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HomeMy WebLinkAbout1985 Board of Police Commissioners MinutesYDS i'1j� Cit f y o LANSING -.. L A N S I N G,M I C H I G A N POLICE BOARD 372-9400 AREA CODE 517 124 W. MICHIGAN AVE. 49933 Official Proceedings Of The POLICE BOARD Of The City Of Lansing January 15, 1985 The meeting was called to order by Chairman McManus. ROLL CALL Commissioners present: McManus, Dillingham, Owen Commissioners absent: McConnell and SantaAnRoush, Valleau and Walker. a. Also present were the following individuals: Police Legal City Attorney Stephen Sawyer; personnel g Advisor Paul McComb; Jan Lazar; Beverly Mi]_]er Director Karen Jackson; Budget Neighborhood Council; f David Osborn and Linda Burley representingg Director Citizen Lyle Burley; Amy Valleau. the Lansing APPROVAL OF MINUTES OF PREVIOUS SESSION The minutes of the previous Board meeting were approved as submitted. FRATERNAL ORDER OF POLICE BUSINESS There were no representatives present from the Fraternal Order of Police. COMMUNICATIONS Letters of appreciation for services rendered by members o received from the following individuals: f the department were Aileen Ward; Supervisory Agent Dennis Anderson, F.B.I. Accepted and placed on file. Page 2 COMPLAINTS AGAINST DEPARTMENT An Order from the Department of Civil Rights dismissing the complaint filed by Joyce Tedder was received, accepted and placed on file. REPORTS OF OFFICERS The status report of the departmental Affirmative Action Program for the period October 1, 1984, through December 31, 1984, was received, accepted and placed on file. The departmental Highlights report for December was received. Commissioner Dillingham suggested that the City Council and those receiving the minutes, or agendas, are frequently too busy to pay much attention to the calls for service and business conducted by the department. This might be instrumental when requesting additional personnel. Commissioner Dillingham moved that separate letters be sent to each Councilmember and the Mayor with a few items such as the Uniform Division calls for service and the number of crimes reported by the Investigations Division for each month. Supported by Commissioner Owen. After some discussion Commissioner Roush requested that a second column be added showing year-to-date figures. This motion carried by a unanimous vote. Chairman McManus called the Commission's attention to the Personnel Director and the Budget Director being present. Each Board member had received, just prior to the meeting, a document entitled "Fringe Benefits for Non -Bargaining Unit Employees," which includes Personnel Rules for Executive (Management) Plan and Personnel Rules for Non -Bargaining Unit Employees, which were passed the night before by the City Council. Chief Gleason stated that it was unfortunate the document was received so late as the City Attorney has ruled that it must be approved by the Board before it can be put into effect. Further, that the Personnel Director and Budget Director both feel that urgency is mandated. Mrs. Jackson stated the personnel rules had not undergone the extensive and comprehen- sive review such as has just recently been undertaken in 30 years. In effect, the adoption of these rules by Council revokes the personnel. rules the City employees had been under that had been adopted in 1979. The personnel rules now for exempt employees (non -bargaining unit) cover the Mayoral. staff, Council staff and here, the Assistant Chief, both Deputy Chiefs and also, there are personnel rules covering those that are part of the Executive or Management Pay Plan. There are also a set of rules for elected officials. The importance of these rules is that the ones adopted in 1979 were really just a fringe benefit booklet. Now there are a comprehen- sive set of rules that set forth regulations governing employee responsibilities and employee rights. For the Police Department one of the most important things discussed, and Council passed, is the way some issues that have been of concern have been resolved, -and that is the way compensation is to be dealt with, i.e. benefits now granted to bargaining unit members will now be passed on or afforded to the Deputy Chiefs, the Assistant Chief as well as the Police Chief. Page 3 Mrs. Lazar commented that nothing in the Personnel rules negates an Chief relative Police Department, The Charter Y °f the to his employment protections Charter these rules to P Yment status still app] afforded to the have departmentally adopted rules Y It is still was not ascertained until Permissible under this date in addition to these rules. were informed that these rules that neither the It required Board review, Police Chief nor the Fire Chief After discussion, Commissioner Roush in City Council and representatives of stated that, although he has thing he has not the City, he still complete faith Of the document read or considered; and moved hesitates to approve some - each they be directed to each member be given a copy be polled by telephone no later read it as support or do otherwise than a soon as possible, and that and that l r week from today by the Secretary to Supported by Commissioner reported to whoever needs to know forthwith. Owen, Commissioner Walker requested this be done by Friday as he has a concern over Commissioner Roush amended his minsurance, motion to read Friday. The Legal Advisor stated that in uate, thinking it over he does not q This may have to be done in an open meeting think a telephone Poll would be ade At this time Mr, Sawyer entered Poll could not the meeting, and when asked rep that a be done because the decision has lied has to be held pursuant to the to be telephone with Open Meetingsmade in a public meeting and proper advance notice of 18 Act, meaning the Board has to hours, accessible to the public act on are matters with re He further stated that Bard to rules basically, what Commissioner of conduct. Roush withdrew C his original his original motion and moved Poll the Board will t on would remain the same exce t that basically at P that instead of Y the language Carried b S:OOPM on Thursday, Januar having a tele Y a unanimous vote. Y 17, 1985 Phone The Board readdressed the departmental the figures on Page 3 co h erep Highlights report. g programs presented to It was Pointed out that students were transposed. Accepted and placed on file. The Chief's monthly letter to The de the Board was received which advised of department closed the year with a 7% decrease in rate for Part the following: I offenses; There were Part I offenses and filed against the department; no Human Relations or a 19% clearance for the That Council Chambers are available; Civil Rights complaints Assistant Chief and himselfpermission February 6-8, 1985 to attend Requested permission of town overnight , at the Hilton the M.A.C.p, Mid -Winter in Eaton County, therefore Conference they will not be out At this time Chief Gleason that the clearance rate distributed revised was y actuall Copies of the crime report showing Commissioner Owen moved the Chief and 16% rather than 19%. Supported by CommissionerVallthe Assistant Chief Carried eau, attend the M.A.C.P, unanimous. Conference, Page 4 Chief Gleason advised the budget was submitted on the correct date and the first hearing with the Budget Director is January 16, 1985. COMMISSIONERS COMMENTS Commissioner Roush suggested the Board look at the possibility of meeting twice a year in Council Chambers. Commissioner Dillingham agreed, with advance advertisement of these meetings. Also, that downstairs each month there be signing in the Police Department Lobby with the door unlocked. Chief Gleason stated that Commissioner McConnell had telephoned earlier stating he could not attend the meeting but supported the idea of meeting in Council Chambers twice a year. Chief Gleason stated he thought that on the meeting nights at the Police Building there would either be an Explorer or a Police Officer down there to keep the door open and to inform people where the meetings are. It was further determined that the twice -a -year meetings held in the Council Chambers be on the same nights as the Awards and Citations Ceremonies are held. There being no further business, the meeting was adjourned. Respectfully submitted, �Mart G. Black Secretary of the Board Ln b00 �rn O Ln N� U .H O rd ah January 17, 1985 The meeting was called to order by Chairman McManus. Commissioners present: McManus, Dillingham, Owen, Roush and Valleau. Commissioners absent: McConnell, SantAna and Walker. Commissioner Roush moved that the document presented to the Police Board entitled "Fringe Benefits for Non -Bargaining Unit Employees," which includes Personnel Rules for Executive (Management) Plan and Personnel Rules for the Non -Bargaining Unit Employees be approved. Supported by Commissioner Dillingham. Carried, unanimous. Commissioner Owen raised the question relating to whether or not this document should include a provision acknowledging the fact that the powers of the Police Board conferred by the City Charter are not affected by this document. After conferring with the Legal Advisor, the Board determined, pursuant to its Advisory Board function, to send a letter to the Mayor suggesting that the document be amended to include such a provision. There being no further business, the meeting was adjourned. Respectfully submitted, Margaret G. Black Secretary of the Board 1 I 1 City of LANSING �— L A N S I N G, M I C H I G A N POLICE BOARD 372-9400 AREA CODE 517 48933 124 W. MICH113AN AVE. AMENDED MINUTES OF THE SPECIAL MEETING BOARD OF POLICE COMMISSIONERS January 17, 1985 The meeting was called to order by Chairman McManus. Commissioners present: McManus, Dillingham, Owen, Roush and Valleau. Commissioners absent: McConnell, SantAna and Walker. Commissioner Roush moved that the document presented to the Police Board entitled "Fringe Benefits for Non -Bargaining Unit Employees," which includes Personnel Rules for Executive (Management) Plan and Personnel Rules for the Non -Bargaining Unit Employees be approved. Supported by Commissioner Dillingham. Carried, unanimous. Commissioner Owen raised the question relating to whether or not this document should include a provision acknowledging the fact that the powers of the Police Board conferred by the City Charter are not affected by this document. After conferring with the Legal Advisor, the Board determined, pursuant to its Advisory Board function, to send a letter to the Mayor suggesting that the document be amended to include such a provision. There being no further business, the meeting was adjourned. Respectfully submitted, Margaret G. Black Secretary of the Board POLICE BOARD 124 W. MICHIGAN AVE. Cityof LANSING �',.�. � • U Iillh o.a'1 gtnn=: fGix )1 Ali ° _r L^i3 C H I G A N 372-9400 AREA CODE 517 48933 POLICE BOARD 124 W. MICHIGAN AVE. Cityof LANSING L A N S I N G, M I C H I G A N 372-9400 AREA CODE 517 48933 OFFICIAL PROCEEDINGS OF THE POLICE BOARD OF THE CITY OF LANSING February 19, 1985 The meeting was called to order by Chairman McManus. ROLL CALL Commissioners present: McManus, Dillingham, Owen, SantaAna and Valleau. Commissioners absent: McConnell, Roush and Walker. Also present were Police Legal Advisor Paul McComb, and citizens Lyle and Linda Burley. APPROVAL OF MINUTES OF PREVIOUS SESSION The minutes of the previous. Board meeting were approved as submitted. FRATERNAL ORDER OF POLICE BUSINESS There were no representatives present from the Fraternal Order of Police. COMMUNICATIONS Letters of appreciation for services rendered by members of the department were received from the following individuals: Chief E. D. Parker, Sarasota Police Department; Valerie Johnson and Family; Larry A. Theisen; Fire Chief Mark Holliday; Judy Bukovac, American Red Cross; Fr. James A. Murray, St. Mary Cathedral; Jackson Police Chief James Rice; William A. Stokes. Accepted and placed on file. Page 2 RESIGNATIONS. RETIREMENTS A letter of resignation was received from Sergeant Dennis Morse, effective January 30, 1985. Accepted and placed on file. A letter requesting to be placed on retirement status was received from Lieutenant Lowell Palmer, effective April 1, 1985. Commissioner SantaAna moved the request be approved. Supported by Commissioner Owen. Carried, unanimous. A letter of resignation was distributed, which had just been received, from Officer John Young, effective March 22, 1985. Commissioner Owen moved this resignation be accepted. Supported by Commissioner SantaAna. Carried, unanimous. COMPLAINTS AGAINST DEPARTMENT A letter of complaint was received from Suzanne E. Watts, together with the depart- mental response. Chief Gleason stated he had nothing further to add -as there has been no further communication from her. Commissioner SantaAna questioned the statement in the departmental response that it is not against the law to be intoxicated. Act 339 was explained to him, that being intoxicated in a public place is no longer an offense. Accepted and placed on file. REPORTS OF OFFICERS The activities report of the liaison officers with the Human Relations Department was received, which revealed that one complaint had been filed against the department from Mr. Dennis White. Assistant Chief Reifsnyder advised the complaint was dropped by both this department and the Human Relations Department as Mr. White refused to appear to sign the complaint at Human Relations. The investigation by this depart- ment revealed that his allegations were untrue. Commissioner SantaAna questioned why Mr. White would say something that did not happen and questioned if there was any follow-up. Chief Gleason stated that Human Relations will do some follow-up on it. This department quite often runs across a great difference between two different stories, and attempts to work towards the truth which may lie in between. For some unknown reason, people have a tendency to alter the truth. Assistant Chief Reifsnyder stated that many times when complain- Page 3 ants find out they are going to be asked to sign a complaint and follow through, and that there is going to be an investigation, they decide to drop it. Up until that point they have given the officer a hard time. Accepted and placed on file. The Administrative Procedure entitled "Complaint Procedure" was received for final action. In answer to a question from Commissioner Dillingham, Assistant Chief Reifsnyder advised that there are some times when supervisors complete the investigations them- selves and not turn it over to Internal Affairs. This may be on the afternoon or night shift, and they check the employee's personnel file for past disciplinary actions. Further, these would be investigations of violations of Operational Pro- cedures, departmental rules, etc., that are not of a serious nature. Commissioner Valleau stated she would like to have a standardized procedure for a citizen to follow when making a complaint. Further, she would like the complainant called back and advised of the action taken on the complaint, rather than leaving a citizen out in the cold not knowing what happened. Assistant Chief Reifsnyder stated he thought the department always made contact back with a complainant, and this would be corrected. Commissioner SantaAna had questions on the recording of all interrogations. It was explained that both parties must agree to be recorded. There was some discussion on "off the record" questions, especially in matters where attorneys are involved. Commissioner Valleau moved the Procedure be approved. Supported by Commissioner Dillingham. Carried, unanimous. The departmental Highlights report