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HomeMy WebLinkAbout2013 LEDC minutesLansing Economic Development Corporation Board of Director's Meeting Minutes Large Conference Room Lansing Regional Chamber of Commerce Friday, January 11, 2013 8:00 a.m. Members Present: Members Absent: Temporary Members Present: Staff Present: Guests: Public Present: Recorded by: Calvin Jones, James Butler, Kevin O'Malley, Pierre LaVoie, Mayor Bernero Greg Ward, Kimberly Coleman, Baldomero Garcia" None <, Bob Trezise, Karl Dorshimer, Marchelle Smith Stephan Blann, Rehman ' Teresa Choate, Rehman Randy Endsley, City of Lansing -, Eric Helzer, AKT Peerless Chuck Barbieri, Foster Swift None r" Tedi R. Parsons, LEAP Call to Order Chair Jones welcomed everyone and called the meeting to order at 8:18 a.m. June 30, 2012 Audited Financial Statements Dorshimer introduced Stephan Blann and Teresa Choate from Rehman. He said Rehman was hired by the LEDC to conduct the financial audits, period ending June 30, 2012. Blann provided an overview of the LEDC audited financials, period ending June 30, 2012, noting that there were no items identified that showed any deficiencies or material weaknesses. He said the LEDC had a `clean audit' and there are no recommendations for improvement at this time. Motion: Butler moved to approve the LEDC June 30, 2012 Audited Financials as presented. Motion seconded by O'Malley. Yeas: Unanimous. Motion carried. Approval of Meeting Minutes from Friday December 12, 2012 LEDC Board Meeting Due to a time constraint, the Friday, December 7, 2012 meeting minutes will be presented at the February 2013 meeting for approval. Financial Statements - Period Ending November 30, 2012 Due to a time constraint, the LEDC Financial Statements, period ending November 30, 2012 will be presented at the February 2013 meeting. Urban Development Action Grant (UDAG) Report: November 30, 2012 Smith provided an overview of the UDAG report (November 30, 2012) noting there are $6,900 total funds available. She said there were no issues or changes to report. LEDC 2012 End -Year Report Dorshimer provided an update on the .2012 LEDC End -Year Report. Butler asked that Dorshimer put the End -Year Report in a typed format and present to the board at the February 2013 meeting, allowing board members to ask any questions at that time. Other Business Jones: The Runway Subcommittee will have its first meeting on Friday, January 18, 2013. At this meeting they will review the pro -forma, budget and current plans of the incubator space. Jones, Garcia and Ward serve on the Runway Subcommittee. Jones to report back at the February 2013 meeting. Trezise: Provided an update on a recent meeting with Richard Karp, Arbaugh Development LLC, Eric Helzer, AKT Peerless and Mindy Biladeau, Downtown Lansing, Inc., to discuss the current LEDC lease. Karp approached LEAP about terminating the current lease, saving the LEDC $800 a month, with no penalty. O'Malley suggested there be an indemnification clause added to the lease addendum and offered to provide this service pro-bono. Dorshimer to forward the lease addendum to the O'Malley. Discussion ensued. Public Comment None Adjournment Chair Jones declared the meeting adjourned at 9:25 a.m. Karl Dorshimer, Director, Economic Development Lansing Economic Area Partnership (LEAP) 2 Lansing Economic Development Corporation Board of Director's Meeting Minutes Lansing Economic Area Partnership -Boardroom Friday, February 1, 2013 8:00 a.m. Members Present: Members Absent: Temporary Members Present: Staff Present: Guests: Public Present: Recorded by: n,r.p.? :7 °.a 0:.��� I Eb i %L Calvin Jones, James Butler, Kevin O'Malley, Pierre LaVoie, Baldomero Garcia Greg Ward, Kimberly Coleman, Mayor Bernero None Bob Trezise, Karl Dorshimer, Marchelle Smith Eric Helzer, AKT Peerless Dan Essa, Y Site LLC None Tedi R. Parsons, LEAP Call to Order Chair Jones welcomed everyone and called the meeting to order at 8:06 a.m. Consent Agenda The following items were approved by Consent Agenda: - Approval of LEDC Meeting Minutes - Friday, December 7, 2012 - Approval of LEDC Meeting Minutes - Friday, January 11, 2013 - Acceptance of Financial Statements, period ending November 30, 2012 - Acceptance of Financial Statements, period ending December 31, 2012 Urban Development Action Grant (UDAG) Report: November 30, 2012 Smith provided an overview of the November 30, 2012 UDAG Report, noting there were no changes and nothing to report at this time. LEDC Website Dorshimer provided an update on the LEDC website and explained he was looking for direction/input from the board on how to proceed. He said that the website is currently hosted by Spartan Internet and most content changed to the site must be done through Spartan. Trezise said that