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HomeMy WebLinkAbout2003 Historic District Commission MinutesDraft to Clerk: 02/05/03 Approved: / /04 To Clerk: / /04 SHPO: / /04 HISTORIC DISTRICT COMMISSION MINUTES Thursday, January 9, 2003, 5:30 p.m. Planning & Neighborhood Development Conference Room 316 N. Capitol Avenue, Suite C-3 Lansing, Michigan CALL TO ORDER Curtis Sonnenberg, HDC Chair, called the meeting to order at 5:35 p.m., and adjourned it at 6:55 p.m. A. Members Present: Whitney Miller, Phil Mondro, Curtis Sonnenberg, & MaryToshach. B. Absences: Kevin Webb (excused). C. Staff Present: Bill Rieske, Principal Planner. D. Others Present: Maura Johnson & Dan Hershberger, [Mannik & Smith Group, Inc.] Joan Sheldon, 726 Seymour, [Friends of Durant Park] Craig A. Whitford, 4301 Willoughby, Holt, MI, [Historical Society of Greater Lansing (HSGL)] Jim MacLean, 401 S. Capitol Ave., [HSGL] Jim Neal, 232 S. Capitol #1000, [Reo Celebration 2004] Dave Pfaff, 12167 Airport Rd., DeWitt, MI Tracy Burton, rep., [Lansing State Journal] 2. APPROVAL OF AGENDA No quorum was present [five (5) members constitutes a quorum], therefore, a public presentation was made, and public comments were received, but no action was taken. 3. COMMUNICATIONS The Mannik & Smith Group, Inc. distributed a brochure regarding the company, and database information regarding Automobile Heritage Resources in the Lansing Area. Mary Toshach distributed a MotorCities-ANHA Lansing Hub Map. 4. HEARINGS (ADVERTISED) - None. 5. STAFF COMMENTS Mr. Rieske briefly reviewed the agenda items, and introduced Mannik & Smith representatives. 6. PRESENTATION - Moto rCities-ANHA Thematic Survey Project. HISTORIC DISTRICT COMMISSION MINUTES, January 9, 2003 Page 2 Ms. Johnson & Mr. Hershberger, of the Mannik & Smith Group, distributed the information noted above, and presented the ANHA Thematic Survey Project, methodology, product, scheduling, and future use of the thematic survey. The main points included: ► The focus of the study is the birth of the auto and roadside industry (1890- 1930). ► The survey is of auto -related sites significant to the auto industry from approximately1890 to1930, including sites, facilities, workers, neighborhoods, dealerships, parts manufacturers, cars, roadways, roadsides, etc. ► The ANHA General Management Plan identified approx. 90 sites on a preliminary basis. The survey will include reconnaissance level information on this and other sites that have been discovered in this project, plus intensive level information on the fifty most important sites. ► The project has a very short timetable, with all deliverables due at the end of April, 2003. ► The project is funded by grants from the Michigan Historical Center and the ANHA, with additional funds from the City of Lansing. ► The early auto industry had a "small town atmosphere" with frequent movement among companies, facilities, and personnel. ► A presentation of the project is scheduled for April 28, 2003. ► Mannik & Smith is interested in receiving any information that will be useful for the project, and is sensitive to the issue of getting permission from and giving credit to those who provide this information. ► Public comments and information should be directed to Susan Cantlon, Senior Preservation Planner, in the Lansing Planning Office. She will forward applicable materials to Mannik & Smith. 7. PUBLIC COMMENT All comments from the public pertained to additional information relative to the survey project (above). ► Some information regarding R.E. Olds is still obscure and is not well known. ► Mannik & Smith needs to make sure that they get permission and give credit for the use of research or resources provided by others. ► Abrams (of Abrams Aerial Survey) had ties to the early auto industry. ► Use the Lansing State Journal as a way of getting comments and information from the public. 8. BUSINESS SECTION - No action taken. a. Pending Items: Future Action Required 1. HDC Administration a. Approval of Minutes November 7, 2002 December 5, 2002 December 9, 2002 b. HDC Meeting Calendar 2003Work Program Activities. HISTORIC DISTRICT COMMISSION MINUTES, January 9, 2003 Page 3 C. Requests for Establishment of River Point Neighborhood Historic District d. Moore's Park Place Architectural Survey (continuation), Dave Crane, volunteer. e. Staff Approval of Specific Exterior Work in Historic Districts. Design Review Committee a. Lansing Avenue Pumping Station - MCA and Proposal for Demolition. 9. COMMISSION MEMBER COMMENTS Ms. Miller reported that: 0. On 12/13/02, the Education Committee met. (A report of the meeting was included in the packet.) ► On 12/23/02, she met with a group of people regarding a downtown walking tour. ► On 1/8/03, she met with Susan Cantlon, Sr. Preservation Planner; and Ellen Sprouls, Exec. Director of Impression 5, regarding arrangements for Preservation Week activities in May, 2003. Mr. Mondro inquired about the status of the template for the web site, and needs to know by next Tuesday (1/14/03). The timeline for completing Phase I of the web materials is the end of January, with additional phases as detailed in the 12/13/02 Education Committee report. 10. COMMISSION MEMBER PRESERVATION RECOGNITIONS - None. 11. ADJOURNMENT - The meeting was adjourned at 6:55 p.m. \\Plan-deOsharedlPLANNING OFFICE\Historic District Cmsn\HDC 2003\HDC Minutes 2003\HDC 010903 Minutes.wpd Draft to Clerk: 02/28/03 Approved: 05/10/04 To Clerk: 08/17/04 SHPO: 08/17/04 HISTORIC DISTRICT COMMISSION MINUTES Thursday, February 13, 2003, 5:30 p.m. Michigan Retailers Association, Board Room 603 S. Washington Avenue Lansing, Michigan I. CALL TO ORDER Curtis Sonnenberg, HDC Chair, called the meeting to order at 5:30 p.m., and adjourned it at 6:55 p.m. A. Members Present: Whitney Miller, Phil Mondro, Curtis Sonnenberg, and MaryToshach. B. Absences: Kevin Webb (excused). C. Staff Present: Susan Cantlon, Senior Preservation Planner, Bill Rieske, Principal Planner, and Jim Ruff, Director. D. Others Present: Linda and Mark Neese, 2205 Lincoln, Portland, MI [EMU Historic Preservation Program] Penelope Godfrey, 609 Cherry Street Stacey and Jeff Baker, 523 Cherry Street Gregory Byrd, 1103 Walsh Street [representing Dave Anderson] Carol Skillings and Tom Stanton, 216 Huron Street [Darius Moon House] 2. APPROVAL OF AGENDA No quorum was present [five (5) members constitutes a quorum], therefore, items were discussed, but no action was taken. 