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HomeMy WebLinkAbout2010 PSD Meeting MinutesPrincipal Shopping District Board of Directors Meeting Minutes Principal Shopping District Conference Room Wednesday, January 13, 2010 at 12:00 pini Members Present: Doug Johns, Jr., Stacy Wallace, Terry Carella, Vince Villegas, Farhan Bhatti, Bob Trezise Jr., Kris Elliott Members Absent: Phil Clacko Board Advisors Present: Brittney Hoszkiw Board Advisors Absent: Eric Rosekmas, Jessica Yorko Guests Present: Kevin Johnson, Kelly Larson, Joe Borgstrom Staff Present: Mindy Biladeau, Sara Pawloski, Jenn Wood I. CALL TO ORDER V. Villegas called the meeting to order at 12:05 p.m. II. CITIZENS COMMENTS None III. APPROVAL OF AGENDA AND MINUTES F. Bhatti made a motion to approve December 9, 2009 minutes and January 13, 2010 agenda. D. Johns, Jr. seconded. Motion passed unanimously. IV. OLD TOWN COMMERCIAT, ASSOCIATION UPDATE B. Hoszkiw reported that OTCA is working on business assistance programs and business retention. OTCA is going to be offering an educational series, beginning this month. The OTCA Annual meeting is scheduled for Thursday, February 4 at 6:30 p.m. at Perspective 2 and all are invited to attend. V. COMMUNITY POLICING UPDATE None VI. DOWNTOWN MAINTENANCE UPDATE K. Johnson apologized for missing December 9, 2009 Board meeting. He reported that his crew did a major clean up after the Silver Bells event in November and that they returned that following Saturday morning to continue clean up. Lansing Total Lawn Care Professionals continue to do a.m. and p.m. trash removal downtown. Holiday decorations will be removed by Thursday, January 14. VII. CORRESPONDENCE M. Biladeau shared a letter sent from the Mid -Michigan Food Bank thanking the PSD for their efforts and donation from the Downtown Food Fight. Leslie Donaldson with the Arts Council of Greater Lansing sent a thank you letter for all of the decorations and participation with the planning conunittee provided by the PSD for Silver Bells in the City. Mary Eckart, a Lansing resident sent an email to the PSD showing her graditude and appreciation for this years holiday decorations. She did much research to figure out the appropriate entity to thank. M. Biladeau reported that there was an unfortunate slip and fall but it resulted in a positive link between a Lansing resident and the PSD. Jacob Bisel lives in a loft on Allegan Street. He fell while walking on the downtown sidewalks. He was very upset and sent the PSD an email stating his frustration. The PSD promptly responded and Mr. Bisel was very pleased and is now signed up to receive the PSD monthly E Source newsletter. VIII. REPORTS Presidents Report- Vince Villegas V. Villegas did a quick overview of the Principal Shopping District's accornplislunents in 2009 as stated in the 2009 PSD Board Goals report that was distributed in the January Board Packet. Directors Report- Mindy Biladeau The PSD has a scheduled Furlough day on Friday, January 15 and the following Monday is a paid holiday (Martin Luther King Day), the PSD Office will be closed during these days. The Lansing City Market did a soft opening Saturday, January 9°1 (S. Pawloski showed a short video). They are at about 40% capacity and planning their Grand Opening in April. Restaurant Mediterran is expanding into the former shoe repair space and will be providing a deli and additional seating. The Shoe Repair has relocated across the street on Kalamazoo. The new Troppo is anticipating being open within two weeks. A fresh juice/smoothie bar is going in the former Fresh Space and hopes to be open in mid to late February. M. Biladeau reported that she is busy working on the 2010/2011 budget year numbers. Michigan Main Street, Design/ER Committee Training is scheduled for Thursday, January 215 in Portland. The Organization Committee is working on the new PSD identity plan to present to the Board. The man that currently owns downtownlansing.com is not willing to sell the site for the price M. Biladeau offered. The Business Development is working on organizing a Business Workshop Series to be offered in February and March. The Design Conunittee is working to finalize the outside cafe seating regulations for the preparation of future Washington Square construction. Communications & Marketing Manager Report- Sara Pawloski S. Pawloski reported that the Downtown Social Hour event is going well. It was hosted at The Exchange in January. There were many people that came and went, overall attendance was well. February's event will be at Tavern on the Square on Wednesday, February 3`d and S. Pawloski encourages everyone to attend. The Business Development Committee continues to explore ways to further promote this event and welcomes any suggestions. Beginning, February 2❑d, the monthly Downtown Business Huddle will be held at the MBC (Michigan Brewing Company). The Business Development Committee is excited about the change in venue and anticipates the new location increasing the attendance numbers. The past months have showed steady attendance between 25 and 30. The Downtown Lansing Food Fight was a great success. The Lansing Housing Commission won with an impressive average of 12 pounds of food per employee donated and was presented with balloons and the Gold Can Traveling Trophy in December (a news clip video was shown). Financial Report/Balance Report- Jenu Wood J. Wood reported a brief overview of the financial report for the month of October. A memo, describing the different accounts and line items was also distributed with the January board packet. B. Trezise Jr. motioned to approve and place the reports on file. T. Carella seconded. Motion passed unanimously. IX. DISCUSSION/ACTION ITEMS A. Michigan Main Street Presentation Kelly Larson and Joe Borgstrom with Michigan Main Street Center did a presentation on what it meant and the requirements of applying for the next step in the Main Street program. The PSD is currently an Associate level and is considering applying for the Selected level. B. Frost Fest M. Biladeau announced that the Promotions Conunittee is working on a new annual winter event called the Frost Fest, to be held on Saturday, February 13, 2010. The event is building off the Lansing 150, Ice Sculpture on the Square event held in 2009. The Frost Fest will include a warming tent, complimentary carriage rides, a snowboarding demonstration by Modern Skate and Surf at Adado Riverfront Park and the CATA Trolley will be running back and forth from Washington Square to Adado Riverfront Park There will also be a Trebuchet launch, snowman building and children's ice fishing offered at the park. The evening hours will include an ice bar sponsored by the Michigan Brewing Company and a Cold Butt Euchre Tournament, C. 2009 Annual Report M. Biladeau presented a draft copy of the Principal Shopping District's 2009 Annual Report. The last Annual Report was done in 2006 and was very brief. The 2009 Annual Report will be sent to the printer and copies will be sent to downtown businesses, City officials, and the media. It will also be available on the website and PDF copies will be sent electronically to board and committee members. X. OTHER BUSINESS None XI. Adjourn B. Trezise motioned to adjourn. T. Carella seconded. Motion passed unanimously. Meeting adjourned at 1:45 pm. Minutes by Jenn Wood: Approved by Terry Carella, Secretary: Prineipal-Shopprng-Drs1E.". e1. Board of Directors Meeting Minutes Principal Shopping District Conference Room Wednesday, February 10, 2010 Members Present: Bob Trezise, Jr., Stacy Wallace, Vince Villegas, Terry Carella, Farhan Bhatti (arrived at 12:45 p.m.), Members Absent: Kris Elliott, Phil Clacko, Doug Johns, Jr. Board Advisors Present: None Board Advisors Absent: Jessica Yorko, Eric Rosekrans, Brittney Hoszkiw Guests Present: None Staff Present: Mindy Biladeau, Sara Pawloski, Jenn Wood I. CALL TO ORDER V. Villegas called the meeting to order at 12:05 p.m. II. CITIZENS COMMENTS None III. APPROVAL OF AGENDA AND MINUTES B. Trezise, Jr. made a motion to approve January 13, 2010 minutes and the February 10, 2010 agenda. T. Carella seconded. Motion passed unanimously. IV. OLD TOWN COMMERCIAL ASSOCIATION UPDATE None V. COMMUNITY POLICING UPDATE None VI. DOWNTOWN MAINTENANCE UPDATE K. Johnson with Lansing Total Lawn Care Professionals reported that snow removal has been an ongoing effort. With the very cold temperatures and the wind it has been a constant battle to keep sidewalks from continuously refreezing. He reported that he has received a couple complaints but has addressed them in a timely manner. J. Wood has kept a log of all complaints/concerns and how they were addressed. VII. CORRESPONDENCE M. Biladeau shared a letter that Christopher Lewis with Thomas M. Cooley Law School addressed to Sara Pawloski thanking her for her support and help with the Student Community Fair that was held at Thomas M. Cooley Law School. Janice Kirk with Gadaleto Ramsby & Associates expressed her gratitude for the wonderful information that was made available in the January E -Source Newsletter. J. Wood put together a memo that was delivered to all 100 & 200 South Washington Square businesses reminding them that the grease bins located at Dumpster Alley are to be used for grease only, absolutely no trash. There has been an ongoing problem with someone placing trash into the grease bins. VIII. REPORTS President's Report- V. Villegas V. Villegas thanked the PSD staff for the "wonderful, beautiful, Annual Report". He stated that is clearly shows that the organization as a whole has made huge steps. He asked that everyone please