HomeMy WebLinkAbout1994 TIFA minutes03-18-94A08:30 RCVo
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
Lansing Center, Room # 202
Wednesday, January 26, 1994
12:00 P.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; George Mills
MEMBERS ABSENT: David Hollister; Gerald Lett; Joseph Pandy;
Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: Ken Lawless; Harold Leeman; Bob Smith
Chairman Lucile Belen brought the meeting to order at 12:05 p.m.
1)
APPROVAL OF THE DECEMBER 7, 1993 SPECIAL BOARD OF DIRECTORg.'
MEETING MINUTES
Motion - George Mills motioned the Board to approve
the meeting minutes from the December 7, 1993
Special Board of Director's Meeting =CHs
printed and place them on file. William Porter,
Jr. seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
2) SECRETARY'S & COMMITTEE'S REPORT
A) Change Order - S.F. Raymer Company - $ 16,507.00
B) Change Order Credit - S.F. Raymer Co. - ($76,359.65)
George Mills informed the Board that the TIFA Committee hz:��1
reviewed each of these change orders and felt they were
reasonable and in order.
Motion - George Mills motioned the Board to approve
Change Order A in the not -to -exceed amount
specified above. The motion was second.::,.
by William Porter, Jr.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to approve
Change Order B for the credit amount as
specified above. The motion was seconded
by Kathryn Haar.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
C) Approval of Bid Packages #52 through #66 (including
Pre -award Addendum #7 to Bid Packages #50 & #51)
Motion - George Mills motioned the Board to approve
Clark Construction's recommendation for hir:i._._
those contractors in the not -to -exceed amoi
as presented (per attached list). Kathryn
Haar seconded the motion.
YEAS: Belen; Haar; Porter; Petroff; Mills
Motion carried.
D) Phase II and Phase II A Budget Update
Ken Lawless presented the budget update to the Board a.:.
information only. No motions made.
E) Bulletin #15 (revised) and Bulletin #17 - Change Order
Clark Construction Company - $ 59,546.00
Since the committee had completed a review of this chancri
order earlier in the week the following motion was made:
Motion - George Mills motioned the Board to approve -
the change order in the not -to -exceed amounik-
of $ 59,546.00. John Petroff seconded
motion.
YEAS: Belen; Haar; Porter; Petroff; Mills
Motion carried.
F) Change Order - Clark Construction - Fireproof column:
Following a brief discussion from Bob Smith re: Build.:..r
Safety's concern over the Main Street and Ballroom columns
not being fireproofed, the following motion was made:
Motion - George Mills motioned the Board to approve
the change order in a not -to -exceed amount
of $ 12,947.00 for fireproofing the interi_c:_
columns supporting the banquet room trusse,,,
John Petroff seconded the motion.
YEAS: Belen; Haar; Porter; Petroff; Mills
Motion carried.
G) Change Order - Clark Construction - Catwalk addition
Bob Smith and Ken Lawless reviewed previous discussion witAlj.
the Board regarding the necessity for providing additional
catwalks above the banquet room ceilings. Again, time is
critical to maintain the current construction completion datl,.:.
After reviewing all of the options available at this time, t1o.
following motion was made:
Motion - George Mills motioned the Board to approve `h-,
change order in a not -to -exceed amount of
$ 45,000.00 for additional catwalks, light_—
and access doors to the catwalks. John Petro -
.J.'.. -seconded the motion.
YEAS: Belen; Haar; Porter; Petroff; Mills
Motion carried.
3) OTHER BUSINESS
A) Builder's Risk Insurance Premium (1/94 through 1/95)
The Board was presented with a copy of the builder's risk
policy premium due. It was mentioned that this premium is
based on $18,224,000 for construction costs. As a portion
of the construction has been completed and turned back over:
to the Lansing Center administration (approx. $3,000,000)
this adjustment will be credited to our premium charges.
However, it was also noted that with the approval of Phase ITI.'.,.
for an additional cost of $ 6,500,000+ this amount will ne.-
to be added to our premium charges - overall resulting in
$ 3,500,000 addition to our policy. The insurance agent will
bill us the additional premium shortly.
Motion - George Mills motioned the Board to approve
the builder's risk insurance premium for t1i
period 1/94 through 1/95. John Petroff
seconded the motion.
YEAS: Belen; Haar; Porter; Petroff; Mills
Motion carried.
B) Public Sector Consultant Report - Lansing Center
Expansion
The Board reviewed some of the points discussed in the stl
as pointed out by William Rustem and others at the PSC Revi_,
held prior to the TIFA Board meeting. As PSC requested, 1c.3P.
TIFA Board will have a week to review the entire study and
discuss the Boards recommendations at the next TIFA Board mtC
Emerson informed the Board that the staff had received an
invoice in the amount of $ 8,250.00 for the remainder owia-ic
on the cost of the PSC study.
Motion - William Porter, Jr. motioned the Board to
approve the charges of $ 8,250.00 for 1 -.he
balance owing on the PSC Report, also
instructing the staff to pay the invoice.
John Petroff seconded the motion.
YEAS: Belen; Haar; Porter; Petroff; Mills
Motion carried.
4) PUBLIC COMMENTS
Harold Leeman told the Board he was impressed with the job
TIFA was doing on the Lansing Center project. He
that it is unfortunate that the Lansing Center dminist:f,t'-..
has been so difficult to work with.
William Porter remarked how delighted he was with the lunch
menu and the opportunity to hold the board in ori.
the new meeting rooms.
5) ADJOURNMENT
Chairman Belen declared the meeting adjourned at 1:10 p.m.
Minutes by P. Cook
Emerson B. Ohl, 'FIFA Sec.
03-1 94AU03:29 RCVD
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
BOARD OF DIRECTOR'S MEETING
Ninth Floor, Lansing City Hall
Wednesday, February 2, 1994
4:00 P.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; George Mills; Joseph.
Pandy, Jr.; Joseph Reid
MEMBERS ABSENT: David Hollister; Gerald Lett
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: Cora Huguely; Bob Johnson; Ken Lawless;
Harold Leeman
Chairman Lucile Belen brought the meeting to order at 4:21 p.Tas
1) SECRETARY'S REPORT
A) Resolution approving use of TIFA excess revenue for
construction of Lansing Center - Phase II A
Emerson reviewed the resolution presented the bc-:..,".
authorizing expenditures of TIF "excess revenue" for the
expansion of the exhibit hall (Phase IIA). He indicated
that Board members Haar and Mills had contacted him
regarding the wording of the resolution and believed that
the following changes were warranted (as follows):
1. The Executive Director and the Chairman are jointly aii"
severally authorized to execute ^ any change orders,
amendments to the Construction Contract with Clark
Construction Company " If.
added: ^ "on behalf of the Authority".
delete: "or enter into a new construction contract wi-(.:.'_
respect to the construction of the additional
exhibition space".
Motion - William Porter motioned the Board to approve
the resolution presented with the deletion
of the end of the sentence as indicated abovt
An amendment to the motion was offered to
include the following statement at the end
Paragraph ¢#1. John Petroff seconded t
motion with amendment.
added: "provided they have previously been approved_-)>>.
the Board".
