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HomeMy WebLinkAbout1995 Downtown Mall & Environs Meeting Minutes CITY OF LANSING, MICHIGAN ` k' DEPARTMENT OF PARKS AND RECREATION jo Downtown Mall and Environs Advisory Board 4 ',f!j! ,:j CITY 0-1 ERK January 10, 1995 The regular monthly meeting of the Downtown Mall and Environs Advisory Board was called to order by Chairperson John Decker at 8 : 12 a.m. Tuesday, January 10, 1995. Board members in attendance were: John Decker, H.A. Welch, Kim Ross, Judith Corlett, and Nancy Achenbach. Others present were: Diane Townsend and R. Eric Reickel of Parks and Recreation, Bob Johnson of the Mayor' s Office and Mary Blood of , the Greater Lansing Convention and Visitors Bureau. Motion to approve the minutes of the December 13, 1994 meeting was made by H.A. Welch and seconded by Nancy Achenbach. Motion passed. The agenda was approved with the following additions : 9 .a. Letter to Cooley Law School from Bob Johnson regarding the parking problems . Receipt of Communications/Petitions for Information/Referral : Receipt of memo from Paul Dykema, Forestry Manager, regarding, - repair and/or replacement of street tree grates was read and placed on file. Request for Use of the Downtown Mall and Environs : There were no requests . There were no Tabled Items or New Business . Old Business : a. Letter to Cooley Law School from Bob Johnson regarding . the parking problems was read and placed on file. A motion for excused absence for Geno Sal Gani and Dave Berridge was made by H.A. Welch and seconded by Nancy Achenbach. Motion passed. Public May Comment: Mary Blood discussed the upcoming Millionaires Party fund raiser, February 23 & 24, for replacing the tree lights used in the downtown area during the winter holiday season. These new lights would be put into the trees prior to the Silver Bells in the City event in November and would remain up until spring. Mary said $12,000 would be raised for upgrading the downtown tree lights . Also discussed was the way in which the lights are put in the trees . A motion was made by Nancy Achenbach and seconded by Judith Corlett to recommend looking into the feasibility of having a sub- contractor hired through Anderson Associates to enhance the professionalism of the tree light installation in the downtown mall area. Motion passed. As part of this discussion, the types and placement of trees in the berms in the downtown mall area was discussed. The Board asked that Diane Townsend look into the intent of and design of the berms at the inception and check how the work is prioritized on the mall . Eric Reickel informed the Board that refurbishing of the mall is being recommended as part of the 5 year plan for the Parks and Recreation Department. Remarks by Board Members : There was further discussion about the trash barrels in the downtown mall area and about the mall planter placements for spring. Diane Townsend will ask Phil Dorland to address those matters at the next meeting. A motion to adjourn was made by Nancy Achenbach and seconded by H.A. Welch. Meeting was adjourned at 9 : 05 a.m. Respectfully submitted, Diane G. Townsend, Secretary approved 2/14/95 CITY OF LANSING, MICHIGAN_, DEPARTMENT OF PARKS AND RECREATibW Downtown Mall and Environs Advisoi`y' hoard u February 14, 1995 P is€S�;' s� C[I i i,LE K The regular monthly meeting of the Downtown Mall and Environs Advisory Board was called to order by Chairperson John Decker at 8 : 10 a.m. , Tuesday, February 14, 1995 . Board members in attendance were: John Decker, G. Sal Gani, Kim Ross, H.A. Welch, and Judith Corlett . Others present were: Diane Townsend and Phil Dorland, Parks and Recreation, Jeff Anderson, Anderson Associates, Kelly Thompson, Downtown Lansing, Ruth Milbourne, Michigan Capitol Girl Scout Council, and Bob Gardner, The Hot Dog Man. Motion to approve the minutes of the January 10, 1995 meeting was made by H.A. Welch and seconded by Kim Ross . Motion passed. The agenda was approved with the following additions : 6 .a) Request from Michigan Capitol Girl Scout Council; 6 .b) Request from Downtown Lansing and the Greater Lansing Convention and Visitors Bureau; 8 .b) Request from Bob Gardner to re-open for business in March, 8 .c) Presentation of mall maintenance contract to be renewed for FY 95-96 . Receipt of Communications/Petitions for Information/Referral : Diane Townsend informed the Board that the City Clerks ' Office had recently sent a memo through informing all Boards of the proper way to do Board minutes so as to be in compliance with the Open Meetings Act. Diane will be changing the way minutes have been done for the Downtown Mall and Environs Advisory Board to comply with the law. Request for Use of the Downtown Mall and