Loading...
HomeMy WebLinkAbout2012 DLI Meeting MinutesDowntown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday, January 12, 2012 @ 11:30 a.m. Members Present: Members Absent: Board Advisors Present: Board Advisors Absent: Guests Present: Staff Present: Doug Johns, Jr., Phil Clacko (conference call), Nicole Proulx, Vince Villegas, Karl Dorshimer Terry Carella, Kris Elliott Louise Gradwohl Jessica Yorko, Eric Rosekrans Captain Yankowski, Jimmy Baumgras Mindy Biladeau, Jenn Wood, Cathleen Edgerly I. CALL TO ORDER D. Johns Jr. called the meeting to order at 11:50 a.m. H. CITIZENS COMMENTS None M. APROVAL OF AGENDA AND MINUTES N. Proulx motioned to approve the December 8, 2011 minutes and the January 12, 2012 agenda. V. Villegas seconded. Motion passed unanimously. IV. OTCA UPDATE M. Biladeau introduced and welcomed the new Old Town Commercial Association Director, Louise Gradwohl. L. Gradwohl reported that the 2011 Dickens Village was a success. OTCA is currently coordinating their Annual Meeting which is coming up in February. L. Gradwohl extended an invitation to all board members and staff. V. COMMUNITY POLICNG UPDATE Captain Yankowski reported that there was an incident that occurred downtown on New Years Eve that unfortunately resulted in a death. The incident is under investigation and is currently being treated as a homicide. With increased foot traffic downtown comes increased possibilities of confrontation and it's a shame bad things occur but having said that, the downtown continues to have good things happening that outweigh the negative encounters. The Lansing Police Department (LPD) is running many problem solving crews in the downtown and they are utilizing public surveillance cameras. The LPD received a grant from CATA and they are putting officers at the downtown CATA location area late afternoon/early evening. � 4 M. APROVAL OF AGENDA AND MINUTES N. Proulx motioned to approve the December 8, 2011 minutes and the January 12, 2012 agenda. V. Villegas seconded. Motion passed unanimously. IV. OTCA UPDATE M. Biladeau introduced and welcomed the new Old Town Commercial Association Director, Louise Gradwohl. L. Gradwohl reported that the 2011 Dickens Village was a success. OTCA is currently coordinating their Annual Meeting which is coming up in February. L. Gradwohl extended an invitation to all board members and staff. V. COMMUNITY POLICNG UPDATE Captain Yankowski reported that there was an incident that occurred downtown on New Years Eve that unfortunately resulted in a death. The incident is under investigation and is currently being treated as a homicide. With increased foot traffic downtown comes increased possibilities of confrontation and it's a shame bad things occur but having said that, the downtown continues to have good things happening that outweigh the negative encounters. The Lansing Police Department (LPD) is running many problem solving crews in the downtown and they are utilizing public surveillance cameras. The LPD received a grant from CATA and they are putting officers at the downtown CATA location area late afternoon/early evening. Captain Yankowski reiterated that he does not want to discourage all the good progress that the downtown has shown over the years by the few unfortunate events. DOWNTOWN MAINTENANCE UPDATE & REPORT J. Baumgras with Lake State reported that they continue to empty all trash receptacles, remove unwanted posters and flyers and maintain the four recycling containers downtown. Lake State cut back all the remaining perennials and long grasses last week and cleaned out all of the flower beds and rain gardens. They also removed all the Adopt A Spot signs and will be storing them for the winter months. Many of the signs were damaged during the winter months last year. Lake State also did a very thorough job cleaning dumpster alley. They power washed and removed all trash, grease and grime. CORRESPONDENCE None REPORTS President's Report- Doug Johns Jr. None Director's Report- Mindy Biladeau M. Biladeau welcomed Karl Dorshimer, President of the Lansing Economic Development Corporation to the DLI board. He replaced the seat formally held by Bob Trezise as the board's City of Lansing representative. M. Biladeau is currently working through agreements with OTCA and MICA and hopes to have a contract finalized in the near future. M. Biladeau and C. Edgerly are currently putting together the FY2011 DLI Annual Report. The Annual Report is due to the Mayor's office by January 23, 2012. FY2012 projected year end numbers and FY2013 budget planning is underway. A draft proposed budget for FY2013 is due by Monday, January 30. The Black Rose will be opening soon at 101 S. Washington Square. Communications & Marketing Managers Report- Cathleen Edgerly C. Edgerly reported that the DLI Twitter profile now has over 2,700 followers which is up 195 from last month. The DLI website is up to date daily with news, events and current businesses. DLI continues to promote sponsorship of the website at $175/month. Website sponsorship offers businesses an inexpensive way to advertise while covering DLI's monthly hosting fee. The final draft of the Spring/Sunnner edition of the Downtown Guides has been compiled and sent to Traction for assembly. All new merchants had their information added to the listing and were also given the opportunity to upgrade their listing with a photo. In addition to the January edition of the "Around the Block" Newsletter, A New Year's special edition of the Monthly "Around the Block " Newsletter was sent on December 23 highlighting all the New Year's Eve specials that were being offered by downtown businesses. Plans are well underway for Frost Festl2. All logos have been updated, event materials have been ordered and some of the promotional pieces have already been produces and distributed. Additional promotional pieces will be produced as sponsors are confirmed and the bands are scheduled. Financial Report/Balance Report J. Wood provided the Board with the November Finance Report. A brief explanation was provided for each line item and questions were welcomed. V. Villegas motioned to put the President's, Director's, Marketing & Communications Manager and Finance reports on file. P. Clacko seconded. Motion Passed unanimously. VIIII. DISCUSSION/ACTION ITEMS A. Resolution for MMS Associate Level (Motion Needed) M. Biladeau reported that unfortunately we were unable to put together our application to become a Selected Level Main Street Community by the deadline of December 2, 2011. M. Biladeau recommended that we remain at the Associate Level for one more year. P. Clacko motioned to approve that DLI continue with their participation with the Main Street Center at the Associate Level. N. Proulx seconded. Motion passed unanimously. B. Set Up Nominating Committee to Elect DLI Board Officers (Motion Needed) Each year the DLI Board elects officers as stated in the DLI By -Laws. M. Biladeau recommended that the board put together a three member nominating committee, which will create a list of officers for 2012 to be voted on at the February meeting. This is the process that was used last year and it seemed to work well. V. Villegas motioned to approve a three member nominating committee consisting of D. Johns, Jr., Terry Carella and P. Clacko. N. Proulx seconded. Motion passed unanimously. C. Annual Business Owner Survey Each year the Business Development Committee does a survey for cominercial businesses within the A District of the PSD. M. Biladeau provided a copy to each Board member and asked for edits and feedbacks. Surveys will be mailed and emailed to business owners at the end of January. Survey will also be available online through Survey Monkey. D. Nighttime Street Vending Pilot Program (Motion Needed) M. Biladeau reported that upon the review of the 2011 Nighttime Street Vendor Pilot program by the Design Committee and DLI staff, she would like to recornmend to the Board that the Nighttime Street Vendor Pilot Program continue through the 2012 permit season (March 15-Novernber 19, 2012) V. Villegas motioned to approve extending the Nighttime Street Vending Pilot Program through the 2012 permit season. N. Proulx seconded. Motion passed unanimously. X. Other Business None XI. ADJOURN P. Clacko motioned to adjourn. N. Proulx seconded. Motion passed unanimously. Meeting adjourned at 12:30 p.m. r - Minutes by J. Wood:L��� Clacko,`Secretary Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday, February 9, 2012 cd 11:30 axa. Members Present: Members Absent: Board Advisors Present: Board Advisors Absent: Guests Present: Staff Present: n r J.F•i 4 FA l;: 0 1 L'u� Doug Johns, Jr., Phil Clacko, Nicole Proulx, Karl Dorslninner, Kris Elliott Terry Carella, Vince Villegas None Jessica Yorko, Eric Rosekrans, Louise Gradwohl Mae Baumgras, Aaron Matthews Mindy Biladeau, Jenn Wood, Cathleen Edgerly I. CALL TO ORDER D. Johns Jr. called the meeting to order at 11:35 a.m. H. CITIZENS COMMENTS None III. APROVAL OF AGENDA AND MINUTES N. Proulx motioned to approve the January 12, 2012 minutes and the February 9, 2012 agenda. P. Clacko seconded. Motion passed unanimously. IV. OTCA UPDATE OTCA Director, Louise Gradwohl was not present to give an update but OTCA Board member, Aaron Matthews reported that the Old Town Commercial Association is currently gearing up for the Taste & Tour of Old Time which is scheduled the first week of June. A. Matthews also reported that the damn repair work in Old Town is almost complete. V. COMMUNITY POLICNG UPDATE None VI. DOWNTOWN MAINTENANCE UPDATE & REPORT M. Baumgras with Lake State reported that they continue to empty all trash receptacles, remove unwanted posters and flyers and maintain the four recycling containers downtown. Recently there have been boxes stuck under the dumpsters located at dumpster alley and also left beside them for disposal. One of the grease bins now has a Kepee sticker on it and the lid continues to be left open. J. Wood will contact Kewpee with a