Loading...
HomeMy WebLinkAbout2014 DLI Meeting MinutesMembers Present: Members Absent: Board Advisors Present: Board Advisors Absent: Guests Present: Staff Present: Staff Absent: Downtown Lansing Inc. Board oi.' Directors Meeting Mingles DLI Conference Room Thursday, January 9, 2014 @ 10:30 a.m. Terry Carella, Jason Keusch, Doug Johns Jr., Nicki Proulx, Phil Cla6kb Pamela Werting, Karl Dorshimer, Tanncko Richard Louise Gradwolil Jessica Yorko, Eric Rosekrans, " None n Mindy Biladeau, Jenn Wood (out at 11:16 a.m.), Cathleen Edgiily v None I. CALL TO ORDER T. Carella called the meeting to order at 10:40 a.m. II. CITIZENS COMMENTS: None. '.j C7 M. APPROVAL OF AGENDA AND MINUTES: T. Carella motioned to approve the minutes from the December 20, 2013 meeting and the agenda for the January 9, 2014 meeting. P. Clacko seconded. Motion passed unanimously. IV. OTCA UPDATE None. V. COMMUNITY POLICING UPDATE None. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT None. VII. CORRESPONDENCE: M. Biladeau reported that, as a result of DLI's annual grant to MICA, MICA sent tickets for a sponsor appreciation party to be held on Sunday, January 21, from 5:30 to 8:00 p.m. VIII. REPORTS President's Report -T. Carella T. Carella reported that the grand openings for Toni + Chee and Firehouse Subs we held and went well. She thanked those members of the board who attended. Director's Report -M. Biladeau M. Biladeau handed out binders to all Board members, which contained information regarding DLI's structure and operations, and other resource information that the board members stay need in carrying out their duties. It also contained contact information for personnel and committee members. She is in the process of also putting together resource binders for each committee member as well, which will contain information and resources applicable to each committee. The February meeting will be heavily focused on the budget, as the Board will need to review closing Financials for FY 2013. 1 Reconllllendations/ideas are needed 'fol' the 20-25 tiles '11'0111 the Knapps building that DLI saved at the rcgLICSt Of .K. Dorshllller. SLIggCS6011S Were Imide to work with the Arts C01.11161 to see if thele are any local artlSt'S Who WOUld be IlltCl'CStCd 111 LlSlllg [Ile tiles to make art pieces, and then alldi011ing the pieces at the grand opening of the Knapps building (currently scheduled to open S011106111C ill the spring or Summer), with a portion of the proceeds going to the artist and the remainder benefitting DLI. T. Carella, K. Dorshimer, and M. Biladeau Will work together to contact the Arts Council and the Eyde Company to discuss interest and see what the possibilities are. DLI's annual report is due January 23 to the Mayor's office. Reminder that the year-end accreditation with the National Main Street is November 5, 2014. Firehouse Subs and Tom + Chee are both open. A new fitness studio, The Institution, is now open at 216 S. Washington. Committee Reports: - Business Development - Design - Public Spaces - Organization - Promotions Written reports were provided by each of the committees. Financial Report: J. Wood provided a monthly and year-to-date financial report. A comparison report was also provided. D. Johns, Jr. made a motion to put the President's, Director's, Committee, and Financial reports on file. J. Keusch seconded. Motion passed unanimously. VIM. DISCUSSION/ACTION ITEMS A. DLI Lease Extension Update M. Biladeau reported that -the signed seconded addendum to the lease was sighed and submitted to Karp & Associates on December 27, 2013. Steve Slater from Vlahakis is working to find a lessee for Suite 102. Monthly showing reports will be requested. M. Biladeau is also in the process of drafting a letter to Karp & Associates advising that DLI would like to exercise its option to lease its current space for another year. B. Executive Director Benclit Review/Maternity Leave M. Biladeau provided the Board with an update regarding her anticipated plans :for leer pregnancy leave and advised that C. Edgerly will be the acting Executive Director during her absence. P. Clacko made a motion to go into closed session to discuss the Executive Director Benefit Review. D. Johns, Jr. seconded. Motion passed unanimously. Discussion was held regarding the Executive Director's health benefits. At the conclusion of the discussion, P. Clacko made the following motion: Motion to provide the 1,.XCC1,1'tivc Director with a 11,11111) SLIM I),IylllCllt 111 lieu of health benefits for fiscal year 2013-2014 in the amount of $3,031.02, and for -Fiscal year 20.14-2015 in the amount of $4,925.40. Said payments shall be inade ill January of the respective fiscal years, and all future potential payments in lieu of health benefits are to be reviewed by the Board annually in January. If the CICCLItive Director leaves employment prior to the encl of the fiscal year in which a payment ill lieu of health benefits is to be., or was, provided, l_,teClttlwC .Director shall only be entitled the payment in lieu of benefits on a monthly pro rata basis .for [lie ulontlls in which she was actually employed. Any anlounL of the payment in lieu of benefits that may have been paid in advance to the &CClltive Director for months in which she was or will not be employed shall be refunded by the EXeClltive Director. D. Johns, Jr. seconded. Motion passed unanimously. X. OTHER BUSINESS: None. XI. ADJOURN: J. Keusch. motioned to adjourn at 11:55 a.m. D. Johns, Jr. seconded. Motion passed unanimously. Minutes by N. Pro N. Proulx, Secretary 3 Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room I. CALL TO ORDER T. Carella called the meeting to order at 10:35 a.m. II. CITIZENS COMMENTS: None. III. APPROVAL OF AGENDA AND MINUTES: D. Johns, Jr. motioned to approve the minutes from the January 9, 2014 meeting and the agenda for the February 20, 2014 meeting. P. Clacko seconded. Motion passed unanimously. IV. OTCA UPDATE L. Gradwhol reported that Chocolate Walk was successful. Ribbon cutting occurred for new businesses that opened last fall. Grand opening for Craig Middlesmith (glass artist) is on Friday. Whipped Bakery also opened (moved from its previous Iocation in DeWitt). Bradley's Home and Garden is moving to a new location. Greenfield Collections is closing. V. COMMUNITY POLICING UPDATE Officer M. Salman reported that activity downtown has been slow the past couple of months due to the weather. There have been no issues with night life. Crime stats are. below average compared to the same time last year. The only issues recently were reports of shots fired on New Year's Eve and an issue at Secrets on February 13. He aware that that are a number of downtown events scheduled in April, so he is preparing for an increase in activity for those events, as well as for an increase in activity and more panhandlers once warmer weather returns. LPD has hired 10 new officers, some of whom will be helping out downtown, and there will be more police presence overall. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT M. Baumgrass reported that maintenance has been keeping busy constantly plowing and salting. Due to the large amounts of precipitation this winter, the City's salt supply is running low and they've had to start mixing sand with the salt to make it go farther. DPS removed snow piles this past weekend. They are also keeping up'with trash removal when it's not snowing. M. Biladeau stated that the Governor has allocated $100 million to counties and municipalities throughout the State for snow relief, and she expects that a portion of the fiends that the City of Lansing receives will be allocated to DLI to help pay for the excessive amounts of salt that it has had to sue this winter. 