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HomeMy WebLinkAbout2005 PSD Meeting MinutesPSD BOARD MEETING MINUTES February 8, 2005 Department of Planning and Neighborhood Development BOARD MEMBERS PRESENT: Kevin McKinney, David Hayhow, Patricia Cook, Catherine Blumer, ADVISORY BOARD MEMBERS PRESENT: Betsy Bigsby, Old Town Commercial Association; Realty; Eric Rosekrans, CBRE-Martin BOARD MEMBERS EXCUSED: Ronn Blodgett, Ron Boji OTHERS PRESENT: Kevin Green; Barbara Hicks; Matt Weingarden CALL TO ORDER: Vincent Villegas, Briarwood', n� K. McKinney called the meeting to order at 5:10 pm. PUBLIC COMMENT: None APPROVAL OF AGENDA & MINUTES: Moved by D. Hayhow, Seconded by C. Blumer Motion passed unanimously. FINANCIAL REPORT: r-, Cn V P. Cook presented the October and November financial reports. She noted that the PSD continues to be on target with regard to its finances. She requested they be received and placed on file. DISCUSSION/ACTION: New Board Member Discussion: K. Green explained that the Mayor's Chief of Staff, Linda Sanchez, is moving Richard Karp's nomination forward. K. Green also noted that Juel Darden, 621, no longer wants to serve as a board member due to time constraints. K. Green has contacted Bill Stewart of Skyline Chili, who has been very active in the PSD and may be possible candidate. K. McKinney noted that having a restaurant representative is still priority. Maintenance Report: K. Green noted that Total Lawn Care has received mixed feedback. K. McKinney has heard positive remarks from merchants who had negative comments in the past. K. McKinney had met with Geneva Smith and she had made a request to make special accommodations for people with disabilities. K. Green noted that Kevin Johnson of Total Lawn Care has suggested possibly taking on the role of clearing the actual spaces. K. McKinney asked that the Mall Maintenance Committee meet soon to discuss the contract and preparations for the upcoming year. Annual Meeting Follow-up Report: K. Green explained that feedback from the Annual Meeting has been extremely positive. K. McKinney noted that there was a lack of merchants in attendance. K. Green suggested holding the meeting at a later time. K. McKinney suggested holding the meeting at 6 pm. C. Blumer suggested the doors opening at 5 pm and having the meeting begin at 6 pm. IT Update: K. Green noted that he and D. Hayhow met with folks from Arialink. K. Green had announced this project at the City's IT Initiative meeting and had heard some really positive feedback from folks. D. Hayhow suggested that potential providers be contacted, possibly with an RFP. He is fairly disappointed with the plans provided by Arialink and feels the need for more precise information is required. Capitol Fur: K. Green explained that HA Welch is retiring. The store will hopefully reopen under the ownership of Lee Steavens, Welch's longtime employee. OLD TOWN UPDATE B. Bigsby noted that OTCA is holding a fundraiser on February 19 and it's Annual Meeting on February 23. The meeting will include new board elections and some by-law changes. The OTCA's Fagade Grant program is available. There have been some major concerns regarding Streetscape improvements on Grand River Avenue. The Lansing Transportation Department also has some concerns regarding Lot 56, with parking. DIRECTOR'S REPORT K. Green submitted a written report. He has been meeting regularly with Total Lawn Care to address a variety of issues. K. Green and P. Cook presented the impact of the Blue Ribbon Committee on Downtown Revitalization and its recommendations to the Mayor's Business Council. P. Cook suggested this information be disseminated to outside groups. K. McKinney asked about providing this information to the Lansing State Journal Editorial Board. K. Green met with Eric Tumberella, Lansing Information Technology Department, about sharing office space on the first floor of Washington Court Place. K. Green and M. Weingarden met with Citadel Communications regarding a free Blues series over the summer. LEPFA is interested in partnering on this and hosting the event on the riverfront. K. Green drove Deborah Mikula, Michigan Association of Art Agencies around the PSD to show her prospective locations. The Michigan Historic Preservation Network is moving into the former Beltran's Video location in Old Town Lansing. MARKETING MANGER REPORT M. Weingarden submitted a written report. He highlighted the success of this year's Silver Bells in the City and work on the upcoming Michigan Parade. Much of his time over the last month had been devoted to the Annual Report, Annual Meeting and preparing the presentation for Green and Cook. OTHER BUSINESS: Cherry -Hill Village Project The Odeena Development Group has asked the PSD to support it's current project. P. Cook is participating in the packaging of this project and is assisting in asking for this area to be modified into an NEZ. C. Blumer moved support of this project with support from D. Hayhow. The motion passed unanimously. K. McKinney