HomeMy WebLinkAbout1993 TIFA minutes03-18-94A10:10 RCVD
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
BOARD OF DIRECTOR'S MEETING
9TH FLOOR CONFERENCE ROOM, LANSING CITY HALL
WEDNESDAY, JANUARY b, 1993
4:15 P.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; George Mills
MEMBERS ABSENT: James Crawford; Gerald Lett; Joseph Pandy, Jr,-,
Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook; Barbara Foreman
GUESTS PRESENT: Tom Galyon; Cora Huguely; Ken Lawless
Chairman Lucile Belen brought the meeting to order at 4:11 p.m.
1)
2)
APPROVAL OF THE DECEMBER 2, 1992 BOARD OF DIRECTOR'S
MEETING MINUTES
Motion - George Mills motioned the Board to
approve the December 2, 1992 Board -)f
Director's Meeting Minutes as printed and
place them on file. William Porter, Jr.
seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
SECRETARY'S REPORT
A) Lansing Center Update
TIFA Committee Chairman George Mills informed the Board than
the Committee had met and discussed the recommendations from
Clark Construction on the lowest qualified bidder for Bid
Package #1 (Excavation & Concrete) and Bid Package # 3
(Structural Steel). It was the Committee's recommendation to
the TIFA Board to support Clark's recommendation of awarding
a contract to Granger Construction for Bid Package #1 and
Douglas Steel Fabricating for Bid Package #3.
Motion - George Mills motioned the Board to award the
Bid Package #1 contract for Excavation and
Concrete to Granger Construction in the
not -to -exceed amount of $ 1,824,000. Kathryn
Haar seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package #3 contract for Structural Steel
to Douglas Steel Fabricating for the base bid
of $ 1,898,266 plus an additional $ 3,898. (as
recommended by Jay Desai, structural engineer,
for additional work as mandated in subsequent
bid addendas) . The total contract is a not -to -
exceed $ 1,902,164. John Petroff seconded the
motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
George Mills informed the Board that the Committee had also
met to discuss the Clark recommendation on awarding a contract
to a company for testing welds and concrete. This expense is
not a part of the Clark contract and will be contracted with
TIFA separately. Of the four bidders, two companies do not
maintain equipment necessary to complete the investigation.
For that reason, they were not considered qualified bidders.
Clark Construction recommended that Testing Engineers and
Consultants be awarded the contract for a not -to -exceed
$ 47,760. but that Board appropriate a total of $ 60,000
should additional testing become necessary.
Motion - George Mills motioned the Board to award the
testing contract to Testing Engineers and
Consultants for a not -to -exceed amount of
$ 47,760. with a total appropriation of
$ 60,000 if additional testing becomes
necessary. John Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Emerson Ohl asked that the meeting minutes reflect the
following Bid Package numbers and their indentification.
Bid
Package
#
1 -
Excavation and Concrete
Bid
Package
#
2 -
Selective Demolition
Bid
Package
#
3 -
Structural Steel
Bid
Package
#
4 -
Masonry and Stone
Bid
Package
#
5 -
Miscellaneous Metals
Bid
Package
#
6 -
Carpentry
Bid
Package
##
7 -
Metal Siding & Insulated Metal Wall Panels
Bid
Package
#
8 -
Roofing and Sheet Metal
Bid
Package
#
9 -
Glass Wall Systems, Entrances, Glass and
Glazing
Bid
Package
#
10 -
Drywall, Metal Studs, Insulation and
Fireproofing
Bid
Package
#
11 -
Operable Walls
Bid
Package
#
12 -
Painting and Wall Covering
Bid
Package
#
13 -
Floor Coverings, Terrazzo, Ceramic Tile
Bid
Package
#
14 -
Food service Equipment
Bid
Package
#
15 -
Elevators
Bid
Package
,#
16 -
Loading Dock Equipment
Bid
Package
#
17 -
Mechanical, HVAC, Temperature Controls.,
Plumbing
Bid
Package
#
18 -
Fire Protection
Bid
Package
#
19 -
Electrical
Pre -Bid meetings will be held on the above referenced Bid
Packages next week at the Lansing Center. City of Lansij.-ig-'.
Department of Human Relations will be in attendance to
instruct all bidders on the.applicable City of Lansingas
Wage Determination rates.
Bid openings on the above referenced Bid Packages will be he�:J d
on Tuesday, January 26, 1993 and Thursday, January 28, .993.
The TIFA Committee and the TIFA Board have asked ClarJy
Construction to instruct their contractors to save and replant
as many trees/bushes from the Michigan Avenue side cf the
property as possible.
3) OTHER BUSINESS
No motions.
4) PUBLIC COMMENTS
None.
5) ADJOURNMENT
Chairman Belen declared the meeting adjourned at 1 ,41_5
Minutes by P. Cook and B. Foreman
Emerson B. Ohl ✓ U , ��
TIFA Secretary
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
BOARD OF DIRECTOR'S MEETING
9TH FLOOR CONFERENCE ROOM, LANSING CITY HALL
WEDNESDAY, FEBRUARY 3, 1993
4:15 P.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Pe"o_<":.
William Porter, Jr.; James Crawford;
George Mills
MEMBERS ABSENT: Gerald Lett; Joseph Pandy, Jr.;
Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: Dale Brzezinski; Ken Peterie
Chairman Lucile Belen brought the meeting to order at 4:11
1) APPROVAL OF THE JANUARY 6, 1993 BOARD OF DIRECT'OR'S
MEETING MINUTES
Motion - William Porter, Jr. motioned the Board to
approve the January 6, 1993 Board
Director's Meeting Minutes as printed and
place them on file. John Petroff seconded
the motion.
YEAS: Belen; Haar; Petroff; Porter; Crawford; Mills
Motion carried.
2) SECRETARY'S REPORT
A) Lansing Center Update
TIFA Committee Chairman George Mills informed the Board that
the Committee had met and discussed the recommendations froi7a
Clark Construction on the lowest qualified bidder for the
following bid packages:
Bid
Package
#
2
- Selective Demolition
Bid
Package
#
4
- Masonry and Stone
Bid
Package
#
6
- Carpentry
Bid
Package
#
7
- Metal Siding/Insulated Metal 'Wall Panels
Bid
Package
#
9
- Glass Wall Systems/Entrances/Glass/Glazii.u:;1
It.was the Committee's recommendation to the TIFA Board to
support Clark's recommendation of awarding contracts to the
following lowest qualified bidder on the above bid packages.
Motion - George Mills motioned the Board to award the
Bid Package #2 contract for Selective
Demolition to Bierlein Demolition Contractors
in the not -to -exceed amount of $ 340,017.00.
Kathryn Haar seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Crawford; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package #4 contract for Masonry & Stone
to Kennedy Masonry in the not -to -exceed amount
of $ 1, 168, 200. 00. James Crawford seconded the
motion.
YEAS: Belen; Haar; Petroff; Porter; Crawford; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package #6 contract for Carpentry to Irish
Construction in the not -to -exceed amount of
$ 687,000.00. John Petroff seconded the
motion.
YEAS: Belen; Haar; Petroff; Porter; Crawford; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package #7 contract for Metal Siding and
Insulated Metal Wall Panels to Architectural
Building Products in the not -to -exceed amount
of $ 881684.00. John Petroff seconded the
motion.
YEAS: Belen; Haar; Petroff; Porter; Crawford; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package #9 contract for Glass Wall
Systems, Entrances, Glass and Glazing to
Metal Building Specialties in the not -to -exceed
amount of $ 948,614.00. John Petroff seconded
the motion.
YEAS: Belen; Haar; Petroff; Porter; Crawford; Mills
Motion carried.
