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HomeMy WebLinkAbout1998 LEDC minutesti , _-, Economic Development Corporation f- ]-' of the City of Lansing 1J 1: 19 Board of Director's Meeting ,..�� 17 F Mayor's Conference Room LANSING CITY CLERK Ninth Floor, Lansing City Hall Wednesday, February 4, 1998 4:30 P.M. Members Present: Ann Brazeau; Paula Cunningham; David Hollister; William Long; John Petroff, William Porter, Jr. Members Absent: Kim Coleman; Joseph Pandy Temporary Members Present: Ed Carpenter; Jan Hayhow Staff Present: Patricia Cook; Karl Dorshimer; Barbara Foreman; Cynthia Lidtke Guests Present: Laura Bierema; Charlie Hawes; Steve Kutas, Jr.; Larry Meyer Chair Long called the meeting to order at 4:36 p.m. 1) Election of Officers Motion - David Hollister motioned the Board to approve the following slate of officers for the EDC (1998): Chair, William Long, Vice -Chair, Kim Coleman, Secretary, Paula Cunningham, Treasurer, John Petroff. William Porter, Jr. seconded the motion. Yeas: Unanimous. Motion carried. 2) Approval of the Board of Director's Meeting Minutes from December 3, 1997 Motion - John Petroff motioned the Board to approve the December 3, 1997 Meeting Minutes as presented and place them on file. David Hollister seconded the motion. Yeas: Unanimous. Motion carried. 3) EDC FY '96/97 "Draft" Audit Motion - William Porter, Jr. motioned the Board to approve as presented and place on file the FY '96/97 "Draft" Audit, which was prepared by Kutas Hawes Wolcott & Bergman PC. John Petroff seconded the motion. Yeas: Unanimous. Motion carried. 4) EDC B.F.A.P. Projects a) Analysis of Program Loan Funds (12/31) The Board received a copy of the Analysis of Program Loan Funds dated 12/31, which was prepared by Barbara Foreman. Pat Cook informed the Board that the EDC is in the process of foreclosure on Doug Elbinger's personal residence. Pat further informed the Board that Ernie St. Pierre (Hobies) is currently one month behind in his loan payments, with another payment due in 10 days. Pat stated that she would be in contact with Mr. St. Pierre regarding his overdue payment. --Recommendation to Suspend B.F.A.P. EDC staff made the following recommendation to the Board: The EDC management and staff is recommending concurrence and ratification from the EDC Board of Directors to suspend the EDC's "Business Financing Assistance Program" for an indefinite period of time commencing with the "administratively imposed" effective suspension date of January 21, 1998. This action is being recommended due to the anticipated depletion of the EDC loan pool to a minimum level necessary to cover its liabilities on the existing guaranteed mortgages. Staff is also recommending that any future consideration to re-engage this program must be directed to and approved by the EDC Board of Directors, through it Project Policy and Finance Committee, should any new funding resources become available. It is further recommended that the EDC Board of Directors direct staff to no longer accept any "pre -applications" or "application" from potential clients who are interested in seeking project financing from the EDC's "BFAP" loan pool. Motion - David Hollister motioned the Board to approve the suspension of the Business Financing Assistance Program as presented. John Petroff seconded the motion. Yeas: Unanimous. Motion carried. Paula Cunningham entered the meeting at 4:55 p.m. b) Clara's Inc. EDC Loan Commitment Motion - David Hollister motioned the Board to approve the EDC Loan Commitment for the Clara's Inc. Project as presented. William Porter, Jr. seconded the motion. Yeas: Unanimous. Motion carried. c) Pre -application for EDC Loan - Grand Centre Motion - John Petroff motioned the Board to approve the Pre -application for the Grand Center (which had been received by the EDC Office on 9/9/97, prior to the January 21 st '98 suspension of the Business Financing Assistance Loan Program) and invite Magnate Properties to submit a full loan application to the EDC. David Hollister seconded the motion. Yeas: Unanimous. Motion carried. d) Ratification of EDC Subordination to Myers Plumbing Lien - Elbinger Laboratories Loan Motion - John Petroff motioned the Board to approve official ratification of action taken by the EDC to avoid a lawsuit. William Porter, Jr. seconded the motion. Yeas: Unanimous. Motion carried. e) Amendment to Contract with City of Lansing - Retain GM Motion - David Hollister motioned the Board to approve amending the existing contract the EDC has with the City of Lansing to include the retention of GM effort and also authorize the EDC to enter into a contract with Ray Tadgerson of Capital Consultants Engineers to lead the effort to retain GM. William Porter, Jr. seconded the motion. Yeas: Unanimous. Motion carried. 