Environs : a. The motion to recommend approval of the request from the Michigan Capitol Girl Scout Council for the sale of Girl Scout cookies in the 100 block of North Washington Mall on March 16 , 1995 from 11 : 00 a.m. to 2 : 00 p.m. was made by H.A. Welch and seconded by G. Sal Gani . Motion passed. b. The motion to recommend approval of the request from Downtown Lansing and the Greater Lansing Convention and Visitors Bureau to host a tailgate party in the 100 block of North Washington Mall on April 26, 1995 from 3 : 00 p.m. to 5 : 00 p.m. was made by H.A. Welch and seconded by Judy Corlett. Motion passed. There were no tabled items . New Business : a. Election of officers : The motion was made by G. Sal Gani and seconded by H.A. Welch to retain the officers who are currently setting (John Decker, Chairperson; Nancy Achenbach, Vice-Chairperson) . Motion passed. b. Bob Gardner of The Hot Dog Man, asked to Board to approve his opening his hot dog stand at the corner of Michigan and Capitol for business during March and April, 1995 . The motion was made by Judy Corlett and seconded by H.A. Welch to recommend Bob Gardner be allowed to open his hot dog stand in March and April, weather permitting. Motion passed. C. Phil Dorland and Jeff Anderson discussed the upcoming mall maintenance contract services . Phil explained that the City pays 100% of the tree care, berm maintenance, and trash pick up, and shares costs on planter tub maintenance. Discussion also addressed the special clean-up employees and mechanical sweepings ( it was agreed to keep these in the contract as they currently are, however will attempt to hire and train better for 1995) . Phil explained that certain improvements (ie: holiday lighting, electrical system upgrades, etc. ) could be done. Financing options have to be explored. Improvement costs could be assessed back to the property owners . The final contract bid price will be brought back to the Board in March for recommendation. Old Business : a. Discussion of planter and trash barrel placement in downtown mall area. Diane Townsend informed the Board that she had spoken with the manager of Hobies about the planter tub being moved from in front of their business to a location west of their entrance due to the difficulty of snow removal in that area. Phil indicated that the planter tubs were originally intended for streets without trees . Placement on Washtenaw and Allegan Streets needs to be questioned because the sidewalks are so narrow. The tubs often get moved by contractors to accommodate construction projects . Parks will continue working to get the planter tubs moved into positions where they cause the least amount of problems with clean up and snow removal . Motion of excused absence for Nancy Achenbach was made by H.A. Welch and seconded by Judy Corlett. Motion passed. There was no motion made for Dave Berridge. Remarks by Board Members : Sal Gani brought up the problem of on-street parking being taken by handicapper parking and the street parking not being available to clients or customers . H.A. Welch agreed that it is a problem in the downtown area. Sal will pursue the matter. Motion to adjourn was made by H.A. Welch and seconded by Judy Corlett . Meeting was adjourned at 9 : 20 a.m. Respectfully submitted, Diane- G. Townsend, Secretary CITY OF LANSING, MICHIGAN DEPARTMENT OF PARKS AND RECREATION Downtown Mall and Environs Advisory Board March 14, 19,9 5 The regular meeting of the Downtown Mall and Environs Advisory Board was called to order by Chairperson John Decker at 8 : 05 a.m. Board members in attendance were: Nancy Achenbach, John Decker, H.A. Welch, Dave Berridge, and Judith Corlett . Others present were: Diane Townsend and Phil Dorland, Parks and Recreation, Les Bidle and Jeff Anderson, Anderson Associates, Bob Gardner, Julie Behovitz, Reesie and Clinton Davis, Wladyslaw Byc, Kyle Carmany, Robert LarTigue, and Mark Wilson. Motion to recommend approval of the minutes from the February 14, 1995 meeting was made by H.A. Welch and seconded by Nancy Achenbach. Motion passed. Motion to accept the agenda with additions was made by Nancy Achenbach and seconded by H.A. Welch. Motion passed. Additions to the agenda are: 6 . Request for Use of Downtown Mall and Environs : e) Car Capital Celebration; f) Downtown Sports Page; g) Holy Cross School; h) Kyle Carmany; i) Robert LarTigue; j ) Mark Wilson; k) Wladyslaw Byc; 1) Ressie Davis; m) Elf Khurafeh Temple, A.A.O.N.M.S . Receipt of Communications/Petitions for Information/Referral : Diane Townsend shared with the Board two letters received during the past month. One was a copy of a letter sent to Anderson Associates from Phil Dorland regarding the snow accumulation (copy attached) . The second was