TIFA Committee Chairman George Mills informed the Board that
the Committee had also previously met and discussed the
recommendation from Snell Environmental Group, Inc. on the
Bids taken for the Soil Remediation contract. After some
further investigation of the lowest qualified bidder, the
Committee recommends to the Board the award of the contract
as follows:
Motion - George Mills motioned the Board to award the
Soil Remediation contract to S.F. Raymer
Company in the not -to -exceed amount of
$ 703,693.00. Kathryn Haar seconded the
motion.
YEAS: Belen; Haar; Petroff; Porter; Crawford; Mills
Motion carried.
Committee Chairman George Mills informed the Board that the
staff has received correspondence from the Board of Water
& Light indicating a charge of $ 5,700.00 for the removal
of street lighting along the Michigan Avenue side of the
Lansing Center and a re -installation charge of $ 10,100.00
for the lighting to be replaced following construction. The
Committee recommends a change order approval in the amount
of a not -to -exceed $ 15,800.00 for these changes.
Motion - William Porter, Jr. motioned the Board to
approve a change order in the amount of
$ 15,800 for the removal and re -installation
of the lighting along Michigan Avenue.
Kathryn Haar seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Crawford; Mills
Motion carried.
Emerson Ohl reviewed "Amendment Two" of the Hobbs & Black
architectural contract (as per City Council resolution to
provide Schematic Design for Phase III) with the Board.
The contract was approved for "schematic design services"
only as follows:
Motion - William Porter, Jr. motioned the Board to
approve the "Amendment T�vo" as an
Addendum to the Hobbs & Black Associates, Inc.
contract dated March 27, 1992. This addendum
is for Schematic Design Services only for
Phase III in the not -to -exceed amount of
$ 108,500.00. George Mills seconded the
motion.
YEAS: Belen; Haar; Petroff; Porter; Crawford; Mills
Motion carried.
3 ) OTHER BUSINESS
No motions.
4) PUBLIC COMMENTS
Dale Brzezinski and Ken Peterie representing local labor
unions asked questions of the Board on the Soil Remediation
bid award. They voiced concerns about an out of town
contractor hiring local union workers vs. non union workers
and not paying prevailing wages. The Board responded to
their questions and assured them that there are some strict
guidelines in place to keep watchful eye over payment of
prevailing wages on this project.
5) ADJOURNMENT
Chairman Belen declared the meeting adjourned at 4:50 p.m.
Minutes by P. Cook �J
Emerson B. Ohl
TIFA Secretary
03- 1 3-94;11 0 : 0 RC1/D
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
9TH FLOOR CONFERENCE ROOM, LANSING CITY HALL
FRIDAY, FEBRUARY 26, 1993
11:00 A.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; George Mills
MEMBERS ABSENT: James Crawford; Gerald Lett;
Joseph Pandy, Jr.; Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: Ken Lawless; Bob Smith
Chairman Lucile Belen brought the meeting to order at 11:00 a.m.
1) APPROVAL OF THE FEBRUARY 3, 1993 BOARD OF DIRECTOR'S
MEETING MINUTES
Motion - William Porter, Jr. motioned the Board to
approve the February 3, 1993 Board of
Director's Meeting Minutes as printed and
place them on file. George Mills seconded
the motion.
YEAS: .Belen; Haar; Petroff; Porter; Mills
Motion carried.
2) SECRETARY'S REPORT
A) Lansing Center Update
TIFA Committee Chairman George Mills informed the Board that
the Committee had met and discussed the recommendations from
Clark Construction on the lowest qualified bidder for the
following bid packages as well as the elimination of some
costs from previously awarded bid packages as follows:
Bid
Package
# 4
- Masonry & Stone (previously awarded)
Bid
Package
# 5
- Miscellaneous Metals
Bid
Package
# 8
- Roofing
Bid
Package
#10
- Drywall & Metal Studs
Bid
Package
#13
- Flooring
Bid
Package
#15
- Elevators
Bid
Package
#16
- Loading Dock Equipment
Bid
Package
##17
- Mechanical
Bid
Backage
#18
- Fire Protection
Bid
Package
#19
- Electrical
It was the Committee's recommendation to the TIFA Board to
support both Clark's recommendation of awarding contracts to
the following lowest qualified bidder on the above bid
packages as well as Hobbs & Black's concurrence on the
elimination of costs associated with previously awarded
bid packages.
Motion - George Mills motioned the Board to delete the
anti -graffiti sealant from both outside and
inside walls for a cost savings of $ 112, 000.00
to previously awarded Bid Package #4 - Masonry
and Stone. Kathryn Haar seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package #5 contract for Miscellaneous
Metals to Davis Ironworks in the not -to -exceed
amount of $ 254,000.00. John Petroff seconded
the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package #8 contract for Roofing to Bruno -
Martin Company in the not -to -exceed amount of
$ 256,668.00, which includes the cost savings
of $ 18,290.00 as recommended by' the
elimination of gysum on the deck as well as
additional layers of insulation. Kathryn Haar
seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package #10 contract for Drywall and Metal
Studs to the William Reichenbach Company in the
not -to -exceed amount of $ 1,546,355.00, which
includes a $ 9,200.00 credit for a change from
baffled ceiling to acoustical ceiling in the
lounge area. Kathryn Haar seconded the
motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package #13 contract for Flooring to
Lansing Tile in the not -to -exceed amount of
$ 418,708.00, which includes a $ 19,302.00
cost savings for elimination of terrazzo
tile in some building areas. William Porter,
Jr. seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package #15 contract for Elevators to
Otis Elevator in the not -to -exceed amount
of $ 178,400.00, which includes.a $ 1,000.00
additional charge for 8' doors vs 7' doors.
Kathryn Haar seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills -motioned the Board to award the
Bid Package #16 contract for Loading Dock
Equipment to Overhead Door of Lansing in the
not -to -exceed amount of $ 8,550.00. William
Porter, Jr. seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package 10117 & Bid Package #18 contracts for
Mechanical and Fire Protection to John E. Green
Company in the not -to -exceed amount of
$ 2,839,100.00 which includes a $ 201,900.00
credit for awarding the packages combined as
well as deleting some additional items as
recommended by Clark and approved by Hobbs and
Black. William Porter, Jr. seconded the
motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package # 19 contract for Electrical to
Quality Electric in the not -to -exceed amount
of $ 1,581,980.00 which includes a $ 28,000.00
credit for changes in wiring and conduit from
original specs. John Petroff seconded the
motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to approve �A
change order in the amount of $ 6,309.00 to
Adams Advertising for the removal and
relocation of the Lansing Center sign from
Michigan Avenue to Cedar Street. Kathryn
Haar seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to approve a
change order in the not -to -exceed amount of
$ 13,800.00 for the enlarging of elevator r
for moving staging and set-up equipment
between the lower and upper building level.
John Petroff seconded the -motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
TIFA Committee Chairman George Mills made an inquiry to staff
about receipt of a previously requested inventory from the
Lansing Center management. Upon hearing this request has not
been received, Chairman Mills asked that TIFA staff prepare
another letter of correspondence directed to GLCEA Building
Committee members making a "second request" for a complete
inventory of the furniture, fixtures and equipment at the:
Lansing Center and stressing the urgency of the request to
enable our design consultant to complete ordering new
furniture in time for the projects completion.
TIFA Committee Chairman George Mills recommended the TIFA
staff prepare a letter of correspondence to Mayor Crawford
inquiring about his knowledge that the GLCEA was considering
entering into a long term contract with a private caterer
for the new kitchen. The Committee recommends that no long
term contract be entered into prior to a decision on the
possible "privatization" matter being resolved.
Committee Chairman George Mills informed the Board that the
staff has received correspondence from the Board of Water
& Light in response to questions regarding consideration of
two alternative eletrical service proposals for the Lansing
Center expansion. Chairman Mills requested TIFA staff preparr_:
a letter of explanation addressing both proposals and asked
staff to also set a meeting with GLCEA Building Committee
and TIFA Committee members to discuss this issue.
