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HomeMy WebLinkAbout2004 PSD Meeting MinutesPrincipal Shopping District Board Meeting Minutes January 13, 2004 Department of Planning and Neighborhood Development ::.. 23 MEMBERS PRESENT: Kevin McKinney, Patricia Cook, David Hayhow, Cathie Blumer, Ronn Blodgett, Craig Harris MEMBERS ABSENT: Ron Boji, Bill Castanier ADVISORY BOARD MEMBERS PRESENT: Joseph Chin, Vincent Villegas ADVISORY BOARD MEMBERS ABSENT: Linda Sutton, Bob Fish OTHERS PRESENT: Leanne Stites, Matt Weingarden, Barb Hicks CALL TO ORDER: Chairman McKinney called the meeting to order at 5:10 p.m. APPROVAL OF AGENDA AND MINUTES: Accept December 9, 2003 Minutes and January 13, 2004 Agenda Moved D. Hayhow Second: C. Harris Motion passed unanimously FINANCIAL REPORT: P. Cook. presented the PSD October 2003 financial report that was accepted by the board and ordered placed on file. DISCUSSION/ACTION: PSD Executive Director Finalists: Three people have been chosen finalists, from a field of sixty applicants, to a second interview on January 14, 2004. If no candidate is satisfactory, it may be necessary to run another ad for the position. If a candidate is chosen, the board wants to introduce that person at the Annual Meeting. Parking Concerns: Hayhow is meeting with a small group retailers to discuss their specific parking concerns. Hayhow will channel their concerns to the appropriate departments. Stites informed the board a meeting, organized by retailers, had recently taken place at the Parthenon. Parking was the central issue. She felt retailers should be encouraged to bring their concerns and issues to the PSD Board for assistance in resolve. Annual Meeting: The Annual Meeting is planned for January 28, 2004 at Boji Tower. Portable Feast ,doing business in Old Town, will cater the reception that will follow the meeting. The Old Town Commercial Association is cosponsoring the reception. Mayor Tony Benavides and Council President Joan Bauer will be addressing the attendees. McKinney will present highlights of the report and Phil Hansen will speak to the importance of downtowns. The program is scheduled to last approximately one hour. The DLI Board and city council have been invited and confirmed. Stites informed the board the City of Lansing PSD budget hearing is scheduled for 1:30 p.m. on January 28, 2004, the same day as the Annual Meeting. She encouraged board members to attend the budget hearing. COMM][TTEE REPORTS: Marketing Committee: M. Weingarden announced an e -marketing forum is being planned for February 17, 2004 and a media seminar with the Lansing State Journal on how to talk to the media. McKinney indicated he would like to announce these forums at the annual meeting. Mall Maintenance: The Maintenance Subcommittee continues to work on formulating a new maintenance contract. Retail Recruitment Team: The team will be meeting on Friday, January 16, 2004 and will be discussing the recent closing of the Star Centre along with other issues. DIRECTOR'S REPORT: Stites talked with Shane Silsby, Parking and Transportation, regarding cross marketing. She informed the board of possible meter price increases. The initial response was not positive. As per Hayhow's request, Shane will be invited to the next PSD Board Meeting. MARKETING REPORT: M. Weingarden talked about two new marketing interns and their responsibilities. He announced the first Downtowner Bulletin will be out at the end of January. He thanked McKinney for the successful press conference at the Art Gallery's temporary location on Washington Sq. OTHER: P. Cook shared good news with board members regarding possible expansion of the Downtown Wayfinding Program into other areas. Stites had met with the Airport Authority to discuss future wayfinding possibilities. I Chin announced the state would be looking for 2-300 thousand square feet of office space in downtown Lansing. It's the state's aspiration to be a catalyst for increased investment in downtowns. The meeting adjourned at 6:15 p.m. Respectfully Submitted, Cathie Blumer Secretary Principal Shopping District Special Board Meeting Minutes 5:00 p.m. January 21, 2004 1St Floor Conference Room 309 N. Washington Sq. Lansing Michigan MEMBERS PRESENT: Kevin McKinney, David Hayhow, Cragi Harris, Patricia Cook, Catherine Blumer, Ronn Blodgett MEMBERS EXCUSED: Ron Boji, Bill Castanier OTHERS PRESENT: Leanne Stites CALL TO ORDER: Chairman McKinney called the meeting to order at 5:00 p.m. The Board interviewed two candidates for the position of PSD Executive Director. Each candidate was offered an opportunity to address board members and respond to Board questions. Following the presentations and Board discussion a motion was made to offer the position to Kevin Green at a compensation level not to exceed $60,000. Moved: David Hayhow Second: Craig Harris Roll Call Vote: K. McKinney — Aye, C. Harris — Aye, D. Hayhow — Aye, R. Blodgett — Aye, P. Cook — Nay, C. Blumer — Nay Motion passed: four voting aye and two voting nay The meeting adjourned at 6:15 p.m. Respectfully Sub itted, Catherine Blumer, Secretary PSD Principal Shopping District Board Meeting Minutes 23 3: 5 f { LERK February 10, 2004 Department of Planning and Neighborhood Development MEMBERS PRESENT: Kevin McKinney, David Hayhow, Catherine Blumer, Patricia Cook, Ronn Blodgett, Ron Boji, Bill Castanier, MEMBERS EXCUSED: Craig Harris ADVISORY BOARD MEMBERS PRESENT: Robert Fish, Eric Rosekrans, Linda Sutton, Vincent Villegas OTHER PRESENT: Kevin Green, Matt Weingarden, Elaine Kellicut, David Kositchek, Shane Silsby CALL TO ORDER: Chairman McKinney called the meeting to order at 5:09 pm. APPROVAL OF AGENDA AND MINUTES: Moved, D. Hayhow Second, R. Boji Motion carried unanimously. Chairman McKinney welcomed retailer D. Kositchek and Advisory Board member E. Rosekrans to the meeting. Chairman McKinney formally introduced K. Green to the Board. FINANCIAL REPORT: P. Cook introduced the financial report representing July 2003 to November 2003. The PSD remains within its budget. Financial report was approved, moved by D. Hayhow and seconded by R. Blodgett DISCUSSION/ACTION: ANNUAL MEETING: K. McKinney thanked staff for the Annual Meeting and explained he had received considerable feedback. He asked for feedback from the board for changes to future meetings. D. Hayhow explained the speakers were all strong and the up -beat atmosphere was key. P. Cook asked that the Annual Report be placed on the website. M. Weingarden drew the board's attention to a letter from Councilwoman Carol Wood apologizing for her inability to attend. K. McKinney recognized the large input PSD receives from stakeholders with 63 participating in committees. PARKING CONCERNS.