in response to a letter sent from Parks and Recreation notifying businesses in the 100 block of North Washington of the upcoming lunch hour concerts, and was sent by Cawthorne, McCollough & Cavanagh, Attorneys at Law (copy attached) . Request for Use of Downtown Mall and Environs a. Motion to approve the Transient Business License request from Todd Behovitz for food vending location #3 was made by Nancy Achenbach and seconded by H.A. Welch. Motion passed. b. Motion to approve the Transient Business License request from Bob Ebright for food vending location #2 was made by H.A. Welch and seconded by Judith Corlett. Motion passed. C . Motion to approve the Transient Business License request from Bob and Debbie Gardner for food vending locations #1 (Bob) and #6 (Debbie) was made by H.A. Welch and seconded by Nancy Achenbach. Motion passed. d. Motion to approve the Business Extension 'License for the Dancing Goat Coffee House was made by Nancy Achenbach and seconded by H.A. Welch. Motion passed. Judith Corlett (owner of the Dancing Goat Coffee House) abstained. e. Motion to approve the request from Downtown Lansing to host the Car Capitol Celebration August 25 & 26 in the 100-600 blocks of South Washington was made by H.A. Welch and seconded by Nancy Achenbach. Motion passed. f . Motion to approve the Business Extension License for the Downtown Sports Page was made by H.A. Welch and seconded by Judith Corlett. Motion passed. g. Motion to approve the Temporary Encroachment License for Holy Cross School to allow charitable solicitation was made by H.A. Welch and seconded by Nancy Achenbach. Motion passed. h. Motion to approve the Temporary Encroachment License for street musician for Kyle Carmany was made by Nancy Achenbach and seconded by Judith Corlett. i . Motion to approve the Temporary Encroachment License for street musician for Robert LarTique was made by Nancy Achenbach and seconded by Judith Corlett. j . Motion to approve the Temporary Encroachment License for street musician for Mark Wilson was made by Nancy Achenbach and seconded by Judith Corlett. k. Motion to approve the Transient Business License request from Wladyslaw Byc for food vending location #7 was made by H.A. Welch and seconded by Judith Corlett. Motion passed. i . Motion to approve the Transient Business License request from Reesie Davis for food vending location #4 was made by Dave Berridge and seconded by H.A. Welch. Motion passed. M. Motion to approve the Temporary Encroachment License for Elf Khurafeh Temple, A.A.O.N.M.S. to allow charitable solicitation was made by H.A. Welch and seconded by Nancy Achenbach. Motion passed. There were no Tabled Items or New Business . Old Business a. The Downtown Mall and Environs Maintenance Contract with Anderson Associates was discussed. A motion was made by Judith Corlett and seconded by H.A. Welch to recommend the attached resolution be forwarded to City Council . Motion passed. page 2 of 3 A Motion of Excused Absence for Geno Sal Gani and Kim Ross vas made by Dave Berridge and seconded by H.A. Welch. Motion passed. Remarks by Board Members There was further discussion by Board members regarding the placement of planter tubs on the Mall . Diane Townsend will coordinate the scheduling of a walk-through with Board members, Anderson Associates, Board of Water and Light representatives, and Mary Blood from the Convention and Visitors Bureau. Additional areas of concern were the frequency of trash removal, the number of trash receptacles on South Washington, the tight right-turn radius from Kalamazoo onto the 400 block of South Washington and the damage being done to the berm because of car tires running over the curb, and the need for sidewalk repairs on the Mall (replacing patched areas with cement or bricks ) . Motion to adjourn was made by Nancy Achenbach and seconded by H.A. Welch. Motion passed. Meeting was adjourned at 9 : 40 a.m. Respectfully submitted, Diane Townsend, Secretary page 3 of 3 WHEREAS, the City of Lansing desires to encourage and support shopping and commercial activity in the downtown business area by improving and maintaining the Washington Mall and Environs area; and WHEREAS, the City of Lansing desires to insure a clean and orderly appearance of the public malls and walk areas by providing planter tub maintenance, special clean up employees, mechanical sweeping operations, snow clearing,. and snow ridge cut throughs ; and WHEREAS, the City of Lansing has determined that various promotional efforts of the Downtown Merchants Association need to be supported by providing holiday decorations throughout Districts 1 and 2; and WHEREAS, the City of Lansing has determined that this should be provided through special assessment districts established for special assessment; and WHEREAS, the City of Lansing has determined that a portion of the costs of providing such services should be recovered by a special assessment of them against the properties especially benefitted as authorized by 1992 PA 146 and Chapter 1026 . 