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HomeMy WebLinkAbout2012 LEPFA Board of Commissioners Meeting MinutesLANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING JANUARY 24, 2012 MINUTES At 8:00 a.m. Chairman Charles Janssen called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue; Lansing, Michigan 48933. COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Charles Janssen, Tim Kaltenbach and Charlotte Sinadmos. COMMISSIONERS EXCUSED: Charles Mickens, Kris Nicholoff and Robert Johnson (Ex - Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright, Gus Pine, Joe Lesausky, Heidi Brown, Jeff Langer and Shelly Busse — Lansing Entertainment & Public Facilities Authority. Neva Austin, Nan Jasinowski — Lansing City Market Merchants Association and Dirk Spillemaeckers — AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. W. PUBLIC COMMENT: Neva Austin stated that she would like to discuss City Market issues. Neva thanked Scott and Joe for making HVAC adjustments to the City Market and noted that the adjustments have been helpful. Neva reported that morale among the vendors is low at this time, but she believes that this can be overcome. Neva stated that the vendors would like more input on events that are held at the City Market; as they feel that not all events are helpful to the vendors, and in fact, some are a hindrance. Neva stated that some businesses are down 20% to 50% for this year and the vendors have ideas on how to improve business and what events will work well at the City Market. Neva reported that January through March is very tough for City Market vendors and they are concerned as to how they will survive this time of year. *Commissioner Kaltenbach entered the meeting at 8:02 a.m. Chairman Janssen asked Neva if vendor sales are a year-to-date comparison; Neva stated they are. Nan Jasinowski stated that while the "Bridge Card" and "Double -Up Food Bucks" programs are positive programs; these programs only help about 25% of the City Market vendors. *Commissioner Bowen entered the meeting at 8:07 a.m. Neva stated that a focus needs to be placed on increasing traffic at the City Market. Commissioner Butler suggested that a City Market committee be formed. Chairman Janssen asked Joe Lesausky to provide a report on this information and subunit it to him. LEPFA Board of Commissioners Meeting Page 2 January 24, 2012 V. APPROVAL OF THE MINUTES FOR DECEMBER 13,2011: A motion was made to accept the minutes as published. MOTION: Commissioner Butler. SECOND: Commissioner Kaltenbach. Motion unanimously carried. VI. REPORTS: A. CHAIRMAN'S REPORT: Chairman Janssen thanked Board members for attending the Lansing Center's 25th anniversary celebration and thanked LEPFA staff for hosting a good event. Chairman Janssen reported on the casino announcement and stated that this is the beginning of a long journey for all parties concerned; should it come to pass. Chainnan Janssen asked Scott what expansion options for the Lansing Center will be available should a casino be built. Scott stated that this is a good question and research will need to be done in this regard; noting that building "up" is expensive, but a viable option. Chairman Janssen reported that the Long Range Planning committee met and discussed the casino project, the City subsidy, regionalization efforts, City Market issues and Common Ground updates. *Commissioner Barron entered the meeting at 8:18 a.m. B. SECRETARY/TREASURER'S REPORT: Monthly Financial Statements for the Period Endiny_ December 31, 2011: Secretary/Treasurer, Charlotte Sinadinos, reviewed the Financial Statements as follows: a. Lansing City_ Market: Total Operating Revenue for the current period is $13,528 compared to the prior year's amount of $11,084. It was noted that expenses and revenues are normal; however, we need to keep an eye on utilities. Excess Revenues over Expenses for the current period are $2,027 compared to the prior year's loss amount of ($4,839). Balance Sheet: Unreserved Equity for the current year is $104,982 compared to the prior year's amount of $109,879. Budget vs. Actual: Total Operating Revenue for the current period is $2,127 better than budget. Total Operating Revenue year-to-date is $8,298 better than budget. Total Operating Expenses for the current period are $62.57 better than budget. Total Operating Expenses year-to-date are ($6,443) over budget. It was noted that this overage is due to the HVAC project and utilities. LEPFA Board of Commissioners Meeting Page 3 January 24, 2012 b. Coolev Stadium: Miscellaneous Expenses for the current period are $10,100; this is for the PSD assessment. Balance Sheet: Unreserved Equity for the current year is $101,509 compared to the prior year's amount of $76,884. Budget vs. Actual: Miscellaneous Expenses are behind budget due to the PSD assessment; this is a timing issue and will be resolved. Excess Revenues over Expenses for the current period are a loss amount of ($5,745) and for year- to-date are $5,589 ahead of budget. C. Lansing Center: Total Operating Revenue for the current period is $224,138 compared to the prior year's amount of $252,098. It was noted that current period revenue is lower than the previous year due to the postponement of two events. Total Operating Revenue year-to-date is $2,017,355 compared to the prior year's amount of $1,685,000. Excess Revenues over Expenses for the current period are a loss amount of ($61,699) compared to the prior year's loss amount of ($112,156). Excess Revenues over Expenses year-to-date are a loss of ($121,287) compared to the prior year's loss amount of ($474,883). Balance Sheet: Unearned Revenue/Advance Rent is $312,086 compared to the prior year's amount of $304,992. Unreserved Equity for the current year is $195,948 compared to the prior year's loss amount of ($68,960). Budget vs. Actual: Total Operating Revenues are less than budget, due to the postponement of two events. Total Operating Revenue year-to-date is $159,488 ahead of budget and for the month is a loss. Excess Revenues over Expenses are a loss amount of ($4,363) and year-to-date are $203,477 better than budget. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending December 31, 2011 be received as published and further that the monthly expenses for each entity be accepted. SUPPORT: Commissioner Butler. Motion unanimously carried. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Casino: Scott reported that this project will be a long process and he gave an overview of his preparations over the last year. Scott stated that discussions will be LEPFA Board of Commissioners Meeting Page 4 January 24, 2012 held with regard to converting part of the Lansing Center into additional food & beverage space. Scott noted that the Lansing Center has the negotiating option for food & beverage service to the casino. Scott reported that the casino will have an attached parking structure with approximately 550 spaces and additional parking north of the ball park that will include 2,500 spaces. Scott reported that this project will be a challenge; there are several legal hurdles that will have to be cleared in the next nine months. Scott stated that the actual timeline for completion of the project is 5 — 8 years. Commissioner Bowen stated that she is intrigued as to why the Tribe is not interested in profits from food & beverage. Scott stated that the LC has infrastructure in place to do the food & beverage service and the ability to manage it well. 2. Groesbeck Golf Course: Scott reported that an agreement is forthcoming for LEPFA to manage the food & beverage service and marketing at Groesbeck Golf Course. Scott stated that the agreement will require amendments to the LEPFA Operating Agreement; at which time, Scott will request additional years be added to the agreement. Commissioner Kaltenbach asked Scott what potential profits will be for this service. Scott stated that he projected conservatively; approximately $30,000, with the potential to exceed this amount. 3. Fiscal Year 2012 — 2013 Budget: Scott stated that he and Greg are working on the final draft for recommendation to the Board, then it will be forwarded to Council for approval and then back to the Board for final approval. Scott stated that his goal is to reduce the subsidy from the City. 4. Event Updates: Scott reported that the staff did a great job with the circus and that the promoter was very pleased and wants to rebook. Scott reported that attendance for the circus was up 40% and that the Food & Beverage department had a 50% revenue increase. Scott thanked everyone for attending the Lansing Center's 25th anniversary celebration and congratulated the staff on a job well done. Scott reported that the Sales department is working to secure the Jackson National Life holiday dinner. Scott reviewed upcoming events at the Lansing Center and noted that Great Lakes Ice Cream & Fast Food Association is celebrating its 45th year in Lansing and that the Chamber is hosting their 100th dinner here as well. Scott reported that he is now a member of the Rotary. 5. Common Ground: Scott reported that we are working with Eight Point Promotions; a company that will secure additional sponsorships for the festival. Scott reported LEPFA Board of Conunissioners Meeting Page 5 January 24, 2012 on the new electronic ticketing system and the revamped marketing plan. D. LONG RANGE PLANNING COMMITTEE: Chairman Janssen stated that he gave his report during the Chairman's report and has nothing to add at this time. E. PERSONNEL COMMITTEE: Scott stated that the conunittee will meet soon to discuss outstanding issues. VII. COMMISSIONER & STAFF COMMENTS: A. Greg Soleau: Greg reported that the new ticketing system in the building works well. B. Commissioner Sinadinos: Commissioner Sinadinos thanked everyone for the contributions to hospice on behalf of her mom. Commissioner Sinadinos stated that she loved the 25th anniversary celebration. C. Gus Pine: Gus reported that December revenue was down; however, there was a 52% increase in room rental for the month due to the Living Water Ministries event, which allowed for downtown businesses to see an increase in business as well. Gus reviewed upcoming events and discussed the Spartan Chassis event. D. Commissioner Bowen: Commissioner Bowen congratulated LEPFA staff on the 25th anniversary celebration. Commissioner Bowen reported that Gus provided a presentation to the CVB Board and noted that an agreement still needs to be reached with regard to a sales reporting system between both entities. E. Trist. l�ight: Tristyn reported that people counters have been installed at the City Market; these will allow us to better track traffic to the City Market. Tristyn reported that the Martin Luther King Jr. Luncheon went very well; Elaine Hardy was very pleased. Tristyn thanked all LEPFA departments for their help with the circus; especially to Kyrie for all her hard work with the new ticketing system. E. Commissioner Butler: Commissioner Butler stated that the Lansing Center's 25th anniversary celebration went extremely well and asked Scott if comments were well received. Commissioner Butler asked Bill how the Biggby coffee service is being received at the Lansing Center. Bill stated that it is very well received; however prices are higher, but sales have increased and very positive comments have been received as well. Commissioner