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HomeMy WebLinkAbout2001 PSD Meeting MinutesPSD Principal Shopping District Board Meeting Minutes February 13, 2001 227 S. Washington Square BOARD MEMBERS PRESENT: Kevin McKinney Patricia Cook Karry Hepler Terry Terry David Hayhow Bob Fish Sal Durso BOARD MEMBERS ABSENT: Linda Sutton STAFF AND OTHERS PRESENT: Leanne Stites Joey Berndt Lisa Brinker Brittney Smith (intern) CALL TO ORDER Meeting was called to order at 6:38 p.m. by Chairman K. McKinney. PUBLIC COMMENT None APPROVAL OF AGENDA & MINUTES Motion to approve the agenda and January 9, 2001 board minutes. Moved: D. Hayhow 'Second: H. Hepler Carried unanimously TREASURER'S REPORT Board Treasurer P. Cook presented the financial report for November 2000, noting that the year- to-date collected assessment amount is inclusive of the Knapp's Centre settlement and that all figures tie with the City's audited reports. No questions were posed. Motion to accept and place on file the November 2000 Budget Report. Moved: D. Hayhcw Second: B. Fish Carried unanimously DIRECTOR'S REPORT L. Stites introduced intern Brittney Smith, noting that much of Smith's time has been devoted to the determination of the number of private sector employees in downtown for the I-496 closure project. Over 500 businesses were contacted with approximately 7,000-7,500 employees downtown. Stites also presented an example of a new informational flyer (In the Loop) that she writes on an as -needed basis and distributes to Washington corridor businesses and other key figures to apprise them of timely issues or information. She also provided a listing indicating committee involvement by PSD staff. COMMITTEE REPORTS Mall Maintenance — K. McKinney reported that the committee met in January to further discuss the dumpster issue. Two business owners were present to convey their concerns and opinions regarding potential solutions. The committee continues to explore all options. L. Stites noted that as a result of recent discussions with Granger, their practices changed regarding emptying dumpsters of clients in payment arrears. Discussion followed regarding possible code and/or ordinance enforcement. L. Stites stated that the issue of snow removal damage will be taken up at the next meeting, along with the establishment of policies and procedures related to snow removal. Existing damage reports have been relayed to the contractor who is currently handling them on an individual basis. Physical Design — T. Terry indicated that this committee has not met but that arrangements for a design clinic in the spring are being made. Marketing — D. Hayhow reported that a recent marketing survey netted minimal value due to lack of response. The committee will give consideration to the few comments received. He also stated that a 2001 Marketing Plan has been developed. K. McKinney requested that formal action be taken on the plan at the March board meeting. L. Brinker reported the following marketing activities: ■ The first "Business Over Breakfast" business owners meeting was held in January using a new format and was well attended. Meetings will continue on a monthly basis. ■ A business directory is being developed. Information to be included in the brochure is being gathered. Design and layout have been determined. ■ Three new or revamped services are being offered: 1) Mystery Shopper to provide customer perspective feedback,.2).ribbon-cutting. ceremonies to welcome new businesses,. and 3) Success Team Evaluations to provide peer group feedback. ■ The Special Events Committee is scheduled to meet in February. Permit Advisory — L. Stites reported that the finalized draft of policy and procedure modifications is with the City Attorney for his review and comment. Modifications will not be in place in time for the upcoming permit season. NEW BUSINESS Election of officers — No discussion. Motion to nominate and re-elect the current slate of officers. Moved: B. Fish Second: P. Cook Carried unanimously Mini -grant application — Applications from Art of Combat and Youth in Government were submitted for consideration. Discussion followed on grant criteria, application merits, possible modifications to existing criteria, funding events with considerable budgets versus events with small budgets, continual