1 Thursday, February 20, 2014 @ 10:30 a.m. Members Present: Terry CarelIa, Jason Keusch (out at 12:12), Doug Johns Jr., Nicki Proal -k ; =; Phil Clacko, Pamela Weriing (via telephone), Karl Dorshimer, Tarn- eko. t Richard (out at 12:12) Members Absent: None -- "`- Board Advisors Present: Louise Gradwohl (10:50 — 12:00) Board Advisors Absent: Jessica Yorko, Eric Rosekrans r"' Guests Present: Officer Matt Salman, Moe Baumgrass (out at 11:40)_ Staff Present: Mindy Biladeau, Jenn Wood, Cathleen Edgerly Staff Absent: None I. CALL TO ORDER T. Carella called the meeting to order at 10:35 a.m. II. CITIZENS COMMENTS: None. III. APPROVAL OF AGENDA AND MINUTES: D. Johns, Jr. motioned to approve the minutes from the January 9, 2014 meeting and the agenda for the February 20, 2014 meeting. P. Clacko seconded. Motion passed unanimously. IV. OTCA UPDATE L. Gradwhol reported that Chocolate Walk was successful. Ribbon cutting occurred for new businesses that opened last fall. Grand opening for Craig Middlesmith (glass artist) is on Friday. Whipped Bakery also opened (moved from its previous Iocation in DeWitt). Bradley's Home and Garden is moving to a new location. Greenfield Collections is closing. V. COMMUNITY POLICING UPDATE Officer M. Salman reported that activity downtown has been slow the past couple of months due to the weather. There have been no issues with night life. Crime stats are. below average compared to the same time last year. The only issues recently were reports of shots fired on New Year's Eve and an issue at Secrets on February 13. He aware that that are a number of downtown events scheduled in April, so he is preparing for an increase in activity for those events, as well as for an increase in activity and more panhandlers once warmer weather returns. LPD has hired 10 new officers, some of whom will be helping out downtown, and there will be more police presence overall. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT M. Baumgrass reported that maintenance has been keeping busy constantly plowing and salting. Due to the large amounts of precipitation this winter, the City's salt supply is running low and they've had to start mixing sand with the salt to make it go farther. DPS removed snow piles this past weekend. They are also keeping up'with trash removal when it's not snowing. M. Biladeau stated that the Governor has allocated $100 million to counties and municipalities throughout the State for snow relief, and she expects that a portion of the fiends that the City of Lansing receives will be allocated to DLI to help pay for the excessive amounts of salt that it has had to sue this winter. 1 M. provided reconciled budget numbers for FY2012-2013. D. Johns, Jr. motion to close out for FY2012- 2013. K. Dorslumer seconded. Motion passed unanimously M. Biladeau provided an updated projection of the budget picfure for FY 2013-2014. Discussion was had regarding significantly increased costs for salt and the impact on the overall budget. B. Old Town Commercial Association Grant Request for FY2015 and Update on Projects Awarded Grant Funds in FY2014 L. Gradwohl reported on the projects that the OTCA grant funds were used for in FY2014, and made a request to DLI for a grant of $19,500 for FY2015. It was proposed that the FY2015 grant would be used for the Robert Busby Memorial, trash removal, Scrapfest, and operating expenses. M. Biladeau stated that DLI cannot fund operating expenses with the grant funds unless a contract for services is also executed between DLI and OTCA. The Board therefore requested that L. Gradwohl re -work the proposal to remove the request for funds for operating expenses, and to re -submit the re -worked proposal with work plans for each of the proposed projects for consideration. X. OTHER BUSINESS: None. XI. ADJOURN: K. Dorshimer motioned to adjourn at 12:32 p.m. D. Johns, Jr. seconded. Motion passed unanimously. Minutes by N. Proulx N. Proulx, Secretary L CALL TO ORDER P. Clacko called the meeting to order at 10:35 a.m. H. CITIZENS CONIMENTS: None. II.I. APPROVAt., OF AGENDA AND MINUTES, P, Werling motioned to approve the minutes from the February 20, 2014 meeting and the agenda for the. March 20, 2014 meeting, J. Kouseh seconded, Motion passed unanimously, IV. OTCA UPDATE L, Crradwhol reported that the Microbrew Music Festival is relocating from Adado Riverfront Park to Old Town. Document Destruction Day, 'which offers tree shredding, is the first Saturday after tax clay at Friedland hrdustriw, The Old TownTmte and'rour will be held April 12. Plans for Scrapfest, Festival of the Sun and Festival of the 'Moon are underway. Chalk of the Town is scheduled for May 31. V. COIYIMUNITY. POLICING UPDATE C)fticer M, Salnoon reported that activity downtown hers berm status quo, Crime statistics continue to be lower than compared with the same lime a year ago. St. Patrick's Day went very with no major issues. VI. DONVINTOWN i ATNTENANCL UPDATE & REPORT M. Baurngrass reported that the Lake State maintenance train has been busy dealing with the Snow frelting and trash buildup from the winter. Ile stated that St, Patrick's Day went very well and there was a minimal amount of trash in the district, VII. COMMSPONDENCE: Tone. VIII. REPORTS President's Report -T, Carella None, Director's Report -C, Edgerly C, Edgerly (filling in for M. Biladeau) reported that fanner DLI intern Keara Hanlon agreed to CHI C. Edgerly's position in the interim upon Edgerly's departure on April 9, Ms, 11anlon will begin training with C. 7-clgerly o.n .Mash 2b. M• Bilad&ju expects to be back in tnicl-April..A complete Director's report Downtown Lansing Inc. Board of Directors Meeting !Minutes DLI Conference Room Thursday, March 20, 2014 @ 10:30 a.m. Members Present: Terry Carelle (,Yia telephone), Jason Ifeusch, Doug Johns Jr. (in at 10:38), Nicki Proulx, Phil Clacko, Pamela Werling, Karl Dorshimer Members Absent: Tameko Richard c Board Advisors Present. Louise Gradwohl (out at I t:24) Board Advisors Absent; Jessica Yo.rko, Priv Rosekrans Guests Present: Officer Matt Salmon (out at 10:53), Moe Baumgrass (out at in at 10:36),-, Holly Ekwejunor-ltchie (out at 11:24) s.• Stats Presents Jelin Wood, Cathleea Edgerly' Staff Absent: Mindy Biladeau L CALL TO ORDER P. Clacko called the meeting to order at 10:35 a.m. H. CITIZENS CONIMENTS: None. II.I. APPROVAt., OF AGENDA AND MINUTES, P, Werling motioned to approve the minutes from the February 20, 2014 meeting and the agenda for the. March 20, 2014 meeting, J. Kouseh seconded, Motion passed unanimously, IV. OTCA UPDATE L, Crradwhol reported that the Microbrew Music Festival is relocating from Adado Riverfront Park to Old Town. Document Destruction Day, 'which offers tree shredding, is the first Saturday after tax clay at Friedland hrdustriw, The Old TownTmte and'rour will be held April 12. Plans for Scrapfest, Festival of the Sun and Festival of the 'Moon are underway. Chalk of the Town is scheduled for May 31. V. COIYIMUNITY. POLICING UPDATE C)fticer M, Salnoon reported that activity downtown hers berm status quo, Crime statistics continue to be lower than compared with the same lime a year ago. St. Patrick's Day went very with no major issues. VI. DONVINTOWN i ATNTENANCL UPDATE & REPORT M. Baurngrass reported that the Lake State maintenance train has been busy dealing with the Snow frelting and trash buildup from the winter. Ile stated that St, Patrick's Day went very well and there was a minimal amount of trash in the district, VII. COMMSPONDENCE: Tone. VIII. REPORTS President's Report -T, Carella None, Director's Report -C, Edgerly C, Edgerly (filling in for M. Biladeau) reported that fanner DLI intern Keara Hanlon agreed to CHI