Butler stated that the Martin Luther King Jr. Luncheon went well; noting that there were 1,200 — 1,300 people in attendance and gave his compliments to Bill regarding the food and service. Commissioner Butler congratulated everyone on increase in numbers for the circus. F. Commissioner Kaltenbach: Commissioner Kaltenbach stated that he was pleased to see so many families downtown for the circus. Commissioner Kaltenbach commented on the Lansing Center's 25th anniversary celebration; noting that the food was wonderful. G. Commissioner Barron: Commissioner Barron stated that the Lansing Center's 25th anniversary celebration was fantastic and he was disappointed there were no City Council members in attendance. Commissioner Barron reported on the history of the circus in Lansing and how the Caravan Circus compares to the Shrine Circus. LEPFA Board of Commissioners Meeting Page 6 January 24, 2012 Commissioner Barron stated that the $5 meal combo for the circus was a great idea. Commissioner Barron stated that it is important that we examine the relationship with the Shriners and make sure that they are on the up -and -up regarding their tickets and offers. H. Joe Lesausky: Joe reported on the Bunny Hop event scheduled for 3/31/12; noting that the egg hunt will be expanded. Joe reported that people counters have been installed at the City Market; which will provide accurate guest counts. Joe stated that he will have the end of year EBT report at next month's Board meeting. I. Bill Grove: Bill reported that his department was down for the month of December, however, January will be a better month. Bill reported that Biggby coffee will be served at the golf course. Bill reported that the Great Lakes Ice Cream and Fast Food show will be here next week; featuring Michigan manufacturers ice cream. J. Heidi Brown: Heidi reported the following: 1. Heidi thanked everyone for the 25t" Anniversary celebration continents. 2. Health care benefits review will begin soon. 3. Interviews for the HR/Payroll Specialist position will begin again this week. 4. Jennifer McFatridge has been an excellent help. 5. Amanda has hired a part-time marketing assistant for her department. 6. Good marks and corn vents were received from staff on the LEPFA U survey. K. Shelly Busse: No comment. L. Scott Keith: Scott distributed a thank you note from Commissioner Butler for all to read. Scott reviewed an article regarding unions in convention center enviromnents. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. X. ADJOURNMENT: At 9:28 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, FEBRUARY 28, 2012 AT 8:00 A.M. — GOVERNOR'S ROOM; LANSING CENTER, LANSING, MICHIGAN. Respectfully Submitted, Shelly Busse Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING C31 FEBRUARY 28, 2012 _ MINUTES At 8:00 a.m. Chainnan Charles Janssen called the meeting to order in the Governor's Room of the Lansing Center, 333 E. Michigan Avenue; Lansing, Michigan 48933. COMMISSIONERS PRESENT: Tim Barron, Angela Bennett (Ex-Offico), Cindy Bowen, James W. Butler ITI, Charles Janssen, Charles Mickens and Kris Nicholoff. COMMISSIONERS EXCUSED: Tim Kaltenbach, Charlotte Sinadinos and Robert Johnson (Ex - Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright, Gus Pine, and Shelly Busse — Lansing Entertainment & Public Facilities Authority. Councilwoman Jody Washington — Lansing City Council, Neva Austin, Nan Jasinowski — Lansing City Market Merchants Association and Dirk Spillemaeckers — AMTA. III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. IV. PUBLIC COMMENT: No comment. V. APPROVAL OF THE MINUTES FOR .JANUARY 24,2012: A motion was made to accept the minutes as published. MOTION: Commissioner Bowen. SECOND: Commissioner Nicholoff. Motion unanimously carried. N71. REPOR'T'S: A. CHAIRMAN'S REPORT: Chairman Janssen welcomed Councilwoman Jody Washington to the LEPFA Board and stated that he is excited to have her here. Chainnan Janssen reported thatt there was no quorum at yesterday's Finance Committee meeting and there will be no Secretary/Treasurer report today; Scott will report on financial highlights. B. SECRETARY/TREASURER'S REPORT: No report. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: Financial Information: Scott reported that the City Market came in a bit ahead of January's projected budget and he hopes that the City Market will be right on budget by year-end. Scott reported that Cooley Stadium is on target compared to budget and is currently working on next year's capital improvement projects. Scott reported that the Lansing Center did not make budget in January; although we did come close. Scott reported that revenues were even to last year and expenses were under budget; noting that the Shrine Circus helped with those numbers. Scott reported that rent was lower due to the Boat Show moving from January to February. LEPFA Board of Commissioners Meeting Page 2 February 28, 2012 Chainnan Janssen asked if year-to-date the Lansing Center is $188,000 ahead of budget. Scott stated that is correct; however, the Lansing Center is $169,000 ahead of last year. Commissioner Butler asked if the Lansing Center will be even by the end of the year. Scott stated we will be even; noting that February and March look good. Scott reviewed the events that will help to achieve the financial goals and discussed a possible new event, American Eagle Fireworks consumer display. 2. Budget: Scott introduced Angela Bennett (Ex -Officio), Interim Finance Director for the City of Lansing and welcomed her to the LEPFA Board. Scott reported that he and Greg are working on the 2012 — 2013 budget and will present a draft next week to the City. Scott stated the goal is to hold or lower the City's subsidy; noting that the City Market and Cooley Stadium look good and the Lansing Center may be able to be lowered. Scott reviewed how the budget approval process works. 3. City Market Board Member: Scott reported that Neva Austin's appointment is ready for City Council's approval pending City Treasurer's receipt of information and LEPFA payment of past due rent. 4. Human Resources: Scott reported (in Heidi's absence) that Nick Sharland the newly hired HR/Payroll Specialist is doing well. Scott reported that Foster/Swift is reviewing our policies and recommending updates. Scott reported that the Healthcare Committee met with Brogan/Reed yesterday to begin work on next year's healthcare package. Commissioner Nicholoff discussed HSA and how it works; noting that in his case this actually lowered policy costs for employees. Commissioner Nicholoff stated that it may be worth the effort to discuss this with Brogan/Reed and investigate if it is feasible for LEPFA employees. Scott asked Commissioner Nicholoff if HSA is a high deductible plan. Commissioner Nicholoff stated that it is a high deductible plan. *Commissioner Barron entered the meeting at 8:17 a.m. 5. Marketing: Scott reported that Heather Hymes has been hired as the new Marketing Coordinator. 6. Lansing Center: Scott reported that the Circus was the most referred event on the Lansing Center website during the month of January. Scott reviewed recent events held at the Lansing Center; including the Dayglow and Spartan Chassis events; noting that the Spartan Chassis event had a significant economic impact for the Lansing area. Scott reported that the Deer & Turkey Show has been sold to Bornier Publications and stated that this will help the event grow. Scott reported on the 100"' Annual Chamber Dinner; stating that it was a wonderful event. Scott stated that LEPFA did an excellent LEPFA Board of Commissioners Meeting Page 3 February 28, 2012 job with this event and he continues to receive positive comments regarding the event. Scott reviewed upcoming events; including the Lansing Derby Vixens, the Girl Scouts 100th Birthday Celebration at Cooley Stadium and the Marathon Expo. Scott reported that the Sales Department is working on a five year lock for the Shrine Circus and noted that he spoke with the Shriners regarding their charitable contributions in the Lansing area. Scott stated that Lansing is part of the Shriners charitable area. Scott reported that the CVB's annual Board meeting will be held at the Lansing Center on February 29, 2012. Scott reported that the Board of Water & Light will install wind turbo machines on the West side of the building. These wind turbo machines were purchased with grant money and came as no cost to us. Scott stated that we probably will not see any reduction in utility costs; noting that this is a test. Scott stated that we received a thank you note from McLaren Hospice for the donation made on behalf of Commissioner Sinadinos' mother. 7. City Market: Scott reported that an RFP for a website for the City Market is under review and we are looking at a mobile app for the City Market as well. Scott stated that the Accident Fund will post City Market updates for their employees. Scott reported that a focus group is being put together for the City Market. Scott reported that sponsors are in place for the Bunny Hop event and there are no conflicts with Market vendors; noting that no City Market vendors agreed to be a sponsor for this event. Scott reported that Bridge Card sales for 2011 were up over the previous year and the Market will participate in the Double -Up Food Bucks program again this year; noting that funds have increased for this program. Scott reported that three seasonal merchants have been signed for the summer. Scott stated that people counters have been installed at the Market to track traffic patterns; noting that this will help when securing grants for the Market. Scott reported that ATM sales have declined; due in large part to vendors' acceptance of debit/credit cards. Scott stated that Summer Sundays are currently under review. 