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HomeMy WebLinkAbout2015 DLI Meeting MinutesApproval of Agenda & Minutes P. Clacko motioned to approve the agenda for the January 8, 2015 meeting and the minutes from the December 11, 2014 meeting. K. Dorshimer seconded. Motion passed unanimously. IV. Old Town Commercial Association Update Megan Barrett, the new director of the Old Town Commercial Association, was present to introduce herself and give an update on Old Town. Megan started with the OTCA in September. She is working with the OTCA board president to prepare the DLI grant application. Upcoming events: - OTCA Annual Meeting, Feb. 3, 5-9 p.m. at the Old Town Marquee - Chocolate Walk, Feb. 12 in Old Town V. Community Policing Update Officer Salmon was present to give an update of downtown from a police perspective. There was less foot traffic downtown the past couple of weeks due to several businesses closing for the holidays. New Year's Eve went well — there were seven officers on foot downtown and no reported incidents or problems. LPD has recently hired a few new officers and are continuing to hire more. Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday, January 8, 2015 r— Members Present: Terry Carella, Phil Clacko, Karl Dorshimer, Tameko Richard, Doug johns Jr. Members Absent: Jason Keusch Board Advisors Present: Megan Barrett Board Advisors Absent: Jessica Yorko C-> t Guests Present: Officer Matt Salmon, Steve Slater, Jimmy from LakeState r Staff Present: Mindy Biladeau, Layna Anderson ' ^ `' Staff Absent: None I. Call to Order T. Carella called the meeting to order at 10:43 a.m. II. Citizen's Comments None Approval of Agenda & Minutes P. Clacko motioned to approve the agenda for the January 8, 2015 meeting and the minutes from the December 11, 2014 meeting. K. Dorshimer seconded. Motion passed unanimously. IV. Old Town Commercial Association Update Megan Barrett, the new director of the Old Town Commercial Association, was present to introduce herself and give an update on Old Town. Megan started with the OTCA in September. She is working with the OTCA board president to prepare the DLI grant application. Upcoming events: - OTCA Annual Meeting, Feb. 3, 5-9 p.m. at the Old Town Marquee - Chocolate Walk, Feb. 12 in Old Town V. Community Policing Update Officer Salmon was present to give an update of downtown from a police perspective. There was less foot traffic downtown the past couple of weeks due to several businesses closing for the holidays. New Year's Eve went well — there were seven officers on foot downtown and no reported incidents or problems. LPD has recently hired a few new officers and are continuing to hire more. Officer Salmon is looking ahead to the Life in Color event on Saturday, January 17 at the Lansing Center. Last year's event presented no major problems, but in 2013 and earlier this event has been problematic. Officer Salmon is reaching out to the area nightlife venues to prepare them for the event, which will be staffed with officers at the Lansing Center. VI. Downtown Maintenance Update & Report Jimmy from Lake State was present to give an update on downtown maintenance. The past month has gone well, but the weather report shows snow and high wind for the next few days, so it may be difficult to keep the sidewalk clear. The Lake State staff will work hard to maintain clear sidewalks as best as possible. There are approximately 80 trash cans downtown. Several of the trash cans are in need of repair or replacement. Lake State has compiled a list of which trash cans need attention. The Public Spaces committee is working on this. We are still on budget for salt usage this winter. VII. Correspondence The Greater Lansing Food Bank sent a thank you letter for DLI's effort with the Downtown Food Fight, a project of the Organization Committee VIII. Reports Director's Report — M. Biladeau - Adventures in New Media (408 S. Washington Sq.) was awarded a sign grant from the Design Committee. This is the last partnership grant with LEDC. The process will be the same moving forward through DLI. - Michigan Main Street is providing a free volunteer management training workshop on Tuesday, January 20 from 8-10 a.m. at the Greater Lansing CVB. Anyone is welcome to attend — please RSVP to Mindy. - DLI and Gillespie Group will be hosting an open house at the new Marketplace Apartments on January 28 from 5-7 p.m. - The Michigan Capitol Commission announced an $88M upgrade to the Capitol. The parking lot to the west of the Capitol will become a park and there will be an underground visitors' center. - Construction has begun at The Outfield. Stadium upgrades, including new batting cages, locker rooms, scoreboard and tailgate terrace, are scheduled to be completed by the Lugnuts' opening day 2015. The apartments, developed by Gillespie Group, are scheduled to be completed by opening day 2016, and will include 84 