- D. ONCERNS.D. Hayhow reported on the progress of addressing parking concerns. He met with a small group to identify concerns and look for solutions. Concerns are two -fold: (1) evening street parking being filled by Cooley students and (2) Satuday street parking being filled by Cooley students. Merchants recommended that parking enforcement officials must have a strong presence in the evenings, specifically until 6 pm. They also suggested a sticker system for Cooley law students, to be administered by the school. Saturday 2 hour parking must also be enforced. A meeting is being set-up as merchant consensus is necessary for all these initiatives to succeed. R. Blodgett suggested a number of merchants to serve on a committee to build this consensus, including Haris Sorovigas, Stewart Powell and Karlyn Wickham. P. Cook noted a past problem has been retail employees parking at meters. They must receive the same enforcement as customers. R. Boji offered his lot and parking ramp to be included in the sticker opportunities. L. Sutton suggested adding incentives to using the sticker by collecting tickets and having prize drawings. C. Blumer asked about safety concerns in using the ramps and also LCC's reaction to such a program. COMMITTEE REPORTS: MAINTENANCE SUBCOMMITEE M. Weingarden reported on behalf of Barbara Hicks. K. Green and Barbara Hicks will . be meeting with Patrick Talty on Friday to discuss the progress. The subcommittee hopes to be done soon so bidding can start early. SCULPTURE IN THE STREETS C. Blumer reported that a site had been chosen for the Premiere Gala: Atrium Office Center. Fifty artists had submitted proposals to the Lansing Art Gallery for selection on Friday. Additionally, 10 GM employees have submitted proposals. The Gallery will select 15 and GM will select five. B. Castanier asked who would coordinate PR and C. Blumer said that PSD would continue to do so. DIRECTORS REPORT: K. Green introduced himself and explained how he was happy to join the process in promoting downtown and Old Town. Prior to starting full time, he has attending meetings of the Cool Cities Coordinating group and the CVB's L_ -siding focus group. Since Monday, he has attending the Mayor's cabinet. He has set up meetings with P. Cook, Mayor Benavides, and Geneva Smith. He hopes to meet with all council members in the upcoming month. Much of his time has been spent meeting retailers and visiting stores. MARKETING REPORT: Matt Weingarden reported back on the outcome of the Tax Tribunal. He has been working on a number of initiatives including an E -Marketing forum, Media Forum and on increasing attendance at the Business Over Breakfast. OTHER: K. McKinney announced the generous donation of over $18,500 to the DLI from Lansing 2000. D. Hayhow said the group was pleased to do so as DLI's mission is identical to that of Lansing 2000. R. Blodgett suggested that they be thanked, both he and C. Blumer agreed that providing them with tickets to the Sculpture gala would be in order. K. McKinney asked E. Rosekrans about the outcome of the Ad -Hoc Property owners committee recommendations. E. Rosekrans explained that he was unsure of how they were being addressed. K. McKinney asked that PSD monitor this closely as the recommendations should be instituted as soon as possible. R. Blodgett noted that Downtown Wireless seemed to be struggling. They were a LIP recipient and possibly need additional support. B. Castanier reported on a number of moves happening within downtown, including more state workers coming into the district. K. McKinney announced that riverfront development discussions between a variety of agencies would be beginning and PSD should take a lead role. The meeting adjourned at 6:06 pm. Respectfully Submitted, 64�_t 16 GIV�IAIY Catherine Blumer PSD Board Secretary PSD Principal Shopping District Board Meeting Minutes March 13,2004;-_`_',' Department of Planning and., Neighborhood Development BOARD MEMBERS PRESENT: Kevin McKinney, Catherine Blumer, Patricia Cook, Craig Harris, Ronn Blodgett, Ron Boji, Bill Castanier ADVISORY BOARD MEMBERS PRESENT: Bob Fish, Joe Chin, Linda Sutton BOARD MEMBERS EXCUSED: David Hayhow OTHERS PRESENT: Kevin Green, Barb Hicks, Matt Weingarden, Mark Latterman, Ken Stockwell CALL TO ORDER: K. McKinney called the meeting to order at 5:05 pm. Requested that members introduce themselves to Laura Millard, OTCA Program Director. PUBLIC COMMENT: M. Latterman and K. Stockwell were welcomed to speak. K. Stockwell thanked K. Green for assistance with retail recruitment. APPROVAL OFAGENDA AND MINUTES: Moved by R. Boji, Seconded by R. Blodgett Motion passed unanimously FINANCIAL REPORT: P. ,Cook presented the November 2004 financial report. She noted that we are on target. The report was accepted by the committee and placed on file. DISCUSSION/ACTION: PARKING UPDATE: K. Green explained that D. Hayhow has met with a number of merchants to address merchant concerns. Don LeDuc, President, Cooley Law School, has taken a lead role in working with the merchants, City of Lansing Parking Department and PSD. The committee would like to see more Cooley Students moved into the ramps and the PSD office will work with Cooley Orientation programs. B. Castanier asked what the incentive would be for students. K. Green explained that D. LeDuc feels if this becomes instituted as a part of the orientation program, it will become more a part of habit. K. McKinney asked if Councilwoman Geniva Smith had been involved with the parking committee that had been meeting. She had not been involved. K. McKinney requested that she be kept informed of all meetings. B. Castanier noteu aiat a number of spaces are available at the 500 and 600 S. Washington block. R. Boji stated that he would be making his lot available and would participate in orientation programming. FOCUS ON WIRELESS INTERNET SERVICE: D. Hayhow brought up the fact that Detroit and