review the Annual Report because it contains a lot of good information. Everyone agreed that it is a huge improvement from the last Annual Report, which was completed in 2006. Director's Report- M. Biladeau M. Biladeau reported that after the January Board presentation from the Michigan Main Street Association she is leaning toward waiting to apply for the Selected Level. M. Biladeau wants everyone to know the process and expectations but does not want to rush it. Downtown business and volunteer support is essential for the program to succeed and she would like to see this increase prior to applying. The PSD is working with Traction, formally Vision Creative, on a new downtown website to unveil with our new identity in June. There will be a lot of downtown activity in the next couple of months. Edens Juice is scheduled to open in the former Fresh Space, mid to late February. The Tin Can on Michigan Avenue is opening this Friday, February 12. The Wild Beaver Saloon is scheduled to open around St. Patrick's Day. Geno's Pizzeria will be occupying the former Menna's space in late February, early March. Restaurant Mediteran is expanding their current location to offer a fresh bakery/deli. The Business Development Committee is hosting the first of three workshops on Tuesday, February 23 from 3:00-4:30 p.m. at Capitol National and they hope it will be well attended and received. Communications & Marketing Manager Report- S. Pawloski S. Pawloski passed around a copy of the GLCVB Visitors Guide so that all board members present could see the 2010 PSD co/op ad. S. Pawloski announced that the Frost Fest event, scheduled for this Saturday, February 13 is still in need of volunteers. The Organization Committee is currently planning a monthly, hard copy newsletter, which they anticipate distributing in March, 2010. The newsletter will focus on business owners and information on items that are specific to them. B. Trezise, Jr. motioned to approve President's, Director's, Communication & Marketing Manager and Financial/Balance Reports and place them on file. S. Wallace seconded. Motion passed unanimously. VIIII. DISCUSSION/ACTION ITEMS A. Fund transfer request M. Biladeau requested approval to transfer $5000.00 from the Organization Committee Budget to Downtown Lansing Inc. for Frost Fest Fundraiser scheduled for Saturday, February 13, 2010. B. Trezise, Jr. motioned to approve. S. Wallace seconded. The Motion passed unanimously. B. MEDC Urban Revitalization Grant M. Biladeau requested support from the Board to partner with the LEDC TIFA in making an application for the MEDC Urban Revitalization Grant for $100,000.00. The grant is due March 5, 2010. M. Biladeau gave an overview of the proposed riverfront ice skating rink project and the need to hire consultants to conduct a preliminary feasibility/engineering study as required in the grant proposal. T. Carella motioned to hire C2AE for engineering efforts in relation to the proposed ice rink project with costs not to exceed $4,500.00. S. Wallace seconded. Motion passed unanimously. C. Business Extension Permit (outdoor seating) M. Biladeau explained that there are currently no standards in place for the Business Extension Permits that allow businesses to accommodate outdoor seating. With the redesign of the 200/300 blocks of S. Washington Square, it is proposed that all outdoor seating be placed curbside. This will allow for an eight foot clear pedestrian walkway directly in front of all store fronts. Kris Elliott, owner of the Tavern on the Square has volunteered to redesign his current outdoor seating this 2010 season to serve as an example to all businesses. Several other adjacent businesses have also showed interest in doing the same. This would allow the 200 South block of Washington Square to be a model of the expectations for the 2011 season. This plan will give businesses an entire year to plan for upcoming new Business Extension Permit requirements and guidelines. D. FY 2011 PSD Budget M. Biladeau reported that she submitted the FY 2011 PSD budget to the City in January. The PSD took a 10% general fund cut in November 2009, however the PSD is still operating at a healthy level. X. OTHER BUSINESS None XI. Adjourn B. Trezise, Jr. motioned to adjourn. T. Carella seconded. Motion passed unanimously. Meeting adjourned at 1:55 pm. Minutes by Jenn Wood: Approved by Terry Care Principal Shopping District - Board of Directors Meeting Minutes Principal Shopping District Conference Room-' _ �� y Wednesday, March 10, 2010, 12:00 p.m. Members Present: Doug Johns, Jr., Stacy Wallace, Terry Carella, Vince Villegas, Phil Clacko, Farhan Bhatti (arrived at 12.25), Bob Trezise, Jr. Members Absent: Kris Elliott Board Advisors Present: Brittney Hoszkiw Board Advisors Absent: Eric Rosekrans, Jessica Yorko Guests Present: Kevin Johnson Staff Present: Mindy Biladeau, Jenn Wood, Sara Pawloski I. CALL TO ORDER V. Villagas called the meeting to order at 12:03 p.m. II. CITIZENS COMMENTS None III APPROVAL OF AGENDA & MINUTES B. Trezise Jr. motioned to approve March 10, 2010 agenda and February 10, 2010 minutes. P. Clacko seconded. Motion passed unanimously. IV. OLD TOWN COMMERCIAL ASSOCIATION UPDATE B. Hoszkiw reported that the OTCA is entering their summer planning stages. They have started receiving entries for their Scrapfest that will begin Saturday, June 12'. The OTCA will be hosting a Strategic Business Recruitment, Michigan Main Street Training on March 22 and 23. V. COMMUNITY POLICING UPDATE None VI. DOWNTOWN MAINTENANCE UPDATE & REPORT K. Johnson reported that Lansing Total Lawn Care Professionals is doing a lot of clean up from the winter months. There is trash surfacing due to the snow melting. He reported that he is compiling a list of snow damages to be addressed. The trash cans are in need of maintenance. There are several that need to be painted and adjusted. He would also like to remove all the swinging doors because they give people the false impression that they are full. Perennials have begun to start appearing in many of the flowerbeds and he has applied a pre emergent crab grass fertilizer. Dumpster Alley became a topic of discussion. It has been an ongoing issue. Someone is placing trash in the one of the grease bins and it is overflowing and causing the alley to fill up with trash. J. Wood distributed a Memo last month to all the 100 & 200 Washington Square businesses urging them to make all their employees aware of the difference between the trash and grease bins but it does not seem to have helped. D. Johns, Jr. suggested placing a camera in the area. K. Johnson recommended placing signs in the area that say "Smile, You Are on Camera". M. Biladeau explained that there may be privacy issues and she will check into the options that we have. VII. COORESPONDENCE M. Biladeau reported that the letter to the Michigan Main Street Center was due last Friday, March 5 and it was sent. A copy of the letter is in the Board Packet. VIII. REPORTS President's Report- Vince Villegas V. Villegas thanked P. Clacko for nominating the Principal Shopping District again this year for the Employee Involvement Grant offered through Fifth Third Bank. The Principal Shopping District has recruited three additional members to the Promotions Committee. The second of three Business Workshops put together by the Business Development Committee is being offered Tuesday, March 16 at the Michigan Municipal League Training Room from 3-4:30 p.m. Bob Fish, CEO and Co -Founder of Biggby Coffee will be speaking on customer service. Please promote and attend if you are available. Director's Report- Mindy Biladeau M. Biladeau reported that the there was an excellent Downtown New Flavor article on the Lansing State Journal front page. The PSD offices will be closed this Friday, March 12 for a furlough day. M. Biladeau will be on vacation from Monday, March 22 through Monday, April 51h Communication & Marketing Manager- Sara Pawloski S. Pawloski reported that the Organization Committee, first hard copy monthly merchant newsletter will be distributed at the end of March (April edition). S. Pawloski has been working with Traction to outline what to include in the new PSD website. The plan is to launch the new website at the PSD Annual meeting in June. The PSD, Promotions Committee is organizing "Pink up the Town" to help promote the Susan G. Komen, Race For the Cure scheduled for Sunday, April 25, 2010. The goal is to distribute 1000 pink ribbons to be decorated and hung downtown one week prior to the race day. Downtown businesses are encouraged to decorate their store fronts and stay open the day of the event. This is the 8th year of the Race For the Cure. The race has brought 8,000 plus people downtown in past years and grows every year. Finance Report/Balance Report- Jenn Wood J. Wood gave a brief description of line items listed on the December finance Report. There were several YTD budget questions asked and concern was shown for the Design Committee budgeted dollars. J. Wood explained that a few Interdepartmental transfers haven't been submitted to Finance yet for approval and she is working on resolving these issues. P. Clacko motioned to approve the President's, Director's, Communication & Marketing Manager and Financial/Balance reports and place them on file. S. Wallace seconded. Motion passed unanimously. VIIII. DISCUSSION/ACTION ITEMS A. Board Meeting Date Discussion M. Biladeau reported that the PSD Board of Directors meetings need to be changed because the City Council, Development & Planning will be meeting on the 2nd and 4th Wednesday of every month at noon and these times