3. COMMUNICATIONS Sue Cantlon distributed a Lansing Historic Districts property owner packets, three historic paint brochures, and a Michigan Historic Preservation Network (MHPN) 2003 Conference brochure to HDC members, property owners and staff. 4. HEARINGS (ADVERTISED) - None. 5. STAFF COMMENTS Mr. Sonnenberg briefly reviewed the agenda items. Mr. Rieske recommended a general discussion about work program activities (Education, MotorCities, Administration and CLG Grants/Survey Work). Corrections to past minutes and proposed amendments to the Historic Districts Ordinance were discussed also. HISTORIC DISTRICT COMMISSION MINUTES, February 13, 2003 Page 2 CLG Grants/Survev Work: B. Rieske noted the CLG grants have a two-year development and implementation phases. S. Cantlon recommended the application process begin now, with submission of a draft to the SHPO by August 1st for review and comment, and final application submission by November 301h. The grants require a 60/40 match. Neighborhoods could apply for match funds through the city's Neighborhood Grant Program. Applications can be submitted for survey work, educational materials, preservation planning and restoration (e.g. Durant arch). M. Toshach identified the need to get a good base study of properties in designated districts and to update previous studies. Administration and MotorCities: On -going activities. Ordinance: Mr. Ruff updated the HDC about the status of Council's ordinance revisions: ► Council waived language that required a 60 day waiting period to establish a district if a majority of the property owners petitioned to approve the establishment of a district. Council reviewed the enabling act, MHPN interpretation of that section of the act and with the assessment of the city's law office saw no reason the wait the 60 day period. Mr. Rieske noted this section of the ordinance was designed to protect the minority. ► The HDC's request to extend the preliminary report period from 180 days to 270 days was not implemented. Council, however, retained the clause that provides for their prerogative to extend the preliminary report period if survey work is progressing. ► Council deleted the reference to "property owner may aggrieve a decision to COUNCIL", since the enabling act does not allow for this option. J. Ruff plans to meet with Amy Arnold, Preservation Planner at the SHPO, regarding the proposed changes, and prior to the implementation of the ordinance. The need to develop education strategies relative to establishing districts was emphasized. 6. PRESENTATION 7. PUBLIC COMMENT Linda and Mark Neese of 2205 Lincoln, Portland, Michigan introduced themselves and added they were both students in Eastern Michigan University's Historic Preservation Program. 8. BUSINESS SECTION - No action taken. a. Pending Items: Future Action Required 1. HDC Administration a. Approval of Minutes HISTORIC DISTRICT COMMISSION MINUTES, February 13, 2003 Page 3 November 7, 2002 December 5, 2002 December 9, 2002 January 5, 2003 b. HDC Meeting Calendar C. 2003Work Program Activities. d. Requests for Establishment of River Point Neighborhood Historic District e. Moore's Park Place Architectural Survey (continuation), Dave Crane, volunteer. f. Staff Approval of Specific Exterior Work in Historic Districts. 2. Desian Review Committee a. Lansing Avenue Pumping Station - MCA and Proposal for Demolition. 9. COMMISSION MEMBER COMMENTS Meetina Schedule: W. Miller inquired about the process for changing future HDC meeting dates. The HDC sets meeting dates. The Planning office requires a minimum of two days notice to post the meeting agenda, in compliance with the Open Meetings Act. Education Committee: Ms. Miller reported that: ► On 12/13/02, the Education Committee met. (A report of the meeting was included in the January 9th meeting packet). ► On 12/23/02, she met with a group of people regarding a downtown walking tour. ► On 1 /8/03, she met with Susan Cantlon, Sr. Preservation Planner; and Ellen Sprouls, Exec. Director of Impression 5, regarding arrangements for Preservation Week activities in May, 2003. S. Cantlon recommends incorporating some of the still extant ANHA resources that retain integrity in the preservation list. At Ms Toshach's request, S. Cantlon will forward a copy of the preliminary list of 350 resources. Web Site Development: Mr. Mondro has reviewed the template for the web site, and felt it was a reasonable outline for the phased implementation of the HDC site. He added it may require a couple of months to develop a good site. He also complimented S. Cantlon on the development of preliminary materials that could be adapted for the web site. The site will be located off the city's Planning & Neighborhood Development page and be formatted accordingly. It was requested that the web page be placed in a temporary file for HDC and staff review before "published" on the web site. It was recommended the tax credit and Mathieu -Gast Act information be located on separate pages from historic districts data. HDC members were asked to review the materials and make recommendations for any revisions or additions. S. Cantlon and J. Ruff noted that the Planning Office is identifying a Senior Planning to act as liaison