YEAS: Belen; Haar; Porter; Petroff; Mills; Pandy
NAYS: Reid
Motion carried.
Motion - Joseph Pandy motioned the Board to approve t
resolution as amended and further amend the
resolution to include the following:
added: "and provided the Greater Lansing Convention/
Exhibition Authority (GLCEA) has concurred with:
the changes to be made"
Joseph Reid seconded the motion to amend.
YEAS: Pandy; Reid
NAYS: Belen; Haar; Porter; Petroff; Mills
Motion denied.
Motion - John Petroff motioned the Board to approve
amendment to Paragraph # 2 of the resolutiod,
changing the word shall to "may". George Mill
seconded the motion to amend.
YEAS: Belen; Haar; Petroff; Porter; Mills
NAYS: Pandy; Reid
Motion carried.
Motion - William Porter, Jr. motioned the Board a€:
approve the resolution as amended. Joa?..?1
Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
NAYS: Pandy
ABSTAIN: Reid
Motion carried.
B) Public Sector Consultant Report on Lansing Center
Expansion
Motion - Joseph Reid motioned the Board to adopt the
two suggestions, of consequence, in the repo:.
and urge the' Cli!tyki to move forward with the
expansion of the Lansing Center, as well as
combination of the agencies (GLCEA & C/VB).
George Mills seconded the motion.
YEAS: Belen; Petroff; Mills; Pandy; Reid
NAYS: Haar; Porter
Motion carried.
2) OTHER BUSINESS
Joseph Reid asked the Board to consider making every effort to
keep Board meeting dates as originally set (1st Wednesday of
each month), instead of canceling and setting special
meetings. Special meetings called at the last minute make it
very difficult for Board members to rearrange their schedules
to attend these meetings.
3) PUBLIC COMMENTS
None.
4) ADJOURNMENT
Chairman Belen declared the meeting adjourned at 5:10 p.m.
Minutes by P. Cook
Emerson B. Ohl, TIFA Secreta -"-y
03-10-94ACi8:29 RCVO
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S_ MEETING
Ninth Floor Conference Room, City Hall
Wednesday, February 23, 1994
4:00 P.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; George Mills
MEMBERS ABSENT: David Hollister; Gerald Lett; Joseph
Pandy, Jr.; Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook
OTHERS PRESENT: David Berridge; Harold Leeman; Kester So
Chairman Belen called the meeting to order at 4:08 p.m.
Chairman Belen asked for the meeting minutes to reflect the urgency
of this Special Board meeting to comply with recent amendments to
the TIFA Act (Act 450 of 1980, as amended) to provide for the
capture of taxes to pay for "other protected obligations";
requiring the TIFA to become party to a contract for final design
services for the Parking System before March 1, 1994.
Emerson Ohl further explained that with the TIFA and the Lansing
City Council's approval of the Third Amended Tax Increment
Financing and Development Plans (Phase III - Lansing Convention
Exhibition Center and Associated Facilities and Parking System
Project), this plan could be considered a "pipeline" project for
the future capture of tax increments, should the Lansing City
Council prioritize and authorize issuing obligation prior to
December 31, 1994.
The Board was informed that earlier today, the Lansing Building
Authrity (LBA) held a special meeting passing a resolution to amend
their contract with Capital Consultants, Inc. to include the Tae
Increment Finance Authority as party to the contract for final
design services for the development of parking lots.
The Board was presented with a similar resolution authorizing TIFA
to be added as a party to the contract for final design services
between the Lansing Building Authority (LBA) and Capital
Consultants, Inc. Kester So reviewed the resolution with the
Board. After a brief discussion regarding the viability of the
State Treasurer approving any future capture of school mills for
TIFA debt for projects in process, the following motion was
offered:
Motion - William Porter, Jr. motioned the Board to
approve.the resolution presented, authorizing
TIFA to be added as a party to a contract
between City of Lansing Building Authority
(LBA) and Capital Consultants, Inc. for design
services for development of parking lots.
Kathryn Haar seconded the motion.
YEAS: Belen; Haar; Porter;..Petroff; Mills
Motion carried.
Chairman Belen asked that the Economic Development Corporation anc?
Tax Increment Finance Authority Board of Directors be notified tha-'L.
because of the necessity of today's special board meeting, th
next regularly scheduled Board meeting on March 2, 1994 has been
cancelled.
There was no further business coming before the board.
There was no public comment.
Chairman Belen adjourned the meeting at 4:37 p.m.
Minutes by P. Cook
A
Emerson B. Ohl
TIFA Secretary
-05-9Cp�?:12 RCS/D
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
Ninth Floor, Lansing City Hall
Thursday, March 17, 1994
4:00 P.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; George Mills
MEMBERS ABSENT: David Hollister; Gerald Lett; Joseph Pandy,
Jr.; Joseph Reid
STAFF PRESENT: Emerson Ohl; Barbara Foreman
GUESTS PRESENT: Gerald Boerner; Cora Huguely; Ken Lawless;
Bob Smith
Chairman Lucile Belen brought the meeting to order at 4:05 p.m.
1) APPROVAL OF MINUTES FROM JANUARY 25, 1994 SPECIAL BOARD
MEETING; FEBRUARY 2, 1994 BOARD MEETING; FEBRUARY 23, 1994
SPECIAL BOARD MEETING
Chairman Belen asked if there were any corrections or
additions to any of the three meeting minutes.
William Porter indicated that he believed there should be a
correction to the February 2, 1994 meeting minutes on Page 2,
Item B. Mr. Porter stated that he believed the minutes should
reflect that Mr. Reid urged "...the TIFA..." not "the City„ to
move forward with the expansion of the Lansing Center.
Motion - John Petroff motioned the Board to approve all
three meeting minutes presented, with the
correction as stated above and place on file.
George Mills seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
2) SECRETARY'S & COMMITTEE'S REPORT
A) Lansing Center Construction Concerns (dated 2/2/94) and
TIFA Committee Recommendations (dated 3/8/94)
Committee Chairman, George Mills stated that he would like to
review each of these items and then take action on them as a
whole, rather than each individually.
The following is a complete review of each item as the TIFA
Committee recommends to the TIFA Board.
1) Concession Stands:
Hobbs & Black has provided TIFA with an estimate of $ 48,000
for architectural services and renovation expenses associated
with revising the Exhibit Hall concession area to add two more
sales windows with drink dispensers and cash registers. The
committee understood that this estimate included a reduction
in the size of the coatroom, relocating existing concession
equipment and extending the concession facade. After much
discussion about the percentage of construction to complete
on this project and the small amount of contingency remaining,
the TIFA Board approved the following:
a) Since the GLCEA is desirous of an expanded concession
stand in Hall A, and the TIFA Construction budget does
not have sufficient funds allocated to absorb this
additional project cost, the GLCEA should be permitted to
fund this project renovation;
b) Should the GLCEA approve this project renovation with
GLCEA funding, the TIFA Board recommends a resolution
from the GLCEA to the TIFA Board stating such;
C) The contractual obligations for this project renovation
would rest with the architect and project manager of
record, i.e., Hobbs & Black and Clark Construction Co.
and their contractors for the completion of this project
renovation;
d) The GLCEA would be responsible for submitting funds in
the amount of $ 48,000 to the TIFA for payment of this
project renovation.