he believes the LEDC website still looks good, but needs a tune-up and to be better maintained. Discussion occurred over moving the content on the LEDC website to the LEAP website. Dorshimer said this would mean that there would be a seamless link from the LEAP website to the LEDC website. O'Malley cautioned there may be some legal implications by having the LEDC website house on the LEAP site. Smith noted there was no money allocated for this in the current budget, but this can be amended if needed. LaVoie suggested that the board look at the current LEDC website together at a future meeting. Jones agreed and said that this would be revisited at a future meeting. Further, he asked Dorshimer to put together a cost analysis of possible options the LEDC Board could consider. 3-D Printer License Agreement Dorshimer provided an update on the 3-D printer currently housed at the Technology Innovation Center (TIC). He said this printer is a great service offered to up-and-coming businesses and innovators. The machine breaks about even when costs and fees are considered. Dorshimer noted that the LEDC owns the machine and licenses it to LEAP. I -ie said the current contract ends this month and proposes renewing this. Trezise said the 3-D printer is a necessary part to an incubator program. LaVoie said the overall goal should be to be sustainable and he was disappointed that not enough was done with the printer to make a profit. The board agreed to renew the License Agreement for the 3-D printer and asked Dorshimer to proceed with this. LEDC Lease (Update) Dorshimer provided an overview (handout) of the changes made by O'Malley to the LEDC lease with Richard Karp for the old space at 401 S Washington Square, Lansing, MI. He said the current lease will end early (February 13, 2013) and is recommending the board approves the amendment provided by O'Malley. MOTION: LaVoie moved to approve the amended LEDC lease as presented (accepting changes made by O'Malley). Seconded by Butler. All in favor. Motion carries. 2012 LEDC Year -End Report Dorshimer provided an overview (handout) of the 2012 LEDC Year -End Report. Butler said the board should be proud of the great work done by the LEDC over the past year and appreciated the written report. The board thanked Dorshimer for his hard work and for providing his presentation. Other Business None Public Comment None Adjournment Chair Jones declared the meeting adjourned at 9:25 a.m. �2�X, /�2 Karl Dorshimer, Director, Economic Development Lansing Economic Area Partnership (LEAP) Lansing Economic Development Corporation Board of Director's Meeting Minutes Lansing Economic Area Partnership -Boardroom Friday, March 1, 2013 8:00 a.m. Members Present: Members Absent: Temporary Members Present: Staff Present: Guests: Public Present: Recorded by: Call to Order Calvin Jones, James Butler, Pierre LaVoie, Baldomero Garcia, Kimberly Coleman, Greg Ward (via phone) Mayor Bernero, Kevin O'Malley None Bob Trezise, Karl Dorshimer Eric Helzer, AKT Peerless Janet Michaluk, AKT Peerless Dan Essa, Y Site LLC None Tedi R. Parsons, LEAP Chair Jones welcomed everyone and called the meeting to order at 8:08 a.m. Approval of LEDC Meeting Minutes - February 1, 2013 Motion: Coleman moved to approve the meeting minutes from the February 1, 2013 LEDC Board of Director's meeting and place them on file. Motion seconded by Butler. Yeas: Unanimous. Motion carried. Financial Statements - Period Ending January 31, 2013 Dorshimer provided an overview of the LEDC Financial Statements, period ending January 31, 2012. Dorshimer noted a $100,000 posting under Revenue, advising this was the annual payment from the Radisson Hotel as part of their 5 -year agreement with the LEDC. He advised the DRAFT budget is coming soon. Motion: Coleman moved to approve the Financial Statements (period ending January 31, 2013) as presented and place them on file. Motion seconded by Garcia. Yeas: Unanimous. Motion carried. Urban Development Action Grant (UDAG) Report: January 31, 2013 Dorshimer noted that there was nothing to report at this time and no action is needed. 