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Home My WebLink About1996 Historic District Commission Minutes57 LANSING HISTORIC DISTRICT COMMISSION CI-Fy CL URK January 11, 1996 5:30 p.m. Planning Division Conference Room 119 N. Washington Square Annex, 2nd Floor Lansing, Michigan 48933 MINUTES I. CALL TO ORDER Chairperson Whitbeck called the meeting to order at 5:43 p.m. H. ROLL CALL a. Members Present: Aubuchon Jager Baweja Whitbeck Branstner Woods Busby b. Members Absent: Garcynski (moved out of the City) C. City Staff. Wynant Kate Barrier (Development Office Staff Michael Rawson (HDC Intern) Emily Olin (HDC Intern) d. Guests: Draft: 1/18/96 Approved: 2/1/96 To Clerk: 7/10/96 Paul Scott Sue Eby Diana Reedy M. APPROVAL OF AGENDA It was recommended that only minutes provided in the last packet of materials be reviewed and the minutes distributed at the November 2, 1995 meeting be tabled until the 2/1/96 HDC meeting. Lansing Historic District Commission Minutes- January 11, 1996 Page 2 MOTION: Aubuchon moved the agenda be approved as amended. Baweja seconded. Motion carried (7-0). IV. PUBLIC HEARINGS A. Advertised Public Hearings (none) B. Members of the Audience Wishing to Address the Commission Sue Eby, the Executive Director of the Franklin Street Coop, distributed a flyer inviting the members of the Historic District Commission to an open house to be held January 18, 1996. Paul Scott expressed his concerns to the Commission regarding the Elbinger project at Washington and E. Grand River Avenue which does not appear to be in compliance with the Department of the Interior's Guidelines for Historic Preservation. The Commission requested staff to write a letter to Doug Elbinger regarding the Commission's concerns and requested staff to invite Pat Cook of the Economic Development Corporation to the next HDC meeting to discuss the EDC funded projects as to what design standards are used in reviewing such projects. Mr. Scott also informed the Commission about an ad hoc housing committee that is being sponsored by Paul Novak and suggested the Historic District Commission's interests be represented on that committee. V. BUSINESS SESSION A. Approval of Minutes MOTION: Aubuchon moved the minutes of January 20, 1994 be approved; seconded by Busby. Motion carried (7-0). MOTION: Aubuchon moved the minutes of November 2, 1995 be approved; seconded by Branstner. Motion carried (7-0). B. New Business HPP-8-95, 610 N. Pennsylvania Avenue Wynant gave a brief summary of this request for Historic Preservation Program funds. Photographs and specifications pertaining to the exterior of the structure Lansing Historic District Commission Minutes -January 11, 1996 Page 3 were reviewed. Chairperson Whitbeck indicated that she would like to see a full set of specifications on this project. The property owner was not in attendance but Kate Barrier of the Development staff was there to answer questions and take comments from the Commission which included using pressure -treated wood only where absolutely necessary where it abuts the ground. The HDC also asked if windows were being replaced or repaired and asked about the color scheme for painting this unique Darius Moon house. This proposal will be brought back to the Commission at the February 1, 1995 meeting with more information as requested. 2. 1996 Meeting Schedule MOTION: Aubuchon moved the 1996 Meeting Schedule be approved as printed; seconded by Busby. Motion carried (7-0) Board Orientation Session —Establish time, place, and tour route The Commission agreed to go on a tour of historic places and resources throughout Lansing prior to their attendance at an orientation session. This was thought to be the best way to generate some enthusiasm among the Commission members prior to attending a sit down orientation session. The date discussed and agreed upon was Saturday, January 27, 1995 from 1:00 - 4:00 p.m. The HDC requested staff to arrange for the use of the Cata Trolley for the tour if possible. A City van will be used if the Trolley is not available for this date. C. Communications Wynant briefed the Commission on a phone call from Jim Fry representing the Circus Fans of America regarding a request for a Historic Marker at the Lou Adado Riverfront Park in honor of Joseph E. Warner. Discussion ensued on historic markers, their placement, and their relationship to location. The following was developed after much discussion to help guide the HDC in their review of historic markers: The Lansing Historic District Commission Policy on the Placement of Historic Markers in the City of Lansing Historic Markers shall be placed in a location significantly related to the text on the marker. Any proposed location for a marker which does not meet this criterion will be opposed by the Historic District Commission. Lansing Historic District Commission Minutes- January 11, 1996 Page 4 MOTION: Aubuchon moved the policy be approved and adopted by the Commission as written; Jager seconded. Motion carried (7-0). The Commission directed staff to send a letter to the applicant relaying the decision to Jim Fry with copies to Eric Reickel, Mayor Hollister, Bureau of History, State Historical Commission, and the owner of the property at 1230 W. Willow. MOTION: Jager moved to approve the letter as discussed and direct the staff to send the letter; Baweja seconded. Motion carried (7-0). D. Adjournment MOTION: Jager moved the meeting be adjourned at 7:45 p.m; Aubuchon seconded. Motion carried (7-0). Respectfully submitted, Donna Wynan Senior Pla r/1=IDC Staff LANSING HISTORIC DISTRICT COMMISSION AGENDA JANUARY 11,1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. CALL TO ORDER H. ROLL CALL A. Members B. Excused Absences C. City Staff D. Guests III. APPROVAL OF AGENDA IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission V. BUSINESS SESSION A. Approval of Minutes (Enclosed in this packet) 1. January 20, 1994 2. November 2, 1995 (Distributed in 11/2/95 packet) 3. February 7, 1995 4. March 2, 1995 5. September 7, 1995 6. September 14, 1995 7. October 5, 1995 B. New Business 1. HPP-8-95, 610 N. Pennsylvania Ave. 2. 1996 Meeting Schedule 3. Board Orientation Session - Establish Time, Place and Tour Route C. Communications D. Adjournment LANSING HISTORIC DISTRICT COMMISSION L1, Ji CITY i CLERK MINUTES FEBRUARY 1,1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. II. CALL TO ORDER Chairperson Whitbeck called the meeting to order at 5:41 pm. ROLL CALL A. Members Present: Aubuchon Branstner Whitbeck Baweja B. Members Absent: C. City Staff. D. Guests: Excused: Unexcused: Wynant Rieske Michael Rawson Diana Reedy III. APPROVAL OF AGENDA Woods Jager Busby Garcynski (moved out of the City) Draft 3/1/96 Approvel 3/ 7/ 96 To Clerk 7/10/96 It was recommended that the two items be added under New Business which were: #2: Appointment of Members to Ad Hoc Committee on Historic Preservation Week #3: Appointment of Members to an Ad Hoc Committee "to create channels of commuication between the HDC and the EDC " and make previous item #2, item 44 under New Business Under VI. Pending Items: #5. Mourer Foster - Historic District 46. HPP Tracking System MOTION: Woods moved the agenda be approved as amended. Jager seconded. Motion carried (7-0). Lansing Historic District Commission Minutes- Feb. 1, 1996 IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission V. BUSINESS SESSION A. Approval of Minutes 1. January 6, 1994 Page 2 MOTION: Jager moved the minutes of January 6, 1994 be adopted subject to the following changes: 1. Change the heading from AGENDA to MINUTES 2. Indicate the Mayor's name, Hollister under Committee Reports # 1. Seconded by Aubuchon. Motion carried (7-0). 2. February 3, 1994 MOTION: Baweja moved the minutes of February 3, 1994 be adopted as written; seconded by Jager. Motion carried (7-0). 3. April 14, 1994 MOTION: Aubuchon moved the minutes of April 14, 1994 be adopted subject to the following changes: 1. Under IV. B(1) Change "partake of to "participate in the "... HPP program; and 2. Under IV.B(2) Change date from May 28 to April 28, 1994. Seconded by Jager. Motion carried (7-0) 4. January 11, 1996 MOTION: Woods moved the minutes of January 11, 1996 be adopted subject to the following changes: 1. Under Roll Call: List Barrier, Rawson, and Olin under City Staff. 2. "Commission" misspelled on page 2 and the time frame for the orientation session should read 1:00 - 4:00; Seconded by Baweja. Motion carried (7-0). Lansing Historic District Commission Minutes- Feb. 1, 1996 Page 3 February 7, 1995 MOTION: Jager moved the minutes of February 7, 1995 be adopted subject to the following changes: * change "site" and "siting" to cite and citing on page 2, * change sentence to in the second paragraph to ...Mr. Abood filed a reauest for a Writ of Mandamus ordering the City or the Historic District Commission to grant his permit for a demolition permit citing the relevant parts of the State statute, but not the relevant parts of the City statute, which is basically the same thing. * change "suponaed" to subpoenaed. * End the first sentence in the last paragraph on page two after "...have been to appeal." * insert attachment after page 2 from Whitbeck with the preface.."Eleanor Love addressed these issues at the meeting and in a follow up letter. (See attachment to these minutes) Motion seconded by Baweja. Motion carried (7-0). 6. March 2, 1995 MOTION: Baweja moved the minutes of March 2, 1995 be approved as written; seconded by Aubuchon. Motion carried (7-0) 7. September 7, 1995 MOTION: Aubuchon moved the minutes of September 7, 1995 be approved subject to the following changes: * Add ... to page 2: "Unon reouest ... Rieske distributed copies of the City Council Resolution draft... " Motion seconded by Baweja. Motion carried (7-0). September 14, 1995 MOTION: Bawejamoved the minutes of September 14, 1995 be approved subject to the following changes: * Indicate that Tony Garcynski was an unexcused absence, (since he has moved out of the City but has not submitted his letter of resignation.) Motion seconded by Aubuchon. Lansing Historic District Commission Minutes- Feb. 1, 1996 Page 4 Motion carried (7-0). 