5) Other Business a) EDC Workshop Session 1) Presentation on "EDC Current Work Program" Discussion following presentation facilitated by: Dr. Laura Bierema, MSU, School of Labor & Industrial Relations 2) Questions/Reflection on "EDC History & Current Work Program" 3) Next Session: "Vision for EDC's Future" 6) Public Comment None. 7) Adjournment Chair Long declared the meeting adjourned at 6:10 p.m. Minutes by B. Foreman C// A 2� -e 11, -f-, 19(L- d - &0-/� Patricia A. Cook EDC Manager R r_ ('; r ; V (; Economic Development Corporation of the City of Lansing x:13 APR —3 Pill 1: 12 Special Board of Director's Meeting LANSING CITY CLERK Mayor's Conference Room Ninth Floor, Lansing City Hall Tuesday, February 24, 1998 4:30 P.M. Members Present: Ann Brazeau; Kim Coleman; Paula Cunningham; William Long; Larry Meyer; Joseph Pandy Members Absent: David Hollister; John Petroff, William Porter, Jr. Temporary Members Present: Ed Carpenter; Jan Hayhow Staff Present: Patricia Cook; Karl Dorshimer, Barbara Foreman; Cynthia Lidtke Guests Present: Laura Bierema; Joe Lessard Chair Long called the meeting to order at 4:32 p.m. 1) Approval of the Board of Director's Meeting Minutes from February 4, 1998 Motion - Kim Coleman motioned the Board to approve the February 4, 1998 Meeting Minutes as presented (with two amendments - listed below) and place them on file. Paula Cunningham seconded the motion. Yeas: Unanimous. Motion carried. Amendments to February 4, 1998 Meeting Minutes: 1) Add Larry Meyer as a guest 2) Change Item 4c to clarify and read - John Petroff motioned the Board to approve the Pre -Application for the Grand Center (which had been received by the EDC Office on 9/9/97, prior to the January 21st '98 suspension of the Business Financing Assistance Loan Program) and invite Magnate Properties to submit a full loan application to the EDC. 2) EDC B.F.A.P. Projects a) Analysis of Program Loan Funds (1/31/98) The Board received a copy of the Analysis of Program Loan Funds dated 1/31/98, which was prepared by Barbara Foreman. 3) Other Business a) Annual Board Report - 1997 Motion - Joseph Pandy motioned the Board to approve the Annual Board Report (1997) as presented and place it on file with the Lansing City Clerk's Office. Kim Coleman seconded the motion. Yeas: Unanimous. Motion carried. Pat Cook informed the Board that Ann Brazeau had sent a letter to Mayor Hollister stating that she will not be able to fulfill her responsibilities to participate on the MicroEnterprise Loan Fund Board. Pat stated that EDC staff recommends Karl Dorshimer, EDC's Project Coordinator, participate on the MicroEnterprise Loan Fund Board. The EDC Board agreed unanimously. Joe Pandy left the meeting at 5:00 p.m. b) EDC Workshop Session 1) Session: "Vision for EDC's Future" Discussion facilitated by: Dr. Laura Bierema, MSU School of Labor & Industrial Relations The workshop session began at 5:00 p.m. Larry Meyer left the meeting at 5:07 p.m. Kim Coleman left the meeting at 5:15 p.m. 4) Public Comment None. 5) Adjournment Chair Long declared the meeting adjourned at 6:10 p.m. Minutes by B. Foreman Patricia A. Cook EDC Manager Economic Development Corporation of the City of Lansing Board of Director's Meeting Mayor's Conference Room Ninth Floor, Lansing City Hall Wednesday, April 1, 1998 4:00 P.M. LASlNO C11 i CLERK Members Present: Ann Brazeau; Paula Cunningham; David Hollister; William Long; Joseph Pandy; John Petroff Members Absent: Kim Coleman; Larry Meyer; William Porter, Jr. Temporary Members Present: Ed Carpenter Temporary Members Absent: Jan Hayhow Staff Present: Patricia