for January was received, at which time Chief Gleason distributed the recently completed crime summary. Commissioner Dillingham stated he would like the department to bring to the attention of the Awards and Citations Committee the actions, as reported by the Metro Narcotics Squad, of a local car rental agent, the son of a retired police officer. This person suspected something wrong with a client, telephoned the department at which time it was determined there was a warrant for that person, and stalled him until the officers could arrive and arrest him. Commissioner SantaAna asked if the two recently hired officers were minorities. Chief Gleason stated they were not, that we have no minorities at the present time in the selecting group. Accepted and placed on file. Chief Gleason's monthly letter was .received .which advised of the following: At the time of the Agendas being delivered Data Processing had not been able to produce the new crime report; Attached the recent Mayor's directive which had been reported Page 4 in the State Journal; Advised that the Mayor and Councilmembers were sent the monthly dispatched calls, self -initiated calls, inquiries handled by the Communications Center, and the monthly and year to date figures on crime; Attached a confidential communication on a possible complaint; Advised there were no Civil Rights complaints filed. Accepted and placed on file. Commissioner Valleau pointed out to the Board that the Mayor's directive did not cover just the Chief, but that any officer in the department who is requested in a meeting where there may be a Councilmember, must get permission from the Mayor to attend that meeting. This resulted in some discussion on the directive. Discussion was also held on the Summary of 1984 Homicides report which had been included with the Agendas. Chief Gleason stated of the 19 Homicides, there were only two which would be called "threat to a .person on the street." The rest had to do with a friendship circle or family circle. Chairman McManus complimented the department on this being a very good report. Chairman McManus advised the Board that he had received a letter from Councilman Pat Lindemann, Chairman of the Public Properties and Safety Committee, thanking the Board for the fine report on crime statisics. Chairman McManus stated it has been about three months since the Board answered the Mayor regarding the Management Study and asked if there has been any response. Chief Gleason stated that the next morning is the first budget meeting with the Mayor and on the Agenda is discussion of the Study. If it is discussed, the Chief will include a communication to the Board members along with the minutes. The Mayor has yet to discuss it with the Chief or make any public recommendations. There being no further business, the meeting was adjourned. Respectfully submitted, Mar'aret G. Black Secretary of the Board Ln CO rn 0 GA rn v U • �I O Q) P-4 w TIMr ..., Ci t of LANSING L A N S I N G, M I C H I G A N POLICE BOARD 372-94110 AREA CODE 517 42933 124 W. MICHIGAN AVE. SPECIAL MEETING BOARD OF POLICE COMMISSIONERS January 17, 1985 The meeting was called to order by Chairman McManus. Commissionqrs present: McManus, Dillingham, Owen, Roush and Valleau. Commissioners absent: McConnell, SantaAna and Walker. Commissioner Roush moved that the document presented to the Police Board entitled "City of Lansing Fringe Benefits for Non -Bargaining Unit Employees" be approved. Supported by Commissioner Dillingham. Carried, unanimous. Commissioner Owen raised the question relating to whether or not this document should include a provision acknowledging the fact that the powers of the Police Board conferred by the City Charter are not affected by this document. After conferring with the Legal Advisor, the Board determined, pursuant to its Advisory Board function, to send a letter to the Mayor suggesting that the document be amended to include such a provision. There being no further business, the meeting was adjourned. Respectfully submitted, Margare G. Black Secretary of the Board C-4C)M Oro �J �lcD �(n w J UI N N. O b� 1,0 fD 00h In m O 3 cD ro (D O �:5 n LO m it i Ivl .rrrr. y of LANSING POLICE BOARD 124 W. MICHIGAN AVE. L A N S I N G, 372-9400 AREA CODE 517 OFFICIAL PROCEEDINGS OF THE POLICE BOARD OF THE CITY OF LANSING March 19, 1985 The meeting was called to order by Chairman McManus. ROLL CALL M I C H I G A N 48933 Commissioners present: McManus, Dillingham, Owen, Valleau, McConnell, Roush and Walker. Commissioners absent: SantaAna. Also present were Police Legal Advisor Paul McComb, and citizens Mary Clark, Dixie Pemberton, Dan Cox and Martha Andrews. APPROVAL OF MINUTES OF PREVIOUS SESSION The minutes of the previous Board meeting were approved as submitted. COMMENTS BY MEMBERS OF THE PUBLIC Mr. Dan Cox, 637 East Shiawassee Street, Lansing, addressed the Board with the prostitution problem on Shiawassee Street which lies between Larch Street and Pennsylvania Avenue. Mr. Cox stated that there are as many as eleven prostitutes working these three blocks on a regular basis, sometimes five at one time, one about every 100 yards. Their working hours beginning as early as 7:OOAM and extending, as late as 3:OOAM, seven days a week. Martha Andrews, business owner, Mid -Michigan Stamps and Signs (located at the corner of Larch and Shiawassee). Ms. Andrews addressed the same problem adding that these prostitutes are using their back yards, parking lots, obstructing traffic, soliciting her employees, female customers are accosted by men who drive into the parking lot, etc. She states she is losing a great deal of business because of this problem. Ms. Andrews also raised the question as to why the City couldn't designate some property away from neighborhoods and businesses from which the prostitutes could work. Page 2 Commissioner Valleau concurred that problem was escalating in this area and also in the South Washington area. Commissioner Valleau also mentioned that the South Washington group was scheduled to meet with a couple of State Legislators in reference to changing the State Law to get some effective penalties to remove these people on the streets. Commissioner McManus requested Mr. Cox to make a copy of his letter of complaint available to the Chief. Chief Gleason responded to Ms. Andrews question, stating that Council approval was needed in order to set some City property aside for the business of prostitution. If approval was granted, he would go right along with it. Chief Gleason further stated that the location was the entire problem, nobody wants it in their neighborhood. He stated the Department is doing the best they can in keeping the pressure on, relocating it from one place to another and keeping it under control. Dixie Pemberton added that currently in her neighborhood there was no visible prostitution but they did have some houses conducting prostitution. Shb stated the concern was the complete flaunting of visibility and the illegal activities that it drew that the children were being exposed to and the quality of life that has to be dealt with. She questioned what could be done or better prepare herself once the problem was relocated to her area? She further questioned whether or not larger fines were curtailing the problem any? Chief Gleason responded to Ms. Pemberton's latter question, stating in his opinion larger fines were not curtailing the problem. Stating the prostitutes are now fined $250.00 in which they will plead not guilty, then it takes 6-7 months to schedule it for trial and almost always they don't appear and forfeit their bond and let it go at that. He would like to see a 90 day jail sentence each time they are arrested, which will become a financial hazard to them and eventually they will move out. Commissioner Dillingham suggested Mr. Cox to also send a copy of his complaint to City Council. Commissioner McManus concluded in stating the Board would have the matter looked into and see exactly what could be done as far as the Police Department goes. FRATERNAL ORDER OF POLICE There were no representatives present from the Fraternal Order of Police. COMMUNICATIONS A motion was made to forward the $10.00 check received from the Ladies Social Study Club to the Maguire Benevolent Fund. This motion was passed and approved unanimously. REPORTS OF OFFICERS A motion was made to approve the updated Administrative Procedure entitled "Procedure Guidelines". This motion was approved for adoption and passed unanimously. Page 3 A motion was made to approve all recommendations for awards as submitted by Lieutenant Woodward, Chairman, Awards and Citations Review Committee. This motion was approved and passed unanimously. Commissioner Dillingham suggested that the Neighborhood Watch Groups be contacted and an invitation extended for them to attend the Awards Ceremony so that they may accompany the person in their respective neighborhood receiving an award. It was also noted that the May Police Board meeting will be held in City Council Chambers with the Awards Ceremony immediately following. Commissioner McManus questioned whether or not the '85-'86 Budget was going to be increased than what was originally planned? Chief stated it would be increased by four civilian positions and three sworn positions. The positions being: (3) Technician Supervisors (replacing 3 -Sergeants currently assigned to 911); (1) Account/Payroll Clerk (replacing 1 -Sergeant currently assigned to Administrative Services); and (3) Detectives. He further stated that with the civilian replacements, it gives Field Operations seven more people (4 -Command and 3 -Detectives). A joint_ memorandum from Mayor McKane and Chief Gleason addressed to Patrick Lindemannn regarding the Criminal Justice Study recommendations was distributed. Accepted and placed on file. COMMISSIONERS COMMENTS Commissioner Walker requested the Chief to include in the Departmental Highlights the number of prostitution cases made, locations that were worked, etc. Commissioner Dillingham also added he would like OUIL arrests and prostitution cases added to the monthly report from the Chief as well. Chief Gleason stated the information would be added to both reports. OTHER BUSINESS Commissioner McManus read the letter received from Chief Assistant City Attorney, Alvan P. Knot, in response to the concern of the Board regarding the City of Lansing Personnel Rules. The proposed amended personnel ordinance has incorporated within it the following reference: "Where any administrative rules established by the Boards of Police and/or Fire Commissioners, pursuant to the Charter,...are inconsistent with the general personnel rules, regulations and/or procedures, the administrative rules established by the Boards of Police and/or Fire Commissioners...shall apply." Accepted and placed on file. The Administrative Procedure entitled "Communications Supervisor" was distributed for the Board's approval. A motion was made to approve the Admininstrative Procedure as written. This motion was passed and approved unanimously. Chief Gleason informed the Board that WILX-TV was selected for the "Outstanding Crime Prevention Media of the Year" award to be presented on March 27, 1985, in Detroit, by the State Crime Prevention Association. Chief Gleason requested the Board send a letter to WILX-TV in appreciation of their services. Page 4 The Board agreed to send a letter to WILX-TV extending an invitation to the Awards Ceremony at which time they will be presented with a letter of recognition. There being no further business, the meeting adjourned. Respectfully submitted, Marga it V. NoY ola Acting -Secretary Police Board LANSING L A N S I N G, M I C H I G A N POLICE BOARD 372-94130 AREA CODE 517 48933 124 W. MICHIGAN AVE. Official Proceedings Of The POLICE BOARD Of The City Of Lansing April 16, 1985 The meeting was called to order by Chairman McManus. ROLL CALL Commissioners present: McManus, Dillingham, McConnell, Owen, SantaAna, Valleau and Walker. Commissioners absent: Roush. Also present were Police Legal Advisor Paul McComb, and citizens Mary Clark, Anna Stevenson, Cathy Castagne, Dixie Pemberton and Beverly Miller. APPROVAL OF MINUTES OF PREVIOUS SESSION The minutes of the previous Board meeting were approved as submitted. COMMENTS BY MEMBERS OF THE PUBLIC Cathy Castagne stated she lived in the north end, on East Frederick, and they have a problem developing out there, and she was at the Board meeting in hopes of getting an answer as to whom to turn to and what to do. They have been filing reports for over a year and getting nowhere. Her children have been run off the road, they've had tires slashed, garbage dumped in their yard, mailbox smashed, radiator punctured. She strongly suspects neighbors because of dealings going on there. They party every week -end and each summer night, and they park in the middle of the street so others can't get .down the street. She stated the Police say it's the City Attorn- ey's matter and the City Attorney states it is a police matter. They have also gone to Human Relations. Mrs. Stevenson added that they park in front of mailboxes so that mail for those persons cannot be delivered. Mrs. Stevenson also stated the older residents in the neighborhood call her as she is the coordinator,. and they are afraid to call the police in fear of retaliation. The owner of the house is buying it from his father, who stated his son could do what he pleases there. They had further complaints regarding non -ticketing of illegally parked cars. Page 2 After Mrs. Castagne and Mrs. Stevenson answered some questions from the Commission, Assistant Chief Reifsnyder obtained Mrs. Castagne's address and telephone number and -advised her he would guarantee her he would get somebody looking into the situa- tion. FRATERNAL ORDER OF POLICE BUSINESS There were no representatives present from the Fraternal Order of Police. A letter requesting to be placed on retirement status was received from Lieutenant Robert Moss, effective May 8, 1985. Commissioner McConnell moved his request be approved and an appropriate letter be written. Supported by Commissioner SantaAna. Carried, unanimous. REPORTS OF OFFICERS The status report of the departmental affirmative action program for the period January 1 through March 31, 1985, was received. Commissioner McConnell requested that in the future, information regarding availability of minorities for employ- ment be included in this report. The report was accepted and placed on file. A request was received to change the name from Central Records Division to Operation's Support Division. Chief Gleason stated they have been considering this a long time as it is more in line with what they actually do. Commissioner McConnell moved the request be approved. Supported by Commissioner Dillingham. Carried, unanimous. The results of the Shooting Review Board concerning an incident involving Officer Daryl Zuk on March 7, 1985, was received. Commissioner McConnell stated he found it difficult to approve a report like this with no further information on the incident. Chief Gleason stated this was a Metro raid and gave a brief narrative of the incident. Commissioner McConnell moved this be tabled until the next meeting and that an investi- gative report on this matter be submitted for that meeting. Supported by Commissioner SantaAna. Carried, unanimous. Page 3 Commissioner Dillingham asked when is it necessary to have outside persons sitting on a Shooting Review Board. Chief Gleason stated he knows of no situation unless it was something the Board convened itself. Assistant Chief Reifsnyder stated years ago a coroner had to be