9. October 5, 1995 MOTION: Jager moved the minutes of October 5, 1995 be approved subject to the following changes: * Indicate that Tony Garcynski was an unexcused absence. * Correct spelling of Larry Andrick's name * Page 4: Change the reference of Historical Society Anniversary to Historical Society Annual Meetine. * Change fifth paragraph under Communications to: Jager relayed a communication from Leslie Cavelle about the Board of Water and Light Smokestack Lugnut Logo, and discussed photographs that David Wiener made available to the local history room from the North Lansine walkine tour. Motion seconded by Baweja. Motion carried (7-0). B. New Business 1. Certified Local Government Application The Commission reviewed the draft application for Certified Local Government status with the following comments: 1. Under Whitbeck's resume, add: Coordinator for the City of Lansing for 13 years in the Human Resources Department... and add under "Demonstrated Interest in Historic Preservation;" In 1994, completed an extensive restoration of her 1878 home in Lansing of the Original Plat. She is currently acting as general contractor in its further restoration which involves converting the structure back to a single family home. Stephanie is married to William C. Whitbeck who serves on the Michigan Historical Commission. 2. Include a list of historic resources on the first page under "Basic Requirement No. 1. MOTION: Baweja moved to have changes made in the application and to bring it back to the next meeting for the Commission's review; seconded by Woods. Motion carried (7-0) 2. Appointment of Members to a Historic Preservation Week Ad Hoc Committee The Commission discussed the establishment of a committee to work on events during Historic Preservation Week (May 13-18). People recommended were: Mary Baweja Lansing Historic District Commission Minutes- Feb. 1, 1996 Page 5 Joanne Jager Leslie Sulskis (-not yet appointed to HDC) The Commission suggested Sulskis would be a good appointment to this committee. Wynant will contact to determine her interest and willingness to serve on this committee. Appointment of Members to a EDC Liaison Committee The Commission discussed the establishment of a committee that would keep track of EDC funded projects. People who volunteered were: Stephanie Whitbeck, Jim Aubuchon, and Tom Woods. Woods asked the HDC Chair to notify the EDC of this Ad Hoc Committee. 4. Appointment of Members to a HDC Design Review Committee The Commission discussed the establishment of a committee that would review the design details of projects brought before the Commission. Members who volunteered were: Branstner, and Whitbeck. Busby (who was not in attendance) and Sulskis (who has not yet been appointed to the Commission) were recommended for this committee to serve as needed. MOTION: Baweja moved and Jager seconded the appointments as listed. Motion carried (7-0). C. Old Business Brief Discussion of Historic District Commission Tour The Commission expressed its satisfaction with the tour of Lansing's historic resources as conducted and said much information was exchanged with each other. It was recommended that a vehicle larger than a City van be used next time a tour is planned. 2. Board Orientation Session —establish date and time The next board orientation session was planned for Tuesday, March 12, 1996 from 11:30 to 1:30 pm. Possibilities were discussed for lunch to be either catered or ordered for this session. D Communications Wynant reported on communications received over the past month. These included: 1. Letter from Kathryn Eckhert 2. Phone call from David Wiener regarding recommendations for the Mayor's Memorial Review Board 3. Letter from Pat Cook to the Commission VI. PENDING ITEMS No action was taken on the following pending items: 1. HPP-8-96: 610 N. Pennsylvania Ave. Lansing Historic District Commission Minutes- Feb. 1, 1996 Page 6 2. Revision of Rules of Procedure 3. 1996 Work Program 4. Old Town Historic District Proposal 5. Maurer -Foster Local Historic District Request 6. Tracking of HPP Projects, Building Permits in Districts, and Council Apropriation of Funds for Preservation of Commercial Properties VII. ADJOURNMENT MOTION: Aubuchon moved the meeting be adjourned at 7:42 pm; Woods seconded. Motion carried (7-0). submitted, Senior Planner /HDC Staff LANSING HISTORIC DISTRICT COMMISSION AGENDA FEBRUARY 1, 1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. CALL TO ORDER II. ROLL CALL A. Members B. Excused Absences C. City Staff D. Guests III. APPROVAL OF AGENDA IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission V. BUSINESS SESSION A. Approval of Minutes (Enclosed in this packet) 1. January 6, 1994 2. February 3, 1994 3. April 14, 1994 4. January 11, 1996 (Distributed in 11/2/95 packet) 5. February 7, 1995 6. March 2, 1995 7. September 7, 1995 8. September 14, 1995 9. October 5, 1995 B. New Business 1. Certified Local Government Application 2. Establishment of HDC Design Review Committee and Appointment of Members C. Old Business 1. Brief Discussion of Historic District Commission Tour 2. Board Orientation Session —establish date and time D Communications VI. PENDING ITEMS 1. HPP-8-96: 610 N. Pennsylvania Ave. 2. Revision of Rules of Procedure 3. Approval of 1996 Work Program 4. Old Town Historic District Proposal VII. ADJOURNMENT Drab: 3/21/96 Approved: 4/11/96 To Clerk: 7/10/96 LANSING HISTORIC DISTRICT COMMISSION C u� j i CLERK' MINUTES March 7,1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. CALL TO ORDER Chairperson Whitbeck called the meeting to order at 5:42 pm II. ROLL CALL A. Members Present Aubuchon Jager Baweja Sulskis Branstner Whitbeck Woods Busby arrived at 6:10 pm. B. Excused Absences No members were absent C. City Staff Wynant Rieske D. Guests Harry Emmons III. APPROVAL OF AGENDA MOTION: Woods moved the agenda be approved as written. Seconded by Jager. Motion Carried (7-0). IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission Harry Emmons, who serves on the Ingham County Historical Society introduced himself to the Commission. He stated that much of what historic preservation is about Historic District Commission Minutes- March 7, 1996 Page 2 is marketing. V. BUSINESS SESSION A. Approval of Minutes February 1, 1996 MOTION: Aubuchon moved to approve the minutes of February 1, 1996 subject to the spelling of Mourer Foster and Kathryn Eckert being corrected; seconded by Branstner. Motion carried (7-0). B. New Business 1. Letter to Council regarding Historic District Commission MOTION: Baweja moved the letter be approved to the City Council regarding the Commission subject to the conditions as recommended by Whitbeck and highlighed in the attached letter: Seconded by Branstner. Motion carried (7-0). (Busby arrived at 6:10 pm.) C. Old Business 1. Certified Local Government Application- Draft 2 The Conunission reviewed and discussed the list of properties at length as part of the application and requested an on -going process to review this and revisit the areas previously surveyed for greater accuracy and inclusiveness. MOTION: Aubuchon moved that the application be approved. Seconded by Baweja. 2. Committee Report: The Commission discussed changing the name of its Ad Hoc EDC Liaison Committee that would serve to establish a better line of communication with the Economic Development Corporation to the Ad Hoc Commercial Development Committee. MOTION: Woods moved to approve the name change; Aubuchon seconded. Motion carried: (8-0) D. Communications Historic Preservation Directory- request for information: Historic District Commission Minutes- March 7, 1996 VI. PENDING ITEMS Page 3 Wynant said she would respond to Michael Rawson's request for information on the Historic District Commission and present it at the April Meeting. 1. HPP-8-96: 610 N. Pennsylvania Ave. 2. Revision of Rules of Procedure 3. Old Town Historic District Proposal 4. 1996 Work Program 5. Mourer-Foster Local Historic District Request 6. Tracking of HPP projects, Building Permits in Districts, and Council Appropriation of Funds for Preservation of Commercial Properties VII. ADJOURNMENT MOTION: Baweja moved to adjourn the meeting at 7:02 pm; Aubuchon seconded. Motion Carried (8-0) Submitted, Donna Wynant Senior Planner[MC Staff LANSING HISTORIC DISTRICT COMMISSION AGENDA March 7, 1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 CALL TO ORDER II. ROLL CALL A. Members B. Excused Absences C. City Staff D. Guests III. APPROVAL OF AGENDA IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission V. BUSINESS SESSION A. Approval of Minutes February 1, 1996 B. New Business 1. Letter to Council regarding Historic District Commission C. Old Business 1. Certified Local Government Application- Draft 2 D. Communications VI. PENDING ITEMS 1. HPP-8-96: 610 N. Pennsylvania Ave. 2. Revision of Rules of Procedure 3. Old Town Historic District Proposal 4. 1996 Work Program 5. Maurer -Foster Local Historic District Request 6. Tracking of HPP projects, Building Permits in Districts, and Council Appropriation of Funds for Preservation of Commercial Properties VII. ADJOURNMENT Draft to Clerk 4 /26196 Approved I. i_, To Clerk7/10/96 ao UITI CLERK, LANSING HISTORIC DISTRICT COMMISSION MINUTES April 11, 1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. CALL TO ORDER Chairperson Whitbeck called the meeting to order at 5:55 pm. U. ROLL CALL A. Members Aubuchon Jager Baweja Sulskis Brantsner Whitbeck Busby Woods B. Excused Absences None C. City Staff Wynant Rieske D. Guests Paul Scott Diana Reedy III. APPROVAL OF AGENDA MOTION: Branstner moved the agenda be approved as written. Seconded by Aubuchon. IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission No comments were made. V. BUSINESS SESSION A. Approval of Minutes: April 11, 1996 MOTION: Baweja moved to approve the 4/11/96 minutes as written; Seconded by Woods. Motion carried: (8-0) (Note: The minutes as approved referenced a letter to the Mayor and Council regarding the HDC. This was reviewed and addressed under the Communications section of these minutes.) B. New Business: Committee Reports Ad Hoc Historic Preservation Week Committee: Wynant gave a brief report from this committee. The activities consist of Multi -Cultural History Day at the City Market on May 11 and historic preservation displays in the City Hall lobby during the week of May 12-18. The Committee is also working on a calendar of events for that week which will include a workshop entitled "How to Research Your Property" at the Local History Room on Wednesday, May 15, 5:00-8:00 pm. MOTION: Branstner moved to approve the verbal report by the Committee; Aubuchon seconded. Motion carried: (8-0) "SWOC" Analysis Rieske briefed the Commission on this process which stands for Strengths, Weaknesses, Opportunities, and Challenges. The Commission, through a silent process, wrote their comments on yellow post -it notes and placed them under each of these headings. (The results of this process are attached to these minutes.) The Commission agreed to continue this process at the next HDC meeting (May 2), when they would look for connections among the comments identified. This process will help enable the Commission to establish the 1996 Work Program. C. Communications 1. Letter to the Mavor and Citv Council reeardine the HDC. The letter was revised per the HDC comments from the last meeting and discussed by the Commission. (This letter is attached to these minutes.) 