08 (a-f) of the Lansing Code of Ordinances; and WHEREAS, the Downtown Mall and Environs Advisory Board has reviewed and proposed special assessment district boundaries involving two maintenance areas; and WHEREAS, the Downtown Mall and Environs Advisory Board has proposed specific services within each district along with the estimated costs for these services; and NOW, THEREFORE BE IT RESOLVED that two (2) special assessment districts for maintenance be established by the City Council as follows : District 1 . Beginning at the intersection of N. Capitol and W. Shiawassee, E. on Shiawassee (S . side only) to N. Cesar Chavez Avenue, S . on Cesar Chavez Avenue (W. side only) to Lenawee Street, W. on Lenawee (N. side only) to S. Capitol Avenue, N. on Capitol Avenue (E. side only) to point of beginning; also Washington Square from Shiawassee (both sides) S . to Lenawee Street; also the following East and West Streets from Capitol Avenue to Cesar Chavez Avenue (both sides) Ionia, Ottawa, Michigan Avenue, Allegan, Washtenaw and Kalamazoo. District 2 . Beginning at the intersection of N. Cesar Chavez Avenue and E. Shiawassee, E. On Shiawassee -(S . side only) to N. Cedar Street, S . on Cedar Street (W. side only) to Kalamazoo Street, W. on Kalamazoo (N. side only) to the intersection of S . Cesar Chavez Avenue, N. on Cesar Chavez Avenue (E. side only) to point of beginning; also Michigan Avenue (both sides) from Cesar Chavez Avenue to Cedar Street; also Museum Drive (W. side only) from Michigan Avenue South six hundred eighty (680) feet; also River Street (both sides) beginning at the intersection of Kalamazoo Street to the intersection of Washtenaw Street; .also S. Cesar Chavez Avenue (E. side only) from Lenawee St. to Kalamazoo St. BE IT FURTHER RESOLVED, that the maintenance services within each district along with the estimated costs for these services plus the city' s estimated administrative overhead be recovered by a special assessment of these costs against the properties especially benefitted as follows : District 1 - Fifty percent of the costs of planter tub maintenance, and one hundred percent of the costs of special cleanup employee responsibilities, snow clearing; mechanical sweeping, holiday decorations and administrative overhead for those services required either on the Washington Mall sidewalk areas (estimated cost of $62 , 812) or on the sidewalk areas off the Washington Malls (estimated cost of $71, 143 . 16) ; and District 2 - One hundred percent of the costs of special cleanup employee responsibilities, snow clearing and mechanical sweeping, holiday decorations and administrative overhead for those services required on the sidewalk areas (estimated cost of $38, 170 . 31) ; and BE IT FURTHER RESOLVED, that the City Assessor is requested to prepare an assessment roll assessing all properties on the basis -of each property' s total front footage for those services specifically provided for in that area of the district; and BE IT FURTHER RESOLVED, that the special assessment roll be subscribed by the City Assessor and returned to the City Council on or before May 1 , 1995; and BE IT FURTHER RESOLVED, that a public hearing to confirm the special assessment roll will be held on Monday, May 1, 1995 , at 7 : 00 P.M. , in the City Council Chamber, loth floor, City Hall, Lansing, Michigan; and BE IT FINALLY RESOLVED, that the City Clerk publish notice of hearing to confirm the special assessment roll in a newspaper of general circulation for five (5) consecutive days prior to the date of the hearing and the notice of confirmation hearing be mailed to each property owner or party of interest in property to be assessed. r_ , ,y CITY OF LANSING, MICHIGAN E E�•.,� _3 d:._D DEPARTMENT OF PARKS AND RECREATION �U`1 f 1 P` 2Db�intown Mall and Environs Advisory Board LAf,'S!N'G C1 TY CLERK April 11, 1995 The regular meeting of the Downtown Mall and Environs Advisory Board was called to order by Chairperson John Decker at 8 : 09 a.m. Board members in attendance were: Nancy Achenbach, John Decker, Geno Sal Gani, David Berridge, and Judith Corlett. Other present were: Diane Townsend, Parks and Recreation, Bob Johnson, Mayor' s Office, Kirk E. Grable, Lansing Lions Club, Kelly Thompson, Lansing 2000, and David Tijerina, City Assessor. Motion to approve the minutes from the March 14', 1995 meeting with corrections : Old Business : a. " . . . A motion was . . . to recommend the attached resolution be forwarded to City