units. Financial Report — K. Dorshimer - December was a great month, primarily because a lot of Silver Bells sponsorships and PSD assessments were received. There will be a Silver Bells 2014 event budget to review once the rest of the sponsorship money is received and bills are paid. D. Johns motioned to approve the December financials, P. Clacko seconded and the motion passed. IX. Discussion/Action Items A. Office Lease and Sub -Lease Agreements Steve Slater from NAI/TMN Commercial was present to update the board on the progress of leasing suite 102. The National Alliance on Mental Illness (NAMI) is interested in the space. They have agreed to a three year lease. The first year's rent will be $600, with a 3% increase each year. NAMI was originally interested in moving in Feb. 1, but that date may be pushed back to March 1. D. Johns suggested that the sub -lease agreement stipulate that the renter has their own insurance. K. Dorshimer motioned to approve the leasing of suite 102 to NAMI with approved changes to the sub -lease agreement. D. Johns seconded and the motion passed. B. Old Town (PSD District B) Grant Program Review The board reviewed a draft of the District B grant guidelines. P. Clacko suggested adding a value or score to the grant criteria. The board approved making up to $22,000 available for the grant program. C. Maintenance Contract Renewal The board discussed our renewal options under out current contract with Lake State. The board and staff have been very pleased with the level of service they have provided to the downtown district and is interested in exercising our renewal option. M. Biladeau will meet with Lake State to discuss. X. Other Business A. Knapp's tiles -tabled until next meeting. XI. Adjourn D. Johns motioned to adjourn at 12:07 p.m. and Karl Dorshimer seconded. The motion passed unanimously. Minutes by Layna Anderson, Communications & Marketing Manger Signed by Phil Clacko, Vice President and Acting Secretary Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday, February 12, 2015 �--. Members Present: Terry Carella, Phil Clacko, Karl Dorshimer, Doug Johns Jr., Tame!&i�=_ Richard : =' C7 r1 Members Absent: Jason Keusch Co 3 Board Advisors Present: Megan Barrett - (� Board Advisors Absent: Jessica Yorko r� i Guests Present: Officer Matt Salmon Staff Present: Mindy Biladeau, Layna Anderson Staff Absent: None I. Call to Order T. Carella called the meeting to order at 10:37 a.m. IL Citizen's Comments None III. Approval of Agenda & Minutes P. Clacko motioned to approve the agenda for the February 12, 2015 meeting and the minutes from the January 8, 2015 meet. D. Johns Jr. seconded. Motion passed unanimously. IV. Old Town Commercial Association Update M. Barrett was present to give an update on Old Town. The OTCA has a new full-time Communications Coordinator, Heather, who can be reached at heather@oldtownmainstreet.org. Heather previously worked for the Sparrow Foundation. The Chocolate Walk had sold out with 240 tickets. There will be an updated OTCA board list soon. Meat has recently expanded and Cosmos -Wood Fired Pizza (connected to Zoobies) has opened. Upcoming events: - Taste and Tour of Old Town - April 11, 2015 V. Community Policing Update Officer Matt Salmon was present to give an update of downtown from a police perspective. Officer Salmon said it has been rather quiet lately. There has been an increase in loitering, possibly due to the extremely cold temperatures. Officer Salmon has been taking morning shifts to be present at some of the popular loitering locations. Both the CADL and CATA have loosened up their policies a little to accommodate people trying to warm up. Early morning on Monday, February 9, 2015, there were break-ins at both Tom + Chee and Grand Traverse Pie Company. Although these incidents occurred on the same day, Officer Salmon does not believe they are connected. There was nothing taken from Grand Traverse Pie Company. The manager at Tom + Chee suspects the break in may have been committed by a disgruntled former employee. VI. Downtown Maintenance Update & Report The weekend of February 6-8, Public Service, Lake State (the downtown contractors) and Mike & Son (the parking contractors) partnered together to haul snow out of downtown. The crews worked from 10 p.m. -8 a.m. Friday, Saturday and Sunday nights. VII. Correspondence The City Council sent a letter indicating that Jessica Yorko would remain the representative for DLI for 2015. VIII. Reports Director's Report— M. Biladeau - The sub lease for suite 102 (now 104) has been signed. - The listing for the Revitalization Coordinator position will be posted this week. - New board members: JV from Loomis has sent an application to the Mayor's office. Nick Eyde is interested but has not yet sent an application. It was suggested that someone from Gillespie Group may be interested in serving. D. Johns Jr. will reach out to