C. Edgerly's position in the interim upon Edgerly's departure on April 9, Ms, 11anlon will begin training with C. 7-clgerly o.n .Mash 2b. M• Bilad&ju expects to be back in tnicl-April..A complete Director's report was submitted to Board and included in the board packet that was sent out to metnbers prior to the meeting by M- Biladeau. Lansing in the Pink Week is coming up April 21-27. Volunteers will `:Pink up the Town' on Decorating Day, Thursday, April 17. ]Businesses have already started to sign up. The Project manager and DLI staff will follow-up with downtown businesses in the ccnxthag weeks. R Worling reported that the Volunteer Celebration will be 'Wednesday, April 2 at Midtown Brewing Company fxom. 5.7 pen. It will be held in conjunction with. Downtown Social hour to hopefully capture a larger audience. Over 30 people have RSVP'd already. There will be raffle prizes,, appetizers and drink specials. Included in the celebration will be a very brief program, but the goal is to have team members engage one-on-one with volunteers to encourage further participation. Revitalization Coordinator Report J. Wood reported that the chair of the Business Development Comn-d tee has resigned. Downtown Social hour turned out well this month, The Capital Clean Sweep is scheduled for Thursday, May 1. Dight of Way permits are being delivered to all businesses who have requested patio space. Clint's cart has been approved for the same day and night tune locations as last year, Orand Grillin' will be appeving on an episode of Food Cburt Wars, with filmings taking place at City Hall Plaza and Laaas.ing City Market. ConnNnittee Reports, - llusiness Development Design Public Spaces Organization - Promotions Written reports were provided by cach'of the committees. Financial Report, I4, Domhhner provided inonthly and year-to-date financial reports. A comparison report was also provided. D, Johns, Jr. � made a motion to put the President's, Staff report's, and Convnittee reports on file. P. Werlinc, seconded, Motion passed unanimously. VIIII. DISCOSSIOVACTION I' ENIS A. -Budget Update FY2014 P. Clacko presented an updated budget report for :FY2014 and a projected year-end budget for FY2014, which predicts a much sinaI.1rr budget shortfall than what had been originally anticipated due to the inuch- increased salt budget. B. Draft Budget for FY2015 P. Clacko presented a draft budget for PY2015. Discussion was had, and P. Werlind, requested additional information/further breakdown regarding the increme in budgeted numbers for tla,e Promotions Committee projects prior to approving the proposed budget. C, o,rCA FY201.4 Grant Status Report/Updated FY2015 Grant Request L. Gradwohl reported on the projects that the OTCA grant lauds were used for in FY2014, and made a request to DLI for a giant of $19,500 for FY2015, Nvhich funds would be used for the Robert Busby Memorial, holiday decorations, trash removal, festival promotions, and Scrapfest, Discussion was 'bad regarding OCTA's coitipliancc, with the co promotion requirements of the grant, P, Werli.ng requested that OTCA places a mar-keting piecd in .its next newsletter to lot the OTCA menibers know that DLI has berm contributing to the OTCA for projects completed over the past few years. She also requested that snapshots or summaries of OTCA communications be shared regularly with the DLI Board on a semi- annual basis. L. Crradwohl agreed to do the newsletter marketing piece and semi-amlual recap. P, Werling motioned to approve OCTA's request for the $19,500 grant for FY2015, D, Jolins, Jr, seconded. Motion passed unanimously. D. MICA. FY2015 Grant Request FL Ekwejwzor-Etchie presented a request from MICA for a $2,500 grant to help support the expenses for Jazz Fest and Blues fest, K. Dorslvmcr motioned to approve MICA's request for the $2,500 grant for FY2015. . J. Keusch seconded. Motion passed unaxumously X, OTHER BUSINESS: None, X1. ADJOURN: P. Werlin.g motioned to adjournal 12;14 pan. J. Keusch seconded, Motion passed unanimously. Minutes by N. Proulx 1 N. Prouix, Secretary III. APPROVAL OF AGENDA AND MINUTES: J, Keusch motioned to approve the agenda for the April 10, 2014 meeting. P. Werling seconded Motio� passed unanimously, :tet P. Werling motioned to approve the minutes from the March 20, 2014 meeting and the agenda for the March 20, 2014 meeting. J. Keusch seconded. Motion passed unanimously, IV. OTCA UPDATE L. Gradwhol reported that Zoobies is expanding to include a pizzeria -style restaurant. March of Dimes is having their annual event on the River Trail, Brew Fest will be held at Adado Park, The Mayor is planning to have a safety meeting on April 22 with business owners. Taste and Tour is Saturday from 9 am — 5 pm, V. COMMUNITY POLICING UPDATE Officer M. Salmon reported that the March crime numbers are down drastically from a year ago, St. Patrick's Day went very with no major issues. Now that the weather is warming up he expects to see an increase in panhandlers. Rutter Park is a big concern. He moved the picnic tables and trash cans in the park to hopefully help the situation. He plans to be downtown at all different hours during the spring and summer so that he can be here during the day to help with panhandlers and other situations, and can also be available for the bars in the evenings to help out with anticipated increased patronage. However, he will be gone 4-6 weeks on paternity leave at the end of May, but there will be coverage with other officers. The officers' hours are being re-vatiiped starting May 4, and they are going back to 10 hour, staggered shifts, so there will always be overlap and there will be no period without at least one officer on duty. They hired 11 new officers about a month ago, which will help with coverage. LPD has also taken over the parking division and enforcement of parking meters, so if there are any parking issues, LPD should be notified, VI. DOWNTOWN MAINTENANCE UPDATE & REPORT J. Wood reported that the Lake State maintenance team has been busy cleaning and sweeping curbs and mulching. J. Wood and Scott from the City. did a walk-through to assess damage from the winter's snow removal. Only 1 trash can and 2 benches were damaged. The benches likely will not be replaced at the request of the nearby business owners to discourage loitering by homeless persons. a =t:1 �v CZ) Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday, April 10, 2014 @ 10:30 a,m. Members Present: Terry Carella, Jason Keusch, Nicld Proulx, Phil Clacko, Pamela Werling Members Absent: Tameko Richard, Karl Dorshimor, Doug Johns Jr. Board Advisors Present: Louise Gradwohl Board Advisors Absent: Jessica Yorko, Eric Roselcrans Guests Present: Officer Matt Salmon (out at 10:50) Staff Present: Jenn Wood Staff Absent: Mindy Biladeau I. CALL TO ORDER T. Carellacalled the meeting to order at 10:33 a.m. ei'i II. CITIZENS COMMENTS: None. III. APPROVAL OF AGENDA AND MINUTES: J, Keusch motioned to approve the agenda for the April 10, 2014 meeting. P. Werling seconded Motio� passed unanimously, :tet P. Werling motioned to approve the minutes from the March 20, 2014 meeting and the agenda for the March 20, 2014 meeting. J. Keusch seconded. Motion passed unanimously, IV. OTCA UPDATE L. Gradwhol reported that Zoobies is expanding to include a pizzeria -style restaurant. March of Dimes is having their annual event on the River Trail, Brew Fest will be held at Adado Park, The Mayor is planning to have a safety meeting on April 22 with business owners. Taste and Tour is Saturday from 9 am — 5 pm, V. COMMUNITY POLICING UPDATE Officer M. Salmon reported that the March crime numbers are down drastically from a year ago, St. Patrick's Day went very with no major