asked to see the attendance records from the PSD Board for 2004. D. Hayhow also asked that the BRC presentation be presented to a series of folks including the Lansing Rotary and the Chamber of Commerce. The meeting was adjourned at 6:03 pm. Respectfully Submitted, Z.11 1I0i Catherine Blumer PSD Board Secretary PSD BOARD MEETING MINUTES March 8, 2005 Department of Planning and Neighborhood Development BOARD MEMBERS PRESENT: Kevin McKinney, Patricia Cook, Catherine Blumer ADVISORY BOARD MEMBERS PRESENT: Betsy Bigsby, Old Town Commercial Association; Eric Rosekrans, CBRE-Martin BOARD MEMBERS EXCUSED: David Hayhow, Ronn Blodgett, Ron Boji OTHERS PRESENT: t w Kevin Green; Matt Weingarden — PUBLIC COMMENT: UY Sue Mills, Arts Council of Greater Lansing, thanked the Principal Shopping District Board of Directors for its commitment to Silver Bells in the City and presented information on the success of this year's event. FINANCIAL REPORT: P. Cook presented the October and November financial reports. She noted that the PSD continues to be on target with regard to its finances. DISCUSSION/ACTION: New Board Member Discussion: K. McKinney welcomed Bill Stewart to the meeting and noted that he is an already active member of the downtown business community. B. Stewart noted that he feels strongly regarding individuals giving back to the community. He explained he does not know the objectives of the PSD Board, but he hopes that the more successful businesses feel in the PSD, the better. He is a realistic goal setter. He is unsure if he can commit to a four year period due to personal commitments. B. Stewart has been an active advertiser and sees this as a key for promotion. K. McKinney explained that the board lacks a restaurateur and he is hoping that folks with positive attitudes are more than welcome. K. McKinney also noted that individuals with strong opinions are also appreciated. B. Stewart noted the difficult role of the PSD and stressed his interest. Budget Approval: K. McKinney noted his disappointment with a lack of quorum. K. Green went through the budget for informational purposes. E. Rosekrans suggested the possibility of finding a new location at a lower rent rate, especially based on the current downtown vacancy -rate. K. McKinney asked that this be forwarded for the rest of the Board for review. K. McKinney also requested that as the PSD Board does not have a personnel committee, that the Board's Executive Committee meet to discuss the personnel salaries and benefits. Maintenance Report: K. Green explained that after a very strong start, Total Lawn Care has not been as strong addressing snow removal. Complaints have increased significantly. The recent upturn in the weather has really aided the current conditions significantly. K. McKinney asked that a Maintenance Committee meeting be set to discuss the situation. K. McKinney has noticed two pieces: that there were never clear paths and that days after the storm cross walks were still problematic. Cool Cities Update: K. Green introduced the current Lansing Cool Cities Project Drafts. The PSD is submitting a program with the City of Lansing that would be a part of the CSO project. This project would create an enhanced corridor area as folks enter the PSD from the South. This would include installing historic street lights, an eco - friendly rain garden and replacing sidewalks and trees. OTCA UPDATE — Betsy Bigsby B. Bigsby let the PSD Board know the OTCA has three new Board members who were elected at the OTCA Annual Meeting in February. DIRECTOR'S REPORT K. Green submitted a written report. He noted that he has nominated three candidates for regional recycling awards. Although winners do not receive anything other than accolades, he sees this as being a great chance to show that the PSD is actively promoting businesses with unique honors. Candidates including the Radisson Hotel, Insty-Prints Downtown and Karp & Associates for its work on the Arbaugh. K. McKinney asked that a brief synopsis of events related to Cruisin the Gut and the PSD's activities related to the event. K. Green explained that since the formal meeting, Craig Parrish has not contact the PSD office as of yet. K. McKinney also asked for an update on the Blues Concert Series. K. Green explained that the folks from the Lansing Center said things are looking really positive in the near future. MARKETING MANGER REPORT M. Weingarden submitted a written report. He noted that the Marketing Committee would be meeting in the next month and that plans were underway for the PSD to have a more prominent presence at this year's Common Ground Festival. The committee is also investigating a loft tour initiative. OTHER BUSINESS: K. Green gave a quite update on the status of Richard Karp's board membership. Meeting Ended without Quorum being met. PSD BOARD MEETING May 17, 2005 MINUTES Department of Planning and Neighborhood Development � BOARD MEMBERS PRESENT: Kevin McKinney, Patricia Cook, Ronn Blodgett, Richard Karp, Bill Stewart ADVISORY BOARD MEMBERS