2. Flvers on the followine activities included: * Stain Glass Tour on April 20, 1996. * Preserve Community which is the flyer announcing the Multi -Cultural History Day at the Market. 3. Mavor's Invitation to the Historic District Commission to use Citv's Suite in Oldsmobile Park: Wynant distributed the memo from the Mayor's Office inviting the HDC to a Lugnuts game on preservation interests to share the suite with us that day. 4. Local History Room - Status report: Woods briefed the Commission on a meeting regarding the status of the Local History Room. He reported that the Lansing School District would stop supporting the Library in January of 1998 and said he drafted an article for the District Library agreement that would mandate that it cooperate and continue the present relationship with the Historical Society of Greater Lansing and keep the Local History Room open and also to pursue archival interests with the City of Lansing. Woods added that some of the funding could be provided by a district library. The Commission recommended a letter be written once the Library Board is appointed, and that it be forwarded to the City of Lansing. Woods and Jager will bring this back to the Commission next month with a report. Woods also suggested that the "seed be planted" for a City Archivist to be considered during the budget process. (Busby left the meeting.) 5. Historic Preservation Planner: Whitbeck stated that this new staff person is good only if that person does not get stretched in different directions. Rieske pointed out that the process to update the City's Comprehensive Plan would demand most of his time, leaving little time for the historic preservation planning. Whitbeck agreed to write a letter on this matter. VI. PENDING ITEMS 1. HPP-8-96: 610 N. Pennsylvania Ave. 2. Revision of Rules of Procedure 3. Old Town Historic District Proposal 4. 1996 Work Program 5. Maurer -Foster Local Historic District Request 6. Tracking of HPP projects, Building Permits in Districts, and Council Appropriation of Funds for Preservation of Commercial Properties VII. ADJOURNMENT MOTION: Jager moved the meeting be adjourned at 7:58 pm; Baweja seconded. Motion carried: (7-0). Respectfully Submitted, Donna Wynant Senior Planner C Staff LANSING HISTORIC DISTRICT COMMISSION AGENDA April 11,1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. CALL TO ORDER II. ROLL CALL A. Members B. Excused Absences C. City Staff D. Guests III. APPROVAL OF AGENDA IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission V. BUSINESS SESSION A. Approval of Minutes March 7, 1996 B. New Business: 1. Committee Reports 2. "SWOC" Analysis: Strengths Weaknesses Opportunities Challenges C. Communications VI. PENDING ITEMS 1. HPP-8-96: 610 N. Pennsylvania Ave. 2. Revision of Rules of Procedure 3. Old Town Historic District Proposal 4. 1996 Work Program 5. Maurer -Foster Local Historic District Request 6. Tracking of HPP projects, Building Permits in Districts, and Council Appropriation of Funds for Preservation of Commercial Properties VII. ADJOURNMENT Drab 7/10/96 Approved 7/11/96 _. To Clerk 7/12/96 11: 0 LANSING HISTORIC DISTRICT COMMISSION L.!! i'i i11 Ch 1' OLEI'K MINUTES May 2,1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. CALL TO ORDER Chairperson Whitbeck called the meeting to order at 5:40 pm. H. ROLL CALL A. Members Baweja Sulskis Branstner Whitbeck Jager Woods B. Absences Aubuchon (unexcused) Busby (excused) C. City Staff Wynant Rieske D. Guests Paul Scott III. APPROVAL OF AGENDA The following items were discussed as amendments to the agenda: Under Old Businesses: Preservation Planner Position Archivist Position Mourer-Foster Building- 615 N. Capitol Under Communications: Report on the April 19, 1996- Historic Preservation Conference MOTION: Baweja moved the agenda be approved as amended. Seconded by Jager. Motion carried: (6-0) IV. PUBLIC HEARINGS A. Advertised Public Hearings There were no public hearings B. Members of the Audience Wishing to Address the Commission Lansing Historic District Commission Minutes- Mav 2, 1996 Meetinq Paqe 2 Paul Scott indicated that he would be making application to the HPP program to repair his porch, but was concerned about the running into the 3 6 " requirement for porch railing height. Whitbeck pointed out that the Commission has written letters to the Building Office in support of historically appropriate railing. Paul Scott also added that regarding the letter to the Mayor and Council on the historic preservation planner position, that it should be pointed out that historic preservation will have an extremely beneficial effect on the City's tax base. V. BUSINESS SESSION A. Approval of Minutes April 11, 1996 MOTION: Jager moved to approve the 4/11/96 minutes as written. Seconded by Woods. Motion carried: (6-0) B. Old Business: Preservation Planner Position The Commission discussed the Preservation Planner position and expressed concerns that such a person not be spread thin into too many planning areas (i.e. land use regulation). The Commission consensus was that the new staff person should be involved in ensuring that preservation is addressed in the comprehensive plan for the City. Whitbeck presented a draft letter to the Mayor and City Council. Archivist Position The Commission discussed the status of the Local History Room, which is being curtailed at the time when access to this resource will be critical due to sesquicentennial celebration of Lansing and the 100th anniversary of Oldsmobile. Woods agreed to send a letter to the District Library Committee, addressed to Bauer as the Chair. He will send a draft, adding Jager's comments to Whitbeck for her signature. The District Library Committee will meet after 5/11/96 and the Intergovernmental Committee will meet the first Tuesday in June. MOTION: Baweja moved that the letter be sent to the District Library Committee as discussed. Seconded by Woods. Motion Carried (6-0) Mourer-Foster Building- Wynant presented a draft letter written to the State of Michigan Barrier Free Design Review Board regarding the barrier free requirements for the Mourer-Foster Building at 615 N. Capitol Avenue. After much discussion, the Commission decided to Draft 7/10/96 Approved 7/11196 To Clerk 7/12/96 LANSING HISTORIC DISTRICT COMMISSION MINUTES May 2,1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. CALL TO ORDER Chairperson Whitbeck called the meeting to order at 5:40 pm. II. ROLL CALL A. Members Baweja Sulskis Branstner Whitbeck Jager Woods B. Absences Aubuchon (unexcused) Busby (excused) C. City Staff Wynant Rieske D. Guests Paul Scott III. APPROVAL OF AGENDA The following items were discussed as amendments to the agenda Under Old Businesses: Preservation Planner Position Archivist Position Mourer-Foster Building- 615 N. Capitol Under Communications: Report on the April 19, 1996- Historic Preservation Conference MOTION: Baweja moved the agenda be approved as amended. Seconded by Jager. Motion carried: (6-0) IV. PUBLIC HEARINGS A. Advertised Public Hearings There were no public hearings B. Members of the Audience Wishing to Address the Commission Lansing Historic District Commission Minutes- Mav 2, 1996 Meeting Paqe 2 Paul Scott indicated that he would be making application to the HPP program to repair his porch, but was concerned about the running into the 36" requirement for porch railing height. Whitbeck pointed out that the Commission has written letters to the Building Office in support of historically appropriate railing. Paul Scott also added that regarding the letter to the Mayor and Council on the historic preservation planner position, that it should be pointed out that historic preservation will have an extremely beneficial effect on the City's tax base. V. BUSINESS SESSION A. Approval of Minutes April 11, 1996 MOTION: Jager moved to approve the 4/11/96 minutes as written. Seconded by Woods. Motion carried: (6-0) B. Old Business: Preservation Planner Position The Commission discussed the Preservation Planner position and expressed concerns that such a person not be spread thin into too many planning areas (i.e. land use regulation). The Commission consensus was that the new staff person should be involved in ensuring that preservation is addressed in the comprehensive plan for the City. Whitbeck presented a draft letter to the Mayor and City Council. Archivist Position The Commission discussed the status of the Local History Room, which is being curtailed at the time when access to this resource will be critical due to sesquicentennial celebration of Lansing and the 100th anniversaryof Oldsmobile. Woods agreed to send a letter to the District Library Committee, addressed to Bauer as the Chair. He will send a draft, adding Jager's comments to Whitbeck for her signature. The District Library Committee will meet after 5/11/96 and the Intergovernmental Committee will meet the first Tuesday in June. MOTION: Baweja moved that the letter be sent to the District Library Committee as discussed. Seconded by Woods. Motion Carried (6-0) Mourer-Foster Building- Wynant presented a draft letter written to the State of Michigan Barrier Free Design Review Board regarding the barrier free requirements for the Mourer-Foster Building at 615 N. Capitol Avenue. After much discussion, the Commission decided to Lansing Historic District Commission Minutes- May 2, 1996 Meetinq Paqe 3 communicate to the Mayor that the following five people be recommended to a historic district study committee for the designation of the Mourer-Foster Building and its environs as a local historic district. • John Foster * Larry Andrick • Stephanie Whitbeck * Thomas Woods * Todd Branstner MOTION: Branstner moved that a letter be written to the Mayor requesting that a historic district study committee be appointed for the Mourer-Foster Building and its environs, with the five as listed above recommended as members on the committee. Seconded by Sulskis. Motion Carried (6-0) B. New Business: Committee Reports Historic Preservation Week Ad Hoc Committee: Jager gave a synopsis on upcoming events for Historic Preservation Week She said that materials were prepared for Historic Preservation Week which included bookmarks (that included info on the Local History Room and the Historical Society) and two bibliographies on historic preservation. MOTION: Baweja moved to accept Jager's report. Seconded by Sulskis. Motion carried: (6-0) 2. Results of "SWOC" Analysis which stands for the following were discussed: * Strengths * Weaknesses * Opportunities * Challenges The Commission asked staff to reformat the results into people, programs, and purpose into a matrix and bring to the next meeting for review. C. Communications: April 19, 1996: Conference on Historic Preservation Wynant gave a report on this conference that she, Rieske, and Commission members Branstner and Sulskis attended. VI. PENDING ITEMS 1. HPP-8-96: 610 N. Pennsylvania Ave. 2. Revision of Rules of Procedure Lansing Historic District Commission Minutes- Mav 2, 1996 Meetinq Paqe 4 3. Old Town Historic District Proposal 4. 