between the Planning Office, HDC and the Computer Systems staff. It is anticipated Michael Wee, Senior Planner, will be the Planning staff liaison. HISTORIC DISTRICT COMMISSION MINUTES, February 13, 2003 Page 4 Historic Preservation Week/Awards: W. Miller noted the Education Committee will draft additional educational panels to define the criteria for the preservation awards and purpose of the exhibit. This will enhance interpretation of a traveling exhibit. It has been recommended representative local ANHA extant sites that retain integrity be included in this year's exhibit. S. Cantlon will forward a list of the sites identified by Mannik & Smith Group to M. Toshach. She will visit sites and make recommendations also. MHPN 2003 Conference: W. Miller wants to attend the Friday conference sessions. Commissioners were requested to submit their requests to S. Cantlon by February 21s' along with fax copies of their application. J. Ruff will review the budget and respond to the requests. 10. COMMISSION MEMBER PRESERVATION RECOGNITIONS - None. 11. ADJOURNMENT - The meeting was adjourned at 6:55 p.m. \\Plan-de0shareffLAN NING OFFICE\Historic District Cmsn\HDC 2003\HDC Minutes 2003NHDC 021303 Minulesmiod Draft to Clerk: / /04 Approved: 5/10/04 To Clerk: 08/17/04 SHPO: 08/17/04 HISTORIC DISTRICT COMMISSION/COMMITTEE OF THE WHOLE MINUTES Thursday, April 3, 2003, 5:30 p.m. Planning and Neighborhood Development, 316 N. Capitol Avenue, Conference Room C-3 Lansing, Michigan I. CALL TO ORDER Curtis. Sonnenberg, HDC Chair, called the meeting to order at 5:38 PM. A. Roll Call: Whitney Miller, Philip Mondro, Curtis Sonnenberg, Mary Toshach B. Absences: None C. Introductions: None D. Staff present: Bill Rieske 2. APPROVAL OF AGENDA 3. COMMUNICATIONS 4. HEARINGS (ADVERTISED) - None 5. STAFF COMMENTS A. 1. 808 N. Cedar Street Update: The property has been on the "Make safe or demolish" list for several years, under different ownerships. The current owner wanted to offer it for fire/police training. Director, Jim Ruff, sent a communication to those departments indicating the city favors the preservation of this historic structure (Greek Revival), and requested it not be considered for fire/police training purposes. The Code Compliance Office provided the owner with a list of non -profits who may be able to rehabilitate the structure if it is donated to them. If nothing is done with the building [to bring it into code compliance], then the case may go back to City Council for review of possible authorization for demolition. The committee requested further information on "Make Safe or Demolish" process. 2. ANHA Survey Report - CLG Grant The ANHA Thematic Survey is on track and the draft report is anticipated by the end of May. B. PRESENTATIONS - None C. PUBLIC COMMENT - None D. BUSINESS SECTION HDC COMMITTEE OF THE WHOLE MINUTES, April 3, 2003 Page2 A. Approval of Minutes The Commission lacks a quorum to take any official action. Motion was made to move the minutes, with recommendation of approval, from the "Business section" to the "Future action required" section. The motion carried. Minutes will be moved. 1. November 7, 2002 2. December 5, 2002 3. December 9, 2002 4. January 9, 2003 5. February 13, 2003 B. Old Business 1. HDC Meeting Calendar 2003: Whitney and Mary will not be able to attend the May 15t meeting. A decision was made to cancel the May Vt meeting. The Education Committee will meet at Impression 5 Museum with Ellen Sprouls concerning the Historic Preservation Exhibit and Awards - date to be determined. Motion to approve the calendar, with recommendation of approval, out of "Old Business" and into "Pending Items", for final approval when a quorum is possible. Motion carried. 2. Work Program: A discussion ensued, with final revisions to "educational activities" completed. The Design Review Committee needs to meet and discuss their revisions. In the June commission meeting, the work program can be approved if revisions are incorporated and a quorum is possible. C. Committee Reports 1. Executive Committee 2. Design Review Committee 3. Education Committee a. Web site development. b. Historic Preservation Exhibit and Awards: Preliminary nominations for preservation awards were shared with the committee. Ellen Sprouls (of Impression 5) has conflicts with installing an exhibit during National Preservation Week (May 5-9). It was recommended the installation be postponed until June. Two preservation awards are given : Preservation Award - outstanding preservation project, and the Stewardship Award - rehabilitation work compatible with the HDC COMMITTEE OF THE WHOLE MINUTES, April 3, 2003 character of the structure. D. New Business - None E. Pending Items: Future Action Required Pa 2_ 33 HDC Administration C. Requests for Establishment of River Point Neighborhood Historic District d. Moore's Park Place Architectural Survey (continuation), Dave Crane, volunteer. e. Staff Approval of Specific Exterior Work in Historic Districts. 2. Desion Review Committee a. Lansing Avenue Pumping Station - MCA and Proposal for Demolition. 9. COMMISSION MEMBER COMMENTS 10. COMMISSION MEMBER PRESERVATION RECOGNITIONS - None 11. ADJOURNMENT Motion made, seconded, motion carries. Meeting adjourned at 6:30 p.m. by Curtis Sonnenberg. \0an-de0sharecTLANNING OFFICE\Historic District Cmsn\HDC 2003\HDC Minutes 2003\HDC 040303 Minutes.wpd Le') ` Draft to Clerk: / /04 Approved: 05/10/04 To Clerk: 08/17/04 SHPO: 08/17/04 HISTORIC DISTRICT COMMISSION: COMMITTEE OF THE WHOLE Thursday, June 5, 2003, 5:30 p.m. Planning and Neighborhood Development, 316 N. Capitol Avenue, Conference Room C-3 Lansing, Michigan CALL TO ORDER Curtis Sonnenberg called the meeting to order at 5:50 PM. A. Roll Call: Philip Mondro, Curt Sonnenberg, Mary Toshach B. Absences: Whitney Miller C. Staff: Susan Cantlon, Bill Rieske D. Introductions: None 2. APPROVAL OF AGENDA There was no official approval of agenda since there is no quorum. 