Cook; Karl Dorshimer; Barbara Foreman; Cynthia Lidtke Guests Present: Ray Tadgerson Chair Long called the meeting to order at 4:05 p.m. 1) Approval of the Special Bd. of Directors Meeting Minutes from February 24, 1998 Motion - David Hollister motioned the Board to approve the February 24, 1998 Special Meeting Minutes as presented and place them on file. Ann Brazeau seconded the motion. Yeas: 2) Financial Statements Unanimous. Motion carried. a) Final June, 1997 b) July, 1997 through February, 1998 Motion - John Petroff motioned the Board to approve the Final June, 1997 & July, 1997 through February, 1998 Financial Statements as presented and place them on file. Ann Brazeau seconded the motion. Yeas: Unanimous. Motion carried. Paula Cunningham entered the meeting at 4:10 p.m. 3) GM Retention Update - Ray Tadgerson Ray Tadgerson, from Capital Consultants Engineers, gave the Board a brief update on the activities for the months of February and March, '98 to retain General Motors. The Board received a packet of information outlining these activities in detail. 4) EDC B.F.A.P. Projects a) Analysis of Program Loan Funds (2/28/98) The Board received a copy of the Analysis of Program Loan Funds dated 2/28/98, which was prepared by Barbara Foreman. Patricia Cook stated that Ernie St. Pierre is currently two months behind in his loan payments. Chair Long suggested that staff and legal council make a recommendation to the full Board at the next Board meeting as to what course of action should be taken regarding Mr. St. Pierre's delinquent loan payments. b) Consideration of "Project Plan" - Grand Centre Motion - Paula Cunningham motioned the Board to approve the Resolution Designating the Project Area and the Recommended Project Plan for the Grand Centre (with a maximum loan amount of $300,000) and move the Grand Centre Project forward to the Lansing City Council to set a Public Hearing. David Hollister seconded the motion. Yeas: Unanimous. Motion carried. Pat Cook stated that approval of this Resolution does not obligate the EDC to the maximum loan amount of $300,000. 5) Other Business b) EDC Strategic Planning Priorities The Board received a copy of a list of EDC Strategic Planning "Opportunities" and Pat Cook suggested, with Board approval, that the Planning "Opportunities" be moved to the Project Policy and Finance Committee to be considered when staff drafts the EDC budget. c) Brief Orientation to Brownfield Redevelopment Process & Future Projects Karl Dorshimer gave the Board a brief explanation of the Brownfield Redevelopment Process and mentioned that at the next Brownfield Redevelopment Board Meeting he would bring to the Board information on two possible Brownfield sites (a Rite-Aid development at the corner of Jolly and Cedar and also the Motor Wheel property). William Porter, Jr. entered the meeting at 4:50 p.m. a) Consideration of Staff Negotiating Lease Agreements: 1) w/City for use of EDC property as parking Motion - Joseph Pandy motioned the Board to give the authority to EDC staff to negotiate and finalize an agreement, along with legal council, to present to the City's Lansing Building Authority. Paula Cunningham seconded the motion. Yeas: Unanimous. Motion carried. 2) w/Farhat Group for a development project Pat Cook requested that the EDC Board authorize staff to finalize an "Option" agreement and a "Ground Lease" agreement with legal council to present to 3D Corporation for their consideration and also direct a Board officer to sign these documents on the Board's behalf. Motion - Joseph Pandy motioned the Board to not accept the above request at this time. Paula Cunningham seconded the motion. Yeas: Unanimous. Motion carried. The Board agreed that staff, before the next Board meeting, should explore other options that might be available for the Cedar/Michigan property. Also, Chair Long asked that a communication be sent to the companies that had previously expressed an interest in developing the property (Martin Properties, Christman Co., Clark Construction Co. and Granger Construction Co. 6) Public Comment None. 7) Adjournment Chair Long declared the meeting adjourned at 5:10 p.m. Minutes by B. Foreman gq Patricia A. Cook