present on the Shooting Review Board when there was a death. A resolution from City Council was received requesting a report from the Police Board on implementation of the City's sexual harassment ordinance. Chief Gleason stated the City does not have an ordinance, and that the Legal Advisor is working on an administrative procedure for sexual harassment to work in conjunction with the City's policy now being developed. He suggested the Board refer back to a report from the Internal Affairs Unit outlining what the department has done to date on sexual harassment, adding that a policy is in the stage of being developed. commis- sioner Valleau stated she heard Councilman Blair that night and feels that the report from internal Affairs, minus the names, would be ideal to send to Council_ Commissioner Valleau moved that report be amended and sent on to Council. Supported by Commissioner McConnell. After further discussion it was determined that a cover letter be included stating the department is implementing within the department level a policy to safeguard the employees, and that policy will be forwarded to Council when finalized. The motion was unanimously carried. The departmental Highlights report for March 1985 was received. Commissionr McManus asked how much money the department will be turning back to Finance. Assistant Chief Reifsnyder advised that $150,000 in the salaries account would be going back. Chief Gleason stated it would be going to the General Fund and then a portion would be transferred back for some remodeling on the Fourth Floor. Accepted and placed on file. Chief Gleason's monthly letter was received which advised of the following: The first quarter of the year indicated an increase of 3% in Part I offenses; If calls for service continue to increase a review will be made with the thought of reducing or eliminating some calls now receiving a personal response from an officer; There were no Human Relations or Civil Rights complaints filed; Informed of the following promotions - Sergeant Robert McClean to 2/Lieutenant; Detective Samuel Bennett to Sergeant and Officer Owen Deatrick to Detective II -B; Requested permission for the Assistant Chief and himself to attend the M.A.C.P. Conference at Boyne Highlands on June 23-26, 1985; That the Mayor has proposed some slight increases in personnel in the proposed budget. Commissioner McConnell moved for permission for the Chief and the Assistant Chief to attend the M.A.C.P. Conference. Supported by Commissioner Owen. Carried, unanimous. Page 4 COMMISSIONERS COMMENTS There was a short discussion concerning the new process of selecting a Chairman each July. There being no further business, the meeting was adjourned. Respectfully submitted, J Margaret G. Black Secretary of the Board Ln 00 r� �4 Qj 0 U r-+ 0 04 wr:� SPECIAL MEETING OF THE POLICE BOARD TO REVIEW DISCIPLINARY ACTION OF 4/17/85 AGAINST OFFICER RAYMOND SALAZAR May 9, 1985 z The meeting was called to order by Chairman McManus. _ � !2 e� ROLL CALL c7 w Commissioners present: McManus, McConnell, Dillingham, Owen, Roush, Santa nad c- r- Valleau. m Commissioners absent:ao � Walker. Cil Also present were Chief Gleason, Sergeant Tim Metts, Sergeant Lynn Ried, Legal Advisor Paul McComb, Assistant City Attorney Catherine McLaughlin, Attorney David Wilson, Officer Raymond Salazar and Officer John Richard. Chairman McManus stated there was a quorum of the Board and asked those other persons in the room to identify themselves and give the reasons they are present. Chairman McManus stated this was a special meeting of the Board of Police Commissioners to consider discipline in the matter of Raymond Salazar. He asked Mr. Salazar if he wished to exercise his right to demand deliberations to be closed pursuant to the Open Meetings Act. Officer Salazar stated that he does. Mr. Wilson stated that he wished to indicate for the record that they do request this be a closed procedure. Chairman McManus asked if there were any members of the public present to comment on this special agenda. Commissioner Dillingham moved to go into a closed session. Supported. Carried, unanimous. Chairman McManus stated he would entertain a motion that we do have an open meeting again. Commissioner Owen: So moved. Supported by Commissioner Roush. Carried, unanimous. Page 2 Commissioner McManus stated the Commission has been discussing and deliberating the penalty, have reached a decision and would entertain a motion at this time. Commissioner McConnell sttOd thethe Trialalthough Boardthe and thatwas aftenot MrnaSalazarhisworetarned move to sustain the action to duty, that he.serve a period of probation for one year. Supported by Commissioner Owen. Carried by the following vote: AYES - McManus, McConnell, Owen, SantaAna and Valleau; NAYS - Dillingham and Roush. There being no further business, the meeting was adjourned. Respectfully submitted, �zZ 4' � J Margaret G. Black Secretary of the Board City of LANSING - <<,: m •` �� L A N S I N G, 372-9400 AREA CODE 517 POLICE BOARD 124 W. MICHIGAN AVE. Official Proceedings Of The POLICE BOARD Of The City Of Lansing May 21, 1985 The meeting was called to order by Chairman McManus. ROLL CALL M I C H I G A N 49933 Commissioners present: McManus, Dillingham, McConnell, Owen, SantaAna, Valleau and Walker. Commissioners absent: Roush. Also present were Police Legal Advisor Paul McComb and Citizens Dixie Pemberton and Linda Burley. APPROVAL OF MINUTES OF PREVIOUS SESSION The minutes of the previous Board meeting were approved as submitted, as well as the minutes of the Special Meeting held on May 9, 1985. FRATERNAL ORDER OF POLICE BUSINESS There were no representatives present from the Fraternal Order of Police. COMMUNICATIONS Letters of appreciation for services rendered by members of the department were received from the following individuals: Erma Pate; Inspector Leslie Hunter, Lansing Fire Department; T. A. Lindsey; Linda Williams; Karen Jackson, City Personnel Director; Joan Weaver, Pattengill Junior High School; Supervisor Gene Hanselman, Attorney General Organized Crime Unit; Nan McGrady. Accepted and placed on file. Page 2 RETIREMENT. RESIGNATION A letter requesting to be placed on retirement status effective May 25, 1985, was received from Lieutenant Ronald Floyd, with the Chief's recommendation that it be approved and an appropriate resolution prepared for him. Commissioner Dillingham moved the Chief's recommendation be approved. Supported by Commissioner Walker. Carried, unanimous. A letter of resignation was received from Officer Kim Rickert, effective May 15, 1985. Assistant Chief Reifsnyder stated this is the second pilot the department has lost to Amway. Commissioner Walker moved the resignation be approved. Supported by Commissioner Owen. Carried, unanimous. COMPLAINTS AGAINST DEPARTMENT Notification was received of a complaint filed by Detective Phyllis Baker against the department through the Michigan Department of Civil Rights. Assistant Chief Reifsnyder advised that Detective Baker was disciplined for job action, given a written reprimand. She filed a grievance and also filed a complaint with the Civil Rights Commission,.. as she felt she was disciplined because she is a female. The grievance has gone through the Labor Relations Director who denied her appeal. They are now waiting for the decision as to whether or not it goes to arbitration. Accepted and placed on file. A letter of complaint, and departmental response, was received from Robert E. Wheeler. Chief Gleason stated he had nothing further add, that all documentation has been turned over to the City Attorney. Accepted and placed on file. A complaint was received from Rollin Dart, along with the departmental investigation. There was some discussion on the subject of this complaint, Mr. Dart's son, "Doc" Dart. Chief Gleason stated he wanted the officers in Internal Affairs to meet with Rollin Dart, however Mr. Dart did not want a meeting, he only wanted the information via the telephone. Accepted and placed on file. Page 3 REPORTS OF OFFICERS The activities report of the liaison officer with the Human Relations Department was received which showed that one complaint was filed against the department, that being from Leroy Charles Scott. Assistant Chief Reifsnyder stated there was nothing to add other than what is stated in the letter which covers it real well. He was a prisoner at New Way Inn, subject to pat -downs and searches. The complaint was dropped by the Human Relations Department. It was noted that an incorrect address was given for the New Way Inn at the YMCA, which should have read Lenawee rather than Kalamazoo. Accepted and placed on file. A report was received on the accidental shooting during a raid on March 7, 1985, which had been requested at the last Board meeting. Chief Gleason stated he had nothing to add unless thee were some questions, and that this report should have been included with the results of the Shooting Review Board given to the Police Board at the April meeting. Accepted and placed on file. Information was received concerning the Maguire Benevolent Fund. Chairman McManus stated it is the responsibilty of the department to give the Commissioners a report on the financial condition of this Fund. In answer to a question, Chief Gleason stated that if an officer runs across someone in need, that officer has the option of going to this fund. He can give that person the money right then and ask for reimbursement, or ask for the money to be given to that person. It - can go both ways as the need may arise at 2:00 in the morning. Accepted and placed on file. The proposed City and departmental sexual harassment policies were received. Chief Gleason stated the reason for the two procedures was that the City began to develop one and they're restricted as to how they can do certain things, aside from the fact that the Police Board has the power over policies in the Police Department, especially discipline. So it ended up with a separate procedure for the Police Department that will coincide with the City's procedure. Commissioner Valleau moved for approval of the departmental procedure. Supported by Commissioner Owen. Carried, unanimous. The departmental Highlights report for April 1985 was received. Commissioner Owen requested follow-up on solicitation arrests. Chief Gleason stated it takes about six months to go through the process. He did state he had just received a report for the first six months of 1984 he could submit. Commissioner Valleau requested reports on actions taken against officers. It was explained that the report she received was for the month of April in which there were no sustained complaints. Assistant Chief Reifsnyder's personal report was through May 21st. Page 4 Accepted and placed on file. Chief Gleason's monthly letter was received which advised of the following: There was an 8% increase in reported crimes thus far this year and a 20% increase in calls for service; Advised of the following promotions, effective May 8, 1985 - 2/Lieutenant Jerome Boles to 1/Lieutenant, Sergeant Gerald Miller to 2/Lieutenant, Detective Lynn Ried to Sergeant and Police Officer James Renton to Detective II -B.; Advised that the investigation into the helicopter crash is still going on. Chief Gleason stated that the department has received verbal information from the Prosecutor that he will not pursue action in reference to the helicopter crash. There will now be an internal investigation. Neither helicopter is flying as the other one is down for a transmission overhaul. There has been some indication that the helicopter that was involved in the crash may not be repaired due to the cost. After settlement with the insurance company a decision will be made as to replacement. COMMISSIONERS COMMENTS Chief Gleason advised there were more promotions made since the Commissioners received their Agendas: 2/Lieutenant Larry Bauer to 1/Lieutenant; Sergeant Timothy Metts to 2/Lieutenant; Detective Michael Wahl to Sergeant and Police Officer Gary Setla to Detective II -B. These are effective May 26, 1985. Commissioner Dillingham requested status of the Salazar matter. Chief Gleason stated if the union accepts the probationary period and the stipulations regarding probation, he will be sworn in May 22nd. He has heard nothing from the City Attorney's Office yet as to whether they will accept it or not. They may ask the Board to sit down with them to advise what they meant by the probationary period. The departmental interpretation was one year as a new recruit working with another officer, he does not carry a weapon off duty and he has to turn his service revolver in at the end of his tour of duty, and he is evaluated on a monthly basis by his training officer. Chief Gleason further advised that this is new to the department as there has never been an officer who was confirmed and then put back on probationary status. He also stated that he told the union if theree was any serious disciplinary action during this probationary period it would be brought before the Board for penalty. There being no further business the meeting was adjourned, after which an Awards and Citations ceremony was held. Respectfully submitted, Margaret G. Black Secretary of the Board Page 5 AWARDS AND CITATIONS CEREMONY The Awards and Citations ceremony began at 6:30PM in Council Chambers and commenced with opening remarks by Lieutenant Robert Woodward and the Invocation by Police Chaplain James Murray. Mr. Richard Letts, representing the Mayor's Office, read a letter from the Mayor, and remarks were made by Commissioner Willard Walker. Commissioner Walker presented the following awards: Letters of Commendation to Officers Richard Bushamp and Bruce Holliday; Meritorious Service to Officer Darin Larner; Life Saving to Detective Michael Wahl. He also presented the following awards to citizens: Citizen Involvement to Ruthie Petway, William Farkus, Terry Nevins, Mavis Terry, James Earegood, Thomas Merrill; Life Saving to Gary LaForge; Community Involvement to WILX TV Channel 10. A Life Saving Award will be given to Police Technician Azucena Estrada who was not present. Mr. Letts presented awards from the Mayor to all those who received departmental awards. After closing remarks by Lieutenant Woodward, the program was concluded. �.�, L A N 5 1 N G, M I C H I G A N POLICE BOARD 372-9400 AREA CODE 517 48933 124 W. MICHIGAN AVE. Official Proceedings Of The POLICE BOARD Of The City Of Lansing 0 June 18, 1985 A i 3 - 7 Ilii City .L- . �.