3. COMMUNICATIONS 4. HEARINGS (ADVERTISED) - None 5. STAFF COMMENTS A. 1. 808 N. Cedar Street Update: Code Compliance staff is working with the property owner (who is attempting to sell the property). Originally, the owner wanted to donate property to the Lansing Fire Department for training; however, Mr. Ruff requested city departments not considered this resource for training projects, and that Building Safety and Code Compliance continue to work with the property owner to try to preserve the building. Time line has been extended by the City Council by a couple of months. The property is zoned "D-1" Office District. 2. ANHA Thematic Survey Report - CLG Grant Drafts of the final report were distributed to individuals who have experience in reviewing such reports or have some knowledge of Lansing's automotive history. The survey project ends June 30, 2003, a press conference is being planned, which will be held on June 171h at 10:30 AM in the Education Room (15' floor) of the Michigan Historical Center. Annual Preservation Awards - The HDC and Planning Office has been collaborating with Impression 5 Science Center for 5 years on the awards exhibit and recognitions. Impression 5 has been a significant contributor to this event; providing space, staff support, printing of invitations and identifying sponsorship for the reception. Impression 5 has some HDC Committee of the Whole MINUTES, June 5, 2003 Page2 conflicts this year with renovations, therefore it was recommended the exhibit and awards be postponed until August. Another copy of the photographs showing nominated properties was distributed to commissioners for their review and recommendations. S. Cantlon requested the HDC send their recommendations (e-mail) by June 131h and comments regarding an ANHA display by June 20. Currently, there are two categories for the awards: the "Stewardship Award" and the "Preservation Award". HDC members may change or add categories. PRESENTATIONS - None 7. PUBLIC COMMENT - None 8. BUSINESS SECTION A. Approval of Minutes 1. November 7, 2002 2. December 5, 2002 3. December 9, 2002 4. January 9, 2003 5. February 13, 2003 6. April 3, 2003 B. Old Business 1. HDC Meeting Calendar 2003 It was recommended this item be deleted from the agenda since the years is half over. 2. Work Program A brief discussion occurred regarding incorporating recommendations which resulted from a Design Review Committee meeting held on May 315` at the Michigan Historical Center (see report). C. Committee Reports 1. Executive Committee - None 2. Desian Review Committee a. Work Program See committee report from May 31s` meeting. Work Program will be updated and provided for next HDC meeting. 3. Education Committee a. Web site development. The web site is still in development. Revisions will be forwarded to HDC. HDC Committee of the Whole MINUTES, June 5, 2003 Page 3 b. Historic Preservation Exhibit and Awards See report under "Staff Comments" above. D. New Business - None E. Pending Items: Future Action Required 1. HDC Administration a. Requests for Establishment of River Point Neighborhood Historic District b. Moore's Park Place Architectural Survey (continuation), Dave Crane, volunteer. (No progress for the last two years. This item will be deleted from the agenda). C. Staff Approval of Specific Exterior Work in Historic Districts. 2. Desion Review Committee a. Lansing Avenue Pumping Station - MCA and Proposal for Demolition. S. Cantlon reported the Public Service Department is no longer considering demolition of the structure. It will be used for storage of equipment. 9. COMMISSION MEMBER COMMENTS 10. COMMISSION MEMBER PRESERVATION RECOGNITIONS 11. Next meeting scheduled - Thursday, July 10, 2003 5:30 PM 12. ADJOURNMENT Curtis Sonnenberg adjourned the meeting at 7:10 p.m. \\Plan-devlsharedlPLANNING OFFICE\Hisloric District Cmsn\HDC 2003\HDC Minutes 2003\HDC 060503 Minutes.wpd Draft to Clerk: 10/15/03 Approved: 05/10/04 To Clerk: 08/17/04 SHPO: 08/1704 HISTORIC DISTRICT COMMISSION: COMMITTEE OF THE WHOLE Thursday, August 7, 2003, 5:30 p.m. Planning and Neighborhood Development, 316 N. Capitol Avenue, Conference Room C-3 Lansing, Michigan I. CALL TO ORDER Curtis Sonnenberg called the meeting to order at 5:35 PM. A. Roll Call: Whitney Miller, Curtis Sonnenberg, Mary Toshach B. Absences: Excused, Philip Mondro C. Staff: Susan Cantlon, Bill Rieske D. Introductions: Jeff Riley, Marie Walker, Larry Meyer (City Council) 2. APPROVAL OF AGENDA Whitney Miller would like to change the meeting schedule from the first Thursday to the first Wednesday of the month. As "Committee of the Whole", the Agenda was approved. 3. COMMUNICATIONS 4. HEARINGS (ADVERTISED) A. Request for Certificate of Appropriateness 1. HDC-1-2003, 515 Cherry St., Construction of rear porch roof and detached carport. PUBLIC COMMENT Councilmember, Larry Meyer comments that these landlords have been a wonderful asset to the community. He is very supportive of their efforts and performance. APPLICANT'S PROPOSAL: Susan Cantlon presented the applicant's request for a Certificate of Appropriateness for a shed roof over a rear stair landing, and construction of a detached carport. Cantlon reported an application has been filed also with the Board of Zoning Appeal (BZA) for a variance for rear yard setback for the carport. Rear Porch Roof: The applicant, Jeff Riley, on behalf of Capital Area Properties, LLC, wishes to construct a small shed roof (approx. 