conflict with the PSD scheduled time. The 2nd Thursday of the month at noon was suggested. D. Johns, Jr. motioned to send new day and time of 2nd Thursday of the month at noon to the City Clerks office. B. Treezise, Jr. seconded. The motion passed unanimously. B. Frost Fest Re -Cap S. Pawloski showed a slide show of the 94.1 radio commercials that were ran to promote Frost Fest. The event went really well and the downtown businesses were pleased. Brannigan Brothers reported that they ran out of several of their popular menu items, the Downtown Doghouse remained fall all day and night and Decker's Coffee sold more products than on a normal Saturday. The PSD had a wrap up meeting with event partners to discuss what went well and where we could make changes next year. Scott Miller with Miller Ice Sculptures discussed doing more interactive ice sculptures next year. An ice pool table and board games were discussed. M. Biladeau suggested ordering a smaller tent next year and to also have it heated. This event was planned and executed in a period of five weeks and although no income was generated after expenses it was very successful and has great potential for future years. C. MEDC Urban Revitalization Grant Update M. Biladeau reported that the MEDC Urban Revitalization Grant was due and turned in Friday, March 5 2010. The requested, 100,000 dollar grant is proposing a 4200 square foot, synthetic ice, skating rink. The plan also allows for a gas fire pit and water feature at the site. It is intended to draw users to the City Market with a rubberized walkway from the ice rink to the City Market. B. Trezise, Jr. reported that the Lansing Economic Development Corporation, TIFA Board approved the additional 400,000 dollars needed to complete the project if awarded the grant. If the project is approved and completed the PSD will be responsible for all maintenance involved which C2AE Engineering has estimated to be anywhere from 10,000-15,000 dollars per year. Ideally, a small business within the City Market would take on the responsibility of skate rental. B. Trezise, Jr. reported that this project has the potential to not only break even but to generate annual revenue in years to come. There are hopes that local businesses and individuals would rent the ice rink for corporate functions, birthday parties and special events. Many of the PSD Board members have concerns about the maintenance and daily management of the ice rink. B. Trezise, Jr. and M. Biladeau report that it is one step at a time and there will be many aspects that will need to be addressed along the way. D. Blues on the Square 2010 M. Biladeau reported that in the past the PSD has given 12,000 dollars in sponsorship for the Blues on the Square event and the Board did not budget any sponsorship dollars for the 2010 season. The PSD still intends on paying the insurance costs, cleaning costs and toilets for the event, which comes to around the same dollar amount that it has sponsored in the past when adding in the expenses incurred by the City of Lansing as well. M. Biladeau reported that the Mayor's office is in full support of the PSD's decision. E. FY 2011 Preliminary PSD Budget Due to time constraints the Board tabled the complete budget discussion for a special meeting or our April meeting. However, one item was discussed and is as follows.B. Trezise, Jr. informed that the Lansing Economic Development Corporation has proposed taking over the Arts and Cultural programming for the City in the Mayor's FY 2011 City Budget. The Arts Council currently receives grant dollars from the City allocated for Silver Bells and other arts and cultural entities throughout the city. The LEDC is proposing that they receive 20,000 dollar grant and partner with the PSD to coordinate the Silver Bells event only if the Arts Council does not want to do it. Planning for Silver Bells would need to begin in July. X. OTHER BUSINESS None XI. ADJOURN B. Trezise Jr. motioned to adjourn. P. Clacko seconded. Motion passed unanimously. Meeting adjourned at 1:35 p.m. Minutes by Jenn Approved by, Ten Carella, Secretary: Principal Shopping District Board of Directors Meeting Minutes - Principal Shopping District Conference Room Thursday, April 8, 2010 at 12:00 p.m. Members Present: Doug Johns, Jr., Stacy Wallace, Terry Carella, Vince Villegas, Phil Clacko, ICris Elliott Members Absent: Farhan Bhatti, Bob Trezise, Jr. Board Advisors Present: None Board Advisors Absent: Brittney Hoszkiw, Eric Rosekrans, Jessica Yorko Guests Present: Kevin Johnson Staff Present: Mindy Biladeau, Sara Pawloski, Jenn Wood I. CALL TO ORDER V. Villagas called the meeting to order at 12:05 p.m. II. CITIZENS COMMENTS None III. APPROVAL OF AGENDA & MINUTES P. Clacko motioned to approve April 8, 2010 agenda and March 10, 2010 minutes. S. Wallace seconded. Motion passed unanimously. IV. OLD TOWN COMMERCIAL ASSOCIATION UPDATE None V. COMMUNITY POLICING UPDATE None VI. DOWNTOWN MAINTENANCE UPDATE & REPORT K. Johnson reported that Lansing Total Lawn Care Professionals crew is getting ready for the spring months. They have begun cleaning up the City Hall area including picking up trash, evaluating inulch needed for flower beds and fertilizing the perennials that are currently coming up. K. Johnson and J. Wood have been in communication with Michigan Protien Inc., which is the company that provides the use of one of the grease bins at dumpster alley, that is currently not being maintained. K. Johnson has scheduled a time to meet Michigan Protien Inc, at the location of the grease bin so that they can remove it. K. Johnson is going to do an inventory on the flower beds on Michigan Avenue to access what flowers will need to be replaced due to dogs urinating on them. D. Johns, Jr. comnnented on how beat up the concrete edging that is around all downtown flower beds looks after the snow removal this winter. M. Biladeau stated that this is being looked into by Public Service and that there was an inventory of damages prepared by J. Wood and Dan Danke, City of Lansing, Public Services Engmeer. VII. COORESPONDENCE M. Biladeau provided the Board of Directors with a copy of an c mail received from Jessica Decker the owner/operator of Decker's Coffee. She was very pleased with the March 16, Business Workshop Series hosted by Bob Fish, CEO and co-founder of Biggby Coffee. VIII. REPORTS President's Report- Vince Villegas V. Villagas expressed his delight in the wonderful coverage that the PSD received on the front page of the Lansing State Journal and asked all Board members to read it if they had not already. V. Villegas thanked P. Clacko for once again nominating the PSD for the Fifth Third Bank $500, Community Involvement Grant which the Principal Shopping District. The PSD has been selected to receive an award in early May.. Director's Report- Mindy Biladeau M. Biladeau reported that the PSD is working diligently with Traction to get a new, functional website up and running to launch with the PSD new identity at the PSD annual meeting, tentatively scheduled for Thursday, June 17`x'. M. Biladeau and all of the PSD staff are very excited for this much needed improvement. M. Biladeau thanked S. Wallace, T. Carella and Troppo management for attending the Knapp announcement on Tuesday, April 6th Geno's Pizzeria, located on the 200 South block of Washington Square is now open. A portion of his sign is installed and the remainder will be going up very soon. Geno's Pizzeria was a recipient of a Sign Incentive Grant through the LEDC. The Wild Beaver Saloon is shooting to open their doors on April 16. Edens Juice will be opening soon in the former Fresh space. M. Biladeau and S. Pawloski will be attending the National Main Street Conference in Oklahoma City, May 2-5. M. Biladeau reported that the Promotions Committee is working on coordinating summer events. The PSD was approached by several business owners downtown who want to put on an ................... event/festival in July and the Promotions Committee and staff are working with thein to create something new, fun and exciting. The Business Development Cormnittee continues to coordinate the monthly Business Huddle, held the first Tuesday of every month from 8-9 a.m. and Social hour, held on the first Wednesday of the month from 5-7 p.m. The Business Workshop Series held in February and March were a success and the committee is considering offering another workshop in May. The Beautification Sub Committee is hosting the 3`d annual Capital City Clean Sweep on Thursday, May 6`h. M. Biladeau reported that she is interviewing two applicants for the Adopt A Spot Coordinator position on Friday. J. Wood is currently working on drafting a RFP for the PSD Maintenance Contract. A draft will be forwarded to the Board for review prior to the May Board of Directors Meeting if possible, Communications & Marketing Manager- Sara Pawloski S. Pawloski reported that the first issue (April) of the new monthly, hard copy newsletter was distributed to business owners. K. Elliott stated that it was a great piece and suggested making it larger and offering the possibility for businesses to pay for advertising in it in the future. The Promotions Committee has begun planning for the second season of Team Playmnakers Downtown, a 15 week fitness program. The program runs from June 15 — September 23 and meets every Tuesday and Thursday in front of the downtown YMCA from 11:30 a.m. — 1:30 p.m. There were 114 participants last year and many more are anticipated this year. "Pink up the Town" is next Sunday, April 18". The PSD along with the help of many volunteers, will be downtown hanging pink