Emerson Ohl informed the Board that earlier this week he and
other staff personnel had met with Snell Environmental Group,
Inc. staff at SEG's request to discuss the overages that
had occurred regarding SEG's not to exceed contract for
bidding preparation, recommendation and construction oversight
work. Emerson indicated that SEG has asked to meet with the
TIFA Committee regarding these fee overages and Chairman Mills
responsed by requesting staff to set a meeting with both
groups to listen to SEG's concerns.
3) OTHER BUSINESS
No motions.
4) PUBLIC COMMENTS
None.
5) ADJOURNMENT
Chairman Belen declared the meeting adjourned at 12:37 p.m.
Minutes by P. Cook
Emerson B. Ohl
TIFA Secretary
10 0
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
9TH FLOOR CONFERENCE ROOM, LANSING CITY HALL
FRIDAY, MARCH 26, 1993
11:00 A.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; George Mills;
Joseph Pandy, Jr.
MEMBERS ABSENT: James Crawford; Gerald Lett; Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT:. Cora Huguely; Ken Lawless; Harold Leeman
Chairman Lucile Belen brought the meeting to order at 11:53 a.m.
1) APPROVAL OF THE FEBRUARY 26, 1993 SPECIAL BOARD OF DIRECTOR'S
MEETING MINUTES
Motion - William Porter, Jr. motioned the Board to
approve the February 26, 1993 Special Board of
Director's Meeting Minutes as printed and
place them on file. George Mills seconded
the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills; Pandy-
Motion
andy
Motion carried.
2) SECRETARY'S REPORT
A) Lansing Center Update
TIFA Committee Chairman George Mills informed the Board that
the Committee had met and discussed the recommendations from
Clark Construction on the lowest qualified bidder for the
following bid packages:
Bid Package # 11 - Operable Walls
Bid Package # 20 - Asphalt Paving, Sidewalks, Curbs, Gutters
and Seeding
It was the Committee's recommendation to the TIFA Board to
support both Clark's recommendation of awarding contracts to
the following lowest qualified bidder on the above bid
packages as well as approval of some unanticipated
construction costs.
Joseph Pandy, Jr. left the meeting at 12:02 p.m.
Motion - George Mills motioned the Board to recommend
the TIFA Chair write a letter to the Mayor
asking him to correspond with the Convention
Authority about not entering into any long
term leases/contracts until the issues
regarding "changes of mission, marketing and
operations", (as directed by the City Council
resolution of 9/28/92) are resolved. The
motion further recommended the TIFA Committee
review this letter before its mailing. William
Porter, Jr. seconded the motion.
YEAS: Belen; Haar; Porter; Petroff; Mills
Motion carried.
Motion - George Mills motioned the Board to approve a
not -to -exceed expenditure of $ 30,000.00 to
reroute existing sewer drains around the
overpinning area (foundations). William
Porter, Jr. seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to approve a
not -to -exceed fee of $ 4,800.00 to Clark
Construction for a cost estimate of Phase III
(as directed by Council resolution). Kathryn
Haar seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package #11 contract for Operable Walls to
Commercial Door Systems in the not -to -exceed
amount of $ 329,555.00. William Porter, Jr.
seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package # 20 contract for Asphalt Paving,
Sidewalks, Curbs, Gutters & Seeding to
Eastlund Concrete in the not -to -exceed amount
of $ 126,440.00. William Porter, Jr.'seconded
the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to approve
Change Order Request #1 in the amount of
$ 8,487.00 for miscellaneous unexpected
construction costs/credits (as attached).
Kathryn Haar seconded the motion.
YEAS: Belen; Haar; Petroff; Mills
NAYS: Porter
Motion carried.
Motion = George Mills motioned the Board to approve
the TIFA Committee's recommendation that no
new stairway be built on the east end of the
existing pedway.. William Porter, Jr. seconded.
Much discussion surrounding security issues, pedestrian
traffic and insurance liability for the Center ensued,
and the motion was tabled until a future meeting to enable
Mrs. Huguely time to discuss TIFA's position on this with
the Authority Board.
Motion - George Mills motioned the Board to approve the
TIFA Committee's recommendation that the new
switchgear equipment for the Lansing Center be
provided by Quality Electric, not Board of
Water & Light. (This is not an additional cost,
the price was included in the electrical bid
package). John Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to approve the
expenditure of $ 400.00/month for rental of
trailer to house the Lansing Center administra-
tion staff during construction. John Petroff-
seconded
etroffseconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Motion - George Mills motioned the Board to approve the
TIFA Staff contact Dickinson, Wright, et. al.,
for a review of the SEG contracts TIFA entere6
into, in light of the fact that there have been
issues brought to the TIFA Committee by SEG
on the amount of their contract and what they
perceive as additional scope of work provided.
Motion amended to include review with legal
counsel on issues raised by HUFCOR (Bid Package
# 11 - Operable Walls) regarding their
intention to file a bid protest form over their
displeasure at not being awarded the contract.
William Porter, Jr. seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
3) OTHER BUSINESS
No motions.
4) PUBLIC COMMENTS
Cora Huguely presented the TIFA Board.with a list of concerns
regarding the construction project. She asked that 'the TIFA
Board be open to a number of issues presented in this letter.
TIFA Committee Chairman Mills indicated that her concersss
would be discussed at the next Committee meetinct.
5) ADJOURNMENT
Chairman Belen declared the meeting adjourned at 12:46 p.m.
Minutes by P. Cook _.
Emerson B. Ohl
TIFA Secretary
( �-1 -� elA�_O _ ;. RCvID
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
BOARD OF DIRECTOR'S MEETING
9TH FLOOR CONFERENCE ROOM, LANSING CITY HALL
WEDNESDAY, APRIL 7, 1993
4:00 P.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; James Crawford;
George Mills; Joseph Reid
MEMBERS ABSENT: Gerald Lett; Joseph Pandy, Jr.
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: William Coultas; Cora Huguely; Ken Lawless;
Harold Leeman; Rich McNulty; Bill Meiers;
Chuck Miller
Chairman Lucile Belen brought the meeting to order at 4:03 p.m.
1) APPROVAL OF THE MARCH 26, 1993 SPECIAL BOARD OF DIRECTOR'S
MEETING MINUTES
Motion - William Porter, Jr. motioned the Board to
approve the March 26, 1993 Special Board oil`
Director's Meeting Minutes as printed and
place them on file. John Petroff seconded
the motion.
Hearing no objections to the motion, the
chair ordered the meeting minutes placed on
file.
2) SECRETARY'S AND COMMITTEE'S REPORT
A) Presentation of Schematic Design - Phase III
Bill Meiers of Hobbs & Black presented the schematic design;
for Phase III of the Lansing Center expansion. It includes
a 50,000 square foot expansion of the exhibition hall, pre -
function areas, eletrical/mechanical areas, additional
concession areas within the exhibit hall space and a
pedestrian exit to the north of the ex -hall.
James Crawford entered meeting at 4:16 p.m.
It was suggested that one of the additional concession areas
be moved to the north to accommodate multiple rentals of the
exhibit_ hall space. It was also suggested that a modification
to the design be made to accommodate additional restrooms as
those shown under Phase II are not believed to be adequate
with the additional space projected under Phase III. Also a
review of the limited pre -function area in the north corridor
will be discussed to expand space if architecturally able.
George Mills entered meeting at 4:40 p.m.
Bill Meiers indicated he would consult with Richard Black and
have a re -design of the schematic drawings, incorporating
these suggestions within a weeks period of time to allow
TIFA to forward to the City Council for their consideration.
It was also recommended that a revision of Clark's presented
estimated cost of construction, to reflect a more accurate
cost incorporating suggested alterations, be made before any
presentation to the City Council is undertaken.