issues. Now that the weather is warming up he expects to see an increase in panhandlers. Rutter Park is a big concern. He moved the picnic tables and trash cans in the park to hopefully help the situation. He plans to be downtown at all different hours during the spring and summer so that he can be here during the day to help with panhandlers and other situations, and can also be available for the bars in the evenings to help out with anticipated increased patronage. However, he will be gone 4-6 weeks on paternity leave at the end of May, but there will be coverage with other officers. The officers' hours are being re-vatiiped starting May 4, and they are going back to 10 hour, staggered shifts, so there will always be overlap and there will be no period without at least one officer on duty. They hired 11 new officers about a month ago, which will help with coverage. LPD has also taken over the parking division and enforcement of parking meters, so if there are any parking issues, LPD should be notified, VI. DOWNTOWN MAINTENANCE UPDATE & REPORT J. Wood reported that the Lake State maintenance team has been busy cleaning and sweeping curbs and mulching. J. Wood and Scott from the City. did a walk-through to assess damage from the winter's snow removal. Only 1 trash can and 2 benches were damaged. The benches likely will not be replaced at the request of the nearby business owners to discourage loitering by homeless persons. a =t:1 �v CZ) VII, CORRESPONDENCE: Mone, VIII. REPORTS President's Report -T. Carella T, Carella reported that C. Edgerly's last day was yesterday and she received a final report from C, Edgerly before she left, Director's Report -J. Wood J, Wood (filling in for M. Biladeau) reported M. Biladeau plans to return April 29, A draft of the 2015 budget has been included in the Board packet for review. M. Biladeau will be submitting a request to the Mayor's office to renew the PSD for another 3 years at the current rate. Taste of Downtown sponsorship renewals have been sent out. Sponsorship goal this year is $17,450. They are also working on obtaining an entertainment sponsor. Committee Reports: - Business Development - Design . Public Spaces Organization - Promotions Written reports were provided by each of the committees. T, Carella also gave a verbal summary of the Promotions Committee report. P, Werling for the Organization Committee reported that the Volunteer Celebration at MBC went very well, and that the kiosk signs are in the .process of being printed. Purchasers of the signs will get to advertise in a kiosk for 11 inonths for $875. Financial Report, J. Wood provided monthly and year-to-date financial reports, A comparison report was also provided. J. Wood also stated that she contacted Angie at the City to see if the OTCA/MICA grant could be given its own line item in the budget instead of being humped into the Organization Committee line item. She is waiting to hear back from her. P. Clacko made a motion to put the President's, Staff reports, and Committee reports on file, T, Carella seconded. Motion passed unanimously. VIIII. DISCUSSION/ACTION ITEMS A. Continue Draft Budget Discussion FY2015 P. Clacko presented a breakdown of the draft budget for FY2015, separated by general revenues/ekpenses and committee revenues/expenses. Discussion was had as to whether the Breakfast with Santa should be, separated out from Silver Bells and have its own line item, as well as regarding the Silver Bells budget and efforts to get a sponsor for working with Radio Disney on a surprise Grand Marshall for the Parade to celebrate the 30i4 Anniversary, P. Clacko motioned to approve the FY2015 budget as proposed, P. Werling seconded, Motion passed unanimously, X. OTHER BUSINESS; None, XI. ADJOURN: I Keusch motioned to adjourn at 11:29 a.m. P. Werling seconded. Motion passed unanimously. Minutes by N. Proulx N, Proulx, Secretary Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday, May 8, 2014 @ 10:30 a.m. Members Present: Terry Carella, Nicki Proulx, Phil Clacko, Tameko Richard (via conference call), Doug Johns Jr, Members Absent: Karl Dorshimer, Pamela Werling, Jason Keusch Board Advisors Present: None Board Advisors Absent: Jessica. Yorko, Eric Rosekrans, Louise Gradwohl Guests Present: Officer Matt Salmon (out at 10:56), Moe Baumgrass Staff Present: Jenn Wood, Mindy Biladeau, Keara Hanlon Staff Absent: None I. CALL TO ORDER T, Carella called the meeting'to order at 10:45 a,m, II. CITIZENS COMMENTS: None. III. APPROVAL OF AGENDA AND MINUTES: P. Clacko motioned to approve the agenda for the May 8, 2014 meeting and the minutes from the April 10, 2014 meeting, N. Proulx seconded. Motion passed unanimously. IV. OTCA UPDATE None, r.� G1 G11 ,, :o WE V. COMMUNITY POLICING UPDATE Officer M. Salmon reported that the April crime numbers are down in every category from a year ago. April was not a busy month. Foot traffic downtown is picking up with the warmer weather. The bars seem to be doing very well. Pan handling has improved. Many new changes have occurred at LPD, New shift times took effect, which allows the department to have the most officers on duty during the busiest time of the day (3 pm — 2 am). They hired 15-18 new officers, with more anticipated in the fitture, New police cars have been purchased, and a violent crime initiative is in the works, VI. DOWNTOWN MAINTENANCE UPDATE & REPORT M. Baumgrass reported that they've cleaned trash, flower beds/rain gardens have been cleaned and cut back, and cigarette butts have been picked up, City Hall has been reseeded. J. Wood also reported that a new grease binhas been ordered for dumpster alley, and Lake State is cleaning the area, Granger has placed new locks on its dumpsters to help prevent unauthorized use, but there are still issues with Waste Management failing to empty its bins in a timely manner. VII. CORRESPONDENCE: M, Biladeau reported that a letter was received from the Arts Council of Greater Lansing notifying DLI that its $5,700 grant request for out of county marketing for Silver Bells has been approved, VIII. REPORTS President's Report -T. Carella T. Carella reported that M. Biladeau is back from maternity leave, and Keara Hanlon has officially replaced C. Edgerly as the Communications and Marketing Manager, Director's Report -M. Biladeau M, Biladeau reported that the new Adopt a Spot coordinator, Jasmine, will be starting soon and will be working 20 hours/week. The budget hearing at City Council was April 14 and there were no issues. The PSD public hearing is June 2, and notification will be provided to property owners. June 16 is the PSD. renewal date. No new information has been received regarding the office lease. As of May 1, Karp & Associates began paying $600/mozath for their leased spaced. The City will be power washing sidewalks. The Capital City Clean Sweep was rescheduled to May 6 due to weather, and it went well. May 20 is planting day. Draper Eyewear has moved to its new location in the Knapp Center, Hopefiilly there will be a ribbon cutting for the fashion runway within the next month or so, as well. A couple of residents have also received their temporary occupaney.permits for the Knapp Center. MEDC has requested ..that . . DLI re -submit its 2010 proposal for the ice rink project by the river£ront. Five businesses have committed to purchasing kiosk signs. Committee Reports: - Business Development - Design Public Spaces - Organization - Promotions Written reports were provided by each of the committees. Financial Report: J. Wood provided monthly and year-to-date financial reports. A comparison report was also provided. She stated that she has still not received word from the City regarding adding a specific line