1996 Work Program 5. Mourer-Foster Local Historic District Request 6. Tracking of HPP projects, Building Permits in Districts, and Council Appropriation of Funds for Preservation of Commercial Properties VII. ADJOURNMENT MOTION: Baweja moved to adjourn the meeting at 8:10 pm; Seconded by Jager. Motion carried (6-0) Respe 11 bmitted, a Wynant Senior Planner C Staff LANSING HISTORIC DISTRICT COMMISSION AGENDA May 2,1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. CALL TO ORDER II. ROLL CALL A. Members B. Excused Absences C. City Staff D. Guests III. APPROVAL OF AGENDA IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission V. BUSINESS SESSION A. Approval of Minutes April 11, 1996 B. New Business: Committee Reports 2. Results of "SWOC" Analysis: (attached) * Strengths * Weaknesses * Opportunities * Challenges C. Communications VI. PENDING ITEMS 1. HPP-8-96: 610 N. Penn. Ave. (Pending income verification) 2. Revision of Rules of Procedure 3. Old Town Historic District Proposal 4. 1996 Work Program 5. Mourer-Foster Local Historic District Request 6. Tracking of HPP projects, Building Permits in Districts, and Council Appropriation of Funds for Preservation of Commercial Properties VII. ADJOURNMENT Approved 7/11/96 To Clerk 7/12/96 i LANSING HISTORIC DISTRICT COMMISSION UI i CI �ERK MINUTES JUNE 6, 1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. CALL TO ORDER Chairperson Stephanie Whitbeck called the meeting to order at 5:45 p.m. II. ROLL CALL A. Members Present: Jim Aubuchon Robert Busby Mary Baweja JoAnne Jager Todd Branstner Stephanie Whitbeck Thomas Woods B. Members Absent: Excused: Leslie Sulskis C. City Staff: Bill Rieske D. Guests: Larry Andrick, 615 N. Capitol Paul Scott, 412 W. Kilborn Ill. APPROVAL OF AGENDA MOTION: It was moved by Mr. Aubuchon, seconded by Mr. Branstner to approve the agenda as printed. On a voice vote, the motion carried unanimously (6-0). IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission: Paul Scott, 412 W. Kilborn, presented a preliminary proposal for plaques commemorating the sesquicentennial of the original plat. These plaques are -1- Approved 7/11/96 To Clerk 7/12/96 intended to be attached to the building, similar to house numbers. He suggests that the plaque be made of cast aluminum with raised letters and with a black background, and aluminum colored letters and that proceeds would go to furthering the activities of the Historical Society of Greater Lansing and the Local History Room. The Commission members encouraged Mr. Scott to develop the proposal for further consideration by the Commission. V. BUSINESS SESSION A. Approval of Minutes. No minutes were submitted for approval. The minutes were moved to pending on the agenda. The commission requested a final copy of the entire inventory of the past minutes that have been approved in recent months. B. Old Business Committee Reports Ad Hoc Committee on Historic Preservation week. Rieske presented the written report by Donna Wynant dated May 30, 1996 of the Committee on Historic Preservation Week activities. The Commission added two items to the overall comments: (1) The lights in the lobby should be kept on during night meetings; and (2) Next year should reflect the sesquicentennial celebration of the city and the original plaque. MOTION: It was moved by Mr. Branstner, seconded by Mr. Aubuchon to approve the report as corrected. On a voice vote, the motion carried unanimously (7-0). 2. Mourer Foster Update Larry Andrick, of Mourer Foster Insurance, 615 N. Capitol Avenue, provided an update of the status of the barrier free waiver application. He noted some difficulty with obtaining the proper door handle, which has to be custom made. Mr. Rieske presented a letter dated May 24, 1996 regarding 615 N. Capitol, to the director of the Office of Hearings of the barrier free design review board. This letter, which was signed by Donna Wynant, has a co -signature for Stephanie Whitbeck on behalf of the HDC. Mr. Andrick presented a letter from Mourer Foster requesting the initiation of an historic district study committee to investigate the possibility of a local historic district, which would include the Mourer Foster building, and -2- Approved 7/11/96 To Clerk 7/12/96 others. He offered his cooperation and assistance in this endeavor. MOTION: It was moved by Jager and seconded by Aubuchon to approve the letter to the Office of Hearings of the Barrier Free Design Board; and to approve the letter requesting the establishment of a local historic district for forwarding to the Mayor and City Council. On a voice vote, the motion carried unanimously (7-0). 3. SWOC analysis MOTION: It was moved by Mr. Aubuchon, seconded by Mr. Woods to table this for item consideration at another meeting. On a voice vote, the motion carried unanimously (7-0). C. New Business Ms. Jager raised a question on behalf of a citizen inquiry about a make safe or demolish order for a garage at 1016 N. Washington Street, between Maple and Kilborn. The structure was formerly a house, currently a garage, and may be the oldest structure in the city. The building reportedly has hand hewn beams and deserves restoration. Mr. Scott noted that the property is mentioned in the Willow -Pine Plan. MOTION: It was moved by Ms. Jager, seconded by Mr. Branstner to request immediate action to delay the demolition of this structure until the order is given by City Council. On a voice vote, the motion carried unanimously (7-0). A discussion ensued about a property in the 200 block of W. Ionia, which was demolished on the day of the Historic District Commission meeting. Ms. Whitbeck requested that copies of the demolition board minutes be provided to the Historic District Commission. D. Communications Mr. Rieske provided a short explanation of a preservation advocate news special bulletin dated May 19, 1996, regarding the Landmark Preservation Executive Order. He also noted a meeting announcement by the Michigan Department of State for State Historic Preservation offices fall workshop "Preserving More With Less" and "Historic District Commissioner Training" -3- Approved 7/11/96 To Clerk 7/12/96 on Friday, October 25, 1996 and Saturday, October 26, 1996, respectively, at the Michigan Library and Historical Center in Lansing, Michigan. VI. PENDING ITEMS Woods raised a question as to the status of the Rules of Procedure, for which he did substantial work in dictating for the benefit of the Historic District Commission. He requested that these be typed up and presented at the July Historic District Commission meeting. He also extended an offer for assistance in the work of creating a hard copy. VII. ADJOURNMENT MOTION: Mr. Aubuchon moved that the meeting, seconded by Ms. Jager to adjourn. On a voice vote, the motion carried unanimously. The meeting was adjourned at 6:37 p.m. (6-0). PM,eullysm Bill Rieske Recording Secretary -4- LANSING HISTORIC DISTRICT COMMISSION AGENDA June 6,1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. CALL TO ORDER II. ROLL CALL A. Members B. Excused Absences C. City Staff D. Guests III. APPROVAL OF AGENDA IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission V. BUSINESS SESSION A. Approval of Minutes May 2, 1996 B. Old Business: Committee Reports *Ad Hoc Committee on Historic Preservation Week 2. "SWOC" Analysis: * Strengths * Weaknesses * Opportunities * Challenges This will be a follow-up to the work done at previous HDC meetings on the SWOC Analysis. 3. Mourer- Foster Update *Letter in support of barrier free waiver *Letter initiating a Historic District Study Committee For 615 N. Capitol and environs. C. New Business D. Communications VI. PENDING ITEMS 1. HPP-8-96: 610 N. Pennsylvania Ave. 2. Revision of Rules of Procedure 3. Old Town Historic District Proposal 4. 1996 Work Program 5. Mourer-Foster Local Historic District Request 6. Tracking of HPP projects, Building Permits in Districts, and Council Appropriation of Funds for Preservation of Commercial Properties VII. ADJOURNMENT DRAFT Draft to Clerk 7122/96 Approved To Clerk —I—]— L-i'u SliN�3 CO3 LASING HISTORIC DISTRICT COMMISSION MINUTES July 11,1996; 5:30 P.M. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 1. CALL TO ORDER Chairperson Stephanie Whitbeck called the meeting to order at 5:35 p.m.. II. ROLL CALL A. Members Jim Aubuchon JoAnne Jager Mary Baweja Leslie Sulskis Todd Branstner Stephanie Whitbeck Robert Busby Thomas Woods B. Absences None C. City Staff Bill Rieske Donna Wynant D. Guests Paul Scott, 412 W. Kilborn (arrived at 5:55 p.m.) III. APPROVAL OF AGENDA Ms. Whitbeck asked that the election of officers be moved to after the discussion of Rules of procedure, and the Mourer-Foster letter remain under pending. MOTION: It was moved by Mr. Aubuchon, seconded by Ms. Jager to approve the agenda as amended. On a voice vote, motion carried unanimously (6-0, Busby and Woods absent). IV. PUBLIC HEARINGS A. Advertised Public Hearings There were no public hearings B. Members of the Audience Wishing to Address the Commission None Lansing Historic District Commission Minutes- July 11, 1996 V. BUSINESS SESSION A. Approval of Minutes DRAFT Page 2 Approval of Minutes to the June 6, 1996 meeting. In the ensuing discussion, several corrections and clarifications were noted. MOTION: It was moved by Mr. Aubuchon, seconded by Ms. Jager to approve the June 6, 1996 minutes as corrected. On a voice vote, the motion carried unanimously (8-0). 