2) Public Restrooms:
No additional public restrooms are planned with the addition
of exhibit hall C. The architect has assured the TIFA Board
that the facility has twice as many restrooms as required by
the Lansing Building Code. After reviewing the information
presented regarding this issue, the TIFA Board believes the
public restrooms to be more than adequate in the expansion.
3) Acoustical Panels in Exhibit Hall:
The acoustical panels are a necessary and critical component
of the many improvements to the Exhibit Hall. The panels are
necessary to reduce flutter echo and ambient noise levels in
the hall. The lower panels are manufactured by a specially
hardened fiberglass to withstand abuse. All panels are
covered with a fabric that is extremely durable and easy to
clean. Most dirt can be vacuumed or whisk-broomed off. Even
pen and ink stains can be removed following the cleaning
instructions. A suggestion of adding exhibitor rules that
would prevent duct tape and rope hung banners off the acoustic
panels has been suggested by the acoustical consultants. The
The TIFA Board agrees with the consultants recommendations to
keep all the acoustical panels in place.
4) Storage Space During Construction:
TIFA has rented trailers on the Lansing Center site to store
materials during the remainder of the construction.project.
5) Storage Space After Construction:
A review of the after construction storage space by both the
architect and design consultant has determined that the
addition of 70o more exhibit hall space does not require 700
more storage space. Most of the storage space is currently
under construction, and unusable. The TIFA Board recommends
renting equipment for peak demands rather than purchasing
and using storage space for variable event occurences.
6) Office Restroom:
The TIFA Board has previously reviewed this request and again
has recommended that no toilet in the administrative offices
will be constructed.
7) Main Concourse Planters:
The planters project 3.5 feet into a 50' wide concourse. The
planters will in no way prohibit set up of registration tables
in the concourse. The cost of plant materials has been
included in the design budget. The TIFA Board recommends the
Main Concourse Planters remain as per specifications.
8) Lighting Control Center:
After a review of the current public concourse light system
and the suggestions to revise the lighting controls to allow
some manual overrides, the TIFA Board has recommended that
Hobbs & Black prepare a bulletin to revise these lighting
controls. The TIFA Board would approve an expenditure for
this alteration for a not -to -exceed $ 1,000 expense.
9) Chairs:
After much discussion with the architect, design consultant
and manufacturer of the new padded chairs, the TIFA Board has
been assured that the manufacturer is complying with the
specifications for stacking the chairs ten high and is trying
to complete this as expeditiously as possible.
10) Electrical Power - Vending:
The TIFA Board has been informed that during the Building Code
Plan Review by the City of Lansing Building Safety Division,
it was determined the vending machines are not allowed at this
second floor location.
11) Furnishings:
The TIFA Board has recommended that no additional furniture,
other than what has been provided for in the furniture budget
can be expensed at this time due to tight contingency dollar
constraints. However, the TIFA Board indicated that they
would consider allocating some funds for additional furniture
should monies be available at the end of the project.
12) Cabling:
Empty conduits and electrical boxes for TV and phone jacks in
all locations previously requested by the Lansing Center staff
have been provided. Their review was coordinated early in the
design. phase and installed per their direction. The TIFA
Board previously recommended and again recommends that a
contract for a specific type of service for TV and telephone
is the responsible of the GLCEA.
13) Window Treatment:
A contract with a window treatment manufacturer was awarded on
March 4, 1994. The manufacturer was on site on March 7, 1994
to measure all window treatments necessary for the project,
including office windows.
14) Ticket Booth Drawers:
The TIFA Board has recommended that Hobbs & Black prepare a
bulletin to research the additional cost involved in the
revision of the ticket booth drawer size. Subsequent to
the price quotation, the TIFA Board has agreed to look at
this revision and make a determination at that time.
B) Change Order #19A - $ 17,393.00
This change order is a result, in part, of the deletion of
work that would have been under the SF Raymer remediation
contract, if Phase II A had not been approved. $ 150,000
of this cost breakdown was approved as a bid under Phase II A
for sitework expense.
Motion - George Mills motioned the Board to approve
Change Order # 19A in the not to exceed amount
of $ 17,393.00. Kathryn Haar seconded the
motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
C) Change Order #19B - $ 28,050.00
Motion - George Mills motioned the Board to approve
Change Order #19B in the not to exceed amount
of $ 28,050.00 for the canopies over the
banquet room doors and the exterior ornamental
column caps along Michigan Avenue. John
Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
D) Change Order #20 - $ 23,086.00
This change order specifies a credit in the amount of $
10,800. The TIFA Board had previously approved a not to
exceed amount of $ 45,000 for construction of catwalk
addition over the banquet room ceiling. The actual cost
to construct was $ 34,200 - realizing a $ 10,800 credit.
Motion - George Mills motioned the Board to approve
Change Order #20 in the not to exceed amount
of $ 23,086.00 for the items presented
including the $ 10,800 change order credit.
John Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
3) OTHER BUSINESS
George Mills stated that a response to the Construction
Concern letter (dated 2/2/94) should be forwarded to each
member of the GLCEA Board of Commissioners.
Emerson Ohl discussed the Board's pleasure regarding the
ceremony in turning over the Phase II completed building to
the GLCEA Authority, prior to the Grand Opening ceremonies
being planned.
4) PUBLIC COMMENTS
None.
5) ADJOURNMENT
Chairman Belen declared the meeting adjourned at 4:55 p.m.
Minutes by B. Foreman
Transcribed by P. Cook
Emerson B. Ohl, TIFA Secretary
05-24-94A10:,o RCVD
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
BOARD OF DIRECTOR'S MEETING
Ninth Floor, Lansing City Hall
Wednesday, April 6, 1994
4:00 P.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; George Mills
MEMBERS ABSENT: David Hollister; Gerald Lett; Joseph Pandy;
Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: Bob Johnson; Dennis Sykes
Chairman Lucile Belen brought the meeting to order at 5:00 p.m.
1) APPROVAL OF MINUTES FROM MARCH 17, 1994 SPECIAL BOARD MEETING
Motion - Kathryn Haar motioned the Board to approve
the meeting minutes presented, and place on
file. John Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
2) SECRETARY'S & COMMITTEE'S REPORT
A) Lansing Center Equipment Bid - Genie Manlift
Emerson Ohl reminded the Board that when the budget was
established on the Lansing Center project, a portion of that
budget was to be utilized in providing equipment that the
Center's administration prioritized and provided to TIFA.
The Genie Manlift is the first equipment item to be bid by
TIFA, other bids for equipment will be presented at May's
Board meeting. Patricia Cook obtained bids from three vendors
to supply the manlift specified by the Lansing Center. The
lowest bid was received from Great Lakes Access, Inc. in Grand
Rapids.
