accounting Report and the Vacancy Report. He stated that an open house was held at both senior high rises on July 14 and Juley 15, 1985, and that there was a potential of 15 to 16 new applicants as a result of the open houses. He further suggested that the Commission request of ,HUD to waive our occupancy policy wherein the Commission could house single persons 50 years of age and older. Commissioner Rodgers moved that the Commission authorize the Executive Director to write to HUD to permit the Commission to house"single persons below the age of 62 years. Seconded by Commissioner Porter. Ayes: Lopez, Rodgers, Porter 'Nays: None Absent: Commissioner Bergstrom Commissioner Payne The Director spoke to the withholdings made in Draw #12, sta-ting the amounts and the reasons. Commissioner..Rodgees.movdd.ito.adjour,n..the meeting. Seconded by Commissioner Porter. There being no further business, the meeting adjourned at 7:10 p.m. LANSING HOUSING COMMISSION Special Commission Meeting -August 30, 1985 Present: President Delma Lopez Vice -President Rodgers Commissioner Porter Commissioner Payne Absent: Commissioner Bergstrom Staff.:, Walter Norris, Jr., Executive Director Chris Stuchell, Assistant Director President Lopez called the meeting to order at 12:02 p.m. Commissioner Rodgers moved that the minutes of the July 19, 1985, Commission Meeting be approved as printed. Seconded by Commissioner Porter. Ayes: Lopez, Payne, Rodgers, Porter Nays: None Absent: Commissioner Bergstrom Discussion was --held on the request of Korbuly/Graf,. Inc., Architects for additional monies.with Director Norris explaining the request in detail. The Commission asked that Director Norris develop a format, pulling together figures on fees earned and additional fees due to Change Orders and extra research and present it to the Commission at their September 10, 1985, meeting. Director Norris discussed with the Commission the major budget items; New positions; Incorporation of .Project MI33-PO58-015 in the budget; Budget revisions and the Director's Salary. On.the issue of the Director's Salary, Director Norris stated that due to the fact that Commissioner Bergstrom would not be able to attend the meeting of August 30, 1985, they had met on August 28, 1985, and that Commissioner Bergstrom was in agree- ment to an increase in the salary for the Director. Discussion followed on the Director's salarv. Commissioner Porter suggested that the Commission -request a meeting with the Mayor to discuss the item of the Director's Salary. Director Norris informed and discussed the Commission's recent application for the Self -Sufficiency Program. Director Norris discussed..with.the_Commission the meeting that had taken place on August 21, 1985, with Mr. Mulder, his.attorney and staff. personnel, various HUD representatives, including the Supervisor, Mr. Kirkwood,.Commission attorneys and various Commission staff wherein the outstanding issues of Project MI33-PO58-015 were discussed. -2 - Director Norris asked for authorization for himself along with two representatives to attend the Michigan Chapter.NAHRO Conference in Marquette, Mi September 18-20, 1985 and NAHRO 1985 Annual Convention and Exhibit, October 13-16; 1985, Miami, Fla. Commissioner Payne moved to send three individuals, staff and/or Commissioners to Marquette meeting and also to NAHRO 1985 Annual Convention and Exhibit in Miami, Fla. Seconded by Commissioner Porter. Ayes: Lopez, Rodgers, Payne, Porter Nays: None Absent: Commissioner Bergstrom Director Norris discussed with the Commission, the Vacancy Report and the Tenant Accounting Report. Commissioners asked_ that. cardboard files be ordered for each of them to keep their Commission materials in. Commissioner Rodgers moved to adjourn the meeting. Seconded by Commissioner Porter. There being no further business, the meeting adjourned at 2:08 p.m. -r-I t11 •r -i N OD 41 -1 m N O N x � bi o m r� ul U 04 a �� LANSING HOUSING COMMISSION Regular Commission Meeting -September 10, 1985 Present: President Delma Lopez Commissioner Fred Porter Commissioner Dorothy Payne Absent: Commissioner Chris Bergstrom Commissioner Kathleen Rodgers Staff.: Walter Norris, Jr., Executive Director Chris Stuchell, Assistant Director Billie Permoda, Administrative Secretary President Lopez called the meeting to order at 5:15 p.m. Commissioner Payne moved that the minutes of the August 30, 1985, Special Commission Meeting be approved as printed. Seconded by Commissioner Porter. Ayes: Lopez, Porter, Payne Nays: None Absent: Commissioner Bergstrom Commissioner Rodgers Director Norris introduced Resolution #580 -Adoption of General Budget for Fiscal Year ending June 30, 1986, for Mich. 58-2,3,4,5,6,7,7,10, 12 and 15, with a total of 935 Units. General discussion and explanations were held. Commissioner Payne moved to support Resolution #580. Seconded by Commissioner Porter. Ayes: Lopez, Porter, Payne Nays: None