PRESENT: Betsy Bigsby, Old Town Commercial Association; Vincent Villegas, Briarwood Realty; Joe Chin, Michigan Dept. Management & Budget BOARD MEMBERS EXCUSED: David Hayhow, M. Catherine Blumer, Ron Boji OTHERS PRESENT: Kevin Green; Barbara Hicks; Matt Weingarden; Patrick Patterson, Volunteers of America CALL TO ORDER: K. McKinney called the meeting to order at 5:03 pm. PUBLIC COMMENT: Volunteers of America — Patrick Patterson P. Patterson gave a general overview of the services provided by the Volunteers of America and described VOA's history and structure. VOA Lansing is located at 430 N. Larch Street, housing administrative offices, New Hope day center, veterans care facility and soup kitchen. The New Hope day center serves as an easy access point for 10 community agencies. Veterans care program works closely with City of Lansing and Lansing Police Department. The population is a high-risk population with high instances of substance abuse and mental illness. P. Patterson explained the VOA is seeing a 45% car -sale revenue reduction. A $100,000 donation was made to maintain the facilities for a short-term period. He emphasized the fact that 27,688 people are using the day center and the downtown is the most convenient location for them to go without the day center. APPROVAL OF AGENDA & MINUTES: Moved by P. Cook, Seconded by R. Blodgett Motion passed unanimously. FINANCIAL REPORT: P. Cook presented the December, January, February, and March financial reports. She noted that the PSD continues to be on target with regard to its finances. She requested they be received and placed on file. DISCUSSION/ACTION: Maintenance Report: B. Hicks. explained that Total Lawn Care will be adding flowers and greenery in the near future. Total Lawn Care will be looking at trash cans in the downtown area and painting those in need. B. Hicks is researching how to address the problems with two fountain areas in the 200 and 300 North Washington blocks. Overall, complaints have decreased, although this winter was not ideal, staff opinion is that there is noticeable improvement. K. Green added the new maintenance team provides feedback and solves problems proactively. IT Update: K. Green has met with both SBC and ACD about a wireless neighborhood in the Washington Square area. K. Green has been in contact with the Michigan Department of Information Technology about what the State of Michigan is planning. K. Green and D. Hayhow have been working closely and should be close to a major announcement in the near future. Volunteers of America: K. Green noted that this situation could truly impact downtown and already has had an affect on the businesses in the vicinity of the drop in center. B. Stewart noted his experience in East Lansing has shown that lack of centers can have an incredible impact. J. Chin pointed out that there is a need for a leader to step forward and he sees this as being the responsibility of the Mayor's office. K. McKinney suggested seeing what has been put in place and possibly taking a lead role in some kind of task force. OLD TOWN UPDATE B. Bigsby noted that Festival of the Sun is scheduled for Saturday, June 18. Tickets are available at Way Station Books & Stuff in downtown. All PSD Staff are volunteering for the day. B. Bigsby also noted that two churches will be moving into the Old Town area and although a significant group is opposed, the City has no legal means of stopping these moves. She also noted that her position has been posted as being open and available. DIRECTOR'S REPORT K. Green submitted a written report. K. Green noted that he was at the last Planning Committee in support of the OTCA's position on the churches. He noted that City Council has approved the PSD budget after a great deal of time spent at Council and Council Committee meetings. K. Green explained that the PSD did not submit its Cool Cities grant as the majority of work will not occur for another two years and would not meet the state's deadlines. MARKETING MANGER REPORT M. Weingarden submitted a written report. He has devoted a lot of time to Cruisin' the Gut. He explained that the Coop Advertising program sold out in five days. K. McKinney asked about the Walk of Fame and K. Green explained that was moving forward. OTHER BUSINESS: J. Chin explained that staff will begin moving into downtown in the next two months with the entire Department of Community Health downtown by November. J. Chin also noted that the Department of Information Technology will be moving into the downtown area. The MI DMB strategic planning has been completed and has created an increase in activity in the downtown area. He also requested that the PSD stay on top of welcome packages for the new state employees. One building that will be filled in the near future is the State Lottery Building, which currently is 50% vacant. R. Karp gave an update of his building which is on schedule for completion. He noted that approximately 25% of the residential space has been leased with no major advertising — mostly