friendly reminder that the lid needs to remain closed. To date, approximately 69 tons of salt leas been used. To date last year DLI had used approximately 122 tons of salt. CORRESPONDENCE None REPORTS President's Report- Doug Johns Jr. D. Johns, Jr. complimented DLI for doing an excellent job at promoting Frost Fest 2012. He also encouraged all board members to attend if they were available. Director's Report- Mindy Biladeau M. Biladeau reported that downtown resident, Pain Werling has submitted an application to the Mayor's Office to serve on the Downtown Lansing Inc. Board of Directors. Pam works for Susan G. Komen of Mid Michigan. She also currently partners with DLI on Lansing in the Pink and she coordinates the Race for the Cure which takes place downtown in April. Her experiences make a great fit for being involved with our organization. Jason Keusch with Troppo is also interested and submitted his application today. DLI is currently working on an agreement with the Lansing Economic Development Corporation to be the project manager for updating the Downtown Market Study during FY2012 DLI is working with the Board of Water & Light, City of Lansing Public Service and Parks & Recreation Departments along with Impression 5 to get started on a much needed spring beautification project. The DLI Design Committee and DLI staff are working with representatives from the local chapter of the American Institute of Architects and members of the Lansing Historical Society on finalizing and printing a Downtown Architectural Walking Tour brochure. Volunteers will be trained to conduct lunchtime and weekend tours throughout the Spring/Summer months. Communications & Marketing Managers Report- Cathleen Edgerly C. Edgerly reported that the DLI Twitter profile now has over 2,800 followers which is up 70 plus from last month. The increase is slightly down which DLI contributes to the increased visits to the much talked about Frost Fest 2012. Frost Fest 2012 has received great media coverage, including WILY, 94.1, The Review, City Pulse and Capital Gains also did a write up on it. The DLI website is up to date daily with news, events and current businesses. DLI continues to promote sponsorship of the website at $175/month. Website sponsorship offers businesses an inexpensive way to advertise while covering DLI's monthly hosting fee. The filial draft of the Spring/Summer edition of the Downtown Guides has been compiled and sent to Traction for assembly. All new merchants had their information added to the listing and were also given the opportunity to upgrade their listing with a photo. The guides should be in print by mid February and distributed by the end of the month Financial Report/Balance Report J. Wood provided the Board with the FY2011 year end numbers and a brief explanation was provided for each line item and questions were welcomed. P. Clacko motioned to put the President's, Director's, Marketing & Communications Manager and Finance reports on file. K. Elliott seconded. Motion Passed unanimously. VIIII. DISCUSSION/ACTION ITEMS A. Election of DLI Board Officers (Motion Needed) The board set up a Board Officer Nominating Committee at the January meeting that consisted of D. Johns, Jr., P. CIacko and T. Carella. P. Clacko reported that the nominating committee unanimously decided that the current President, D. Johns, Jr., Vice President, T. Carella and Secretary, P. Clacko remain in their current officer positions and that -Karl Dorshimer take on the Treasurer Officer position. The nominating committee also recommended that the Officer terms be extended to 2 years rather than the current one year terms stated in the DLI By Laws. P. Clacko motioned to approve that the current DLI Board Officers remain in their current positions and that Karl Dorshimer be appointed Treasurer and that Officer positions be extended to two years in the DLI By Laws. N. Proulx seconded. Motion passed unanimously. B. Introduction of DLI By -Law Amendments M. Biladeau recommended that the following changes to the DLI By -Laws: Updating to reflect name change from Lansing Principal Shopping District to Downtown Lansing Inc. Section 6. 1.1 Officers serve two years in elected position rather than one year Section 7.1 page four monthly meetings on the second Thursday of each month, instead of Tuesday The Board will review/discuss introduced amendments and vote on amendments at the March 8th Board meeting. C. OTCA Grant Agreement Mindy provided each Board member with a contract agreement between DLI/PSD and the Old Town Commercial Association (OTCA) for review and recommended approval. Old Town Conunercial Association Board member, Aaron Matthews was present to briefly discuss OTCA's future plans for the giant dollars. Their plans include physical, long tens enhancements to Old Town which he stated is very important so that business owners can see their assessment dollars being invested. P. Clacko motioned to approve approval of the contract agreement between DLI/PSD and Old Town Commercial Association (OTCA). N. Proulx seconded. Motion passed uuanunously. D. MICA Grant Agreement (Motion Needed) Mindy provided each Board member with a proposed contract agreement between DLI/PSD and MICA. N. Proulx motioned to approve the contract between DLI/PSD and MICA. K. Dorshinier seconded. Motion passed unanimously. E. FY2011 Budget Presentation (Motion Needed) M. Biladeau provided each Board member with charts and graphs comparing FY2008- FY2011. M. Biladeau outlined the continued increase in revenues and operating fund balance and broke down into percentages, how all budgeted dollars are spent. P. Clacko motioned to approve FY2011 year end numbers and comparisons from FY2008. N. Proulx seconded. Motion passed unanimously. X. Other Business M. Biladeau distributed FY 2010/2011 Annual Reports to all Board members. XI. ADJOURN P. Clacko motioned to adjourn. N. Proulx seconded. Motion passed unanimously. Meeting adjourned at 12:45 p.m. Minutes by 1. wood: Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday, April 12, 2012 @ 11:30 a.m. Members Present: Doug Johns, Jr., Phil Clacko (conference call), Karl Dorshimer, Terry Carella, Pam Werling Members Absent: Kris Elliott, Vince Villegas, Nicole Proulx Board Advisors Present: Louise Gradwohl _ Board Advisors Absent: Jessica Yorko, Eric Rosekrans t Guests Present: Moe Baumgras, Captain Yankowski, Aaron Matthews - Linda Burnham, Jayme King Staff Present: Mindy Biladeau, Jelin Wood, Cathleen Edgerly T _` I. CALL TO ORDER D. Johns Jr. called the meeting to order at 11:40 a.m. II. CITIZENS COMMENTS None III. APPROVAL OF AGENDA AND MINUTES T. Carella motioned to approve the February 17, 2012 minutes and the April 12, 2012 agenda. K. Dorshimer seconded. Motion passed unanimously. IV. OTCA UPDATE OTCA Director, Louise Gradwohl reported that they are gearing up for the Taste & Tour of Old Town and all summer festivals. Edge Partnerships moved from Old Town to Kalamazoo St., downtown and an antique store is moving into their old space. V. COMMUNITY POLICNG UPDATE Captain Yankowski reported that there has been several break ins into vehicles along the Lansing River Trail, Museum Drive, and at the Lansing Center. LPD believes that the same individual is responsible for all of them. An arrest was made and a warrant is out for another individual in the homicide that occurred outside of Brantrigan Brothers on New Years Eve. All suspects are believed to be employed by or associated with Brannigan Brothers. With the warm up of the weather, there has been an increase in pan handling in and around the downtown area. Captain Yankowki urges everyone to report any aggressive pan handling to the Police Department immediately. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT M. Baumgras with Lake State reported that they continue to empty all trash receptacles, remove unwanted posters and flyers and maintain the four recycling containers downtown. The amount of trash has increased with the warm weather and they are now collecting recycling two times a week as opposed to the prior once per week schedule. Lake State started mowing grass areas within the PSD A District that are in need of it and they have treated grass for weeds and crab grass. All paint touch ups to the benches and trash cans in the public right of way have all been completed. CORRESPONDENCE M. Biladeau shared a letter that DLI staff received from the Girl Scouts Heart of Michigan. REPORTS President's Report- Doug Johns Jr. D. Johns, Jr. welcomed newly appointed Board Member, Pamela Werli.ng. P. Werling is a downtown resident and works for the Mid -Michigan Susan G. Komen organization. P. Werling has worked closed with DLI over the past -3 years on Pink Up the Town, which has expanded into a week long Lansing In the Pink Promotion. D. Johns, Jr. also welcomed back Communications & Marketing Manager, Cathleen Edgerly from maternity leave. Director's Report- Mindy Biladeau M. Biladeau reported J. Wood and herself attended the 2012 National Main Street Conference in Baltimore last week. The conference offered educational information on Urban Main Street programs which was very insightful. M. Biladeau and J. Wood thanked the Board to allowing them to attend. Every year the DLI Board uses the City of Lansing suite at the Cooley Stadium to watch a Lugnuts game. M. Biladeau would like to know what days would work best for the Board Members and their families to attend. M. Biladeau will forward possible dates and reserve the one that the majority of the board agrees on. A sub -committee of the Beautification Committee is working with the Board of Water & Light, City of Lansing Public Service and Parks & Recreation Departments along with Impression 5 to get started on a much needed Museum Drive beautification project. Twenty two trees were removed last week. A planting of the cul-de-sac area will take place on Saturday, May 5 in conjunction with Adopt A River prograin. This area will be planted by