item for the OTCA/MICA grant, but she has temporarily added the new line item to the internal DLI budget report. D. Johns, Jr. made a notion to put the President's, Staff reports, and Committee reports on file. P. Clacko seconded. Motion passed unanimously. VIIII. DISCUSSION/ACTION ITEMS A. Kaupp Tiles M. Biladeau reported that the City have given DLI a deadline of May 31, 2014 to decide what it is going to do with the tiles from the Knapp building which were saved and have been stored by the City. DLI therefore needs to develop a platform/plan for a fundraiser using the tiles. •K. Dorshimer, T. Carella and M. Biladeau will work together to come up with a plan/proposal. B. Maintenance Contract for District A of PSD M. Biladeau reported that the current maintenance contract with Lake State for District A is set to expire October 31, 2014. There is an option to renew the contract annually for up to 3 years, without having to send the contract out for bid. The Board will need to review the contract and discuss whether it wants to renew the contract or send it out for bid at a meeting in the near future. X. OTHER BUSINESS: None, XI. ADJOURN: T. Carella motioned to adjourn at 11:44 a.m. P. Clacko seconded. Motion passed unanimously. Minutes by N. proulx N. Proulx, Secretary 3 I. CALL TO ORDER T. Carella called the meeting to order at 10:35 a.m. U. CITIZENS COMMENTS: None. III. APPROVAL OF AGENDA AND MINUTES: P. Clacko motioned to approve the agenda for the June 12, 2014 meeting. P. Werling seconded. Motion passed unanimously, N. Sanford motioned to approve the minutes from the May 8, 2014 meeting. T. Carella seconded. Motion passed unanimously. IV. OTCA UPDATE None, V. COMMUNITY POLICING UPDATE Lt. David Emmons introduced Officer M. Rockford as officer filling in for Officer M. Salmon while he's out on paternity leave, He also stated that LPD is aware of the concerts at Rutter Park and the vagrancy on the river trail, and special attention is being paid to those things. Officer M. Rockford stated she was happy to be helping out and that the Board and staff should let her know if they need anything. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT S. Kolonich reported that Moe Baumgrass has been promoted and there will be two new guys taking his place and reporting at future meetings. He also stated that the mulching should be done by tomorrow and the summer mowing schedule has been drafted. Mowing will take place on Tuesdays. VII. CORRESPONDENCE: Addressed in Discussion/Action Items. Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room rr t.. Thursday, June 12, 2014 @ 10:30 a.m. Members Present: Terry Carella, Nicki Sanford, Phil Clacko, Doug Johns Jr. (in at 10.-,44), (-Yl Karl Dorshirner, Pamela Werling CD Members Absent: Jason Keusch, Tameko Richard := , Board Advisors Present: None "`= Board Advisors Absent: Jessica Yorko, Eric Roselcrans, Louise Gradwohl Guests Present: Officer Martha Rockford (out at 10:43), Lieutenant David Emmons clout at 10:43), Jimmy Baumgrass (out at 10:43), Steve Kolonich (out at a 10:43) Staff Present: Mindy Biladeau, Keara Hanlon Staff Absent: Jena Wood I. CALL TO ORDER T. Carella called the meeting to order at 10:35 a.m. U. CITIZENS COMMENTS: None. III. APPROVAL OF AGENDA AND MINUTES: P. Clacko motioned to approve the agenda for the June 12, 2014 meeting. P. Werling seconded. Motion passed unanimously, N. Sanford motioned to approve the minutes from the May 8, 2014 meeting. T. Carella seconded. Motion passed unanimously. IV. OTCA UPDATE None, V. COMMUNITY POLICING UPDATE Lt. David Emmons introduced Officer M. Rockford as officer filling in for Officer M. Salmon while he's out on paternity leave, He also stated that LPD is aware of the concerts at Rutter Park and the vagrancy on the river trail, and special attention is being paid to those things. Officer M. Rockford stated she was happy to be helping out and that the Board and staff should let her know if they need anything. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT S. Kolonich reported that Moe Baumgrass has been promoted and there will be two new guys taking his place and reporting at future meetings. He also stated that the mulching should be done by tomorrow and the summer mowing schedule has been drafted. Mowing will take place on Tuesdays. VII. CORRESPONDENCE: Addressed in Discussion/Action Items. VIII, REPORTS President's Report -T. Carella T, Carella reported that she, K. Dorshimer, and M, Biladeau met regarding the Knapps tiles and they are looking at possible collaborating with the Arts Council or Cooley to develop a fundraiser. They will be coordinating to schedule a time when they can all take a look at the tiles so they can better determine what types of projects would be feasible. K. Dorshimer has found storage for the tiles in ReoTown and the tiles have been moved over there, Director's Report -M. Biladeau M, Biladeau reported that the PSD renewal date with City Council was bumped from June 16 to June 30 due to notices not being sent out on time by the City, Vlahakis showed suite 102 to a potential tenant on May 20, and the tenant apparently has the space on its short list of potential rental sites. Adopt a Spot is going well. MEDC has adopted 18 planters on North Washington and the Edge Partnership adopted a planter on Kalamazoo. The City re -striped the 300 and 400 blocks of South Washington, Silver Bells is gearing up. and TV production planning begins this month. Sponsorship renewals have been sent out, The live broadcast from last year has been nominated for two Michigan EMMY Awards. Decker's closed, but a new business has leased the space and is in the process of building out. Lou & Harry's is moving to Ted Dee's old space and is expected to open in July. There is a massive build out being done in the Knapp's building for the Runway, fashion incubator, which may be completed in August. Dewpoint has rented an entire floor in Knapps (10,000 sq, ft.) and will be brining 130+ employees to the new location. There are also plans to do a grand opening celebration for the Knapps building, perhaps at the end of August. MLCC is moving downtown by the Capitol. The Marketplace is now built to the 5"' floor, The Outfield project has been approved by City Council. The Supreme Court has ruled in the Lansing Casino case that the City can sell the land to the tribe, thereby opening the door for construction to start once the trust has been approved by the Department of the Interior, Committee Reports: - Business Development - Design - Public Spaces - Organization - Promotions Written reports were provided by each of the committees. P. Werling also reported that the Organization Committee is planning the annual meeting which will be held August 20 from 5-7 p.m, at a location to be determined. Financial Report: K, Dorshimer provided monthly and year-to-date financial reports, A comparison report was also provided. P. CIacko made a motion to put the President's, Staff reports, and Committee reports on file, D. Johns, Jr. seconded. Motion passed unanimously. VIIII. DISCUSSJON/ACTION ITEMS A. MICA Request: Fish Rodeo M, Biladeau reported that MICA submitted a written request for $5,000 in emergency funding to help fund the Fish Rodeo, which starts today and mins through Sunday at Addado Riverfront Park. T. Carella moved to adjust the previously -approved OTCA grant to $17,000 for FY 2014-2015, and to increase the previously -approved grant to MICA to $5,000 for FY 2014-2015 to assist with the Fish Rodeo, contingent upon MICA increasing promotion for DLT at Blues Fest and razz Fest. D. Johns, Jr. seconded. Extensive discussion ensued. Motion passed unanimously. P, Werling also suggested that