them. - The annual report is completed and is at the printer. Highlights: 0 102 new housing units — increased downtown living options by 26% o For every $1 DLI invested, the private sector answered with $52 invested. - Committees are in work -planning mode. The Business Development Committee is being re -built. - There is a retail merchandising workshop at MSU FCU on March 3 from 5-7 p.m. - Michigan Main Street — M. Biladeau and T. Carella to conference call with MMS regarding evaluation - M. Biladeau and L. Anderson will be in Atlanta for the National Mainstreet Conference March 30 -April 2 - Closing soon due to retirement: Restaurant Mediteran - Now open: Firefly Hot Yoga Bar - Coming soon: The Beer Grotto (Stadium District), Henry's on the Square (former location of The Firm), and The Crafty Palate (former Mediteran location). Financial Report — K. Dorshimer - Salt expenses are around $5K, but a bit more has been used. $20K has been budged for salt this winter and it is expected that we will be under budget. This month was in the negative, but YTD looks good. Silver Bells expenses of note: Mickey Mouse and new website. These will not be large expenses in the future. D. Johns motioned to approve the December financials, P. Clacko seconded and the motion passed. IX. Discussion/Action Items A. Creative Places Grant Program Evaluation Form The board reviewed a draft of the District B grant evaluation form. It was suggested to decrease the weight of #3 to 10 points and increase the weight of #7 to 15 points. B. PSD Assessment Work Group Update K. Dorshimer made a few suggestions: - Match map to legal description of the district as defined by ordinance - Evaluate rates - Extend district A toward 496 to include REO Town or create a new D district depending on estimate revenue that can be generated and services that can be delivered C. FY15 Budget Overview and FY16 X. Other Business A. Knapp's tiles - K. Dorshimer to contact artist on what needs to be done with cleaning tiles. B. P. Clacko proposed the board meeting time be changed. T. Carella will email and get feedback from all board members to see if they can meet at 11:30 am. XI. Adjourn P. Clacko motioned to adjourn at 12:01 p.m. and K. Dorshimer seconded. The motion passed unanimously. Minutps by Lpyna,Anderson, Communications and Marketing Manager Downtown Lansing Inc, Board of Directors Meeting Minutes DLI Conference Room April 30, 2015 Members Present: Terry Carella, Phil Clacko, Karl Dorshimer, Doug Johns Jr. Taaaeko Richard Members Absent: Jason Keusch Board Advisors Present: None Board Advisors Absent: Jessica Yorko Guest Present: Officer Matt Salmon, David Gregware Staff Present: Mindy Biladeau, Layna Anderson, Brittney Reiley Staff Absent: None I. Call to Order N T, Carella called the meeting to order at 11:42 II. Citizen's Comments None- Z =� --7 III, Approval of Agenda and Minutes D. Johns Jr. motioned to approve the agenda for the 'April 30, 2015 meeting and the minute' orrC the March 12, 2015 meeting, P. Clacko seconded, Motion passed unanimously. IV. OId Town Commercial Update Megan Barrett is no longer with the Old Town Commercial Association, David Gregward is serving as the interim director. The position will not be opened publicly and candidates will be recruited from the Board. V. Community Policing Update Officer Matt Salmon was present to give an update of downtown form a police perspective, March was a calm month and policing went well on St. Patrick's Day. He noted that additional officers will be assigns d to walk downtown as the weather warms up. He encouraged the board to contact him if anyone has policing concerns. VI. Downtown Maintenance Update and Report M. Biladeau gave an update on Downtown maintenance. Lake State is beginning to paint trashcans and benches, She asked that you contact her if you see something that needs to be painted. She rerniuded the board that Capital City Clean Sweep is next week, which will have clean up trash and debris from the district, VTI. Correspondence T. Caxella reviewed correspondences that have been received. -We received a thank you note from the Peanut Shop for condolence flowers. -We received a thank you note from the Knight Cap for flowers. -We received a Grant from the'Arts Council of Greater Lansing for out of county billboard promotions for Silver Bells. -We received a Public Arts in Community grant from the LEAP for the Michigan Ave. Mural project , VIII. Reports Directors Report -M, Biladeau - M. Biladeau thanked the board for allowing her and L. Anderson to attend the National Main Street'conference in Atlanta. - She noted that there is a Michigan Main Street Quealerly Training June 9 in Owosso that will focus on board development. Please to let her know if you want to attend. -There have been many ribbon cuttings this month including Henry's on the Square, The Beer Grotto, Mediterranean Cafd, American Fifth Spirits, and