EDC Manager Economic Development Corporation of the City of Lansing Board of Director's Meeting Mayor's Conference Room Ninth Floor, Lansing City Hall Wednesday, June 3, 1998 4:00 P.M. ..CFI EU `.J.L'L_G I'M 1:C2 LANISING CITY CLERK Members Present: Ann Brazeau; David Hollister; William Long, Larry Meyer; John Petroff Members Absent: Kim Coleman; Paula Cunningham; Joseph Pandy; William Porter, Jr. Temporary EDC Members Present: Jan Hayhow Temporary EDC Members Absent: Ed Carpenter Staff Present: Patricia Cook; Karl Dorshimer; Barbara Foreman; Cynthia Lidtke Guests Present: Kevin Collins; Harold Leeman Chair Long called the meeting to order at 4:05 p.m. Chair Long requested that one item be added to the agenda: 5c) Michigan/Cedar Property 1) Approval of the Board of Directors Meeting Minutes from April 1, 1998 Motion - David Hollister motioned the Board to approve the April 1, 1998 Meeting Minutes as presented and place them on file. John Petroff seconded the motion. Yeas: Unanimous. Motion carried. 2) Financial Statements - March & April, 1998 Motion - John Petroff motioned the Board to approve the March & April 1998 Financial Statements as presented and place them on file. Larry Meyer seconded the motion. Yeas: Unanimous. Motion carried. 3) EDC B.F.A.P. Projects a) Analysis of Program Loan Funds (4/30/98) The Board received a copy of the Analysis of Program Loan Funds dated 4/30/98, which was prepared by Barbara Foreman. Pat Cook informed the Board that she had received a document from Barry Crown, attorney for Ernie St. Pierre, outlining a possible settlement with the EDC of Mr. St. Pierre's delinquent loan. Pat stated that she will be meeting with Mr. Crown and Mr. St. Pierre and thereafter with the Project Policy and Finance Committee to discuss the proposed settlement, with a recommendation to the full Board at the July Board Meeting. Motion - Larry Meyer motioned the Board to authorize the EDC Executive Committee, with the recommendations of EDC staff and the Project Policy & Finance Committee, to act on the proposed settlement with Ernie St. Pierre before the July Board Meeting, if necessary. Jan Hayhow seconded the motion. Yeas: Unanimous. Motion carried. Pat Cook mentioned that should the Executive Committee need to take any action regarding the proposed settlement with Mr. St. Pierre before the July Board Meeting, ratification by the full Board would take place at the July Board Meeting. b) Status of Clara's Project Pat Cook stated that the closing on the Clara's Project will probably take place within the next 30 days. c) Status of Magnate Properties Project Pat Cook informed the Board that the Public Hearing for the Magnate Properties Project had taken place and the City Council had referred the Project to the Development and Planning Committee. Pat further informed the Board that the Development and Planning Committee should take affirmative action on the Project Plan at their next meeting, which is scheduled for June 9th. 4) EDC Proposed FY 99 Budget Motion - John Petroff motioned the Board to approve the EDC FY'99 Budget as presented. Ann Brazeau seconded the motion. Yeas: Unanimous. Motion carried. 5) Other Business a) EDC Current Projects Update The Board received in their packet a listing on current EDC projects. b) Urban Policy & Economic Development Committee - site visit to Lansing projects Pat Cook mentioned to the Board that this past February the EDC conducted a tour with the State House of Representatives Urban Policy & Economic Development Committee of EDC Projects in the project area. The Board received a follow-up report on the site visit, which was prepared by the Urban Policy & Economic Development Committee. c) Michigan/Cedar Property David Hollister suggested that this item be tabled until the July Board Meeting when possibly more Board members would be present. The Board unanimously agreed. 