DLI's grant program be placed on a future agenda so that the Board can discuss implementing strict guidelines for how DLI grants will be awarded and disbursed in the future. B, Maintenance Contract for District A of PSD The Board reviewed the cturent maintenance contract for District A of the .PSD. P. Werling motion to exercise the 3rd year option under the current contract. P. Clacko seconded. Motion passed unanimously. M. Biladeau will also approach Lake State to discuss possibly entering into another long-term contract at the expiration of the current contract. X. OTHER BUSINESS: None. XI. ADJOURN: T. Caralla motioned to adjourn at 12:21 p.m. D. Johns, Jr. seconded. Motion passed unanimously. Minutes by N. Sanford N. Salford, Secretary Downtown Lansing Inc. Members Present: Members Absent: Board Advisors Present: Board Advisors Absent: Guests Present: Staff Present: Staff Absent: Board of Directors Meeting Minutes DLI Conference Room Thursday, July 17, 2014 @ 10:30 a.m. Terry Carella, Nicki Sanford, Phil Clacko, Doug Johns Jr., Karl Dorshimer Jason Keusch, Tameko Richard, Pamela Werling Louise Gradwohl (out at 11:45) Jessica Yorko, Eric Rosekrans Officer Matt Salmon Mindy Biladeau, Keara Hanlon, Jezn . Wood {-- None I. CALL TO ORDER T. Carella called the meeting to order at 10:40 a.m. II. CITIZENS COMMENTS: None, III. APPROVAL OF AGENDA AND MINUTES: D. Johns, Jr, motioned to approve the agenda for the July 17, 2014 meeting. Motion passed unanimously. cls K. Dorshimer seconded. D. Johns, Jr. motioned to approve the minutes from the June 12, 2014 meeting. K. Dorshimer seconded. Motion passed unanimously. T z �r IV. OTCA UPDATE L. Gradwohl reported that Curvaceous and Grace are now open at their new locations. Turner Outdoor Theater starts this week. Jazz Fest is the first week of August and Art Feast is on August 16. V. COMMUNITY POLICING UPDATE Officer Matt Salmon reported that he is back from paternity leave. Last weekend's Color Run was successful. LPD is continuing to hire and adapting to the shift changes, which is providing more officers downtown at peak hours. The Captain walked the downtown area with Officer Salmon this past weekend to get an idea of the amount of people in the area; as a result, he will be assigning more officers on foot patrol to cover the downtown area at night during fhe summer. Common Ground went well. Panhandling is being kept to a minimum. There was an incident over the 4u' of July weekend with a fight downtown; however, he does not know of any injuries or property damage resulting from the incident. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT None. D. Johns, Jr. did report that the bridge on Michigan Ave. over the Grand River has accumulated a significant amount of cigarette butts. M. Biladeau stated that she would inform Lake State. and have them clean it up. VII. CORRESPONDENCE: None. VIII. REPORTS President's Report -T. Carella T. Carella updated the board on the Knapp's tile project. K. Dorshimer has secured a storage location in REO Town for the tiles that were saved. Terry, Karl and Mindy will be going to the storage to take photos and to access what we have to help figure out ideas on how DLI can use these as a fundraiser. Director's Report -M. Biladeau M. Biladeau reported that Taste of Downtown is this Saturday from 3-8 pm. Ticket sales are ahead of pace from last year, and the weather forecast looks great for the event. K.eara has appeared on local TV along with chefs from Troppo and Tavern on the Square and radio along with the owners of P Squared Wine Bar promoting the event. Silver Bells fundraising is going well. Cash goal is $180,000 and we just hit over $100,000. Granger provided sponsorship for the tree lights so there will be 2x the amount of LED lights on the tree this year as in previous years. Bronnor's also donated $2,000 for lights. The live broadcast from last year won a Michigan EMMY Award. New downtown business Dewpoint has committed $5,000 for the event. LaFille Gallery is working on the ornament. There is an entry fee for the parade this year which should raise an additional. $6,000 for the event: $150 fee, $100 for nonprofits and the fee is waived for sponsorships of $1,000 or more. The Coordinating Committee is also working on a new website for the event, and working with FOX 47 to do a website poll where the public will be able to vote for which songs will be sung during the Community Sing. The Larry Callahan and Selected of God choir from Detroit has been secured for the Community Sing, New York Burrito/Downtown Subs closed. Jersey Giant had a soft opening yesterday. They are working on signage and outdoor seating. Lou & Harry's is scheduled to open August 11 in Ted Dee's old space at 119 S. Washington Square. The Runway, fashion incubator, is scheduled to open in August, and they are working on a grand opening for the entire Knapp's Center for the end of August. Dewpoint is scheduled to open in mid-September. Marketplace is scheduled to open in the fall with 80+ units. Committee Reports: - Business Development Design - Public Spaces Organization - Promotions Written reports -were provided by each of the committees. financial Report: K. Dorshimer provided monthly and year-to-date financial reports. A comparison report was also provided. M. Biladeau stated that DLI weathered a bad storm with the increase in rent, unexpected salt usage and employee buyouts. Depending on the final amount owed to the City for cell phones, the fund balance at the end of the fiscal year should be in the $7,500-$8,400 range. K. Dorshimer is going to put together a recap of all projects showing budgeted amounts, expenses and revenues so that the Board can better evaluate them. P. Clacko made a motion to put the President's, Staff reports, and Committee reports on file. N. Sanford seconded. Motion passed unanimously. VIIII. DISCUSSION/ACTION ITEMS A. MICA and OTCA FY15 Grant Agreement Update M, Biladeau reported that OTCA signed its Grant Agreement, Stakeholders will be informed of the grant through OTCA's newsletter and promotional materials, She is still working on obtaining MICA's signed Grant Agreement, Since DLI has granted $5,000, MICA requested that DLT select a sponsorship package for Jazz Fest/Blues Fest equivalent to a $5,000 sponsorship. M, Biladeau will find out what sponsorships are still available and report to the Board so that a decision can be made, B, Maintenance Contract for District A of PSD Update M. Biladeau reported that she informed Steve Kolonich of bake State that DLI would exercise its 3`' year option under the current contract, and that it was interested in negotiating another longterm contract for maintenance services. Steve indicated that he would do so. M. BiIadeau and J, Wood will review the current contract to see if any changes are necessary for the new contract. C. MMS Year-End/Acereditation: November 5 (Self Evaluation Surveys) M. Biladeau reported that she forwarded an email from Laura at MMS to the Board members on June 30, containing a link to a survey that needs to be completed by each Board member by August 8 as part of the year-end accreditation process. D. Annual Meeting: August 20 at Accident Fund 5-7 pm M. Biladeau reported that the DLI Annual Meeting is August 20 at the Accident Fund from 5-7 pm. The Organization Committee is hard at work making arrangements. Invitations have been sent to property owners/stakeholders. It is important that those planning to attend RSVP, due to the Accident Fund's strict security measures. The format will be the same as last year, with a cash bar and music. X. OTHER BUSINESS: None, X1. ADJOURN: P. Clacko motioned to adjourn at 12:01 p.m. T. Carella seconded. Motion