Motion - George Mills motioned the Board to approve
the bid from Great Lakes Access, Inc. for the
purchase of a Genie Manlift in the not to
exceed amount of $ 7,477.00. William Porter
seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
B) TIFA FY '94/95 Budget
Emerson reviewed both TIFA Budgets (Convention Center and
Capitol Commons) with the Board members. The projections
for this years budgets have been conservative, but with the
uncertainty of the Legislature for enacting the Proposal A
tax reform, the TIFA staff felt this approach warranted.
Patricia Cook reminded the Board that these projections of
TIFA revenue represent 100% collection; while revenues
received from the Finance Department are in reality only 95%
of collections until tax tribunal/board of review matters are
cleared up.
Motion - John Petroff motioned the Board to approve the
TIFA '94/95 Budgets as presented and place them
on file. George Mills seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
3) OTHER BUSINESS
None.
4 ) PUBLIC COMMENTS
None.
5) ADJOURNMENT
Chairman Belen declared the meeting adjourned at 5:55 p.m.
Minutes by P. Cook
Emerson B. Ohl
TIFA Secretary
0G-1 5-94.1 A0 : J.5 i�CVP
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
Ninth Floor Conference Room, Lansing City Hall
Wednesday, May 11, 1994
5:30 P.M.
MEMBERS PRESENT: Lucile Belen; C. Patrick Babcock; David
Hollister; Steven Morris; John Petroff;
William Porter, Jr.; Joseph Pandy, Jr.;
Joseph Reid
MEMBERS ABSENT: Gerald Lett
STAFF PRESENT: Emerson Ohl; Patricia Cook; Barbara Foreman
GUESTS PRESENT: Heidi Brown; Gerald Boerner; Chuck Clark;
Chuck Miller; Ken Lawless; Bob Smith; Sue Eby;
Jim Smiertka; Bob Johnson; Dennis Sykes
Chairman Lucile Belen brought the meeting to order at 5:27 p.m.
1) ELECTION OF OFFICERS -
A) Nominations for Chairman -
MOTION - John Petroff nominated David Hollister as
Chairman of the Tax Increment Finance Authority
Board of Directors. Chairman Belen asked for
other nominations - hearing none, she declared
the nominations be closed. Joseph Reid called
for a unanimous ballot to be cast.
YEAS: Unanimous. Motion carried.
B) Nominations for Vice -Chairman -
MOTION - William Porter nominated Steve Morris as Vice -
Chairman of the Tax Increment Finance Authority
Board. Chairman Hollister asked for any other
nominations - hearing none, he declared the
nominations closed. Lucile Belen called for a
unanimous ballot to be cast.
YEAS: Unanimous. Motion carried.
C) Nominations for Treasurer -
MOTION - Joseph Reid nominated John Petroff as Treasurer
of the Tax Increment Finance Authority.
Chairman Hollister asked for any other
nominations - hearing none, he declared the
nominations closed. Patrick Babcock called for
a unanimous ballot to be cast.
YEAS: Unanimous. Motion carried.
D) Nominations for Secretary
MOTION - Joseph Reid nominated Dennis Sykes as Secretary
of the Tax Increment Finance Authority. Hearing
no other nominations, the nominations were
declared closed. John Petroff called for a
unanimous ballot to be cast.
YEAS: Unanimous. Motion carried.
Lucile Belen left the meeting at 5:30 p.m.
2) APPROVAL OF MINUTES FROM APRIL 6, 1994 BOARD OF DIRECTOR'S
MEETING
Motion - William Porter motioned the Board to approve
the meeting minutes presented from the April
6, 1994 Board of Directors meeting and place on
file. John Petroff seconded the motion.
YEAS: Unanimous. Motion carried.
3) SECRETARY'S REPORT
A) Lansing Center Equipment Bids
The Board reviewed a previously approved FF & E budget that
was established on the Lansing Center project, a portion of
that budget was to be utilized in providing equipment that the
Center's administration prioritized and provided to TIFA.
Patricia Cook reviewed the equipment bids with Board members
and provided additional information relative to the bidding
procedure.
Motion - Patrick Babcock motioned the Board to approve
the bid from Granger Companies as being in the
best interest of the City of Lansing for the
purchase of a Portable Compaction Unit in the
not to exceed amount of $ 11,516.00. John
Petroff seconded the motion.
YEAS: Unanimous. Motion carried.
Motion - William Porter motioned the Board to approve
the bid from StageRight Corporation for the
purchase of Portable Staging Equipment in the
not to exceed amount of $ 55,283.00. John
Petroff seconded the motion.
YEAS: Unanimous. Motion carried.
Sico Incorporated was the only respondent to the Portable
Dance Floor bid request. Because the bid received was
$ 11,000 over that items budget, Patricia Cook advised the
Board that the Lansing Center administration was willing to
settle for 2 dance floors instead of 3 floors as previously
bid, thus keeping the cost comparable with that budgeted.
Motion - John Petroff motioned the Board to approve
authorizing a modification to the bid received
by Sico Incorporated for the purchase of Two
Portable Dance Floors. William Porter seconded
the motion.
YEAS: Unanimous. Motion carried.
Following a brief discussion regarding the sizable difference
between the two bids received on the Point of Sale system, the
following motion was made:
Motion - Joseph Reid motioned the Board to approve the
bid received from Tangent Associates for the
purchase of a Point of Sale Cash Register
System and Software in the not to exceed amount
of $ 17,270.00. John Petroff seconded the
motion.
YEAS: Unanimous. Motion carried.
B) Lansing Center Change Orders -
Gerald Boerner, Ken Lawless & Bob Smith reviewed each of the
expenses associated with Change Order # 21 & #22. The TIFA
Building Committee had previously reviewed each of these
costs and found them to be acceptable.
Motion - John Petroff motioned the Board to approve both
Change Orders # 21 & # 22 ( for Clark job # 1736
and # 1851) as presented in the not to exceed
amounts of $ 60,904.00 and $ 63,811.00 respec-
tively. William Porter seconded the motion.
YEAS: Unanimous. Motion carried.
C) Lansing Center Phase II Completion -
Gerald Boerner informed the Board that a scheduled turn over
date of June 1, 1994 was anticipated for Phase II of the
Lansing Center project.
D) Lansing Center Phase II A Update -
Gerald Boerner reviewed the construction schedule on Phase
II A with the Board. Completion is expected by 11/24/94.
4) OTHER BUSINESS
A Board recommendation to review current TIFA legislation and
financing information on the next TIFA meeting agenda was
proposed and agreed to.
Motion - Joseph Pandy motioned the Board to authorize
signature changes to all TIFA bank accounts
to reflect the new Officer and Director
appointments. Joseph Reid seconded the motion.
YEAS: Unanimous. Motion carried.
Motion - Joseph Pandy motioned the Board to consider an
Amendment to the TIFA Bylaws that would set
future TIFA Board Meetings to be held on the
lst Wednesday of each month immediately
following the Economic Development Corporation
Board of Directors Meeting. Steven Morris
seconded the motion.
YEAS: Unanimous. Motion carried.