8. Common Ground: Scott reported that ticket sales are up over last year. D. LONG RANGE PLANNING COMMITTEE: No report. E. PERSONNEL COMMITTEE: Commissioner Nicholoff reported that the committee will meet again on March 21, 2012. Scott reviewed the agenda from the meeting; noting that policies, restructuring of personnel and possible outsourcing are items for discussion. LEPFA Board of Commissioners Meeting Page 4 February 28, 2012 VII. COMMISSIONER & STAFF COMMENTS: A. Grey; Soleau: Greg stated that he agrees with Scott with regard to the financial information; noting that we should break even by the end of the year. Greg stated that his department is fully staffed and very busy. B. Councilwoman Washin ttoon: Councilwoman Washington stated that she is happy to be here and these are exciting times for Lansing. C. Commissioner Nicholoff: Commissioner Nicholoff stated that he is on the MSAE Board and MSAE held an event here last week; the event was well attended and the set-up was really nice; very proud to be a part of LEPFA. Commissioner Nicholoff asked Scott if the mild winter has had a positive effect on the properties. Scott stated that there is nothing significant to note; perhaps some small utility savings. Commissioner Nicholoff asked what happened to the outdoor cover used at the Waterfront Restaurant. Scott stated that the tent is taken down during the winter. Commissioner Nicholoff asked how Common Ground ticket sales can be high when no acts have been announced yet. Scott stated that the sales increase is due in part, to the new ticketing system and pricing structure. Commissioner Butler commented that Common Ground is a part of Lansing and people make a week of it and plan to attend regard- less of who may be performing. D. Gus Pine: Gus reviewed the sales information sheet that was distributed; noting revenue for the current year and next year's projections. Gus explained what the numbers represent and what they mean to us. Gus stated that he will produce this report for several years ahead of the current year. Commissioner Butler asked if there is a way to identify which groups/events will be here; specifically (tentative) groups. Commissioner Bowen asked Gus to include where we were compared to where we are. E. Tristyn Wright: Tristyn reported that the ball park is ready for the season; noting that the Crosstown Showdown is scheduled for April 5, 2012. Tristyn stated that the Chamber Dinner was a good event; noting the Operations Department did well. Tristyn reported that she is now Chair of the Employee of the Month Corrunittee. Tristyn reported that three collective bargaining units end in June; negotiation dates are being set-up. F. Commissioner Butler: Commissioner Butler stated that he attended the Chamber Dinner and noted that the decor, food and service were all great; lots of positive comments were heard. G. Commissioner Mickens: Commissioner Mickens stated that he continues to hear great comments about the food at the Lansing Center. H. Commissioner Bowen: Commissioner Bowen asked when a Commissioners List will be available with new Commissioners term expiration dates. Scott asked Shelly to follow-up with the Clerks' office. Commissioner Bowen commented on the shortage of fish dinners at the Chamber Dinner. I. Commissioner Barron: Commissioner Barron reported that he met with Lauren Clayborne regarding his former Common Ground clients as potential sponsors. Commissioner Barron stated that he is confident that Lauren will do everything to keep Common Ground sponsors and sign new sponsors as well. Commissioner Barron reported that he had Sarge (City Market vendor) on his radio show for his "Free Food Fridays" segment; a segment that gives small businesses in the community a boost and noted that he really liked Sarge and it LEPFA Board of Commissioners Meeting Page 5 February 28, 2012 was good City Market press. J. Angela Bennett: Angela stated that she looks forward to working with everyone on the LEPFA Board and she appreciates all the work that Scott, Greg, the Board and Finance Committee does. Angela apologized for missing yesterday's Finance Committee meeting. K. Bill Grove: Bill reported on the shortage of fish dinners at the Chamber Dinner and explained why it happened. Bill reported that his department was able to maintain profitability in January as compared to previous Januarys and stated that February will be a strong month for his department as well. L. Neva Austin: Neva stated that she is thrilled that she will be a Commissioner on this Board soon. Neva reported that the guidance that Scott, Heather and Gus have provided has been very helpful. M. Nan Jasinowski: Nan stated that everything at the Market is going well; the vendors would like to see numbers increase; noting that the vendors aren't sure how attendance at the Lansing Center effects business at the City Market. N. Shelly Busse: No comment. O. Scott Keith: No comment. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: A. Groesbeck Golf Agreement: Scott reviewed the Agreement and stated that City Council will receive the Agreement soon; LEPFA Board of Commissioners must approve prior to City Council receiving it. Scott stated that there were no amendments to the LEPFA Agreement. A motion was made to approve the Groesbeck Golf Agreement as written by the LEPFA Board of Commissioners. Motion: Commissioner Barron. Support: Commissioner Butler. The motion was unanimously approved. X. ADJOURNMENT: At 9:13 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, MARCH 27, 2012 AT 8:00 A.M. — GOVERNOR'S ROOM; LANSING CENTER, LANSING, MICHIGAN. Respectfully Submitted, Shelly Busse Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY , BOARD OF COMMISSIONERS MEETING 7 ; i , Juil _L cJ11 APRIL 24, 2012 MINUTES : ^ {{� �.)il. At 7:57 a.m. Chairman Charles Janssen called the meeting to order in the Conference Room of the Greater Lansing Convention & Visitors Bureau, 500 E. Michigan Avenue; Suite 180, Lansing, Michigan 48912. COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Charles Janssen, Tim Kaltenbach, Charles Mickens, Kris Nicholoff, Charlotte Sinadinos and Angela Bennett (Ex - Officio). COMMISSIONERS EXCUSED: Robert Joluison (Ex -Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Tristyn Wright, Heidi Brown, Bill Grove, Gus Pine and Shelly Busse — Lansing Entertainment & Public Facilities Authority. Nan Jasinowski — Lansing City Market Merchants Association, Jody Washington — Lansing City Council and Jack Alexander. III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda were made. IV. PUBLIC COMMENT: Jack Alexander, Lansing Lugnuts season ticket holder, addressed the LEPFA Board with concerns related to the stadium. Mr. Alexander stated that since his attendance at last month's LEPFA Board meeting, he had an opportunity to tour the stadium and would like to address further concerns he has related to the ball park. Mr. Alexander reported that he received information that the park, in fact, has been paid for as of 2010 and that a $3 million dollar loan will be paid off in 2012 — 2013. He further noted that the field disease has been corrected, but suggested that if the disease comes back, artificial turf be installed. Following is a list of Mr. Alexander's concerns: • The numbers on the back of bleacher seats are worn off • Concourse doors need painting • If the score board were to ever be taken down, the area could be used for advertising opportunities *Bob Selig, Chairman of the GLCVB Board and Lee Hladki, President/CEO of the GLCVB entered the meeting and welcomed the LEPFA Board to the facility; stating that they appreciate the partnership between the two entities. *Commissioner Nicholoff and Councilwoman Jody Washington entered the meeting at 8:02 a.m. • Mr. Alexander noticed players "fishing water" out of the dugout • The bricks that were bought by the public should be removed and given back to the rightful owners or be repaired • Trees on Larch and Cedar Streets need trimmed and trees on Michigan Avenue are dead and should be cut down • Outside doors need painting • Ceiling tiles in the reception area of the business office need to be replaced "due to roof leaks" • The sidewalk on Cedar Street is deteriorating *Commissioner Bowen entered the meeting at 8:06 a.m. LEPFA Board of Commissioners Meeting Page 2 April 24, 2012 • Parking lot meters need to be painted • Beyond left field (wood chip area) "looks terrible" • If a parking garage is built in conjunction with the casino, it should have a baseball theme • "Luggies Lunchbox" should be open all year long • Suggested that the stadium host MSU hockey games Chairman Janssen thanked Mr. Alexander for his comments and reminded Mr. Alexander that there is a general rule that public comments be limited to 3 — 5 minutes. Chairman Janssen asked Mr. Alexander to submit his concerns in writing along with his contact information so that his concerns can be properly addressed. V. APPROVAL OF THE MINUTES FOR MARCH 27,2012: A motion was made to accept the minutes as published. MOTION: Commissioner Kaltenbach. SECOND: Commissioner Bowen. Motion unanimously carried. VI. REPORTS: A. CHAIRMAN'S REPORT: Chairman Janssen stated that he will defer his comments until the end of the meeting. B. SECRETARY/TREASURER'S REPORT: Monthly Financial Statements for the Period Ending March 31, 2012: Secretary/Treasurer, Charlotte Sinadinos, reviewed the Financial Statements as follows: a. Lansing City Market: Total Operating Revenue for the current period is $11,764 compared to the prior year's amount of $10,841. Total Operating Revenues year -to -date are $105,386 compared to the prior year's amount of $98,958. It was noted that the Bum1y Hop event was a great success for the City Market; with $750 spent on promotions for the event. Total Operating Expenses for the current period are $15,709 and year-to-date is lower than the prior year. Excess Revenues over Expenses for the current period are $1,158. Excess Revenues over Expenses year -to -date are ($453) compared to the prior year's amount of ($17,198). Balance Sheet: Unreserved Equity for the current year is $111,874 compared to the prior year's amount of $115,536. Budget vs. Actual: Total Operating Revenue for the current period is ($615) less than budget. Total Operating Revenue year-to-date is $8,831 better than budget. Excess Revenues over Expenses for the current period are $67.75 better than budget and year-to-date are $2,624 better than budget. b. Cooley Stadium: Event Revenue for the current period is $5,650 which came from LEPFA Board of Commissioners Meeting Page 3 April 24, 2012 the Girl Scouts and Crosstown Showdown events. Event Expenses for the current period are $657 and Event Income is $4,493; which has been applied to the Net Event Development Fund. Excess Revenues over Expenses for the current period are $17,851 and year-to-date are $23,386. Balance Sheet: The Net Event Development Fund is $85,891. Unreserved Equity for the current year is $157,477 compared to the prior year's amount of $122,622. Budget vs. Actual: Excess Revenues over Expenses for the current period are $3,610 ahead of budget and year-to-date are $30,978 ahead of budget. *Angela Bennett entered the meeting at 8:15 a.m. c. Lansing Center: Total Operating Revenue for the current period is $550,616 compared to the prior year's amount of $400,000. Total Operating Expenses year -to -date are $3,586,000 compared to the prior year's amount of $3,480,000. It was noted that $7,225 on the Signage & Promotion line is for revenue fiom Pepsi sales. Further noted, expenses are norinal for this time of year. On the Miscellaneous line, $1,871 is for memberships, conferences and parking. Excess Revenues over Expenses for the current period are $157,746 compared to the prior year's amount of $46,876 and year-to-date are $112,617 compared to the prior year's loss amount of ($350,457). *Commissioner Barron entered the meeting at 8:18 a.m. Balance Sheet: Unearned Revenue/Advance Rent is $322,864 compared to the prior year's amount of $329,727. Unreserved Equity for the current year is $430,294 compared to the prior year's amount of $56,854. Budget vs. Actual: Total Operating Revenue for the current period is $64,579 better than budget and year-to-date is $252,518 ahead of budget. Excess Revenues over Expenses for the current period are $30,868 ahead of budget and year-to-date are $146,978 ahead of budget. Commissioner Butler asked what Unearned Revenue/Advance Rent consists of. Greg explained that clients pay ahead of time to secure future dates in the building. Commissioner Butler asked what percentage is required in advance. Greg explained that it depends on the event and the client's history with the Lansing Center. Commissioner Butler asked if there are a lot of cancelled events throughout the year. Scott stated that 5 or 6 events a year may cancel; however, most of these clients choose to move the date of their event outside of the fiscal year that it was cancelled in. LEPFA Board of Commissioners Meeting Page 4 April 24, 2012 Commissioner Bowen asked why it was reported that we are at a peak. Scott stated that we are at a plateau through April and May; and in October, business will pick -up again. Commissioner Bowen stated that if we use the word peak or plateau we may be sending a message that business can't be increased. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending March 31, 2012 be received as published and further that the monthly expenses for each entity be accepted. SUPPORT: Commissioner Butler. Motion unanimously carried. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: City Market: Scott announced the resignation of Joe Lesausky, City Market Manager, effective May 2nd. Scott reported that Heather Hyines, (who came to us from the Allen St. Market) will become interim manager until a replacement is hired. Scott stated that the position has been posted. Scott reported that a grant submission has been sent to Capital Region Community Foundation and a submission is in progress for the USDA. Two outdoor vendors opened on Saturday; a beef vendor and Great Lakes White Fish. Scott reported that four additional outdoor vendors will open in a couple of weeks. Scott distributed a recap of the Bunny Hop for everyone to review; noting that it was a good event. Scott reported that he is working on a "Summer Sundays" marketing plan and a mini chili cook -off in the City Market. There will need to be a miiumum of four participants and the winner will receive a booth at the BWL Chili -Cook -Off. Scott reported that we are working on the City Market website; but we have a tight budget for this project. 2. MI Meetings & Events Magazine: zine: Scott reported that the Lansing Center has been nominated for the fourth year in a row for "Best Of..." award. Scott reported that Amanda has written an article for the June issue that will discuss alternative meeting spaces; referencing the City Market as a location. 3. Common Ground: Scott reported that an announcement was made last week; Bush will open on Monday night, Kevin Costner & Modern West will open Wednesday LEPFA Board of Commissioners Meeting Page 5 April 24, 2012 night and Three Days Grace will open on Saturday night. On Friday the 13th, there was a 13 hour ticket sales promotion featuring $13 tickets; over 300 hundred tickets were sold. Scott reported that ticket sales are up 10% over last year's sales at this time. Scott reported that sponsorship dollars are also up over last year. 4. Groesbeck Golf Course: Scott reported that the liquor application was turned in to Michigan Liquor Control and we should know more about its status today; once the application is processed; we will be able to sell beer at the golf course. Scott distributed a copy of the Golf Guide that was in last Sunday's Lansing State Journal featuring Groesbeck. 5. Lansing Center Highlights: Scott reported that MSHDA is in the building this week; noting that the reason we are having this meeting at the CVB is because the Lansing Center is full. Scott reported that MEA will be at the Lansing Center at the end of this week, as well as the Derby Vixens on Saturday night and reviewed upcoming events. 6. Lansing Lugnuts: Scott reported that the Lugnuts will be home this week and their record is 13 - 4; noting that they're having a great year. 7. Casino: Scott reported that the design will be worked on next week; focusing on interaction between the two buildings. Scott reported that Food & Beverage prep work will also begin on the boutique casino. Scott stated that he will meet with lawyers to discuss the liquor license and casinos. Scott stated that the referendum is still out for a vote; May l Ota, should have results. Scott reported that he took part in the Sioux Tribe Board meeting and noted that the Board was very impressed that they made the effort to attend. Commissioner Bowen asked Gus where the Youth Karate event came from. Gus stated that it was booked before he joined LEPFA. Scott stated that Mike Price referred the client to the Lansing Center. D. PERSONNEL COMMITTEE: Commissioner Nicholoff reported that the Committee approved the updates for the Drug & Alcohol policy and the Anti -Harassment policy. Scott stated that none of the bargaining units have issue with the updates. A motion was made to accept the updates for the Drug & Alcohol policy and the Anti - Harassment policy. MOTION: Commissioner Barron. SUPPORT: Commissioner Bowen. Scott reported that the Healthcare Committee has made its recommendations for a new LEPFA Board of Commissioners Meeting Page 6 April 24, 2012 healthcare plan and one bargaining unit would like to meet and confer. Scott reviewed the new plan and how it affects the budget and staff. Commissioner Barron asked Scott to explain the two plans and the cost associated to each plan. Scott reviewed the costs of each plan available to the staff and noted that this was a difficult decision to snake. E. LONG RANGE PLANNING COMMITTEE: No report. F. NOMINATING COMMITTEE: Scott reported that a meeting should be scheduled soon to discuss nominations for next year. VII. COMMISSIONER & STAFF COMMENTS: A. Councilwoman Jody Washington: Councilwoman Washington reported that her daughter is hosting her wedding reception at the Lansing Center in a couple of weeks and complimented the entire Lansing Center staff on how well her daughter has been treated; stating that she is very impressed with everyone. B. Commissioner Barron: Commissioner Barron reported on the Bunny Hop event; noting that it was fantastic, very successful and well executed with a larger attendance than last year's event. Commissioner Barron stated that he liked the print ad for Groesbeck Golf Course; "it is very classy." Commissioner Barron reported on a competing festival with Common Ground this year; "Thrills of the Irish Hills" will be held the weekend of Common Ground. Commissioner Barron reviewed the schedule for this event. C. Shelly Busse: No comment. D. Heidi Brown: Heidi thanked the Commissioners for accepting the policy updates reviewed this morning and stated that the updates will be distributed to staff soon. Heidi reported that negotiations continue with AMTA. Heidi reported that she is working on the new healthcare benefits package and the LEPFA U committee continues to meet. E. Bill Grove: Bill reported that sales at Groesbeck have started off slow; but his team is busy at the Lansing Center. Bill reported that once the liquor license is approved for the golf course, sales may begin. Bill reported that Steve Keast is working on events at the golf course. Bill reported that his department is $42,000 over budget; and noted that March and April will be a little over budget. F. Gus Pine: Gus reviewed the Pace Report and discussed how to read it; noting that $10,000 is needed to make-up and we are now $4,000 ahead of next year. *Commissioner Mickens exited the meeting at 9:03 a.m. G. Commissioner Bowen: No comment. H. Commissioner Kaltenbach: No comment. I. Angela Bennett: Angela reported that Council continues to review the upcoming budget and noted that Scott did a nice job presenting LEPFA's budget. LEPFA Board of Commissioners Meeting Page 7 April 24, 2012 J. Trist, i�ght: Tristyn reported that Heather Hymes will be the interim manager for the City Market until a replacement is hired. Tristyn reported that EBT card usage at the City Market is up over last year. Tristyn reported that the City Market received a 25% increase in funds for the "Double -Up Food Bucks" program. Tristyn reported that the single stream recycling program is going well at the City Market. K. Commissioner Butler: Commissioner Butler stated that the Lansing Center and staff continue to do an outstanding job; noting that feedback for the Les Meres event has been outstanding and the MSHDA event is at the Lansing Center this week. M. Commissioner Sinadinos: Commissioner Sinadinos reported that she attended the budget hearing and stated that Scott did a nice job presenting the budget. Commissioner Sinadinos reported that she attended the Crosstown Showdown and had a nice time. N. Greg Soleau: No comment. O. Commissioner Nicholoff. Commissioner Nicholoff reported that he attended the MDA Conference and reviewed a list of positive comments received regarding the event; noting that the conference gets better every year it is held at the Lansing Center; further noting that the City looks good. Commissioner Nicholoff reported that he attended the Crosstown Showdown event and enjoyed himself. P. Chairman Janssen: Commissioner Janssen commented that we are fortunate to have a great Board and staff for LEPFA. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. X. ADJOURNMENT: At 9:20 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, MAY 22, 2012 AT 8:00 A.M. — HALL C - LANSING CENTER; 333 E. MICHIGAN AVENUE, LANSING, MI 48933. Respectfully Submitted, Shelly Busse Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORI' Y BOARD OF COMMISSIONERS MEETING `" MAY 22, 2012 >' c' MINUTES y� At 8:00 a.m. Chairman Charles Janssen called the meeting to order in Exhibit Hall C of the Lan§ik Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Charles Janssen, Tim Kaltenbach and Charlotte Sinadinos. COMMISSIONERS EXCUSED: Charles Mickens, Kris Nicholoff, Angela Bennett (Ex -Officio) and Robert Johnson (Ex -Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Tristyn Wright, Heidi Brown, Bill Grove, Gus Pine, Heather Hymes and Shelly Busse — Lansing Entertainment & Public Facilities Authority. Nan Jasinowski and Neva Austin — Lansing City Market Merchants Association, Jody Washington — Lansing City Council, Dirk Spillemaeckers - AMTA and Jack Alexander. III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda were made. IV. PUBLIC COMMENT: Chairman Janssen issued a reminder that all public comment should be kept to a three minute maximum and stated that all concerns should be in writing so that the Board can properly address the concerns. Jack Alexander, Lansing Lugnuts season ticket holder, addressed the LEPFA Board with concerns related to Cooley Law School Stadium. • Gates on Cedar Street need to be painted • The 412 sign has been missing for two years • The delivery door on Larch Street is dented and needs to be replaced • The message boards are inaccurate • First and third base dugouts have rails in front and patrons place food and beverages on them; making it necessary for ushers to ask patrons to remove the items. Mr. Alexander suggested that food and beverage holders be installed in those areas to eliminate the need to use the rails. • Some of the restrooms have been upgraded while others have not • The ball park is not utilized in winter and Mr. Alexander offered suggestions as to how it can be used during the off-season • The tailgate canopy needs attention • Mr. Alexander offered his suggestions as to how to schedule repairs Chairman Janssen thanked Mr. Alexander for his comments and re -iterated that putting these suggestions in writing to LEPFA management would be beneficial. *Commissioner Bowen and Councilwoman Jody Washington entered the meeting at 8:05 a.m. V. APPROVAL OF THE MINUTES FOR APRIL 24,2012: A motion was made to accept the minutes as published. MOTION: Commissioner Butler. SECOND: Commissioner Sinadinos. Motion unanimously carried. LEPFA Board of Commissioners