ribbons in trees, on parking meters and on benches. Pink chalk will also be used to stencil 'inspirational quotes on the sidewalk areas in preparation for the Susan G. Komnen Race for the Cure. Finance Report/Balance Report- Jenu Wood J. Wood gave a brief description of line items on the January finance Report and explained that there are Interdepartmental transfers from The City, Public Service department that have not been processed through the Finance Department yet. T. Carella motioned to approve the President's, Director's, Communication and Marketing Manager and Finance/Balance Reports and place them on file. P Clacko seconded. Motion passed unanimously. IX. DISCUSSION/ACTION ITEMS A. MEDC Urban Revitalization Grant Update M. Biladeau reported that the MEDC Urban Revitalization Grant that the PSD assisted the Lansing Economic Development Corporation with is still in the waiting period. B. FY 2011 Preliminary PSD Budget M. Biladeau distributed a proposed FY 2011 PSD Budget along with a Power Point presentation. Discussions were had on how the PSD can generate more revenue. C. Blues on the Square 2010 M. Biladeau reported that she will be meeting with Kelly from Citadel Broadcasting to discuss Blues on the Square 2010. The PSD did not budget any fund 2010 FY dollars for this event. The PSD still intends on paying the insurance costs, cleaning costs and toilet rental costs associated with the event. These costs equal approximately the samne dollar amount as the sponsorship dollars that the PSD has paid in the past when adding in the expenses incurred by the City of Lansing as well. X. OTHER BUSINESS None XI. ADJOURN S. Wallace motioned to adjourn. T. Carella seconded. Motion passed unanimously. Meeting adjourned at 1:40 p.m. Minutes by 7eiu1 Wood Approved by, Terry Ca Principal Shopping District _ Board of Directors Meeting Minutes Principal Shopping District Conference Room Thursday, May 13, 2010 at 12:00 p.m. Members Present: Doug Johns, Jr., Stacy Wallace, Terry Carella, Vince Villegas, Phil Clacko, Kris Elliott, Bob Trezise, Jr. Members Absent: Farhan Bhatti, Board Advisors Present: Jessica Yorko (arrived at 1:00 p.m.) Board Advisors Absent: Brittney Hoszkiw, Eric Rosekrans, Guests Present: Kevin Johnson Staff Present: Mindy Biladeau, Sara Pawloski, Jenn Wood, Katie Wright I. CALL TO ORDER V. Villagas called the meeting to order at 12:10 p.m. II. CITIZENS COMMENTS None III. APPROVAL OF AGENDA & MINUTES T. Carella motioned to approve May 13, 2010 agenda and April 8, 2010 minutes. K. Elliott seconded. Motioned passed unanimously. IV. OLD TOWN COMMERCIAL ASSOCIATION UPDATE None V. COMMUNITY POLICING UPDATE None VI. DOWNTOWN MAINTENANCE UPDATE & REPORT K. Johnson with Lansing Total Lawn Care Professionals reported that in preparation for the Capital City Clean Sweep his crew has painted all hydrants on Washington Square. A couple of benches were damaged during the winter months and he has repaired them. K. Johnson is working on locating the extra trash cans that were stored when the new ones were placed on Allegan Street so that they can be placed on East Michigan Avenue. VII. COORESPONDENCE None VIII. REPORTS Bi -Annual Michigan Main Street Report M. Biladeau reported that the Michigan Main Street requires the PSD to complete a bi-annual report and that this report was completed and submitted before the due date. The report is included in the board packet for review. Director's Report- Mindy Biladeau M. Biladeau reported that the LEDC was not a recipicenrt of the MEDC Urban Revitalization Grant for the synthetic ice skating rink project that was submitted. The allotted dollar amount was split up in small dollar amounts to many cominunities. B. Trezise Jr. and M. Biladeau will be discussing a Plan B to raise 100,000. M. Biladeau reported that the new domain name for the PSD new identity will be downtownlansing.org. It was discovered that this domain name was actually purchased by the PSD in 2006. Katie Wright was introduced as the new seasonal, Adopt -A -Spot Coordinator. She will be working 20 hours per week through November 2010. Eden's Juice is now open and is planning on scheduling an official ribbon cutting ceremony in mid to late Julie. The Wild Beaver Saloon is now open in the 200 south block of Washington Square. The Law Offices of Catherine Groll is opening June 1, 2010 at 408 S. Wahsington Square, the former Metro PCS space. M. Biladeau reported that the National Main Street Conference in Oklahoma City was a great opportunity and learning experience. She appreciated the opportunity for Sara Pawloski and herself to attend. A list of seminars attended and experiences was included in the board packet. Communications & Marketing Manager Report- Sara Pawloski S. Pawloski reported that the May edition of the Organization committee's hard -copy newsletter was hand delivered the last week of April. S. Pawloski is currently working with Traction on the design of several new promotional pieces to have ready at the same time as the new identity launch at the Thursday, June 17 PSD Annual Meeting. The Promotions committee, with the help of Playmakers and Downtown YMCA, held their second planning meeting of the season for Team Playmakers Downtown. There will be two kick off days and a Team Playmakers Downtown Perks Program will be added this year, May 19 and June 10. The first year of the Susan G. Komen 5K, Pink up the Town event was a huge success. The PSD and volunteers hung over 1,000 ribbons to support and welcome Susan G. Komen attendees to downtown. Over 30 downtown businesses participated in "pinking up" their store fronts, balconies, patios and windows. Downtown Lansing, the PSD and Susan G. Komen of Mid -Michigan received wonderful media coverage for the "pink up" event as well. Financial Report(Balance Report- Jenn Wood J. Wood provided a copy of the February, 2010 Finance Report, gave a brief description of the line items and welcomed any questions or concerns. T. Carella motioned to approve the Director's, Communication and Marketing Manager and Finance/Balance Reports and place them on file. S. Wallace seconded. Motion passed unanimously. IX. DISCUSSION/ACTION ITEMS A. Michigan Main Street Resolution T. Carella motioned to approve the Michigan Main Street Resolution to be sent the Michigan State Housing Development Authority in support of the PSD continuing its participation in the Michigan Main Street program at the Associate level. K. Elliott seconded. Motion passed unanimously. B. FY 2011 PSD Budget Adoption M. Biladeau provided a copy of the proposed, 2011 PSD Budget to all cominittee members for review. P. Clacko motioned to approve the adoption of the 2011 PSD Budget. T. Carella seconded. Motion passed unanimously. C. Blues on the Square M. Biladeau reported that the organizers of Blues on the Square, Citadel Broadcasting has decided to move the venue to the old City Market area and rename it Blues on the Grand. With this change comes a new music series downtown, Lansing Live, which will begin the first week of May. It Will take place in the 200 south block of Washington Square. It is truly a grass roots venue with many local bands scheduled to perform. Lansing Live is organized and sponsored by Tavern on the Square and Traction. M. Biladeau reported that every business owner in the 100 and 200 S. Blocks of Washington Square was informed of this change prior to the official announcement made by Citadel, the PSD and the City of Lansing at a press conference. M. Biladeau proposed that the PSD be an Underwriting Sponsor ($5,000) of the Blues on the Grand series, down from a $12,000 sponsorship in 2009. P. Clacko motioned to approve an Underwriting Sponsorship of $5,000 to the Blues on the Grand. S. Wallace seconded. Motion passed unanimously. D. Maintenance Contract Extension & RFP Discussion M. Biladeau requested the approval to extend the current Maintenance Contract with Lansing Total Lawn Care Professionals through June 30, 2010. The current contract expired April 30, 2010. The draft RFP is complete and minor adjustments are being made before providing it for review. The PSD Maintenance Contract has not went out for bid in over three (3) years and with the economic changes the board agreed that a review of current services was necessary. P. Clacko motioned to approve the extension of the current Maintenance Contract with Lansing Total Lawn Care Professionals through June 30, 2010. S. Wallace seconded. Motion passed unanimously. E. Amendments to PSD Ordinance M. Biladeau reported that some amendments have been made to the PSD Ordinance to reflect the new name change and the removal of the Washington Mall a few years ago. The ordinance changes were included in the board packet for review. X. OTHER BUSINESS K. Elliott thanked Jessica Yorko for attending the PSD Board of Directors Meeting, XI. ADJOURN S. Wallace motioned to adjourn. K. Elliott seconded. Motion passed unanimously. Meeting adjourned at 1:15 p.m. Minutes by Jenn Wood: Approved by, Terry Carella, Secretary: Principal Shopping District Board of Directors Meeting Minutes Principal Shopping District Conference Room Thursday, June 10, 2010 at 12:00 p.m. Members Present: Doug Johns, Jr., Stacy Wallace, Terry Carella, Vince Villegas (arrived at 1:00 p.m.), Phil Clacko, Kris Elliott (arrived at 12:20 p.m.), Bob Trezise, Jr. Members Absent: Farhan Bhatti, Board Advisors Present: None Board Advisors Absent: Brittney Hoszkiw, Eric Rosekrans, Jessica Yorko Guests Present: Kevin Johnson, Officer Robert Merritt Staff Present: Mindy Biladeau, Sara Pawloski, Jenn Wood, Katie Wright, Melissa Minock I. CALL TO ORDER