Article XI of the TIFA Bylaws state that a five day public
notice, plus a majority vote is needed to amend such Bylaws.
The Board proposed this matter be voted on at the next TIFA
Board meeting.
4) PUBLIC COMMENTS
When asked by TIFA Board members about their confirmation for
the purchase of specific equipment items, Chuck Miller, the
Assistant Director at the Lansing Center responded by
affirming their approval of these specific TIFA purchases.
5) ADJOURNMENT
Chairman Hollister declared the meeting adjourned at 6:24 p.m.
Minutes by P. Cook
nis J. Sykes
TIFA Secretary
0, 07-94A1J3:12 RCVD
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
Mayor's Conference Room, Ninth Floor, Lansing City Hall
Wednesday, June 8, 1994
7:14 p.m.
MEMBERS PRESENT: C. Patrick Babcock; David Hollister; Steven
Morris; Joseph Pandy, Jr. ; John Petroff; Joseph
Reid
MEMBERS ABSENT: Lucile Belen; Gerald Lett; William Porter, Jr.
STAFF PRESENT: Dennis Sykes; Patricia Cook; Barbara Foreman
GUESTS PRESENT: Gerald Boerner; Robert Brockwell; Cora Huguely;
Ken Lawless; Jim Matthew; Greg McClelland;
Emerson Ohl; Christine Ryal; Jim Smiertka; Bob
Smith; Kester So
Chair David Hollister called the meeting to order at 7:14 p.m.
1) APPROVAL OF THE MAY 11, 1994 SPECIAL BOARD OF DIRECTOR'S
MEETING MINUTES
Motion - Joseph Reid motioned the Board to approve the
Board of Director's Meeting Minutes from May
11, 1994 as presented and place them of file.
Steven Morris seconded the motion.
Yeas: Unanimous. Motion carried.
2) AMENDMENT TO TIFA BYLAWS
Motion - Joseph Reid motioned the Board to approve the
change in the TIFA Bylaws to set all future
TIFA Board meetings on the 1st Wednesday of
each month at 6:30 p.m., or immediately
following the EDC Board meeting. C. Patrick
Babcock seconded the motion.
Yeas: Unanimous. Motion carried.
3) LEGAL OVERVIEW
Kester So, of Dickinson Wright, provided the Board a handout
with information regarding TIFA Powers & Project Steps and also
TIFA sources of revenue.
4) FINANCIAL OVERVIEW
Jim Matthew, of KPMG Peat Marwick, briefly reviewed with the
Board the 1993 TIFA Audit Report.
Motion - John Petroff motioned the Board to contract
KPMG Peat Marwick as auditors for the 1994 TIFA
Audit. Joseph Reid seconded the motion.
Yeas: Unanimous. Motion carried.
5) SECRETARY'S REPORT
A) Building Committee Appointments
After a brief discussion, it was decided by the Chair, with the
agreement of the Board, that the building committee for the
Lansing Center should continue. John Petroff & William Porter,
Jr. will continue as members and if any other Board member is
interested in serving on this committee they should contact the
Chair. Joseph Pandy suggested that someone with a professional
engineering background should be considered - possibly from the
Public Service Department or the City Engineer's Office.
B) Lansing Center Artwork
Motion - Joseph Reid motioned the Board to accept the
Artwork (from Art Search & Art Expressions) for
the Lansing Center as presented. John Petroff
seconded the motion.
Yeas: Unanimous. Motion carried.
C) Lansing Center Bids
1) Interior Plants
Motion - John Petroff motioned the Board to accept the
bid from the Hyacinth House for the Interior
Plants for the Lansing Center as presented.
Steven Morris seconded the motion.
Yeas: Unanimous. Motion carried.
D) Lansing Center Change Order
1) Change Order #23
Gerald Boerner reviewed each of the expenses associated
with Change Order #23.
Motion - John Petroff motioned the Board to approve
Change Order #23 as presented. Joseph Reid
seconded the motion.
Yeas: Unanimous. Motion carried.
E) Lansing Center Phase II Completion
Gerald Boerner informed the Board that the completion date for
Phase II of the Lansing Center is June 30, 1994.
6) OTHER BUSINESS
Pat Cook mentioned to the Board that they might want to review
the April, 1994 TIFA Financial Statement before the July Board
Meeting.
7) PUBLIC COMMENT
None.
8) ADJOURNMENT
Chair Hollister declard the meeting adjourned at 8:05 p. .
Minutes by B. Foreman
Dennis J. y es
TIFA Interim Director
n -22 .4A;.)9: 3,1 (;CVD
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
BOARD OF DIRECTOR'S MEETING
9TH FLOOR CONFERENCE ROOM, LANSING CITY HALL
WEDNESDAY, JULY 6, 1994
6:29 p.m.
MEMBERS PRESENT: C. Patrick Babcock; David Hollister; Steven
Morris; John Petroff; William Porter, Jr.
MEMBERS ABSENT: Robert Brockwell; Gerald Lett; Joseph Pandy;
Joseph Reid
STAFF PRESENT: Dennis Sykes; Patricia Cook; Barbara Foreman
GUESTS PRESENT: Gerald Boerner; Ken Lawless; Harold Leeman;
Emerson Ohl; Bob Smith
Chair Hollister called the meeting to order at 6:29 p.m.
Chair Hollister reminded the Board that at the June Board meeting
the question of attendance by Board members was briefly discussed.
Pat Cook explained that at the present time neither the EDC Rules
of Procedure nor the TIFA ByLaws reflect any mention regarding
Board meeting attendance. Chair Hollister requested that the EDC
staff have something in place for both the EDC Rules of Procedure
& the TIFA ByLaws for the August Board meeting.
1) APPROVAL OF THE JULY 6, 1994 BOARD OF DIRECTOR'S MEETING
MINUTES
Motion - John Petroff motioned the Board to approve
the Board of Director's Meeting Minutes from
July 6, 1994 as presented and place them on
file. Steven Morris seconded the motion.
Yeas: Unanimous. Motion carried.
2) RADIFICATIONS OF PREVIOUS BOARD RESOLUTIONS
Robert Brockwell and David Hollister have been formally
appointed to the Tax Increment Finance Authority Board of
Directors by the Lansing City Council and the resolution
ratifies and confirms certain actions taken at the May 11,
1994 and June 8, 1994 Board meetings. Both meetings occured
before council confirmed the appointments.
Motion - Steven Morris motioned the Board to approve
the resolution as presented. C. Patrick
Babcock seconded the motion.
Yeas: Unanimous. Motion carried.
3) TIFA MAY, 1994 FINANCIALS
Motion - John Petroff motioned the Board to approve
the May, 1994 Financials as presented and
place them on file. C. Patrick Babcock
seconded the motion.
Yeas: Unanimous. Motion carried.
Chair Hollister requested that Pat Cook provide an update at the
August Board meeting regarding how the recently passed Senate House
Bills (re: school taxes) will affect revenue for future TIFA
projects.