2. Approval of Minutes to the May 2, 1996 meeting. One correction was noted under committee reports on page 3; the word "revised" should be deleted. MOTION: It was moved by Mr. Brantsner, seconded by Mr. Woods to approve the May 2, 1996 minutes as corrected. On a voice vote, the motion carried unanimously (8-0). B. Old Business (Part 1): 1. Rules of Procedure a. Receipt of revisions proposed by Thomas Woods. Ms. Whitbeck said that the Committee's between two sets of Rules of Procedure, so that the Rules should be addressed before the election of officers. Mr. Rieske presented the draft changes to the Rules of Procedure as dictated by Thomas Woods. Several changes to the draft were also noted. MOTION: It was moved by Ms. Jager, seconded by Ms. Baweja to receive the Rules of Procedure draft. On a voice vote, the motion carried unanimously (8-0). b. Establishment of Rules of Procedure subcommittee. A discussion ensued regarding some changes to the Rules of Procedure prior to the appointment of a committee. The Commission discussed interpretations of the draft revisions, and the use of Mason's Manual instead of Robert's Rules of Order. Woods noted that a "Mason's Trainer" is available and he will see if he can locate one. ACTION: Chairperson Stephanie Whitbeck appointed a Rules of Procedure Subcommittee, consisting of the following members: Robert Busby, Thomas Woods, and Stephanie Whitbeck. Lansing Historic District Commission DRAFT Minutes- July 11, 1996 Page 3 C. New Business: Election of New Officers An extended discussion ensued to determine various members' willingness and availability to serve in the role of officer. MOTION: It was moved by Woods, seconded by Ms. Jager, to nominate Stephanie Whitbeck for the office of Chairperson. MOTION: It was moved by Ms. Baweja, seconded by Mr. Branstner, to nominate Tom Woods as Vice Chairperson. MOTION: It was moved by Mr. Aubuchon, seconded by Ms. Jager, to close the nominations and elect the slate of officers. On a voice vote, the motion carried unanimously (8-0). D. Old Business (Part 2): 1. Completion of the "SWOC" Analysis Mr. Rieske presented a July 11, 1996 draft of "SWOC analysis, Results from the April 11, 1996 Historic District Commission Meeting, as Edited and Consolidated." He discussed the categories that the listings were separated into, and led a discussion of the Commission's "strengths", "weaknesses", "opportunities", and "challenges" in the context of "people", "commission powers", "commission resources", "planning office matters", and "community." A lengthy discussion ensued regarding the contents of this analysis. Mr. Rieske suggested that the Commission discuss themes found. in the information presented. After some discussion, he noted several themes: ► Desire for greater cooperation on the part of PND staff toward historic preservation objectives, ► A lack of funds and staff, ► The need for proactive decision -making and action. ► The Commission jurisdiction over but a few properties, ► The suitability of "heritage" or "conservation" districts" (Mr. Branstner listed several municipalities with Conservation Districts, including: East Lansing, Grand Rapids, and Grand Haven). ► A lack of trust, communication and understanding between the Historic District Commission and other agencies. Mr. Rieske summarized his preliminary observations at the request of Chairperson Whitbeck: Lansing Historic District Commission DRAS Minutes- July 11, 1996 Page 4 • The Commission may want to focus its effort on creating new districts in order to solve problems pro -actively and to gain greater influence. • The Commission may want to establish partnerships with the Historical Society of Greater Lansing and/or the Lansing Neighborhood Council in order to advance its goals, particularly in the areas of education, public information, and outreach. Mr. Rieske suggested that the information from the "SWOC" analysis be utilized for input to the Rules of Procedure and the Work Program. Ms. Whitbeck suggested that the Commission delay action on the "SWOC" analysis, study the matter between meetings, and resume the "SWOC" analysis at the next meeting. The Commission agreed, and took no further action . E. Communications None. VI. PENDING ITEMS A. HPP-8-96: 610 N. Pennsylvania Ave. B. Old Town Historic District Proposal. C. 1996 Work Program. D. Tracking of HPP projects and building permits in local historic districts. E. Council appropriation of funds for preservation of commercial properties. F. Mourer-Foster Local Historic District Proposal. VII. ADJOURNMENT MOTION: It was moved by Ms. Baweja, seconded by Ms. Jager to adjourn. On a voice vote, the motion carried unanimously (8-0). The meeting was adjourned at 7:52 p.m. Approved 11/07/96 To Clerk 11/14/96 l ' LANSING HISTORIC DISTRICT COMMISSION [ l `i (;' r )II MINUTES SEPTEMBER 5, 1996, 5:30 p.m. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. CALL TO ORDER Chairperson Stephanie Whitbeck called the meeting to order at 5:50 p.m. II. ROLL CALL A. Members Present: Jim Aubuchon Thomas Woods Mary Baweja JoAnne Jager Todd Branstner Stephanie Whitbeck B. Members Absent: Excused: Leslie Sulskis Robert Busby C. City Staff: - Bill Rieske, Planning Office Donna Wynant, Planning Office Kathy French, Development Office D. Guests: Bill Copland, regarding HPP -8 -95 Martha MacFarlane Ron Koenig, Unconfirmed Historic District Commission appointee Ill. APPROVAL OF AGENDA Ms. Whitbeck requested that "increased facade amount for Historic Preservation Program" and "Commercial Funded Historic Preservation Guidelines" be added as items number 4 and 5 respectively, under Pending. It was moved and seconded to approve the agenda as amended. On a voice vote, the motion carried unanimously (5-0, Woods absent). IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission (None) Historic District Commission, September 5, 1996 V. BUSINESS SESSION Page 2 A. Minutes of July 11, 1996, were submitted for approval. Ms. Jager made a motion to approve the minutes as presented, Mr. Woods seconded the motion. The motion was approved unanimously on a voice vote (6-0). B. Old Business HPP-8-95: 610 N. Pennsylvania Avenue; Design Committee Report Ms. Whitbeck provided the Design Committee Report. She reported that the garage, floor refinishing, smoke alarms and landscape removal were removed from the specifications, and would be handled by the owner. More foundation work is necessary, along with the rebuilding of the chimney. Plumbing is an emergency, along with the replacement of some porch decking and some clapboards. Preparation for paint is the most important cosmetic activity. Two to three colors are proposed. Ms. Wynant noted that the decision before the Commission is the approval of funding and the paint color choice. A discussion of the history of the structure ensued. Mr. Copland reported that the enclosed back porch was constructed in the mid-1940's. Mr. Branstner noted that the house is plain except for the front facade. Mr. Koenig inquired about the interior condition of the roof and the chain of title and other historical research. Mr. Woods asked what recent exterior improvements had been made. A discussion ensued about the paint colors chosen. The applicant suggested that the colors be similar to the "Painted Ladies" of San Francisco. The Commission members noted that the colors should be authentic to the City of Lansing and to the project as much as possible. The discussion continued about the discretion granted to the applicant and the degree of flexibility afforded by the Commission, in contrast with the need for authenticity. Ms. Whitbeck noted that historically authentic colors are required for funding. Ms. Jager noted that flexibility exists in varying shades within the hue in the palate. The Committee offered assistance in terms of the color choice, with the proviso that the color choice should remain affordable within the project. Ms. Whitbeck requested a motion to approve, contingent upon agreement of colors, to be ratified at the next HDC meeting. Mr. Koenig requested a clarification that the colors should agree to the colors of the period in which the structure was constructed. It was moved by Mr. Woods, seconded by Ms. Baweja, to approve the loan contingent upon Design Committee concurrence on the colors. On a voice vote, the motion carried unanimously (6-0). The committee offered to meet at noon on Sunday, September 8, 1996, and Mr. Koenig offered his services at the committee meeting. Ms. Wynant introduced Kathy French of the Development Division, to discuss the HPP Loan Process in light of this loan application, and to get input on draft improvements to the HPP Program Guidelines. She noted Historic District Commission, September 5, 1996 Page 3 that a low and moderate benefit must be exhibited by the project, and verification of Mr. Copland's income begins again in two months. She went through the guidelines she distributed and requested HDC comments by the October commission meeting. She also noted that three inquiries are "in the pipeline," and may come up for commission action soon. 2. Completion of SWOC Analysis Mr. Woods noted that the process has been difficult, yet valuable. Ms. Jager commented that the HPP Program improvements may be a result of the SWOC improvements. Ms. Whitbeck reported on her meetings with Dennis Sykes, Planning and Neighborhood Development Department Director. She discussed his interest in team building and building sensitivity all around, especially with Code Compliance. She noted that the last HPP project approval was a positive experience. Mr. Woods suggested that this work be integrated into the committee being established for future HDC operation. Mr. Rieske requested commission action to come to closure on the SWOC analysis. It was moved by Ms. Jager, seconded by Mr. Branstner, to come to closure on the SWOC analysis, and consider beginning action plans and subcommittee's to extract action plan items from the SWOC analysis. On a voice vote, the motion carried unanimously (6-0). Ms. Jager suggested discussing the SWOC analysis in some casual discussion/brown bag sessions and on an ad hoc type committee, and suggested Tuesday, September 10, as the first meeting of this ad hoc committee. The commission was in general agreement with this suggestion. 3. Rules of Procedure - Establishment of Next Committee Meeting. The committee members suggested that the meeting date be determined at a later date. C. New Business - NONE D. Communications Ms. Whitbeck reported briefly on the Michigan Capital Sesquicentennial Commission. Ms. Wynant noted several upcoming events: A Main Street training session on September 12 and 13, for the Old Town/Main Street designation. 