James Crawford left the meeting at 4:45 p.m.
B) Approval of Contracts
TIFA Committee Chairman George Mills informed the Board that
the Committee had met and discussed the recommendations from
Clark Construction on the lowest qualified bidder for the
following bid packages:
Bid Package # 5 B - Ornamental Metals
Bid Package # 21 - Landscaping & Irrigation
It was the Committee's recommendation to the TIFA Board to
support both Clark's recommendation of awarding contracts to
the following lowest qualified bidder on the above bid
packages as well as approval of an unanticipated construction
cost.
Motion - George Mills motioned the Board to approve a
pre -payment expenditure of $ 11,894.00 'to
Consumer's Power Company to install additional
gas service to the new kitchen area at the
Lansing Center. Kathryn Haar seconded -the.
motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
ABSTAIN: Reid
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package #5B contract for Ornamental Metals
to Couturier Iron Craft in the not -to -
exceed amount of $ 445,333.00. William Porter,
Jr. seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
ABSTAIN: Reid
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package # 21 contract for Landscaping to
Moore-Trosper Construction in the not -to -exceed
amount of $ 192,602.00. John Petroff seconded
the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
ABSTAIN: Reid
Motion carried.
James Crawford re-entered the meeting at 4:55 p.m.
Committee Chairman Mills addressed the Board with a list of
construction concerns presented by Cora Huguely at the last Board
meeting on 3/26/93. The following represents the TIFA Boards
recommendation on each of the items presented:
Item #1) better customer relations by construction workers -
addressed on a weekly basis at progress meetings
Item #2) pedway issue - Mrs. Huguely will respond to TIFA Staff
prior to the next Board meeting re: insurance, liability
issues, maintanance, security, etc.
Item #3) stairway from public parking 'lot - TIFA Committee believes
this is not a critical piece of construction project
Item #4) eliminate planters from main concourse - design consultant
has included these as a method to scale 40' walls down to
human level; Hobbs & Black recommends keeping planter as
is and TIFA Committee agrees they should remain
Item #5) administrative restroom - Committee believes this is not
an essential item to the project; Mrs. Huguely will need
to present a request from the total Authority authorizing
their commitment to pay for all costs associated with the
architectural, engineering and construction fees of a
restroom in the administrative offices. When this written
commitment is received, the TIFA Board will take action on
this matter.
James Crawford left meeting at 5:10 p.m.
Item #6) utility load costs due to construction - addressed with
Board of Water & Light staff
Item #7) Authority overseeing FF&E purchases - TIFA Board has a
design consultant who will recommend FF&E items to TIFA
Board for their approval; Authority will have a chance
to respond to consultant's recommendation
Item #8) completion dates for kitchen/meeting rooms/offices -
Clark Construction should be consulted to determine
completion dates
Item #9) clearer floor plans - Hobbs/Black has provided to Cora
Item #10) large sign for Michigan Avenue - in place as of today
3) OTHER BUSINESS
Emerson Ohl informed Board of current standing relating to
State tax proposals that would effect future bonding for a
Phase III project. Development/financial plans would need
to be completed and approved by the City Council prior to
July 1, 1993 with bonds sold and a closing prior to
October 1, 1993.
DNR has given preliminary approval of $ 2 Million Site
reclamation grant predicated upon the City's commitment
to proceed with Phase III of the Lansing Center expansion.
George Mills informed the Board regarding issues with Snell
Environmental Group. Upon review by our legal counsel, it
is recommended that none of Snell's claims for additional
costs be paid, all costs are within the scope of the
original contract. It was agreed that a written communication
be forwarded to Snell so informing them of TIFA's position on
their claim and stipulating they proceed to a conclusion as
outlined in their contract.
4) PUBLIC COMMENTS
None.
5) ADJOURNMENT
Chairman Belen declared the meeting adjourned at 5:28 p.m.
Minutes by P. Cook
Emerson B. Ohl
TIFA Secretary
03 -1u -94A09:3 R C V D
TAX INCREMENT FINANCE AUTHORITY -
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
MAYOR'S CONFERENCE ROOM, LANSING CITY HALL
WEDNESDAY, MAY 121 1993
4:00 P.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; James Crawford;
George Mills; Joseph Reid
MEMBERS ABSENT: Gerald Lett; Joseph Pandy, Jr.
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: Gerald Boerner; Ken Lawless; Harold Leeman;
Chuck Miller
Chairman Lucile Belen brought the meeting to order at 4:02 p.m.
1) APPROVAL OF THE APRIL 7, 1993 BOARD OF DIRECTOR'S
MEETING MINUTES
Motion - William Porter, Jr. motioned the Board to
approve the April 7, 1993 Board of
Director's Meeting Minutes as printed and
place them on file. John Petroff seconded
the motion.
Hearing no objections to the motion, the
chair ordered the meeting minutes placed on
file.
2) SECRETARY'S AND COMMITTEE'S REPORT
A) Approval of Contracts
TIFA Committee Chairman George Mills informed the Board that
the Committee had met and discussed the recommendations from
Clark Construction on the lowest qualified bidder for the
following bid packages: Packages m 12, Orl 14, & T 22
It was the Committee's recommendation to the TIFA Board to
support Clark's recommendation of awarding contracts to
the following lowest qualified bidder on the above listed
bid packages as follows:
Motion - George Mills motioned the Board to award the
Bid Package # 12 contract for Painting and
Wall Covering to Genessee Painting Company,
Inc. in the not -to -exceed amount of
$ 138,100.00. Kathryn Haar seconded the
motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
ABSTAIN: Reid
Motion carried.
Motion - George Mills motioned the.Board to award the
Bid Package # 14 contract for Food Service
Equipment to Brothers Restaurant Supply in the
not -to -exceed amount of $ 658,575.00. John
Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
ABSTAIN: Reid
Motion carried.
Motion - George Mills motioned the Board to award the
Bid Package # 22 contract for Sound Reinforce-
ment System to KLA Laboratories in the base
bid amount of $ 480,000.00. William Porter,
Jr. seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
ABSTAIN: Reid
Motion carried.
Motion - George Mills motioned the Board to approve the
transfer of $ 84,800.00 from the F.F. & E.
budget to the construction fund account to
purchase portable sound equipment through KLA
Laboratories (award of Sound System bid).
John Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
ABSTAIN: Reid
Motion carried.
Motion - George Mills motioned the Board to approve
hiring Coffeen Fricke (Acoustical consultant)
to conduct sound system testing and acoustical
adjustments through an addition to the Hobbs &
Black contract in the NTE amount of $ 72, 800.00
William Porter, Jr. seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
ABSTAIN: Reid
Motion carried.
B) Other Construction Items
An invoice was received from the GLCEA for the charges
associated with the connection of water/sewage to the
administrative staff trailer during construction.
Motion - George Mills motioned the Board to approve i:1',;.,
payment of $ 1,339.00 to the John E. Green
Company for the connection of water/sewage
the trailer provided for Lansing Center admi.i
istrative staff during construction. John
Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
ABSTAIN: Reid
Motion carried.
Ken Lawless and Gerald Boerner presented additional costs
associated with Bulletin # 4, # 5 and # 6 to the TIFA Board.
A breakdown of these costs were provided each Board member.
George Mills informed the Board that the Committee reviewed
each of these costs and recommended the Board's approval.
Motion - George Mills motioned the Board to approve the
additional costs associated with Bulletin rr 4
through Bulletin # 6 with contingency monies
as follows:
Bulletin # 4 $ 187,028.
Overpin costs 55,447.
Relocation of storm sewer 19,898.
Add reveals to operable walls 371807.
Test borings for overpins 3,330.
Bulletin # 5(excluding hydrant Mi Ave) 123.