Absent: Commissioner Bergstrom Commissioner Rodgers Director Norris introduced Resolution #581 -Adoption of Homebuyer's Operating Budget for Fiscal Year ending June 30, 1986, for Mich. 58-9, with a total of 28 units. General discussion and explanations were held. Commissioner Porter moved to support Resolution #581. Seconded by Commissioner Payne. Ayes: Lopez, Porter, Payne Nays: None Absent: Commissioner Bergstrom Commissioner Rodgers -2 - Director Norris spoke to the next agenda item; Current Liability Report. Discussion was held on the Current Liability Report. Commissioner Payne made the motion to accept the Current Liability Report. Seconded by Commissioner Porter. Ayes: Lopez, Porter, Payne Nays: None Absent: Commissioner Bergstrom Commissioner Rodgers Director Norris spoke to the next agenda item; Korbuly/Graf, Inc., Architects, request for additional compensation (held over from August 30, 1985, Meeting). The Director explained that the additional requested amount of compensation in the amount of $25,000 was being presented to the Commission for their consideration for some additional funding for "additional" architectural services that went outside the scope of the "basic" services of the contract. Mr. Los Korbuly, partner in the Korbuly/Graf Architectural firm spoke to the Commission and explained item by item the additional fees that made up the $25,000 figure. General discussion was held on the matter of additional compensation to the architects. The Director stated to the Commission that he had discussed this matter with another Commissioner and it was that Commissioner's suggestion that the architects be compensated a maximum two-thirds of the requested amount. President Lopez stated to Mr. Korbuly that the Commission wants to be -fair. Commissioner Payne stated that after viewing all the different parts of the issue, that the Commission agreed on the payment of two-thirds of the requested amount. Commissioner Porter made the motion that the Commission go with the Director's decision to pay two-thirds of the amount and the Director draft a letter to HUD that it was the Commission's desire the Architect receive two:thirds of his overage. Seconded by Commissioner Payne. Ayes: Lopez, Payne, Porter Nays: None Absent: Commissioner Bergstrom Commissioner Rodgers Director Norris discussed with the Commission the content of the August 21, 1985, meeting with HUD and Mulder (and staff.)., Commission staff., etc.,.and reviewed with them the various issues that were brought up and as yet, unresolved. Commissioner Porter moved to adjourn the meeting. Seconded by Commissioner Payne. There being no further business, the meeting adjourned at 6:48 p.m. LANSING HOUSING COMMISSION Regular Commission Meeting -October 8, 1985 Present: Commissioner Bergstrom Commissioner Payne Commissioner Porter Absent: President Lopez Vice -President Lopez (both arrived at 5:30 p.m.) Staff: Walter Norris, Jr., Executive Director Chris Stuchell, Assistant Director Billie Permoda, Administrative Secretary Director Norris stated that President Lopez and Vice -President Rodgers had notified him, previously, that they would be arriving late for the meeting. Director Norris, in the absence of the President and Vice -President, acted as Chair person. Commissioner Payne moved that the minutes of the September 10, 1985, Regular'Commission Meeting be approved as printed. Seconded by Commissioner Porter. Ayes: Porter, Payne, Bergstrom Nays: None Absent: President Lopez Vice -President Rodgers Director Norris introduced Resolution #582 -Tenant Accounts to be written off. He �- stated that the basis for these amounts vary -could not get them into court soon enough because the court was.too congested, etc. Commissioner Payne stated that the Commission should give some standarized feed back to the Department of Social Services stating that we are having problems with the tenants not paying their rent so that they can look at the situation. She further stated that the tenants are getting the money from Social Services for their rent, however, they are not paying.:their rent to the Commission. Commissioner Bergstrom moved to support Resolution #582. Seconded by Commissioner Porter. Ayes: Payne, Porter, Bergstrom Nays: None Absent: President Lopez Vice -President Rodgers Director Norris introduced Resolution #583 -Appreciation to Sam Wallace, resident of South Washington Park. Commissioner Bergstrom moved to support Resolution #583. Seconded by Commissioner Payne. Ayes: Payne, Porter, Bergstrom Nays: None Absent: President Lopez Vice -President Rodgers 0 -2 - President Lopez and Vice -President Rodgers arrived at 5:30 p.m. General discussion was held on the Current- Liability Report. Commissioner Rodgers moved for the approval of the Current Liability Report. Seconded by Commissioner Payne. Ayes: Payne, Porter, Bergstrom, Lopez, Rodgers Nays: None Absent: None Director Norris spoke