D. Johns, Jr. called the meeting to order at 12:07 p.m. II. CITIZENS COMMENTS None III. APPROVAL OF AGENDA & MINUTES B. Trezise, Jr. motioned to approve June 10, 2010 agenda and May 13, 2010 minutes. T. Carella seconded. Motion passed unanimously. IV. OLD TOWN COMMERCIAL ASSOCIATION UPDATE None V. COMMUNITY POLICING UPDATE Officer Merritt reported that the Lansing Police Department is consolidating all of the officers out of the North Precinct over to the South Precinct, but this change will not effect the community policing in the downtown area. Officer Bill Barnes is the new night officer for the downtown area. Effective, July 1, 2010 the new Captain is Captain Mike Yankowski. Officer Merritt reported that with the nice weather, pan handling is increasing. He commented that he is receiving resistance from people that want to give to the pan handlers. Officer Merritt reports that giving money to the pan handlers only causes an increase in the problem. He encouraged everyone present to refrain from giving them money and to remind others that it is prohibited. Bike riding on the sidewalks was discussed. Officer Merritt reported that bike riding on the sidewalks is one of the biggest complaints that he receives. He does not want to discourage patrons by telling them that they cannot ride their bikes but riding on the sidewalk area is dangerous. Officer Merritt suggested more visible signage. Also, encouraging bikers to walk their bikes on the sidewalks rather than riding them. No downtown biking between the hours of 11 a.m. and 2 p.m was suggested. K. Johnson reported to Officer Merritt that there are people parking their vehicles in dutnpster alley on the weekend. VI. DOWNTOWN MAINTENANCE UPDATE K. Johnson reported that he is in the process of completing the instillation of mulch downtown. The irrigation is up and running and is set to water once in the am and then again in the evening. The left over annual flats from the downtown planting day have been planted in the three (3) black planters and wave petunias have been planted in the raised beds on the NE and NW corner of Washtenaw St. and Washington Square, 12 flats were donated to the CADL-Downtown branch, and about 80 flats were donated to the Old Town Commercial Association. Weed control will be done next week on all of the sidewalk areas that have grass/weeds growing up through the cracks. Two additional trash cans have been placed on Michigan Ave., one by Omars and the other by the Nuthouse. VII. CORRESPONDENCE None VIII. REPORTS Director's Report- Mindy Biladeau M. Biladeau reported that our non-profit organization, Downtown Lansing Inc. name has been officially changed to Downtown Lansing Partnership Inc. and is recognized by the State of Michigan. Brannigan Brothers is hosting a Bike Night on Tuesdays from 7-11 p.m. through the month of August. They have reserved 19 parking spaces for their weekly event. The PSD office will be closed tomorrow, Friday June 11 for a furlough day. The Law Office of Catherine Groll has opened across the street from the PSD office on Washington Square. Jude's Barbershop will be opening at 120 S. Washington Square in late June. The LEDC has a special announcement scheduled for June 16 at 10:00 a.m. at the current Dimitri's building and the board is encouraged to attend. Many more exciting announcements are coming shortly. Communications & Marketing Manager Report- Sara Pawloski S. Pawloski introduced the PSD's new summer intern, Melissa Minock and reported that she is currently working on making a new Facebook page for the PSD new identity. Sara and Melissa are also working closely with Traction on getting all the content uploaded to the new website, which he will cover with you more during his presentation today. The first Team Playmakers Downtown, 15 week fitness program is Tuesday, June 15ti' from 11:30 a.m. — 1:30 p.m. The goal is to get 200 participants this year. The Taste of Downtown is scheduled for Saturday, July 10 from 3:00 — 7:00 p.m. There are already eight (8) businesses registered to participate. The event will be held in the 100 south block of Washington Square. Finance Report/Balance Report- Jenn Wood J. Wood provided a copy of the March, 2010 Finance Report, gave a brief description of the line items and welcomed any questions or concerns. P. Clacko motioned to approve the Director's, Communication & Marketing Manager and Finance/Balance Reports and place them on file. S. Wallace seconded. Motion passed unanimously. IX. DISCUSSION/ACTION ITEMS A. Downtown Website Sneak Peak Cameron Gnass with Traction, presented a preview of the new downtown website, www.downtownlansing.org. B. Maintenance Contract Extension & RFP Update M. Biladeau reported that a draft of the RFP is complete but additional time is needed to complete the final proposal. M. Biladeau requested the Board approval to extend the current maintenance contract with Lansing Total Lawn Care Professionals for an additional two months (August, 31, 2010). The current extension expires on June 30, 2010. S. Wallace motioned to approve a two month extension to the existing maintenance contract. P. Clacko seconded. Motion passed unanimously. C. Street Vendor Permit: Temporary Permit Request Nancy Humphrey, owner and operator of Majestic Dogs wrote a request to be temporarily placed at the SE corner of Michigan Ave. and Grand Ave. until the permitted vendor location at the NE comer of Michigan Ave. and Grand Ave. is no longer under construction. Motion by D. Johns, Jr. to deny the temporary permit request based on the close proximity of a sandwich shop inside the Grand Plaza, located on the SE corner of Michigan Ave. and Grand Ave. and a new deli moving into the parking ramp just north of that comer in the near future. S. Wallace seconded. Motion passed unanimously. D. Silver Bells in the City Transition M. Biladeau reported that the PSD is now officially the new coordinator of the Silver Bells in the City. M. Biladeau reported that the PSD staff has met with the Arts Council and they provided the PSD with a very useful planning guide and all past paperwork used to coordinate the event. M. Biladeau reported that she has already begun soliciting sponsorships. Radio Disney has contacted the PSD with an opportunity to be involved. Any recommendations on generating revenue are welcome. M. Biladeau suggested adding a sub -committee to coordinate efforts to raise revenues. M. Biladeau agreed to set up a meeting involving K. Elliott, T. Carella, V. Villegas and D. Johns Jr. the last week of June. E. Street Vendor Perri -lit Hours of Operation Discussion M. Biladeau reported that vendors are showing an interest in vending after midnight so that they can generate revenue from the active night life downtown. The board discussed the possible creation of a daytime vending permit and a night time vending permit. The board deferred this to the Design Committee to further look into creating draft policies for night time vending before the 2011 vending season. F. Fall Downtown Concert Discussion M. Biladeau proposed holding a free Fall concert with big name bands to bring people downtown on Thursday, September 16 before the Notre Dame vs. Michigan State game held that Saturday. The Lansing Center is available if the weather turned out not to be desirable. This concert would serve as a Welcome Back concert for all the college students in the area, Cooley, MSU, and LCC. The board is very open and interested in this idea. X. OTHER BUSINESS None XI. ADJOURN B. Trezise Jr. motioned to adjourn. S. Wallace seconded. Motion passed unanimously. Meeting adjourned at 1:45 p.m. Minutes by Jenn Wood Approved by, Terry Carella, Secretary Principal Shopping District Board of Directors Meeting Minutes Principal Shopping District Conference Room Monday, July 8, 2010 at 12:00 p.m. Members Present: Doug Johns, Jr., Stacy Wallace (arrived at 12:30 p.m.), Terry Carella, Vince Villegas, Kris Elliott Members Absent: Phil Clacko, Bob Trezise, Jr. Board Advisors Present: Brittney Hoszkiw Board Advisors Absent: Eric Rosekrans, Jessica Yorko Guests Present: None Staff Present: Mindy Biladeau, Sara Pawloski, Jenn Wood I. CALL TO ORDER V. Villegas called the meeting to order at 12:08 p.m. II. CITIZENS COMMENTS None III. APPROVAL OF AGENDA & MINUTES S. Wallace motioned to approve July 8, 2010 agenda and June 10, 2010 minutes. K. Elliott seconded. Motion passed unanimously. IV. OLD TOWN COMMERCIAL ASSOCIATION UPDATE B. Hoszkiw reported that OTCA just wrapped up their annual Festival of the Moon and Festival of the Sun events. Attendance was up from last year and their net revenue was in excess of $10,000. This revenue accounts for approximately fifty percent of the OTCA budget for the entire year. ScrapFest revenue increased by fifty percent in 2010 and OTCA is currently coordinating Octoberfest. V. COMMUNITY POLICING UPDATE None VI. DOWNTOWN MAINTENANCE UPDATE None VII. CORRESPONDENCES M. Biladeau provided the committee with a copy of the denial letter that was sent to Nancy Humphrey in response to her letter requesting a temporary vending permit for the s/e corner of Grand Ave. and Michigan Ave. M. Biladeau provided the committee with a copy of a letter received from the owner of Insty Prints, Mike Bruce who has concerns with the Lansing Live event. M. Biladeau shared a letter that the City Clerks office received from Havis Law Offices on behalf of 220 S. Washington Square. The letter is in protest of the PSD Special Assessment but provides no explanation. VIII. REPORTS Presidents Report- Vince Villegas V. Villegas reported that the PSD Annual Meeting had a nice attendance. Over 