2. An historic preservation conference in Chicago 3. A State Historic Preservation Officer annual conference Oct. 25 & 26. 4. Historical Society of Greater Lansing, September 27 walking tour of the riverfront area. Historic District Commission, September 5, 1996 Page 4 5. Home tour of the Moores River Drive neighborhood. Ms. Jager mentioned the James P. Edmonds house at 531 S. Capitol, and a Michigan Society of Planning Officials annual meeting on Sept. 25, 26, and 27. VI. Pending Items 1. Old Town Historic District Proposal. 2. 1996 Work Program. 3. Tracking of HPP projects, Building Permits in Districts, and Council Appropriation of funds for Preservation of Commercial Properties. 4. Increased facade amount for Historic Preservation Programs. 5. Commercial Funded Historic Preservation Guidelines. VII. Adjournment A motion was made by Ms. Baweja, seconded by Ms. Jager, to adjourn the meeting at 7:40 p.m. The motion was approved unanimously on a voice vote. Re P ly it itte , Bill Rieske Recording Secretary , LANSING HISTORIC DISTRICT COMMISSION MINUTES Approved 11/07/96 To Clerk 11/14/96 OCTOBER 10, 1996, 5:30 p.m. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 CALL TO ORDER Chairperson Stephanie Whitbeck called the meeting to order at 5:40 p.m. ROLL CALL A. Members Present: Jim Aubuchon Mary Baweja Todd Branstner B. Excused Absences: Leslie Sulskis Robert Busby Thomas Woods Ron Koenig (not yet sworn in) JoAnne Jager Stephanie Whitbeck C. City Staff: Dennis Sykes, Director of Planning and Neighborhood Development Eleanor Love, Planning Manager Bill Rieske, Planning Office Donna Wynant, Planning Office Kate Barrier, Development Office Kathy French, Development Office D. Guests: None Mr. Rieske reported that Thomas Woods and Robert Busby both called in and requested an excused absence. It was moved by Mr. Aubuchon, seconded by Ms. Jager, to grant excused absences to Mr. Busby and Mr. Woods. On a voice vote, the motion carried unanimously, (5-0) APPROVAL OF AGENDA Mr. Rieske reported that Jesse Lothamer had met with staff and his concerns were addressed regarding 533 S. Grand Avenue. He will be returning to the commission with a proposal at a later date. It was moved by Ms. Baweja, and seconded by Mr. Branstner, to approve the agenda as amended. On a voice vote, the motion carried unanimously (5-0). Historic District Commission, October 10, 1996 Page 2 IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission Mr. Sykes, Director of the Planning and Neighborhood Development Department, and Ms. Love, Planning Manager, addressed the commission about a variety of operational concerns. Mr. Sykes provided some background on his meetings with Ms. Whitbeck and Mr. Woods, and reemphasized the importance of historic preservation in the development and revitalization of Lansing. The main points were: • The reinstitution of monthly board chair meetings with the planning manager, to discuss department matters, board roles, and problem solving. • Historic Preservation Planner description. He requested input on the work plan for the historic preservation planner. Mr. Sykes reported that each division of the department, Planning, Development, EDC, Code Compliance, and Building Safety, will have representatives at the upcoming Historic Preservation Conference on October 25-26, 1996. Mr. Sykes requested input on the Michigan Retailers Association project, which involves the possible relocation of a home in an historic area. Other points raised included the importance of education and public relations in the Historic Preservation effort, the possibility of a neighborhood conservation ordinance, and the need to make Historic Preservation personal, rather than a "faceless government" approach. Ms. Whitbeck raised some questions about coordinating historic preservation with the sesquicentennial events, including having the state capitol in a local district. Mr. Koenig requested further input on the Historic Preservation Planner position. Ms. Love explained the functions of the Historic Preservation Planner as it relates to past work plan items of the commission. Mr. Koenig offered to provide contacts for publicizing or advertising the availability of this position. V. BUSINESS SESSION A. Minutes of September 5, 1996 meeting were not available for approval. B. Old Business HPP-8-95: 610 N. Pennsylvania Avenue Kathy French and Kate Barrier of the Development Office reported that the applicant had completed all necessary activities prior to the approval of his application. This included the clearing of brush, cleaning of basement stair and pantry, the replacement of one window, and the installation of six smoke detectors. Historic District Commission, October 10, 1996 a. Design Committee Report Page 3 Ms. Wynant reported that the applicant had selected paint colors from an O'Leary Paint palate for historic preservation colors. Koenig noted that these colors are much closer to the colors which appeared on the building originally, and what appears generally within the Lansing region. A discussion ensued in which the main issues were the accuracy of the chosen colors, the placement of colors, including trim and body colors, as well as further detailing. The commission found that the proposed colors are far more compatible with the original colors of the building, and the colors used within the region. The commission also found that the building style is a vertical style, in that horizontal banding not be highlighted by trim colors. b. Commission Action It was moved by Mr. Branstner, seconded by Mr. Aubuchon, to approve the following colors from the O'Leary Brochure "Grand Traverse Bay Restoration Colors" for use in HPP-8-95, 610 N. Pennsylvania Avenue: Body: Newport Beige Trim: J11-1 Door, Window Sash and other details (fleur de lis, fans, etc.): EX73X (dark Green) The commission would not approve the use of Weston Green, and would discourage the use of banded color. On a voice vote, the motion carried unanimously. 2. Rules of Procedure, Certified Local Government, and Historic Preservation Grant submission. Mr. Rieske provided the time table for the completion of these three items. He noted that the grant application is due into the State of Michigan on November 30, 1996. He requested that another Rules of Procedure committee meeting be set. Ms. Whitbeck suggested Wednesday, October 16, 1996, at 3:00 p.m. as a tentative time and date. Mr. Rieske added that he would confirm this with Mr. Woods. 3. Commission suggestions for Development Office Re: HPP loan program, and discussion of raising the loan limits. Ms. French requested further comments from the commission regarding the HPP Program. The commission suggested that the HDC review each loan project prior to the review by the State Historic Preservation Officer, which is required by Federal Regulations. A discussion ensued regarding this suggestion, due to the additional red tape it would entail, and the commission suggested that simultaneous review take place by the commission and the state. Mr. Rieske raised the question of whether the city should protect the appearance of HPP-funded projects with a facade easement. The loan is Historic District Commission, October 10, 1996 Page 4 already secured by a lien, and an easement could be added to this lien. In the ensuing discussion, the commission voiced concerns that this may be overly confrontational and regulatory. The commission noted that the loan amount has been constant since 1983. It was moved by Mr. Branstner, seconded by Ms. Baweja, to request that Mr. Rieske submit a request in writing to Development Director Emil Winnicker that the HPP loan amount available per facade be doubled since it has not been raised since 1983. On a voice vote, the motion carried unanimously (5-0). It was moved by Ms. Jager, seconded by Mr. Aubuchon, that Mr. Rieske also request in writing a status report on the commercial restoration money for historic districts that was appropriated by City Council, along with a request that the Development Division meet with the commission on this matter. On a voice vote, the motion carried unanimously (5-0) 4. SWOC Implementation/Work Program a. Committee formation and membership Mr. Rieske requested that the process of developing a work plan be formalized, due to its importance and the ability to track decision. Ms. Jager noted a number of items to add to the rules of procedure committee deliberations. These included having an educational committee to develop brochures, to compile pertinent Lansing historical information in perhaps an outline form, and to evaluate areas for potential eligibility for local districts. Ms. Jager suggested that a design committee be responsible for developing an application for historic preservation grants, recommendations on approval of permits and loans, and the monitoring the results of same, and the evaluation of effectiveness. She suggested that the committee of the whole be charged with discussing matters of historic preservation and accepting issues referred to. the committee of the whole or discharged from another committee to the committee of the whole. Ms. Jager suggested that brochures be developed regarding the economics of historic preservation, how to research your house, and other historic preservation topics. Mr. Rieske suggested that perhaps a bibliography would be suitable to direct people to existing historic preservation resources. Mr. Branstner suggested that a series of brochures be established. Ms. Whitbeck indicated a concern for too many irrelevant work plan items and wished to direct the commission to team building, reaching the broader community, the Lansing local history room, and the historic value of old artifacts, and the sesquicentennial. Historic District Commission, October 10, 1996 Page 5 b. Set next committee meeting Ms. Whitbeck suggested a motion to complete the rules of procedure and the work plan "within the next month." It was moved by Ms. Baweja and seconded by Mr. Branstner to complete the rules of procedure and work plan within the next month. On a voice vote, the motion carried unanimously. Ms. Whitbeck and Ms. Jager agreed to meet regarding the work on Thursday, October 17, 1996, at noon. C. New Business Historic Preservation Week, 1997 Mr. Branstner and Ms. Jager agreed to serve on a committee regarding Historic Preservation Week, coordinating this with sesquicentennial activities. 