1 LEDC Website Dorshimer provided an update on the LEDC website and noted that he and Sara Graham, LEAP, met with Spartan Internet to discuss the current layout and proposed changes needed to the website. He advised that the cost to make the permanent changes to the current site will be approximately $500 (this will include the banner with the LEDC contact information). Dorshimer asked that a member of the board serve on the website review committee. Garcia agreed to serve on the review committee and provide an update at a future meeting. LEDC Lease (Update) Trezise provided a history of the lease between Richard Karp (Arbaugh Building) and the LEDC. He noted that AKT Peerless subleased the space from the LEDC after the remaining staff moved over to LEAP. Trezise update the board on the current situation with the lease noting that Richard Karp has a new tenant into the LEDC space and has asked AKT Peerless to vacate. Trezise said that AKT and Karp are in continued discussions and confident they will find a suitable solution. An update will be provided at a future meeting. Other Business Trezise said that the board should be aware of three major announcements coming soon and these are projects that involved both the LEDC and LEAP. Further, he noted that the great work of the LEDC/LEAP is adding to the overall positive change of the region. Public Comment None Adjournment Chair Jones declared the meeting adjourned at 8:39 a.m. Karl Dorshimer, Director, Economic Development Lansing Economic Area Partnership (LEAP) 2 ­ r- i f1 Lansing Economic Development Corporatioii- - --� `` L Board of Director's Meeting MinuteL� ,,) Lansing Economic Area Partnership -Both-i 66�[ Friday, April 5, 2013 8:00 a.m. Members Present: Members Absent: Temporary Members Present: Staff Present: Guests: Public Present: Recorded by: Call to Order Calvin Jones, Greg Ward, Pierre LaVoie, Baldomero Garcia, Kevin O'Malley Mayor Bernero, James Butler, Kimberly Cole None Bob Trezise, Karl Dorshimer, Marchelle Smith, Ken Szymusiak Brian Lefler, Robert W. Baird & Company None Tedi R. Parsons, LEAP Chair Jones welcomed everyone and called the meeting to order at 8:03 a.m. Chair Jones recognized past -Chair Greg Ward and presented a Certificate of Appreciation, signed by Mayor Bernero and himself along with a gift from the LEDC Board. Approval of LEDC Meeting Minutes - Friday, March 1, 2013 Motion: Ward moved to approve the meeting minutes from the Friday, March 1, 2013 LEDC Board of Director's meeting and place them on file. Motion seconded by Garcia. Yeas: Unanimous. Motion carried. Financial Statements - Period Ending February 28, 2013 Motion: Ward moved to approve the Financial Statements (period ending February 28, 2013) as presented and place them on file. Motion seconded by LaVoie. Yeas: Unanimous. Motion carried. LEDC Budget - 2013-2014 Trezise provided an overview of the LEDC Budget 2013-2014 and reminded the LEDC Board that the Lansing City Council does not approve the budget, as this is done by the board [LEDC] itself. Trezise noted that the budget will be presented to the Lansing City Council in May 2013. Smith noted that the LEDC will not have to utilize any of the fund balance because there was an additional $100,000 received from the Radisson Hotel. 1 Motion: Ward moved to approve the LEDC Budget - 2013-2014, as presented. Motion seconded by O'Malley. Yeas: Unanimous. Motion carried. Approval of Resolutions Smith provided an overview of the first resolution being presented for the Board's approval. She said the Board is being asked to approve the amendment of the 2012- 2013 LEDC budget. Motion: O'Malley moved to approve the resolution amending the 2012-2013 LEDC budget as presented. Motion seconded by Garcia. Yeas: Unanimous. Motion carried. Smith provided an overview of the second resolution being presented for the Board's approval. She said the Board is being asked to approve expending $2,000 to C2AE for design services for the NioWave project. Motion: Garcia moved to approve the resolution, which allows the $2,000 expenditure paid to C2AE for design services as presented. Motion seconded by O'Malley. Yeas: Unanimous. Motion carried. Urban Development Action Grant (UDAG) Report: February 28, 2013 Smith provided an update on the UDAG, noting that both Magnate Properties and the Lansing Symphony loans will be paid off in 2013. LEDC Lease (Update) Dorshimer provided an update on the LEDC lease at the Arbaugh building. He noted that this is now done and over with. Dorshimer said all the furniture owned by the LEDC was sold to AKT Peerless. Other Business Szymusiak provided an update on the Fashion/ Runway Incubator. He noted that things are moving along and the next -steps are for the subcommittee to review the current floor plans and start the construction bid process. He said the current space is being designed/built to be more flexible and will be able to accommodate other types of industries/ businesses. An update will be provided at a future meeting. 