to the Arbitration of the Carthen dismissal and stated that the Arbitrator had ruled in favor of the Commission. Director Norris noted to the Commission the communication from Senator Carl Levin wherein he congratulated the Commission on the award received for 26 Vouchers for the Section 8 Rental Rehabilitation Voucher Program. Director Norris spoke to the Commission's Vacancy Report and communicated that a request had been sent to HUD and was approved, to house individuals under the age of 62. Tenant Account Report was discussed wherein the Director stated that Commission had changed the seven day notices to read fourteen day notices. Commissioner Rodgers moved to adjourn the meeting. �.. There being no further business, the meeting adjourned at 6:00 p.m. z)) u1 00 •r -I ! U: 00 �5 ! O o x LANSING HOUSING COMMISSION Regular Commission Meeting -November 12, 1985 Present: President Lopez Vice -President Rodgers Commissioner Bergstrom Commissioner Payne Commissioner Porter Absent: None Guests: Martin DeAgostino-Legal Aid Pam Cummings -First of America -Central Susan Christian -Housing CoAlition Jacqueline Lee -Former LHC resident Amy Lee Ross -Former LHC resident Steven Dunnings-Commission Attorney Jack French -Oliver Tower resident Charles Gallagher -Former LHC employee Jo Ellen Flaherty -Mayor's Office Staff: Walter Norris, Jr., Executive Director Chris Stuchell, Assistant Director Billie Permoda, Administrative Secretary Commissioner Payne moved that the minutes of the October 8, 1985, Regular Commission Meeting be approved as printed. Seconded by Commissioner Bergstrom. Ayes: Lopez, Bergstrom, Rodgers, Payne, Porter Nays: None Absent: None Director Norris introduced Resolution #584 -Establishment of a Deferred Compensation Plan. General discussion was held. Commissioner Bergstrom moved for the adoption of Resolution #584. Seconded by Commissioner Porter. Ayes: Lopez, Rodgers, Bergstrom, Payne, Porter Nays: None Absent: None Director Norris introduced Resolution #585 -Relative to Revocable Trust Agreement. General discussion was held and questions were answered by Director Norris and Pam Cummings of .First of America. The -Director's recommendation was that the Commission authorize him to enter into the Revocable Trust Agreement. Commissioner Bergstrom moved for the adoption of Resolution #585 after amending the Whereas to say Resolved with an additional proviso indicating that funds are to be invested per HUD guidelines. Seconded by Commissioner Porter. Ayes: Lopez, Rodgers, Payne, Bergstrom, Porter Nays: None Absent: None 0 -2- Director Norris introduced Resolution#586-Lease Revision General discussion was held. Commissioner Bergstrom moved for the adoption of Resolution #586. Seconded by Commissioner Porter. Ayes: Lopez, Rodgers, Payne, Porter, Bergstrom Nays: None Absent: None Director Norris introduced Resolution #587 -Grievance Procedure Revision. General discussion was held. Commissioner Bergstrom moved for the adoption of Resolution #587 after the deletion, in the Grievance Procedure Revision, under VI. Procedures Governing the Hearing B. ("conformance also must be maintained in relation to Lansing Housing Commission adopted policies and regulations in that the Commission is given authority under state law to promulgate reasonable rules and regulations governing the Housing Commission facilities".) Seconded by Commissioner Porter. Ayes: Lopez, Bergstrom, Porter, Payne, Rodgers Nays: None Absent: None Discussion was held on the Current Liability Report. Commissioner Rodgers moved for the approval of the Current Liability Report. Seconded by Commissioner Payne. Ayes: Lopez, Bergstrom, Payne, Rodgers, Potter Nays: None Absent: None Director Norris spoke to items on the agenda and stated that regarding item d, 'that he will be approaching the Commission regarding the resubmittal of application for Project Self -Sufficiency. Director Norris spoke on the Budget Performance Report, Monthly Vacancy Report and Tenant Accounting Report. Next item on the agenda was public comment at which time Susan Christian of the Housing Coalition spoke. She stated that most of the members of the Coalition were Lansing Housing Commission residents, or past residents and that the big issue at this time was that people are being moved into scattered sites and not the present Housing Commission tenants. -3 - Jacqueline Lee, a member of the Coalition spoke and stated that she lived in Commission property and she had problems with roaches, neighbors sold dope and that her family was in.jeopardy because of the violence in the neighborhood. She -said that she applied for a scattered site and her request was denied. Also, she stated that she asked for a hearing before the Grievance Panel and was denied that. Additionally, she said that she has since moved and no longer resides in Commission property. Susan Christian also spoke to the fact that a Commission resident, Gloria