East Lansing are creating a wireless network loop. K. McKinney decided to create a committee to look into this program. COMMITTEE REPORTS: MAINTENANCE SUBCOMMITTEE: This subcommittee met last week to reorganize the Maintenance Contract, including possibly breaking the PSD into sections. K. Green explained that other PSDs across the state do very different things. K. McKinney asked if we were on target with our timeline for getting a new contract. The Subcommittee will reconvene in two weeks. MARKETING COMMITTEE: B. Castanier explained the Late Night Program, E -Marketing Successes and Media Forum work. M. Weingarden elaborated on the Late Night Program, specifically the dates, flags and sidewalk sales. DIRECTOR'S REPORT: K. Green explained he has met with the Mayor and many Council members. He has been researching district points of pride. K. Green explained that Capital Bancorp is remodeling the first floor and he has been assisting these folks in working with the City on this project. He also worked with Capital Bancorp in coordinating a 5K walk/run on May 1. He explained he has been working with Matt on making our website more user friendly. He has met with Craig Parish to discuss the Car Shows and is working to take a completely different approach to this event. He has been working with Ken Stockwell on some efforts to attract retail. R. Boji asked what the Mayor's 20/20 Task Force was and K. Green explained. R. Boji also asked about Russ Hicks. Kevin met with R. Hicks regarding his number of misconceptions about the PSD. K. McKinney asked about Capitol Loop. MARKETING REPORT: M. Weingarden elaborated on the weekly MDOT meetings regarding the Capitol Loop. He explained the web information and revised brochures would become available. He explained he has been communicating information to merchants, but has not received the new brochures from MDOT. M. Weingarden also noted the extremely high attendance at the Business Over Breakfast. He also explained the Wally Byam cooperative -ad program. L. Sutton asked about the certificheck program and was informed sales were steady. L. Sutton suggested adding an email tag. OTHER: B. Castanier asked if Lansing had a commercial ordinance and R. Boji stated that he had seen something regarding this. B. Fish said that this has not been widely enforced. K. McKinney asked that the Board take responsibility for identifying problem spots. R. Boji stated that the Hollister Building is under contract to keep the existing leases, but make the other spaces lofts. L. Millard thanked folks for attending Old Town's annual meeting. She also noted that the OTCA Board had two new members. She described Old Town's new fagade grant program. J. Chin suggested the PSD improve its relationship with the LSJ and Fish agreed. K. McKinney felt that the piece in the paper deserves an op-ed response and felt that it has been too long since the editorial board has heard what is happening in downtown. He requested that the PR -minded folks look at ways of addressing this specific issue. J. Chin explained that we need a plan of action to address the marketing disasters and the ease of making this happen. R. Blodgett explained that some streetscape improvements may occur on the 200 S. Block. This is still in consideration. K. McKinney thanked M. Latterman and K. Stockwell for their attendance and increased interest in the PSD. The meeting was adjourned at 6:15 pm. Respectfully Submitted, 6 Wa� �� " � �A 0- - /-,, b /, / Catherine Blumer PSD Board Secretary PSD Principal Shopping District Board Meeting Minutes 3M..D 31111311: _` '._ May 11, 2004 i 2 S F 3: S Department of Planning a'nd ; ; Neighborhood Development Kevin McKinney, David Hayhow, Patricia Cook, Ronn Blodgett, Ron Boji, Bill Castanier, Craig Harris ADVISORY BOARD MEMBERS PRESENT: Laura Millard, Linda Sutton, Vincent Villegas, BOARD MEMBERS EXCUSED: Catherine Blumer OTHERS PRESENT: Kevin Green; Barbara Hicks; Matt Weingarden; Jeremy Steele, Business Direct Weekly 0111%04oxf)AH1- Oka K. McKinney called the meeting to order at 5:05 pm. Requested that the meeting move quickly. PUBLIC COMMENT: None. APPROVAL OF AGENDA & MINUTES: Moved by R. BOO, Seconded by C. Harris Motion passed unanimously. FINANCIAL REPORT: P. Cook presented the January 2004 financial report. She noted that we are on target once again with our budget as approved. Moved by D. Hayhow, Seconded by Ron Boji. Motion passed unanimously. DISCUSSION/ACTION: Parking Update D. Hayhow explained that the parking negotiations and plan development has been moved forward and will be placed in a finalized format soon. He is waiting for S. Silsby who is working with Cooley and their semester schedule. K. McKinney asked if Council had been informed of these activities and requested that this be communicated as soon as possible. K. Green has spoken with E. Kellicut of City Parking and Transportation. A significant number of tickets have been given during the 5-6 pm time period and less have been given on Saturdays. Cool Cities Update / Focus on Wireless Internet Network Follow-up K. Green explained that the city submitted five cool city grant applications. The PSD did not submit an application, but will continue to work on the Wireless Internet zone. D. Hayhow provided some background information on the wireless project. The hope was to create a wireless internet area for the "Downtown Neighborhood" so as to include an area used by downtown workers, students and other visitors. B. Castanier and D. Hayhow both explained that we need to keep up on this project. K. Green noted that the project needed more time because Arialink and the Board of Water & Light were unable to make concrete recommendations fast enough. P. Cook asked that K. Green work with the City's IT Initiative. New Board Member Recommendations K. Green noted that B. Castamer's term on the board has expired. K. Green noted that Kathy Holcomb from Absolute Gallery has expressed interest. L. Millard will work with the OTCA Board to find suggestions as this member must fill the PSD's "Old Town" slot. B. Castanier suggested someone from Clark Hill. V. Villegas questioned who was eligible for nomination. COMMITTEE REPORTS: Maintenance Subcommittee K. Green gave background on the maintenance RFQ needed to be sent out and the subcommittee's