funding of recurring events and the desire to fund new events. Motion to deny both applications. Moved: K. McKinney Second: P. Cook Discussion Motion to modify the preceding motion and granting Youth in Government $250. Moved: R Cook Second: none Discussion Motion to deny Art of Combat. Moved. K. McKinney Second: D. Hayhow 'Discussion Motion to deny Youth in Government and table Art of Combat until further information regarding the application can be presented. Moved: D. Hayhow Second: S. Durso Carried unanimously Action Item: PSD staff to obtain additional information from Art in Combat for further board consideration. Annual Report — D. Hayhow inquired on the use and distribution of the finalized Annual Report. Board members agreed that distribution should be widespread — all- constituents, City Council and other key figures. L. Stites indicated that the last report was distributed to constituents via the newsletter and maybe possible to do again. 'Hayhow suggested that committee involvement be included in the final report. Action Item: Board members will review that draft Annual Report and submit comments to the PSD office within one week. Logo Mugs — L. Stites reported that PSD constituent Randy Cobb of Creative Imaging has expressed- the desire to utilize the PSDrs modified Swing Around Downtown skyline logo on merchandise available for sale. Engraved mugs were provided as an example. Stites met with an attorney to explore trademark options for the logo. Discussion followed with board members commenting favorably on the idea of registering the logo as a trademark and collecting royalties on its use. B. Fish suggested a possible situation where limited use rights could be granted in exchange for funding the initial trademark costs. The suggestion was also made that Downtown Lansing, Inc. might purchase the trademarked logo from the PSD. Motion to adjourn at 7:30 p.m. Moved: D. Hayhow Second: P.- Cook Carried unanimously Respectfully submitted by: Terry. Terry., Secretary. -�_ Z6-Gi Date PSD Principal Shopping District Board Meeting Minutes BOARD MEMBERS PRESENT: Kevin McKinney Linda Sutton Bob Fish Sal Durso BOARD MEMBERS ABSENT: Patricia Cook Harry Hepler STAFF AND OTHERS PRESENT: T Cl,_a__T_ Tl _._._ ti Ile nne O LILGJ J Uey riernUR APPROVED March 13, 2001 227 S. Washington Square Terry Terry David Hayhow Lisa Brinker CALL TO ORDER Meeting was called to order at 5:47 p.m. by Chairman K. McKinney. PUBLIC COMMENT None APPROVAL OF AGENDA & MINUTES Motion to approve the agenda and February 13, 2001 board minutes. Moved: B. Fish Second: S. Durso Carried unanimously TREASURER'S REPORT Board Treasurer P. Cook was absent and no report was given. DIRECTOR'S REPORT Resignation: L. Stites announced the resignation of Executive Assistant J. Berndt, effective later in the month. Blue Ribbon Committee: Stites reported that a Blue Ribbon Committee follow-up meeting was held in March directed at business owners and property owners. B. Fish and S. Durso had been in attendance and commented on the meeting. Stites further related statistics associated with first floor vacancies along Washington. Discussion followed regarding the role of the PSD and motivational challenges associated with revitalization. Assessment. A draft letter to Council President Lou Adado regarding potential 5 -year assessment funding was presented. Discussion followed, including the suggestion of escalated increases, tying increases to strategic initiatives, and evaluations. Discussion turned to the issue of changed boundaries, as suggested by Adado in a previous conversation. Old Town has gone on record opposing any exclusion of sub -district B. In conclusion, board members were uninterested in changing existing boundaries. If pressed by City Council to do so, board members will reconsider at that time. Motion to send a letter to Council President Lou Adado requesting 5 -year PSD assessment funding, without mention of increase. Moved: T. Terry Second: B. Fish Carried unanimously Annual Report: The Annual Report for 2000 will be mailed to property owners, tenants, and other interested parties as requested. COMMITTEE REPORTS Mall Maintenance: A letter was sent to Heuer Property Maintenance regarding performance issues. Physical Design: The PSD will present a design clinic