young professionals/Cooley Law students. K. Green complimented the Arbaugh's website. M. Weingarden noted that the AFL-CIO is looking at putting a mural on their building near the Arbaugh and is investigating other fagade improvements. The meeting was adjourned at 6:16 pm. Respectfully Submitted, az Catherine Blumer PSD Board Secretary PSD BOARD MEETING MINUTES BOARD MEMBERS PRESENT: June 14, 2005 Department of Planning and Neighborhood Development Kevin McKinney, David Hayhow, Patricia Cook, Catherine Blumer, Ronn Blodgett, Richard Karp, Bill Stewart ADVISORY BOARD MEMBERS PRESENT: Joseph Chin BOARD MEMBERS EXCUSED: Ron Boji OTHERS PRESENT: Kevin Green; Barbara Hicks; Matt Weingarden CALL TO ORDER: K. McKinney called the meeting to order at 5:03 pm. PUBLIC COMMENT: None. APPROVAL OF AGENDA & MINUTES: Moved by P. Cook, Seconded by B. Stewart Motion passed unanimously. FINANCIAL REPORT: P. Cook presented the March and April financial reports. The March report is revised as the City posted an additional charge that had not been noted on the previously approved March report. She noted that the PSD continues to be on target with regard to its finances. She requested they be received and placed on file. DISCUSSION/ACTION: Maintenance Report: K. Green noted that over the last few weeks, several trees were removed from the 200 and 300 N. Washington blocks at a cost of approximately $950 in City contracted services. These trees were either entirely dead or partially dead. Total Lawn Care is planning on additional flowers in the downtown area. K. McKinney asked if a Maintenance Committee meeting is needed and suggested early July. B. Stewart noted that maintenance services have been impressive and included that in his letter to City Council supporting the PSD Assessment. IT Update: K. Green is meeting with Mike Ramey of SBC to discuss a wireless neighborhood. Folks from Arialink have approached him and asked to meet again. R. Karp noted he is providing wireless access through Arialink. He is very supportive of wireless access in the downtown area. Green is continuing to talk to ACD.net as well and mentioned that they are potentially moving to Lansing. Volunteers of America: K. Green explained that he has followed up with Patrick Patterson of Volunteers of America. The City has offered $100,000 and stated they will not contribute anymore. K. McKinney talked to Bill Sepic, but he stated that he does not have the time to address this issue. P. Cook explained that Patterson is reluctant to propose an alternative for the program with a smaller budget. Patterson asked if K. Green would write a letter on the city's lack of concern and K. Green noted that this was not possible. B. Stewart stated that this becomes a bigger issue then folks may suspect. K. McKinney suggested that he, B. Stewart and K. Green meet in the near future to discuss this situation and possible solutions Voter Forum: M. Weingarden explained he has met with folks from League of Women Voters. K. McKinney asked that we look for a September forum that focused on downtown revitalization and riverfront development. He suggested that we look at the Center for the Arts for a location and limit candidates to the Mayoral race. D. Hayhow moved that staff move forward on this project, R. Blodgett seconded. The Board supported unanimously. OLD TOWN UPDATE M. Weingarden reported that the Old Town Mainstreet office is extremely busy with Festival of the Sun. M. Weingarden worked in the OTCA office to assist with phone calls and all PSD Staff will be working at the Festival of the Sun for the entire event. Lexus of Lansing donated $18,000 to the event, thus the event should be very successful financially as all event costs have been essentially covered. DIRECTOR'S REPORT K. Green submitted a written report. K. Green explained that Cruisin' the Gut took up the majority of PSD staff time. He discussed our new boundaries and noted that our Assessment hearing is scheduled for June 20. K. Green explained the status of the Lansing Cool Cities grants. D. Hayhow asked about the meeting with Steve Linder. K. Green explained that Dru Mitchell of the Lansing EDC had performed a retention call and Linder had a variety of concerns regarding the assessment. K. Green noted that the concerns were fairly broad, but during his meeting he gave Linder some suggestions for marketing his property, such as promoting the wireless internet in his office. MARKETING MANGER REPORT M. Weingarden submitted a written report. M. Weingarden talked about June 23's Grand River Connection program which is being coordinated by the East Lansing Cool Cities group. He will be more involved in the future. M. Weingarden presented a City Pulse/Lansing Community College advertising opportunity. R. Karp moved and C. Blumer seconded a motion to spend $900 on this publication. M. Weingarden will continue to seek additional advertisers for this piece. M. Weingarden talked about 208 S. Washington, the former Famous Taco building and the removal of its