volunteers. The median areas and sloped hill area will be prepped and planted by the contactor. The City will be resurfacing the road sometime in June or after July 1. The Board of Water & Light will be changing all of the lamp pole heads to LED lights. DLI is donating banner hardware for 16 poles and Impression 5, RE Olds Museum and BWL will have banners on them year round. BWL is also getting a new fence to replace the old one that runs along their property line, which is the back of the Dye Water Plant, that runs along almost the entire eastside of Museum Drive. A sub-committtee of the Design Committee and DLI staff are working with representatives from the local chapter of the American Institute of Architects, members of the Lansing Historical Society, MSU and LCC on finalizing and printing a Downtown Architectural Walking Tour brochure. Volunteers will be trained to conduct lunchtime and weekend tours throughout the Summer months. The DLI Organization Committee is currently coordinating the DLI Annual Meeting which will be held August 8 or 9th from 5-7 p.m. Communications & Marketing Managers Report- Cathleen Edgerly C. Edgerly reported that the DLI Twitter profile now has over 3,050 followers which is an increase of 70 followers since last month. Facebook is updated at least three times a day and is reaching over 4800 people per week. Lansing in the Pink Week is April 23-30 and there are 18 businesses participating. Some are offering specials in exchange for a $1.00 donation to Komen Mid -Michigan and others are decorating their store fronts. Financial Report/Balance Report J. Wood provided the Board with December, 2011 numbers and a brief explanation was provided for each line item and questions were welcomed. P. Clacko motioned to put the President's, Director's, Marketing & Communications Manager and Finance reports on file. T. Carella seconded. Motion Passed unanimously. VIIII. DISCUSSION/ACTION ITEMS A. DLI By -Laws Amendments (Motion Needed) The board reviewed the DLI By -Laws at the February 9, 2012 and concluded that two changes be inade. Meeting times would be changed to the second Thursday of each month at 11:30 a.m. and that the appointment of officers should be extended to two years from the current one year appointment. P. Clacko motioned to approve amending the current DLI By -Laws by changing meeting times to the second Thursday of every moth at 11:30 a.m. and changing officer terms to 2 years. T. Carella seconded. Motion passed unanimously. B. OTCA Grant Agreement (Motion Needed) L. Gradwohl, Executive Director for Old Town Commercial Association presented the board with a break down of what all grant dollars received from DLI would be used for for FY2012 & FY/2013 as stated in the grant agreement between the DLI and the OTCA. The amount of the grant request for each FY is $19,500. K. Dorshimer motioned to approve the use of the $19,500 for the specific projects submitted by the OTCA for FY2012 and FY2013. P. Werling seconded. Motion passed unanimously. C. MICA Grant Agreement (Motion Needed) Linda Burnham with MICA explained to board members that the $2,500 DLI grant dollars would be used for marketing initiatives and promotional materials for Jazz Fest and Blues Fest as stated in the grant agreement between the DLI and MICA. T. Carella motioned to approve the use of $2,500 in support of marketing initiatives and promotional materials for Jazz Fest and Blues Fest for FY2012. P. Clacko seconded. Motion passed unanimously. D. FY2013 Project Discussion M. Biladeau provided each board member with a copy of the proposed FY2013 DLI operating budget and discussed projects and dollars needed to operate each. The City Budget Meeting is scheduled for Monday, May 7. X. Other Business None XI. ADJOURN T. Carella motioned to adjourn. P. Werling seconded. Motion passed unanimously. Meeting adjourned at 1:00 p.m. Minutes by J. Wood: 4 kl;- - Phil Clacko, Secretary Zu12 JUL 13 Pii Downtown Lansing Inc. t..r�i'';��'L CIT"( CL{E-i:', Board of Directors Meeting Minutes DLI Conference Room Thursday, May 10, 2012 aQ 11:30 a.m. Members Prescut: Doug Johns, Jr., Phil Clacko, Karl Doishimer, Terry Carella, Pain Werling, Jason Keusch, Nicole Proulx Members Absent: Kris Elliott Board Advisors Present: Louise Gradwohl Board Advisors Absent: Jessica Yorko, Eric Rosekrans Guests Present: Moe Baumgras, Jimmy Baumgras, Captain Yankowski Staff Present: Mindy Biladeau, Jenn Wood, Cathleen Edgerly, Nancy Parker I. CALL TO ORDER D. Johns Jr. called the meeting to order at 11:35 a.m. II. CITIZENS COMMENTS None III. APPROVAL OF AGENDA AND MINUTES N. Proulx motioned to approve the May 10, 2012 agenda and minutes from April 12, 2012. K. Dorshimer seconded. Motion passed unanimously. IV. OTCA UPDATE OTCA Director, Louise Gradwohl reported that the Taste & Tour of Old Town went well and they are gearing up for Festival of the Moon and Festival of the Sun. Also, new banners have been ordered and hardware for their street poles, which was one of the projects funded by the DLI grant. Old Town will be celebrating the opening of several new businesses with a community ribbon cutting on May 15 at 2:00 p.m. To date they have received 9 applicants as part of the Scrappy Bike Rack project. Chalk of the Town will take place as part of Be A Tourist in Your Own Town once again on June 2. V. COMMUNITY POLICNG UPDATE Captain Yankowski reported that there has been several break ins into vehicles along the Lansing River Trail, Museum Drive, and at the Lansing Center. LPD does liave a person in custody that they believe is responsible for 25-30 break-ins. With the warm up of the weather, there has been an increase in pan handling in and around the downtown area. Captain Yankowki urges everyone to report any aggressive pan handling to the Police Department immediately. Shop lifting was reported at Linn and Owen Jewelers and LPD is looking into this and working with the business owner. May is pro -test month. Occupy Lansing is back, but with a much smaller group of 6-10 people. They are not allowed to stay in the park overnight. They have been peaceful. LPD Problem Solving patrols have been active in the downtown area Thursdays through Saturdays from mid -night -2 a.m. LPD is working closely with the administration, Parks and Recreation and DLI on prepping and planning for a safe Fourth of July fireworks display at Adado Riverfront Park. LPD continues with CA"rA patrols at various times throughout the day and occasionally on buses. Also, this summer expect to see more officers in the downtown area on bikes and along the River Trail, D. Johns, Jr. congratulated LPD on the great job they did with the Lansing Marathon. VL DOWNTOWN MAINTENANCE UPDATE & REPORT M. Baumgras with Lake State reported that they continue to empty all trash receptacles, remove unwanted posters and flyers and maintain the four recycling containers downtown. The amount of trash has increased with the warm weather and they are now collecting recycling two times a week as opposed to the prior once per week schedule. Lake State started mowing grass areas within the PSD A District that are in need of it and they have treated grass for weeds and crab grass. All paint touch ups to the benches and trash cans in the public right of way have all been completed. CORRESPONDENCE M. Biladeau shared a letter that DLI received from the Arts Council of Greater Lansing. DLI has been awarded a grant of $6,000 to assist with out of county marketing in support of the 280, Silver Bells in the City. M. Biladeau also shared an email from Mark Nixon. Mark Nixon used to work at the LSJ and the Board of Water and Light. He has recently retired. The email said that downtown is a "sight to behold" and DLI has done some amazing work over the last few years to make Lansing a place where people want to be. M. Biladeau gave the board a brief update in regards to two complaints received by the DLI from two downtown residents regarding noise volumes at early hours in the morning. DLI did some investigating and found out it was employees with the Parking Office cutting off some parking meter he and re -sitting some posts prior to 8 am. DLI looked into the situation and responded to the residents promptly. The Director of the department personally called one of the residents and apologized. This should not happen again. REPORTS President's Report- Doug Johns Jr. D. Johns, Jr. welcomed newly appointed Board Member, Jason Keusch to the DLI Board, and introductions were made. D. Johns, Jr. also congratulated T. Carella for completing the Boston Marathon. Stated the Phase I Museum Drive Project with all the new landscaping looks beautiful and is a night and day difference from before. All are invited to attend the ribbon cutting for Taps 25, 414 E. Michigan Ave., on May 15 at 4: 30 p.m. Director's Report- Mindy Biladeau M. Biladeau introduced our new seasonal Adopt -A -Spot Coordinator, Nancy Parker, to the board. N. Parker introduced herself to the board and gave them some background about herself and liar skill set as they apply to this position. Every year the DLI Board uses the City of Lansing suite at the Cooley Stadium to watch a Lugnuts game. M. Biladeau would like to know what days would work best for the Board Members and their families to attend. M. Bilndeau will forward possible dates and reserve the one that the majority of the board agrees on. A sub-committee of the Beautification Committee has been working with the Board of Water & Light, City of Lansing Public Service and Parks & Recreation Departments along with Impression 5 to get started on a much needed Museum Drive beautification project. Phase 1 has been completed. M. Bilndeau passed around before and after photos. A sub-committee of the Design Committee and DLI staff are working with representatives from the local chapter of the American Institute of Architects, members of the Lansuig Historical Society, MSU and LCC on finalizing and printing a Downtown Architectural Walking Tour