7 Public Comment None. Add jo rnment There being no further. business, Chair Jones declared the meeting adjourned at 8:50 a.m. r Karl Dorshimer, Director, Economic Development Lansing Economic Area Partnership (LEAP) 3 L:ausing Economic Development Corporation Board of Director's Meeting Minutes Lc :gig Economic Area Partnership -Boardroom Friday, May 3, :013 8:00 a.m. -Nienibers Present: Calvin Jones, Greg Ward, Pierre LaVoie, James Butler, Baldomero Garcia, Kevin O'Malley, Kimberly Coleman Members Absent: Mayor Bernero Temporary Members Present: None Staff Present: Bob Trezise, Karl Dorshimer, Marchelle Smith, r� Guests: None - -� Public Present: None Recorded by: Tedi R. Parsons, LEAP Call to Order Chair Jones welcomed everyone and called the meeting to order at 9:03 a.m. Approval of LEDC Meeting Minutes - Friday, April 5, 2013 Motion: Butler moved to approve the meeting minutes from the Friday, April 5, 2013 LEDC Board of Director's meeting with the correction of Kimberly Coleman's name and place them on file. Motion seconded by Ward. Yeas: Unanimous. Motion carried. Financial Statements - Period Ending March 31, 2013 Smith provided an overview of the LEDC Financials, period ending March 31, 2013. She explained how the LEDC finances are handled and the frustration she is experiencing with the information entered into the city's system and the amount of time it is taking to get journal updates and items returned for auditing purposes. Trezise noted that Smith continues to process all of the LEDC/LBRA/TIFA financials along with LEAP's. Motion: Coleman moved to accept the LEDC Financial Statements, period ending March 31, 2013 as presented and place on file. Motion seconded by Ward. ``,'e4 s: Unanimous. Motion carried. 1 L)�;Dt; / Z,EAl' Contrast lZenewa.l Dorshimer provided a handout of the LEDC (City of Lansing) and LEAP contract, which is up for renewal. He said the only significant change to the contract is Number 6 - Finance Procedures, page 7, which will now have new verbiage that states the LEDC will have the authority to contract outside financial services if the City of Lansing is unable to meet its fiduciary responsibilities required for auditing and reporting deadlines. Dorshimer noted that the contract may change after it is presented to the Lansing City Council on Monday, May 6, 2013. Coleman suggested the new language for Number 6 also be reflected in Number 8 - Failure of Performance, page 8. Ward asked when the contract needs to be approved by. Dorshimer noted this needs to be done at the next meeting (June 7, 2013), as the contract ends on June 30, 2013. Discussion ensued. Action Item(s): A. Dorshimer to look at adding language in the contract that states the LEDC Chairman and/or his or her appointed designee is invited to attend LEAP Board of Directors meetings as a non-voting member. B. Dorshimer to forward updated LEDC/LEAP contract to board once all changes have been made. Urban Development Action Grant (UDAG) Report: March 31, 2013 Smith provided an update on the monthly UDAG Report, period ending March 31, 2013 noting there was nothing new to report at this time. Other Business Trezise provided an update on the City of Lansing economic development updates taking place in the region, noting the Lansing City Market project is moving forward and we will soon see progress being made. He said the Jackson National Life announcement which took place on Tuesday, April 30, 2013 was a great success and has received great feedback about this project and the impact it will have on the entire region. Public Comment None Adjournment There being no further business, Chair Jones declared the meeting adjourned at 9:37 a.m. Karl Dorshimer, Director, Economic Development Lansing Economic Area Partnership (LEAP) 2 Lansing Economic Development Corporation Board of Director's Meeting Minutes Lansing Economic Area Partnership -Boardroom Friday, June 7, 2013 8:00 a.m. Members Present: Calvin Jones, Greg Ward, Pierre LaVoie, James Butler, Baldomero Garcia, Kevin O'Malley, ! _ Kimberly Coleman Members Absent: Mayor Bernero Temporary Members Present: None C-? Staff Present: Karl Dorshimer - Guests: None Public Present: None Recorded by: Tedi R. Parsons, LEAP Call to Order Chair Jones welcomed everyone and called the meeting to order at 8:07 a.m. Approval of LEDC Meeting Minutes - Friday, May 3, 2013 Motion: Butler moved to approve the meeting minutes from the Friday, May 3, 2013 LEDC Board of Director's meeting. Motion seconded by Garcia. Yeas: Unanimous. Motion carried. Financial Statements - Period Ending April 30, 2013 Dorshimer provided an overview of the LEDC Financials, period ending April 30, 2013, noting there was nothing unusual to report. Motion: Butler moved to accept the LEDC Financial Statements, period ending April 30, 2013 as presented and place on file. Motion seconded by LaVoie. Yeas: Unanimous. Motion carried. Resolution to Amend LEDC 2012-2013 Budget Dorshimer presented a Resolution to amend the 2012-2013 LEDC budget to allow for the increase in contractual services paid to C2AE for additional work completed on the NioWave project. Motion: Butler moved to accept the amendment of the 2012-2013 LEDC budget to increase the Contractual Services account from $372,800 to $375,800. Motion seconded by LaVoie. Yeas: Unanimous. Motion carried. 