Bulletin # 6 24,827.
Total additional costs $ 328,460.
Total contingency left $ 687,997.
John Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter, Mills
NAYS: Reid
Motion carried.
Jim Crawford entered the meeting at 4:14 p.m.
George Mills updated the Board regarding issues with Snell
Environmental Group. Upon review by our legal counsel, it
is recommended that none of Snell's claims for additional
costs be paid, all costs are within the scope of the
original contract. On Friday, May 7, 1993 (at TIFA counsel-"
3)
4)
5)
recommendation) the TIFA Staff forwarded a check fog
$17,940.00 in payment of the 11/13/92 contract entered into
with SEG, with the understanding that SEG would terminate iti•.
work on the Lansing Center soil remediation as of that date.
It was also recommended that a written communication
be forwarded to both Clark Construction and S.F. Raymer so
informing them of this.
Motion - George Mills motioned the Board to approve
directing TIFA Staff to draft a letter to
Clark Construction Company authorizing them
to act on TIFA's behalf for direction and
oversight to the S.F. Raymer Company - TIFA'
soil remediation contractor. Also motioned
was directing TIFA Staff to dire_::.
correspondence to S.F. Raymer indicating tha-'
SEG is no longer handling construction over-
sight on this project and all correspondence
and payment requests should be forwarded
directly to the TIFA Office. Kathryn Haar
seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Crawford; Mills
ABSTAIN: Reid
OTHER BUSINESS
A) Selection of FY 192/93 Auditors
Motion - Kathryn Haar motioned the Board to approve
retaining KPMG Peat Marwick as auditors for
TIFA for the FY 192/93 at the same fee as
last year - $ 5,000.00. William Porter, J�,
seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Crawford;
Mills; Reid
PUBLIC COMMENTS
None.
ADJOURNMENT
Motion carried.
Chairman Belen declared the meeting adjourned at 4:19 p.m.
Minutes by P. Cook
Emerson B. Ohl
TIFA Secretary
;CVD
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
MICHIGAN ROOM I - LANSING RADISSON HOTEL
THURSDAY, MAY 27, 1993
11:00 A.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; James Crawford;
Gerald Lett; George Mills; Joseph Pandy, Jr.;
Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: Dave Berridge; Bob Clegg; Ken Lawless; Doug
Rubley; Bob Smith; Jud Werbelow
Chairman Lucile Belen brought the meeting to order at 11:07 a.m.
1) APPROVAL OF THE MAY 12, 1993 SPECIAL BOARD OF DIRECTOR'S
MEETING MINUTES
No action was taken on the minutes. They will be brought
up at the next Board meeting.
2) SECRETARY'S REPORT
A) Third Amended Development & Financing Plans Phase III
Lansing Convention/Exhibition Center and Associated
Facilities and Parking System Project
Bob Clegg, Dave Berridge and Doug Rubley made a presentation to the
Board showing them the Parking System structures background;
information on LBA's purchase of property for proposed parking
system development along Michigan/Cedar/Larch; current/future
parking system revenues/debt; capacity to meet major portion of
current/future parking system debt with Phase III TIFA bonds.
The Third Amended plan is flexible and proposes all of the
following, but does not commit TIFA to bond for each of the
individual projects named:
1) Defeasance of 1992 Phase II bonds - $ 25,000,000
2) Acquisition/lease of all/portion of parking system
by the TIFA - $ 41,000,000
3) Completion of Lansing Center Phase III - $ 20,000,000
TIFA Board Members asked questions of the presenters. Following
some discussion on the issues, the following motions were made:
MOTION - James Crawford motioned the Board to approve
the resolution set before them, approving the
Third Amended Development Plan and Third
Amended Tax Increment Financing Plan (Phase III
Lansing Convention/Exhibition Center and
Associated Facilities and Parking System
Project). Gerald Lett seconded the motion.
More discussion from Board Members ensued regarding both the
Development & Financing Plans and:
CALLED FOR THE QUESTION: Jim Crawford called for the
question.
YEAS: Belen; Haar; Petroff; Crawford; Lett; Mills;
Pandy; Reid
NAYS: Porter
YEAS: Belen; Haar; Petroff; Porter; Crawford; Lett;
Mills; Pandy; Reid
Motion carried.
3) OTHER BUSINESS
None.
4) PUBLIC COMMENTS
None.
5) ADJOURNMENT
Chairman Belen declared the meeting adjourned at 12:20 p.m.
Minutes by P. Cook
Emerson B. Ohl
TIFA Secretary
-1 94AI I 3C [;CVD
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
FIREPLACE ROOM - UNIVERSITY CLUB AT M.S.U.
THURSDAY, JULY 1, 1993
11:00 A.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr. ; Gerald Lett; George Mills
MEMBERS ABSENT: James Crawford; Joseph Pandy, Jr.;
Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: Ken Lawless
Chairman Lucile Belen brought the meeting to order at 11:08 a.m.
Chairman Belen thanked the Board for attending this meeting on such
short notice as well as meeting at an alternative place. She told
the Board that the Conference rooms usually available to the Board
were all in use and that meant meeting outside of City Hall.
1) APPROVAL OF THE 14AY 12, 1993 SPECIAL BOARD OF DIRECTOR'S
MEETING MINUTES
2) APPROVAL OF THE MAY 27, 1993 SPECIAL BOARD OF DIRECTOR'S
MEETING MINUTES
Motion - George Mills motioned the Board to accept
the meeting minutes from both the May 12,
1993 and May 27, 1993 Special Board of
Director's Meetings as presented and place
them on file. John Petroff seconded the
motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
3) SECRETARY'S & COMMITTEE'S REPORT
A) Soil Remediation Contract
1) Change Order (S.F. Raymer) - $ 16,592.70
Ken Lawless explained Change Order # 1 to the S.F. Raymer
Soil Remediation Contract. This change order would increase
the contract by $ 16,592.70 with both deducts for portions
of the contract that were changed (overpins) as well as adds
to the contract for additional services provided (storm sewer
relocation).
Motion - George Mills motioned the Board to approve
Change Order #1 in the amount of $ 16,592.70
to increase the S.F. Raymer remediation
contract. The motion was seconded by Kathryn
Haar.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
2) Backfill at Lower Level Kitchen Receiving Area
Ken Lawless presented the Board with a written recommendation
to contract to Granger Construction for an additional
$ 19,487.00 to provide approximately 2,000 yds of backfill at
the lower level kitchen receiving area to bring to grade.
Ken indicated that Clark was withdrawing their previous
recommendation to award this addition to S.F. Raymer based on
a further study that Raymer's quote was a unit price and could
possibly exceed the firm price for the entire additional work
provided by Granger.
Motion - George Mills motioned the Board to approve
an addition to the Granger contract in the
amount of $ 19,487.00 for additional services
provided in backfilling the lower level kitchen
receiving area to grade. William Porter, Jr.
seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Ken Lawless indicated the possible need for further testing of
soils in a few specific areas at the Lansing Center. He
reported to the Board that he felt the costs involved would be
minimal, but asked for their concurrence to provide these as
needed.
Motion - George Mills motioned the Board to approve
additional soil testing (should it become
necessary) at the Lansing Center. Kathryn
Haar seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
B) Clark Construction
1) Bulletin # 7 and # 8 - $ 7,803.00
Ken Lawless reviewed Bulletin # 7 & # 8 with the TIFA Board.
It is Clark's recommendation that a change order be issued
for a total contract add of $ 7,803. 00 (per attached summary) .
Motion - George Mills motioned the Board to approve a
Change Order to the Clark Construction contract
in the not -to exceed amount of $ 7,803.00 for
miscellaneous extras and Bulletins #7 & #8 as
presented. Kathryn Haar seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
Gerald Lett entered the meeting at 11:29 a.m.