fagade. The 200 South Washington block is looking extremely attractive. OTHER BUSINESS: K. Green presented information on the lowering of the Grand River so crews can work on the North Lansing Damn in late summer. P. Cook noted that the EDC's Army Corp of Engineer study recommended a series of improvements to the riverfront area. She is hoping these can be implemented after this first step. The lowering of the river is being initiated by Lansing Emergency Services. J. Chin said that the Secretary of State has been moved and the interior looks great and exterior is moving forward. He was pleasantly surprised at how the move occurred. J. Chin is working on an assignment in which he will be present those facilities that can still be recommended for downtown moves. The Department of Community Health will begin moving into the Capitol View in August and into the Gentilozzi building in October. DMB will be releasing a 200,000 square foot proposal for HAL's archives and records. R. Blodgett explained that Allegan Street is closed and questioned when it will be reopened. K. Green explained it would be reopened in mid-July. K. McKinney asked about changes to the City's sign ordinance, to which K. Green explained he is waiting on the Lansing Planning Staff. The meeting was adjourned at 5:45 pm. Respectfully Submitted, Catherine Blumer PSD Board Secretary PSD BOARD MEETING MINUTES July 12, 2005 Department of Planning and Neighborhood Development BOARD MEMBERS PRESENT: Kevin McKinney (c), David Hayhow (vc), Catherine Blumer (s), Richard Karp, and Bill Stewart ADVISORY BOARD MEMBERS PRESENT: Joseph Chin `. � CIO BOARD MEMBERS EXCUSED: Ronn Blodgett, Ron Boji, and Patricia Cook (t) OTHERS PRESENT: r Z. Kevin Green; Barbara Hicks; and Matt Weingarden R' CALL TO ORDER: �o K. McKinney called the meeting to order at 5:30 pm. PUBLIC COMMENT: None. APPROVAL OF AGENDA & MINUTES: Moved by B. Stewart, Seconded by C. Blumer Motion passed unanimously. FINANCIAL REPORT: B. Hicks presented the May financial reports, which Patricia Cook has reviewed. She noted that the PSD continues to be on target with regard to its finances. D. Hayhow moved that the report be placed on file, B. Stewart seconded the motion. DISCUSSION/ACTION: Maintenance Report: K. Green noted that we are setting up a maintenance committee meeting in the next two weeks. All old trash cans are being repainted and redistributed around downtown. K. McKinney asked about dumpster alley. B. Hicks explained that there was a recent complaint from the property manager of Capitol Hall, 115 W. Allegan Street. She met with the property manager and Total Lawn Care regarding the care of the space. B. Hicks also met with Empire Szechuan management about care of their dumpster. K. Green explained this area is up for renovations next year. M. Weingarden updated the Board on CATA/City of Lansing plans to install new bus shelters in downtown. He and Marchelle Smith, Lansing Economic Development Corporation, presented downtown streetscape designs, so the shelters would fit it with the downtown appearance. He noted that ideas include installing rain gardens near the shelters, but no determination as to who will pay for maintenance has been discussed. IT Update: K. Green met with SBC and Nortell staff to discuss a possible downtown network. M. Weingarden took Nortell staff on a walking tour of downtown. Downtown Sculpture Discussion: K. Green explained that when the 300 S. Washington block is opened, the statue in that area will be removed. Additionally, discussion has occurred about placing a sculpture in a to -be -built traffic circle at Michigan Avenue and Washington Square. K. McKinney suggested the PSD create some guidelines and take the lead on bringing art to downtown Lansing. K. McKinney asked that a subcommittee be formed. PSD Staff will contact Sue Mills regarding this group and to get a history on downtown art. Voter Forum: M. Weingarden explained he has followed up with Arts Council and Boarshead Theatre. He will continue to follow up and determine what dates will work. OLD TOWN UPDATE B. Bigsby thanked Kevin, Barbara, Catherine and Matt for their assistance with Festival of the Sun, which was more successful then last year. A new restaurant opened in Old Town, outside of the PSD. Grand River will be reconstructed next year and the city is providing a series of options for the business community and residents to consider. K. Green provided information on the Grand River and removal of the Brenke Fish Ladder/North Lansing Damn — which is on hold. K. McKinney asked about how the beer tent did on Friday before Festival of the Sun. B. Bigsby stated that two hundred people did show up and about $400 was made in profit. DIRECTOR'S REPORT K. Green presented a written report of his activities. K. Green explained he was on jury duty and vacation this month, but has been following up on a series of projects throughout downtown. MARKETING MANGER REPORT M. Weingarden presented a written report of his activities. M. Weingarden supported the