�, L A N 5 1 N G, M I C H I G A N POLICE BOARD 372-9400 AREA CODE 517 48933 124 W. MICHIGAN AVE. Official Proceedings Of The POLICE BOARD Of The City Of Lansing Also present were Police Legal Advisor Paul McComb, and citizens Mary Clark, Linda Burley and Dixie Pemberton. Commissioner Roush: Mr. Chairman, I would like to make a motion that we dispense with the Agenda as it exists so that we could take one piece of business out of order. Supported by Commissioner Dillingham. Carried, unanimous. Commissioner Roush stated he appreciated this consideration on the part of the Board as he has to leave shortly for another meeting. The item he would like to take out of context relates to Chief Gleason's request for Board confirmation of the stipulations in the probation of Officer Raymond Salazar. Commissioner Roush moved that the Board support the items of probation as promulgated by the Chief regarding Officer Salazar. Supported by Commissioner Walker. Chairman McManus asked the Legal Advisor if the Board had that authority. He stated that he has conferred with an Assistant City Attorney and the Board does have that authority. The Charter is quite clear that the Board is the final authority within the City for disciplinary matters within the department. Commissioner Valleau stated that as this is not common practice with a probationary officer (turning in his firearm at the end of his tour of duty), this will be lost in court. She had felt that he was to be put in as a probationary officer with his confinements the same as any other probationary officer. Assistant Chief Reifsnyd- er stated these stipulations were added as this is the main problem the officer was having. The officer's greatest hangup was his handling of his weapon and improper use of the weapon, and the Chief felt the department should have this as part of 0 June 18, 1985 A ti a N � The meeting was called to order by Chairman McManus. ea ROLL CALL Commissioners present: McManus, Dillingham, Roush, SantaAna, Valleau an CD WalWr. --"' Commissioners absent: McConnell and Owen. Also present were Police Legal Advisor Paul McComb, and citizens Mary Clark, Linda Burley and Dixie Pemberton. Commissioner Roush: Mr. Chairman, I would like to make a motion that we dispense with the Agenda as it exists so that we could take one piece of business out of order. Supported by Commissioner Dillingham. Carried, unanimous. Commissioner Roush stated he appreciated this consideration on the part of the Board as he has to leave shortly for another meeting. The item he would like to take out of context relates to Chief Gleason's request for Board confirmation of the stipulations in the probation of Officer Raymond Salazar. Commissioner Roush moved that the Board support the items of probation as promulgated by the Chief regarding Officer Salazar. Supported by Commissioner Walker. Chairman McManus asked the Legal Advisor if the Board had that authority. He stated that he has conferred with an Assistant City Attorney and the Board does have that authority. The Charter is quite clear that the Board is the final authority within the City for disciplinary matters within the department. Commissioner Valleau stated that as this is not common practice with a probationary officer (turning in his firearm at the end of his tour of duty), this will be lost in court. She had felt that he was to be put in as a probationary officer with his confinements the same as any other probationary officer. Assistant Chief Reifsnyd- er stated these stipulations were added as this is the main problem the officer was having. The officer's greatest hangup was his handling of his weapon and improper use of the weapon, and the Chief felt the department should have this as part of Page 2 the probationary stipulations until he can prove he is over this type of problem and can be trusted. Commissioner Dillingham stated there are a lot of questions concerning this situation, that this is not a normal situation. Possibly, by going through court this will establish something that can be fallen back on in the future. He believes the Board should stick with what they have and possibly the court may pull some stipulations out. The Legal Advisor stated that Provisions 3 and 4 can be backed up with existing case law. There is a Court of Appeals case which held that a County Sheriff could deprive a Deputy of a firearm when the Deputy would go off duty. This is the only precedent regarding any of these provisions. Commissioner Roush stated that they did discuss treating him differently than any other probationary officer in that the statement was made that if he makes a mistake he will be gone, when there are a whole multitude of the General Orders, that if violated by a probationary officer, for which he would not lose his job. He further stated that the Chief did recommend he be terminated and the Board did go against the Chief's request. Now the Chief is recommending these fairly stringent requirements for probation and he felt the Board should back the Chief up. This does not affect the officer's effectiveness on the job or call him a second class police officer on the job., Commissioner SantaAna stated he was all for supporting the Chief but questions if the Chief is getting back at the officer because the Board went against his wishes in imposing the remaining provisions. There was some discussion on his mistreatment of his revolver and whether other officers have done the same thing. The motion was carried by the following vote: AYES - McManus, Dillingham, Roush and Walker; NAYS - Valleau and SantaAna. APPROVAL OF MINUTES OF PREVIOUS SESSION The minutes of the previous Board meeting were approved as submitted. COMMENTS BY MEMBERS OF THE PUBLIC Mary Clark, 219 South 8th Street, made the following statements. Several years ago a situation happened in her neighborhood and has recently come before the courts. In September of 1978 there was a noise complaint made in the middle of the night. Two officers responded, and in the course of their response were sprayed in the faces with Mace and pushed through a plate glass window. One officer was a female, almost died as a result and lived only because a backup unit arrived to rush her to the hospital. She received permanent disabilities in her right hand, left the Police Department as she could not qualify with her right hand and now works for the Attorney General. The subject, a Mr.. Patterson, was charged with felony assault, jumped the State and was gone for six years. On February 8, 1985, he appeared in Judge Thomas's courtroom and at that time the charges had been pled down to misdemeanor charges. Judge Thomas sentenced him to three days or $30 for leaving the State and took the assault charges under advisement until May 8, 1985. Several members of the various Neighborhood Watch groups appeared in his court on May 8th, and after sitting through all his cases found that Judge Thomas Page 3 was not hearing Mr. Patterson's case and it was unknown where it was being heard, even though the group had called the night before and were told Judge Thomas would be hearing the case. After going through the various courts they finally found, from the Probation Department, that Judge Thomas had disqualified himself as he is a good friend of the father of Mr. Patterson. They had requested they be notified when this case went to court, they were not, and have since learned that Mr. Patterson appeared in Judge Davis's court on June 10, 1985, and that Judge Davis dismissed all charges. Mrs. Clark further stated she was appalled by this lack of support for police officers from the system. Deputy Chief Sinclair added that had it not been for the officers who were on the scene stemming the blood flow, she would not have made it to the hospital. Commissioner Dillingham congratulated Mrs. Clark and her group for their attempts to follow through on this situation. Commissioner Valleau moved that letters be sent from the Board to the courts, the Judicial Tenure Commission, the Circuit Court who is in charge of the District Court and the Prosecutor, stating the Board's displeasure and dismay over this laxness of the system. Supported by Commissioner Walker who requested that the State Journal also receive a letter. Carried, unanimous. FRATERNAL ORDER OF POLICE BUSINESS There were no representatives present from the Fraternal Order of Police. COMMUNICATIONS Letters of appreciation for services rendered by members of the department were received from the following individuals: Loretta Johnston; Carol Alexander; Training Chief Robert Hodges, Lansing Fire Department; Robbyn Phelps, Security, Sears Roebuck. Accepted and placed on file. RESIGNATION A letter of resignation was received from Officer James Clickner, effective July 24, 1985. Commissioner Valleau moved it be approved. Supported by Commissioner Walker. Carried, unanimous. Page 4 COMPLAINTS AGAINST DEPARTMENT A letter of complaint was received from Edith Wilcox, together with the departmental response. Accepted and placed on file. A letter of complaint was received from Donald Smith, together with the departmental response. Commissioner Valleau states she felt the officers should be asked to be more discrete when talking of matters that should only be talked about in the squad room. It was pointed out this was brought to the officer's attention during a personal interview, and that he is a very good police officer. Accepted and placed on file. REPORTS OF OFFICERS The activities report of the liaison officer with the Human Relations Department was received which advised that one complaint had been filed against the department during May, being from Crispin Velasquez. Assistant Chief Reifsnyder stated the department is in the process of disciplinary action against the officers. Commissioner Valleau asked that the Board be informed of the discipline. Accepted and placed on file. The report of the investigation on the helicopter crash was received, accepted and placed on file. The departmental Highlights report for May was received. Commissioner Dillingham questioned the portion in which the Legal Advisor reports of drafting a letter in response to an attorney's offer of assistance to families of officers lost in the line of duty. Mr. McComb advised that a letter was directed to the Chief from a local attorney telling the department he would give his services free of charge to the family of any officer who is lost in the line of duty, and that those services are available to fire personnel as well. The department forwarded that information to the officer's widow and sent a letter back to the attorney thanking him for his interest and generous offer. Accepted and placed on file. Chief Gleason's monthly letter was received which advised of a 7% increase in crime over the same period last year, remarks on the situation with the helicopter, advised he had received permission from the Chairman of the Board to be on Administrative Leave the week of July 17th. Accepted and placed on file. Page 5 COMMISSIONERS COMMENTS Commissioner Dillingham stated that Jim Holcomb's job for the last twenty or so years has been with Civil Defense for Lansing and the surrounding area. On many, many occasions he has been out to fires, etc., with his equipment and services. Commissioner Dillingham moved that Jim Holcomb be awarded the Russel A. Lawler Human- itarian Award. Supported by Commissioner SantaAna. Commissioner Walker requested more information on Mr. Holcomb at the next meeting. The motion was carried by a unanimous vote. OTHER BUSINESS Assistant Chief Reifsnyder stated that the Board previously passed an Administrative Procedure regarding promotion of civilians as supervisors in the 911 Center. Fifteen people participated in this promotional procedure. There were only four who qualified in the 70 and above score. From that four, three have been promoted to supervisors to replace the corporals. On July lst the three sergeants are due to come out and three more civilians will have to be promoted to fill these positions. The trouble is that the 70 percentile established leaves only one person. There are four that scored 67 and the Board is being asked to amend the Administrative Procedure on this one time, one particular exam, to eliminate the 70 percentile, as otherwise the department will have to go outside and wishes not to have to do so because of the short time period. It would not be fair to ask those persons to take another exam on such short notice. It is anticipated there will be no problems with the union. There was some concern on the part of the Board members 'over going below the 70 score. Assistant Chief Reifsnyder advised it was an extremely hard exam, these people are qualified, and he believed the highest score was around 78. Further, the 911 Director does not feel he could find anyone from outside that would be as well qualified as the ones they can pick up by going below the 70 mark. He also stated these supervisors will be on a probationary status for one year, and that they can retake the exam in another two years. Commissioner Dillingham moved the request be approved. Supported by Commissioner McManus. Carried, unanimous. Commissioner McManus asked if Lansing has ever thought about getting a dog. Assistant Chief Reifsnyder answered that it has been proposed and the Chief is waiting to see how the Campus Police gets theirs, gets it trained and in service, and observes it for a period of time to see how well it works. It will be taken into consideration again. At this time Chairman McManus read the following resolution: Page 6 "WHEREAS, Commissioner Kenneth Dillingham has been a member of the Lansing Board of Police Commissioners since June 10, 1969, being reappointed every four years since that date; and "WHEREAS, Commissioner Dillingham's last appointment terminated on June 30, 1985; and "WHEREAS, Commissioner Dillingham has conducted himself as a Police Commissioner in the City of Lansing in keeping with the finest traditions of the Lansing Board of Police Commissioners and the Lansing Police Department, and has earned the appreciation of the citizens of the City of Lansing; "NOW, THEREFORE, BE IT RESOLVED, that the Lansing Board of Police Commissioners, and on behalf of the Lansing Police Department, convey their best wishes to Commissioner Dillingham for his untiring efforts on behalf of the citizens of Lansing for the past sixteen years. "BE IT FURTHER RESOLVED, that it is the desire of the Lansing Board of Police Commissioners that Commissioner Dillingham be granted continued success in any future endeavors. b C-4 O cl- r 'Z H t=i C'1 tri N BOARD OF POLICE COMMISSIONERS w d H John W. McManus `° 00 Chairman of the Board" L' Commissioner Dillingham thanked the Board and stated he has always been proud to be a member of the Police Board. ADJOURNMENT There being no further business, the meeting was adjourned. Respectfully submitted, Margaret G. Black Secretary of the Board r � .,-_.