C) Pedway Exit/Elevator
Emerson Ohl reviewed the Pedway Exit - Budget presented 'Co
each TIFA Board member. He informed the Board that much
discussion has taken place with the Mayor and other City
departments relating to this important issue. The A.D.A.
has written the Mayor indicating that since the stairway
and elevator (existing prior to construction) in the
Lansing Center lobby has been removed with the current
design of Phase II, that any after hours pedestrians
(specifically handicappers) lose access to the parking area
below the Lansing Center. The A.D.A. believes it has an
arguable case to mandate the construction of a new
elevator/stairway exit from the east end of the Pedway.
After much discussion by the Board relating to both the
necessity for construction of this new exit as well as the
sizable monetary cost to construct, the following motion was
made:
Motion - John Petroff motioned the Board to
approve the construction of an elevator
and stairway at the East end of the
Pedway. The motion was amended to
include having Clark & Hobbs/Black
checking into additional alternatives
that could shave some of the costs
associated with this construction.
Gerald Lett seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Lett; Mills
Motion carried.
D) Lansing Center Expansion Study
Emerson Ohl reviewed the agreement presented to the Board
outlining the services to be provided by Public Sector
Consultants to study the following:
1) Economic effects of expanding the Lansing Center's
Exhibition space;
2) Options for financing expansion;
3) Alternative forms of management for the Center.
The TIFA has been requested to financially support this study.
An invoice for $ 8,250.00 for 1/2 of TIFA's support has been
received. The other organizations contributing to this study
are: Lansing 2000; C/VB; GLCEA; Chamber of Commerce.
Motion - William Porter, Jr. motioned the Board to
approve payment of this invoice in the
not -to -exceed amount of $8,250.00 towards
the Public Sector Consultants expansion
study. John Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Lett; Mills
Motion carried.
E) Third Amended Development & Financing Plans - Phase III
Lansing Convention/Exhibition Center and Associated
Facilities and Parking System Project (Update)
Emerson reviewed with the Board their previous approval of
both the Development & Financing Plans at last month's TIFA
board meeting. The Board discussed some additional questions
they had relating to management/operations of the parking
system and possible privatization of the system. All Board
members present agreed that there will not be enough revenues
to do all three plans (defease 192 TIFA bond; Phase III of
Lansing Center; parking system project). Those Board members
present all felt that TIFA's relieving the parking system of
its debt alone is not the answer to the existing problems.
Emerson also reviewed the cash balances in both the Bond
"Construction Costs" account as well as the TIFA reserve
revenue (TIFA revenues minus debt service) account. It
appears as if we will have some monies remaining out of
both the current bond and reserve account to expand a small
portion of the Exhibit Hall. Each additional exhibit hall
bay (6,300 square feet) has a cost of $1.5 million each bay.
(without any monies set aside for contamination or f.f. & e.)
Emerson also reminded that the original bids were taken with
the small addition of exhibit hall space (to net 50,000 sq.
ft.) on the north end, as an Alternate #1. Two of these
alternate bids were asked to extend their firm bid for an
additional 30 days (past 180 days). These two bids expire
on July 6, 1993. Most of the other bids expire during July
and August, 1993. As it is imperative that coordination of
construction for any additional exhibit hall space be
carefully designed and planned during the current phase of
construction, it is necessary for the TIFA Board to take
3)
4)
5)
action on the amount of additional space to construct, given
the current projection of TIFA monies that might be available
if future additional costs of current construction are kept
in check. The Board was given the following information
relative to square footage for each additional bay
constructed:
With Alternate #
1 (net
50,400
square
feet)
1 Additional
Bay
(net
56,700
square
feet)
2 Additional
Bays
(net
63,000
square
feet)
3 Additional
Bays
(net
69,300
square
feet)
3 Additional
Bays
plus 1/2 bay
(net
72,450 square feet)
Given these alternatives, the Board was reminded tha":C,
Alternate #1 is included in the current costs of construction,
only the additional bays will cost approximately $ 1.5 Millioia
more for each bay. After further discussion regarding the
estimate of cash on hand relative to funding any additional
exhibition hall space, the following motion was made:
Motion - George Mills motioned the Board to
approve authorizing Hobbs & Black on
the Design Development of three (3)
additional bays of exhibition hall space
(in addition to Alternate #1 space) with
30 foot ceilings (vs. current 40 foot).
The motion was amended to include an
alternate 1/2 bay of space at the
northern end of the exhibition hall.
The motion included authorization of
Clark Construction as Project Manager
for this additional phase of construction.,
William Porter, Jr. seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Lett; Mila.�
OTHER BUSINESS
No motions made.
PUBLIC COMMENTS
None.
ADJOURNMENT
Motion carried.
Chairman Belen declared the meeting adjourned at 12:52 p.m.
Minutes by P. Cook
;kp*k-6�z
Emerson B. Ohl
TIFA Secretary
03-]0-94A09:3U" RCVD
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
STATE ROOM III - RADISSON HOTEL
TUESDAY, AUGUST 24, 1993
11:00 A.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; George Mills ;
Joseph Pandy, Jr.
MEMBERS ABSENT: James Crawford; Gerald Lett
Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: Gerald Boerner; Tom Galyon; Ken Lawless;
Kevin McKinney; Chuck Miller; Bob Smith
Chairman Lucile Belen brought the meeting to order at 11:40 a.m.
1) APPROVAL OF THE JULY 1, 1993 SPECIAL BOARD OF DIRECTOR'S
MEETING MINUTES
Motion - William Porter, Jr. motioned the Board to
approve the meeting minutes from the July 1,
1993 Special Board of Director's Meeting as
printed and place them on file. George Mills
seconded the motion.
Hearing no objection from any Board member, Chairman Belen so
ordered the minutes approved and placed on file.
YEAS: Belen; Haar; Petroff; Porter; Mills; Pandy
Motion carried.
2) SECRETARY'S & COMMITTEE'S REPORT
A) Soil Remediation Contract
1) Change Order (S.F. Raymer) - $ 2,603.00
Ken Lawless explained Change Order # 2 to the S.F. Raymer
Soil Remediation Contract. This change order would increase
the contract by $ 2,603.00 for additional services provided
in excavating hidden loose concrete and excavation for the
sanitary sewer.
Motion - George Mills motioned the Board to approve
Change Order 702 in the amount of $ 2,603.00
to increase the S.F. Raymer remediation
contract. The motion was seconded by Kathryn
Haar.
YEAS: Belen; Haar; Petroff; Porter; Mills; Pandy
Motion carried.
B) Impact of SB 1 on Tax Increment Financing
Emerson presented the Board with correspondence from Jim
Kiefer, Dykema Gossett, regarding their opinion/concerns of
the impact SB 1 has had on tax increment financing
authorities with current/future projects. He further
explained that approximately 65% of our TIF revenue is from
school taxes and without that revenue, the TIFA will be unable
to meet its bond debt service payments - the City will be
responsible for meeting existing debt payments to bondholders.
Kevin McKinney reviewed with the Board that while the
legislature is sympathetic with the communities that are
struggling to figure out how to meet bond obligations, in his
opinion it is likely the state will grandfather those projects
with current debt obligations. Projects that are in the works
for future bonding will be discussed individually with the
state treasury.
At the last TIFA Board meeting, Emerson discussed with Board
members that we currently have funds available to finance a
small expansion to the Exhibition hall. With funds from TIF
excess revenue (captured taxes [-] debt service) plus monies
from current bond issue, we can afford an expansion that will
net approximately 72,450 square feet of exhibit space. Tom
Galyon relayed to the Board that the C/VB is currently
marketing up to 72,000 square feet of space (anticipating that
the additional expansion will take place in the future).