OTCA with a ribbon cutting ceremony outside of the PSD. He also announced he has become a chamber ambassador and hopes to increase awareness of PSD events to chamber membership. M. Weingarden hoped at PSD Board members will attend the July 19 Chamber Member Mixer in Old Town. OTHER BUSINESS: Ottawa Power Plant: K. Green presented materials regarding the sale of the Ottawa Power Plant to private developers. K. McKinney asked that we publicly support the sale of the Board of Water and Light Ottawa Power Plant. D. Hayhow moved and C. Blumer supported Lansing City Proposal 2 for the redevelopment Department of Community Health: K. Green and M. Weingarden met with Helen Dennis, Project Advantage, regarding the Department of Community Health's new move. Employees will be moving downtown between August 26th and November 13th. The PSD Office is assisting with the creation of welcome packets. Downtown Economic Group: K. Green has been meeting with an informal group related to downtown and one idea has been to create a trolley that moves from downtown to East Lansing. He is following up on this concept. The group includes: Bill Sepic, Lansing Regional Chamber of Commerce; Kenric Hall, Radisson Hotel; Eric Hart, Landing Entertainment and Public Facilities Authority; Lee Hladkai, GLCVB; and Bob Selig, Capital City Airport Authority. General Fund Dollars: K. Green explained that Brian Jeffries hopes the PSD budget will no longer require General Fund dollars and can find alternative funding sources. Jeffries has made similar requests to LEPFA. K. Green is investigating fundraising activities. The meeting was adjourned at 5:44 pm. Respectfully Submitted, C"OkowmAlb-0 Catherine Blumer PSD Board Secretary PSD Board Meeting I. II. September 13, 2005 Department of Planning And Neighborhood Development CALL TO ORDER: The meeting was called to order at 5:06 p.m. PSD BOARD MEMBERS PRESENT: D. Hayhow, P. Cook, M. Catherine Blumer, R. Karp, B. Stewart Kevin Green, Matt Weingarden, Eric Hart-LEPFA and Elaine Kellicut-City of Lansing Parking and Transportation Office EXCUSED: K. McKinney, R. Boji OTHERS PRESENT: Cn K. Green, Director PSD; M. Weingarden, PSD; Eric Hart, President & 'CEO, 7 LEPFA f APPROVAL OF AGENDA AND MINUTES: a. Moved by C. Blumer, Supported by P. Cook. Motion was approved unanimously. III. PUBLIC COMMENT: Eric Hart, President & CEO, LEPFA a. E. Hart provided a general update of the on-going conversations related to the Lansing Lugnuts & City of Lansing contract renewal negotiation. He distributed a "Term Sheet," summarizing contract changes; a funding summary of a new contract through 2020; a funding summary of a new team; and a summary of Midwest League stadium lease/attendance. He explained that contract negotiations began prior to his joining LEPFA, due to a variety of stadium improvements required in the near future and noted a City -funded study detailed the need for $3 million of improvements. Hart reviewed the individual items on the "Term Sheet." K. Green asked if Hart would explain concerns regarding the amount of money the City of Lansing would lose. Hart explained that while some short term loses would be incurred, he sees this as a long-term plan. D. Hayhow asked what safeguards are in place if the team's financial health takes a downturn. Hart noted that a minimum guarantee if the team is operating is in place. This is essentially the same as the current contract. IV. FINANCIAL REPORT: a. P. Cook presented a final report of FY04-05. She asked they be moved and placed on file. Motion was approved without objection. V. DISCUSSION/ACTION: a. Cooley Parking Program E. Kellicut provided background on the City of Lansing/Cooley Law School parking initiative. The initiative was created to shift Cooley Law students into the City's parking structures and off the metered streets. Based on usage numbers, the Transportation and Parking Office felt the program was not making a large enough impact and was too costly to continue. The TPO provided Cooley with a number of potential solutions: including offering highly discounted rates in specific lots, structures, etc. K. Green noted that Davenport University has begun towing cars off their lot and many of the cars towed were Cooley Law students. D. Hayhow asked if a meeting could occur with PSD staff, Cooley Law School administrators and TPO staff. P. Cook noted she has concerns that discussion regarding raising meter rates seems to be floating in the background of conversations. C. Blumer asked about Cooley registering student vehicles and E. Kellicut explained that the law school has been very accommodating in this regard. b. Maintenance Report The PSD Maintenance Monitors met for a group review of the current contractor. Two larger maintenance discussions will be held on Tuesday, October 18, 2005 — one at the Parthenon at 8 am and one at 621 at 4 pm. c. IT Update K. Green Explained he and D. Hayhow have been working on this for a year with plenty of initial interest, but little follow through on the part