6) Public Comment None. 7) Adjournment Chair Long declared the meeting adjourned at 4:50 p.m. Minutes by B. Foreman (2RX� 4 Patricia A. Cook EDC Manager Economic Development Corporation of the City of Lansing Special Board of Director's Meeting Mayor's Conference Room Ninth Floor, Lansing City Hall Thursday, September 10, 1998 4:00 P.M. 54 L FIS_ditO Cl TY CLERK( Members Present: Ann Brazeau; David Hollister; William Long; Larry Meyer; John Petroff Members Absent: Kim Coleman; Paula Cunningham; Joseph Pandy; William Porter, Jr. Temporary EDC Members Present: Ed Carpenter; Jan Hayhow Staff Present: Tracy Carney; Patricia Cook; Karl Dorshimer, Barbara Foreman Guests Present: Kevin Collins; Steve Kutas, Jr.; Dimitrios Stathopoulos Due to a lack of a quorum at 4:00 p.m. Chair Long suggested that the Board proceed with items on the Agenda that required no action. Item 3) EDC B.F.A.P. Projects a) Analysis of Program Loan Funds (June -August) The Board received copies of the Analysis of Program Loan Funds dated June 30, '98, July 31, '98 and August 31, '98, which were prepared by Barbara Foreman. Chair Long called the meeting to order at 4:10 p.m. Patricia Cook mentioned to the Board that Items 3B and 4A on the Agenda would be action items. Patricia Cook introduced to the Board Tracy Carney, who has replaced Cynthia Lidtke as EDC's Development Specialist. Pat mentioned that Tracy was previously the Planning and Zoning Administrator for Watertown Township. 1) Approval of the Board of Director's Meeting Minutes from July 1, 1998 Motion - David Hollister motioned the Board to approve the July 1, 1998 Meeting Minutes as presented and place them on file. William Long seconded the motion. Yeas: Unanimous. Motion carried. 2) Financial Statements - June, 1998 Motion - John Petroff motioned the Board to receive and place on file the "unadjusted" June, 1998 Financial Statements as presented. Larry Meyer seconded the motion. Yeas: Unanimous. Motion carried. 3) EDC B.F.A.P. Projects b) Consideration to Modify Collateral on Dimitri's EDC Loan Motion - John Petroff motioned the Board to approve modification of collateral on Dimitri's EDC Loan as presented by EDC staff. Jan Hayhow seconded the motion. Yeas: Unanimous. Motion carried. c) Update on Restructuring Debt on Hobie's EDC Loan The Board received a copy of the Debt Liquidation Agreement for the Hobie's EDC Loan. 4) Other Business a) Lansing Ice & Fuel EDC Bond Project Motion - David Hollister motioned the Board to approve the Resolution for the Lansing Ice & Fuel Bond Project as presented. John Petroff seconded the motion. Yeas: Unanimous. Motion carried. The Board received a copy of the Ingham County EDC's 1999 Recommended Budget for Economic Development Activity and also a copy of a letter addressed to Gerald Ambrose, Controller for Ingham County, from Chair Long regarding the Lansing EDC participating in round table discussions with the Ingham County EDC as to the County's future vision on economic development. b) EDC Current Projects Update (no discussion) 5) Public Comments None. 6) Adjournment Chair Long declared the meeting adjourned at 4:30 p.m. Minutes by B. Foreman (/R t�G 4eA, Patricia A. Cook EDC Manager Economic Development Corporation of the City of Lansing Board of Director's Meeting Mayor's Conference Room Ninth Floor, Lansing City Hall Wednesday, October 7, 1998 4:00 P.M. _ i 1 -- p.. b',iti1J1r,'C CITY CLERP Members Present: Kim Coleman; Paula Cunningham; David Hollister; William Long; Joseph Pandy; John Petroff Members Absent: Ann Brazeau; Larry Meyer; William Porter, Jr. Temporary EDC Members Present: Ed Carpenter; Jan Hayhow Staff Present: Tracy Carney; Patricia Cook; Karl Dorshimer; Barbara Foreman Guests Present: Kevin Collins; Charlie Hawes; Steve Nikkel; Peter Sullivan; Ryan Thelen Due to a lack of a quorum at 4:00 p.m. Chair Long suggested that the Board proceed with items on the Agenda that required no action. Item 3) EDC B.F.A.P. Projects a) Analysis of Program Loan Funds (September, 1998) The Board received a copy of the Analysis of Program Loan Funds dated September 30, 1998, which was prepared by Barbara Foreman. As a quorum of the Board was now present, Chair Long called the meeting to order at 4:08 p.m. 1) Approval of the Special Board of Director's Meeting Minutes from Sept. 10, 198 Motion - David Hollister motioned the Board to approve the September 10, 1998 Meeting Minutes as presented and place them on file. Kim Coleman seconded the motion. Yeas: Unanimous. Motion carried. 