brochure. Volunteers will be trained to conduct lunchtime and weekend tours throughout the Sumner months. The DLI Organization Committee is currently coordinating the DLI Annual Meeting which will be held August 8 from 5-7 p.m. Location to TBD. The update of our Downtown Market Study continues to move forward. Quick fact sheets are being put together so LEAP and the Edye Company to take out to ICSC with them later this month. This ICSC convention is the biggest retailer's convention in the nation. This information will also be shared with anyone who is working to recruit new businesses in the downtown area. Communications & Marketing Managers Report- Cathleen Edgerly The Downtown Lansing fan page is up to 2,525 from 2,358 reported last month (+167) Our Twitter profile now has 3,106 followers, up from 3032 last month (+74) DLI and the bars in the Stadium District along Michigan Ave. surrounding the Cooley Law School Stadium have been meeting to coordinate on some advertising opportunities. All of the participating bars will be offering Ladies Night specials on Wednesdays during the slimmer in conjunction with the Lansing Lugnuts. DLI presented all of the Stadium District bar owners/managers with the professional creative for the Ladies Night Campaign and they were pleased with the general designs and marketing plan, with only minor tweaks being made based on some possible changes in participation. This Co-Op advertising campaign is expected to begin June 6's with the Ladies' Night Home game at Cooley Law School Stadium. A combination of Facebook, Twitter, Mobile billboards, and print media will be used to promote the Ladies' Night feature and drive more hiffic to Stadium District Bars on Wednesday summer nights. The 3rd Annual Taste of Downtown will be field on Saturday, July 7"' from 3:00 p.m. — 8:00p.m Financial Report/Balauce Report J. Wood provided the Board with January, 2012 numbers and a brief explanation was provided for each line item and questions were welcomed. P. Werling motioned to put the President's, Director's, Marketing & Communications Manager and Finance reports on file. T. Carella seconded. Motion Passed unanimously. VIIQ. DISCUSSION/ACTION ITEMS A. Resignation of Vince Villegas V. Villegns submitted his resignation to M. Biladeau via email. Motion by K. Dorshimer to accept the resignation of V. Villegas from the Downtown Lansing Inc. Board of Directors, seconded by P. Clacko. Motion passed unanimously. B. Resignation of Kris Elliott D. Johns, Jr. made a motion to tables this item until the June meeting because written correspondence has not been received by DLI seconded by T. Carella. Motion passed unanimously. C. FY 2013 Budget Update M. Biladeau informed the board that the DLI Budget Hearing on the FY2013 budget is set for May 7 at the City Council Meeting. The City Council approves only funds that support DLI from the General Fund, which is about $39,000. This is the same amount as FY 2012. The Council is expected to adopt the FY2013 City Budget on May 21. D. Bus Rapid Transit (BRT) M. Biladeau provided a brief summary and background on bus rapid transit is. Bob Johnson, the Director of Planning and Neighborhood Development, with the City of Lansing will be speaking to the board about this initiative in Lansing at the June Board meeting. X. Other Business None XI. ADJOURN P. Clacko motioned to adjourn. N. Proulx seconded. Motion passed unanimously. Meeting adjourned at 1:25 p.m. Minutes by J. Wood: �— 7 �Y Phil Clacko, Secretary L C E I V E Downtown Lansing Inc. Z U 12 J U L 13 Pi , 2 9 Board of Directors Meeting Minutes DLI Conference Room u' '�' 0 L E R r Thursday, June 14, 2012 @ 11:30 a.m. Members Present: Doug Johns, Jr., Karl Dorshimer, Terry Carella, Pam Werling (Conference Call), Nicole Proulx, Jason Keusch Members Absent: Kris Elliott, Phil Clacko Board Advisors Present: Louise Gradwohl Board Advisors Absent: Jessica Yorko, Eric Rosekrans Guests Present: Moe Baumgras, Captain Yankowski, Bob Johnson (arrived at 12:20 p.m.) Staff Present: Mindy Biladeau, Jenn Wood, Cathleen Edgerly, Nancy Parker I. CALL TO ORDER D. Johns Jr. called the meeting to order at 11:35 a.m. II. CITIZENS COMMENTS None III. APPROVAL OF AGENDA AND MINUTES T. Carella motioned to approve the May 10, 2012 minutes and the June 14, 2012 agenda. N. Proulx seconded. Motion passed unanimously. IV. OTCA UPDATE OTCA Director, Louise Gradwohl reported that they are gearing up for the 2012 Scrapfest and the Festival of the Sun & Moon. Beginning in July is the return of the Turner Street outdoor theatre. L. Gradwohl also reported that the OTCA has installed all their new street pole banners which were purchased out of the grant dollars received from DLI. V. COMMUNITY POLICNG UPDATE Captain Yankowski reported that with the warm up of the weather, there has been an increase in pan handling in and around the downtown area. Captain Yankowki urges everyone to report any aggressive pan handling to the Police Department immediately. Lansing Police Department has increased their motorcycle patrols and policing on bicycles along the River Trail. Additional officers are patrolling downtown Thursday -Saturday between 2am-8am. LPD also continues to work with CATA in regards to the Transportation Center located downtown. Additional officers will be on patrol for the 4h of July festivities in and around Adado Riverfront Park. V1. DOWNTOWN MAINTENANCE UPDATE & REPORT M. Baumgras with Lake State reported that they continue to empty all trash receptacles, remove unwanted posters and flyers and maintain the four recycling containers downtown. The amount of trash has increased with the warm weather and patio seating. Lake State empties all trash two times per day and many of them 3 times per day. Lake State continues to mow grass areas within the PSD A District that are in need of it and they have treated grass for weeds and crab grass. Lake State also waters all planted areas that do not have irrigation. Lake State touched up the paint on the Pere Marquette arch that is located off of Larch St. CORRESPONDENCE M. Biladeau shared a letter that DLI staff received from the Lansing Board of Water & Light for their support of the 19th annual Adopt A River event as well as coordinating the Museum Drive Beautification Project. REPORTS VO� President's Report- Doug Johns Jr. D. Johns, Jr. complemented DLI staff on how -Ism the Museum Drive beautification project looks. Director's Report- Mindy Biladeau M. Biladeau reported that a new Board Member Orientation will be taking place on June 20 at 3:00 p.m. at the DLI office and that any members that would like a refresher are also welcome to attend. Please save the date of Wednesday, August 8 from 5-7 p.m. for the annual DLI stakeholders meeting. It will be held at the Waterfront Bar & Grille which is located in the Lansing City Market. DLI is working with Downtown Professionals Network on an update of the 2009 Downtown Market Study. A quick, real easy to read, real estate market profile and marketing profile was completed by May 15 so LEAP representatives and the Eyde Company could take the information to the ICSC conference. The updated study should be complete by the end of June then the Business Development Committee will discuss coordinating an area Realtor/Broker Round Table to share the updated information. As many of you may have noticed, weeds and grass have aggressively come back in the median areas and the cul-de-sac area of the Museum Drive beautification project area that was recently completed. M. Biladeau has met with the contractor and he is committed to getting the situation under control and getting all the grass and weeds killed. DLI staff and members of the Design Committee are working with representatives from the local chapter of the American Institute of Architects, members of the Lansing 2 Historical Society, MSU and LCC on finalizing and printing a Downtown Architectural Walking Tour brochure. Volunteers will be trained to conduct lunchtime and weekend tours throughout the spring/summer months. M. Biladeau reported that all Silver Bells in the City sponsorship renewals will be mailed out by this Friday, June 15.2012 Parade application and some website updates will be complete by July 1, 2012. Please join the Business Development Committee and the City of Lansing for an official ribbon cutting for La Fille Gallery on June 20 at 12:30 p.m. It is located in the former Mill Supplies building at 336 E. Michigan Ave. Communications & Marketing Managers Report- Cathleen Edgerly C. Edgerly reported that the DLI fan page continues to increase. It is up to 2,586 followers from 5,252 reported last month (+61). The DLI website is updated daily with news articles that are shared, events, promotions and current businesses. DLI continually updates as more events are brought to their attention. The Lansing Lugnuts and the nightlife establishments in the Stadium District along Michigan Ave. have come together to offer Ladies Night every Wednesday this summer. All of the participating bars will be offering their own unique Ladies Night specials and the Lansing Lugnuts offer 9 innings of pampering for ladies during their home games. This Co -Op advertising campaign began on June 6 with a full page ad in Revue Magazine and Mobile Billboard that ran between East Lansing and Downtown Lansing. Financial Report/Balance Report J. Wood provided the Board with February and March, 2012 numbers and a brief explanation was provided for each line item and questions were welcomed. Adopt -A -Spot Program Adopt A Spot Coordinator, Nancy Parker gave an update on the percentage of flower beds and rain gardens that have been adopted and the retention from 2011. 60% of all adoptable areas are currently adopted. 