of wi-fi providers. Numerous businesses already offer service in the downtown and many would be impractical wi-fi locations because of short business hours. K. Green will continue to review potential opportunities in the future. d. Voter Forum Currently scheduled for September 20 at 6:30 p.m. K. Green explained that interest for a public forum is extremely low. M. Weingarden and B. Hicks have made phone calls and in-person visits and received only four firm commitments. Staff recommended putting the forum on hold and sending out questionnaires to all eight council candidates. Reponses would then be distributed. C. Blumer motioned to approve staff recommendations and R. Karp supported the motion. Motion carried. e. Open Board Position K. Green explained Ronn Blodgett has asked to resign from the board as he feels he needs more time at his end. The board discussed possible replacements. VI. OTCA Update M. Weingarden gave the board a brief update of activities in Old Town. Jamie Hooper, the OTCA's new director, is unavailable for PSD Board meetings until January, 2006. VII. DIRECTOR'S REPORT: K. Green submitted a written report. VIII. MARKETING REPORT: M. Weingarden submitted a written report and reminded board members of the Michigan Walk of Fame activity. IX. OTHER BUSINESS: J. Chin noted the state has begun moving into the Capitol View. The Hollister building will be filled for approximately 6 months to 1 year with 100-200 people in the next few months. The DLEG unit being moved in is looking at plans to stay downtown. DIT people will be moving downtown in the near future in preparation for the Board of Water & Light project moved. A consolidation study of state employees in Ingham County will begin this month to look at bringing more people downtown. R. Karp said Arbaugh floors 3, 4 & 5 will be filled on November 1 and floor 2 will be filled on December 1. Floor one should be filled in January. P. Cook stated the EDC is hosting a meeting in November to discuss future improvement of and around the Grand River. D. Hayhow reminded board members to Boarshead for their new show. X. ADJOURN: Meeting was adjourned at 6:15 Respectfully Submitted, &w Catherine Blumer, Secretary PSD November 8, 2005 Board Meeting Department of Planning And Neighborhood Development BOARD MEMBERS PRESENT: Kevin McKinney (chair), David Hayhow (vice -chair), Patricia Cook (treasurer), M:- �% Catherine Blumer (secretary), Richard Karp S ADVISORY BOARD MEMBERS PRESENT: Vince Villegas BOARD MEMBERS EXCUSED: Ron Boji, Bill Stewart OTHERS PRESENT: Tom Donall, X -cel; Jeff Munn, X -cel; Ken Pace, Spiral; Chad Wood, X -cel; Kevin Green, PSD; Matt Weingarden, PSD CALL TO ORDER: Chairman McKinney called the meeting to order at 5:10 pm. PUBLIC COMMENT: Jeff Munn, X -cel General Manager; Ken Pace, Spiral General Manager; Chad Wood, X -cel Promotions Manager, Tom Donall, Owner X -cel and Spiral. J. Munn, C. Wood, T. Donall and K. Pace introduced themselves and their establishments. C. Wood gave a general overview of a program X -cel would like to feature once a month. The "Vegas -style" show would require the city providing a temporary topless permit. T. Donall emphasized X -cel was seeking a 12 time -use permit as an opportunity to test the waters — a single -use permit is not available, although Donall originally sought one. J. Munn explained the show is one piece of an overall plan to make X -cel known as the premiere night spot for all people — not just as a gay club. Board members asked a number of questions regarding specifics on how the show would operate and regarding other communities that feature similar shows. C. Wood explained all the details have not been finalized. He noted that the X -cel team is trying to push the envelope and so he is unconcerned by the lack of other communities with similar shows. K. McKinney noted an ordinance currently exists prohibiting this kind of entertainment and it is not going to be changed any time soon. He did note that this meeting was useful as an introduction and hopes the Board can receive more detailed plans in the future. APPROVAL OF AGENDA & MINUTES: Minutes form the September Board meeting were not available. Agenda was moved by C. Blumer and second by P. Cook and were approved. FINANCIAL REPORT: P. Cook asked that financials be accepted by the Board, D. Hayhow supported the motion. DISCUSSION/ACTION: Stadium District Project P. Cook gave a basic description of the Stadium District project. The City and EDC have created a package for Gillespie to make this an attractive development. Lansing City Council is going to be most likely having a final vote during the 12th of December. The development would include 36 rental and 18 condominiums. P. Cook suggested that the PSD take a stand on a number of the components of the project. D. Hayhow discussed concerns over parking in that area. P. Cook responded the developer is working directly with concerned businesses. D. Hayhow moved, C. Blumer seconded support for the project. The motion carried Radisson Hotel City/EDC negotiated favorable terms with the Radisson and P. Cook strongly supported this decision. Lugnuts Contract Contract was renewed and the Lugnuts are staying until 2020. K. Green discussed a property owner's hope to redevelop the Abrams Aerial in the near future. Maintenance Meeting Two meetings occurred — one at the Parthenon, one at 621. 