CGI, Team Reports: all committee minutes were submitted in the board packet -Business Development -Design -Public Spaces -Organizations -Promotions Financial Report -K. Dorshimer -March was an average income month. -We are waiting on second half of bills from the Public Service Department for salt -Overall, financials look good. -Motion by P. Clacko to put all reports on file, Seconded by D. Johns Motion passed, IX. Discussion/Action Items A, Creative Places Grant Application: District B Nine applications were submitted for the Creative Places grant totaling $32,610. The board has $22,000 available for funding for FY16. Grant packets were delivered to each board member with with evaluation forms. Once all board members submit their evaluations to M. Biladeau, she will compile them all together to help with the board with the decision malting process during the June meeting. B. 2014 Business Owner Survey: Executive Summary T. Carella noted that the executive summary of the 2014 Business Owners Survey is in board packet. It was distributed to businesses at business huddle as well as all committees. C. FY16 Work Plans: All Committees M. Biladeau noted that all committees have finished their work plans. She will create packets of all 5 committee's works plans for the June meeting, T, Carella would like for this to be the only action item for the June meeting D. Sign Grant Program Funding (Motion Needed) The Board discussed the sign grant program due to an additional funding request from the Design Committee, K. Dorshimer motioned to move $2,500 from the Organization Committee budget to the Design Committee budget for the sign grant program. The board advises the committee to critically reevaluate all of the applications. It is up to the Design Committee to decide what signs receive funds based on program guidelines. The board reminded the corrin-ittee that the typical grant is $500 and only signs that exceed grant guidelines should be considered for a higher grant up to $1,000, P. Clacko seconded the motion and D. Johns abstained. The motion passed. X. Other Business - Due to some board members being out of town in May and June during the regular meeting time, the board discussed changing the meeting dates to May 21 at 11:30 am and June 18 at 11:30 am, - K. Dorshimer noted that he is still working on the PSD Assessment workgroup, They are waiting for some information from the City Assessor's Office to update the spreadsheet before any more work can be done -K, Dorshimer noted that he is exploring options for cleaning the Knapp's tiles. XI. Adjourn T, Carella motioned to adjourn at 1:15 p,m, and P. Clacko seconded. The motion passed _unanimously, Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday, May 21, 2015 @ 11:30 a.m. Members Present: Doug Johns Jr (conference call), Phil Clacko, Terry Carella, Karl Dorshimer, JV Anderton Members Absent: Tamelco Richards Board Advisory Present: None Board Advisors Absent: Jessica Yorko Guests Present: Officer Salmon Staff Present: Mindy Biladeau, Brittney Reiley, Layna Anderson rte-- F. c-) I. CALL TO ORDER T. Carella called the meeting to order at 11:55 a.m. II. CITIZENS COMMENTS: None III. APPROVAL OF AGENDA AND MINUTES: P. Clacko motioned to approve the agenda of the May 21, 2015 meeting and the minutes from the April 20, 2015 meeting. K. Dorshimer seconded. Motion passed unanimously. IV. OTCA UPDATE M. Biladeau reported that Austin Ashley was appointed the new OTCA executive director. V. COMMUNITY POLICING UPDATE Officer Salmon reported that Downtown has been busy in the past month. More officers are being put on foot on weekend evenings during the spring and summer months. Daytime problems have been minimal. He urged the board to contact him if they have any issues. He informed the board that the police department is actively hiring. He noted that the police department is setting up a citizens police academy open to the public.. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT M. Biladeau reported that Lake State has begun painting trash cans, parking meters, and benches. Planting day was May 19t". 1,152 annuals were planted downtown. We are working with the city to transplant flowers and plants that would otherwise be ruined during the BWL Steam Project. Lake State will be mowing every Tuesday during the summer months, weather dependant. Lake State will also begin mulching areas that need it downtown shortly. VII. CORRESPONDENCE: None VIII. REPORTS President's Report -T. Carella -Apologized for being late and welcomed our newest board member JV Anderton to the team. Director's Report -M. Biladeau -M. Biladeau reported that she met with Tara Smith from Gillespie Group who is interested in serving on the board, -Beacon Field Project has met their fundraising goals. This project will start soon. -The Fiscal Year 2016 Budget has been approved by City Council. -Alex Diaz has been hired