100 people were there, many business owners and managers. The new logo/identity for the PSD was unveiled and everyone was excited. Directors Report- Mindy Biladeau M. Biladeau reported that the ordinance changes discussed at last months Board meeting are being addressed at the last City Counsel meeting in July. The anticipated date of launching the new PSD identity is August 3rd at the monthly Business Huddle held at MBC. The maintenance contract, Request for Proposal (RFP) is in its final draft stages and is currently being reviewed by the City of Lansing, Director of Public Service, Chad Gamble and Scott House with City of Lansing, Operations and Maintenance. M. Biladeau reported that there are several exciting things happening in downtown Lansing. The Law Offices of Catherine Groll is now open in the 400 south block of Washington Square. Judes Barbershop is open in the 200 south block of Washington Square and Angi Sushi will be opening soon on east Allegan, between Grand Ave. and Washington Square in late July, early August. Communications & Marketing Manager Report- Sara Pawloski S. Pawloski reported that the 2010 Taste of Downtown was a huge success. The participation goal was 250 people and it drew in excess of 500 people. That is a great number for a first year event. The Lansing State Journal and The State News did great articles on the event, which S. Pawloski shared with the committee. S. Pawloski reported that it could be a possible event to hold during the Fall and ticket pricing for future events were discussed. Monthly Report/Financial Report/Balance Report- Jenn Wood J. Wood provided a copy of the April, 2010 Finance Report, gave a brief description of the line items and welcomed any questions. T. Carella motioned to approve the President's, Director's, Communication & Marketing Manager and Finance/Balance Reports and place them on file. K. Elliott seconded. Motion passed unanimously. IX. DISCUSSION/ACTION ITEMS A. Downtown Beautification Projects Overview M. Biladeau reported that Joe Wright with the Sovereignty Group was hired to design several of the Beautification projects that the PSD Beautification Committee included in their work plan as priority projects. Bids were requested from several contractors and Anderson - Fischer Associates were secured to carry out the designs. The pine trees that were at the n/e corner of Washington Square and Kalamazoo Street were cut down. M. Biladeau showed the plan of the new design. All of the Michigan Ave. planters that had missing plants from damage and theft have been replanted. Anderson -Fischer Associates have also begun the implementation of the beautification of Pere Marquette Drive B. Board Officer Elections/Reappointments Board elections will be held in January, 2011. C. Silver Bells in the City Update M. Biladeau reported that she has meet with the majority of the 2009 Silver Bells coordinating volunteers. The initial Silver Bells Coordinating Committee meeting went really well and plans for Silver Bells 2010 are well underway. Terry Carella has volunteered to help coordinate revenue efforts for this years event. Three major things have been discussed to help generate revenue which include a catering service to set up booths and sell food, a holiday village and a VIP tent. D. Annual Executive Directors Evaluation V. Villegas will forward all Board members an Executive Directors Evaluation form to be completed and returned to him by Friday, August 6. X. OTHER BUSINESS None /:4 s 1 D. Johns, Jr. motioned to adjourn. T. Carella seconded. Motion passed unanimously. Meeting adjourned at 1:00 p.m. Minutes by, Jenn Wood I Approved by, Terry Carella, Secretary, Downtown Lansing Inc. Board of Directors Meeting Minutes Downtown Lansing Inc. Conference Room Thursday, September 9, 2010 at 12:00 p.m. Members Present: Doug Johns, Jr., Stacy Wallace, Terry Carella, Bob Trezise, Jr., Phil Clacko Members Absent: Vince Villegas, Kris Elliott Board Advisors Present: Jessica Yorko Board Advisors Absent: Eric Rosekrans, Brittney Hoszkiw Guests Present: Officer Robert Merritt, Kevin Johnson Staff Present: Mindy Biladeau, Sara Pawloski, Jenn Wood I. CALL TO ORDER D. Johns Jr. called the meeting to order at 12:05 p.m. II. CITIZENS COMMENTS None III. APPROVAL OF AGENDA AND MINUTES B. Trezise, Jr. motioned to approve September 9, 2010 agenda and July 8, 2010 minutes. T. Carella seconded. Motion passed unanimously. IV. OLD TOWN COMMERCIAL ASSOCIATION UPDATE None V. COMMUNITY POLICING UPDATE Officer Merritt reported that the Lansing Police Department has had many issues with larceny in the parking ramps downtown. They have obtained good video, showing the nationality and approximate age of the offenders. Officer Merritt asked that if anyone has suspicion or "red flag" please contact LPD. Officer Merritt reported that in an attempt to control the open alcohol at Rutter Park, he has made several arrests. VI. DOWNTOWN MAINTENANCE UPDATE & REPORT K. Johnson reported that he has been doing a lot of cleaning downtown. All of the trash cans have been power washed inside and out and it is a continuous effort to maintain the leaves on the sidewalk areas. Shrubs have been trimmed, many perennials have been cut back and all the annuals have been pulled. Lansing Total Lawn Care Professionals volunteered to donate and plant all the mums in the raised wall beds on the southeast and southwest corners of Washington Square and Washtenaw Street. K. Johnson reported that he has had to remove three (3) mattresses in August and 1 so far in September that have been left in dumpster alley. VII. CORRESPONDENCE None VIII. REPORTS Presidents Report- Vince Villegas None Directors Report- Mindy Biladeau M. Biladeau reported that the first September edition of the City Pulse ran an article that compiled a list of new businesses from September 2009 — September 2010 and there was an impressive number of 30 plus. A couple of grand openings include Anqi Sushi Express on Allegan and Eclectic Art Tattoo Gallery on Michigan Ave. Businesses coming soon include, MSUFCU, Zoup!, Lenny's Sub Shop and The Brown Bag. Three Beautification projects that the Beautification Committee prioritized in their work plan are being completed today. They include the replanting of ten (10) planters along the north side of Michigan Avenue in front of the Lansing Center, planting of shrubs and annuals at the southeast corner of Kalamazoo Street and Washington Square and the redesign and planting of the grass area on Pere Marquette Drive by Clara's. Silver Bells planning is going well. The first of four coordinating committee meetings was held on August 18. All members that have been involved in past Silver Bell's are on board and excited to help coordinate the 2010 event. All sponsorship renewals have been sent out and new sponsors and partners are being recruited too. Lake Trust Credit Union is this year's Fireworks Sponsor. We have officially partnered with Radio Disney and Citizens Insurance to bring in the Radio Disney Road Crew. Radio Disney talent for the hour concert following the fireworks has also been secured. Silver Bells Village (holiday market), featuring 20 vendors, will be set up on Allegan Street between Washington Square and Grand Avenue. A design of the commemorative ornament that will be sold in an effort to create additional revenue to support the event was distributed. The goal is to have them available for purchase beginning in mid-October. Communications & Marketing Manager Report- Sara Pawloski S. Pawloski reported that the September edition of the merchant newsletter, updated with the new identity was hand delivered the last week of August. The old Lansing PSD Facebook page has been deleted and replaced with the new Downtown Lansing Inc. Facebook fan page. The new page has 340 followers and is growing daily. The new downtown fall/winter guides has been printed. The guides will be distributed to all the downtown businesses with a brochure rack to display them in. We will also be using the brochure racks for other event flyers throughout the year. Downtown Lansing Inc. is partnering with the City Pulse to provide the content for a one page ad that will be printed on a bi-monthly basis. The full page feature in the City Pulse will include paid advertisements by downtown businesses as well as and content that DLI provides. The media plan for Silver Bells includes several different outlets including print ads in the LSJ, Lansing Community News, City Pulse and Greater Lansing Business Monthly. A Silver Bells Twitter and Facebook account have been added as well. DLI is working with Ciesa to update and enhance interactivity of the Silver Bells website. Going forward, DLI will be able to house promotional videos and photo galleries. We are also getting a Pay Pal account, providing us the opportunity to sell ornaments and the DVD on the site. Monthly Report/Financial Report/Balance Report- Jenn Wood J. Wood provided a copy of the May 2010 Finance Report, gave a brief description of the line items and welcomed any questions. T. Carella motioned to approve the President's, Director's, Communication & Marketing Manager and Finance/Balance Reports and place them on file. P. Clacko seconded. Motion passed unanimously. IX. DISCUSSION/ACTION ITEMS A. Entertainment Express Presentation Pat Gilbert, Marketing Director with CATA, presented a short update on the Entertainment Express. The presentation included the re- branding of the Trolley, new marketing strategies, ridership numbers and increased efficiencies in the service. B. 2010 Downtown Business Owner Survey The 2010 Business Development, Downtown