2. Report on Sesquicentennial Committee Ms. Wynant reported on current activities of the commission. She distributed a draft dated September 24, 1996, of the report from the Sesquicentennial Commission. Ms. Whitbeck, who had just attended a commission meeting, reported on changes between that draft and the more current draft. D. Communications Mr. Rieske referred to a brochure in the HDC packet regarding an historic preservation workshop to be held by the Michigan Bureau of History on October 25 and 26, 1996. He and Ms. Wynant noted that the city would be able to pay the cost for any commission members. Mr. Branstner, Mr. Koenig, Ms. Whitbeck, and Ms. Baweja agreed to attend, Ms. Jager and Mr. Aubuchon declined. Ms. Wynant also noted that the Roswell Everett House, 131 W. Miller, was designated as a State Historic Structure. Mr. Rieske reported that Mr. Busby indicated by phone that he was resigning, and that a letter was forthcoming. VI. Pending Items Old Town Historic District Proposal. 2. Tracking of HPP projects, building permits in districts. 3. Council appropriation of funds for the preservation of commercial properties - Program guidelines. Historic District Commission, October 10, 1996 VII. Adjournment Page 6 A motion was made by Ms. Jager, seconded by Mr. Branstner, to adjourn the meeting at 8:30 p.m. The motion was approved unanimously on a voice vote (5-0). R ectfully mitt b-TI Bill Rieske Recording Secretary Draft to Clerk: 11 -27-96 Approved: 12-5-96 To Clerk: 12-17-96 LANSING HISTORIC DISTRICT COMMISSION 1i J MINUTES r-V, NOVEMBER 7, 1996, 5:30 p.m. I C WA Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 I. CALL TO ORDER Acting Chairperson Thomas Woods called the meeting to order at 5:45 p.m. to proceed with an informational meeting without a quorum. J. Aubuchon arrived at 5:50 to complete the quorum. II. ROLL CALL A. Members Present: Jim Aubuchon Thomas Woods Mary Baweja JoAnne Jager Todd Branstner B. Members Absent: Excused: Ron Koenig Stephanie Whitbeck Other Absences: Leslie Sulskis Robert Busby C. City Staff: Bill Rieske, Planning Office Donna Wynant, Planning Office Dennis Sykes, Director Planning & Neighborhood Dev. Eleanor Love, Manager of Planning D. Guests: None III. APPROVAL OF AGENDA An item "C. Comments" was inserted before "IV. Public Hearings". It was moved by J. Jager, and seconded by M. Baweja to approve the agenda as amended. On a voice vote, the motion carried unanimously (5-0) IV. PUBLIC HEARINGS A. Advertised Public Hearings (None) B. Members of the Audience Wishing to Address the Commission (None) HISTORIC DISTRICT COMMISSION, November 7, 1996 Page 2 C. Staff Comments Planning and Neighborhood Development Director Dennis Sykes addressed the commission concerning the Board Chairs meeting held Friday morning, October 25, 1996, at which the Historic District Commission could not be represented due to time conflicts. He reported on progress made at the Board Chairs meeting, including discussion of the evaluation form, past work plans, new initiatives, which he discussed in further detail: • Sign Ordinance. Mr. Sykes reported on a project to identify corridors where sign violations are occurring rampantly. The staff has videotaped all signs in all business districts. He discussed the possibility of an amnesty, followed by a public relations effort and an aggressive enforcement in targeted areas where violations have occurred. Commission members discussed the possibility of providing design services at the staff level, and possibly a unified design theme for signs in historic districts. Commission members also raised the possibility that the amnesty would be city wide, to encourage compliance outside of the targeted areas. • Master Planning Process. Mr. Sykes reported on an effort to accelerate the master planning process, particularly in the downtown area. He discussed the possibility of hiring a consultant to complete a strategic plan for the downtown and Old Town areas and to merge this process with comprehensive planning. He also sited new projects at the B-1 site downtown and the Turner/Riverfront site in Old Town, as new developments within this planning area. • River and Waterfront Board. Mr. Sykes raised the possibility of folding this Board into the Parks Board, to increase its role and visibility in the planning of the riverfront. Other alternatives are also being considered. • Board Communication with Staff. Mr. Sykes requested that Board members communicate with Planning Manager Eleanor Love or himself. This will facilitate a coordinated problem solving effort within the department which will make the most of department resources. Woods complimented the Planning and Neighborhood Development Departments moves in the last six months to increase its coordination. • Historic Preservation Senior Planner Position. Ms. Love reported on the Senior Planner position for historic preservation, and Ms. Wynant offered to distribute a copy of the job description to all commission members. Ms. Love discussed the efforts to advertise the position to solicit qualified applicants. • Ms. Love also requested that all Board Evaluation questionnaires be returned to her on or before November 14, 1996. Mr. Woods offered to include an agenda item early in the evening for staff comments, to provide more opportunities for input from all levels of staff. HISTORIC DISTRICT COMMISSION, November 7, 1996 V. BUSINESS SESSION A. Approval of Minutes Page 3 Minutes of September 5, 1996: After the commission noted several corrections, it was moved by Ms. Jager and seconded by Mr. Branstner, to adopt the September 5, 1996 minutes as corrected. On a voice vote the motion carried unanimously, 5-0. 2. Minutes of October 10, 1996: Several corrections were noted. It was moved by Mr. Aubuchon, seconded by Ms. Jager, to approve the October 10, 1996 minutes as corrected. On a voice vote the motion carried unanimously, 5-0. B. Old Business Historic Preservation Grant Program Application Mr. Rieske referred to his memo dated October 30, 1996, regarding this grant application, and the November 1995 application that was attached. He reported that the 1996 - 97 application is intended to be a refined version of the 1995 application . Some refinement of the project areas is being made to be more specific about the properties included, and to accommodate the suggestions of the Bureau of History. He introduced Carolyn Cooper, a graduate of Eastern Michigan University, who is volunteering with the Planning Office on the completion of the application. The grant request may range from $5,000 to $30, 000, and is available only to Certified Local Governments. The City of Lansing's CLG application was submitted on October 31, 1996. Two significant changes in the application will be made to the City's 1996 application, over the 1995 application: First, the Planning Project which hires a consultant to prepare revolving loan fund guidelines for the $15,000 commercial historic preservation program has been deleted, as this activity can be done by the Historic Preservation senior planner. Second, the pre -development project component has been deleted, which involved a joint financing project with the Economic Development Corporation. The deletion of those two items reduces the grant request to approximately $13,191, which is more in line with the amount of money available. (Currently, there are twelve certified local governments and $66,000 of Historic Preservation Grant funding available to these CLG's. In 1995, five grants were awarded.) Mr. Rieske noted that due to the change in the boundaries, the number of units that get surveyed may differ slightly, and due to inflation, the unit price may change slightly as well, so the grant amount to be requested will reflect these changes. It was moved by Ms. Baweja and seconded by Ms. Jager to approve the 1996-97 Historic Preservation Grant Program, based upon the 1995-96 application and the information presented at the meeting. On a voice vote, the motion carried (5-0). HISTORIC DISTRICT COMMISSION, November 7, 1996 Page 4 2. Rules of Procedure - Adoption The Commission discussion and action is in reference to the October 30, 1996 draft of the Rules of Procedure, distributed in the November 7, 1996 meeting packet. Mr. Rieske reported that the '96-'97 Historic Preservation Grant program funds activities conducted only by Certified Local Governments. He added that Lansing's CLG application containing the draft Rules had been submitted to the Bureau of Michigan History, but that an approved Rules of Procedure strengthens the City's application. He began the staff report by discussing the preamble and Section 1 regarding the commission's duties and functions. He reported that the preamble refers to the commission as a review board under City Charter, because the commission makes decisions that have legal weight. He added that a request has been made to the City Attorney to clarify the commission's status under Charter. The Attorney will also review the adopted Rules of Procedure for compliance with the Charter and City ordinances. Mr. Rieske continued with an overview of the Rules. Commission members noted that they are familiar with the material, and requested a brief discussion of only the main points in the October 30 draft. Section 3.2 B "Tenure." Mr. Branstner and Mr. Woods suggested deleting this subsection due to the time commitments of some Commission members, and past difficulty of finding prospective commission members. It was moved by Mr. Branstner, seconded by Mr. Aubuchon, to delete this subsection. On a voice vote, the motion carried unanimously (5-0). Section 4.7 "Order of Business." The consensus of the commission was to add "staff comments" after "public comment," in order to provide an early opportunity for Planning and Neighborhood Development staff, including the Director, to comment on matters relevant to the Commission; and to include "comments from the Commission," including those of the Chair, as an agenda item 5 e. It was moved by Ms. Jager, seconded by Mr. Aubuchon, to amend Subsection A to add a new agenda item 4 for "Staff Comments," to renumber the agenda items sequentially, and add an item 5.e for "Commission Member Comments," which includes comments from the Chairperson. On a voice vote, the motion carried unanimously (5-0). Section 4.7 B regarding special meeting agendas. A revision was suggested for the sake of brevity. It was moved by Mr. Aubuchon, seconded by Ms. Jager, to amend to read "The agendas for each special meeting shall be prepared by the HISTORIC DISTRICT COMMISSION, November 7, 1996 Page 5 Secretary and approved by the