as our new Adopt a Spot Coordinator. This program will expand to REO Town this year. Additionally, we will soon be getting a marketing and communications intern for the summer, -Mural artist Matt Sherum has been selected by the Design Committee to create the Michigan Ave. mural. He is working on his modified proposal which will be approved by the design committee, board, the property owner, LEAP and the City of Lansing. -M. Biladeau reported that the Design Committee reevaluated their sign grant awards from the direction provided by the board and approved a $500 grant to Crafty Palette, Glaze and Confused, Henrys on the Square and a $1,000 grant award to Dukes Saloon. The committee also approved sidewalkcafd furniture grants to Taps 25 ($600) and the Crafty Palette ($400). -Phase 2 of the BWL Steam Project will be starting on June 1. The north side of Michigan between Capitol and Grand Aves. will be closed until August, You will begin seeing fencing and trenches soon. BWL has been working closely with affected businesses and DLI. -M, Biladeau gave an update on downtown development. Construction on 232 Washington Square (Formerly Capital City Books) is underway. Crafty Palette and American Fifth Spirits are both open. Dukes Saloon opens on May 28t4. The Lansing Brewing Company is set to open in the fall of 2015. Financial Report: K. Dorshimer presented a monthly financial report for April 2015. A brief explanation was provided and questions were welcomed. He reported that we are expected to hit budget and our expenses will be lower than expected. Motion by P. Clacko to put all reports on file, Seconded by J. Anderton. Motion passed. VIIII. DISCUSSION/ACTION ITEMS A. Creative Places Grant Proposals: Review Evaluations After the board discussed grant application evaluation scores and projects submitted, J. Anderton motioned to issue the following grant amounts: OTCA Festival Marketing Grant- $5,950 OTCA Holiday Decorations- $3,000 OTCA Trash Removal -$2,500 OTCA Busby Memorial Garden -$1,000 OTCA Beautification -$3,550 MICA Gallery Special Event Series -$500 MICA Jazz and Blues Festival -$5,000 Keys in the City -$500 P. Clacko Seconded the motion. Motion Passed. B. Work Plan Review Planning for June Meeting: T, Carella reported that the June meeting will be devoted to reviewing all committee work pians. M. Biladeau will summarize all work plans for the board and get all committee works plans to the board well in advance of the June meeting. She recommends that all board members read through all work plans and ask questions before the June meeting. X. OTHER BUSINESS: -PSD Assessment Workgroup Update: No Update. -Knapp tiles: Karl Cleaning update: No Update XI. ADJOURN: P,Clacko motioned to adjourn at 1:35 p.m. J. Anderton seconded. Motion passed unanimously. by B.Reiley Members Present: Members Absent: Board Advisor Present: Board Advisors Absent: Guests Present: Staff Present: Staff Absent: Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room July 31, 2015 @ 9 a.m. Terry Carella, Karl Dorshimer, JV Anderton, Tarneko Richard Doug Johns Jr, Phil Clacko Austin Ashley Jessica Yorko Officer Salmon, Moe Baumgras Mindy Biladeau, Brittney Reiley, Layna Anderson None I. CALL TO ORDER T. Carella called the meeting to order at 9:25 a.m. II. CITIZENS COMMENTS: None c; c�> r— III. APPROVAL OF AGENDA AND MINUTES: J. Anderton motioned to approve the agenda of the July 31 meeting and the minutes from the June 18 meeting. K. Dorshimer seconded. Motion passed unanimously. ry I.V. OTCA UPDATE A. Ashley presented the OTCA update. He noted that since the Juneboard meeting, the OTCA has hosted Scrapfest festival which raised a record $23,000, Other events that are taking place are the Turner Street Movie Series, and Jazz Fest which is August 8th and 9"' The CEO of -the National Main Street Center, Patrice. prey will be touring Old Town next week. New businesses are set to open in Old Town including Juice Nation Press and the Creole. He noted that he would include the Creative Places grant award in the next OTCA newsletter. V. COMMUNITY POLICING UPDATE Officer Salmon reported that downtown has been busy in the past months. Four police officers are being put on foot in the district on weekend evenings. Daytime, problems have been minimal and panhandling reports are very low thus summer. There have been no significant issues with bars. He urged the board to contact him if they have any issues. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT M. Baumgras reported that everything has been going smoothly downtown from a maintenance perspective, He noted that weeds have been an, issue downtown and Lake State is actively working to eliminate the weed issues. VII. CORRESPONDENCE: Copies of letters sent to Creative Place Grant applicants were included in the board packet. DLT received a letter from MICA thanking DLI for their support of Jazzfest. VIII, REPORTS Board President's Report -T. Carella • T. Carella noted that Taste of Downtown was a very successful and fi7n event, however our numbers were down slightly from last year. • Since Nicki's resignation the board has been without a Secretary. According to our bylaws, the board President is able to appoint a secretary until officer elections are held in January. T. Carella encouraged all board members to consider this role and let her know if anyone is interested. J. .Anderton expressed interest. 0 T. Carella recommended that the each board member select a committee in order to serve as a liaison, This would require them to cbmmimicate with the corrunittee chair monthly regarding work plans. The each board would provide a brief report to the board at the monthly meeting under committee reports. The goal of this "is to increase connection between the board and the committees. Assignments include: o T, Carella-Promotions Committee o K. Dorshimer-Economic Restructuring Committee o D. Johns Jr. -Design Committee o J. Anderton -Organization Committee o T. Richard -Public Spaces Committee Director's Report -M, Biladeau • M. Biladeau noted that Taste of Downtown was a very successful event that received great press and PR. Working with the R.E. Olds Museum to coordinate Taste with the Car Show was a good idea, • The Silver Bells Electric Light Parade Application and Silver Bells Village applications are online and applications have been coaling in steadily. The 2016 Ornament is being designed. • The Design Committee is applying for grant funding for expansion of their Fagade Lighting project during Silver Bells in the City • The Public Spaces Committee is hosting a family Movie Night on the Capitol Lawn on August 21 and will be showing Finding Nemo. The movie starts around 8 p,m. or at dusk. • A residential seat is open on the board and M.'Biladeau has two prospective board members in mind that she is going to reach out to regarding the position. • New businesses set to open include Domino's, Miclugan Baseball Hall of Fame and Glazed and Confused Urban Bakery. Businesses that have closed include the Spotted Dog Caf6, The Black Rose, and House of Eden Rock, Financial Report: Due to inconsistencies in the financial report, the board decided to table approving the report until the next board meeting, VIIII. (DISCUSSION/ACTION ITEMS A. MMS Self -Assessment and Year End Evaluation 0 T, Carella reminded all board members to :dill out the MMS Self -Assessment survey by August 7. These surveys are part of our Main Street program's Year• End Evaluation. Some things to focus on that needed improvement include: new committee member orientation, and clarifying programming in relation to budget, mrd ensuring good communications between committee chairs and board, which the board liaison program is designed to help. October 6j' is our accreditation evaluation, and we have the opportunity to receive national main street accreditation if we meet all 10 standards. The board prefers to have our accreditation visit in the morning, • M. Biladeau will be emailing last year's report to all board members to assist them as fhiw fill m1f.. flim, gnrl VP;1r Pt tq P.tinhinfin-n B, DLI Officer Elections and Annual Meeting Board elections will take place at the January meeting. The board will need to put together a nominating committee this fall, The names of new officers will need to come before the board in December and then voted on in January. New officers will take affect at the end of the January meeting. 0 The DL> Annual Meeting is scheduled for August 26 from 5-7 p,m. at The View at Cooley Law School Stadium, Over 100 people are expected and agenda items include presenting the volunteer of the year and adopt a spot team of the year, C. .Executive Director Annual Evaluation • T. Carella will be sending out the evaluation form to all board members with a date to return them to her by. X. OTHER BUSINESS: -PSD Assessment Workgroup Update: Hoping to have data needed from the City Assessing office in n�iid-August and after this we will be able to go forward with putting together a few options for the Mayor to consider. -Knapp tiles: Karl Cleaning update: No Update XI, ADJOURN: J. Anderton motioned to adjourn at 10:45 a,m, K. Dorshimer seconded, Motion passed tiuianimously. Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room August 13, 2015 @ 9 a.m. Members Present: Terry Carella, Karl Dorshimer, JV Anderton, Phil Clacko, Doug Johns Jr. Members Absent: Tameko Richard Board Advisor Present: Austin Ashley Board Advisors Absent: Jessica Yorke, Guests Present: Officer Salmon Staff Present: Mindy Biladeau, Brittney Reiley, Layna Anderson Staff Absent: None I. CALL TO ORDER T. Carella called the meeting to order at 11:45 a.m. II. CITIZENS COMMENTS: None tv c.