� � --- ■®-.' j , , ; � rrr - .. City :64 LAN SIN G L A N S I N G, M I C H I G A N POLICE BOARD 372-9400 AREA CODE 517 48933 124 W. MICHIGAN AVE. Official Proceedings Of The POLICE BOARD Of The City Of Lansing July 16, 1985 The meeting was called to order by Chairman McManus. ROLL CALL Commissioners present: McManus, Osborn, Owen, Roush, Valleau and Walker. Commissioners absent: McConnell and SantaAna. Also present were Police Legal Advisor Paul McComb and Citizen Dixie Pemberton. APPROVAL OF MINUTES OF PREVIOUS SESSION The minutes of the previous Board meeting were approved as submitted. FRATERNAL ORDER OF POLICE BUSINESS There were no representatives of the Fraternal Order of Police present. APPOINTMENT OF OFFICERS Chairman McManus stated this is the time for the new officers to take office, effective this meeting. Commissioner Roush was asked if he would accept the position of Chairman and Commissioner Owen was asked if he would accept the position of Vice -Chairman, to which both replied in the affirmative. Commissioner Valleau moved the the new officers take office. Supported by Commissioner Walker. Carried, unanimous. At this time Commissioner Roush moved to the Chairman's chair. Page 2 Commissioner McManus thanked the Board and the Police Department for the assistance given him during the past year. COMMUNICATIONS Letters of appreciation for services rendered by members of the department were received from the following individuals: Elizabeth Stealy; Jean Schwartz. Accepted and placed on file. Letters were received from Chief Circuit Judge Harrison, the Judicial Tenure Commis- sion and Chief District Judge Filice in response to a letter from the Board concerning an injured officer. Commissioner Valleau stated that apparently there are still charges that can be brought against the subject and the Prosecutor's Office is supposed to be making that decision. Chief Gleason stated he attended a Public Properties and Safety Committee meeting regarding this letter, and there is a letter coming from the Council to the Prosecutor requesting he attend a Public Properties and Safety Committee meeting and explain his department's action. After further discussion it was determined this matter be tabled pursuant to contact between the City Council and the Prosecutor. Commissioner Osborn stated he would like to see the public and all those involved be made aware of the recently -enacted Crime Victims bill and implementation of same. Mr. McComb stated it has been discussed, the department has received the legislation and the Prosecutor's Office has asked the department to meet with them in the future on this matter. The legislation goes into effect on October 8, 1985, and prior to that there will be training given to the officers and materials will be disseminated to them regarding how the department will implement the legislation. Chief Gleason stated the Board would receive the same information as the officers. There was some discussion concerning contacting the Prosecutor's Office regarding this legislation. Chief Gleason advised waiting until after the department's meeting with them. The letters were accepted and placed on file. RETIREMENT, CONFIRMATION A request was received from Lieutenant Doyle Larner to be placed on retirement status effective July 19, 1985, with a request for approval from the Chief and a Board resolution. Commissioner McManus moved for approval. Supported by Commissioner Owen. Carried, unanimous. Page 4 Commissioner Owen asked what the circumstances were that an officer was suspended for 150 days without pay. Chief Gleason advised he was arrested for drunk driving in East Lansing, refused to take a breathalyzer test and was a complete embarassment to the Lansing Police Department for his actions with the East Lansing Police Officers. The report was accepted and placed on file. Chief Gleason's monthly letter to the Board was received which advised of the follow- ing: The first six months of 1985 the City experienced a 7% increase in Part I offenses with a 17% increase in calls for service; Effective July 22, 2/Lieutenant James Rapp will be promoted to 1/Lieutenant, Sergeant James Cook to 2/Lieutenant and Officer Samuel Campbell to Sergeant; There were no Human Relations or Civil Rights Complaints filed against the department since the last Board meeting; City Council is very supportive of the helicopter program and stated that if more resources are needed, to make those needs known to them. Accepted and placed on file. At this time copies of a letter to the Mayor regarding the termination of the fireworks on July 4th was distributed, for informational purposes only. Accepted and placed on file. An Administrative Procedure was distributed, and then tabled for next month's meeting. COMMISSIONERS COMMENTS Commissioner McManus complimented the department on the Annual Report. Chief Gleason advised the Board that, as a result of a request from the Legal Advisor, they consider the report on soliciting cases for prostitution as confidential. There as was some discussion on changing the format, but it is to be left the same with "Confidential" stamped on it. Because of a deadline for travel arrangements, at this time Chief Gleason requested permission to attend the I.A.C.P. Conference in Houston on October 12-16, 1985. Commissioner Osborn moved to approve the Chief's request. Supported by Commissioner Walker. Carried, unanimous. Page 3 A request was received to confirm Probationary Officer Edward Forrest as Police Officer I, having successfully completed his probationary period of one year. Commissioner Owen moved for approval. Supported by Commissioner Walker. Carried, unanimous. COMPLAINTS AGAINST DEPARTMENT A letter of complaint was received from Ms. Jeri Ranshaw, together with the department- al response. Accepted and placed on file. REPORTS OF OFFICERS The status report of the departmental Affirmative Action Program for the period April lst to June 30th was received. In answer to a question, Chief Gleason stated the department is four or five short. On July 1st the department was increased by three sworn positions in the budget. It looks as though the department will be sending one or more minorities to school to fill those positions if they can find qualified ones. He further advised that the Communications Center is coming up with a new test (for civilian supervisors) because the union refused to accept dropping the score. This test will be issued very shortly and there will be a number from the outside tested along with our present employees. The status report was accepted and placed on file. A resume of Jim Holcomb was received which was requested at the last meeting, as former Commissioner Dillingham suggested he be awarded the Russel A. Lawler Humanitar- ian Award. The Board directed that this be forwarded to the Awards and Citations Committee for their recommendation. The departmental Highlights report for June was received. There was discussion on the 17% increase in calls for service. Commissioner Valleau stated a gentleman called her about making a call to the department of a crime in progress. The call came in at 11:10 and a car was dispatched at 11:37. She asked about policy on number of stacked calls before a shift is kept over. Chief Gleason answered that field command have the power to do that when they feel it is necessary. He further stated this was an unusually long period of time for a crime in progress call to be answered and he would look into it to see what the circumstances were. He also stated that quite often shifts are kept over on overtime. Chairman Roush stated that possibly the caller did not indicate that a crime was actually in progress, only that a crime had been committed. At a request from Commissioner McManus, Chief Gleason stated he would obtain the turnback figures and send them to him. Page 5 Chairman Roush welcomed Commissioner Osborn to the Board, and advised the Board he would be making committee appointments in the very near future. There being no further business, the meeting was adjourned. Respectfully submitted, Margaret G. Black Secretary of the Board r POLICE BOARD 124 W. MICHIGAN AVE. f G IIIIII city of LANSING L A N S I N G, M I C H I G A N 372-9400 AREA CODE 517 4B933 Official Proceedings Of The POLICE BOARD Of The City Of Lansing September 17, 1985 The meeting was called to order by Chairman Roush. ROLL CALL Commissioners present: Roush, McConnell, Osborn, SantaAna, valleau and Walker. Commissioners absent: Owen and McManus. Also present were Legal Advisor Paul McComb, Captain John Baylis, Sergeant Gregory Braun, Officer Clyde Smith, Officer John Richard and citizens Donald Evans, Gregory Wade and Dixie Pemberton. APPROVAL OF MINUTES OF PREVIOUS SESSION The minutes of the previous Board meeting were approved as submitted. FRATERNAL ORDER OF POLICE BUSINESS Officer John Richard stated he is President of the Non -Supervisory Division of the F.O.P. and he wishes to speak on the proposed Promotional Procedure for Sworn Personnel later on in the Agenda. At this time Chairman Roush asked the members of the Helicopter Patrol Unit, invited to attend the meeting, to make any comments they wish. Sergeant Braun stated he is supervisor of the unit and hopes to get things back to normal soon. A new aircraft is expected to be delivered within the next two weeks, which will help with the down time. They are going to have the present aircraft down an extra day a week SO it will be available in an emergency. He introduced Officer Clyde Smith, who is the pilot this month but is on the road at the present time while the aircraft undergoes a hundred hour inspection which necessitates it being down two or three days. Sergeant Braun further stated that he feels there is nothing in law enforcement that can duplicate what can be done with a helicopter, and that he feels the department Page 2 could be more effective if they could fly more hours. They are now flying five hours a day, five days a week. The hours are scheduled during the peak activity times. There was some discussion on safety training for members of the unit. Sergeant Brau stated there is a school in Florida the department would like to get the officers in which would be primarily emergency procedures training and of two to three days duration. Another aspect of training is to bring in an outside experienced instructor and have that person fly with the pilots. This would be on a semi-annual basis. Chief Gleason stated the request for funds for the Florida training was submitted to the Mayor on August 26th, but has not yet gone to Public Properties and Safety Committee who requested it; however, the Chief did give a copy of the communication to the Chairman of that committee two days ago. In answer to a question, officer Smith stated there are approximately four or five different police departments in Michigan with helicopters, and that this coming Thursday is a Michigan Helicopters Association meeting in Pontiac. Sergeant Braun further advised that observers are not rotated as those are selected that can become pilots. They work with the helicopters and the pilots, and after a couple of years of experience they're capable of flying the aircraft. They may even be licensed by that time. Chairman Roush thanked Sergeant Braun and officer Smith for their presentation and their time. COMMUNICATIONS Letters of appreciation for services rendered by members of the department were received from the following individuals: William R. Renick; Laura Salyers; Dick Carroll, Executive Director, Convention Bureau; Linda Eckelbecker; Mecosta County Sheriff Henry Wayer. Accepted and placed on file. A letter from the Council Committee on Public Properties and Safety to Prosecutor Hour was resubmitted for discussion. Chief Gleason advised he talked with Mr. Houk and was told that he would not be responding to the letter. It was found that the letter was written by Bruce Stark of the Council staff, and he in turn signed the names of Councilmen Blair and Adado to it. It is unknown if he signed Councilman Lindemann's name. Councilmen Blair and Adado withdrew their names from the letter. Mr. Houk did suggest that if the Board has questions he would be glad to meet with the Chairman and go over all the details of the case. Commissioner Valleau moved that a meeting be set up with Mr. Houk. Supported by Commissioner McConnell. Carried, unanimous. Page 3 COMPLAINTS AGAINST DEPARTMENT A complaint was received from Gregory Wade, carried over from the August meeting, together with the departmental investigation. Mr. Don Evans, the subject of Mr. Wade's complaint, addressed the Board concerning a robbery of $90 from him and the fact that no police report was taken. Assistant Chief Reifsnyder advised that the officer was interviewed and he stated that Mr. Evans was robbed at the Black and Tan Club, went home and later called the department. There was no report taken as there was no evidence that a crime had been committed. Accepted and placed on file. Discussion was held on the use of informants and Commissioner McConnell moved that guidelines be established, to be reviewed by the Commission, and the Legal Advisor advise the Board of any liability connected therewith. Supported by Commissioner Osborn. Carried, unanimous. Notification was received of a complaint filed against the department through the Michigan Department of Civil Rights by Willie Wallace. Assistant Chief Reifsnyder stated that he was arrested and became belligerent in the basement, refused to get on the elevator and the officers did have to use force to get him to the Detention area. He further stated it is now being investigated by the Civil Rights Commission. Commissioner Walker requested that the Board see the results of that investigation. Accepted and placed on file. REPORTS OF OFFICERS An Administrative Procedure covering the Promotional Procedure for Communication Center Supervisor was submitted. Commissioner Osborn moved for approval. Supported by Commissioner McConnell. Carried, unanimous. An Administrative Procedure covering the Promotional Procedure for Sworn Personnel was submitted. Officer Richard addressed the Board on some portions of the Procedure that members of the Fraternal Order of Police are concerned with. Captain Baylis and Legal Advisor McComb spoke on those same portions to answer their concerns. Officer Richard stated there were still some problems with the Procedure and it was determined this be tabled until the October meeting. Page 4 The departmental Highlights report for August was received. Commissioner Walker questioned the two officers hired during August. Captain Baylis stated the department has a Spanish female and a black male in the Academy and the roster is now depleted of all minorities who qualify. Accepted and placed on file. Chief Gleason's monthly letter to the Board was received which advised of the following: There is an 8% increase in crime over last year and a 16% increase in calls for service; There were no Human Relations complaints filed against the department since the last Board meeting; Most recent information indicates a new helicopter will be delivered within the next week to ten days; Requested permission for the Assistant Chief and himself to attend the F.B.I. Retraining Session at Tustin on September 18-20, 1985. Commissioner McConnell moved for approval for their attendance at Tustin. Supported by Commissioner Walker. Carried, unanimous. At this time Chairman Roush read the response to the Board's letter to the Human Relations Board from Dr. Shinsky, Chairperson, as follows: "Dear Mr. Roush: "I am in receipt of your letter of August 22, 1985, inviting the Human Relations Board to meet with the Lansing Board of Police Commissioners. We would be pleased to work with this Board, and I will be in contact with you to set up a date, time and place that will be convenient to both Boards. "The Human Relations Board has found our meetings with the Police Board to be very productive and we look forward to sharing with you in the coming year. "Dr. Patricia Shinsky Chairperson Human Relations Advisory Board" Accepted and placed on file. The report of the Awards and Citations Committee was received. Commissioner Walker stated that there were very intensive discussions concerning these awards and pointed out that two individuals are recommended for the Russel A. Lawler Humanitarian Award. Commissioner McConnell moved for approval of the report. Supported by Commissioner SantaAna. Carried, unanimous. Page 5 Chairman Roush asked that Commissioner SantaAna present these awards at the conclusion Of the November meeting. COMMISSIONERS COMMENTS Commissioner Valleau asked if the newly -confirmed officer was present at the meeting. It was explained that a letter was sent to him and the department will find out why he is not present. Chairman Roush stated that the Operational Procedures were received and accepted. There being no further business the meeting was adjourned. Respectfully submitted, Margaret G. Black Secretary of the Board 00 rl� rn cd 0 r-, a� U rl -P 04 O 41 C14 r� POLICE BOARD 124 W. MICHIGAN AVE. City ®$ LANSING L A N S I N G, 372-9400 AREA CODE S17 Official Proceedings Of The POLICE BOARD Of The City Of Lansing August 20, 1985 The meeting was called to order by Chairman Roush. M I C H I G A N 48933 Commissioners present: Roush, Owen, McConnell, McManus, Osborn and Valleau. Commissioners absent: SantaAna and