80% of the rain gardens are adopted and 51 % of the flower beds are adopted. T. Carella motioned to put the President's, Director's, Marketing & Communications Manager, Finance and Adopt A Spot reports on file. K. Dorshimer seconded. Motion Passed unanimously. VIIII. DISCUSSION/ACTION ITEMS A. Bus Rapid Transit (BRT) Presentation- Bob Johnson, City of Lansiney g, Director of Planning & Neighborhood Development B. Johnson provided board members with a Power Point presentation describing what BRT is and how it operates. Board members were able to ask questions and get responses. B. FY2013 Budget Approval (Motion Needed) M. Biladeau presented the'board with the FY 2012/2013 proposed budget. K. Dorshimer motioned to approve the DLI FY2013 Budget as presented. T. Carella seconded. Motion passed unanimously. C. Digital Billboard Co/Op Campaign The discussion of the Digital Billboard Co/Op Campaign was tabled to the July 12, 2012 Board Meeting. X. Other Business K. Dorshimer announced that the proposal of the demolishing of the former YMCA building was going to be presented at the Monday, June 18, 2012 City Council meeting and he encouraged anyone that was interested to attend. XI. ADJOURN T. Carella motioned to adjourn. N. Proulx seconded. Motion passed unanimously. Meeting adjourned at 1:05 p.m. Minutes by J. Wood: e-7"-( Phil Clacko, S"ecretary El Downtown Lansing Inc. Board'of Directors Meeting Minutes DLI Conference Room Thursday, July 12, 2012 @ 11:30. a.m. Members Present: Doug Johns, Jr., Karl Dorshimer, Terry Carella, Pam Werling, Nicole Proulx, Jason Keusch, Phil Clacko -... Members Absent: Kris Elliott Board Advisors Present: Louise Gradwohl r: Board Advisors Absent: Jessica Yorko, Eric Rosekrans Guests Present: Captain Yankowski Staff Present: e-: Mindy Biladeau, Jenn Wood, Nancy — Parker ra I. CALL TO ORDER D. Johns Jr. called the meeting to order at 11:35 a.m. H. CITIZENS COMMENTS None cl'1 III. APPROVAL OF AGENDA AND MINUTES T. Carella motioned to approve the June 143 2012 minutes and the July 12, 2012 agenda. J. Keusch seconded. Motion passed unanimously. IV. OTCA UPDATE OTCA Director, Louise Gradwohl reported that the 2012 Scrapfdst and the Festival of the Sun & Moon were a success. The OTCA purchased a piece of art from one of the artist at Scrapfest and it will be installed as soon as possible. They hope to be able to purchase a piece each year. The Turner Street outdoor theatre began last week and the fust movie brought out about 70 people. V. COMMUNITY POLICNG UPDATE Captain Yankowski reported that the Lansing Police Department continues to have additional motorcycle patrols and bicycle policing along the River Trail. Additional officers are patrolling downtown Thursday -Saturday between 2am-8am. Numerous arrests and warnings have been issued to individuals who loiter in and around the downtown. LPD also continues to work with CATA in regards to the Transportation Center located downtown. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT None CORRESPONDENCE M. Biladeau shared a letter from Jean Doss with J. Doss Consulting that commended the staff of DLI, especially Mindy Biladeau for their exceptional assistance helping them coordinate "Bringing Mackinac to Lansing." La Fille Gallery, Artist/Owner, Tiffany Klein addressed a letter to DLI expressing her concern with Clint Tarver who currently has a vending pen -nit to sell hot dogs at the south/west corner of Michigan Ave. & Washington Sq. which is right by the entrance to her store location. M. Biladeau and D. Johns Jr. are working very closely with Tiffany, Clint and all necessary parties to get concerns addressed and resolved as soon as possible. REPORTS President's Report- Doug Johns Jr. D. Johns, Jr. complemented OTCA staff on a very successful festival season. He attended the festival of the Sun and Scrapfest and really enjoyed the events. Director's Report- Mindy Biladeau M. Biladeau thanked new Board Members, N. ProuLY Karl Dorshimer, P. Werling, and J. Keusch, for attending the New Board Member Orientation that took place on June 20 at 3:00 p.m. at the DLI office. Please save the date of Wednesday, August 8 from 5-7 p.m. for the DLI Annual stakeholders meeting. It will be held at the Waterfront Bar & Grille which is located in the Lansing City Market. DLI is working with Downtown Professionals Network on an update of the 2009 Downtown Market Study. A quick, real easy to read, real estate market profile and marketing profile was completed by May 15 so LEAP representatives and the Eyde Company could take the information to the ICSC conference. The updated study should be complete by the end of June then the Business Development Committee will discuss coordinating an area Realtor/Broker Round Table to share the updated information. As many of you may have noticed, weeds and grass have aggressively come back in the median areas and the cul-de-sac area of the Museum Drive beautification project area that was recently completed. M. Biladeau has met with the contractor and he is committed to getting the situation under control and getting all the grass and weeds killed. The spraying by Smith Tree has helped and M. Biladeau is working with them to coordinate when and how many more applications are needed. DLI staff and members of the Design Committee are working with representatives from the local chapter of the American Institute of Architects, members of the Lansing Historical Society, MSU and LCC on final edits to the Downtown Architectural Walking 2 Tour brochure. 20,000 brochures will be printed by the end of the month. One tour has already been given and 150 people attended! M. Biladeau reported that all Silver Bells in the City sponsorship renewals were mailed out last month and many conunitments have already been received. Communications & Marketing Managers Report- Cathleen Edgerly C. Edgerly was not present at meeting. The Communications & Marketing Managers Report was included in the Board packet. Financial Report/Balance Report J. Wood provided the Board with April, 2012 numbers and a brief explanation was provided for each Pure item and questions were welcomed. Adopt -A -Spot Program Adopt A Spot Coordinator, Nancy Parker gave an update on the percentage of flower beds and rain gardens that have been adopted and the retention from 2011. 60% of all adoptable areas are currently adopted. 80% of the rain gardens are adopted and 51% of the flower beds are adopted. N. Parker reported that she was able to get a complimentary ad in the September issue of the Greater Lansing Business Monthly and she is currently working on the ad design. N. Parker, along with M. Biladeau will also be guest speakers at the Lansing Kiwanis Club on July 26 to talk about what DLI does and ways they can possibly get involved. T. Carella motioned to put the President's, Director's, Marketing & Communications Manager, Finance and Adopt A Spot reports on file. N. Proulx seconded. Motion Passed unanimously. VTIII. DISCUSSION/ACTION ITEMS A. Resolution: Executive Director 2011 Annual Evaluation (Motion Needed) D. Johns, Jr. called for a closed session at 12:30 p.m. to discuss the Executive Director 2011 Annual Evaluation. T. Carella motioned to approve closed session to discuss the Executive Director 2011 Annual Evaluation. N. Proulx seconded. Motion passed unanimously. A resolution was approved by majority vote to approve a $14,000 raise in lieu of a 401K Plan for Mindy Biladeau, Executive Director effective July 1, 2012. The Certificate of Resolution by the Board of Directors was signed and witnessed. P. Werling motioned to place the Resolution on file. T. Carella seconded. Motion passed unanimously. P. Werling motioned to open closed session. N. Proulx seconded. Motion Passed unanimously. Closed session opened at 12:37 p.m. B. Resolution: Associate Level MMS (Motion Needed) M. Biladeau recommended to the board that they pass a resolution for DLI to submit necessary paperwork to maintain at their current Associate Level with the Michigan Main Street Program. P. Clacko motioned to approve that DLI submit the necessary paperwork to maintain at the current Associate Level position with the Michigan Main Street. T. Carella seconded. Motion passed unanimously. C. Digital Billboard Co/Op Campaign DLI officially launched the Downtown Digital Billboard Campaign with Adams Outdoor on June 5 at the Downtown Business Huddle meeting. There are four flights to this campaign starting in August for the 2012-2013. Each flight is open to the first 11 commercial businesses and/or attractions located within District "A" of the PSD. Since the release of the program information, there has been a great deal of interest and businesses are already signing up. Flight 1 starts on August 7 and runs for four weeks. T. Carella suggested that the program be made available to downtown higher education institutions that might want to participate. Cooley will commit to all four flights if they are able to participate. D. DLI Annual Meeting: August 8, 2012 Please plan on attending the DLI Annual Meeting on Wednesday, August 8, 2012 from 5- 7 p.m. at the Waterfront Bar & Grill at the Lansing City Market. Food, music and complimentary caricatures by Denis Preston will be provided for guests. There will be a cash bar. There will be a short program and awards will be given to the DLI Volunteer of the Year and the Adopt -A -Spot Group(s) of the Year. X. Other Business None XI. ADJOURN T. Carella motioned to adjourn. P. Werling seconded. Motion passed unanimously. Meeting adjourned at 1:00 p.m. Minutes by J. Wood: Phil Clacko, .19 Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday, September 20, 2012 @ 11:30 a.m. Members Present: Doug Johns, Jr., Karl Dorshimer, Terry Carella, Nicole Proulx, Jason Keusch, Pamela Werling Members Absent: Phil Clacko Board Advisors Present: Louise Gradwohl } } Board Advisors Absent: Jessica Yorko, Eric Rosekrans Guests Present: Captain Yankowski Ken Szymusiak s Staff Present: Mindy Biladeau, Jenn Wood, Nancy Parker, Cathleen Edgerly I. CALL TO ORDER O. Johns Jr. called the meeting to order at 11:35 a.m. H. CITIZENS COMMENTS None III. APPROVAL OF AGENDA AND MINUTES T. Carella motioned to approve the August 9, 2012 minutes and the September 20, 2012 agenda. N. Proulx seconded. Motion passed unanimously. IV. OTCA UPDATE OTCA Executive Director, Louise Gradwohl reported that Old Town Octoberfest is October 5 and 6. Many bands will be playing including Hy -Notes, The Polish Muslims, The Happy Wanderers and The Kielbasa Kings. Tickets are $15 in advance and $20 at the door. OTCA has ordered new trash cans and they also have poetry to install on their current benches coming soon. V. COMMUNITY POLICNG UPDATE Captain Yankowski reported that the new Downtown Policing Officer, Brian Rasdale had police training this afternoon so he was unable to attend the Board meeting but has it on his schedule for October. Another piece of art along the River Trail was destroyed and LPD continues to investigate but they do not currently have any leads as to who was responsible. Captain Yankowski shared a picture with everyone of a man who has been shoplifting and tends to scope out the business prior to returning to take things. He asked that if anyone sees this man to report him immediately. The young man responsible for applying graffiti to the Capitol grounds and several other buildings downtown has been caught and a date has been set for his arraigmnent. Additional officers are patrolling downtown Thursday -Saturday between 2am-8am. Numerous arrests and warnings have been issued to individuals who loiter in and around the downtown. LPD also continues to work with CATA in regards to the Transportation Center located downtown. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT M. Baumgras with Lake State Lawn & Landscape reported that it has been quiet downtown with minor trash issue clean ups. There are still random bags of trash being placed in the alley by the dumpsters behind the Westside of 200 S. block of Washiuzgton Sq. but it is rare. Lake State moved the recycle bin that was located in front of Juice Nation in the 100 south block of Washington Sq. to the 100 north block of Washington Sq. by the Downtown YMCA Wellness Center. Lots of trash that is not recyclable was being placed in the recycle unit where it was originally located and much of the trash is Styrofoam cups that Juice Nation uses for their smoothies. Lake State applied what they thunk will be the last of Round Up treatments downtown in needed areas. CORRESPONDENCE M. Biladeau shared a letter that DLI received from the Greater Lansing CVB thanking them for their donation to Be a Tourist in Your Own Town. REPORTS President's Report- Doug Johns Jr. D. Johns, Jr. did not have anything additional to report for the month of September. Director's Report- Mindy Biladeau M. Biladeau reported that AKT Peerless, an environmental Consulting firm took over the LEDC's lease as of September 1, 2012. Selected Level Application: DLI is interested in becoming a Select Main Street Community and must submit a letter of interest to the Michigan State Housing Development Authority (MSHDA) by October 5, 2012. Applications are due to MSHDA by December 7, 2012 and communities that are chosen to be a Select Maul Street will be announced in February. DLI already follows the Four -Point, Main Street Approach and is naturally ready to move on as a Selected Level. Flight two of the Downtown Lansing Image Building digital billboard campaign begins on November 27, 2012 and will rum for four weeks. Currently the following businesses 2 have signed up to participate: Los Tres Amigos, Cooley Law School, Hickory Corners Nursery, Power On and Rtun Runners. The 5°' Animal Trick or Treat on the Square will take place on Monday, October 29 from 5-7:30 p.m. (rain day is Tuesday, October 30). Event Sponsors include Lake Trust Credit Union, MSUFCU, Tim Hortons, Lansing Area Wal -Marts, Felzke Farms, LATA, The City of Lansing, Jamrnin DJ's, Linn & Owen Jewlers, Radisson, Grand Traverse Pie Co., LAS and WLMI. In celebration of the 5�1' anniversary, there will be a Flash Mob to "Thriller" starting at 5:15 p.m. M. Biladeau reported that sponsorship recruitment for the 28th Silver Bells in the City is complete. We have several returning sponsors and DLI recruited 15 new sponsors. Total fiends raised are approximately $107,550 as well as $176,000 in in-kind support. This is an increase of $14,800 in monetary sponsorships and over a $50,000 increase in in-kind support from 2011. For the first time in event history, Silver Bells in the City will be broadcast live on FOX 47 and WKAR. FOX 47 will also be replaying Silver Bells directly before the Cowboys game on Thanksgiving Day from 10 am - noon. Phil Guerin, the Vice President and General Manager of Radio Disney, will be attending Silver Bells in the City and will be seated on the main stage. Businesses coming soon include, M Live Lansing Hub in the 100 S. block of Washington Sq., P Squared Wine Bar, 107 S. Washington Sq. and Biggby Coffee, 500 E. Michigan Ave., in the Stadium District on Michigan Ave. Communications & Marketing Managers Report- Cathleen Edgerly C. Edgerly reported that the DLI Twitter profile and Facebook fan pages continue to experience growth each month. Updates are made at least 3 times during the work week along with multiple postings during the weekends. The Downtown Lansing fan page is up to 2,817 followers from 2,739 reported last month. The design for the full page Co/Op ad that will be placed in the 2013 Greater Lansing Convention & Visitors Bureau Visitor's Guide has been approved by the Promotions Cominittee and advertising space was made available to downtown businesses on a first come first serve basis. Placement in this co-op is available for $300 per business or $275 for businesses who participated in the 2012 co-op opportunity. Proposals were submitted by three different television stations for the annual Downtown Holiday Co -Op TV Champaign. The proposals were reviewed by the DLI Promotions Cormuittee and FOX 47 was selected as the station to offer the holiday campaign. A 3 memo will be distributed to downtown businesses later this month to sign up interested businesses. Promotions for the 28"' annual Silver Bells in the City event have been designed and are being finalized. DLI was able to secure endorsement from Pure Michigan and their logo will be included on all the ad designs and print materials. Media ad placement has been confirmed with promotions beginning in the October editions of Capital Area Women's Lifestyle Magazine, Greater Lansing Business Monthly and Greater Lansing Sports Magazine. A general Silver Bells Press Release has also been drafted and edits are being made so the release can be distributed to local media by Thursday, October 11. Financial Report/Balance Report J. Wood reported that there is no Financial Report to review this month due to the City being backed up on reconciliations on their end. Adopt -A -Spot Program Adopt A Spot Coordinator, Nancy Parker gave an update on the percentage of flower beds and rain gardens that have been adopted. 68% of all adoptable areas are currently adopted. N. Parker reported that unfortunately the complimentary Adopt A Spot ad that was supposed to be ran in the September issue of the Greater Lansing Business Monthly did not get printed. She is currently trying to get in touch with someone there to see what happened N. Parker has also taken on the role of coordinating the performers who play at Silver Bells in the City and she is currently in the process of contacting all past performers and venues so she can create a schedule. N. Proulx motioned to put the President's, Director's, Marketing & Communications Manager, Finance and Adopt A Spot reports on file. T. Carella seconded. Motion Passed unanimously. VIIII. DISCUSSION/ACTION ITEMS A. The Runaway: Knapps Mr. Ken Szymusiak with LEAP was present to share the news about The Runaway at the Knapps Building with the Board. He presented all board members with a printed copy of the plans and projected time line. The Runway is a fashion incubator that will be managed by LEAP. B. New Parking Pay Stations M. Biladeau reported that the City will be installing parking pay stations to the 100 & 200 south blocks of Washington Sq. in the next month or sooner. There will be parking attendants available to assist visitors when they are installed and the City will also be providing marketing materials to assist people with the change. rd C. Resolution: 401K Termination (Motion Needed) D. Johns Jr. reported that due to the problems she has incurred with her current 401K provided by DLI, she would like to terminate its existence and be responsible for contributing her 401K allowance to another 401K that she will personally set up. K. Dorshimer motioned to approve the termination of M. Biladeau's current 401K provided by DLI and instead have the fiinds go directly to M. Biladeau. T. Carella seconded. Motion passed unanimously. X. Other Business None XI. ADJOURN T. Carella motioned to adjourn. J. Keusch seconded. Motion passed unanimously. Meeting adjourned at 12:25 p.m. Minutes by J. Wood; Phil Clacko, 5 Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday, October 18, 2012 @ 11:30 a.m. Members Present: Doug Johns, Jr., Terry Carella, Nicole Proulx, Jason Keusch, Pamela Werling, Phil Clacko - Members Absent: Karl Dorshimer r� Board Advisors Present: Louise Gradwohl Board Advisors Absent: Jessica Yorko, Eric Rosekrans Guests Present: Officer Brian Rasdale, Moe Baumgras, Traci Shell Staff Present: Mindy Biladeau, Jerun Wood, Nancy Parker, Cathleen_-- Edgerly; I. CALL TO ORDER D. Johns Jr. called the meeting to order at 11:35 a.m. CD II. CITIZENS COMMENTS None III. APPROVAL OF AGENDA AND MINUTES T. Carella motioned to approve the September 20, 2012 minutes and the October 18, 2012 agenda. N. Proulx seconded. Motion passed unanimously. IV. OTCA UPDATE OTCA Executive Director, Louise Gradwohl reported that Old Town ordered seven and has installed five new trash cans. Six new benches are being built this weekend and they will also have poetry to install on their current benches coming soon. V. COMMUNITY POLICNG UPDATE Officer Brian Rasdale reported that "no news is good news". He has not received any complaints/concerns and continues to patrol the downtown area. Additional officers are patrolling downtown Thursday -Saturday between 2am-8am. Numerous arrests and warnings have been issued to individuals who loiter in and around the downtown. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT M. Baumgras with Lake State Lawn & Landscape reported that it has been quiet downtown with minor trash issue clean ups. There are still random bags of trash being placed in the alley by the dumpsters behind the west side of 200 S. block of Washington Sq. that look to be fiom residents but it is not fi•equent. Lake State will be installing all new lights on the Michigan Ave. trees, between Capitol Ave and Grand Ave. before October 29 which is the 2012 Trick or Treat on the Square event downtown. CORRESPONDENCE None REPORTS President's Report- Doug Johns Jr. D. Johns, Jr. did not have anything additional to report for the month of October. Director's Report- Mindy Biladeau M. Biladeau reported that the Selected Level Application for DLI to apply to become a Select Main Street Community is due to the Michigan State Housing Development Authority (MSHDA) by December 7, 2012. Finalists will be invited to give a presentation to the MMS selection committee sometime in February, after presentations only 3 communities will be selected as the next Michigan Main Streets. DLI submitted their letter of interest on October on October 5 and DLI already follows the Four -Point, Main Street Approach and is naturally ready to move on as a Selected Level. Flight two of the Downtown Lansing Image Building digital billboard campaign will begin November 27, 2012 and it will run for four weeks. Currently the following businesses have signed up to participate: Los Tres Amigos, Cooley Law School, Hickory Corners Nursery, Power On and Rum Runners. The 3`d Annual Downtown Food Fight: Fight Against Hunger will take place on Tuesday, November 27. This competitive food drive benefiting the Greater Lansing Food Bank is organized by the Organization Committee. M. Biladeau reported that sponsorslnip recruitment for the 28th Silver Bells in the City is complete. We have several retuning sponsors and DLI recruited 15 new sponsors. Total funds raised are approximately $107,550 as well as $176,000 in in-kind support. This is an increase of $14,800 in monetary sponsorships and over a $50,000 increase in in-kind support from 2011. For the first time in event history, Silver Bells in the City will be broadcast live on FOX 47 and WKAR. FOX 47 will also be replaying Silver Bells directly before the football game on Thanksgiving Day from 10 am - noon. Phil Guerin, the Vice President and General Manager of Radio Disney from Burbank, California, will be attending Silver Bells in the City and will be seated on the main stage. Businesses coming soon include, M Live Lansing Hub in the 100 S. block of Washington Sq., and P Squared Wine Bar, located at 107 S. Washington Sq. Biggby Coffee, located at 500 E. Michigan Ave., in the Stadium District is now open. Communications & Marketing Managers Report- Cathleen Edgerly 2 C. Edgerly reported that the DLI Twitter profile and Facebook fan pages continue to experience growth each month. Updates are made at least 3 times during the work week along with multiple postings during the weekends. The Downtown Lansing fan page is up to 2,848 followers from 2,787 reported last month. The DLI Twitter profile now has 3,586 followers, up from 3,482 last month. The downtownlansing.org website is regularly updated with local news stories, events and promotions. We continually update as more events are brought to our attention and new businesses open in our district. The traffic on the DLI website recently increased with just under 1,600 visitors viewing our page and staying on the site for an average of over 1 minute and 30 seconds. Proposals were submitted by three different television stations for the annual Downtown Holiday Co -Op TV Champaign. The proposals were reviewed by the DLI Promotions Committee and FOX 47 was selected as the station to offer the holiday campaign. A memo has been distributed to downtown businesses asking them to sign tip if they are interested in participating. A maximum of ten businesses will be allowed to participate and currently there are only five spaces left. Promotions for the 28th annual Silver Bells in the City event have been designed and printed. New this year, DLI was able to secure endorsement from Pure Michigan and their logo is included on all the ad designs and print materials. Ads ran in the October editions of Capital Area Women's Lifestyle Magazine, Greater Lansing Business Monthly and Greater Lansing Sports Magazine and ads will also be in their November editions. Ads will begin the end of October and each weekend in November until the event in the Lansing State Journal. Posters and handbills will be distributed the last week of October. Financial Report/Balance Report J. Wood reported that the City is currently being audited for FY2011/2012 year end. The City anticipates the audit being completed by the end of December. At that time, J. Wood will provide the Board with FY2011/2012 year end numbers. A monthly report for June, 2012 was provided with a brief explanation of expenses and revenues. Adopt -A -Spot Program Adopt A Spot Coordinator, Nancy Parker gave an update on the percentage of flower beds and rain gardens that have been adopted. 73% of all spots are adopted. 100% of the rain gardens are adopted for the first time ever. 64% of the planters are adopted. The volunteer gift that will be distributed to all Adopt A Spot volunteers at the November 1" Fall Cut Back event and luncheon at the Nuthouse was displayed — collapsible water bottle. N. Parker is still looking for more volunteers and currently has 12 committed. N. Parker has also taken on the role of coordinating the performers who play at Silver Bells in the City. All performers have been secured and all venues are fall. 3 N. Proulx motioned to put the President's, Director's, Marketing & Conmluiucations Manager, Finance and Adopt A Spot reports on file. T. Carella seconded. Motion Passed unanimously. VIIII. DISCUSSION/ACTION ITEMS A. Winter Maintenance and Snow Removal M. Biladeau reported that DLT staff attended a meeting with the City of Lansing Public Service Department: Operations & Maintenance Division and DLI contractor, Lake State to review snow removal coordination strategies and the communication plan for the 2012/2013 Winter season. M. Biladeau shared a list of contacts and what they are responsible for and by what time with all Board members. B. New Parking Pay Stations City of Lansing Parking Supervisor, Traci Shell reported that all angle parking adjustments that will be done before the winter months have been completed. Currently there are temporary white lines painted and permanent yellow lines will replace thein. The 100 north block of Washington Sq. will be adjusted to accommodate angle parking in the spring of 2013. Pay stations have been installed to the 100 & 200 south blocks of Washington Sq. and the Luke system has been installed to the 200 and 300 north blocks of Washington Sq. The Luke systems have an increased time limit of 3 hours to help accommodate LCC students and visitors. C. 28"' Silver Bells in the City Pre -View M. Biladeau distributed a brochure to all Board members and went over the list of scheduled events for the 28th Silver Bells in the City event that is taking place on Friday, November 16 from 5-9:00 p.m. X. Other Business None XI. ADJOURN P. Clacko motioned to adjourn. T. Carella seconded. Motion passed unanimously. Meeting adjourned at 12:45 p.m. Minutes by J. Wood: Phil Clacko, Secretary 11 M. APPROVAL OF AGENDA AND MINUTES: P. Werling motioned to approve the agenda of the December 19, 2012 meeting, approve the minutes for the October 18, 2012 meeting and minutes from the meeting on Nov. 30, 2012. P. Clacko seconded. Motion passed unanimously. IV. OTCA UPDATE OTCA Executive Director, L. Gradwohl reported that two sculptures were purchased from Scrapfest with a grant received by DLI and installed in Old Town, The Old Town Scrooge Scramble was held Saturday, December 1, and attracted 300 mmnershvalkers. L Gradwohl also invited everyone to their annual meeting on February 6 from 6:30-8:30 p.m. and the Old Town Marquee (former Perspective 2). V. COMMUNITY POLICING UPDATE Officer Rasdale reported that with even with two large events he (d downtown recently, Silver Bells and the Right to Work Protests, everything has been fairly quiet. One shooting occurred the evening of November 24 on the 200 block of S. Washington Sq. outside The Firm. There are no specific leads at this time and unfortunately there has been a lack of community cooperation. D. Johns asked Officer Rasdale about New Year's Eve preparations and patrol. Officer Rasdale reported that there will be a heavy police presence throughout town that evening, with a couple of police officers dedicated to the Downtown Lansing bar area. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT M. Baumgrass with Lake State Lawn & Snow Removal reported that it has been quiet downtown with normal routine maintenance. Recycling takes place every two weeks. Minor clean-up was required after the Right To Work protests due to horse waste. Winter weather is anticipated for Friday, December 21, and Lake State is prepared to handle the ice and snow. New Year's Eve detail is also already scheduled to occur. 