work. K. Green has been researching what other communities offer and there is no uniform program across the state. The Maintenance Committee is not happy with the current contractor and agrees with many of the downtown complainants. Permit Committee Business extension permits are coming in with less problems then last year. A new hot dog vendor has applied to work in downtown. Three restaurants will be having outdoor barbequing during the Cruisin' the Gut event on June 5. The committee is also looking at signs for a uniform display — they are looking at a number of sign options. R. Boji suggested the State Plate's sign. B. Hicks has done an incredible job assisting retailers and restaurant with business extension permit applications. Marketing Committee B. Castanier noted that Kelly Rossman-McKinney facilitated a well -attended media workshop. He introduced Jeremy Steele of Business Direct Weekly in attendance. The Marketing Committee is holding an E -Marketing meeting in a week at the CADL. It was suggested that members attend the programs. B. Castanier suggested the PSD do more to pat itself on the back over these programs. He also reminded the Board that the first Late Nite is coming up. Director submitted a written report. K. Green noted the many meetings he has been involved with in the last month. In particular he noted the 2020 Infrastructure Task Force has come up with the 16 year proposal and feels that a downtown task force subcommittee is needed to disseminate information. MARKETING REPORT: Marketing Manager submitted written report. B. Castanier asked about fundraising. Funds are down this year, but this can be attributed to some specific sponsors not participating. The LSJ had considered not sponsoring, but will do so with for a smaller amount. L. Sutton asked about the size and placement of the cars. M. Weingarden explained that ten cars would be on raised bases and ten would be on a lower level as requested by the artists. Discussed how we were marketing the sculptures and the Late Nite. M. Weingarden is using email to get information out through the UAW, MSU, LCC, Cooley and State Employees. R. Blodgett said some merchants are skeptical about the Late Nite program, but also noted that 20 years ago they were skeptical of Silver Bells. There are not enough restaurants participating, which is a disappointment. K. Green also noted that when he promoted the readers group, we also included notices of the Late Nite and other information. V. Villegas suggested that business people should announce these activities. M. Weingarden will also be attending area meetings as well as Lansing City Council. B. Castanier noted the great job M. Weingarden has been doing and the increased PSD visibility. D. Hayhow and P. Cook expressed enthusiasm over many new businesses in the district and specifically Washington Sq. B. Castanier Lansing Symphony Mid -December, R. Blodgett noted NY Burritto has been sold. Business has been doing well for most of the merchants. Cooley Bookstore is moving to the Cooley Center. R. Blodgett said that the PSD's increased interest in the arts was key to keeping the Lansing Art Gallery interested in downtown. K. McKinney hoped the city would hear about this and B. Castanier said he would love to see the PSD honor Betty Price for her contribution. L. Millard said that OTCA is holding its Clean-up this Saturday. LCC is hosting its summer theatre series in Old Town. Festival of the Sun tickets are on sale. L. Millard also wanted to clear up continued confusion over OTCA's support for the PSD. OTHER BUSINESS: K. McKinney provided information on issues regarding Mark Latterman and his clients. Although the PSD budget was approved, Councilmembers Allen and Smith voted against the PSD's budget. Maintenance and accountability were areas of concern, though no specific issues were presented. K. McKinney was concerned that Mr. Latterman and his clients would create problems during the PSD's assessment hearing, but he stated we will continue to be open to hearing their concerns and finding solutions. The next six weeks will most likely be a complex period. P. Cook noted that the Ad Hoc Committee on Downtown Revitalization can only issue reports. B. Castanier noted that downtown is very clean compared to many other cities and it was disappointing to hear Councilmembers Smith and Allen state otherwise. K. McKinney asked Board members to contact City Council members. L. Sutton asked that remaining annual reports be distributed to folks so they can see the positive activities of the District. K. Green has already been distributing the reports to Latterman's clients. It was noted that without the PSD, it was highly unlikely the City would take on PSD functions. M. Weingarden also noted that both Allen and Smith voted against the improvements to the 200 S. Washington block and explained that their opposition to the PSD seems to be linked to streetscape improvements. B. Castanier informed the committee of a new group formed "Fourth Ward Progressives." K. McKinney noted that Latterman has requested that the assessment be raised and maintenance be given back to the City. He also noted that this would be a fiscal impossibility. K. Green asked for feedback on the 16 year plan and how the information should be given to our shareholders. K. McKinney said that small meetings would be better so questions could be easily answered. K. McKinney reminded the Board that our June meeting would also include officer elections. K. McKinney asked that elections be held in June. The meeting was adjourned at 6:08 pm. Respectfully Submitted, Catherine Blumer PSD Board Secretary PSD Board Meeting Minutes MEMBERS PRESENT June 8, 2004 Department of Planning and _ Neighborhood Development �- I V E U 23 Ptd 3: BOARD Kevin McKinney, David Hayhow, Patricia Cook, Catherine Blumer, Ronn Blodgett, Bill Castanier BOARD MEMBERS EXCUSED: Ron Boj1, Craig Harris ADVISORY BOARD MEMBERS PRESENT: Laura Millard, Vincent Villegas OTHERS PRESENT: Kevin Green, Barbara Hicks, Matt Weingarden CALL TO ORDER: K. McKinney called the meeting to order at 5:13 pm. PUBLIC COMMENT: None. APPROVAL OF AGENDA & MAY 11, 2004 MINUTES: Moved by B. Castanier, Seconded by R. Blodgett Motion passed unanimously. FINANCIAL REPORT: P. Cook introduced the February 2004 financial