Lane, had come to her regarding her living conditions in that her unit had roaches and that the Commission was doing very little about it and so she was withholding her rent until this was corrected. Director Norris stated that the Commission has been working on this matter and that they have been talking to her neighbor about her housekeeping and also that an additional spray had been ordered for that building. Additionally, he stated that very few of the residents are prepared when the expterminators come into spray. Additionally he said that the Commission keeps records as to each time units are sprayed and their degree of preparation for the spray. Commissioner Bergstrom asked Ms..Christian to prepare a list of people who were denied to appear before the Grievance Panel and what their complaint was and forward them to the Director so that he could review the Commission's files to determine the reason/s. Commissioner Bergstrom moved to adjourn the meeting. Seconded by Commissioner r>- Porter. There being no further business, the meeting adjourned at 7:30 p.m. 0 L) E 0 u LANSING HOUSING COMMISSION Regular Commission Meeting -December 10, 1985 Present: President Lopez Commissioner Porter Vice -President Rodgers � C__ r Absent: Commissioner Payne l - Commissioner Bergstrom w r> Guests: Greg Hoffman Pauline Cummings r Staff: Walter Norris, Jr., Executive Director Chris Stuchell, Assistant Director Billie Permoda, Administrative Secretary Commissioner Rodgers moved that the minutes of the November 12, 1985, Regular Commission Meeting be approved as printed. Seconded by Commissioner Porter. Ayes: Porter, Rodgers, Lopez Nays: None Absent: Commissioner Bergstrom Commissioner Payne Director Norris introduced Resolution #588 -Tenant Account to be written off. F" �. General discussion was held. Commissioner Rodgers moved for the adoption of Resolution #588. Seconded by Commissioner Porter. Ayes: Rodgers, Porter, Lopez Nays: None Absent: Commissioner Bergstrom Commissioner Payne Discussion was held on the Current Liability Report. Commissioner Rodgers moved that the Current Liability Report be accepted as printed. Seconded by Commissioner Porter. Director Norris spoke to item V. on the agenda and asked for the Commission's consideration. Commissioner Rodgers moved that the regular Commission meeting of November 11, 1986, be changed to November 4, 1986, due to the fact that November 11, 1986, is Veteran's Day and the Commission offices will be closed. Seconded by Commissioner Porter. Ayes: Porter, Rodgers, Lopez Nays: None Absent: Commissioner Bergstrom Commissioner Payne -2 - Director Norris spoke to item a., under the items of information regarding petition submitted by residents of South Washington Park regarding Housing District Supervisors to the Commission's Senior Complexes. The Director stated that this was something that could be taken into consideration in the next fiscal year and asked that the. Commission allow him to put this into consideration for the next fiscal year. Commissioner Porter stated that since the petition contained 140 signatures that this was a matter which was of great concern to the residents and should also be of great concern to the Commission. Commissioner Rodgers stated that perhaps this could be implemented on a trial basis for one month. Director Norris was asked by the Commissioners to bring back some information as to the cost for this implementation and purpose it on a trial basis, for the January meeting. Director Norris stated that he will send a communication to the residents of South Washington Park and tell them the kind of reception it was given at the Commission level. Items of information b, c, d:and e were discussed. Under the Director's report, the Director stated that he had done a review of the Assistant Director's performance and it was his feeling that he should be given a double step increase. Commissioner Rodgers moved that the Commission approve the double step increase for the Assistant Director. Seconded by Commissioner Porter. Ayes: Porter, Rodgers, Lopez Nays: None Absent: Commissioner Bergstrom Commissioner Payne Director Norris discussed with the Commission the Vacancy Report, Budget Performance and Tenant Accounting Report. Kathleen Rodgers submitted her resignation as Vice -President and member of the Lansing Housing Commission to Mayor McKane, President Creamer and President Lopez effective 12:01 a.m., January 1, 1986. Regret at Commissioner Rodgers resignation was expressed by all present. Pauline Cummings of the Lansing Welfare Rights Orbanization distributed to the Commission various communications of complaints by residents or former residents of the Commission. Commissioner Porter and President Lopez stated that they will review and respond. Commissioner Rodgers moved for adjournment. Seconded by Commissioner Porter There being no further business, the meeting adjourned at 6:25 p.m.