Meeting Page 2 May 22, 2012 VI. REPORTS: A. CHAIRMAN'S REPORT: Chairman Janssen stated that he will defer his comments until the end of the meeting. B. SECRETARY/TREASURER'S REPORT: Monthly Financial Statements for the Period Ending Apra 30, 2012: Secretary/Treasurer, Charlotte Sinadinos, reviewed the Financial Statements as follows: a. Lansing City Market: Building Rental numbers are similar to last year's rental numbers. Total Operating Revenue for the current period is $11,582 compared to the prior year's amount of $10,622. Excess Revenues over Expenses for the current period are $699. Excess Revenues over Expenses year-to-date are $246. Balance Sheet: Unreserved Equity for the current year is $112,533 compared to the prior year's amount of $117,709. Budget vs. Actual: Total Operating Revenue for the current period is $1,201 ahead of budget. Total Operating Revenue year-to-date is $10,000 ahead of budget. Excess Revenues over Expenses year-to-date are $1,590 better than budget. b. Cooley Stadium: Event Revenue for the current period is $9,047 which came from the Lansing Marathon Expo event and a private Michigan Dental Association event. Event Expenses for the current period are $964 and Event Income is $8,082; which has been applied to the Net Event Development Fund. Excess Revenues over Expenses year-to-date are $22,333 compared to the prior year's amount of $23,207. Balance Sheet: Unreserved Equity for the current year is $164,506 compared to the prior year's amount of $125,935. The Net Event Development Fund is $93,974. Budget vs. Actual: Excess Revenues over Expenses year-to-date are $30,499 ahead of budget. *Commissioner Barron entered the meeting at 8:15 a.m. c. Lansine Center: Building Rental for the current period is $102,879 compared to the prior year's amount of $103,127. Total Operating Revenue for the current period is $499,342 compared to the prior year's amount of $698,309. It was noted that Salaries/Wages is higher this year because last year at this time furlough days were utilized. It was further noted, Utilities are higher this year compared to last LEPFA Board of Commissioners Meeting Page 3 May 22, 2012 year because a credit was applied to the Utilities account last year. Excess Revenues over Expenses for the current period are $63,197. Excess Revenues over Expenses year-to-date are $176,328 compared to the prior year's loss amount of ($39,805). Balance Sheet: Unearned Revenue/Advance Rent is $353,158 compared to the prior year's amount of $314,000. Unreserved Equity for the current year is $493,492 compared to the prior year's amount of $367,507. Budget vs. Actual: Total Operating Revenue for the current period is $83,593 better than budget and year-to-date is $336,644 ahead of budget. Excess Revenues over Expenses for the current period are $61,010 ahead of budget and year-to-date are $208,501 ahead of budget. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending April 30, 2012 be received as published and further that the monthly expenses for each entity be accepted. SUPPORT: Commissioner Bowen. Motion unanimously carried. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Groesbeck Golf Course: Scott reported that the golf course is fully operational with a liquor license; noting that last weekend was good for the golf course. 2. Chili Cook -Off: Scott stated that the Chili Cook -Off is scheduled for June 2"a at Adado Riverfiont Park. In addition to the Chili Cook -Off, `Be a Tourist in Your Own Town" and Michigan Mile will also take place downtown on that day. 3. Common Ground: Scott stated that he will e-mail a schedule of performers to everyone once finalized. Scott reviewed the schedule as it stands right now. Scott reported sponsorship is doing well and an increase in marketing for the event will be seen soon. Scott reported that there is a new music festival that will take place two weeks after Common Ground is over; the festival promoters have asked for LEPFA's support. 4. Magazine Articles: Scott distributed copies of two magazine articles; "Shift Happens" written by Scott for Greater Lansing Business Monthlyand a piece for Michigan Meetings & Events regarding alternative meeting spaces written by Amanda Snook. LEPFA Board of Commissioners Meeting Page 4 May 22, 2012 5. Michigan Meetings & Events Magazine Award: Scott reported that for the fourth year in a row, the Lansing Center has been nominated as one of the "Best Of' meeting venues outside Detroit; however, we did not win this year. The Haggerty Center in Traverse City won for the second year in a row. 6. Senior Executive Sp-nposium: Scott reported that he attended a week-long training session at Cornell last week. 7. IAVM: Scott reported that he will attend Regions 1,2 & 3 sessions that are being held in Grand Rapids today and tomorrow. Chairman Janssen asked Scott how Common Ground ticket sales are faring and what the exit out plan is for this year due to the Saginaw bridge construction. Scott reported ticket sales are 12% higher than last year's sales and that sponsorship is heading in the right direction. Scott reported that the layout for this year is similar to last year; noting the new name for the Sponsor Oasis is now "The Grand Club", the Pavilion stage and tent are larger and the sandbar has been moved out of the tent to give it more exposure. Chairman Janssen asked Scott for a report on the casino. Scott reported that there was a large design meeting two weeks ago; a walk-through of the Lansing Center was done to see how the two will link together. Scott reported that conversations are being held regarding food & beverage service. The boutique (temporary) casino will be a brick and mortar structure and will be two stories. Scott stated that there are regular meetings to discuss the plans. Chairman Janssen asked Scott what the progress is of the Gillespie project and the impact that it will have on the Lansing Center. Scott reported that he met with Pat Gillespie two weeks ago and stated that Gillespie will break ground at Marketplace after Common Ground is over. Scott stated that 100 — 150 rental units will be built to attract young professionals and Cooley Law students. Scott reported that he will meet again in June to discuss how much lot space we will lose. Scott noted that this is a good thing for the City Market; 300 construction workers will be on-site daily to fiequent the City Market. Scott stated that he has asked Tristyn and Heather to assemble a team to discuss alternative parking for the City Market vendors. Commissioner Bowen asked Scott if there is a concern that Common Ground acts do not correlate with the age group of attendees. Scott stated that 25 — 35 year olds is the age group that is spending money; more so than baby boomers. Classic Rock acts that are touring are fewer and cost more to obtain. Scott reviewed how sponsors cater to the audience. Commissioner Barron explained that Classic Rock has shrunk and the cost is more. Commissioner Barron noted that 25 — 40 year olds are a huge group to LEPFA Board of Commissioners Meeting Page 5 May 22, 2012 cater to and sponsors have the opportunity to "sell" to those who are not yet brand loyal. Commissioner Bowen stated that she feels there is a better value presented this year to Sponsors and Scott reviewed the changes to the Sponsor packages. Commissioner Butler stated that he received several phone calls and comments regarding the City Market being open on Sunday and asked Scott to explain. Scott reported that in the new vendor lease there is a mandatory Sunday opening during the "peak season" (summer and fall). Scott reported that Sunday continues to be the number one retail shopping day of the week. Scott stated that we are losing some merchants; the photography studio and "A Basketful" by Sharl have left which will allow Hickory Comers, Falsettas and Nan to expand. Once the expansions/moves occur, there will be two small spaces available for rent; which is not a significant loss. Chaimian Janssen reported that several years ago (after reviewing reports and studies) a decision was made that the City Market would be a year-long market; noting that it is important all vendors are open at the same time. Cominissioner Butler stated that when policies change Board members should be notified in advance, so that when questions arise, Commissioners are prepared to answer them. D. PERSONNEL COMMITTEE: No report. A meeting will be scheduled prior to the next Board meeting. E. LONG RANGE PLANNING COMMITTEE: Chairman Janssen stated that he will be involved with the Gillespie project as it transpires. A meeting will be scheduled prior to the next Board meeting. F. NOMINATING COMMITTEE: Chairman Janssen reported that the Conunittee will meet immediately following today's Board meeting and will provide a report at next month's meeting. VIL COMMISSIONER & STAFF COMMENTS: A. Greg S oleau: Greg reported that fiscal year-end is approaching; noting that all three properties should end positive for the year. Greg reported that his team is preparing for the audit. B. Commissioner Sinadinos: No comment. C. Gus Pine: Gus stated that he is pleased with sales for this year and next year; noting that we are at 94% for next year. Gus stated that his team is focusing on prospects. Gus stated that his team needs a well formulated and consistent casino message for our clients. LEPFA Board of Commissioners Meeting Page 6 May 22, 2012 Chairman Janssen asked Gus how often the Board will receive the Pace report. Gus stated that the Pace report is produced weekly and will provide the Board with a copy at each meeting. Gus reviewed the current Pace report. D. Tristyn Wright: Tristyn introduced Heather Hymes as the new City Market manager and welcomed her to the Market. Tristyn reported that Home Run for HOPE was held at the ballpark over the weekend and noted that next year is the lou' anniversary for the event. Tristyn reported that Diamond Classic will be at the ball park this week and the first week in June. Tristyn reported that we are moving forward with AMTA negotiations. E. Heather Ham: Heather reported that the City Market is busy; noting that 15,000 people are visiting the City Market based on people counter's data. Heather reported that EBT sales are at $3,000 for the year and this amount is higher than last year. Heather stated that she attended a "Double -Up Food Bucks" meeting and reviewed the program; noting that $50,000 is available to customers and the program starts June 1St. Heather reported that "Senior Project Fresh" also starts June 1st. Heather reported that the City has given two indoor single -stream bins to the City Market for recycling. Heather reported that two new outdoor vendors will start at the City Market on Saturday and she is working to recruit additional outdoor vendors. Heather reported that Uncle John's Cider Mill has signed their new lease and she continues 2012 conver- sations with vendors. Heather reviewed upcoming events at the City Market; `Be a Tourist in Your Own Town" is June 2nd the "Grand Art Market" is scheduled for August 18t1i, special events are planned for Summer Sundays and the goal is to have at least one event every month. Heather has hired three interns for the summer. Heather reported on all grant submissions for the City Market. Chairman Janssen welcomed Heather to the City Market and congratulated her on her new position. Chairman