4' x 6') which will cover a rear stair landing. The roof will have asphalt shingles matching the existing main roof shingles. The stairs lead to a rear apartment. (See photographs in staff report). The applicant is having trouble with water management. Run-off from the roof is draining onto HDC COMMITTEE OF THE WHOLE MINUTES, August 7, 2003 Pa 2_22 the stair deck [landing], creating wood rotting and damage. The wooden deck will need to be repaired. In order to facilitate water management, the applicant proposes to install a shingled shed roof. Shingled, shed roof is proposed to put over the top area, and will be the same size as deck, to keep water away from the door entry area. The water would drain to the parking lot (to the east), some siding work would be required. A support post will be included. Detached Carport The applicant has revised his proposal from a five stall to a six stall detached carport (see photographs in report for suggested design and materials). A site plan shows the carport running north south along the eastern property line with a one (1) foot setback. The carport will be located in the rear of the property, and will have limited visibility from the street. The pitch of the roof will not be very steep. DISCUSSION: Rear Stair Roof: A discussion ensued about the size, style (shed) and materials (asphalt shingles) of the proposed roof. Commission members asked the applicant if a support column is required by the Building Safety Office, would he consider installing a column similar in style, materials and finish (painted) to the front porch columns. The applicant indicated he would. Carport: This property is a five -unit apartment building. Over the past year, there have been numerous phone calls regarding the defacing of tenant cars by birds and other animals in the trees. According to the applicant, tenants have moved out because of this reason. There will be no increase in rent, so there will be no monetary incentive for the owners to construct the carport, this is purely to appease the tenants and to minimize residential turnover. There is about a four (4) foot elevation difference from the front property line to the east [rear] property line. The current rear elevation of the property is all asphalt parking lot between property lines and all the way back to the property line, being used as parking. With the width of the lot, there is enough space for seven (7) cars, proposal was to do six (6) covered parking spaces, and one (1) uncovered (in case of a larger vehicle). Six parking spaces/stalls are requested for the carport. Discussion included designing the carport so that it does not stand out, so that if it's removed, it will not change the character of the [historic] property. An alternative is to build so that it is compatible with the existing residential structure. There are two driveways to the property, one on the north side, and one on the south side. Commissioner Toshach inquired whether a wood framed carport had been considered instead of a steel one (since steel carports take a tremendous amount of HDC COMMITTEE OF THE WHOLE MINUTES, August 7, 2003 Pa a 33 maintenance for the appearance upkeep). Applicant prefers having steel columns since cars often hit and damage wooded columns. The roof has a front end with about a 2-foot angled pitch, and a long angling slope on the back (see photo in application). The front end of the roof will be shingled (asphalt) to match the existing roof on the residential structure, the rest will be metal. The ceiling of the carport roof will be finished so as to prevent birds from nesting under the roof. A discussion ensued about the possibility of adding side walls to the design. This was later dismissed as not beneficial to the project. The applicant states his intention is to provide functional and aesthetically pleasing car shelter. No formal plans for the design and materials were submitted with the application. Staff provided photos of examples from those described by the applicant. Toshach moved, Miller seconded a motion to issue a Certificate of Appropriateness for the shingled shed roof over the landing of the rear stair as proposed, and with a support post that will match the front porch posts as closely as possible. Recommended for approval, no official action can be taken since there is not a quorum, however Jim Ruff, Director, will authorize approval of a building permit based upon the recommendations of the HDC. The motion was amended to recommend approval the Certificate of Appropriateness, based on standard #10 of the Secretary of the Interior's Standards, for the shed roof, motion seconded, motion carried unanimously (4-0). Recommendation will be sent to Jim Ruff, Director, who will assume responsibility for review and approval of the building permit. Toshach moved, Miller seconded a motion to issue a Certificate of Appropriateness, based on standard #10 of the Secretary of the Interior's Standards, for the detached carport contingent on submission of drawings (as required by the Building Safety Office) to be reviewed by the Preservation Planner to assure compliance with HDC concerns for compatibility of scale, design and materials. Recommended for approval with conditions, no official action can be taken since there is not a quorum, however Jim Ruff, Director, will authorize approval of a building permit based upon the recommendations of the HDC and review by the Preservation Planner. 