40 participants attended. K. Green explained they were quite surprised by the PSD's financial situation and the cost of the maintenance program. Annual Meeting K. Green explained the PSD office is considering hosting this at Richard Karp's Arbuagh or Shawn Elliott's former Marshall Music Building. The PSD Board agreed with the idea and told staff to move forward. K. McKinney suggested a Thursday (either January 12 or 19). Director's Report K. Green discussed the work he has been doing over the last month. A written report was presented. D. Hayhow asked about dumpster alley. K. Green talked about transitioning to smaller dumpsters Marketing Report M. Weingarden presented a written report. He discussed two specific projects: the Work Late Wednesday scheduled to kick off in late January and the newsletter distribution — he takes it directly to restaurants and retail businesses on Washington Square and Michigan Avenue to ensure they are receiving the information directly. Adjourn The meeting adjourned at 6:36 p.m. Respectfully Submitted, Catherine Blumer, Secretary PSD Board Meeting Minutes December 13, 2005 Department of Planning and Neighborhood Development BOARD MEMBERS PRESENT: Kevin McKinney, David Hayhow, Patricia Cook, Richard Karp, William Stewart, ADVISORY BOARD MEMBERS PRESENT: Vince Villegas, Joe Chin OTHERS PRESENT: Kevin Green, Barbara Hicks, Matt Weingarden c� cn CALL TO ORDER: Kevin McKinney called the meeting to order at 5:05 pm. c PUBLIC COMMENT: None `'�' w APPROVAL OF AGENDA & MINUTES Patti Cook noted two sets minutes are offered for approval D Hayhow moved approval all minutes, supported by P. Cook. FINANCIAL REPORT: P. Cook offered the August and September 2005 finance reports for Board approval. They were accepted and placed on file. DISCUSSION/ACTION A. Richard Karp, Proposed Old Town Project — R. Karp presented a conceptual residential, commercial project for Old Town near Rendezvous' on the Grand has received support from OTCA, a number of nonprofit organizations and property owners. The project would include up to 11 residential units and 1400 sq. ft retail (similar to most Old Town retail spaces). The Board discussed potential problems such as parking and neighbor reactions. Karp explained he has spoken with neighbors. Cook moved to support the project concept with expectation that Karp will present an update on parking concerns in the future. Seconded by Hayhow. Motion carried. Karp abstained. B. Annual meeting — K. Green updated the Board meeting would be at the Arbaugh and include loft tours. Majority is catering. The Annual meeting will take place of the regular Board Meeting. C. Maintenance Meetings — PSD held two maintenance meetings with stakeholders that were decently attended. Total Lawn requested no contract changes. Maintenance Monitors have had mixed reviews, but overall service has improved. D. City Transition Process — Both Kevin Green and Kevin McKinney are on the Downtown Subcommittee. K. Green is on the Neighborhood Commercial Center Committee and Matt Weingarden is on the Destination Lansing Subcommittee. PSD staff had a positive meeting with Cullen Schwarz from the transition committee. K. Green met with Randy Hannan to discuss downtown issues. Joe Chin met with Mayor Bernero to discuss the state's future plans for downtown and mentioned his involvement and support of the PSD. E. Cruisin the Gut — K. Green explained the number of hours PSD staff spend working on Cruisin the Gut. After receiving incredible leniency on the part of the city, the PSD only lost $34 on the three car shows. K. green will follow up with Councilman T. Kaltenbach, the new mayor's office and appropriate city representatives. The PSD Board expressed disappointment. F. Mustang Bar Project— P. Cook presented information on Terry Terry's project in Old Town to restore the former Mustang Bar. Project would include residential space, first floor commercial and basement art studios. PSD Board voted positively to support the project concept. G. City Budge Overview — K. Green presented prospect of a 10 Million dollar city deficit. He expressed concern over the PSD's general fund support. DIRECTOR'S REPORT K. Green submitted written report. He noted over 1400 people submitted nomination to the Michigan Walk of Fame. MARKETING REPORT M. Weingarden submitted written report. He noted several specific concerns regarding the maintenance truck on the sidewalks. OTHER BUSINESS Joe Chin suggested setting a meeting with the new DMB director in the near future. He discussed inclusion of Davenport University in future conversations. ADJOURN 6:07 pm Respectfully submitted, 0A�� Catherine Blumer Secretary