Janssen asked Heather if she would provide a written bullet report for Board members and asked her to keep the Board posted on Sunday opening progress. Commissioner Barron asked Heather what the status of the "Ye Olde Christmas" event is. Heather stated that she has assigned the interns to an individual event to work on. Commissioner Barrron reminded Heather that he may have information for carriage ride sponsors. Commissioner Butler asked Heather where the grant money is coming from and how much the City Market has received. Heather stated that she has applied to the USDA for a $300,000 grant that (if awarded) will be paid over a three year period and an Arts Council grant in the amount of $5,000 that (if awarded) she would like to use to hire musicians for the City Market. F. Commissioner Butler: No comment. G. Commissioner Bowen: No comment. H. Commissioner Barron: No comment. I. Commissioner Kaltenbach: No comment. I Councilwoman Jody Washington: No comment. LEPFA Board of Commissioners Meeting Page 7 May 22, 2012 K. Bill Grove: Bill reported that the month of April looks off compared to last year; however, the F&B department had a good month and came in over budget and further, the month of May will be a good month for the F&B department as well. Bill reported that Saturday, June 2nd will be a challenge for the F&B department; noting that Chili Cook -Off is held on that day as well as two lunches and three dinners at the Lansing Center. M. Heidi Brown: Heidi reported on the all -staff healthcare meeting that was held on May 4th and stated that the transition from McLaren to PHP was well received by the staff. Heidi stated that the PHP plan goes into effect on June 1 ". Heidi reported that the updated Anti -Harassment and Drug/Alcohol polices have been distributed to all staff. Heidi reported that the LEPFA U committee continues to meet to discuss coursework. Heidi reported that she is also working on Chili Cook -Off and Common Ground and will attend Michigan HR day in June. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. X. ADJOURNMENT: At 9:08 a.m. the meeting was adjourned. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, JUNE 26, 2012 AT 8:00 A.M. — GOVERNOR'S ROOM — LANSING CENTER; 333 E. MICHIGAN AVENUE, LANSING, MI 48933. Respectfully Submitted, Shelly Busse Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITY BOARD OF COMMISSIONERS MEETING JUNE 26, 2012 MINUTES At 8:00 a.m. Chairman Charles Janssen called the meeting to order in the Governors Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Tim Barron, James W. Butler III, Charles Janssen, Tim Kaltenbach, Charles Mickens, Kris Nicholoff and Charlotte Sinadinos. COMMISSIONERS EXCUSED: Cindy Bowen, Angela Bennett (Ex -Officio) and Robert Johnson (Ex -Officio). OTHERS PRESENT: Scott Keith, Greg Soleau, Tristyn Wright, Heidi Brown, Bill Grove, Gus Pine and Shelly Busse — Lansing Entertainment & Public Facilities Authority. Nan Jasinowski and Neva Austin — Lansing City Market Merchants Association, Jody Washington — Lansing City Council, Dirk Spillemaeckers - AMTA and Jack Alexander. III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda were made. IV. PUBLIC COMMENT: Chairman Janssen issued a reminder that all public comment should be kept to a three minute maximum and stated that all concerns should be in writing so that the Board can properly address the concerns. Jack Alexander, Lansing Lugnuts season ticket holder, addressed the LEPFA Board with concerns related to Cooley Law School Stadium. • There is corrosion around the seats; "due to no ability to power wash" • The canopies are rusty • The drywall in the restrooms need to be replaced • Concerned that the City is content with the park as it is Mr. Alexander recapped his concerns thus far and stated that he will wait to hear from Scott regarding his thoughts on the condition of the ball park. Chairman Janssen noted that a list of these concerns has been received by the Board and a report will be provided in August. V. APPROVAL OF THE MINUTES FOR MAY 22,2012: A motion was made to accept the minutes as published. MOTION: Commissioner Butler. SECOND: Commissioner Kaltenbach. Motion unanimously carried. VI. REPORTS: A. CHAIRMAN'S REPORT: Chairman Janssen stated that he will save his report for the Long Range Planning Committee section. LEPFA Board of Commissioners Meeting Page 2 June 26, 2012 B. SECRETARY/TREASURER'S REPORT: 1. Monthly Financial Statements for the Period Ending May 31, 2012: Secretary/Treasurer, Charlotte Sinadinos, reviewed the Financial Statements as follows: a. Lansing City Market: Total Operating Revenue for the current period is $11,597 compared to the prior year's amount of $11,104. Total Operating Revenue year -to -date is $128,566 compared to the prior year's amount of $120,686. Operating Expenses are close to the prior year's amount and are under year-to-date. Excess Revenues over Expenses for the current period are $1,401 compared to the prior year's amount of $1,817 and year-to-date $1,647 compared to the prior year-to-date loss amount of ($13,207). Balance Sheet: Total Assets for the current year are $200,911 compared to the prior year's amount of $184,205. Unreserved Equity for the current year is $113,888 compared to the prior year's amount of $119,527. Budget vs. Actual: Total Operating Revenue for the current period is $1,197 ahead of budget. Total Operating Revenue year-to-date is $11,229 ahead of budget. Operating Expenses are ($718) behind budget and year-to-date are ($9,186) behind budget. Excess Revenues over Expenses for the current period are $478 better than budget and year-to-date are $2,069 better than budget. Chairman Janssen asked for clarification regarding Accounts Receivable overage of $10,000 compared to last year. Scott explained that some vendors were behind in rental payments last year at this time. b. Cooley Stadium: Event Revenue for the current period is $3,365 which came from the Home Run for HOPE event and Diamond Classic event. Event Expenses for the current period are $3,659; resulting in a ($293) loss which has been applied to the Net Event Development Fund. A Food & Beverage equipment expense of $26,070 resulted in Excess Revenues over Expenses loss amount of ($22,115) for the current period. Excess Revenues over Expenses year-to-date are $217 compared to the prior year's amount of $27,521. Balance Sheet: Unreserved Equity for the current year is $142,098 compared to the prior year's amount of $130,800. The Net Event Development Fund is $93,681 and a check will be sent to the City for the difference over $80,000. Budget vs. Actual: Excess Revenues over Expenses for the current period is LEPFA Board of Commissioners Meeting Page 3 June 26, 2012 ($26,145) behind budget; less the Food & Beverage equipment purchase and year- to-date is $4,353 ahead of budget. Lansing Center: Total Operating Revenue for the current period is $541,188 compared to the prior year's amount of $395,199 and year-to-date is $4,627,000 compared to the prior year's amount of $4,133,000. It was noted that Food & Beverage had a good month. Utilities are high and we are working with Honeywell to resolve the issue. Total Operating Expenses are $530,139 for the current period. Excess Revenues over Expenses for the current period are $85,746 compared to the prior year's amount of $11,877 and year-to-date are $262,207 compared to the prior year's loss amount of ($27,927). Balance Sheet: Unearned Revenue/Advance Rent is $316,134 compared to the prior year's amount of $290,841. Budget vs. Actual: Total Operating Revenue for the current period is $75,074 better than budget and year-to-date is $411,718 ahead of budget. Total Operating Expenses for the current period are ($46,882) behind budget and year-to-date are ($183,614) behind budget. Excess Revenues over Expenses for the current period are $32,241 ahead of budget and year-to-date are $240,875 ahead of budget. Finance Committee Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending May 31, 2012 be received as published and further that the monthly expenses for each entity be accepted. SUPPORT: Commissioner Kaltenbach. Motion unanimously carried. 2. Uncollected Debt: Finance Chair Sinadinos reported that a two-year old debt in the amount of $10,000 had been approved to be set-up as bad debt and we are working with the City to collect the debt. 3. Authorized Signature: A motion was made to replace Ellen Jeffries' signature on checks and other financial related items with Commissioner Charles Micken's signature. MOTION: Commissioner Sinadinos. SUPPORT: Commissioner Kaltenbach C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Luanuts General Manager: Scott reported that Pat Day is leaving Lansing to go to Muskegon and Nick Grueser will assume the position as General Manager for the Lugnuts. LEPFA Board of Commissioners Meeting Page 4 June 26, 2012 2. Marketing: Scott reported that Angela Bensinger has been hired as the part-time Marketing/Development Assistant. Scott stated that an updated sales kit will be released in July. WLNS will feature a story on the City Market that will cover programs at the City Market. Scott stated that "Summer Sundays" advertising for the City Market will start soon. Scott reported that to date there are ten participants for the Grand Art Market event this year. 3. City Market: Scott reported that door counts for May were 23,000. The "Double - Up Food Bucks" program started June 1St and runs through November 30th' we received a $10,000 increase for the program this year. Scott gave an update on lease renewals and vendor moves/departures/expansions within the City Market. *Commissioner Nicholoff entered the meeting at 8:20 a.m. Scott reported that he met with a possible new prepared food vendor for the City Market and gave an update on outdoor vendors and "Summer Sunday" events. Scott stated that Heather is working with Uncle John's to bring back the stroller program. *Commissioner Barron entered the meeting at 8:21 a.m. 4. Common Ground: Scott reported that single day ticket sales are up 20% over last year and 7 day pass sales are behind last year's sales. 5. Facility Audit: Scott reported that he will meet with the Mayor to discuss the upcoming stadium audit. 6. Retirement: Scott announced that Bill Grove has tendered his retirement and will leave us this summer. D. PERSONNEL COMMITTEE: Commissioner Nicholoff reported that the committee met last week to discuss the negotiation process for all three Collective Bargaining Units; noting that it was a very informative discussion. Scott stated that we are spending a significant amount of money on legal fees for counsel on one of the Units. Commissioner Nicholoff stated that discussions were held regarding Bill Grove's retirement and Scott Keith's annual review. Commissioner Nicholoff stated that he, Commissioner Bowen and Commissioner Butler will meet to do Scott's review and then will submit it to the Board for approval. E. LONG RANGE PLANNING COMMITTEE: Chairman Janssen reported that he, Commissioner Barron and Scott met to discuss the following: 1. Casino: This project will be a long process and the timeframe is unknown; making it difficult for the Committee to plan when dates are not available. LEPFA Board of Commissioners Meeting Page 5 June 26, 2012 2. Common Ground: It is invaluable to have Commissioner Barron sit on the Committee because of his music knowledge; noting that a lot was learned. We will have to see how this year goes, before moving forward. Commissioner Butler asked Commissioner Barron to give a general idea of what the cost for talent is. Commissioner Barron reported that fewer older acts are touring and their cost is high; while younger acts are plentiful and cost is relatively less than older acts. 3. Marketplace Development: Scott and LEPFA staff is working closely with Gillespie on a construction timeframe; noting that construction may begin at the end of July or early August. 