5. STAFF COMMENTS A. ANHA Thematic Survev Report - CLG Grant Cantlon and Rieske reported the ANHA Stewardship Community Board requested the City of Lansing apply for another Certified Local Government Grant (60-40 historic preservation match grants) to expand its inventory of early auto -related historic resources. A thematic survey of early Lansing lesser known automotive resources (from 1890-1930) was just completed, however it did not include neighborhoods associated with the industry. Copies of the report will be distributed to the SHPO, libraries, archives, HDC and ANHA Board. This information will be used in planning and economic development initiatives, to HDC COMMITTEE OF THE WHOLE MINUTES, August 7, 2003 Page 4 help local heritage groups to increase tourism opportunities, and to inform property owners of historic preservation tax credits incentives which may be available to them. B. MotorCities-ANHA - Grant Application Deadline: Cantlon discussed the feasibility of a grant match request up to $10,000 from the ANHA Partnership Board for neighborhood surveys (associated with early automotive heritage) in its current application round - due August 1, 2003. ANHA recommended submitting an application in the next round due in January, 2004. One of the elements that was eliminated when the RFQ was revised was the study of neighborhoods associated with early Lansing auto -heritage. Three other surveys have been completed. Requests have been made by several neighborhoods to complete a survey of their area. In the process of developing another grant proposal so that the major industrial complexes and the suppliers, etc can be addressed. C. CLG Grants FY 2003-2004, ANHA Thematic Survev, Phase II: At the request of the Lansing Stewardship Board, a cost estimate for a survey of neighborhoods associated with the key automotive industries (other than River Point which has been completed) is being developed. If approved by the Director of Planning & Neighborhood Development, an application request for matching funds will be made to the ANHA Partnership Board at their September 251h board meeting. Financial support from the ANHA would be required to match a 60/40 CLG Grant Application due to the SHPO November 30, 2003. A commissioner requested the survey be expanded to include post WWII housing. Toshach moved, Miller seconded a motion to support the application request to the ANHA Board. Approved. 6. PRESENTATIONS - 7. PUBLIC COMMENT - Larry Meyer commented the home at 221 E. Hillsdale Street, damaged by fire, is taking too long for repairs. He feels this creates a distraction to the neighborhood. In response to Larry Meyer's comments: (Cantlon paraphrased an email from Gary Brydges, Building Safety Manager) -The permit is still in issued status, and it is Mr. Brydges' feeling that at this stage, the structure does not warrant demolition process. The owner and applicant, Thomas Little, had designated his daughter as the project manager. However, she has been out of the country (Japan) for several months and just recently responded to phone inquiries. Cantlon sent a letter to Mr. Little requesting a schedule for completion of the project. Mr. Little assured HDC COMMITTEE OF THE WHOLE MINUTES, August 7, 2003 Page5 staff the project is adequately funded through a trust. This is a matter for the Building Safety office to handle. Jeff Riley, owner of 515 Cherry indicated he is in the process of acquiring the property at 509 Cherry Street. He outlined a number of improvements he feels need to be made to the property including: interior improvements, and repair or replacement of exterior wood windows. According to Mr. Riley, several of the windows are rotting and in poor condition. The windows will most likely be replaced first. Owner of the property is opposed to vinyl windows, would much rather have a high -quality wood window. It was recommended he contact Brian Lijewski, Coordinator of the state tax credits for the rehabilitation of historic resources. 8. BUSINESS SECTION A. Request for Certificate of Appropriateness 1. HDC-1-2003, 515 Cherry St., Carport Motion to issue a certificate with the carport was made (see above) The carport will be open on all sides, the roof will be shingled on the side facing the house, and metal on the other side). A request was made for sketch drawings of this carport. This approval is contingent on the submittal of the drawings to Jim Ruff. Motion was seconded, and carried, recommendation will be made to Jim Ruff to approve this request. B. Old Business 1. HDC website Work is being done on the website. Have had two meetings already, and will have another one soon. There has been a directive to change the entire City's website, and this has caused a huge domino effect. This will change the appearance of the HDC website. Getting the correct text in the website will be first priority, then focus will be made on the graphics. 2. HP awards and ANHA Exhibit 2003 Requested a meeting with Ellen Sprouls to talk about the reception (scheduled for August 26). The invitations will be going out shortly. C. Committee Reports 1. Executive Committee - None 2. Desian Review Committee 3. Education Committee D. New Business - Commissioner Miller requested consideration of moving the monthly meeting time to Wednesday or Friday evenings due to schedule conflicts. The September meeting will be scheduled for a Friday, however, a quorum is required to change the meeting dates for the year. HDC COMMITTEE OF THE WHOLE MINUTES, August 7, 2003 Page 6 E. Pending Items: Future Action Required �. HDC Administration A. Approval of minutes 1. November 7, 2002 2. December 5, 2002 3. December 9, 2002 4. January 9, 2003 5. February 13, 2003 6. April 3, 2003 7. June 5, 2003 2. Requests for Establishment of River Point Neighborhood Historic District 3. Staff approval of Specific Exterior Work in Historic Districts. 9. COMMISSION MEMBER COMMENTS 10. COMMISSION MEMBER PRESERVATION RECOGNITIONS 11. NEXT MEETING: Thursday, October 2, 2003 at 5:30 PM 316 N. Capitol Ave., Conference Room C-1 12. ADJOURNMENT Curtis Sonnenberg adjourned the meeting at 7:10 PM. \\Plan-dev\shared\PLANNING OFFICE\Historic District Cmsn\HDC 2003\HDC Minutes 2003\HDC 080703 Minules.wpd Draft to Clerk: 11/21/03 Approved: 05/10/04 To Clerk: 08/17/04 SHPO: 08/17/04 HISTORIC DISTRICT COMMISSION: COMMITTEE OF THE WHOLE Monday, November 3, 2003, 5:30 p.m. Planning and Neighborhood Development, 316 N. Capitol Avenue, Conference Room C-3 Lansing, Michigan I. CALL TO ORDER A. Roll Call: Whitney Miller, Phil Mondro, Mary Toschach, Curtis Sonnenberg. B. Absences: None. C. Staff Present: Bill Rieske, Susan Cantlon. 