on April 20, 2001 at the Lansing Library and Information Center for the benefit of property and/or business owners along the Washington corridor. L. Sutton gave an endorsement of the clinic and invited board members to actively encourage participation of others. Marketing. L. Brinker reported the following activities: ■ The commencement of the Mystery Shopper program which has been well received. Seven businesses have requested the service and 11 volunteers have sign up as shoppers. ■ A ribbon cutting ceremony for Barb's Hallmark is slated for March 23, 2001 at loam. ■ The Special Events Committee met last month and compiled a list of all events in the Lansing area and a targeted list for downtown only. ■ The monthly Business Over Breakfast meetings have been successful and well - attended. The next meeting is scheduled for March 28, 2001 at Sam. Permit Advisory: The Permit Advisory Committee has completed work on proposed changes in rules and procedures for temporary encroachments. A draft has gone to the City Attorney Office for review. No response received as yet. Board members will receive copies of the procedures for their consideration, review, discussion and endorsement at the April board meeting. NEW BUSINESS Mini grants: Applications from Michigan Pride and Old Town Commercial Association were submitted for consideration. Motion to approve $500 mini -grant request from Michigan Pride. Moved: T. Terry Second: K. McKinney Discussion followed regarding reasons to deny based on decisions made at the February 2001 board meeting with respect to recurring events. 2 Yea, 2 Nea, 1 abstention Motion denied Motion to approve $500 mini -grant request from Old Town Commercial Association for "Festival of the Sun." Moved: B. Fish Second: S. Durso 4 yea, 1 abstention Motion carried Other: The suggestion that the PSD may wish to change its name was proposed. Limited discussion followed. A..&:,,.. TL,..,... A.G..-1_,.*:_,.. n...Y.Y:a...,.,. __.11 --------------�-`------------------ ------''-'- LXCLIGn AMWIL. 1VxaIKGRII6 VV1111111LLGG will make a. 1GL:V1funerida.L1V11 GVLGGiillil�' d PIV551VIG name change for board consideration and discussion at the April meeting. ADJOURN The meeting was adjourned at 7:00 p.m. Respectfully submitted by: Te ecreta to PSD Principal Shopping District Board Meeting Minutes April 10, 2001 Accident Fund Building BOARD MEMBERS PRESENT: Kevin McKinney Linda Sutton David Hayhow Bob Fish Sal Durso BOARD MEMBERS ABSENT: Patricia Cook Harry Hepler Terry Terry STAFF AND OTHERS PRESENT: Leanne Stites Lisa Brinker Stewart Powell Nancy Achenbach Jim Williams Jim Neal CALL TO ORDER Meeting was called to order at 5:41 p.m. by Chairman K. McKinney. PUBLIC COMMENT None APPROVAL OF AGENDA & MINUTES Motion to approve the agenda and February 13, 2001 board minutes. Moved: L. Sutton Second: B. Fish Carried unanimously TREASURER'S REPORT Board Treasurer P. Cook was absent and no report was given. NEW BUSINESS Proposed Permit Modifications: Stewart Powell, Chair of the PSD Permit Advisory Committee, introduced committee members, Nancy Achenbach, Jim Neal and Jim Williams and explained the process the committee had gone through to make recommendations on changing temporary encroachment rules and policies. He listed highlights of changes. The Board asked questions and discussed the issue. Action: Board members will review the proposed modifications and fax or call the PSD office with questions or recommendations. L. Stites will convene the Permit Committee to clarify language and address concerns of the Board. New language will be sent to the Board prior to its next Board Meeting in May. K. McKinney asked for S. Powell to be present at the next meeting for further discussion. Action: D. Hayhow asked for PSD staff to determine whether or not street performers could be covered by a rider to the PSD liability insurance. OLD BUSINESS Two -Way Street Conversion: Shane Silsby, City Transportation Department, answered questions about the proposed conversion of six east west streets (Allegan, Ottawa, Kalamazoo, Washtenaw, Shiawassee and Ionia). Silsby asked for PSD support prior to the May 7 Public Hearing. The Board asked about loading zones and loss/gain of parking in the central business district. The question of bike lanes was discussed. Action: S. Silsby will provide information regarding the net loss of parking spaces in the downtown along with the same for inclusion of bike lanes. L. Stites will poll the Board prior to the meeting for additional concerns. DIRECTOR'S REPORT Staffing: L. Stites reported that the Executive Assistant job posting had resulted in many qualified applicants. First interviews will be done on Wednesday, April 11 with eight candidates. Board Retreat: Stites urged the Board to hold a retreat as had been suggested earlier by K. McKinney and S. Durso. The Board agreed to set aside 3 to 4 hours as soon as possible for the purpose of exploring a name change, setting goals and developing a five-year action plan. Durso will contact a colleague who will act as facilitator for the meeting. Potential dates will be forwarded to the PSD office. Meeting with Lansing Police Department: PSD staff has arranged a meeting between merchants and LPD officers to discuss concerns related to crime or other incidents. K. McKinney asked that the issue of skateboarding on the N. Washington mall be addressed. Design Clinic: Stites noted that thirteen businesses have signed up for the April 20t` Design Clinic. Board members were invited to attend a wrap-up session for the public at 3:00 pm at the Lansing Library. COMMITTEE REPORTS Mall Maintenance: K. McKinney reported that the Maintenance Committee had met to discuss follow-up to snow damage and that most issues were resolved. He reported that Heuer had been asked to submit a design plan for re -landscaping the berms. Stites noted that changes were being made to the customer survey to more accurately reflect the job being performed. She also noted that city representatives had walked the alley between Allegan and Washtenaw and support the PSD's desire to replace the dumpsters with a compactor. They want the PSD to take first action, however. Marketing: L. Brinker reported the following activities: ■ The Mystery Shopper program has continued to attract volunteers. Each business who has requested the service has received at least two mystery visits. ■ The next ribbon -cutting ceremony is noon, May 23 at Beaners in the Lansing Library. ■ The business directory is nearing completion. Businesses have been invited to submit coupons to be printed in the directory. It was emphasized that the directory is a marketing piece aimed at visitors and tourists. A combined retail promotion and new image commercial planned for April 27, 2001 at noon is called "Plow Into Spring". Merchants are offering specials and city snow plows will roll through Washington Avenue to be filmed by Channel 10 for use in a commercial. Mayor Hollister will ride in a snow plow. Action: D. Hayhow suggested that the City might consider cleaning out parking ramps on that day. He also suggested that music be piped from the trucks during the parade. The next monthly Business Over Breakfast will be on Wednesday, April 251' at 8:00 am at the Sportspage. ADJOURN The meeting was adjourned at 7:10 p.m. Respectfully submitted by: J Terry Terry, Secretary Date PSD Ll PRINCIPAL SHOPPING DISTRICT Principal Shopping District Board Meeting Minutes May 8, 2001 Accident Fund Building BOARD MEMBERS PRESENT: Patricia Cook David Hayhow Harry Hepler Bob Fish BOARD MEMBERS ABSENT: Patricia Cook Terry Terry Linda Sutton Sal Durso STAFF AND OTHERS PRESENT: Leanne Stites Lisa Brinker Chris Nalett The meeting was unable to be held due to the lack of quorum. Respectfully submitted by: Terry Terry, Secretary Date 100 W. WARN* SUIH 1 ■ LANSING, MI[UIGAN 48933 ■ TfL: 517-487-3322 ■ FAX: 517-487-5889 EMAIL: info@lonsingpsd.com ® WEBSITE: wwwlansingpsd.com PSD Principal Shopping District Board Meeting Minutes Qpp�OMI�D June 12, 2001 Accident Fund Building BOARD MEMBERS PRESENT: Kevin McKinney Linda Sutton David Hayhow Bob Fish Sal Durso Harry Hepler Terry Terry Patricia Cook BOARD MEMBERS ABSENT: None CIT ♦ TT ♦ TT TrT["1 a Ai' r AIN L OT H KSS FRESEl'r T: Leanne Stites Lisa Rentz Chris Nalett CALL TO ORDER Chairman K. McKinney called meeting to order at 5:31 p.m. PUBLIC COMMENT None APPROVAL OF AGENDA & MINUTES Motion to approve the agenda and April 10, 2001 and May 8, 2001 board minutes. Moved: P. Cook Second: L. Sutton Carried unanimously TREASURER'S REPORT Board Treasurer P. Cook presented