4..Cily Market: Scott gave an update during his earlier report. Parking for vendors continues to be discussed; noting that more parking is needed. A Parking Committee that includes Tristyn, Heather, Traci Shell, Nan, Neva and Bob Johnson has been established and the committee is looking at all available options for parking. F. NOMINATING COMMITTEE: Commissioner Butler reported that the Committee met on May 22 "d to discuss new posts for the upcoming LEPFA Board year. Chair for the new year will be Commissioner Mickens, Vice -Chair will be Commissioner Sinadinos and Secretary/Treasurer will be Commissioner Kaltenbach. A motion was made to accept the above nominations. MOTION: Commissioner Nicholoff. SUPPORT: Chairman Janssen. VII. COMMISSIONER & STAFF COMMENTS: A. Chairman Janssen: Chairman Janssen thanked Commissioner Sinadinos for serving as Finance Committee Chair for years; noting that she has done a great job. Chairman Janssen also thanked Bill Grove for his service to LEPFA; noting that he, too, has done a great job and wished him well. B. Greg Soleau: Greg reported that the Finance Department is preparing for the year-end audit and is also working on building insurance. C. Commissioner Sinadinos: Commissioner Sinadinos thanked everyone for the recognition and stated that it has been a pleasure to serve as Finance Chair. D. Gus Pine: Gus reported that the Hyatt in Dearborn has lost it's "flag" and will be known as a different entity going forward. Gus reported that the Sales Department has signed Michigan Social Workers and Michigan Recs and Parks. Gus reported that the CVB has the Common Ground Sky Lounge for 25 clients on Friday, July 13th. Gus stated that he anticipates rental income to be at $900,000 against an $800,000 budget; at this point, we are only $7,000 behind budget year-to-date. E. Councilwoman Jody Washington: Councilwoman Washington stated that she appreciates what the LEPFA Board does and commented that there is "no wonder it is LEPFA Board of Commissioners Meeting Page 6 June 26, 2012 so successful." F. TristnWright: No comment. G. Commissioner Mickens: Commissioner Mickens thanked everyone for his nomination to Chair the Board and is looking forward to serving. Commissioner Mickens offered his congratulations to Bill Grove. H. Commissioner Butler: Commissioner Butler asked Scott to explain why "Movies in the Park" is no longer an event at the ball park. Scott explained how movies run and who has the opportunity to get the movies next and that the cost of the movie exceeds the cost to run them in the park. Commissioner Butler congratulated Bill Grove on his retirement. I. Commissioner Kaltenbach: Commissioner Kaltenbach thanked everyone for their confidence in him to take over as Chair of the Finance Committee. Commissioner Kaltenbach offered his congratulations to Bill Grove on his retirement. J. Commissioner Nicholoff: Commissioner Nicholoff congratulated Bill Grove on his retirement and a job well done. Commissioner Nicholoff thanked Commissioner Barron for his discussion/explanation of the "Lansing Effect" and review of the City over the years. Commissioner Nicholoff asked what the cooling plans are for Common Ground this year. Tristyn reported that misting fans will be in use again this year. K. Commissioner Barron: Commissioner Barron thanked Commissioner Sinadinos for her years of service as Finance Chair and wished Bill Grove luck for his future. L. Bill Grove: Bill thanked everyone for their well -wishes and reported that the F&B department had a good month and surpassed the budget. Bill reviewed his career with LEPFA and shared his confidence in the F & B Staff. M. Heidi Brown: Heidi reported that annual employee reviews will take place in September, union negotiations continue and Common Ground Volunteer training will take place this week at the Lansing Center. N. Shelly Busse: Shelly wished Bill luck on his future. O. Scott Keith: Scott reminded everyone that there is no Board meeting in July. Scott stated that the GLBM will hold its 25th Anniversary celebration at the Lansing Center on Wednesday. Scott presented Chairman Janssen with an award for his service to the Board as Chair for the last year. VIII. OLD BUSINESS: None. IX. NEW BUSINESS: None. X. ADJOURNMENT: At 9:31 a.m. the meeting was adjourned. LEPFA Board of Commissioners Meeting Page 7 June 26, 2012 THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, AUGUST 28, 2012 AT 8:00 A.M. — GOVERNOR'S ROOM — LANSING CENTER; 333 E. MICHIGAN AVENUE, LANSING, MI 48933. Respectfully Submitted, Shelly Busse Recording Secretary LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTIMWy 19 Ari 10: 21 BOARD OF COMMISSIONERS MEETING AUGUST 28,2012 MINUTES At 8:04 a.m. Chairman Charles Mickens called the meeting to order in the Governors Room of the Lansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933. COMMISSIONERS PRESENT: Tim Barron, Cindy Bowen, James W. Butler III, Charles Janssen, Charles Mickens, Charlotte Sinadinos, Robert Johnson (Ex -Officio) and Angela Bennett (Ex-Offico). COMMISSIONERS EXCUSED: Tim Kaltenbach and Kris Nicholoff. OTHERS PRESENT: Scott Keith, Greg Soleau, Tristyn Wright, Heidi Brown, Gus Pine, Paul Ntoko and Shelly Busse — Lansing Entertainment & Public Facilities Authority. Dave Schaberg, Alexis Melton, Roger Weathers, Willow Richmond, Neva Austin, Nan Jasinowski and Brenda Weathers — Lansing City Market Vendors, Dirk Spillemaeckers - AMTA and Jack Alexander. III. ESTABLISHMENT OF THE AGENDA: No changes to the agenda were made. IV. PUBLIC COMMENT: Chairman Mickens issued a reminder that all public comment should be kept to a three minute maximum and stated that all concerns should be in writing so they may be properly addressed. Jack Alexander, Lansing Lugnuts season ticket holder, addressed the LEPFA Board with concerns related to Cooley Law School Stadium. Mr. Alexander stated that he has received a summary of his concerns from Scott Keith and he would like to discuss ideas for funding the projects that need to be completed at the stadium. Mr. Alexander stated that he still has concerns regarding the three trees that are dying, outdated signage that is still up, the gate that is in disrepair and the field lights that still do not work properly. In addition, Mr. Alexander stated that the ground crew needs an aerator, the ceilings in the concourse need to be power washed, the fust base restroom is in disrepair, the sound system is aging and the doors on Cedar St. need a second coat of paint. Mr. Alexander stated that in his estimation, the stadium needs $750,000 - $1,000,000 per year to maintain the building. *Angela Bennett (Ex -Officio) entered the meeting at 8:06 a.m. Nan Jasinowski, City Market vendor, stated that LEPFA should pay for the cost of one parking space per City Market vendor; noting that the City Market is made up of unique vendors and most are working below poverty level. Roger Weathers, City Market vendor, stated that he understands the parking situation, however, it is not feasible. Roger reported that first aid training is needed along with first aid supplies for the City Market. Roger stated that security for the City Market is lax; noting that there is no security at night and there are safety concerns about walking to the parking area after dark. Roger stated that there are no cameras at the City Market for monitoring purposes. LEPFA Board of Commissioners Meeting Page 2 August 28, 2012 Willow Richmond. City Market vendor, stated that her business offers a service, not a product; noting there are 5 — 6 people who work at her location and paying to park will be a hardship. Dave Schaberg, City Market vendor, reported that his business must have $200 (gross) sales per day in order to succeed; stating that parking fees were not mentioned when he signed his lease. Dave stated that he is concerned with the lack of funding for advertising and noted that the City Market web -site has not been updated in several months. Dave reported that the common area seating is a problem, but he is handling it with no extra charges involved. *Bob Johnson (Ex -Officio) entered the meeting at 8:18 a.m. Brenda Weathers, City Market vendor, stated she has a concern about pan -handlers and noted that when darkness arrives early the parking area is unsecure and inconvenient. Neva Austin, City Market vendor, reported that lighting around the City Market is better; however, the parking area so far away is a concern. Neva also stated that when parking passes are exchanged, it will be inconvenient when there is no employee overlap. Neva also noted that her employees earn minimum wage and will not be able to afford the parking fees. Alexis Melton, City Market vendor employee, reported on an attempted kidnapping of a child at the City Market during July and noted that security response time was 15 minutes, which is unacceptable. *Commissioner Barron entered the meeting at 8:19 a.m. Several of the City Market vendors held a general discussion regarding the parking fees; noting that employees will not be able to afford the cost thus making it difficult to retain/hire staff. V. APPROVAL OF THE MINUTES FOR JUNE 26,2012,: A motion was made to accept the minutes as published. MOTION: Commissioner Sinadinos. SECOND: Commissioner Barron. Motion unanimously carried. VI. REPORTS: A. CHAIRMAN'S REPORT: No report. B. SECRETARY/TREASURER'S REPORT: Monthly Financial Statements for the Fiscal Year EndinI4 June 30, 2012: Greg Soleau, Vice -President of Finance, noted that these statements are in draft form and will remain so until there is final auditor approval. Greg reported the following: LEPFA Board of Commissioners Meeting Page 3 August 28, 2012 a. Lansing City Market: Total Operating Revenue for the year is $139,181 compared to the prior year's amount of $132,792. Utilities are $8,000 higher this year and Maintenance of Facilities is $8,000 lower compared to last year. Excess Revenues over Expenses are a loss of ($2,801) compared to the previous year's loss amount of ($20,407). Balance Sheet: Accounts Receivable is $12,265 compared to the previous year's amount of $4,791. Greg noted that the vendors were given a grace period to pay their rent until business picked up. Accounts Payable is $24,180 compared to the prior year's amount of $33,780. Unreserved Equity is $109,789 compared to the prior year's amount of $112,327. Commissioner Butler asked Chairman Mickens that the City Market vendors be recognized for their attendance and comments at this meeting. Chairman Mickens stated that he will do so as an order of New Business. Budget vs. Actual: Total Operating Revenue for fiscal year end is $139,181 which is $11,444 ahead of budget. Excess Revenues over Expenses are a loss of ($2,802) for the year. b. Cooley Stadium: Miscellaneous Revenue (ATM) is $837 and Event