After much discussion and confirmation from the TIFA Staff
that funds are on hand to proceed with this expansion, the
following motion was offered:
Motion - William Porter, Jr. motioned the Board to
proceed with the expansion of the Exhibit
Hall to net 72,450 square feet of space.
John Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills; Pandy
Motion carried.
C) Third Amended Development & Financing Plans - Phase III
Lansing Convention/Exhibition Center and Associated
Facilities and Parking System Project (City Council
modifications to Plans)
Emerson reviewed with the Board their previous approval
both the Financing and Development Plans - Phase III. He
reviewed the resolution, in the TIFA Board packets, that
included some modifications in "Exhibit All of the resolution.
The Council has directed the TIFA to prioritize potential
activities under these plans - only after the activities
have been reviewed by Council and Council has provided their
comments/recommendations/advice. Secondly, providing a
statement regarding the City's ability to pledge its good
faith and credit to support the Authority's bonds - if a
majority vote of the Council approves such a pledge.
Emerson also indicated that their is a general feeling of
doubt regarding the State's willingness to approve any
future TIFA plans, since the passage of SB 1. Further, he
told the Board that in reviewing the LBA's official statement
on the parking system bonds, it was noticed that about $ 20
million in bonds cannot be redeemed without penalty and the
remaining $ 10 million in bonds are zero coupon bonds, having
a balloon at the end of the 20 year amortization.
3) OTHER BUSINESS
No motions made.
4) PUBLIC COMMENTS
None.
5) ADJOURNMENT
Chairman Belen declared the meeting a journed at 12:03 p.m.
Minutes by P. Cook :(G(l_
Emerson B. Ohl
TIFA Secretary
03-1`11-94A09:-5� RC'l,
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
BOARD OF DIRECTOR'S MEETING
LANSING CENTER - LANSING ROOM II
WEDNESDAY, OCTOBER 6, 1993
4:00 P.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; George Mills
MEMBERS ABSENT: James Crawford; Gerald Lett; Joseph Pandy, Jr.;
Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: Cora Huguely; Ken Lawless; Bob Smith
Chairman Lucile Belen brought the meeting to order at 4:0.2 p.m.
1)
2)
APPROVAL OF THE AUGUST 24, 1993 SPECIAL BOARD OF DIRECTOR'S
MEETING MINUTES
Motion - William Porter, Jr. motioned the Board to
approve the meeting minutes from the August 24,
1993 Special Board of Director's Meeting as
printed and place them on file. George Mills
seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
SECRETARY'S & COMMITTEE'S REPORT
A)
Change
Order -
S. F.
Raymer Company
($
19,600.75)
B)
Change
Order -
Clark
Construction
$
32,225.00
C)
Change
Order -
Clark
Construction
$
25,882.00
D)
Change
Order -
Clark
Construction
$
28,787.00
E)
Change
Order -
Clark
Construction
$
34,000.00
George Mills informed the Board that the TIFA Committee had
reviewed each of these change orders and felt they were
reasonable and in order.
Motion - George Mills motioned the Board to approve
Change Order A through E in the not -to -exceed
amounts specified above. The motion was
seconded by William Porter, Jr.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
F) Furniture, Fixtures & Equipment Budget
George Mills reviewed with the Board the F F & E budgeted
items in the amount of $ 680,160.93. He indicated that this
figure should be used as an estimate for bidding purposes,
and he opened up the question to discussion.
Motion - George Mills motioned the Board to
authorize Hobbs & Black to proceed with
preparation of bidding documents for the
approved furnishings and equipment.. He
further motioned that the figure of
$ 680,160.93 presented will be used as an
estimate for bidding purposes. John
Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
3) OTHER BUSINESS
Emerson presented the Board with a copy of the promotional
piece being used by the Convention/Visitor's Bureau when
they market space at the expanded Lansing Center.
Emerson reviewed correspondence indicating that KLA
Laboratories would begin preparations to install new sound
equipment in the existing Exhibit Hall within a few weeks.
The new system should be completed no later than mid January,
1994.
4) PUBLIC COMMENTS
Cora Huguely asked the Board if they had reconsidered their
position on the addition of another restroom in "Exhibit Hall
C". Bob Smith responded that the current number of restrooms
designed in the expanded Center exceeds the number required
by Code. Cora agreed that perhaps Bob's assessment is
correct, but feels that the Board should be sensitive to the
specific problems that an inadequate number of restrooms would
play in determining the success of conventions/meetings, etc.
at the Center. Cora was told that the Committee had
considered her proposal and would not be designing an
additional restroom near or adjacent to Exhibit Hall C.
5) ADJOURNMENT
Chairman Belen declared the meeting adjourned at 4:26 p.m. to tour
the Lansing Center construction in progress.
Minutes by P. Cook
Emerson B. Ohl, TIFA Secretary
I\'CVD
TAX INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
RADISSON HOTEL - STATEROOM I
Thursday, November 18, 1993
12:00 P.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; George Mills
MEMBERS ABSENT: James Crawford; Gerald Lett; Joseph Pandy, Jr.;
Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: Cora Huguely; Ken Lawless; Bob Smith
Chairman Lucile Belen brought the meeting to order at 12:10 p.m.
1) APPROVAL OF THE OCTOBER 6, 1993 BOARD OF DIRECTOR'S
MEETING MINUTES
Motion - John Petroff motioned the Board to approve
the meeting minutes from the October 6, 1993
Board of Director's Meeting as printed and
place them on file. George Mills seconded
the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
2) SECRETARY'S & COMMITTEE'S REPORT
A)
Change
Order
- Clark
Construction -
$
15,689.00
B)
Change
Order
- Clark
Construction -
$
20,270.00
C)
Change
Order
- Clark
Construction -
$
18,739.00
D)
Change
Order
- Clark
Construction -
$
3,418.48
E)
Change
Order
- Clark
Construction -
$
18,158.00
George Mills informed the Board that the TIFA Committee ha(:
reviewed each of these change orders and felt they were
reasonable and in order.
Motion - George Mills motioned the Board to approve
Change Order A through E in the not -to -exceed
amounts specified above. The motion was
seconded by John Petroff.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
The Board discussed the Committee's recommendation for an
increase in after hours security at the construction site,
due to the fire started a few weeks ago which destroyed a
few new exterior doors. Ken Lawless has been checking on
the costs for hiring additional security and will be able
to present these costs at the next Board meeting. The Boa.C.
also discussed asking Mrs. Huguely to submit a claim and cop_i
of the cost to replace the damaged doors to the Insuranc....
agent.
Motion - William Porter, Jr. motioned the Board to
authorize the TIFA Secretary, Emerson Ohl,
to contact the Insurance agent providing
the Builder's Risk policy and obtain quotes
on the cost of lowering the deductible from
$ 5,000.00. The motion also includes the
authorization for Mr. Ohl to change the
current policy if the costs obtained justify
a modification to the existing policy. Joh:f
Petroff seconded the motion.
YEAS: Belen; Haar; Porter; Petroff; Mills
Motion carried.
F) Sound System - Phase II & IIA
Ken Lawless informed the Board about recent correspondencs
with the sound system contractor relating to modifications
necessary to the Phase II sound equipment, should TIFA go
ahead with Phase IIA. The Phase IIA system (Exhibit Hall C)
is quoted at approximately $ 225,000. The Phase II plans
call for modifications to the existing system to take place
during mid-December thru January, 1994 (when the sound systeic
will not be required by booking groups). Should Phase IIA
become a reality, it is important that modifications for that
new sound system be incorporated at the same time, versus
modifying the equipment a second time. A quote has not yet
been received by the sound manufacturer on the cost of making
the Phase IIA modifications during this phase.