2) FY '97/98 Draft EDC Audit Charlie Hawes, of Kutas, Hawes, Wolcott & Bergman, PC, gave the Board a brief overview of the "Draft" Audit for FY '97/98. Motion - David Hollister motioned the Board to receive and place on file the EDC '97/98 "Draft" Audit for FY '97/98, pending several changes as presented by Patricia Cook. Kim Coleman seconded the motion. Yeas: Unanimous. Motion carried. Jan Hayhow expressed concern about Note 2 of the Audit which states: At June 30, 1998, the carrying amount of the Corporation's bank deposits was $902,198 and the bank deposit balance was $911,704. Of the bank balance, $252,713 was covered by federal depository insurance and the remainder was uninsured and un collateralized. Paula Cunningham suggested that possibly EDC monies should be spread out to enough different banks in order to guarantee that all EDC funds are insured. Chair Long requested that EDC staff prepare a report for the next Board meeting showing the average monthly balance for all EDC bank accounts. The Board will review the report before any decisions are made with regard to transfers of any EDC funds. 3) EDC B.F.A.P. Projects b) Update on BFAP Projects: * Hobie's Loan Restructuring Patricia Cook informed the Board that the Hobie's Loan Restructuring was completed within the last 30 days. The EDC received a check from Mr. St. Pierre in the amount of $44,150.00. Mr. St. Pierre's balance owed to the EDC is approximately $15,000.00. * Elbinger Foreclosure Redemption Patricia Cook informed the Board that the actual date of redemption expired on August 13, '98. On that day Doug Elbinger delivered checks to the EDC office which totalled $17,077.50. Of those checks $12,077.50 have cleared the bank but the remaining $5,000 has not cleared after being presented to the bank twice. Pat further informed the Board that Dwight Ebaugh of Dickinson Wright sent a formal letter to Mr. Elbinger stating that he has until 5:00 p.m. on Friday, October 9th, '98 to present the EDC with the remaining $5,000. Pat also mentioned that the EDC was notified by the insurance agent that Mr. Elbinger's insurance on his business property in Old Town has not been reinstated and has lapsed. The letter sent to Mr. Elbinger requests that he show the EDC proof of insurance naming the EDC as an additional insured by 5:00 p.m. Friday, October 9th, '98. * Rehabilitation of Clara's Dining Car Pat Cook stated that the EDC has invested approximately $85,000 of the $100,000 loan amount. The project should be completed sometime in November, '98. 4) Other Business a) Consideration to Extend "Guaranty Agreement" for Lansing Community Microenterprise Loan Fund Steve Nikkel, Executive Director of the Lansing Community Microenterprise Loan Fund, gave a brief presentation to the Board on the activities of the Fund over the past year. Mr. Nikkel expressed his appreciation to the EDC Board for their support of the Microenterprise Loan Fund Program (in terms of a $25,000 loan guarantee) and requested that the Board consider support of the Project for another year. After a brief discussion the Board decided to amend the loan guarantee as follows: Item 4. Definitions - "Borrower" means a microenterprise business whose primary base of operation (physical location) is in the City of Lansing, and ------- Item 5. Guaranty and Term - The EDC hereby guarantees collection of its share, a maximum of fifty percent (50%), not to exceed five thousand dollars ($5,000), of each Borrower's indebtedness ------- Motion - David Hollister motioned the Board to approve continuing authorization of the $25,000 Loan Guarantee for the Lansing Micro enterprise Loan Fund (November 6, '98 to November 6, '99) as amended above. Kim Coleman seconded the motion. Yeas: Unanimous. Motion carried. b) EDC Current Projects Update (August/September, 1998) The Board received in their packet a listing of current EDC projects. 