the financial reports for December 2000 and January 2001, noting that the December 2000 report reflects the extra $42,500 collected from the city to cover the snow removal by Heuer Maintenance, and that all figures tie with the City's audited reports. No questions were posed. Motion to receive and file the December and January financial reports. Moved: D. Hayhow Second: L. Sutton Carried unanimously DIRECTOR'S REPORT Staffing: L. Stites introduced the new Executive Assistant, Chris Nalett. She also noted that Lisa Brinker's name has changed to Rentz as a result of her recent marriage. Design Clinic: Stites showed photographs and designer suggestions for some of the workshop participants. She noted that several storefronts are undergoing improvements. Public Hearing: Stites reminded Board Members of the June 25t' public hearing before City Council. She explained that the hearing is for a one-year assessment only; the three year proposal will come up for a public hearing within the next two months. She asked board members who have not yet submitted letters of support to do so, and thanked the members who had. Downtown Businesses: Stites informed members of two new businesses soon to open downtown: T.R.Y. a store for the vision -impaired and The Yellow Strawberry, a woman's clothing boutique. She noted that T. Williams Steak House had closed their doors recently after being open only three months. LSJReception: Stites offered to include members on her RSVP to the Lansing State Journals reception for Michael Hirten the new editor, suggesting that it would be a good idea for members to attend. Construction Meetings: Stites said that weekly construction meetings take place every Tuesday for businesses and crews involved in the 100 N. Washington project. Lugnuis Varme J'Uty J: Board members were invited to attend a special party for downtown merchants at a Lugnuts game in the City Suite on July 5, at 7:30 p.m. COMMITTEE REPORTS Mall Maintenance: K. McKinney reported that the committee had not met, but that he had called a special meeting with Larry Heuer to discuss inadequacies in the contract. McKinney stated that he had given Heuer fair warning that if improvements were not made, the contract may be re -bid. Since then, the planting has been done and downtown work crews appear to be performing at the expected level. Marketing: L. Brinker reported the following activities: ■ Held the Ribbon Cutting ceremony at Beaners in the Lansing Library, D. Weiner officiated. L. Stites asked that Board members attend ribbon cuttings. She said that no business owners or board members were present at the Beaners opening and that it made a poor showing. L. Sutton asked for staff to fax/phone call reminders prior to the event. ■ Be A Tourist was cancelled due to rain. L. Stites said that the event should be examined to determine future PSD involvement. ■ The business directory has been completed and will go to print in the coming week. ■ "Plow Into Spring" commercial ran on Channel 6 and 10 from May 2, through May 26. ■ PSD staff have assisted in the following events: The annual Chili Cookoff , Friday June 15; downtown sidewalk sales from June 13, through June 15; Cruising the Gut June 23, which is the first of three dates scheduled; Old Town's fundraiser, Festival of the Sun on June 23 (PSD staff are volunteering at the event); and Old Town Block Parties every Thursday, which will include live entertainment starting June 28, through August 2. NEW BUSINESS 3year assessment strategy: K. McKinney Suggested setting up a small committee to brainstorm on the best strategy to garner support for the three year assessment and determine the best time to present it to City Counsel. OLD BUSINESS Permit Rules Modifications: The Permit Advisory Committee submitted new rules with modifications as requested by the PSD Board. The proposed permit rules were discussed, primarily focusing on the language used. Because the Board wants to encourage street performers, a change in the fee was recommended, dropping the application cost to $0 for free entertainment and leaving the $75 application fee for those who want to charge or pass a hat to bystanders. Motion to approve the new rules with the modifications recommended by the Board. Moved: P. Cook Second: D. Hayhow Carried: unanimously Board Strategic Planning Session: L. Stites announced that the meeting scheduled for September has been cancelled, noting that several dates have been set and that the members can never reach agreement. K. McKinney stated that two new dates will be set and members can select the best one. ADJOURN The meeting was adjourned at 6:52 p.m. Respectfully submitted by: Terri erry, Se etary( Die PSD Principal Shopping District Board Meeting Minutes BOARD MEMBERS PRESENT: October 9, 2001 Accident Fund Building Kevin McKinney Linda Sutton David Hayhow Bob Fish Patricia Cook Sal Durso Terry Terry BOARD MEMBERS ABSENT: Harry Hepler STAFF AND OTHERS PRESENT: Leanne Stites Lisa Rentz Barb Hicks CALL TO ORDER Chairman K. McKinney called meeting to order at 5:30p.m. PUBLIC COMMENT None APPROVAL OF AGENDA & MINUTES Motion to approve the August 14, 2001 minutes Moves: Patricia Cook Second: Dave Hayhow Carried unanimously NEW BUSINESS Maintenance - New contract. Leanne Stites discussed the new maintenance contract. PSD is working with the contractor to ensure services run smoothly. She informed the committee that two outstanding damage claims remain from the previous contractor. They are being submitted to the insurance company for payment. Dumpsters: The committee discussed the issue of dumpsters located in the alley between Allegan and Washtenaw Streets. A current City Ordinance prohibits their placement. A joint PSD and City of Lansing letter will be sent to the users informing them that the City Ordinance will be enforced and a meeting will be set to discuss user options. Motion to support reinforcing the City's strict enforcement of City Ordinances regarding dumpsters. Moved: D. Hayhow Second: B. Fish Carried: UL _nously Customer Confidence Campaign: Following discussion of the two Consumer Confidence Campaigns, it was recommended by staff to support the one initiated by the Chamber of Commerce. Motion to give $1,000 to the Chamber of Commerce Consumer Confidence Campaign from the Holiday Co-op line item. Moved: D. Hayhow Second: P. Cook Carried: unanimously OLD BUSINESS Treasurers Report Budget Revision: It was agreed that this is not the time to increase business assessments. The budget will be discussed at the next board meeting. Activity Report —Marketing: Lisa Rentz The Halloween Caper - is on track. Volunteers are recruited, press releases will be distributed the day before the Caper and flyers announcing the event will be delivered to the school district. In lieu of candy, this year the PSD will provide participating businesses with two $5.00 gift certificates to be given as prizes to children of their choice. BOB (Business over Breakfast) - will hold its October 31" meeting at Kelly's. Website - meetings with providers continue. Focus Group — Report will be made at next meeting. Ribbon Cuttings — There have been two recent ribbon cuttings and four more planned between October 17th and November 5th. Sculptures — The sculpture project is proceeding well. Old Town Grant: The Board considered the Old Town request for funding of $12,000. The Board decided to give Old Town an $8,000 interim payment as a stop gap. The Old Town request will be considered with the other budget revisions at next month's meeting. The issue of whether the Old Town Main Street director serving as a PSD Board member is a conflict of interest was raised. After discussion the suggestion was made to approach the Old Town Main Street Board of Directors for approval to retain Linda Sutton as a non voting PSD Board member and that the PSD director serve in a similar capacity on the Old Town Main Street Board. Kevin McKinney will contact Linda Sutton. ADJOURN The meeting was adjourned at 6:58 p.m. Respectfully submitted by: Te �,STen3'ecret ary Date PSD Principal Shopping District Board Meeting Minutes November 13,2001 Department of Planning and Neighborhood Development BOARD MEMBERS PRESENT: Kevin McKinney Linda Sutton David Hayhow Bob Fish Patricia Cook Sal Durso Terry Terry Harry Hepler BOARD MEMBERS ABSENT: None STA -W- AND OTHIERS PRESENT: Leanne Stites Lisa Rentz CALL TO ORDER Chairman K. McKinney called meeting to order at 5:40 p.m. PUBLIC COMMENT None Barb Hicks APPROVAL OF AGENDA & MINUTES Motion to approve the November 13, 2001 agenda and the October 9, 2001 