� c: IIt. APPROVAL OF AGENDA AND MINUTES: P. Clacko motioned to approve the agenda of the August 13th meeting and the minutes from the July 31 st meeting. K. Dorshimer seconded. Motion passed unanimously. IV. OTCA UPDATE A. Ashley presented the OTCA update. He noted that the last OTCA outdoor theater event will be Friday August 140' at dusk and Field of Dreams will be featured. ArtFest is scheduled for August 15th. He informed the board that the notice of the Creative Places Grant was placed in the Old Town e -newsletter. V. COMMUNITY POLICING UPDATE Officer Salmon reported that downtown has been busy in the past months. Four police officers are being put on foot in the district on weekend evenings. There have been no significant issues with nightlife venues. He urged the board to contact him if they have any issues. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT No one from Lake State was able to attend the meeting. M. Biladeau reported that everything has been going smoothly downtown from a maintenance perspective. She noted that weeds have been an issue downtown and Lake State is actively working to eliminate the weed issues due to rain. VII. CORRESPONDENCE: No Report VIII. REPORTS Board President's Report -T. Carella • T. Carella noted that Taste of Downtown was a very successful and fun event • T. Carella gave an update on the Promotions committee. The committee has decided to change the amount of food and wine tickets for next year. The committee is continuously working on how Taste of Downtown can improve. Josh Holiday will be the new committee chair and will do a wonderful job. She reminded the board that evaluations for M. Biladcau are due by Friday August 21St Director's Report -M, Biladeau • M. Biladeau noted that fundraising for Silver Bells has been going good, and we currently have raised $88,000 which is over halfway to the goal of approx. $168,000. • The first Silver Bells Coordinating Meeting will be August 18tt' • She thanked the board for filling out main street self -assessments that were due August 7th • The main street annual report has been submitted • M. Biladeau is working to get lighting secured for the Michigan Ave Mural and the unveiling is scheduled for October 0' at 3:30 p.m. • M. Biladeau gave an update on Downtown Businesses and noted that Midtown Brewing Company has expanded their bar to include 45 taps total, Glazed and Confused has opened, Domino's Pizza is opening Saturday August 15th, Lansing Brewing Company is scheduled to open this fall and Sparrow Fast Care is scheduled to open November 1St • M. Biladeau gave an update on the Design Committee. The committee is working on a grant to enhance fagade program during Silver Bells. They are hoping to add stills of classic holiday movies during Silver Bells. Walking Tours are wrapping up and all tours were very successful this year. Finally, the committee is still working on permitting. • M. Biladeau gave an update on the Business Development Committee. The committee is working on the annual business owner's survey and is having good responses so far. The results of this survey will be shared with the board and all committees once complete. The committee is working on creating a business recruitment package and signage for available storefronts. • The Public Spaces Committee is hosting a Family Movie Night on the Capitol Lawn on August 21 and will be showing Finding Nemo. The movie starts around 8 p.m. or at dusk. Financial Report: The committee reviewed the June financial reports. K. Dorshimer noted that the June income was $11,455.93 and the Expenses were $39, 216.57. There is a year to date fund balance of $15,370.50. P. Clacko motioned to place the financial report on file and J. Anderton seconded. VIIII. DISCUSSION/ACTION ITEMS A. Taste of Downtown Wrap Up • The board discussed that there was room to develop more sponsorship opportunities for Taste of Downtown 2016, especially a large presenting sponsors. J. Anderton stated that he thought it was a good idea to hold Taste on the same day as the R.E. Olds Car Capital Celebration. He seen some spillover to Taste from that event. Overall, the event was great and volunteers did an amazing job. B. Quarterly Leadership Meetings with Mayor Bernero • T. Carella stated that Mayor Bernero is hosting quarterly leadership meetings with City boards and commissions. The first meeting with DLI leadership is September 10. T. Carella, K. Dorshimer and P. Clacko volunteered to attend these meetings. X. OTHER BUSINESS: -PSD Assessment Workgroup Update: Hoping to have data needed from the City Assessing office in mid-August and after this we will be able to go forward with putting together a few options for consideration and. for reaching out to potential partners. -Knapp tiles: Karl Cleaning update: K. Dorshimer has hired an intern who will be working on this proj ect. XI. ADJOURN: J. Anderton motioned to adjourn at 1 p.m. K. Dorshimer seconded. Motion passed unanimously. B. Reiley Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room