Revenue is $47,153 compared to the prior year's amount of $42,063. Excess Revenues over Expenses is $$3,651 compared to the prior year's amount of $28,011. Greg reported that a check in the amount of $24,223 was written to the City for the overage in the Net Event Development Fund; noting that this is the third highest amount ever to be paid back to the City. Balance Sheet: The Net Event Development Fund is $80,000. Accounts Payable is $95,035. Unreserved Equity is $133,361 compared to the prior year's amount of $128,199. Budget vs. Actual: Total Operating Revenue is a loss amount of ($2,664); this budget line item will be adjusted for future budgets. Total Operating Expenses include concessions for food service equipment. Excess Revenues over Expenses are $3,651 ahead of budget. c. Lansing Center: Total Operating Revenue is $4,943,113 compared to the prior year's amount of $4,368,974. Greg noted that ancillary income is up for the year compared to last year. Total Operating Expenses are $5,747,877 compared to the prior year's amount of $5,438,360. Excess Revenues over Expenses is a $239,701 profit compared to last year's loss amount of ($90,152). Balance Sheet: Accounts Receivable is $483,004 compared to the prior year's LEPFA Board of Coinn-tissioners Meeting Page 4 August 28, 2012 amount of $451,440. Accounts Payable is $128,805 compared to the prior year's amount of $340,744. Unearned Revenue/Advance Rent is $271,750 compared to the prior year's amount of $299,548. Unreserved Equity is $556,936 compared to the prior year's amount of $317,235. Budget vs. Actual: Greg reported that rental income is up and ancillary income is up compared to last year. Total Operating Revenue is ahead of budget by $403,228. Total Operating Expenses are behind budget by ($188,990). City Contribution is $798,750. Excess Revenues over Expenses is a profit of $239,653. 2. Monthly Financial Statements for the Month Ending July 31, 2012: a. Lansina City Market: Net Revenue is close to the same as last year; there is an $800 difference due to vendor turnover. Total Operating Expenses are up due to a salary increase for a new City Market manager. Excess Revenues over Expenses for the current period are a loss of ($3,778) compared to the prior year's loss amount of ($1,659). Balance Sheet: Accounts Receivable is $10,841 compared to the prior year's amount of $5,251. Accounts Payable is $24,064. Unreserved Equity year-to-date is $105,642 compared to the prior year's amount of $110,657. Budget vs. Actual: Total Operating Revenue year-to-date is $184 ahead of budget. Total Operating Expenses year-to-date are ($1,000) behind budget due to high utilities for the month. Excess Revenues over Expenses are ($893) behind budget. b. Coolev Stadium: It was noted that there was no event revenue for the month of July this year or last year. Total Operating Revenue for the current period is $546. Salaries/Wages are in line with last year. City Contribution for the current year is $14,105 compared to the prior year's amount of $14,020. Excess Revenues over Expenses for the current year are a loss of ($18,522) compared to the prior year's loss amount of ($12,219). Balance Sheet: Accounts Receivable is $39,684 compared to the prior year's amount $1,396. Accounts Payable is $137,956 compared to the prior year's amount of $112,291. Unreserved Equity for the current year is $114,558 compared to the prior year's amount of $116,693. Budget vs. Actual: It was noted that ATM usage continues to decline and salary/wages is a bit behind budget. Concessions/Catering is behind budget by ($5,823) due to new draft lines installed. Commissioner Bowen asked why Concessions/Catering is classified under Food LEPFA Board of Commissioners Meeting Page 5 August 28, 2012 Services and not under Maintenance of Facilities. Scott stated that there were separate contracts set-up for fixed asset equipment initially and explained how LEPFA spends money with regard to history. Commissioner Butler stated that he is concerned that equipment falls under the correct budget category. c. LansingC: Greg reported that last year in July, the Michigan Utilities Conference was held here, but not this year; therefore, Total Operating Revenue is lower this year. Greg reported that there is a Board of Water & Light meter that has not been read in the past and now it is; Tristyn is working with the Board of Water & Light to see how it will affect future billings. Excess Revenues over Expenses for the current period are a loss of ($230,656) compared to the prior year's loss amount of ($123,624). Balance Sheet: Accounts Receivable is $490,390 compared to the prior year's amount of $433,615. Accounts Payable is $131,569 compared to the prior year's amount of $157,082. Unearned Revenue/Advance Rent is $314,356 compared to the prior year's amount of $344,372. Unreserved Equity year-to-date is $326,275 compared to the prior year's amount of $190,471. Budget vs. Actual: Total Operating Revenue for the current period is ($18,498) behind budget. Salaries/Wages are higher this year because furlough days were in place last year at this time. Excess Revenues over Expenses are ($22,271) behind budget. Vice -Chair Charlotte Sinadinos moved that the monthly financials for the Lansing City Market, Cooley Stadium, and the Lansing Center for the period ending July 31, 2012 be received as published and further that the monthly expenses for each entity be accepted. SUPPORT: Cominissioner Barron. Motion unanimously carried. Vice -Chair Charlotte Sinadinos moved that the 2011 — 2012 Year -End financials for the Lansing City Market, Cooley Stadium and the Lansing Center for the period ending July 31, 2012 be accepted as a draft until auditor approval has been obtained. SUPPORT: Commissioner Barron. Motion unanimously carried. 2. Special Permit: A discussion regarding the need to obtain a special permit/license to operate a beer tent at the finish line of the Capital City River Run was held. A motion to obtain the permit was made. MOTION: Commissioner Sinadinos. SUPPORT: Commissioner Barron. Motion LEPFA Board of Commissioners Meeting Page 6 August 28, 2012 unanimously carried. C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following: 1. Board Committee Assignments: Scott thanked Chairman Mickens for making the committee assignments; noting that he has reviewed them and appreciates Chairman Mickens' support. 2. Common Ground: Scott reported that he hopes to finish soon and a decision must be made by October if Common Ground will move forward next year. I Audit: Scott congratulated the Finance Department for a swift audit and noted that a check was written to the City from the Net Event Development Fund. 4. Event Review: Scott reviewed events of note for the months of July, August and September. 5. Reports: Scott reviewed the recap for the Grand Art Market event and his written response to Jack Alexander. 6. Interview: Scott stated that three candidates have been selected to interview for the vacant Vice -President of Food & Beverage position; noting the interviews will begin the week of September 10'11. 7. Lugnuts Suite: Scott stated that the suite is available September 15; if anyone is is interested, please contact him. 8. Vice -Presidents Report: a. Heidi Brown reported that employee evaluations are underway along with reviewing job descriptions. Heidi stated that the Common Ground Volunteer Appreciation party was held last night. Heidi mentioned the Lugnuts Suite is available September 1St, if anyone is interested. Heidi reported that interviews for the Vice -President of Food & Beverage begin soon. Heidi reported on a healthcare provision that goes into effect on September 24th; noting that we are in compliance with this provision. b. Paul Ntoko reported that he is working on staffing and training for the Fall season as well as menus. Paul stated that he will work to maintain the Food & Beverage department's numbers. c. Tristyn Wright reported in response to City Market Vendor's concerns that there LEPFA Board of Commissioners Meeting Page 7 August 28, 2012 is a first aid kit for the City Market and it is located in Heather's office. Tristyn reported that LEPFA security staff is available to escort City Market vendors to their vehicles; the vendors may call at any time for this service. Tristyn reported that LEPFA security staff will incorporate rounds to the City Market as well as the stadium; additionally there are cameras that do support the market area. d. Gus Pine stated that he is pleased with year-end results; noting that this year is paced to match last year. Gus distributed a copy of the current Pace report and reviewed the highlights; reporting on securing the Michigan Association of Chiropractors for May 2015 and the Michigan Association of Health, Physical Education and Dance for November 2013. e. Greg Soleau stated he had nothing further to report. D. PERSONNEL COMMITTEE: Commissioner Butler reported that the committee met on August 7, 2012; Commissioners Bowen, Butler and Nicholoff were present. Commissioner Butler stated the committee's objective was to work on the President/CEO review. The committee discussed the review and will meet again this week to complete it. E. LONG RANGE PLANNING COMMITTEE: Commissioner Barron stated there is no report and the committee will meet soon. VII. COMMISSIONER & STAFF COMMENTS: No report. VIII. OLD BUSLI:ESS: None. IX. NEW BUSINESS: Chairman Mickens stated that the LEPFA Board appreciates the concerns and comments brought forth by the City Market vendors and noted that the City Market Manager and the Vice -President of Operations oversee the City Market and he encourages the vendors to seek thein out regarding their concerns. Chairman Mickens stated that it is a challenge for the LEPFA Board to address the stated concerns. Chairman Mickens reviewed the concerns regarding security and first aid; noting that Tristyn Wright addressed both of these concerns in her report. Chairman Mickens encouraged the vendors to continue to work with the City Market Manager, Vice -President of Operations and Scott with regard to the parking concerns. Tristyn Wright stated that Bob Johnson offered several parking alternatives in June. Commissioner Butler asked that the City Market vendors to submit their concerns in writing so they are properly addressed. Chairman Mickens addressed Jack Alexander's concerns, stating that the LEPFA Board is not the responsible action; LEPFA management is responsible for addressing his concerns. Jack Alexander stated that a committee should be formed to dissect the stadium and operational issues. Commissioner Barron questioned Mr. Alexander pertaining specifically to what extent LEPFA Board of Conunissioners Meeting Page 8 August 28, 2012 a committee or his opinion could further address these concerns without additional funds. Chairman Mickens thanked everyone for their diligence, comments and support and suggested that concerns be submitted to the Long Range Planning Committee. X. ADJOURNMENT: At 9:18 a.m. a motion was made to adjourn the meeting. MOTION: Commissioner Barron. SUPPORT: Connrnissioner Sinadinos. Motion unanimously carried. THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, SEPTEMBER 25, 2012 AT 8:00 A.M. — GOVERNOR'S ROOM — LANSING CENTER; 333 E. MICHIGAN AVENUE, LANSING, MI 48933. Respectfully Submitted, Shelly Busse Recording Secretary