report. She noted that we are on course to spend all assessment dollars collected. She asked they be received and placed on file. Moved by P. Cook, Seconded by C. Blumer. Motion passed unanimously. DISCUSSION/ACTION: Parking Update: K. Green explained he would be meeting with Shane Thursday morning to discuss parking rates. D. Hayhow explained that he was thoroughly frustrated with the length of time it has taken to implement the "Cooley" parking initiative. He feels that the Parking Department has not been available to provide information. K. McKinney requested this should be concluded by the next meeting. P. Cook asked if there is some action the Board should take to expedite the process. D. Hayhow feels that the Parking Department has not made this a priority. K. McKinney asked that a positive letter be drafted to recognize that this issue needs to move forward. D. Hayhow and K. Green will take responsibility for this letter. Election of Off s: K. McKinney asked if any individuals Were interested in taking on additional roles. R. Blodgett motioned to retain the current officer slate. B. Castanier seconded the motion. The motion passed unanimously. P. Cook requested that we take increased effort to get back on track with the correct elections schedule. D. Hayhow noted that increased effort should be taken to find new leadership and new viewpoints on the Board. Summer Kick -Off Update (Art Wheels, Late Night, Cruisin' the Gut): K. McKinney thanked staff. M. Weingarden gave a quick report on the Sculpture program and other events. He explained the final numbers should be available by the July Board meeting. He is working with the Lansing Art Gallery to ensure that damage response is easy to coordinate. B. Castanier noted that the 100 S. Washington block did not have any classic cars which caused problems for that block. R. Blodgett noted that there are some problems between the Cruisin the Event organizer and a number of the business owners. There were some security problems that came up and need to be addressed as well. R. Blodgett asked that sponsors be thanked by the Mayor and Don LeDuc. He also noted that many of the restaurants enjoyed strong business and the retail stores enjoyed some success. R. Blodgett noted the Mayor's visit to the Cruisin the Gut car show was very successful. K. Green thanked Barb for supporting businesses with outdoor grilling. The next Cruisin the Gut is July 17 and they will be doing this again. K. Green will be meeting with the Mayor and event organizer to discuss future events. L. Millard noted that Festival of the Sun is set for June 19 and invited all Board members to attend. She apologized for leaving early, but had a planning committee for the Festival. COMMITTEE REPORTS: Permit Committee B. Hicks explained that the Cruisin the Gut event organizer wants to bring some new programming to the event. Twin Lawn has requested that the event organizer begin paying for some of the trash costs. S. Powell, committee chair, has requested that businesses be polled on the event's impact. The committee has begun investigating a uniform sidewalk sign program. They are also working with City officials on this as well. K. McKinney said he would assist with this initiative. DIRECTOR'S REPORT: Director submitted a written report. K. Green has been dealing with committees and meetings still. On June 30, the PSD is hosting a segmentation committee open house to inform folks about how downtown blocks will be affected over the next 16 years. K. Green also reminded folks that we meet on a weekly basis to discuss the projects. The Capitol Loop project is two weeks ahead of schedule. Marketing Manager submitted written report. M. Weingar highlighted the work he has been doing with the Savings Passport book anct additionally working with L. Susan Carter of Michigan State University on their sesquicentennial celebrations. P. Cook asked if Old Town is participating in the passbook and Kevin explained that all PSD retail, restaurants and service businesses had been invited to participate. Additionally, on behalf of B. Hicks and himself, he also thanked the Board for hiring K. Green and explained how pleased he was with the current situation. OTHER BUSINESS: D. Hayhow noted his disappointment in not receiving any Cool City grants. He stated that the PSD needs to stick with the wireless network program. K. Green noted that a number of Lansing's proposals were incomplete. P. Cook was fairly disappointed, but she also noted that Lansing is ahead of many communities who mmunities are looking to attain the type of services received grants. Many co available in Lansing. B. Ca stanier felthe PSD become ore Lansing grant e involved n the ssions were lly embarrassing. K. McKinney asked that process of the new grant proposals. K. Green also noted that our Readers Group is meeting tomorrow morning at the Parthenon. K. McKinney noted that on June 23 the assessment would be discussed at the Public Service Committee at 1:30 in the tenth floor conference room. K. Green will speak with Monica Zuchowsky regarding a letter of support. K. McKinney and K. Green will be meeting with several stakeholders to seek support. K. McKinney was concerned that the Council Liaison was not in attendance. K. Green will be contacting C. Harrisaing his resignation and the possibility of nominating John Smyth to the PSD Boa B. Castanier stated that the sign ordinances are extremely restrictive. He also noted that the city has the authority to have signs removed after businesses leave. K. Green has contacted the city discussing these very issues, specifically J. Ruff and the Mayor's 2020 Infrastructure Taskforce. C. Blumer noted that there were some concerns of Troppo being opened. P. Cook explained that nothing was definite as of yet although things might be finalized in the near future. M. Weingarden reminded the Board that the Wally Byam Caravan Club International Rally is happening — June 28 to July 4 and Common Ground Festival begins on July 5 to July 11 so the beginning of July is busy. K. McKinney noted that our next meeting is July 13 and asked that we cancel our August meeting. The meeting was adjourned at 6:24 pm. Respectfully bmitted, A� /I Catherine Blumer /b PSD Board Secretary PSD Board Meeting Minutes BOARD MEMBERS PRESENT: July 13, 2004 