December 15, 2015 @ 3:45 p.m. Members Present: Terry Carella, Karl Dorshimer, Phil Clacko, Doug Johns Jr. r T; Tameko Richards Cn ya Members Absent: JV Anderton = �, Board Advisor Present: Austin Ashley n Board Advisors Absent: Jessica Yorko Guests Present: Moe Baumgras -ten Staff Present: Mindy Biladeau, Brittney Reiley, Layna Anderson C-) Staff Absent: None - r� I. CALL TO ORDER T. Carella called the meeting to order at 3:50 p.m. II. CITIZENS COMMENTS: None III. APPROVAL OF AGENDA AND MINUTES: P. Clacko motioned to approve the minutes of the November 17 meeting and the agenda for the December 14 meeting. K. Dorshimer seconded. Motion passed unanimously. IV. OTCA UPDATE A. Ashley presented the OTCA update. He noted that the OTCA worked with MSU Students on a marketing and retention plan, which was very well received. The Scrooge Scramble and Hullabaloo were both successful events that took place on December 5, 2015. They are beginning to plan the festival of the sun and moon and finishing up their 2016-2017 budget. V. COMMUNITY POLICING UPDATE No Report VI. DOWNTOWN MAINTENANCE UPDATE c& REPORT M. Baumgras reported that Silver Bells went smoothly for the maintenance crew. There has been one snow of the season and snow removal and icing went smoothly as well. VII. CORRESPONDENCE: No Report VIII. REPORTS Board President's Report -T. Carella • T. Carella reported that the board has new leadership positions in the works and will be discussed at the next meeting. The board is looking to recruit two new members, one of which must be a Downtown resident and one must be a business or organizational representative Director's Report -M. Biladeau • M. Biladeau noted that the board retreat will be January 141" from 11:30-2:30. • The 2015 annual report will be completed in January Silver Bells 2015 was a great success despite lower crowd turnout due to Paris bombings. Breakfast with Santa and the Silver Bells 5K were also very successful and had increase turnout from last year. Downtown Social Hour is being reevaluated. A survey is being distributed to participating bars to gain their feedback regarding Social Hour. It's time to refresh or do something different. • M. Biladeau gave an update on Downtown Businesses and noted Lansing Brewing Company, Cravings Popcorn, Sparrow Fast Care, and Iggy's in Convenience have all opened Downtown. For Crepes Sake is scheduled to open January 4"' • D. Johns Jr. gave an update on the Design Committee. The committee was proud of their Silver Bells Fapade Lighting project as well as their Michigan Ave Mural unveiling. They are gearing up to work on Business Extension permits for the 2016 season. • K. Dorshimer gave an update on the Business Development Committee. The committee is working on an available storefront program designed to put created branded signs in empty storefronts to attract potential businesses. • T. Richards gave an update on the Public Spaces Committee. They had a successful Adopt a Spot program this year and have three new members. They also ordered the new bell decorations that are hung on Washington and frame the Silver Bells banner. • The Organization committee was proud of the 2015 food Fight which brought in the most pounds of food and money in the history of this program. R.E. Olds Museum and Blue Cross Blue Shield both won awards. They are currently working on website enhancements and purchasing a camera. • T. Carella informed the board that the Promotions committee is working on a wine down Wednesday event as well as the Lansing Adventure Club that will debut this summer. Financial Report: The committee reviewed the July and August financial reports. K. Dorshimer noted that the November income was $106,094.04 and the Expenses were $149,340.91. P. Clacko motioned to place the financial report on file and K. Dorshimer seconded. VIIII. DISCUSSION/ACTION ITEMS A. 2016 Michigan Main Street Training and Service Dates • T. Carella presented the board with dates for all of the 2016 MMS training dates and encouraged the board to attend whenever possible. B. Board Officer Nominations • Follow up work is being done with potential board officers. X. OTHER BUSINESS: -PSD Assessment Workgroup Update: Data has been received from the City Assessing office. P. Clacko, M. Biladeau and K. Dorshimer will be meeting to discuss next steps. -Knapp tiles: K. Dorshimer noted that he is working with the printer to get more in -fon -nation regarding this project. XI. Closed Session P. Clacko motioned to go into closed session at 4:45 p.m. K. Dorshimer seconded. Motion passed. Closed Session: The Board reviewed and approved the November 1711 closed session minutes with an edit. K. Dorshimer motioned to come out of the closed session at 4:55 p.m. D. Johns seconded. Motion passed. XII. Adjourn T. Richard motioned to adjourn at 5:00 p.m. P. Clacko seconded. Motion passed Minutes by B. Reiley if