1 Downtown Lansing inc. Board of Directors Meeting Minutes DLI Conference Room Wednesday, December 19, 2012 c@ 11:30 a.m. Members Present: Doug Johns Jr., Jason_Keusch, Pamela Werling, Phil Clacko, Karl Dorshimer Members Absent: Terry Carella, Nicole Proulx Board Advisory Present: Louise Gradwohl ^' Board Advisors Absent: Jessica Yorko, Eric Rosekrans = Guests Present: Officer Rasdale, Moe Baumgrass =. Staff Present: Mindy Biladeau, Cathleen. Edgerly -= I. CALL TO ORDER D. Johns Jr. called the meeting to order at 11:38 a.m. - - H. CITIZENS COMMENTS: None %c. M. APPROVAL OF AGENDA AND MINUTES: P. Werling motioned to approve the agenda of the December 19, 2012 meeting, approve the minutes for the October 18, 2012 meeting and minutes from the meeting on Nov. 30, 2012. P. Clacko seconded. Motion passed unanimously. IV. OTCA UPDATE OTCA Executive Director, L. Gradwohl reported that two sculptures were purchased from Scrapfest with a grant received by DLI and installed in Old Town, The Old Town Scrooge Scramble was held Saturday, December 1, and attracted 300 mmnershvalkers. L Gradwohl also invited everyone to their annual meeting on February 6 from 6:30-8:30 p.m. and the Old Town Marquee (former Perspective 2). V. COMMUNITY POLICING UPDATE Officer Rasdale reported that with even with two large events he (d downtown recently, Silver Bells and the Right to Work Protests, everything has been fairly quiet. One shooting occurred the evening of November 24 on the 200 block of S. Washington Sq. outside The Firm. There are no specific leads at this time and unfortunately there has been a lack of community cooperation. D. Johns asked Officer Rasdale about New Year's Eve preparations and patrol. Officer Rasdale reported that there will be a heavy police presence throughout town that evening, with a couple of police officers dedicated to the Downtown Lansing bar area. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT M. Baumgrass with Lake State Lawn & Snow Removal reported that it has been quiet downtown with normal routine maintenance. Recycling takes place every two weeks. Minor clean-up was required after the Right To Work protests due to horse waste. Winter weather is anticipated for Friday, December 21, and Lake State is prepared to handle the ice and snow. New Year's Eve detail is also already scheduled to occur. 1 VII. CORRESPONDENCE: East Lansing Mayor, Diane Goddeeris, sent a letter thanking the .DLI Board of Directors for inviting her to participate in this year's Silver Bells in the City Electric .Light Parade. She thanked everyone for their hard work and expressed how great the entire evening was. VIII. REPORTS President's Report -Doug Johns Jr. D. Johns Jr., thanked the entire DLI staff for all of their hard work and efforts throughout the year and stated that every year we out do ourselves. Director's Report -M. Biladeau M. Biladeau reported that the 5"' annual Trick -or -Treat on the Square was a success and it came in under budget. The event drew over 15,000 people, and over 85,000 pieces of candy were given out to children and their families. The first Dance Mob had a turn -out of about 60 people, with a wide range of age groups participating. Event activities such as the hay maze, fire dancers, and hay rides were once again a hit. The Lansing State Journal Headline: `Bigger, Better" summed tip the response from the 28"' Silver Bells in the City. M. Biladeau reported that the official count was that over 125,000 people attended this year's event and she was able to fundraise $21,000 more than last year. Over 150 toys were collected at the BWL Toys for Tots Toy Mill and the second Silver Bells Fun Run attracted more participants this year. This year's Electric Light parade was the biggest ever, with 71 units and 1 I marching bands participating. The winner of this year's Best Illuminated Band Award went to St. Johns High School, which was especially exciting since this is only their second year participating in the parade. This was the first year that the Silver Bells Electric Light Parade was broadcast live with Fox47 and WKAR. The entire TV Production committee recognizes that improvement is needed for next year. Overall, the response from the public was very positive, especially for families who were unable to attend due to having small children or health issues. The Radio Disney Road Crew and teen pop star Coco Jones were fantastic, drawing large crowds to the Capitol lawn. Radio Disney Vice President and General Manager, Phil Guerini attended the event for the first time and compared it to a similar event on Hollywood Blvd. that only attracts about 50,000. He loved the atmosphere of the entire Silver Bells event, and stated that he was really impressed. The Silver Bells Village was full with many new vendors. The change in the layout of the village was very well received by the participating vendors, and many are already requesting to come back and participate in next year's event. M. Biladeau reported that Breakfast with Santa experienced overwhelming growth this year, bringing in over 900 people to Troppo. This event has probably reached its capacity. M. Biladeau thanked all of the Troppo staff and volunteers who helped make the event run smoothly. J. Keusch, C. Edgerly, and M. Biladeau discussed possibly moving the promotions to begin the week of Halloween. The DLI staff sent out their annual Holiday Cards. This year's design featured Impression 5 Science Center's new Bubble Room and was great promotion for them. People who have received the card claim it is one of their favorites. Thanks to John Douglas Photography for taking the pictures. Work on the 2012 Annual Report has begun and is due to the mayor's office by January 21. Fight 92 of the Digital Billboard campaign is currently running. Participating businesses include: Cooley Law School, Hickory Corners Nursery, Kositchek's, Los Tres Amigos, Power On, and Rum Runners. Communications & Marketing Manager .Report -C. Edgerly C. Edgerly repotted that DLI's social media followers continue to increase, as did the amount of press coverage received by downtown Lansing, mainly due to our large events. A new Pinterest account has also been formed under Downtown Lansing, highlighting nightlife, dining, attractions, events, and more. A memo went out to businesses for the 2013 Spring(Sumtner edition of the Downtown Guides. Businesses will receive a metro later this week, reserving their web sponsorship for downtownlansing.org. Businesses can sponsor the DLI website far just $175 per month and receive the exclusive ad space available on the page. Images must be sent in a 35" x 2" format. C, Edgerly reported that the holiday TV Co -Op campaign has been going well and sold out in the first week. 10 businesses have their ads running November 19 -December 21 on Fox 47. These ads were created to fit with the current DLI branding in coordination with the billboard campaign. Next year the entire co-op filming and production will be handled by a professional firm if budget allows. The Downtown Lansing Food Fight was held on Tuesday, November 27 from 10 a.m.-3p.m outside the Capitol. Eleven teams signed tip and contributed $1,045 in monetary donations, as well as 1,452 pounds of donated food. These donations provided over 6,000 meals to those in need in our community. Team Appetite for Change won the Food Fight for the third consecutive year. Financial Report: M. Biladeau presented the August financial report with the Board. A majority of the August expenditures were related to Taste of Downtown. P. Clacko inquired about the expenses of the Organization and Promotions Committee that were reported for the month of August. M. Biladeau informed the Board that the Organization Committee expenses were for the OTCA grant. The reported expenditures under Promotions were mainly incurred from Taste of Downtown. P. Clacko also requested that in 2013, if there could be a month -by -month, or 2 mbnth budget line next to the DLI budget column, to give a better gage of where the current expenditures are and how much is left for the remainder of the year. M. Biladeau discussed some problems with this format, but will discuss this further. K. Dorshimer suggested that a possible solution would be to show a percentage column which depicted the percentage of our budget that has been spent to date. K. Dorshimer made a motion to put the President's, Director's, Communications & Marketing Manager's, and Finance reports on tile. J. Keusch seconded. Motion passed unanimously. VISII. DISCtiSSIONlACTION ITEMS A. Michigan Main Street Application: M. Biladeau reported that the Select Level Michigan Main Street application was turned in to the Michigan State Housing Development Authority (MSF -IDA) on time. The number of communities that applied is unknown, but up to three communities can be selected. Finalists should be notified in February. B. PSD/DLI .Lease: M. Biladeau reported that the PSD/DLI office lease is up in October 2013. DLI is currently looking at co -locating with LEAP to share office space aid costs in the Knapps Building, which is anticipated to be completed in May of 2014. Our current landlord has indicated that lie may like to get us to move out prior to October to accommodate a possible new tenant to the building and to downtown. M. Biladeau stated that our intention at this time is not to leave our current space prior to the expiration of our lease. In addition, if DLI would go consider moving prior to Oct., this would also affect AKT Peerless who currently sub -leases from the Lansing Economic Development Corporation. M. Biladeau, Eric (AKT Peerless) and Bob Tresize (LEAP, Inc.) will be meeting with Karp & Associates in early January. P, Clacko asked if Karp & Associates offered DLI any benefits for terminating the existing contract early. M. Biladeau reported that she had inquired about compensation, but none has been offered at this time. The Board of Directors determined that a Sub -Committee be formed, comprised of D. Johns, P. Clako, and N. Proulx to look at possible downtown options for office space for the DLI if needed. C. Special Event Re -Caps: Provided in Director's Report. X. OTHER BUSINESS: None. XI. ADJOURN: P. Clacko motioned to adjourn at 12:34 p.m. P. Werling seconded. Motion passed unanimously. Minutes by C. Edgerly Phil Clacko, Secretary--- [ �c 4-r -- 4