4) SECRETARY'S REPORT
A) Lansing Center Artwork - Display Case - $4,252.00
(Does not include the installation cost)
Motion - John Petroff motioned the Board to approve
the purchase of a Display Case for the
Lansing Center as presented. Steven Morris
seconded the motion.
Yeas: Unanimous. Motion carried.
B) Lansing Center Change Order
1) Change Order #24 - $58,679.36
Motion - John Petroff motioned the Board to approve
Change Order #24 as presented. William
Porter, Jr. seconded the motion.
Yeas: Unanimous. Motion carried.
C) Additional Structural Engineering Services - $2,219.75
Bob Smith explained to the Board that this cost is to redesign
the foundation of the pedway elevator tower to span across the
existing sewer.
Motion - William Porter, Jr. motioned the Board to
approve the additional cost as presented.
John Petroff seconded the motion.
Yeas: Unanimous. Motion carried.
D) Discussion - River Area Development
Pat Cook informed the Board that they will be presented with
the Master Plan color schematics for the Lansing Center at the
August Board meeting. The Master Plan has been put together by
landscape consultants to Hobbs & Black. Chair Hollister
requested that the Master Plan be mailed out to the Board
in advance of the August Board meeting.
5) OTHER BUSINESS
1) Pat Cook reminded the Board that the August EDC/TIFA Board
Meeting will be held at the Lansing Center with a brief
tour of the Center included.
2) William Porter, Jr. asked if it had been decided who will
serve on the TIFA Building Committee. He was informed by
Pat Cook that the members of the committee will be John
Petroff, William Porter, Jr., Dennis Sykes and Pat Cook.
3) Chair Hollister requested that, if at all possible, a
meeting of the Policy and Finance Committee should be
set up within the next few weeks.
6) PUBLIC COMMENT
None.
i) ADJOURNMENT
Chair Hollister adjourned the meeting at 6:50 p.m.
Minutes by B. Foreman
ennis J. Sykes
TIFA Interim Director
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
BOARD OF DIRECTOR'S MEETING"^ v ('
R11;.f. .._I'd ......�
LANSING CENTER, 333 E. MICHIGAN AVENUE
GOVERNOR'S ROOM, 2nd FLOOR 0 C T
WEDNESDAY, AUGUST 3, 1994
6:30 P.M. LANSING CITY CLLERK
MEMBERS PRESENT: C. Patrick Babcock; Robert Brockwell; David
Hollister; Steven Morris; William Porter, Jr.;
Joseph Reid
MEMBERS ABSENT: Gerald Lett; Joseph Pandy; John Petroff
STAFF PRESENT: Dennis Sykes; Patricia Cook; Barbara Foreman
GUESTS PRESENT: Gerald Boerner; Cora Huguely; Lenora Jadun;
Judy Kehler; Ken Lawless
Chair Hollister called the meeting to order at 7:18 p.m.
At this time the Board took a brief tour of the Phase IIA construction now in
progress.
Chair Hollister reconvened the meeting at 7:30 p.m.
1) APPROVAL OF THE JULY 6, 1994 BOARD OF DIRECTOR'S MEETING MINUTES
Motion — William Porter, Jr. motioned the Board to
approve the Board of Director's Meeting
Minutes from July 6, 1994 as presented
and place them on file. Steven Morris
seconded the motion.
Yeas: Unanimous. Motion carried.
2) TIFA JUNE, 1994 FINANCIALS (including year end accruals)
Motion — Robert Brockwell motioned the Board to
approve the June, 1994 Financials as
presented and place them on file. Steven
Morris seconded the motion.
Yeas:
3) SECRETARY'S REPORT
Unanimous. Motion carried.
A) Lansing Center Artwork — $1,526.00
Motion — William Porter, Jr. motioned the Board to
approve the artwork for the Lansing Center
as presented. Steven Morris seconded the
motion.
Yeas: Unanimous. Motion carried.
B) Lansing Center Change Order
1) Change Order #25 — $31,188.00
Motion — William Porter, Jr. motioned the Board to
approve Change Order #25 as presented. Robert
Brockwell seconded the motion.
Yeas: Unanimous. Motion carried.
Motion — Robert Brockwell motioned the Board to
approve authorizing the EDC staff to explore
with Clark Construction Company the cost
of 1 or 2 additional restrooms for the
Lansing Center. Steven Morris seconded
the motion.
Yeas: Unanimous. Motion carried.
Motion — Joseph Reid motioned the Board to approve
authorizing the EDC Interim Director, Dennis
Sykes, to make the decision whether or not
to proceed with the extra restroom(s) for
the Lansing Center based on the not to exceed
cost estimate to be received from Clark
Construction Company. Robert Brockwell
seconded the motion.
Yeas: Unanimous. Motion carried.
C) Landscape Master Plan
The Board received a copy of a proposal for landscape
architectural services for the Lansing Center which was
prepared by Crissim/Metz Associates. After a brief discussion
it was decided that no action would be taken at this time on the
proposal. It will be reviewed again at a later date.
4) AMENDMENTS TO TIFA BYLAWS
Due to the fact that a 2 week notice must be given to the Board
before a vote can be taken on changes to the Bylaws, Chair Hollister
requested that they be received and placed on file until the
September Board Meeting.
5) OTHER BUSINESS
1) Lenora Jadun, Director of Public Service, and Judy Kehler, City
Treasurer, gave the Board a brief update on the progress of the
Mayor's Downtown Parking Advisory Committee. One of the
recommendations discussed was the possibility of TIFA financing
the repayment of the parking bonds for the City. A complete study of
recommmendations will be available for review within a week.
Chair Hollister requested that Lenora Jadun forward copies
of the study to TIFA staff so that each Board member can
receive a copy.
Pat Cook mentioned to the Board that there are TIFA Plans in
place at this time that were approved by the City Council last
year. The plans are broad enough that they would allow us to
do some of the financing for the parking system, as well as,
possibly finish the Exhibition Hall.
6) PUBLIC COMMENT
None.
7) ADJOURNMENT
Chair Hollister adjourned the meeting at 8:20 p.m.
Minutes by B. Foreman
ennis J. Sykes
Interim TIFA Director
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING R E
SPECIAL BOARD OF DIRECTOR'S MEETING _
MAYOR'S CONFERENCE ROOM 0C fi
NINTH FLOOR, LANSING CITY HALL
THURSDAY, SEPTEMBER 15, 1994 LIANSINIG GI TY CLERK
6:30 p.m.
MEMBERS PRESENT: C. Patrick Babcock; Robert Brockwell; David
Hollister; Steven Morris; Joseph Pandy; John
Petroff; William Porter, Jr.; Joseph Reid
MEMBERS ABSENT: Gerald Lett
STAFF PRESENT: Dennis Sykes; Pat Cook; Barbara Foreman
GUESTS PRESENT: Gerald Boerner; Ed Carpenter; Paul Emery; Jan
Hayhow; Lenora Jadun; Jim Kaczmarczyk; Ken
Lawless; Jim Matthew; Chuck Miller; Christine
Ryal; Bob Smith; Kester So; Dimitrios
Stathopoulos
Chair Hollister called the meeting to order at 7:03 p.m.