Walker. Also present was Sergeant Lynn Ried of the departmental Internal Affairs Unit. Chairman Roush stated that before we start the Agenda, he neglected to do something last month, and that is, for the record, to thank Commissioner McManus for doing such an excellent job this past year, and he appreciated his efforts and concern. APPROVAL OF MINUTES OF PREVIOUS SESSION The minutes of the previous Board meeting were approved as submitted. FRATERNAL ORDER OF POLICE BUSINESS There were no representatives present from the Fraternal Order of Police. COMMUNICATIONS Letters of appreciation for services rendered by members of the department were received from the following individuals: Emma Straub; Assistant City Attorney Bonnie Toskey; Pat Kratzer; Sergeant Gregory Ockerman, DeWitt Township Police Department; John Schlaack, Service Manager, Skory TV. Page 2 Commissioner McManus requested that the letter from the DeWitt Township Police Depart- ment regarding actions taken by Detectives Dean Temple and James Renton be forwarded to the Awards and Citations Committee. Accepted and placed on file. A communication was received from David Osborn, President, Lansing's Neighborhood Council, listing the Lansing neighborhood groups. Commissioner Osborn stated this was sent to about 100 organizations and individuals to increase communication between interested parties and neighborhood groups. He further stated the amount of their activities varies rather dramatically by time of the year and group. Accepted and placed on file. Communications were received from the Council Committee on Public Properties and Safety to Prosecutor Peter Houk, from Representative Stabenow and from Mayor McKane relative to court action in regard to an injured officer several years ago. There was discussion as to whether or not the Board should follow up on the letter to the Prosecutor. Chairman Roush stated that at the last meeting it was determined to let this run to see what success the Public Properties and Safety Committee had. It was requested this be included on the September Board Agenda. All three communications were accepted and placed on file. RETIREMENT, CONFIRMATION, RESIGNATION A request was received from Sergeant James Crandall that he be placed on retirement status effective January 3, 1986, with a recommendation from the Chief that a resolu- tion be prepared for him. Commissioner McConnell: So move, Mr. Chairman. Supported by Commissioner McManus. Carried, unanimous. A request for confirmation of Probationary Officer Bruce Holliday as Police Officer I was received. Commissioner Owen: So move. Supported by Commissioner McManus. Carried, unanimous. A resignation was received from Probationary Officer Gary Gorski, effective August 22, 1985. Accepted and placed on file. Page 3 COMPLAINTS AGAINST DEPARTMENT A complaint was received from John Schlaack, Service Manager, Skory TV, with a comment on it that he was contacted by Sergeant Crandall and was satisfied. Commissioner Valleau stated she hears the complaint often about officers not taking reports and she feels, from experiences as a Ride -Along, that officers, even though they cannot do anything about a situation, should explain to the citizen what that person can do. Chief Gleason stated he will take care of this. Accepted and placed on file. A transcript and explanation was received on a complaint of Bud Quick voiced by Commissioner Valleau at the July meeting. Accepted and placed on file. Notification was received of the dismissal of two Civil Rights complaints filed by Deborah Lynch, which were withdrawn at her request. Accepted and placed'on file. REPORTS OF OFFICERS A request was received from Officers John Parks and Ronald Nolan that they be allowed to participate in the 1986 promotional process, even though they are -short of the required five years, two months and seven months respectively. Commissioner McConnell moved to accepted this request. Supported by Commissioner Owen. Commissioner Osborn asked how many other officers are in this same situation. Chief Gleason stated this has happened in the past, he does not seek them out. Commissioner Osborn asked if it was indicated in writing in the promotional procedure that the five year requirement can be waived. There was discussion on this and the liability laws on same. It was determined this be referred to the Legal Advisor as to the liability and if he feels there is an advantage one way or another. The motion was unanimously carried. An Administrative Procedure entitled "Procedure Guidelines" was received. Commissioner McConnell moved to adopt this Administrative Procedure. Supported by Commissioner McManus. Carried, unanimous. Page 4 An Administrative Procedure entitled "Promotional Procedure" was received but withdrawn at the request of the Chief to be held over until the September meeting. Chairman Roush made note of the several Operational Procedures included with the Agenda and will receive them and place them on file. The departmental Highlights report for July was received. There was discussion on vacancies and hiring. Chief Gleason stated the department normally hires persons who have been through the Academy, but there is a provision that minorities can be recruited who are not certifiable, and if they satisfy all other requirements the department will sponsor them through the Academy. There are presently two in the Academy sponsored by the department. He further stated one of the major problems is that it now takes five weeks in the bureaucracy to hire. One meeting has to do with, budgetwise, can the department hire. Each position has to be justified. After that the department has to go to another meeting and justify hiring that particu- lar person as opposed to somebody else. The report was accepted and placed on file. Chief Gleason's monthly letter was -received which advised of the following: Crime is increasing over last year by 8% and calls for service increasing 16%; There were no Human Relations or Civil Rights complaints filed since the last Board meeting; A new helicopter should be delivered within the next few weeks; Officer Harvey Sutter's employment with this department has been terminated. In answer to a question from Commissioner McManus, Assistant Chief Reifsnyder stated that Harvey Sutter has been a disciplinary problem for many years. Just a little less than two years ago there were some serious charges against him and at that time the department went to a procedure never used in City government before called Last Chance Agreement, signed with Harvey Sutter and the union, which stated that on any future disciplinary problems with him, he waived all right to grieve the amount of any discipline being imposed on him, be it one day or discharge. It was an eighteen month agreement with a six month extension if there were any other charges. About a year ago there was another charge and he was given the six month extension. Then this charge of drunk driving and some insubordination to command officers the night of discharge. Chief Gleason's monthly letter was accepted and placed on file. COMMISSIONERS COMMENTS Commissioner McConnell stated that the Board Human Relations Committee has been a relatively inactive committee and suggested there might be some value in drafting a letter to the Human Relations Board stating that the Police Board would be happy to have a meeting with them if they feel there would be value in such a meeting. Commissioner McConnell moved that the Police Board Chairman and himself, as Chairman of the Human Relations Committee, draft a letter to be co-signed, indicating the Page 5 Board's willingness to meet with them if they so desire. Supported by Commissioner McManus. Carried, unanimous. Commissioner McConnell stated that in view of the relatively inactive part the Human Relations Committee has played in the last several years, he suggested that it be broadened to be Human Relations and Personnel, and that the department Personnel Director be included. Chairman Roush requested Commissioner McConnell approach Captain Baylis in that regard. Commissioner McConnell moved that the Human Relations Committee be broadened to include Human Relations and Personnel. Supported by Commissioner Osborn. Carried, unanimous. Commissioner McConnell stated the Board meetings might be more informative if at each meeting a representative from different areas of the department be present to explain their activity. After discussion it was determined that a representative from the .Helicopter Patrol Unit be invited to attend the September meeting, a represent- ative from Personnel and Training be invited to attend the October meeting to explain in-service training, and a representative from Community Services be invited to attend the December meeting, the Awards and Citations Ceremony being held at the November meeting. Commissioner McConnell suggested that shortly after hiring new employees, inviting them to attend a Board meeting so that each can meet the other. It was determined that the newly -confirmed officers would be invited, and that Officer Bruce Holliday be invited to attend the September meeting. Commissioner Valleau requested a copy of the turn -backs be sent to her. At this time a letter of complaint was distributed, which had just been received, from Gregory F. Wade, 534 Cherry Street. Assistant Chief Reifsnyder stated this information is all second-hand. The person Mr. Wade is referring to has been used as a CI by the department and has been told he should only work for one department at a time; however, he gets involved in things he is not asked to. When the department uses CI's, they go into a place with the money marked, they go in with someone else and when they come out the purchase is immediately taken. They are never sent in alone. His actions were strictly unauthorized. The department had no control over the situation. This was something he took upon himself to do and he lost his money. The CI's are guarded very well and they are given specific instructions with very strong guidelines. As far as the officers refusing to take a report, this will be investigated and a report given back to the Board. Commissioner McConnell stated that even though he was overzealous, he had been used in the past and he felt he should be reimbursed. It was suggested that to reimburse him for his -loss would only encourage him and he might do the same thing at a later time with another loss. Chairman Roush stated the Board will receive this letter and await the follow-up report of the Assistant Chief before any further action is taken. Page 6 Chairman Roush thanked Sergeant Ried for attending the meeting and commented that he liked seeing the Explorer at the door. Commissioner McManus stated he is going on a trip out west and will not be here for the September meeting. Commissioner Osborn addressed the letters to the Editor in the State Journal about prostitution, that included erroneous information, and asked Chief Gleason if he intended to respond. Chief Gleason stated that this was the responsibility of the State Journal and that the Editor had called him to apologize that they did not put an Editorial Note in there that the Police Department has requested that the "johns'" names be printed and that so far the State Journal has not done that. An officer who is doing statistical information on prostitution arrests is putting together a counter to the articles in the State Journal. It was determined that when the departmental statistical report is completed, Chief Gleason is to request a reporter come to his office and give him that information. There being no further business the meeting was adjourned. Respectfully submitted, Margaret G. Black Secretary of the Board Ln 00 M Q C) N O m -P m W � U b� C. Q_ LANSING L A N S I N G, M I C H I G A N POLI E BO 372-9400 AREA CODE 517 48933 C ARD 124 W. MICHIGAN AVE. Official Proceedings Of The POLICE BOARD Of The City Of Lansing October 15, 1985 The meeting was called to order by Chairman Roush. ROLL CALL Commissioners present: Roush, Owen, McConnell, McManus, Osborn, Valleau and Walker. Commissioners absent: SantaAna. Also present were Deputy Chiefs Sinclair and Burnett, representing Chief Gleason and Assistant Chief Reifsnyder, Legal Advisor Paul McComb, Lieutenant Woodward, Sergeant James Gleason, Officer John Richard, Officer Bruce Holliday and citizen Dixie Pemberton. APPROVAL OF MINUTES OF PREVIOUS SESSION The minutes of the previous Board meeting were approved as submitted. FRATERNAL ORDER OF POLICE BUSINESS Officer Richard stated he had some comments later on, on the Promotional Procedure that was tabled at the last meeting. PRESENTATION BY PERSONNEL AND TRAINING BUREAU Lieutenant Woodward stated the Personnel and Training Bureau, on the organizational chart, is in the Administrative Support Division, captained by John Baylis, who is on vacation at this time. He also stated the Bureau acts as a liaison between the Police Department and the Human Relations Board and the, Mayor's Police Community Relations Board, and monthly meetings are attended by the Captain or his designee. At this time he introduced Sergeant Gleason, the Training Officer, to tell the. Board about the training programs. C i t y o f LANSING L A N S I N G, M I C H I G A N POLI E BO 372-9400 AREA CODE 517 48933 C ARD 124 W. MICHIGAN AVE. Official Proceedings Of The POLICE BOARD Of The City Of Lansing October 15, 1985 The meeting was called to order by Chairman Roush. ROLL CALL Commissioners present: Roush, Owen, McConnell, McManus, Osborn, Valleau and Walker. Commissioners absent: SantaAna. Also present were Deputy Chiefs Sinclair and Burnett, representing Chief Gleason and Assistant Chief Reifsnyder, Legal Advisor Paul McComb, Lieutenant Woodward, Sergeant James Gleason, Officer John Richard, Officer Bruce Holliday and citizen Dixie Pemberton. APPROVAL OF MINUTES OF PREVIOUS SESSION The minutes of the previous Board meeting were approved as submitted. FRATERNAL ORDER OF POLICE BUSINESS Officer Richard stated he had some comments later on, on the Promotional Procedure that was tabled at the last meeting. PRESENTATION BY PERSONNEL AND TRAINING BUREAU Lieutenant Woodward stated the Personnel and Training Bureau, on the organizational chart, is in the Administrative Support Division, captained by John Baylis, who is on vacation at this time. He also stated the Bureau acts as a liaison between the Police Department and the Human Relations Board and the, Mayor's Police Community Relations Board, and monthly meetings are attended by the Captain or his designee. At this time he introduced Sergeant Gleason, the Training Officer, to tell the. Board about the training programs. rage Sergeant Gleason stated he coordinates any and all training that is done in the department, whether it's in the City, out of the City or out of the State. He does the video taping of messages that need .to go to the field personnel, called roll call training. He also assists in budget for the Bureau, works as liaison between the department and Lansing Community College, conducts in-service training as well as the Recruit Training Academy at Lansing Community College. He also talked about the Weapons Officer who is responsible for training all officers in the use of firearms and the maintenance of those firearms, is an assistant to the START Team and is required to be at the Range or Heliport as he is responsible for'their maintenance. In answers to questions, Sergeant Gleason also made the following remarks. His work involves` the mandatory types of things such as keeping updated with First Aid Recertifications, coordinating