Motion - George Mills motioned the Board 'Co
authorize the TIFA Committee to review
any additional costs associated with
modifying Phase II sound system to a
Phase IIA system. John Petroff seconded
the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
G) Soil Remediation - Phase IIA
After much discussion and review about some of the problems
that came to light during the soil remediation of Phase II,
the following motion was offered:
Motion - George Mills motioned the Board to
authorize the TIFA Secretary, Emerson
Ohl, to review the Excavation/Concrete
specs for Phase IIA with the DNR to
ensure compliance on the soil remediation.
Kathryn Haar seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
3) OTHER BUSINESS
A) Clark Construction - Change Order - $ 12,858.00
Bob Smith reported to the TIFA Board that there is a federal
safety requirement that any window that is lower than 18" from
the floor, is larger than 9 s.f. and has a walkway on both
sides, needs to be built with safety glass or provide for a
guardrail. The Uniform code (City of Lansing uses and just
included this year, a provision with stipulates that a
walkway on only one side of the glass necessitates either
safety glass or a guardrail). Bob is recommending the guard-
rail as the glass is already installed and would be cost
prohibitive to replace.
Motion - George Mills motioned the Board to approve
a change order in the not -to -exceed amount
of $ 12,858.00. William Porter, Jr.
seconded the motion.
YEAS: Belen; Haar; Porter; Petroff; Mills
Motion carried.
4) PUBLIC COMMENTS
Cora Huguely asked the Board to consider a modification to the
Administrative Office door to include a window. Bob Smith
indicated he would look into it.
Emerson informed the Board that they should be receiving
invitations to the Convention/Visitor's Bureau Holiday Open
House on Friday, December 3, 1993. If any Board member does
not receive an invitation this week, they should contact the
TIFA Staff.
Emerson also informed the Board that just prior to today's
meeting, he and Bob Smith had a meeting with the DNR regarding
the stairs/exit to be constructed on the east end of the
existing pedway. It appears that the new stairs/elevator
would be constructed in the floodplain. Bob Smith sent in a
letter requesting a variance to the floodplain permit for this
exit, earlier in August. The DNR does not feel that it is
wise for this type of structure to be built on this
floodplain. The DNR asked about the possibility of moving
this exit to a different location - Bob told him that all
other possibilities had been explored. The DNR will review
all documents regarding this variance and respond to Bob
Smith.
5) ADJOURNMENT
Chairman Belen declared the meeting adjourned at 1:26 p.m.
Minutes by P. Cook�`/ /�/�
Emerson B. Ohl, TIFA Secretary
03-10-94A09:3'� RCVD
TAY INCREMENT FINANCE AUTHORITY
OF THE CITY OF LANSING
SPECIAL BOARD OF DIRECTOR'S MEETING
University Club, Main Dining Room
Tuesday, December 7, 1993
12:00 P.M.
MEMBERS PRESENT: Lucile Belen; Kathryn Haar; John Petroff;
William Porter, Jr.; George Mills
MEMBERS ABSENT: James Crawford; Gerald Lett; Joseph Pandy, Jr.;
Joseph Reid
STAFF PRESENT: Emerson Ohl; Patricia Cook
GUESTS PRESENT: Tom Galyon; Ken Lawless; Jim Matthew; Bob Smith
Chairman Lucile Belen brought the meeting to order at 12:05 p.m.
1)
2)
APPROVAL OF THE NOVEMBER 18, 1993 SPECIAL BOARD OF DIRECTOR'S
MEETING MINUTES
Motion - William Porter, Jr. motioned the Board to
approve the meeting minutes from the November
18, 1993 Special Board of Director's Meeting as
printed and place them on file. George Mills
seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
TIFA AUDIT FY '92/93
Jim Matthew reviewed the TIFA Audit with Board members,
including the 185 bond defeasance and 192 bond proceeds
and answered some questions relating to both.
Motion - George Mills motioned the Board to accept
the TIFA Audit for FY 192/93 as presented
and place a clean copy on file. John
Petroff seconded the motion.
YEAS: Belen; Haar; Petroff; Porter; Mills
Motion carried.
3) SECRETARY'S & COMMITTEE'S REPORT
A) Change Order - Clark Construction - $ 10,239.00
B) Change Order - Clark Construction - $ 25,637.00
George Mills informed the Board that the TIFA Committee had
reviewed each of these change orders and felt they were
reasonable and in order.
Motion -
YEAS:
Motion -
YEAS:
George Mills motioned the Board to approve
Change Order A in the not -to -exceed amount
specified above. The motion was seconded
by William Porter, Jr.
Belen; Haar; Petroff; Porter; Mills
Motion carried.
George Mills motioned
Change Order B in the
specified above. The
by Kathryn Haar.
the Board to approve
not -to -exceed amount
motion was seconded
Belen; Haar; Petroff; Porter; Mills
Motion carried.
C) Discussion on Soil Remediation - Phase IIA
Ken Lawless instructed the Board on the method that would
be used for disposal of contaminated soil in Phase IIA. All
soil excavated for foundations will be considered contaminated
and be required to be hauled to a licensed landfill by the
contractor. The Board felt this procedure was reasonable.
No motions made.
D) Bids on #50 (Foundations & Concrete)
E) Bids on #51 (Structural Steel)
Motion - George Mills motioned the Board to approve
Clark Construction's recommendation for hiring
Granger Construction Company for Foundations &
Concrete at a not to exceed base bid of
$ 1,364,000.00 and hiring Douglas Steel
Fabricating Corporation for Structural Steel at
a not to exceed base bid of $ 997,400.00.
William Porter, Jr. seconded the motion.
YEAS: Belen; Haar; Porter; Petroff; Mills
Motion carried.
F) Phase IIA Guaranteed Maximum Cost
Ken Lawless presented the Board with a letter outlining the
guaranteed maximum price to construct Phase IIA. With
Alternate #1 being included in the cost estimate of Phase II,
the cost to construct that portion can be deducted from the
total gmp of Phase IIA for a revised total of $ 5,423,961.00.
Motion - George Mills motioned the Board to enter into
a contract with Clark Construction Company for
the construction of Phase IIA (which includes
28,000 square feet of exhibit hall space) for
a guaranteed maximum price of $ 5,423,961.00
John Petroff seconded the motion.
YEAS: Belen; Haar; Porter; Petroff; Mills
Motion carried.
4) OTHER BUSINESS
A) Pre -Bid & Bid Opening for Bid Packages #52-#66 (Info.)
B) Security for Lansing Center - after hours
The Board discussed the Committee's recommendation for an
increase in after hours security at the construction site,
due to the fire started a few weeks ago which destroyed a
few new exterior doors. Ken Lawless has been checking on
the costs for hiring additional security and presented the
Board with the following cost quotations:
TSC Security - $ 8.00/hr
Annand Security - $ 7.95/hr
After discussion about the approximate hours of security
coverage necessary and knowing that TSC currently performs
security at the Lansing Center, the following motion was made:
Motion - Kathryn Haar motioned the Board to approve
hiring TSC Security for after hours security
at the Lansing Center. An amendment to the
motion was made that coordination of security
hours necessary be determined by Clark
Construction in coordination with the Lansing
Center administrations security.
YEAS: Belen; Haar; Porter; Petroff; Mills
Motion carried.
C) Construction to be complete on the 2nd floor meeting
rooms, east of the main rotunda by mid-January, 1994.
Construction is anticipated to be completed on the
2nd floor meeting rooms, west of the main rotunda by
the end of March, 1994. No motions made.
D) Builder's Risk Insurance policy - discussion should
take place with Bob Reid regarding turning over the
1st floor meeting rooms and 2nd floor meeting rooms
east of the rotunda in January, 1994 to the current
Lansing Center administration. The builder's risk
policy should be modified to indicate such. No motions
made.
5) PUBLIC COMMENTS
None.
6) ADJOURNMENT
Chairman Belen declared the meeting
Minutes by P. Cook
adjourned at 12:55 p.m.
Emerson B. Ohl, TIFA