1) APPROVAL OF THE AUGUST 3, 1994 BOARD OF DIRECTOR'S MEETING MINUTES
Motion — Joseph Reid motioned the Board to approve the Board
of Director's Meeting Minutes from August 3, 1994
as presented and place them on file. Robert Brockwell
seconded the motion.
Yeas: Babcock; Brockwell; Hollister; Morris; Pandy; Porter;
Reid
Abstain: Petroff
Motion carried.
2) AMENDMENTS TO TIFA BYLAWS
Motion — Joseph Reid motioned the Board to approve the changes
in the TIFA Bylaws as presented at the August 3, 1994
Board Meeting. Steven Morris seconded the the motion.
Yeas: Unanimous. Motion carried.
3) TIFA "DRAFT" AUDIT — FISCAL YEAR 193/94
Motion — Robert Brockwell motioned the Board to receive the
TIFA "Draft" Audit for the Fiscal Year 193/94 as
presented and place it on file. Joseph Reid
seconded the motion.
Yeas: Unanimous. Motion carried.
4) SECRETARY'S REPORT
A) Lansing Center Artwork - $1,816.00
Motion - Robert Brockwell motioned the Board to approve the
artwork for the Lansing Center as presented. John
Petroff seconded the motion.
Yeas: Unanimous. Motion carried.
B) Update: Restroom Costs - Exhibit Hall C
Dennis Sykes explained to the Board that the decision has been
made to proceed with the extra restrooms (men's & women's) for
the Lansing Center. Several options were provided by Clark
Construction and it has been decided by Dennis to proceed with
Option #2. Gerald Boerner mentioned that the cost will be
$165,463 and also that Hobbs & Black Associates are presently
working on the drawings for the restrooms.
Motion - Joseph Reid motioned the Board to approve the
decision of Dennis Sykes to proceed with the
construction of the additional restrooms for
the Lansing Center as presented in Option #2.
Robert Brockwell seconded the motion.
Yeas: Unanimous. Motion carried.
C) Change Order #26 — $42,974.36
Motion — Joseph Reid motioned the Board to approve Change
Order #26 as presented. Joseph Pandy seconded
the motion.
Yeas: Unanimous. Motion carried.
5) OTHER BUSINESS
None
6) PUBLIC COMMENTS
None
7 ) ADJOURNMENT
Chair Hollister declared the meeting adjourned at 7:25 p.m.
Minutes by B. Foreman
Dennis J. Sykes
TIFA Interim Director
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
BOARD OF DIRECTOR'S MEETING
MAYOR'S CONFERENCE ROOM
NINTH FLOOR, LANSING CITY HALL
WEDNESDAY, NOVEMBER 2, 1994
6:30 P.M.
MEMBERS PRESENT: C. Patrick Babcock; Robert Brockwell; David Hollister;
Steven Morris; Joseph Pandy; John Petroff; William
Porter, Jr.
MEMBERS ABSENT: Gerald Lett; Joseph Reid
TEMPORARY
MEMBERS PRESENT: Jan Hayhow
TEMPORARY
MEMBERS ABSENT: Ed Carpenter
STAFF PRESENT: Dennis Sykes; Patricia Cook; Barbara Foreman
GUESTS PRESENT: Bob Johnson; Judy Kehler; Harold Leeman; Tim Lewis;
Christine Ryal; Jim Smiertka; Kester So; Dimitri
Stathopoulas
Chair Hollister called the meeting to order at 6:41 p.m.
1) APPROVAL OF THE OCTOBER 5, 1994 BOARD OF DIRECTOR'S MEETING MINUTES
Motion - John Petroff motioned the Board to approve the
Board of Director's Meeting Minutes from October 5,
1994 as presented and place them on file. Robert
Brockwell seconded the motion.
Yeas: Unanimous. Motion carried.
2) FINANCIAL STATEMENTS (September, 1994)
Motion - John Petroff motioned the Board to approve the
Financial Statements (September, 1994) as presented
and place them on file. Robert Brockwell seconded
the motion.
Yeas:
3) SECRETARY'S REPORT
Unanimous. Motion carried.
A) Change Order #28 - $28,680.95
Motion - John Petroff motioned the Board to approve Change
Order #28 as presented with the exception of Item
#6 (A.T.M. cabinet per Bulletin #24 - $871.00).
C. Patrick Babcock seconded the motion.
Yeas: Unanimous. Motion carried.
4) OTHER BUSINESS
A) Update on 3rd Amended TIF Development and Financing Plan
Kester So briefly explained to the Board a Resolution he
prepared regarding the leasing or acquisition of City
parking facilities, continued expansion of the Lansing
Center and landscaping for the Lansing Center in the not
to exceed amount of $2,000,000.
Kester further stated that the Resolution also authorizes
the Executive Director and any officer of TIFA to execute
an application for approval for proposed bond issues from
the Department of Treasury (Municipal Finance Division).
Motion — John Petroff motioned the Board to approve
the Resolution as presented. Robert Brockwell
seconded the motion.
Yeas: Unanimous. Motion carried.
5) PUBLIC COMMENT
None.
6 ) ADJOURNMENT
Chair Hollister declared the meeting adjourned at 7:12 p.m.
Minutes by B. Foreman
ennis J. Sykes
TIFA Interim Director
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
BOARD OF DIRECTOR'S MEETING
MAYOR'S CONFERENCE ROOM
NINTH FLOOR, LANSING CITY HALL
WEDNESDAY, DECEMBER 7, 1994
6:30 P.M.
LPJ"i N^
MEMBERS PRESENT: Robert Brockwell; David Hollister; Steven Morris;
Joseph Pandy; John Petroff; William Porter, Jr.;
Joseph Reid
MEMBERS ABSENT: C. Patrick Babcock; Gerald Lett
TEMPORARY
MEMBERS PRESENT: Ed Carpenter; Jan Hayhow
STAFF PRESENT: Dennis Sykes; Patricia Cook; Barbara Foreman
GUESTS PRESENT: Cora Huguely; Lenora Jadun; Judy Kehler; Doug
Rubley; Kester So
Chair Hollister called the meeting to order at 6:38 p.m.
1) APPROVAL OF THE NOVEMBER 2, 1994 BOARD OF DIRECTOR'S MEETING MINUTES
Motion - Joseph Reid motioned the Board to approve the
November 2, 1994 Board of Director's Meeting
Minutes as presented and place them on file.
Robert Brockwell seconded the motion.
Yeas: Unanimous. Motion carried.
2) FINANCIAL STATEMENTS (October, 1994)
Motion - Robert Brockwell motioned the Board to accept
the Financial Statements (October, 1994) as
presented and place them on file. William
Porter, Jr. seconded the motion.
Yeas: Unanimous. Motion carried.
3) SECRETARY'S REPORT
A) Change Order #29 ($23,830.53)
Pat Cook explained to the Board that, on the breakdown of costs,
the Upgrade marquee sign was modified from $7,557 to $2,000,
bringing the amount of Change Order #29 down to $18,273.53.