2. APPROVAL OF AGENDA Agenda approved by consensus. 3. COMMUNICATIONS - None. 4. HEARINGS (ADVERTISED) - None 5. STAFF COMMENTS A. CLG Grants FY 2003-2004 Council member Joan Bauer suggests that the HDC consider conducting a survey of City -owned properties. Staff try to find matching funds for the project (60-40 match) if it were approved by the State. The project would cost an estimated $50,000, and the City would be responsible for about $15,000- $20,000. The State's deadline is November 30, and a draft should be submitted to the State by Friday, November 7, 2003 for preliminary review and comment. B. Mr. Rieske announced the retirement of Susan Cantlon, Sr. Preservation Planner, from the City staff, effective November 21, 2003. Ms. Canlon has served as the primary resource for historic preservation and HDC matters. In addition to staffing the HDC, she has also worked with neighborhoods on the east side, Old Town Main Street, ReoTown, and Saginaw corridor revitalization, worked on the Durant Park Arch restoration, the EDC's Design Review Team, the Automobile National Heritage Area board of directors at both the state and local levels. She managed the last three historic preservation survey projects, two of which were funded by State/Federal grants. She has also worked on planning, zoning, and urban design. 6. PRESENTATIONS - None 7. PUBLIC COMMENT - None 8. BUSINESS SECTION A. Minutes for Approval HDC COMMITTEE OF THE WHOLE Minutes Monday, November 3, 2003 B. New Business - None Page 2 C. Old Business 1. HDC-3-02, 221 E. Hillsdale Street, Fire Damage Rehabilitation -Request for Amendment to CoA, Skylights - Certificate of Appropriateness was awarded last year for this property. Kristin Little (architect student) overseeing the project at the time, she is no longer project manager. Skylights were installed which are not in compliance with the certificate. The certificate of appropriateness could be amended to allow the skylights if they are found to be in compliance with the Secretary of the Interior's Standards. A discussion ensued regarding the skylights. It was moved by Mr. Mondro, seconded by Ms. Miller, and CARRIED unanimously (4-0), to deny the request to amend the Certificate of Appropriateness, based on their incompatibility with the Secretary of the Interior's Standards (particularly Standard #2), and to recommend removal the skylights. Board requested that owners either remove skylights or reply to the request by November 24, 2003. 2. HDC-1-03, 515 Cherry Street, Rear Porch and Carport - Update - Still have not received design plans or permit for the carport. 3. HDC Web Site - Update - Plan to have the website launched by Thanksgiving. Director asked for a Historic Preservation and Historic District site. D. Committee Reports 1. Executive Committee 2. Desian Review Committee 3. Education Committee E. Pending Items: Future Action Required 1. HDC Administration a. Approval of Minutes 1. November 7, 2002 2. December 5, 2002 3. December 9, 2002 4. January 9, 2003 5. February 13, 2003 6. April 3, 2003 7. June 5, 2003 8. August 7, 2003 HDC COMMITTEE OF THE WHOLE Minutes Page 3 Monday, November 3, 2003 2. Requests for Establishment of River Point Neighborhood Historic District - Removed from Pending Items by consensus due to time lags and changes in neighborhood leadership. 3. Staff Approval of Specific Exterior Work in Historic Districts. - Removed from Pending items by consensus due to staff changes. 9. COMMISSION MEMBER COMMENTS Any referrals that the Planning Office should follow up on in terms of potential commissioners should be mailed to Bill Rieske or Susan Cantlon. 10. COMMISSION MEMBER PRESERVATION RECOGNITIONS 11. ADJOURNMENT Meeting adjourned at 6:30 PM. \\Plan-dev\shared\PLAN N ING OFFICE\Historic District Cmsn\HDC 2003\HDC Minutes 2003\HDC 110303 Minutes.wpd Draft to Clerk: / 103 Approved: 05/10/04 To Clerk: 08/17/04 SHPO: 08/17/04 HISTORIC DISTRICT COMMISSION: COMMITTEE OF THE WHOLE Thursday, December 4, 2003, 5:30 p.m. Planning and Neighborhood Development, 316 N. Capitol Avenue, Conference Room C-3 Lansing, Michigan CALL TO ORDER: Meeting was called to order at 5:30 PM by C. Sonnenberg A. Roll Call: Mondro, Sonnenberg, Toschah B. Absences: Miller C. Staff Present: Rieske D. Others Present: None 2. APPROVAL OF AGENDA Mr. Rieske presented a revised agenda, which was approved by consensus. 3. COMMUNICATIONS - None 4. HEARINGS (ADVERTISED) - None 5. STAFF COMMENTS Mr. Rieske presented a new packet with the revised agenda, and noted that referring to the old packet will still be necessary. He also included in the new packet his HPP-4-03, which is presented at the end of new business for possible consideration. This case was applied for on December 2, 2003, so consideration this evening may not be possible. The Planning office is working toward a plan to cover the duties of Susan Cantlon, Senior Preservation Planner, who retired effective November 21. 6. PRESENTATIONS - None 7. PUBLIC COMMENT - None 8. BUSINESS SECTION A. Minutes for Approval Mr. Rieske presented the minutes for November 2, 2003 HDC Committee of the Whole meeting in draft form. The approval of this item was moved to "Pending" by consensus. B. New Business HDC Committee of the Whole - Minutes, December 4, 2003 Page 2 1. HPP-3-03, 725 N. Chestnut Street Specifications for this were included in the original meeting packet, and additional photos were included in the packet distributed in the meeting. After considering this item, the commission had a number of questions. These included: - What lead abatement testing has been done? - If no lead is found, the commission would advocate using a repainting strategy involving scraping, prepping, and repainting with a paint which does not contain lead. - If lead is found, what other abatement strategies are available besides encapsulating in vinyl siding and covered trim? - What is the difference in cost for painting and for window repair rather than window replacement? - Can the commission request more information on the condition of the windows whether they are repairable or not, and the cost differential? - Referred to the approval of the SHPO, and had questions about what the process was for approval for siding, which is typically not in conformance with the secretary standards. 