any new laws that come out and informing the personnel, and prepares Training Bulletins in conjunction with the Legal Advisor on new laws. Further, he coordinates with other major agencies in the area, meeting with their Training Officers on a weekly basis; Puts together a training schedule on a 28 -day cycle and gives to all division heads so the proper assigmmnents can be made; Keeps records as to who is due for recertification, etc.; That M.L.E.O.T.C. mandates a curriculum of 440 hours that must be completed before a person can become a police officer, and beginning November 11, 1985, those persons will have to pass a State - mandated test from M.L.E.O.T.C. in order to practice law enforcement in this State; Mandatory physical agility and reading and writing exams are mandated for every one starting an Academy beginning January 1, 1986; Generally, the applicants have put themselves through an Academy, however, the department has done so on occasion; That applicants for this department have to have 90 college credits in addition to attendance at an Academy; That the Legal Advisor published the basic information for the Crime Victims Rights Act and it was given to the officers; There is an ongoing Crisis Communications Seminar which deals with domestic situations, and another ongoing in-service program called Crime Scene -First Responder conducted at the Mason Fairgrounds where scenarios are set up with hired actors/ actresses to perform situa- tions where officers respond and try to resolve the problem. He further informed the Board that in 1984, because of a new bill called the 302 Bill, the department started receiving checks from the State to be used'for in-service training. The first check was about $24,000. They come every six months and they range from $17,000 to $19,000, 10% ,of which can be used for equipment.' The funds come from a surcharge on civil infractions, traffic violations, throughout the State of Michigan. This is divided up to all departments as to the amount of sworn personnel in an agency, and the bill states the City cannot cut out the amount of money they .contribute for training, so this is supplemental. This comes at a good time as the City budgets about $5,000 a year for training. Chairman Roush thanked Lieutenant Woodward and Sergeant Gleason for their helpful presentation. COMMUNICATIONS Letters of appreciation for services rendered by members of the department were received from the following individuals: Mrs. Olga Kaiser; Dean Dunnicliff; M.S.P. Director Gerald Hough; Mary Ann Olson; Mary McKane on behalf of a resident; Christine Soucy. Accepted and placed on file. Page 3 A check was received from Betty Koch in memory of her son, Brian, a former police officer who was killed in an auto accident in July of 1970 while off duty. Commissioner Owen moved it be accepted and referred to the Maguire Benevolent Fund. Supported by Commissioner McManus. Carried, unanimous. A communication was received from Dr. Patricia Shinsky, Chairperson of the Human Relations Board, in reference to the Police Board's invitation for a joint meeting. After discussion, it was determined that the best date for the joint meeting would be at 4:OOPM on November 14, 1985. Commissioner Roush stated he would contact Dr. Shinsky and requested Commissioner McConnell to prepare an informal agenda for the meeting. RESIGNATIONS Letters of resignation were received from Officers Keith Floyd, effective October 5, 1985, and Brett Sinclair, effective October 1, 1985. Accepted and placed on file. REPORTS OF OFFICERS The status report of the departmental Affirmative Action Program for the period July 1, 1985, through September 30, 1985, was received. Commissioner Walker questioned the resignation of Recruit Tracy Thomas. Deputy Chief Burnett explained that he had several disciplinary problems against him while still in the Academy, i.e. not showing up for class, sleeping in class, problems keeping up with his studies, and it was found that he had never terminated his employ- ment with the Detroit Fire Department. Commissioner McManus pointed out .a mistake in addition on Page 3, that the total should be 319 rather than 320. Accepted and placed on file. The revised proposed Promotional Procedure for Sworn Officers was received. Commis- sioner McConnell asked for an explanation of the changes. Legal Advisor McComb advised that the Procedure was changed to make it equally applicable to all employees so that employees were not being discriminated against for not having their required eligibility. The proposed Procedure now takes all employees in, so the employees could take the exam and when they reached their five year eligility date they will then be placed on the roster. The Procedure also includes that any person who would have been eligible to be on the promotional list under the current Procedure will be eligible for the new list under the new Procedure, and that any person in the top five eligibility -wise cannot be bumped by some one moving in seniority -wise. Officer Richard stated these changes address the concerns of the F.O.P. and that rage -+ he appreciated the Board tabling this matter u, AsPresident of the division he cannot give his for fear that somewhere down the road some one w: promotional exam .and will want him to file a gi also stated that he personally felt there is n be fair to everybody, but he is satisfied with the their concerns. til the F.O.P. could discuss it. ,tamp of approval to the Procedure L1 have a complaint after the next _evance or take legal action. He t a promotional system that will serious efforts made to accommodate Commissioner Osborn moved for approval of the Procedure. Supported by Commissioner McConnell. Carried, unanimous. The departmental Highlights report for September 1985 was received, accepted and placed on file. Chief Gleason's monthly letter was received which advised of the following: There is still a 7% increase in crime and 16% increase in calls for service over last year; Explained the reason for the resignation of Recruit Tracy Thomas; That Assistant Chief Reifsnyder is at home recovering from surgery. Accepted and placed on file. At this time Chairman Roush introduced newly -confirmed Police Officer Bruce Holliday and thanked him for attending the meeting. COMMISSIONERS COMMENTS Chairman Roush stated that sometime back Commissioner McManus drafted a letter regard- ing injuries sustained by former Officer Nancy Kalder, and the Board had requested a meeting be held with Prosecutor Houk. There was some difficulty in doing that and the result is that Mr. Houk prefers to meet with a limited number from the Board, and Chairman Roush suggested that he and Commissioner McManus meet with Mr. Houk. Commissioner Owen thanked Commissioner McConnell for his suggestion that the various units of the department be invited to make presentations at the Board meetings. It was determined that Community Services Unit be invited to attend the December meeting to speak on Neighborhood Watch. Commissioner McConnell stated that he had asked for some guidelines relative to use of informants and does not see it on the Agenda. Deputy Chief Sinclair advised that it is being worked on and is not done yet. rage D Commissioner Valleau stated she would like to see the 1984 report on prostitution. She was told there is a book in the Chief's office she can come in and read. Commissioner Walker questioned a meeting the Chief had with a few Board members, which he was unable to attend, on informants. Commissioner Osborn explained there were two Commissioners who met with the Chief and Lieutenant Rapp, who wanted to know if they had additional questions and explained what was going on, which was outside of Commissioner McConnell's request. There being no further business, the meeting was adjourned. Respectfully submitted, Margaret G. Black Secretary of the Board _w E ity of LANSING L. A N S I N G, M I C H I G A N POLICE BOARD 372-9400 AREA CODE 517 48933 124 W. MICHIGAN AVE. Official Proceedings Of The Joint Meeting Between The HUMAN RELATIONS AND POLICE BOARDS November 14, 1985 The meeting was called to order by Police Board Chairman Ronald Roush. Present: Human Relations Board Members Dr. Pat Shinsky, Chairperson Lelio Casola Sam Johnson Lee Canady Will Jenkins Human Relations Department Members Richard Letts, Director Debbie Balan, Assistant Director Cathy Milett, Administrative Secretary Police Board Members Ronald Kousn, Unairman Leonard McConnell John McManus Cherryl Valleau Rodrigo SantaAna Police Department Members Chief Richard A. Gleason Assistant Chief Charles Reifsnyder Captain John Baylis Commissioner Roush thanked the Human Relations Board members for meeting with the Police Board and stated it was Commissioner McConnell's suggestion some time ago that he thought it was a worthwhile time to meet. Chairman Roush then turned the meeting over to Dr. Shinsky and Commissioner McConnell. At this time each person introduced himself/herself. Page 2 Dr. Shinsky stated they were pleased to meet with the Police Board and felt it is a positive approach. She stated the first item on their agenda was to talk about joint community projects, to show the cooperative position with regard to the two Boards and the Police Department as a whole. She suggested co -sponsoring some things together or initiating the development of some activities. Commissioner McConnell suggested the two Boards exploring some ideas without drawing up any detailed plans, and after putting some items on the table turning them over to staff persons, Dick Letts and Captain Baylis and others, to draft some specific programs. Mr. Canady stated that to make it easier for both Boards, to throw out some ideas as to how the Boards could best serve each other, and from that run them together into specific areas. Commissioner McConnell advised that some years ago there was a one -day Human Relations Workshop, with persons from Michigan State University and Lansing Community College contributing and set up so all personnel could attend which was very worthwhile. This was a cooperative venture between Human Relations and the Police Department. With the new officers, it might be worthwhile to put this workshop on again. He further stated that Captain Baylis and Mr. Letts could explore the utilizing of roll -call training in this area. Dr. Shinsky asked if there were any community -wide joint activities the Boards could become involved in together, and suggested booths at Riverfront, Riverfest, etc. She stated they provide services to bring peace within the community and she would hope the Police Department would have the same types of goals and to show that their common interests are the community's welfare would be the overall theme. Mr. Jenkins suggested involving the Minister's Coalition in the booths. Dr. Shinsky stated another idea was expanding the picnic sponsored by the field reps and including the Police Community Relations group. The suggestion was also made to co-sponsor an awards program for youth in the community who are doing something positive, and possibly not limiting it just to students. Another suggestion was made to have a community relations day at the various schools, having one representative from Human Relations and one from the Police go in and speak with the students, explaining what the Police Department is for, the fact that they are here to protect. Dr. Shinsky asked about the possibility of Police civilian employees, who come in contact with the public, receiving human relations in-service training. Captain Baylis advised the 911 employees receive sensitivity training when they are hired, and that this is the first year there has been a training budget which will be used exclusively to train the 911 personnel. Before that they had to join in on using the limited budget given to the Police Department for training. There will now be more training for the dispatchers, etc. Mr. Letts mentioned a complaint he had received from Councilman Creamer on 911 personnel. Captain Baylis stated he is not making any excuses but they should realize that the operators handle close to 200,000 calls per year and to get half a dozen complaints is not too bad. Assistant Chief Reifsnyder stated complaints come in every once in a while, the tape is reviewed and the complainant then remembers what he said or what he was told and is satisfied. Page 3 Commissioner McConnell stated he would like to see the staffs getting together to work out some programs the Boards could take a look at in the not too distant future to see how they could be implemented. It was determined a report will be made back to the Police Board at the January meeting. It was further determined there be another joint meeting between the Boards at 4:OOPM on Tuesday, February 18, 1986. Commissioner McConnell addressed the Investigation Procedure and wondered if Mr. Letts and Captain Baylis should go over this Procedure to see if it needs updating or revising. They both advised him that this Procedure has been working since its initiation and they feel it works very well. Mr. Letts suggested that both Boards reaffirm this particular process, and further stated he would like to see it redated and issued to Council to let them know that in this joint meeting both Boards have reaffirmed this Procedure. Commissioner McConnell moved that both Boards go on record as jointly approving the Procedure. Supported and carried, unanimously. At this time Commissioner Valleau advised of a program called the PhoneFriend which would make a good community project. It is a volunteer organization, with volunteers on the telephones for children who are home after school alone, to hand out information as to what to do when you get your clothes wet, if someone is coming in, etc. They give them advice as far as handling that situation. It was requested that the informa- tion be copied and sent to Human Relations. There being no further business, the meeting was adjourned. Respectfully submitted, Margaret G. Black Police Board Secretary Sm . ` .,rrr Ory, .. ° LANSING ,�r ,;, C i t .o�f ate.