passed unanimously. Minutes by N. Sanford N. Sanford, Secretary 3 II. Citizen's Comments None III. Approval of Agenda & Minutes D. Johns motioned to approve the agenda for the September 16, 2014 meeting and the minutes from the August 26, 2014 meeting. K.Dorshimer seconded. Motion passed unanimously. IV. Old Town Commercial Association Update No representatives were present. Megan Barrett has been named the new OTCA Executive Director. V. Community Policing Update No officers were present. There are two areas noted as potential concern, (1) "The Wall", which is located on the west side of the building at the corner of S. Washington Square & Lenawee Street; and (2) The corner by Rum Runners. VI. Downtown Maintenance Update & Report No representatives were present. It is noted that salt costs have increased significantly based on supply / demand and an upcoming winter similar to last years. DLI takes advantage of buying power through the City of Lansing at $52/ton (vs $42/ton last year) a 24% cost increase. Standard commercial rates are > $100/ton. VII. Correspondence None Page 1 of 3 Downtown Lansing, Inc. Board of Directors Meeting Minutes DLI Conference Room Tuesday, September 16, 2014 @ 8:00am ` ra Members Present: Terry Carella, Phil Clacko, Doug Johns Jr., Karl Dorshimer, Tameko Richard f rl Members Absent: Jason Keusch, Pamela Werling Board Advisors Present: None Board Advisors Absent: Jessica Yorko, Eric Rosekrans Guests Present: None-; N Staff Present: Mindy Biladeau Staff Absent: Jenn Wood 'CD I. Call to Order T. Carella called the meeting to order at 8:07a.m. II. Citizen's Comments None III. Approval of Agenda & Minutes D. Johns motioned to approve the agenda for the September 16, 2014 meeting and the minutes from the August 26, 2014 meeting. K.Dorshimer seconded. Motion passed unanimously. IV. Old Town Commercial Association Update No representatives were present. Megan Barrett has been named the new OTCA Executive Director. V. Community Policing Update No officers were present. There are two areas noted as potential concern, (1) "The Wall", which is located on the west side of the building at the corner of S. Washington Square & Lenawee Street; and (2) The corner by Rum Runners. VI. Downtown Maintenance Update & Report No representatives were present. It is noted that salt costs have increased significantly based on supply / demand and an upcoming winter similar to last years. DLI takes advantage of buying power through the City of Lansing at $52/ton (vs $42/ton last year) a 24% cost increase. Standard commercial rates are > $100/ton. VII. Correspondence None Page 1 of 3 VIII. Reports President's Report — T. Carella T.Carella informed the Board that she nominated Mindy for a 10 Over the Next 10 Award for young professionals. She also reviewed the agenda for this month's DLI Annual Stakeholder's meeting, set to take place on Wednesday, September 17, 2014 at Accident Fund. Director's Report - M.Biladeau M. Biladeau let the board know that K.Hanlon, Communications & Marketing Director, resigned. Anew job posting has already been opened and closed on 9/15/14. At initial glance, several applications look promising. The goal is to have someone by the end of October. Upcoming Dates: - 9/16: Dewpoint Ribbon Cutting - 10/7: Retail Merchandising Workshop @ MSUFCU, includes eight 1:1 consultations - 10/9: Runway Ribbon Cutting & Grand Opening 0 10 Designers confirmed (12 spot total were available) 0 3,000 SF of Retail Space - 10/21: Board Retreat, 4:00-6:OOpm - 10/27: Trick O' Treat on the Square, 5:00-7:OOpm - 11/21: Silver Bells Committee Reports: - Business Development - Design - Public Spaces - Organization - Promotions Written reports were provided by each of the committees. Financial Report: K.Dorshimer presented the monthly and year-to-date financial reports through August 2014. There was some discussion on Silver Bells project revenues and expenses, and M.Biladeau indicated that the project is tracking according to budget. Rental income at $1,200 is from DLI's sublease at $600/mth for two months. Rent expense was $0 for August, as two months were recognized in July accounting for July and August. No other noteworthy items were discussed. P.Clacko made a motion to put the President's, Staff reports, and Committee reports on file. D.Johns seconded. Motion passed unanimously. IX. Discussion/Action Items: A. Letter of Resignation -Nicole Sanford N. Sanford accepted a new position at Delta Dental as Assistant General Counsel so is no longer in the downtown district. The board accepted N.Sandord's resignation from the DLI Board of Directors via Motion from K.Dorshimer and second by D.Johns. There was recommendation to look for another like attorney to help with legal matters. N.Sanford provided a suggestion. M.Biladeau will meet with this Page 2of3 gentleman from the Fraser Firm. There are now two board openings, as Pamela Werling also recently resigned. B. Office Lease/Ste.102: ArtServe Michigan Mr. Slater from NAI has shown DLI's Ste. 102 space a couple times and thought ArtServe was going to offer. For various reasons, ArtServe did not offer. DLI is still looking for a sublease tenant. DLI needs to provide the Landlord with 6 months notice of it's intent to exercise its option to renew for one year by November 30, 2014. At this point, DLI is weighing out the likelihood of finding a tenant or obtaining space at cheaper rates. D.Johns will be looking around as well. Recommendation was given that the board will need to have a game plan by the November I". C. Executive Director Job Description M.Biladeau presented an updated Executive Director Job Description at last month's board meeting. After the board had further review, a motion was made by P.Clacko and seconded by T.Carella to accept as written. Motion passed unanimously. X. Other Business Beer Grotto is moving in on the East corner of the Stadium District, providing an anchor solid tenant. Recommendation was provided to consider branding Michigan Avenue related to beer/wine/bar/restaurant. XI. Adjourn D.Johns motioned to adjourn, K.Dorshimer seconded. Motion passed unanimously. Minutes by P.Clacko P.Clacko, Vice President�'"`"l & Acting Secretary Page 3 of 3 Downtown Lansing, Inc. Board of Directors Meeting Minutes DLI Conference Room Tuesday, October 17, 2014 @ 10:30am Members Present: Terry Carella, Phil Clacko, Doug Johns Jr., Karl Dorshimer, Tameko Richard Members Absent: Jason Keusch, Board Advisors Present: None �=a Board Advisors Absent: Jessica Yorko, Eric Rosekrans `= Guests Present: None --. Staff Present: Mindy Biladeau _. Staff Absent: Jenn Wood " c� r-. I. Call to Order T. Carella called the meeting to order at 10.40 a.m. H. Citizen's Comments None III. Approval of Agenda & Minutes P. Clacko motioned to approve the agenda for the October 17, 2014 meeting and the minutes from the September 16, 2014 meeting. K. Dorshimer seconded. Motion passed unanimously. IV. Old Town Commercial Association Update No representatives were present. There is a new Director Megan Barrett. V. Community Policing Update Officer Salmon was present. Summer is coming to a close, the season is getting colder, and day time issues seem to be greater than night issues. In particular, loitering and panhandling. It should be noted that panhandling is not a crime; however, it's the officer's goal to keep traffic moving. LPD will have an appropriate amount of officers on duty for Halloween, noting it's a Friday night and there is the Tour of Terror Bar Crawl. VI. Downtown Maintenance Update & Report A representative from Lake State was present. There were no day to day issues to note. Fall clean up and cutting back of plants was underway, along with "Winter