Department of Planning and Neighborhood Develop" ' it z 3 L, 4 • �, Kevin McKinney, David Hayhow, Catherine Blumer, Ronn Blodgett, Ron Boji, Bill Castanier ADVISORY BOARD MEMBERS PRESENT: Laura Millard BOARD MEMBERS EXCUSED: Patricia Cook BOARD MEMBERS ABSENT: Craig Harris OTHERS PRESENT: Kevin Green; Barbara Hicks; Matt Weingarden; Elaine Kellicut, Parking & Transportation; Andy Kilpatrick, Parking & Transportation; Shane Silsby, Parking & Transportation; Richard Karp, Karp & Associates INTERVIEW: RICHARD KARP K. McKinney introduced Richard Karp to the PSD Board and provided his application for appointment to the Board. R. Karp introduced himself and provided information on his involvement in the downtown and Old Town areas. He is a property owner in both Old Town and downtown; his recent Plaza One development has been a very visible project. R. Karp was impressed by the work the PSD has been able to accomplish with its current budget in comparison to communities like Birmingham and Grand Rapids. He sees the PSD as being one downtown — as this is how most people perceive the area. K. McKinney asked about his relationship with the City Council, R. Karp explained he has a positive relationship with the Council and feels this relationship has become more positive over the years. B. Castanier asked about his feelings on parking. R. Karp noted that parking is a universal problem and feels that too much of downtown's prime riverfront real estate is being used for parking. R. Karp requested a copy of the 2003 Annual Report. K. McKinney thanked Mr. Karp for his time. CALL TO ORDER: K. McKinney called the meeting to order at 4:19 pm. PUBLIC COMMENT: None. APPROVAL OF AGENDA & MINUTES: Moved by D. Hayhow, Seconded by R. Blodgett Motion passed unanimously. FINANCIAL REPORT: B. Hicks noted that the March and April reports have been reviewed and P. Cook has reviewed them. She also noted the fiscal year has ended and final reports will be available at the next meeting. D. Hayhow moved that the reports be received and placed on file. R. Blodgett seconded and Board approved unanimously. DISCUS SION/ACTION: Parking Update — Rates and Cooley Parking Initiative S. Silsby introduced how owner issues and requests were being addressed. The first request dealt with reduction of non -customer parking on Washington Square. S. Silsby noted that the increased parking enforcement until 6:00 pm during weekdays has been instituted. The Thomas M. Cooley Law School student incentive program is ready for implementation in August. D. Hayhow asked that S. Silsby and K. Green work directly with R. Boji to ensure his facilities are operating in uniform fashion with the City facilities. K. Green showed the Board one of the hang -tags. The revised Saturday parking program has been implemented based on surveys coordinated by the PSD Office, but new caps have yet to arrive. The second requested dealt with increasing promotional materials regarding downtown parking programs. Shane presented a new brochure with all downtown parking programs included. A web version is online through the City's website. S. Silsby will be providing these at the Business Over Breakfast. E. Kellicut explained that the brochures would be probably not go to Cooley students so as not to confuse them. B. Castanier noted the PSD needs to support parking efforts to publicize these programs. The third item dealt with on -street parking by employees and business owners. S. Silsby introduced an initiative to increase the on -street parking rates and begin changing the parking priority system. S. Silsby presented information on the parking systems current financial state, noted that costs have been going up and revenue going down. R. Boji noted that some increases should be coming in 2005. S. Silsby presented the exact increases in rates and noted the specific areas of the increases along with increased fines and some Council directed increases. D. Hayhow asked about rates for capping meters and S. Silsby explained that there would be no changes. B. Castanier asked about revenue projections, but S. Silsby was unable to give an exact figure. S. Silsby asked that option three be the priority in his mind as he felt this change would be the most efficient. D. Hayhow asked about a specialized meter incentive. S. Silsby explained that a free button is not an option, because of the parking keys. D. Hayhow felt getting some feedback from businesses is a priority before the PSD provides any kind of official feedback. COMMITTEE REPORTS: Marketing Committee B. Castanier noted a number of programs that are happening through the Marketing Committee. He is really happy with the increased involvement from Lansing Community College and hopes to hype the college town aspect of Lansing. B. Castanier noted that Troppo's, Lansing Art Gallery and the Boji Complex are major events that will be coming forward. M. Weingarden explained that the PSD had made over $15,000 from the Sculpture and noted that fundraising for this program was a challenge. R. Blodgett noted that the money needs to go to some kind of project that donors can better understand. He noted the LIP grant is good, but it has not been able to bring in many high profile businesses. D. Hayhow feels that money should be committed to a Wi-Fi network. Retail Recruitment Team Kris Elliot has applied for a LIP grant for Troppo and hopes to open in September. K. Green has also been supporting a number of prospective businesses within the district. T. Shields has been fixing up his property considerably. DIRECTOR'S REPORT: K. Green noted that he had submitted a written report. He noted that 20% of his time has been spent working on Capitol Loop/Sewer Reconstruction Meetings. D. Hayhow asked about the Cool Hip Cities initiative. K. Green has offered to Chair or Co -Chair the new program. MARKETING REPORT: M. Weingarden noted that he had submitted a written report. He added that he hopes to work with L. Millard on ads in the Convention & Visitors Bureau guide. OTHER BUSINESS: B. Castanier presented his letter of resignation. His term officially ended in June and although he has been extremely happy with the Board, he feels a new voice would be positive. He supports Richard Karp serving as a new board member. M. Weingarden noted B. Castanier's extraordinary