—i e . • 1 POLICE BOARD 124 W. MICHIGAN AVE. L A N S I N G, M I C H I G A N 372-9400 AREA CODE 517 48933 Official Proceedings Of The POLICE BOARD Of The City Of Lansing November 19, 1985 The meeting was called to order by Chairman Roush. ROLL CALL Commissioners present: Roush, Owen, McManus, Osborn, SantaAna, Valleau and Walker. Commissioners absent: McConnell. Also present was citizen Dixie Pemberton. APPROVAL OF MINUTES OF PREVIOUS SESSION The minutes of the previous Board meeting were approved as submitted. FRATERNAL ORDER OF POLICE BUSINESS There were no representatives present from the Fraternal Order of Police. COMPLAINTS AGAINST DEPARTMENT A complaint was received from Michael DeVaney together with the departmental response. Commissioner Valleau asked why the department let vehicles sit so long on the street before doing anything about it. Chief Gleason advised that a lot of that has to do with the amount of personnel we have. There is only one officer now handling the entire process of abandoned vehicles. Commissioner Roush stated that the longer the department lets a car sit there, the fairer they are to the complainants. Accepted and placed on file. Page 2 A complaint was received from Mr. and Mrs. Michael Clark together with the departmental response. Accepted and placed on file. REPORTS OF OFFICERS The legal opinion on the use of confidential informants, prepared by Legal Advisor Paul McComb, was received, which had been requested by Commissioner McConnell at the September meeting. Commissioner Roush stated that Commissioner McConnell had called just prior to the beginning of the meeting to advise that he would not be able to attend, and that he had communicated nothing specific about this opinion. Commissioner McManus moved this be tabled until the December meeting. Supported and carried, unanimously. Chief Gleason advised that the Legal Advisor put in over 60 hours of research on this opinion. The Police Board's report evaluating the effectiveness of the Police Department was received. Commissioner McManus stated this was an excellent report. Commissioner Osborn had some questions concerning one of the priorities, that being " . . the critical need for an operationally functional police building." After discussion on the history of the attempts to obtain a new police building it was determined this be left as written. Commissioner SantaAna stated he was impressed with the section on the Youth Squad and he felt the School Board should be informed of their activities. Chief Gleason advised him this was the first year for this squad as it was formed in July of this year. Years ago there was a Youth Squad dealing with crimes committed by juveniles. This new squad also investigates crimes committed against children. Commissioner Osborn asked if a presentation on this had been made to the School Board. Commissioner Valleau advised that members of the School Board who sit on the Mayor's Task force are well aware that this is going on because that was part of their recommendations, and that is an ongoing committee. Commissioner Owen moved for approval of the report. Supported by Commissioner McManus. Carried, unanimous. Commissioner Osborn requested that the Chairman forward a letter to the Mayor, which would solicit a response, on the status of another facility for the Police Department, with copies to City Council. The departmental Highlights report for October 1985 was received, accepted and placed on file. Chief Gleason's monthly letter was received which advised of the following: There is still an 8% increase in crime over last year; There were no Human Relations or Page 3 Civil Rights complaints filed against the department; A recruit put through the Academy by the City failed to achieve the grade level required to be certified and was terminated. Commissioner Valleau stated that, as the two recruits who were put through the Academy by the City and who were being paid salaries at the same time failed to graduate, she would like the department to be very careful before ever doing this again because it cost a great deal of money. Chief Gleason's monthly letter was accepted and placed on file. COMMISSIONERS COMMENTS Chairman Roush advised the Finance Committee they would be receiving the budget by December 5th which will include a summary for review, prior to the meeting scheduled for December 11th. Commissioners Roush and McManus jointly advised of their meeting with Prosecutor Houk concerning the lack of prosecution of an individual responsible for permanent injuries to Officer Nancy Kalder some years back. They spent 35 minutes with the Prosecutor who advised the charge was dismissed mainly because of age of the case. Another thing that entered into the decision was that while the person was out of the state he had no record against him during that period of time. Commissioner Valleau stated she cannot see how a man can break the last, jump bail and walk away from it. It is not right and cannot be justified. Chairman Roush replied she raised excellent points but the Prosecutor deals strictly with the law, which he applied properly going by the circumstances. Chairman Roush asked if there were any comments on the joint meeting held November 14th with the Human Relations Board. Commissioner Osborn asked for a synopsis of what occurred as he was not there. It was explained to him that minutes were being prepared and would be sent to him. There being no further business, the meeting was adjourned to begin the Awards and Citations Ceremony. Respectfully submitted, Margaret G. Black Secretary of the Board AWARDS AND CITATIONS CEREMONY The ceremony began at 6:30PM in Council Chambers with opening remarks by Lieutenant Robert Woodward and the Invocation by Chaplain Earl VanSipe. Remarks were made Page 4 Mayor McKane and Commissioner SantaAna, after which Commissioner SantaAna and by Y Chief Gleason presented the following and CitizenstJeffery Perkinsaandn Tony to officers Stephen Naert and Richard Wojtysiak, Calvin Cooley, Life Saving Awards to Detective James to Mi haeln Hanlon,ns Vickie Esch`,ilkins and Carl 1 Wilkins; Citizen Involvement Awards t Randy Segar and Fred Funston; The Russe Donna Cooley, Steven Koller, Mark Wilkinson, Whitehead on behalf of deceased A. Lawler Humanitarian Award to Mrs. Dean (Connie) Officer Dean Whitehead, and James Holcomb. A Life Saving Award will be delivered person to Detective Dean Temple and Letters ho° of not Commendation 11 be Awards li.�eoreeacho p Corey Bettinghaus and William Blackburn, ram concluded with closing remarks from the Mayor will also be delivered. The program Earl VanSipe. by Lieutenant Woodward and the Benediction by Chap Lr) ro Co t4 rn rCS r+ O rn U > O O P; 1 POLICE BOARD 124 W. MICHIGAN AVE. City of LANSING L A N S I N G, M I C H I G A N 372-9400 AREA CODE S17 48933 Official Proceedings Of the POLICE BOARD Of The City Of Lansing December 17, 1985 The meeting was called to order by Chairman Roush. ROLL CALL Commissioners present: Roush, Owen, McConnell, McManus, Osborn, SantaAna and Valleau. Commissioners absent: Walker. Also present were Police Legal Advisor Paul McComb, Budget Control Supervisor Celesta Campbell, Sergeant Gregory Braun, Officer Dennis Shaw, Officer Robert Jones and citizen Dixie Pemberton. APPROVAL OF MINUTES OF PREVIOUS SESSIONS The minutes of the Board meeting with the Human Relations Board and the minutes of the previous Board session were approved as submitted. FRATERNAL ORDER OF POLICE BUSINESS There were no representatives present from the Fraternal Order of Police. BUDGET At this time Chairman Roush stated he would like to now consider the budget for fiscal year 1986-87. The Budget Committee met this past week and spent time going through the major items. Miss Campbell stated that at the Committee meeting an analysis was requested of the new helicopter the department is requesting. Sergeant Brag distributed a report on time/life parts costs on the 1978 versus a 1986 model. Miss Campbell stated the report shows that over a five year period, if two newer helicopters were operated, there would be a $94,000+ savings and the City would be out a net cost of $25,000 rage to $35,000 to purchase a new helicopter because of offsetting the purchase price with savings in maintenance costs. Commissioner McConnell asked to be apprised of significant changes in the budget. Miss Campbell stated that the .most significant area change between the current year and next year would be in the area of equipment requested. Commissioner Valleau addressed the personnel addendum. Miss Campbell stated that the instructions were that the department not ask for new positions unless offsetting costs would be showed, and that is why the personnel request is in the form of an addendum and is not included with the budget. Last year the department was able to get three new positions working in this manner. Commissioner McConnell moved for approval of the budget document for fiscal year 1986-87. Supported by Commissioner Osborn. Carried by the following vote: AYES - Roush, Owen, McConnell, McManus, Osborn and SantaAna; NAYS - Valleau. Chief Gleason explained it is important for the Board to separate personnel requests in their own minds. The addendum is not, in his mind, asking for 50 additional personnel. There are a number of different programs in the addendum with personnel for those specific programs. For instance, Council has expressed a number of times that they want the Crime Suppression Unit (flexi-patrol) back. Also, if giving the department the nine civilian personnel for the jail, which is a separate program, that would release nine officers to do something else. The Motorcycle Squad is also separate. The City has a traffic problem that needs to be addressed. Council was unhappy when the department was reduced from 18 to 14 districts, and the department has demonstrated for the last four years they cannot keep up with the demand for services and it can only be remedied by putting 21 more persons back and going back to 18 districts. Chief Gleason further explained that the department lost 30+ person- nel and this is going back to that number plus a permanent flexi-patrol. Council may pick which programs they feel are most important for the department. Chairman Roush thanked Miss Campbell and Sergeant Braun for attending the meeting and excused them. PRESENTATION BY COMMUNITY SERVICES UNIT Chairman Roush inserted another item at this time, that being a presentation by Officers Dennis Shaw and Robert Jones on Neighborhood Watch. Officer Shaw stated they are from the Community Services Unit and Neighborhood Watch is their main function in the Unit. It is a self-help educational program to resist criminal attack in the neighborhoods. At the beginning, the officers went out in neighborhoods attempting to form groups, but were met with resistance. They now get the citizens to go out and get themselves involved in forming Neighborhood Watch groups. There are presently 137 Neighborhood Watch groups servicing about 13,509 households, which figures out to about 260 of the total population of Lansing. The program belongs to the citizens with as much service as possible being given by the Community Services Unit. They are encountering problems with some groups becoming very inactive. The officers attempt to get them to meet certain standards, to keep vitality and integrity in the program. They have a quarterly newsletter- with emergency telephone numbers, etc. in it and also a quarterly meeting where they try and inform them of different aspects of the community and the criminal justice system so they will be informed rage Of the Police Department's part in the criminal justice system. Officer Shaw also talked about the message machine which was unique within the United States. They extract information from the different groups with telephone numbers to call to get current updates on what is happening in a neighborhood as far as type of criminal activity, where it has occurred, what was taken, etc. Commissioner McConnell asked if they had any goals in this area. Officer Shaw stated that size -wise, percentage, this department is larger than most departments that have this program. For instance, Detroit has a very active Neighborhood Watch program, but percentage -wise they do not go above this City. Same with Battle Creek and Jackson. Commissioner Valleau stated she was offended by the attitude of possibly removing the signs of a group that become inactive, which she experienced at a meeting she attended. Officer Shaw stated that if people know a Neighborhood Watch group is active and they see the signs, they will not go in that area. If they know they go into an area that still has the signs but they know the group is inactive, it distracts from the effectiveness of the groups that are active. He further stated they make several attempts to keep groups active, to rekindle interest. Further, no signs have been removed yet. Commissioner Osborn stated he felt there was a need for some "friendlier marketing" and asked if they have been involved with any service groups. Officer Shaw advised that service groups have tried to organize and cultivate interest. Also, the Unit does a lot of speaking engagements for service groups, church groups, etc. After an introduction of Officer Jones by Officer Shaw, Chairman Roush thanked them for the presentation. COMMUNICATIONS Letters of appreciation for services rendered by members of the department were received from the following individuals: Elaine Woodmansee; Charles Joseph Fitz, Sr.; Erich Rachor and Gerold Harfst, (Bavaria) Germany Criminal Justice System; Chuck Browning, Lansing Jaycees. Accepted and placed on file. A communication was received from James Holcomb in gratitude for awarding him the Russel A. Lawler Humanitarian Award. Accepted and placed on file. RETIREMENTS, RESIGNATION The following letters requesting to be placed on retirement status were received: From Officer William Renfrew, effective January 7, 1986; From Detective Rex Burt, page 4 effective January 4, 1986; From Officer Arnold Conn, effective January 9, 1986. Commissioner McConnell moved these requests be approved and appropriate resolutions be prepared. Supported by Commissioner Owen. Carried, unanimous. COMPLAINTS AGAINST DEPARTMENT Two Michigan Civil Rights complaints were received, being from Calvin Markham and Lester Johnson. Accepted and placed on file. REPORTS OF OFFICERS The legal opinion on use of confidential informants was received, after being tabled at the previous meeting. Commissioner McConnell stated he appreciates holding this matter over and feels the Legal Advisor did a very thorough job. Mr. McComb stated that civil liability in these cases can only be determined on a case-by-case basis with facts varying from case to case. Beyond that the remainder of the opinion tries to establish the parameters of that liability. After several more comments on the opinion by Mr. McComb, Commissioner Osborn asked if he had any recommendations. Mr. McComb stated that in the opinion there are three additions to the current procedure (Page 13) which he feels should be reviewed by Intelligence and Administration, and also he recommends the use of the waiver of liability whenever possible. Chief Gleason stated he would now take this to the Metro Narcotics Squad Board of Control for incorporation, but he feels, in reading the ouced pinion over, they already wou ld these report things tobut the they police Board at henFebruary to writing. He stated meeting. Chairman Roush commended Mr. McComb on an excellent job and Deputy Chief Sinclair stated the department is very fortunate to have an attorney of his caliber working within the department. The departmental Highlights report for November 1985 was received. Commissioner McManus asked about forfeiture money. Chief Gleason stated it goes to the Metro Squad unless the subject can find a legal way to keep it. The procedure is that there is a letter sent and the subject has 20 days to respond. If no response is made within 20 days the money is automatically the Metro Narcotic Squad's. If they respond and are going to test the legality of it, then it has to end up in a court action. If the subject is found guilty then the money is turned over in its entirety to the Squad, which takes care of the Tri -County Area. Commissioner Valleau questioned the $20,000 was a transfer from the General Fund to year. Accepted and placed on file. transfer. Chief Gleason explained this carry the Squad through the rest of the Page 5 Chief Gleason's monthly letter was received which advised of the following: There was a continued 8% increase in reported Part I offenses with a 14% increase in calls for service; There were no Human Rights complaints filed against the department during November; As a result of the departmental golf outing in September, the depart- ment was able to give $6,000 to the Ingham Medical Hospital Cardiac Care Unit; The female locker room is now under construction. Accepted and placed on file. There being no further business, the meeting was adjourned. Respectfully submitted, Margaret G. Black Secretary of the Board r� (Q Q