5) Public Comment None. 6) Adjournment Chair Long declared the meeting adjourned at 5:00 p.m. Minutes by B. Foreman Patricia A. Cook EDC Manager Economic Development Corporation of the City of Lansing Board of Director's Meeting Mayor's Conference Room Ninth Floor, Lansing City Hall Wednesday, November 4, 1998 4:00 P.M. L 0 CITY CLERK Members Present: Ann Brazeau; Paula Cunningham; David Hollister; William Long; Larry Meyer; Joseph Pandy; John Petroff Members Absent: Kim Coleman; William Porter, Jr. Temporary EDC Members Present: Ed Carpenter; Jan Hayhow Staff Present: Tracy Carney; Patricia Cook; Karl Dorshimer; Barbara Foreman Guests Present: Harold Leeman; Brad Shaw Chair Long called the meeting to order at 4:05 p.m. Patricia Cook asked that one item be added to the Agenda - Extension of EDC's contract with Capital Consultants Engineers thru December 31, 1998 for the Retain GM effort. The EDC Board and staff extended a special thank you to John Petroff for over 20 years of service on the EDC Board. 1) Approval of the Board of Director's Meeting Minutes from October 7, 1998 Motion - John Petroff motioned the Board to approve the October 7, 1998 Meeting Minutes as presented and place them on file. Paula Cunningham seconded the motion. Yeas: Unanimous. Motion carried. 2) Review of Final Changes to FY '97/98 Draft EDC Audit Motion - John Petroff motioned the Board to approve the FY '97/98 Draft EDC Audit with final changes as presented. David Hollister seconded the motion. Yeas: Unanimous. Motion carried. 3) Financial Statements a) Post Audit - Adjusted June, 1998 b) July thru September, 1998 Motion - Larry Meyer motioned the Board to receive and place on file the Financial Statements (Post Audit -Adjusted June, 1998 & July thru September, 1998) as presented. John Petroff seconded the motion. Yeas: Unanimous. Motion carried. 4) EDC B.F.A.P. Projects a) Analysis of Program Loan Funds (October, 1998) Due to a computer problem the Analysis of Program Loan Funds (October, 1998) was not available at this time. Joseph Pandy entered the meeting at 4:20 p.m. b) Update on BFAP Projects: * Elbinger Loan Status The Board received a copy of a letter which was forwarded to Doug Elbinger by EDC's legal council, Dwight Ebaugh of Dickinson Wright. The letter to Mr. Elbinger expressed the EDC's intent to surrender a Metropolitan Life Insurance Policy. Patricia Cook stated that the policy was in the amount of $200,000 but the cash value of the policy is not known at this time. Pat further stated that the policy and the cash value of the policy will be surrendered to the EDC on November 12, 1998. * Annual Loan Retention Visits Patricia Cook informed the Board that Tracy Carney, EDC's Development Specialist, has begun the annual loan retention visits. Pat mentioned that in addition to the loan retention visits, Tracy would also be meeting with the Old Town Main Street Representative, Lisa Carey, and the Director of the Principal Shopping District, Leanne Stites. 5) Other Business a) EDC Current Projects Update (October, 1998) The Board received in their packet a listing of current EDC projects, which was prepared by Tracy Carney. b) Review of EDC Bank Investment Accounts The Board received a copy of a report outlining a historical review of EDC Bank accounts (1/1/96 thru 9/30/98) which was prepared by Patricia Cook. After some discussion it was requested by Chair Long that EDC staff confer, possibly with someone on the Mayor's staff, as to how they handle their investments. Larry Meyer asked that another report be prepared for the Board by EDC staff outlining where EDC funds are at reporting time and how they are invested. The Board will then assess the report to insure the EDC is getting the best possible returns on investments. Ed Carpenter suggested that the Board consider the possibility of re -opening the Business Financing Assistance Loan Program. c) Venture Center No discussion at this time. d) Extension of EDC's Contract with Capital Consultants Engineers through December 31, 1998 for the Retain GM Efforts Motion - Paula Cunningham motioned the Board to approve adding an additional $25,000 to the EDC Budget to extend the EDC's Contract with Capital Consultants Engineers through December 31, 1998 for the Retain GM Efforts. Ann Brazeau seconded the motion. Yeas: Unanimous. Motion carried. 6) Public Comment None. 7) Adjournment Chair Long declared the meeting adjourned at 5:00 p.m. Minutes by B. Foreman Patricia A. Cook EDC Manager