Business Owner Survey was reviewed and discussed. D. Johns, Jr. suggested that the survey offer like or dislike as an answer rather than something in between. The intent of the survey is to assist DLI committees and staff in developing new programs and services that are useful and desired for downtown business owners and operators and to track the progress of our Downtown Revitalization Program. C. Letter of Resignation, Farhan Bhatti Farhan Bhatti filled the resident requirement on the board but is feeling overwhelmed with school and working on the Virg for Governor campaign so feels he must step down. B. Trezise, Jr. suggested that a plaque or something of recognition be given to Farhan for his time served on the board. B. Trezise Jr. motioned to approve the acceptance of Farhann Bhatti's letter of resignation. P. Clacko seconded. Motion passed unanimously. D. Maintenance Contract RFP Update The RFP was sent out to several qualified contractors in the region. A Pre -Bid meeting was held on August 4, 2010 and nine contractors attended. Proposals were due by 5:00 p.m. on August 20, 2010. Six proposals were received by the deadline. A small review committee that consists of Scott House with the City of Lansing Operations and Maintenance Division, Andy Kilpatrick with the Department of Public Service and Mindy Biladeau, Executive Director for DLI met on September 8 to review score sheets and proposals. E. Maintenance Contract Extension M. Biladeau recommended a one month contract extension of our current DLI Maintenance Contract with Lansing Total Lawn Care Professionals for the month of October. This would allow time to make a recommendation based on received proposals and if necessary, time to work on a smooth transition. S. Wallace motioned to approve a one month contract extension of the current DLI Maintenance Contract with Lansing Total Lawn Care Professionals. B. Trezise, Jr. seconded. Motion passed unanimously. X. OTHER BUSIENSS None XI. ADJOURN T. Carella motioned to adjourn. P. Clacko seconded. Motion passed unanimously. Meeting adjourned at 1:33 p.m. Minutes by, Jenn Wood Approved by, Terry Carelia, Secretary Downtown Lansing Inc. Board of Directors Meeting Minutes Downtown Lansing Inc. Conference Room Thursday, October 14, 2010 at 12:00 p.m. Members Present: Doug Johns, Jr., Terry Carella, Bob Trezise Jr., Phil Clacko, Vince Villegas, Kris Elliott Members Absent: Stacy Wallace Board Advisors Present: Jessica Yorko (arrived at 12:25 p.m.) Board Advisors Absent: Eric Rosekrans, Brittney Hoszkiw Guests Present: Kevin Johnson Staff Present: Mindy Biladeau, Sara Pawloski, Jenn Wood I. CALL TO ORDER D. Johns Jr. called the meeting to order at 12:04 p.m. Il. CITIZENS COMMENTS None 111. APPROVAL OF AGENDA AND MINUTES P. Clacko motioned to approve October 14, 2010 agenda and September 9, 2010 minutes. T. Carella seconded. Motion passed unanimously. IV. OLD TOWN COMMERCIAL ASSOCIATION UPDATE None V COMMUNITY POLICING UPDATE None VI DOWNTOWN MAINTENANCE UPDATE & REPORT K. Johnson reported that Lansing Total Lawn Care Professionals has been busy cleaning up leaves that continue to fall from the trees. They have been emptying trash from the heavy areas of downtown three times per day and they have noticed an increase in the amount of people digging through the trash receptacles. A soil test was performed on the soil at City Hall to determine why the grass is dying and test results should be received shortly. ' VII CORRESPONDENCE None Vlll REPORTS Presidents Report- Vince Villegas V. Villegas reported that there is a ribbon cutting scheduled at Lenny's Sub Shop, located at 212 S. Washington Sq. tomorrow at 11:15 a.m. and all board members are encouraged to attend. V. Villegas also reported that there will be no November Board meeting and the next meeting will be held Thursday, December Stn Directors Report- Mindy Biladeau M. Biladeau reported that sponsorships for Silver Bells in the City 2010 are going very well. Final agreements have been reached with returning Electric Light Parade Sponsor IBEW Local 665 and for returning Signature Sponsor BWL. This year's Fireworks Sponsor is Lake Trust Credit Union. To date DLI has surpassed last year's total amount raised and sponsorships will be wrapped up by October 15. There have been several new additions to this year's Silver Bells in the City including a partnership with Radio Disney and Citizens Insurance Company to bring in the Radio Disney Road Crew Show, a Silver Bells Village with vendors selling holiday items, a family friendly concert on the steps of the Capitol after the Fireworks and a new commemorative ornament available for purchase. Fundraising has concluded for the 3rd Annual Trick or Treat on the Square and M. Biladeau was happy to report that $10,300 was raised through sponsorships as apposed to $3,400 last year. This means that DLI was able to add more entertainment to the event and additional marketing and promotion. M. Biladeau reported that MSUFCU is scheduled to open in February, 2011 on the 100 S. block of Washington Square. Zoup! will be opening in November 2010 and Grand Travers Pie Company is anticipating being open in early December. Communications & Marketing Manager Report- Sara Pawloski S. Pawloski reported that the October edition of the monthly "Around the Block" Newsletter was sent on Friday, October 1. The October edition of the merchant monthly newsletter was hand delivered the last week of September. Two weeks of Facebook advertising was done to increase the fans on the new Downtown Lansing fan page and fans increased from 340 to 779. The downtown businesses and venues now all have brochure racks featuring our new downtown fall/winter guides. The guides have been very well received by both business owners and visitors and are flying off the shelves. The 2010 GLCVB Visitor's Guide Co/Op Ad has been finalized and there are a total of ten participants, five new and five returning who contributed a total of $2,375 for the ad which is $75 over the estimated revenue. Most of the planning for Trick or Treat on the Square is finalized and the Promotions Committee is now working on getting the word out and signing up volunteers for the night of the event. New additions to this year's event include fire dancers, hay rides and the opportunity to explore the CATA Entertainment Express Trolley. The Silver Bells in the City website now has video and photos up from last year's event and we are working on getting PayPal integrated into the site so ornaments can be sold. The media plan for Silver Bells in the City includes several different outlets including print ads in the LJS, Lansing Community News, City Pulse and Greater Lansing Business Monthly. Twenty billboard posters will be displayed in the greater Lansing region and posters and flyers will be distributed. Radio ads will run on Radio Disney AM910 and commercials will air on Fox 47 prior to the event. Press announcements for the new elements will be done separately, each a few weeks apart, to keep the media involved and hopefully gain more press. Breakfast with Santa will be held at the new Troppo on the morning after Silver Bells. Last year's attendance was 259 so we looking to host over 300 this year. Monthly Report/Financial Report/Balance Report- Jenn Wood J. Wood provided a copy of the June, 2010 Finance Report and briefly went over the numbers to explain the FY 2010 final numbers. P. Clacko motioned to approve the President's, Director's, Communication & Marketing Manager and Finance/Balance Reports and place them on file. T. Carella seconded. Motion passed unanimously. IX. DISCUSSION/ACTION ITEMS A. Maintenance Contract Proposal Review M. Biladeau provided the Board with a summary report of proposals received by contractors for review and discussion. The pros and cons of both products rock salt and ice melt were discussed as well. Because of the huge difference in cost between rock salt and ice melt, M. Biladeau recommended to the board to officially use rock salt on the downtown sidewalks starting the winter of 2010. The rock salt would be purchased directly from the City of Lansing per the ton. This will allow the DLI staff and contractor to keep track of how many tons of rock salt is being used every winter season based on the load tickets the contractor will receive when loading the rock salt from the City. In past years this documentation has not been available/received from the contractor. The board agreed. B. Board Vacancy Discussion A Discussion on recommendations of possible candidates for Mayor Bernero to fill newly vacant downtown resident board seat was had and M. Biladeau asked board members to forward any recommendations to her. C. Silver Bells in the City M. Biladeau reported that the second of four coordinating committee meetings was held in September. All members that have been involved in last year's Silver Bells are on board and are excited about the 2010 event along with all the new elements we will be adding to the event this year. Planning and coordination is going smoothly. X. OTHER BUSINESS None XI. ADJOURN P. Clacko motioned to adjourn. T. Carella seconded. Motion passed unanimously. Meeting adjourned at 1:35 p.m. Minutes by, Jenn Wood /yv` ZLIC—d- Approved by, Terry Carella, Secretary Downtown Lansing Inc. Board of Directors Special Meeting Minutes Downtown Lansing Inc. Conference Room Wednesday, October 27, 2010 at 9:00 a.m. Members Present: Doug Johns, Jr., Stacy Wallace, Vince Villegas, Bob Trezise, .Ir., Phil Clacko Members Absent: Kris Elliott, Terry Carella Board Advisors Present: None Board Advisors Absent: Jessica