1 LEDC / LEAP Contract renewal Dorshimer provided an overview of the LEDC/LEAP contract, noting that all proposed changes are in red. He went through each of the proposed changes, noting that there were no major changes to this year's contract. Dorshimer advised that the contract was reviewed by both a LEAP attorney and the City of Lansing attorney. He said the contract will go into effect on July 1, 2013. O'Malley expressed concern with the contract as presented. Discussion ensued. Motion: LaVoie called to accept the LEDC/LEAP annual contract as presented with changes. Motion seconded by Butler. Nays: One (1). Yeas: Six (6). Motion carried. Urban Development Action Grant (1[JX0AG) Pkwpa rt: Apxil 30, 2013 Dorshimer provided an update on the monthly UDAG Report, period ending April 30, 2013. He proposed $15,000 be transferred from the UDAG Unrestricted Funds to the Runway Incubator. Dorshimer explained that the monies will be used to retain a contractor to assist the Runway in professional development and strategic visioning. Motion: Ward moved to approve the transfer of $15,000 from the UDAG funds to the Runway Incubator to retain a contractor to assist with the development and strategic vision. Motion seconded by Butler. Yeas: Unanimous. Motion carried. OU—ner Business None reported. Public Comment None Adjournment There being no further business, Chair Jones declared the meeting adjourned at 8:36 a.m. Karl Dorshimer, Director, Economic Development Lansing Economic Area Partnership (LEAP) 2 Lansing Economic Development Corporation Board of Director's Meeting Minutes Lansing Economic Area Partnership -Boardroom Thursday, August 15, 2013 8:00 a.m. Members Present: Members Absent: Temporary Members Present: Staff Present: Guests: Public Present: Recorded by: Call to Order Calvin Jones, Greg Ward, Pierre LaVoie, Baldomero Garcia, Kimberly Coleman Mayor Bernero, James Butler, Kevin O'Malley None > Karl Dorshimer, Marchelle Smith, Bob Trezise, = 01 a Ken Szymusiak iT7 Jeff Henry, The Runway Incubator wo M None Tedi R. Parsons, LEAP r Chair Jones welcomed everyone and called the meeting to order at 9:13 a.m. Approval of LEDC Meeting Minutes - Friday, June 7, 2013 Motion: Ward moved to approve the meeting minutes from the Friday, June 7, 2013 LEDC Board of Director's meeting. Motion seconded by Garcia. Yeas: Unanimous. Motion carried. Urban Development Action Grant (UDAG) Report: June 30, 2013 Dorshimer provided an update on the monthly UDAG Report, period ending June 30, 2013. He provided a brief history of the UDAG funds loan program. Trezise advised that there was a default on one of the loans (InPore Technologies) and noted that they are working hard to recoup as much as possible on the equipment that was purchased by InPore with monies from the loan. Smith noted that even with the sale of the equipment, there will still be a loss. The Runway Incubator (Project Budget Update) Szymusiak introduced Jeff Henry, Project Manager, whose contracted services were secured to oversee the startup of the Runway fashion incubator. Henry provided an update of the current status of the project, noting that the Knapps space is moving along and much progress has been made and construction on the incubator will begin Fall/Winter 2013 with an opening scheduled for January 2014. Szymusiak provided a brief history of the Runway, noting that $850,000 was set aside out of the UDAG funds two -years ago for this project and a subcommittee of the EDC board was created. He went over the Runway project budget, pointing out that the construction costs are coming in at $55.00 per square foot. 1 Henry said they are working on a marketing plan, locating and attracting new tenants, and getting in front of universities and colleges to get them interested in this unique project. Trezise noted that it is important the Runway secure sponsorships as well. Szymusiak said they will be coming back to the board soon to approve and amend the budget for operational costs. Motion: Ward moved to approve amending the 2013-2014 budget for the Runway Business Incubator as presented. Motion seconded by Garcia. Yeas: Unanimous. Motion carried. GU'. er Buushiess Dorshimer advised the uncompleted Capital Club Towers project from three -years was in danger of having the State of Michigan revoke the Renaissance Zone. He said it appears the Michigan Strategic Fund (MSF) board will be moving forward on revoking the Renaissance Zone. Discussion ensued. Public Comment None Adjournment There being no further business, Chair Jones declared the meeting adjourned at 9:51a.m. f' J Karl Dorshimer, Director, Economic Development Lansing Economic Area Partnership (LEAP) Pi