2. HPP-2-03, 131 N. Foster Street The commission noted that this building has shake siding, and that vinyl siding is proposed as a replacement. The SHPO has not indicated a ruling on this as yet, but the commission members were concerned that the proposed vinyl siding would destroy one of the essential characteristics of the exterior. The commission had all of the same questions regarding this property that they did for the Chestnut St. property. Mr. Rieske said that he would try to schedule a meeting with the Development Office staff to discuss these issues with the commission, and will provide further information. He also indicated that he would try to get more specifics about the SHPO comments, process, and oversight. 3. Meeting Schedule - 2004. The schedule provided by staff was approved by consensus. 4. Election of Officers. By consensus, this item was moved to pending. 5. Joint Dinner Meeting with Planning Board: 6:00 to 9:00 p.m. Tuesday, December 16, 2003, at the Parthenon Restaurant, 227 S. Washington Square. - Phil Mondro, Curtis Sonnenberg, and Mary Tosach indicated that they would be able to attend. Whitney Miller, who was not at the meeting will receive this invitation by mail, and hopefully will respond as well. HDC Committee of the Whole - Minutes, December 4, 2003 Pa 2_33 6. HDC Evaluation Report Form. Mr. Rieske requested that this form be filled out by commission members and returned to him at the joint dinner meeting on December 16, 2003. 7. HPP-4-03, 1805 W. Shiawassee Street. Mr. Rieske distributed the application materials for this case. The application was received on Tuesday, December 2, 2003, so he had indicated to the Development office that it may not get considered this evening. The commission by consensus tabled this item. C. Old Business HDC-3-02, 221 E. Hillsdale Street, Fire Damage Rehabilitation - Request for Amendment to CoA, Skylights - Mr. Rieske reported that the applicant, Thomas Little, did not respond to the City's request that he meet with the HDC regarding the skylights for this property, and has not removed the skylights by the deadline given by the commission. The project has an overall completion deadline of December 31, 2003, so the skylights, which are in violation of the certificate of appropriateness, will be dealt with at that time. Commission members expressed their concern about progress on the project, and the enforcement of the denial of the amendment to the certificate of appropriateness. A discussion ensued about the enforcement options regarding this property, which need to be clarified administratively as well as with the commission at a future meeting. Mr. Rieske pointed out that the property, as a district resource, would be subject to the demolition by neglect provisions within the HDC ordinance. The consensus of the commission was while this appeared to be a worthwhile project, it is important that the certificate of appropriateness specifications be followed if possible. They suggested that for future applications, more information be submitted in the application, such as catalog numbers, pictures, and diagrams as necessary to make the intentions of the applicant clear. 2. HDC-1-03, 515 Cherry Street, Rear Porch and Carport- Update. Mr. Rieske had no news to report to the commission, this item will be removed from future agendas because the certificate of appropriateness has been given, and provided that progress continues on the property, the commission's role is completed. 3. HDC Web Site - Update - Mr. Rieske noted that the website is up and running, although he was not able to access it with his computer. His understanding is that it works with both Internet Explorer and Netscape. Mr. Mondro suggested that the Historic Preservation Recognition Awards nomination forms should be HDC Committee of the Whole - Minutes, December 4, 2003 Page4 included on the website, along with pictures of the awards given in the past, with perhaps a map showing their distribution throughout the City. D. Committee Reports 1. Executive Committee - None 2. Design Review Committee - None 3. Education Committee - None E. Pending Items: Future Action Required 1. Approval of minutes a. November 7, 2002 b. December 5, 2002 C. December 9, 2002 d. January 9, 2003 e. February 13, 2003 f. April 3, 2003 g. June 5, 2003 h. August 7, 2003 i. November 3, 2003 i. December 4, 2003 9. COMMISSION MEMBER COMMENTS Mr. Sonnenberg noted that the HDC Ordinance and Rules of Procedure conflict with regard to the quorum requirement. The Ordinance states that the presence of five (5) commissioners constitutes a quorum. The Rules of Procedure require five members or a majority of current members. The Rules will need to be amended to reflect the Ordinance. 10. COMMISSION MEMBER PRESERVATION RECOGNITIONS Mr. Mondro reported that a vinyl siding tear -off job on Jerome near Marshall is going extremely well, and will provide the address of this project. Ms. Tosach noted that a shingle -sided house on Sparrow St. across from St. Cashmere's Church has done some work that is very nice as well, and will also provide the address. 11. ADJOURNMENT - Meeting adjourned at 6:55 PM. \\Plan-dev%sharedlPLANNING OFFICE\Historic District CmsntHDC 20031HDC Minutes 20031HDC 120403 Minutes.wpd