Motion - Joseph Pandy motioned the Board to approve
Change Order #29 in the amount of $18,273.53
as presented. John Petroff seconded the
motion.
Yeas: Unanimous. Motion carried.
4) OTHER BUSINESS
Joseph Pandy informed the Board that the next two items to be discussed
(TIFA "Parking System" and TIFA 194 Development & Refunding Bonds) have
been reviewed by the Project Policy & Finance Committee and the Committee
unanimously supports moving ahead with both items.
Motion — Joseph Reid motioned the Board to adopt the report
of the Project Policy & Finance Committee that
incorporates both the TIFA "Parking System" and
the TIFA 194 Development & Refunding Bonds. Robert
Brockwell supported the motion.
A) TIFA "Parking System"
1) Contract of Lease
2) Operations Agreement
Kester So briefly reviewed with the Board the Contract of
Lease and the Operations Agreement (approved by the Lansing
City Council December 5, 1995). The Contract of Lease
basically leases a portion of the parking system (specifically
the North Chavez Ramp and the South Chavez Ramp) by the TIFA
from the City of Lansing. The excess payments (approximately
$750,000 per year for the first ten years and differing
amounts thereafter) would be paid over to the City for
Economic Development purposes — parking shortfall, helping
to fund the baseball stadium etc. The Operations Agreement
authorizes the City to continue the operation of the leased
portions of the parking system. It also provides for the City's
parking system to report financial & budgetary issues to the
TIFA Board.
3) Resolution
Kester explained to the Board that the Resolution approves
the form of the Contract of Lease and the Operations Agreement.
It also authorizes certain officers of the TIFA to execute
the documents.
B) TIFA 194 Development & Refunding Bonds
1) Bond Resolution
Kester reviewed with the Board the Bond Resolution which
essentially relates to refunding the TIFA's existing 1992
Lansing Center $25,000,000 bond issue for the purpose of
freeing up some monies that could be used elsewhere. It
would extend the debt to the year 2020. The Resolution
also provides approximately $2,000,000 in funds to finish
the landscaping and the waterfront re—development at the
Lansing Center.
2) Escrow Deposit Agreement
The Board received a "draft" copy of the Escrow Deposit
Agreement for their review. No action was taken at this
time.
3) Sales Resolution
The Board received a "draft" copy of the Sales Resolution
for their review. No action was taken at this time.
Motion — Joseph Reid motioned the Board to accept the Bond
Resolution as presented. John Petroff seconded
the motion.
Yeas: Brockwell; Hollister; Morris; Pandy; Petroff;
Porter; Reid
Nays: None
Motion carried unanimously.
Motion — Joseph Reid motioned the Board to accept the
Resolution approving the form of the Contract
of Lease and the Operations Agreement as
presented. Robert Brockwell seconded the
motion.
Yeas: Brockwell; Hollister; Morris; Pandy; Petroff;
Porter; Reid
Nays: None
Motion carried unanimously.
C) KPMG Peat Marwick Financing Study
Motion — Robert Brockwell motioned the Board to approve
$28,000 for the KPMG Peat Marwick Study to identify
revenues and economic development potential for
the proposed baseball stadium.
Yeas: Unanimous. Motion carried.
Joseph Pandy mentioned that the Board of Water & Light is considering
commercial development of the Ottawa Power Plant. He will give a
presentation on the project to the Board at the January Board Meeting.
5) PUBLIC COMMENT
None
6 ) ADJOURNMENT
Chair Hollister declared the meeting adjourned at 7:00 p.m.
Minutes by B. Foreman
V--'n'n-is J. Sykes /
TIFA Secretary
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
MAYOR'S CONFERENCE ROOM
NINTH FLOOR, LANSING CITY HALL
THURSDAY, DECEMBER 15, 1994
4:10 P.M.
Li`,i i I iU G17
MEMBERS PRESENT: Robert Brockwell; David Hollister; Steven
Morris; Joseph Pandy; John Petroff;
William Porter, Jr.
MEMBERS ABSENT: C. Patrick Babcock; Gerald Lett; Joseph Reid
STAFF PRESENT: Dennis Sykes; Patricia Cook; Barbara Foreman
GUESTS PRESENT: Eleanor Love; Kester So
Chair Hollister called the meeting to order at 4:21 p.m.
1) FINANCIAL STATEMENTS (November, 1994)
Motion - John Petroff motioned the Board to accept the
Financial Statements (November, 1994) as
presented and place them on file. Robert
Brockwell seconded the motion.
Yeas: Unanimous. Motion carried.
2) OTHER BUSINESS
A) TIFA 1994 Development & Refunding Bonds
1) Projected Tax Increment Revenue
2) Report of Impact on Taxing Units
The Board received a copy of a Resolution with attachments
showing Projected Tax Increment Revenue (with the Grand
Tower off the Tax Rolls) and a Report of Impact on Taxing
Jurisdictions.
Kester So explained to the Board that due to the recent
property tax reform and other changes it is necessary to
amend the Third Amended Tax Increment Financing Plan by
Resolution to provide updated revenue projections and
proposed impact on taxing jurisdictions.
Pat Cook mentioned that, in addition to the Board's review
of the projections, TIFA staff has reviewed them, as well
as, the City Finance Department, the City Treasurer's
Office and the City Assessor's Office.
Motion - Robert Brockwell motioned the Board to approve
the Resolution as presented. John Petroff
seconded the motion.
Yeas: Unanimous. Motion carried.
3) Bond Pricing
4) Bond Resolution
The Board received an updated "draft" copy of the Escrow Deposit
Agreement (the first "draft" copy was received by the Board at
the December 7, 1994 Board Meeting). This current draft does not
substantially modify the previous draft.
The Board received a copy of a Sales Resolution relating
to the TIFA 1994 Development & Refunding Bonds. Kester
reminded the Board that at the December 7, 1994 Board
Meeting they had approved the Bond Resolution, which
authorizes the issuance of the Bonds. The Sales Resolution
specifies the specific terms and sale of the Bonds.
Motion — John Petroff motioned the Board to approve
the Sales Resolution as presented. Robert
Brockwell seconded the motion.
Yeas: Brockwell; Hollister; Morris; Pandy; Petroff;
Porter
Nays: None
Motion carried unanimously.
B) TIFA Parking System
1) Property Acquisition (Cedar/Larch)
Pat Cook requested the Board to authorize her the authority
to negotiate with the City Development Department and the
City Finance Department the acquisition of properties
between Cedar/Larch with TIFA funds.
Motion — Robert Brockwell motioned the Board to approve
Pat Cook the authority to negotiate with the City
Development Dept. and the City Finance Dept.
the acquisition of properties between Cedar/Larch
with TIFA funds. John Petroff seconded the
motion.
Yeas: Brockwell; Hollister; Pandy; Petroff; Porter
Nays: None
Abstain: Morris
Motion carried.
3) PUBLIC COMMENT
None.
4) ADJOURNMENT
Chair Hollister declared the meeting adjourned at 4:41 p.m.
Minutes by B. Foreman
i
;Rnnis J. Syk s
TIFA Secretary