service to the Marketing Committee. D. Hayhow noted that B. Castanier could potentially remain Marketing Committee chair. K. Green presented the board with a copy of proposed legislation regarding liquor licenses in city created "entertainment districts." The board supported the concept with some reservations. The meeting was adjourned at 5:25 pm. Respectfully Submitted, Catherine Blumer PSD Board Secretary PSD Board Meeting Minutes October 12, 2004 Department of Planning and' - =. Neighborhood Deve1015m�nt BOARD MEMBERS PRESENT: Kevin McKinney, Patricia Cook, Ronn Blodgett, Ron Boji ADVISORY BOARD MEMBERS PRESENT: Bob Fish, Meredith Krause, Geneva Smith BOARD MEMBERS EXCUSED: David Hayhow, Catherine Blumer OTHERS PRESENT: Kevin Green; Barbara Hicks; Matt Weingarden; Chadwick Radaz; Patrick Gillespie, Gillespie Group; Irving Kebler, Eyde Company; David Gregory, Kelly Cawthorne; Catherine Babcock, Lansing Art Gallery; David Feldpausch, Capitol National Bank CALL TO ORDER: K. McKinney called the meeting to order at 4:3 5 pm. PUBLIC COMMENT: Irving Kebler, Eyde Company I. Kebler presented the Board with information regarding the Knapp's Center and the Eyde Company's proposal to house the Department of Community Health. He explained that the Eyde Company would prefer to maintain the historical appearance of the builing and is looking at tax credits and grants. The company is willing to work with the State and meet the State's wishes. B. Fish suggested that the PSD Board support maintaining the historic character of the building. K. McKinney noted that most of the proposals came from PSD stakeholders and the PSD Board could not support one getting the Department of Community Health lease over any other. P. Cook explained she could not vote on such an item due to her position within the City and her role advising the Mayor and City Council on such an initiative. Patrick Gillespie, Gillespie Group P. Gillespie explained his proposed Stadium District project, which would be located on Michigan Avenue across from Oldsmobile Park. A number of retailers, financial institutions, professional offices and residents have asked about the leasing opportunities. He explained that he is asking to purchase the property from the city and the city potentially would be constructing a parking ramp, although this may not be necessary. The location allows for incredible exposure and he envisions a diverse mix of retail, bars, restaurants and offices. The residential piece involves both rental and for sale units. R. Blodgett moved to support this project and R. Boji seconded. K. McKinney and B. Fish both noted how important this project is to the future of downtown. The Board unanimously supported the initiative. Catherine Babcock, Lansing Art Gallery C. Babcock thanked the Board for partnering with the gallery to create the Sculpture in the Streets program. She then invited Board members to the new location on October 23 at 7 pm for the gallery's annual auction. The Lansing Art Gallery moved in on Wednesday and held a soft opening this afternoon. Mary Ellen Sheets and Two Men and A Truck covered the cost of moving the gallery. The gallery will be looking at installing an elevator in the gallery in the near future. With regards to the auction, the Gallery Board is still determining how the auction will be run. There will be a PSD sponsored ribbon -cutting ceremony on Friday, October 22 at noon. Councilmember Smith noted she would request Council members attend the auction. APPROVAL OF AGENDA & MINUTES: Moved by R. Blodgett, Seconded by P. Cook Motion passed unanimously. FINANCIAL REPORT: P. Cook noted that the May and June financial reports are up to date. She noted the PSD is on track although it has not audited by the city. She requested that these be placed on file. DISCUSSION/ACTION: COMMITTEE REPORTS: Maintenance Contract: K. Green provided an overview of the maintenance contract bid process. He noted that a large number of vendors attended a pre-bid meeting and the PSD Office received 8 bids. Kelly Johnson, SBC; Bruce Turner, Romanow Building Services, B. Hicks and K. Green all reviewed the bids and a single company stood out. K. Green will be presenting this information to the Ad Hoc Committee for Downtown Revitalization. K. Green explained he would only be presenting the process so that City Council is aware of the PSD's care for process. K. McKinney requested that the Maintenance Committee be made aware of such proposals and questioned when the Board approval would be requested. DIRECTOR'S REPORT: K. Green noted he had attached a prepared report representing his activities over the last several months. MARKETING MANAGER REPORT: M. Weingarden noted he had attached a prepared report representing his activities over the last several months. M. Weingarden highlighted work updating the PSD database, the increased interested in the Lansing Incentive Program from a number of businesses and explained the success of the Co-op Advertising Program having sold 24 advertising packages in less than three days. K. McKinney asked if the Marketing Committee had a chair. He suggested staff contact Kelly Rossman-McKinney about involvement in this committee. OTHER BUSINESS: K. McKinney noted that an annual meeting and annual report needs to be completed. K. McKinney requested that the PSD spearheaded a welcome reception for the Governor and Legislature expressing appreciation for their efforts and also to gain buy -in of the concept of Lansing as Michigan's Capital City. R. Boji committed to providing both space and catering for such an event. This would occur during the mid-January and mid-February time frame. K. McKinney requested that more details be presented at the next meeting. K. McKinney also asked about the state of Cruisin' the Gut. K. Green explained that he was trying to meet with Councilmember Bauer and M. Weingarden explained he was continuing to receive merchant feedback in the form of both surveys and informal interviews. Respondents were lake -warm to extremely negative with regard to the event. M. Krause noted a number of events that would be happening throughout the Old Town area, including Holidays in Old Town and a number of ribbon -cutting ceremonies: Absolute Gallery, Capital City Real Estate, Relish, Old Town Flooring & Design and