minutes. Moved: D..Hayhow- Second: B. Fish Carried unanimously FINANCE REPORT Patricia Cook, Treasurer reported that although a few minor adjustments are necessary, the May budget report is on course for the current year's budget (2001/2002). Following discussion it was decided not to revise this year's budget at this time, however, it may have to be looked over again at a later date. Mainstreet Grant: At its October 9, 2001 meeting the board had approved $8,000 of the $12,000 grant request from Old Town Mainstreet. Following discussion it was moved to approve the remaining $4,000 of the organization's grant request. Motion to grant $4,000 to Old Street Mainstreet. Moved: David Hayhow Second: Patricia Cook Abstained: Linda Sutton, Terry Terry Motion Carried Next Year's Budget (2002/2003) Leanne Stites asked for Board discussion regarding next year's budget priorities. The following decisions were made: - Old Town Mainstreet grant remains at $12,000. - Bob Fish was appointed chair of a three member Mini -Grant Committee, other members are David Hayhow and Terry Terry. The purpose of the committee is to make recommendations on the mini -grant program regarding continuation of the program, process of evaluation and criteria. The committee will report back to the PSD Board at its December meeting. - DLI — reduce by at least $2,500. - Silver Bells — reduce to $2,500 and notify the committee now. - Keep some money in physical improvements. - Keep salary and fringe structure as approved last year. Discussion took place regarding saving money this year to reduce the impact of next year's shortfall. Kevin McKinney asked for a meeting with City Budget Director Bob Swanson to discuss the city's policy regarding carry -in funds. NEW BUSINESS Mini Grant The Neighborhood Council has an application before the Board for a $400.00 mini -grant. The money will be used to purchase PSD gift certificates which will be distributed to Bea Christy Awards Dinner attendees. Motion to grant $400.00 Mini -Grant to the Lansing Neighborhood Council. Moved: Patti Cook Second: Sal Durso Motion carried unanimously. Collaboration A written invitation will be extended by the chairman to the three organizations located in Old Town to attend the January PSD Board meeting to discuss their programs, missions, goals, and objectives. Board Vacancies Two board members announced intentions to resign from the PSD Board. Linda Sutton will resign from the PSD Board and continue to serve as an Ex -Officio member. -2- Leanne Stites will be invited to _ale in a similar capacity on the Old Tow ' lainstreet Board. Sutton will retain her membersk. in the Board of Downtown Lansing, In,. Harry Hepler stated that he will remain on the PSD Board until a replacement is appointed. Stites indicated that several terms will expire in June, 2002. She asked members to notify the Board as soon as possible if they do not intend to request reappointment. Following is a list of expiration dates: Kevin McKinney, Chairman - June 2002 David Hayhow, Vice Chairman, - June 2002 Patricia Cook, Treasurer - June 2003 Terry Terry, Secretary — June 2002 Harry Hepler — June 2002 Bob Fish — June 2004 Sal Durso — June 2001 Linda Sutton, Ex -Officio — December 2002 Employee Evaluation Performance Evaluation forms for Leanne Stites, Executive Director of the PSD were distributed to committee members. They are to be returned at the December 11th Board meeting. OLD BUSINESS Heuer Property Maintenance: Leanne informed the Board that she has received an attorney's letter regarding Heuer Property Maintenance and its contract with the. PSDB The C,h/ '&ffn if will respond to the FOIA request and keep the Board informed. Dumpsters: The issue of dumpsters is moving forward. A joint letter from PSD and Public Services will be issued to users and a meeting will be held to formulate resolutions. Damage to Grand Tower: The claim against Heuer for damaged tiles has been paid by the insurance company. Holiday TV: Lisa Rentz informed the Board that Holiday TV promoting downtown Lansing will begin after Silver Bells. She talked about the success of the Halloween Caper. The PSD Christmas Party will be held on December 19, 2001 from 5-7:00 p.m. at Club Paradise. ADJOURN The meeting was adjourned at 7:00 p.m. Terry Terry, Secretary Date -3-