Commission." On a voice vote, the motion carried unanimously (5-0). Section 4.4 "Quorum." Mr. Woods suggested language in Subsection B to cover all motions, and to substitute language in Subsection C for the sake of brevity. It was moved by Ms. Jager, seconded by Mr. Aubuchon, to take the following actions: ► move Subsection B to Section 4.9, and amend it to read "Any action, including an amendment to a motion, is by majority vote of those present," unless the ordinance requires otherwise; ► renumber Subsection C to B; and ► amend the new Subsection B to read "Whenever a quorum is not present at a regular or special meeting, those present may meet informally. No official action may be taken at a meeting without a quorum. " On a voice vote, the motion carried unanimously (5-0). Mr. Rieske added that he would check the ordinance for consistency. Section 6 "Committees." Mr. Rieske discussed the committee system outlined in Section 6. He noted that committees can assist the Commission in completing its work more quickly, and that all committee functions must be conducted in compliance with the Open Meetings Act. Section 6.3 "Ad Hoc Committees and Task Forces." A clarification was suggested regarding the appointment of members. It was moved by Mr. Aubuchon, seconded by Ms. Jager, to amend subsection 6.3 to begin as follows: "The Commission Chairperson may establish committees or task forces ... " On a voice vote, the motion carried unanimously (5-0). Section 4.9 "Voting." A revision to Subsection A was suggested for the sake of brevity. It was moved by Ms. Jager, seconded by Mr. Aubuchon, to amend Subsection A to read "Voting shall be recorded by verbal `ayes' and `nays'," to add the new Subsection B from Section 4.4, and to renumber the sections to reflect this change. On a voice vote, the motion carried unanimously (5-0). Adoption. It was moved by Mr. Aubuchon, seconded by Mr. Branstner, to adopt the Rules of Procedure draft dated October 30, 1996, as amended. On a voice vote, the motion carried unanimously (5-0). HISTORIC DISTRICT COMMISSION, November 7, 1996 Page 6 A discussion ensued about the revision or reconsideration of the Rules of Procedure. Mr. Rieske noted that the procedure for doing so is outlined in Section 7. 3. Work Plan (based on SWOC) Ms. Wynant reported that she is working on a work plan in a matrix format, which will be more brief and may make it easier to use. The work plan, however, is not completed at this time. C. New Business Report on Preservation Conference: 10/25 & 10/26 Ms. Wynant handed out materials that were distributed at the conference, along with some summary notes. D. Communications Ms. Jager distributed a brochure dealing with the Historic District Commission and historic preservation in Lansing. She also distributed an outline of Lansing history intended for the commission members manual, and information on the Pleasant Grove Neighborhood. Lastly, Ms. Jager submitted a letter stating that she will be absent for twelve months or more, and will thus be unable to attend Commission meetings. 2. Ms. Wynant distributed (1) information regarding an Old Town futuring session on Wednesday, November 20, (2) an announcement of the Preservation Network Ball in Detroit, and (3) information regarding the Historic Preservation Senior Planner position, and a Rehabilitation Coordinator position in the Development division. VI. Pending Items 1. Old Town Historic District Proposal 2. Tracking of HPP projects, Building Permits in Districts, and Council Appropriation of funds for Preservation of Commercial Properties VII. Adjournment The meeting was adjourned at 8:15 p.m. Respectfully Submitted, Bill Rieske Recording Secretary Draft to Clerk: 12/18/96 Approved: 1/9197 To Clerk: LANSING HISTORIC DISTRICT COMMISSION MINUTES DECEMBER 5, 1996, 5:30 p.m. Planning Division Planning & Neighborhood Development Department Conference Room 119 North Washington Square Annex; 2nd Floor Lansing, Michigan 48933 CALL TO ORDER Acting Chairperson Thomas Woods called the meeting to order at 5:45 p.m. A. Roll Call: Members Present: Jim Aubuchon (arrived at 5:50 p.m.) Mary Baweja Todd Branstner Thomas Woods B. Excused Absences: .. '� + Ron Koenig Stephanie Whitbeck Other Absences: Leslie Sulskis C-> rn o r C. Introductions: Bill Rieske, Planning Office Donna Wynant, Planning Office Eleanor Love, Manager of Planning D. Approval of the Agenda Mr. Rieske presented a revised agenda, which provided more detail and a correction on the date of the meeting. He also requested that a work plan be included as a third item under new business, and approval of the 1996 annual report as a fourth item under new business. He also discussed the format of the agenda which was established in the rules of procedure. It was moved by Mr. Aubuchon, seconded by Ms. Baweja, to approve the agenda as amended. On a voice vote, the motion carried unanimously (4-0). HEARINGS (ADVERTISED) A. None PUBLIC COMMENT A. None HISTORIC DISTRICT COMMISSION, December 5, 1996 IV. STAFF COMMENTS Page 2 Ms. Love distributed a copy of the job description for the Senior Preservation Planner Position. She noted that applications are currently being sought, and will be accepted until Friday December 6, 1996. She expects to conduct interviews of qualified applicants during the second week in January, 1997. She also described the testing and selection process that will be used. Ms. Love also announced an upcoming Board Chairs meeting at 8:00 a.m. on Friday, December 20, 1996. She also requested that any evaluation questionnaires that have not been returned be turned in as soon as possible. Mr. Rieske reported that the memoranda to the Development Director regarding raising the HPP loan amounts and requesting a status report for commercial restoration money had been dictated and was in the process of being transmitted to Emil Winnicker. *W*i1011**11R]x0110101 A. Approval of Minutes, November 7, 1996 It was moved by Ms. Baweja and seconded by Mr. Branstner to approve the November 1996 minutes as printed. On a voice vote, the motion carried unanimously (4-0). B. Committee Reports Committees, which are in the formative stages, had no reports for the commission. C. Pending Items (for action at subsequent meetings) 1. Tracking of HPP projects, building permits in districts The commission, by consensus, requested that this be addressed by staff comments at the next meeting. 2. Council appropriation of funds for the preservation of commercial properties - Program guidelines Mr. Rieske noted that this would be an activity for the Preservation Planner, once on board. It is listed as a -1997 priority in the 1996 annual report. Ms. Wynant added that the Main Street program design committee chair, Carolyn Cooper, has been working on design guidelines for the Old Town area and making substantial progress on design guidelines that may be usable for this new funding program. 3. North Lansing Historic District Proposal This item was also listed as a 1997 priority for the Commission. Ms. Wynant noted that while progress on the issue is stalled, the Main Street design committee is actively working on design guidelines, and while there is no consensus for the establishment of a local district, there is some sentiment for taking this action. D. New Business 1. Approval of Regular Meeting Schedule for Calendar Year 1997 It was moved by Mr. Aubuchon, seconded by Ms. Baweja, to approve the 1997 regular meeting schedule as printed. Mr. Rieske added that the Planning and Neighborhood Development offices will be moving to the N. HISTORIC DISTRICT COMMISSION, December 5, 1996 Page 3 Capitol Parking ramp and the location of the meetings will be scheduled for that location after the move. On a voice vote, the motion carried unanimously (4-0). 2. Committee Assignments (action by chair) A discussion ensued to review the membership of committees at the previous meeting, Ms Whitbeck had mad the following appointments: Design review committee: Mr. Aubuchon, Mr. Branstner, Mr. Koenig, Vacancy, Ms. Whitbeck (ex-officio). Education and Preservation Week Committee: Ms. Baweja, Ms. Sulskis, Mr. Woods, Vacancy, Ms. Whitbeck (ex-officio). 3. Work Plan - 1997 A rough draft of a work plan was presented for the HDC for the year 1997. Additional items from the SWOC analysis follow-up, and the parting comments from Ms. Jager have not yet been included. Mr. Woods requested that staff continue to complete the work plan, and present a more final draft at the next meeting. 4. 1997 Annual Report Mr. Rieske discussed the report and its development. He noted that it was based on the 1995 annual report, which was submitted in May of 1996. He noted that the main themes of this report were gratitude for the council and administration support of the HDC and its accomplishments in 1996. He added that the list of accomplishments point to a number of work plan items for 1997 and these have already been included in the work plan draft. Mr. Woods added that basing the 1996 report on the 1995 report provides continuity which will provide reassurance to Council and the Administration. It was moved by Mr. Aubuchon and seconded by Mr. Branstner to approve the annual report as printed. On a voice vote the motion carried unanimously (4-0). VI. COMMUNICATIONS A. Memorandum from JoAnne Jager, dated October 30, 1996, plus attachments regarding work plan items and educational materials. B. Memorandum dated March 19, 1996 from Dennis J. Sykes to Mayor Hollister, regarding the Citywide Comprehensive Planning Process C. Ms. Wynant reported that she has been working with Carolyn Cooper, Chair of the Main Street design committee, on design guidelines for the North Lansing Historic District area. She also reported on 1301 Turner Street, for which a developer was selected through an RFP process. The developer, Greg Ferguson, presented a design featuring Georgian Architecture, and the Main Street design committee would prefer an Italianate Architecture instead. They will be forwarding these comments HISTORIC DISTRICT COMMISSION, December 5, 1996 Page 4 to Mr. Ferguson. The terms of the RFP require the developer to work with the community on the design issues of the project. D. Ms. Baweja inquired about the status of Durant Park, which is receiving a lot of attention from an LCC design class. Mr. Rieske reported that this may be merely a design exercise, as previous classes at LCC were also asked to provide new designs for Durant Park. VII. ADJOURNMENT The meeting was adjourned at 7:20 p.m. R spectfully Submitt6d, Bill Rieske Recording Secretary