Clarke Hill. R. Blodgett explained that the 200 S. Washington block work has slowed down and merchants are concerned. K. Green noted that the concrete/asphalt work is being contracted out and it is his understanding that concrete work is next on the agenda. R. Blodgett also noted that the former-Spads location is potentially being converted to a "party store." B. Fish asked about the state of the Triangle project. R. Boji noted that the Majority would open in April. B. Fish commended R. Boji on improvements to the Tower. Boji announced that several Tower tenants had resigned ten-year leases and that the building is completely occupied. The meeting was adjourned at 5:50 pm. Respectfully Submitted, Catherine Blumer PSD Board Secretary C b Board Meeting December 14, 2004 Minutes Department of Planning'rid Neighborhood Development, BOARD MEMBERS PRESENT: Kevin McKinney, David Hayhow, Patricia Cook, Ronn Blodgett, Ron Boji ADVISORY BOARD MEMBERS PRESENT: Eric Rosekrans, CBRE-Martin; Vincent Villegas, Briarwood Realtors BOARD MEMBERS EXCUSED: Catherine Blumer OTHERS PRESENT: Kevin Green; Barbara Hicks; Matt Weingarden, Councilmember Geneva Smith CALL TO ORDER: K. McKinney called the meeting to order at 5:12 pm. PUBLIC COMMENT: None APPROVAL OF AGENDA & MINUTES: Moved by D. Hayhow, Seconded by P. Cook Motion passed unanimously. FINANCIAL REPORT P. Cook presented the September financial reports. She noted that the PSD continues to be on target with regard to its finances. She requested they be received and placed on file. DISCUSSION/ACTION: Maintenance Contract: B. Hicks noted that the contract has been signed with Total Lawn Care. B. Hicks has been taking special care to get direct feedback from the PSD's "Maintenance Monitors" and has been in contact with both Kevin Johnson and Bob Hurley regarding the feedback. She is coordinating a meeting with Johnson and Hurley to make sure things go smoothly as the winter weather becomes more severe. With regard to Silver Bells in the City, B. Hicks hopes to take a more proactive stance in addressing the extra debris and trash. B. Hicks sees a day-to-day improvement. G. Smith asked if there were any other problems during Silver Bells and B. Hick explained that there were no other glitches. Annual Meeting: K. Green noted the PSD Annual Meeting would be held on Wednesday, January 12, 2005 at X -cel Lounge & Dance Bar from 4 pm to 7 pm. M. Weingarden and K. Green will be creating a Power Point presentation. M. Weingarden explained Soup to Nutz would be coordinating the catering and we would offer beer and wine through the bar. Retail Recruitment Team: R. Blodgett noted the team had granted two Lansing Incentive Program grants to Soup to Nutz Bistro and Troppo. The team would also meet with Relish on Friday and the program would close for the year. R. Blodgett noted that although the $2,000 grant program may not be working as the team originally planned, but thinks it has been successful. P. Cook also explained that along with EDC and City programs, the LIP grant is a part of a total package and that package is extremely attractive for developers. P. Cook reminded the board members that Troppo would be holding an official ribbon -cutting ceremony on January 6. K. Green also noted that Ken Stockwell has used the LIP grant as an incentive when meeting with prospective tenants. IT Update: K. Green explained that he and D. Hayhow had met with James Butler of the Broadband Authority. K. Green is working on setting up a meeting with folks from Arialink. D. Hayhow noted they have been trying to set up this meeting for too long and if it continues to drag, he will begin contacting other parties. Mayor's Blue Ribbon Committee: P. Cook introduced the new Mayor's Business Advisory Council goals and function. Cook noted the council would be looking at business across the City, but would also look at downtown. Cook had presented the work of the Blue Ribbon Committee on Downtown Revitalization and its accomplishments. She hopes the Council understands vision and foundation is in place. DIRECTOR'S REPORT K. Green noted he coordinated a large group that attending the Tipping to Cool conference. He reviewed the opportunities which would be made available by the state for this year's Cool Cities grants. M. Weingarden noted only 12 grants would be made available at the $100,000 mark, but 18 would include logistical support services. Green is working with D. Weiner of the Mayor's office to coordinate the city's grants. M. Weingarden noted he had been meeting with folks from LCC and Boarshead theatre regarding marketing of the performing arts in downtown and Old Town. M. Weingarden gave an update on the Walk of Fame program. He had worked with Stamp Rite to price out the cost of plaques and also installation costs. He still did not have the estimates for the County Seals project. The Department of History Arts & Libraries is interested in working with PSD/DLI on the program. HAL would assist with identifying historians and a selection process. They may also be interested in working with the PSD/DLI on a fundraising dinner. M. Weingarden and K. Green described the difference between the two sidewalk programs. D. Hayhow asked that staff contact Tim McGuire of the Michigan Association of Counties regarding the seals project. Hayhow also suggested making the nomination process accessible to the general public. K. McKinney emphasized the importance of this program in that it works to connect downtown's image with capital city. OTHER BUSINESS: K. Green wrote a letter of support for the Stadium District on behalf of the Board of Directors. He noted the City of Lansing would be providing free parking between the December 23, 2004 and January 3, 2005. Green has spoken with Tony Gentilozzi about the Secretary of State's move into the former Rite Aid building should be set by late February/early March. Kevin noted that there is an incredible amount of activity in downtown Lansing. P. Cook noted that the Mayor announced that the Ottawa Power Station is seeking a major State tenant to anchor the building. K. Green announced the resignation of OTCA Program Director, Meredith Krause. An interim director has yet to be identified. The meeting was adjourned at 5:57 pm. Respectfully Submitted, Catherine Blumer PSD Board Secretary