Coordination" meetings with the City of Lansing Public Service Department. The first WC meeting is scheduled for 10/17. Tree lights will be hung along Michigan Avenue soon. VII. Correspondence Pamela Werling provided her letter of resignation from the DLI board of directors, as she no longer is a downtown resident. She will remain as Chair of the Organization Committee. Page 1 of 3 VIII. Reports President's Report — T. Carella T. Carella noted `The Runway' Ribbon Cutting & Grand Opening that took place on 10/9. She attended along with several other downtown stakeholders. It was well attended and very exciting! More retail is a great need to continue our downtown growth goals. Director's Report - M. Biladeau M. Biladeau announced that the new DLI Communications & Marketing Manager will be Layna Anderson. Her start date is 10/27. Upcoming Dates: - 10/21: Board Retreat, 4:00-6:00pm - Holiday Co-op TV Campaign will start soon, contracted with FOX 47 - 10/27: Trick or Treat on the Square, 5:00-7:O0pm - 11/07: Adopt A Spot Program Fall Cutback for the Rain Gardens (9:OOam-noon) - 11/21: Silver Bells Committee Reports: - Business Development Design Public Spaces Organization Promotions Written reports were provided by each of the committees. Financial Report: K. Dorshimer presented the monthly and year-to-date financial reports through September 2014. DLI received $19k in Assessment revenue, which is in line with the Summer property tax schedule. Revenues have continued for Silver Bells and Trick or Treat on the Square, and Taste of Downtown has wrapped up. Noteworthy expenses were $4k for seasonal Downtown Guides, $5k for a Grant payment to MICA, and $1 Ok for Silver Bells. P.Clacko motioned to put all reports on file. T. Carella seconded. Motion passed unanimously. IX. Discussion/Action Items: A. Letter of Resignation -Pamela Werling P. Werling moved out of the PSD boundaries, which required her to resign from her `Resident' Board Position. See other notes in the Correspondence section of the minutes. The board accepted P. Werling's resignation from the DLI Board of Directors via Motion from D.Johns and second by P.Claeko. The motion passed unanimously. Page 2of3 B. DLI Board Retreat, Oct. 21— Agenda Review The board reviewed the agenda and had preliminary discussion regarding the retreat. All members present, indicated they will be in attendance. The agenda was approved by'motion from K. Dorshimer and seconded by D.Johns. Motion passed unanimously. C. Office Lease/Ste.102: ArtServe Michigan The DLI current lease expires on April 30, 2015. The DLI must exercise its option to renew six months in advance, by November 30, 2014. The board discussed their desire to stay and continue to try to find a tenant to sublease the extra 600 sq. ft. D. Johns approached our landlord and requested a partial rental reprieve given the organization's lack of being able to find a tenant. The landlord agreed to a six-month reprieve of $600 per month as long as the DLI were to exercise its three year option. K. Dorshimer motioned to exercise its option to renew, and was seconded by D. Johns. The motion passed unanimously. D. Knapps Tiles There are 25-30 usable tiles. Each tile would need some work as they are dirty and have rough / sharp edges. There are a few ideas of what to do with them, including an outright sale to the public acid engage an artist to improve the tiles — then sell and split profits. At a minimum the tiles will need to be moved soon, as the place where they are being kept is asking for it. The tiles are approx 2 ft by 3ft and are heavy. K. Dorshimer, T. Carella and M. Biladeau will figure out a game plan soon. E. Nov. 5`h Year -End Main Street Accreditation Several stakeholders are meeting with the Main Street Accreditation group on November 5`h. The Board will meet with them at 11:00 am to review performance since our designation was awarded in 2013. X. Other Business None XI. Adjourn K. Dorshimer motioned to adjourn, P. Clacko seconded. Motion passed unanimously. Minutes by P.Clacko P.Clacko, Vice President & Acting Secretary Page 3 of 3 Downtown Lansing, Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday, December 11, 2014 @ 10:30am Members Present: Terry Carella, Phil Clacko, Doug Johns Jr., Karl Dorshimef, , Tameko Richard . -n Members Absent: Jason Keusch Board Advisors Present: None Board Advisors Absent: Jessica Yorko, Megan Barrett W Guests Present: None Staff Present: Mindy Biladeau, Layna Anderson, Jenn Wood C2 o Staff Absent: None r._ c;? cD I. Call to Order T. Carella called the meeting to order at 10:45 a.m. II. Citizen's Comments None III. Approval of Agenda & Minutes D. Johns motioned to approve the agenda for the December 11, 2014 meeting and the minutes from the October 17, 2014 meeting. K. Dorshimer seconded. Motion passed unanimously. IV. Old Town Commercial Association Update No representatives were present. V. Community Policing Update No representatives were present. VI. Downtown Maintenance Update & Report No representatives were present. VII. Correspondence - MICA: Thank You letter received for our partnership with Blues Fest. - Lease Renewal Letter: The DLI wrote to their landlord exercising its option to renew their lease agreement for three years starting May 1, 2015, along with a request for a credit of $600 per month for six months. The landlord had received the letter and acknowledged our option and request for credit. Page 1 of 3 VIII. Reports President's Report — T. Carella T. Carella congratulated the staff and board on another great Silver Bells event. Director's Report - M. Biladeau M. Biladeau announced the resignation of Jenn Wood as the Revitalization Coordinator. J. Wood is taking a role with the MEDC as an Events Analyst with Pure Michigan. Her last day will be December 17, 2014. Given the staff opening, Mindy is strategizing the organization's needs. The new position may or may not be the same depending on the findings. Upcoming Dates: - The Eyde Company opening in March - The Beer Grotto opening in March Committee Reports: - Business Development - Design - Public Spaces - Organization - Promotions Written reports were provided by each of the committees. Financial Report: K. Dorshimer presented the monthly and year-to-date financial reports through November 2014. DLI received revenues for Assessments ($92k) and Silver Bells ($98k). These figures are in line with the Summer property tax schedule and event schedule. Noteworthy expenses were $ l Ok for seasonal Downtown decorations and $78k for Silver Bells. P .Clacko motioned to put all reports on file. D. Johns seconded. Motion passed unanimously. IX. Discussion/Action Items: A. Ste. 102 Lease Update: Steve Slater Steve Slater from NAI/TMN Commercial was present to give an update regarding the Ste. 102 space. There is an interested non-profit, but they are not willing to sign a multi-year lease agreement. They have seen the suite once, and have not talked with Mr. Slater in over two weeks. T. Carella motioned to allow M. Biladeau and S. Slater the latitude to negotiate a rental agreement if the non-profit is still interested. D. Johns seconded. The motion passed unanimously. Page 2of3 B. DLI Board Retreat Report / Confirm FY15-16 Goals The board reviewed its retreat minutes from October 21St. The board acknowledged and confirmed the goals outlined. T. Carella motioned was made to formally adopt the Goals for FY15-16 as written in the retreat minutes. D. Johns seconded. The motion passed unanimously. X. Other Business None XI. Adjourn K. Dorshimer motioned to adjourn at 12:15 p.m, D. Johns seconded. Motion passed unanimously. Minutes by P.Clacko P. Clacko, Vice President & Acting Secretary Page 3 of 3