Yorke, Eric Rosekrans, Brittney Hoszkiw Guests Present: None Staff Present: Mindy Biladeau, Sara Pawloski, I: CALL TO ORDER V. Villegas called the meeting to order at 9:00 a.m. H. CITIZENS COMMENTS None III. DISCUSSION/ACTION ITEMS A. Maintenance Contract The board discussed changing maintenance service providers for District A of the PSD based on proposals submitted to the RFP that was sent out in the summer. Further discussion took place regarding the qualifications and references of Lake State Landscaping and Snow Removal. The board discussed offering Lake State Landscaping and Snow Removal a twenty month contract that may renew for an additional twelve months based on annual performance reviews. The contract would start Nov. 1, 2010 through June 30, 2012. Motion by S. Wallace to approve a twenty month contract between Downtown Lansing Lie. and Lake State Landscaping and Snow Removal starting November 1, 2010 through June 30, 2012 that may renew for an additional twelve months based on annual performance reviews. The twenty month contract is not to exceed $347,000. D. Johns Jr. seconded. Motion passed unanimously. IV. OTHER BUSINESS None V. Adjourn S. Wallace motioned to adjourn. P. Clacko seconded. Motion passed unanimously. Meeting adjourned at 9:45 a.m. Minutes by, Mindy Biladeau Approved by, Terry Carella, Downtown Lansing Inc. Board of Directors Meeting Minutes Downtown Lansing Inc. Conference Room Thursday, December 9, 2010 at 12:00 p.m. Members Present: Doug Johns, Jr., Terry Carella, Bob Trezise Jr., Kris Elliott, Stacy Wallace Members Absent: Phil Clacko, Vince Villegas Board Advisors Present: None Board Advisors Absent: Eric Rosekrans, Brittney Hoszkiw, Jessica Yorko Guests Present: Steve Kolonich, Jimmy Baumgras Staff Present: Mindy Biladeau, Sara Pawloski, Jenn Wood 1. CALL TO ORDER D. Johns Jr. called the meeting to order at 12:10 p.m. 11. CITIZENS COMMENTS None Ill. APPROVAL OF AGENDA AND MINUTES S. Wallace motioned to approve December 9, 2010 agenda and October 14, 2010 minutes. T. Carella seconded. Motion passed unanimously. IV. OLD TOWN COMMERCIAL ASSOCIATION UPDATE None V COMMUNITY POLICING UPDATE None VI DOWNTOWN MAINTENANCE UPDATE & REPORT Steve Kolonich and Jimmy Baumgras with Lake State Landscaping & Snow Removal introduced themselves and reported that since they began maintaining downtown on November 1, 2010 they have been busy getting acquainted with the downtown area and the businesses. They got broke in quickly on Friday November 19, which was the night of Silver Bells in the City. They reported that 7 employees spent approximately 9 hours cleaning and removing trash after the conclusion of Silver Bells. S. Kolonich reported that he has secured all necessary equipment and is prepared for the winter season of snow and ice. In an effort to maintain a safe and welcoming downtown with minimal complications during the winter months, Lake State Landscaping & Snow Removal and the City of Lansing Public Service Department have met on several occasions to coordinate their efforts. VII CORRESPONDENCE None VIII REPORTS Presidents Report- Vince Villegas None Directors Report- Mindy Biladeau M. Biladeau reported that the December issue of the Greater Lansing Business Monthly is spectacular. She advised everyone to take a look at it is they had not already. M. Biladeau also reported that the Lansing region was recently ranked #30 in "Smartest Cities" analysis of 200 largest metros (second highest in Michigan after Ann Arbor, which is #2 in the nation). M. Biladeau reported that Sara, Jenn and herself attended the Michigan Main Street Training, Four Point Overview, on December 1 in Howell. M. Biladeau included in the board packet, a copy of the DLI, Bi -Annual Michigan Main Street report that was submitted to MSHDA . M. Biladeau reported that Lenny's Sub Shop, Edmunds Pastime, 621 and Zoup! have all opened downtown. Grand Travers Pie Company is shooting to open in late January, 2011 and MSUFCU will be open for business in February, 2011. Communications & Marketing Manager Report- Sara Pawloski S. Pawloski reported that the November edition of the monthly "Around the Block" Newsletter was sent on Tuesday, November 9th so that it could include announcements about the Josh Golden concert to be held at Silver Bells in the City. The November and December editions of the merchant monthly newsletter were hand delivered the first week of each month. The Downtown Lansing fan page is up to 904, which is an increase of 125 from last month and the DLI Twitter profile now has 1,357 followers. S. Pawloski reported that businesses are now able to sponsor the DLI website for a month for only $175.00. S. Pawloski showed the Board what the sponsorship looks like on the actual website. The website sponsorship offers businesses an inexpensive way to advertise to approximately 960 website visitors and the sponsorship dollars cover DLI's monthly hosting fee. The Spring/Summer Downtown Guides are currently being organized and upgraded listings are available to businesses for purchase. The guides will be distributed March — September. S. Pawloski reported that DLI used Fox47 again this year for the Co/Op Holiday Commercials offered to PSD, A District businesses. Eleven businesses participated and the ads will be running through December 215c The 2nd Annual Food Fight was a huge success, almost tripling the amount of donations brought in last year. Donations totaled 2,244 pounds of food and $1,455 in monetary donations. This years winner of the traveling trophy was the team Appetites for Change, made up of 12 City of Lansing employees. The Promotions Committee is planning Frost Fest 2011. The date is set for Saturday, February 19 from 7 — 11 p.m. This year the event will not include the afternoon portion like last year but will focus on the evening, fundraising portion. New additions include an icy game area which will offer many interactive games made of ice and live entertainment. Monthly Report/Financial Report/Balance Report- Jenn Wood J. Wood provided a copy of the July, 2010 Finance Report and briefly went over the numbers and welcomed any questions. The City is currently 4 months behind in entering payables. S. Wallace motioned to approve the President's, Director's, Communication & Marketing Manager and Finance/Balance Reports and place them on file. T. Carella seconded. Motion passed unanimously. IX. DISCUSSION/ACTION ITEMS A. Creating Nominating Committee for 2011 Board Officers As stated in by-laws, board officers are selected on an annual basis so M. Biladeau recommended that a 3 member committee meet and agree on a slate of board members to recommend and then select at the January, 2011 meeting. It was agreed that as the current Board President, V. Villegas should be a part of this committee and B. Trezise, Jr. and T. Carella also volunteered. B. Annual Report M. Biladeau presented the board with a copy of the 2009 annual report and welcomed any feedback on recommended additions or changes for the 2010 annual report. K. Elliott suggested using more pictures and less wording in the 2010 report. C. Trick or Treat on the Square M. Biladeau reported that over 20,000 people attended the 3`d Annual Trick or Treat on the Square. DLI came in under budget and brought in more sponsorship dollars than last year. Attendance over the past three years has increased by 50%, 5,000 in 2008, 10,000 in 2009 and 20,000 in 2010. The board agreed that the attendance numbers overwhelmingly speak for the success of the event but also agreed that because of the amount of people, options need to be discussed to help eliminate the confusion of where to start and end the actual trick or treating. Additional welcome centers and locations were discussed. K. Elliott also recommended that we look at more avenues to generate revenue. He suggested adding a professional to offer pictures at a minimal cost. D. Silver Bells in the City & Breakfast with Santa Re -Caps .M. Biladeau thanked the Board for having confidence in the ability of the DLI staff to coordinate Silver Bells in the City. DLI has received so much positive feedback from sponsors as well as volunteers on how smooth the planning and execution of the event went. S. Pawloski showed the 2011 Silver Bells promo video produced by Good Fruit. This promo video will be used to promote the 2011 event through social media networks and on the event website throughout the upcoming year. The focus for the video this year was to capture the entertainment on the streets and performances available at the various locations downtown because many attendees may not know about all the other activities happening that night. The VP of Marketing for Radio Disney approved the video himself and said that he loved it! M. Biladeau reported that the Signature, Electric Light Parade and Fireworks sponsors have already committed to the 2011 event. The addition of the Holiday Village was really well received by the vendors involved and shoppers. More light will be used in the tent next year. M. Biladeau reported that it was great working with Troppo again this year to offer Breakfast with Santa the morning following Silver Bells in the City. There were over 330 in attendance this year which was an increase from last year. S. Pawloski showed pictures from the event that captured the fun being had by the people in attendance. B. Trezise, Jr. suggested offering face painting at next years event. X. OTHER BUSINESS None XI. ADJOURN B. Trezise, Jr. motioned to adjourn. K. Elliott seconded. Motion passed unanimously. Meeting adjourned at 1:20 p.m. Minutes by, Jenn Wood Approved by, Terry Car,