Council . " was made by Sal Gani and seconded by Nancy Achenbach. Motion passed. Motion to approve the agenda with the following additions : 6 . a. Sidestreets Deli; b. Lansing Lions Club; c. Sara' s Lunchbox Express; d. Capitol Centre Limited Partnership; e. The Bookmart; and 7 .a. Handicap parking at meters . Receipt of Communications/Petitions for Information/Referral : Diane Townsend read and placed on file a copy of a memo written to Richard Schaefer, Landscape Architect with Parks and Recreation, concerns about various items on the Downtown Mall area. Also the reply to a letter objecting to the downtown lunch hour concerts beginning in May. Request for Use of Downtown Mall and Environs : a. Sidestreets Deli - Motion made by Nancy Achenbach and seconded by Sal Gani to recommend approval of their request for a Business Extension to set up tables and chairs in front of their location at 222 S . Washington Sq. Motion passed. b. Lansing Lions Club - Motion made by Dave Berridge and seconded by Nancy Achenbach to recommend approval of the request for a Non-Profit Organization Solicitation of Funds on April 21, 1995 . Motion passed. C. Sara' s Lunchbox Express - Motion made by Sal gani and seconded by Nancy Achenbach to recommend approval of their request for a Business Extension to set up tables and chairs in front of their location at 117 S . Washington Sq. Motion passed. d. Capitol Centre Limited Partnership - Motion made by Judith Corlett and seconded by Nancy Achenbach to recommend approval of their request for a Business Extension to sell hot dogs in front of 108 S . Washington Square. Motion passed. e. The Bookmart - Motion made by Dave Berridge and seconded by Judith Corlett to recommend approval of their request for DRAFT CITY OF LANSING, MICHIGAN DEPARTMENT OF PARKS AND RECREATION T�r G• �KE Downtown Mall and Environs Advisory Board April 11, 1995 The regular meeting of the Downtown Mall and Environs Advisory Board was called to order by Chairperson John Decker at 8 :09 a.m., Board members in attendance were: Nancy Achenbach, John Decker, Geno Sal Gani, David Berridge, and Judith Corlett. Other present were: Diane Townsend, Parks and Recreation, Bob Johnson, Mayor' s Office, Kirk E. Grable, Lansing Lions Club, Kelly Thompson, Lansing 2000, and David Tijerina, City Assessor. Motion to approve the minutes from the March 14 , 1995 meeting with corrections : Old Business : a. " . . . A motion was . . . to recommend the attached resolution be forwarded to City Council . " was made by Sal Gani and seconded by Nancy Achenbach. Motion passed. Motion to approve the agenda with the following additions : 6 . a. Sidestreets Deli; b. Lansing Lions Club; c. Sara' s Lunchbox Express; d. Capitol Centre Limited Partnership; e. The Bookmart; and 7 .a. Handicap parking at meters . Receipt of Communications/Petitions for Information/Referral : Diane Townsend read and placed on file a copy of a memo written to Richard Schaefer, Landscape Architect with Parks and Recreation, concerns about various items on the Downtown Mall area. Also the reply to a letter objecting to the downtown lunch hour concerts beginning in May. Request for Use of Downtown Mall and Environs : a. Sidestreets Deli - Motion made by Nancy Achenbach and seconded by Sal Gani to recommend approval of their request for a Business Extension to set up tables and chairs in front of their location at 222 S. Washington Sq. Motion passed. b. Lansing Lions Club - Motion made by Dave Berridge and seconded by Nancy Achenbach to recommend approval of the request for a Non-Profit Organization Solicitation of Funds on April 21, 1995 . Motion passed. C . Sara ' s Lunchbox Express - Motion made by Sal gani and seconded by Nancy Achenbach to recommend approval of their request for a Business Extension to set up tables and chairs in front of their location at 117 S . Washington Sq. Motion passed. d. Capitol Centre Limited Partnership - Motion made by Judith Corlett and seconded by Nancy Achenbach to recommend approval of their request for a Business Extension to sell hot dogs in front of 108 S. Washington Square. Motion passed. DRAFT e. The Bookmart - Motion made by Dave Berridge and seconded by Judith Corlett to recommend approval of their request for a Business Extension to set up moveable book shelves and a portable sandwich board sign in front of their location at 316 N. Capitol Avenue. Motion passed. Tabled Items : Further discussion was held regarding the availability of parking on Washington Avenue and the unpaid use of it by cars with handicap parking stickers . Sal Gani reported that legislation is pending which would require a person to prove that they can't feed the meter before they would be allowed to park without paying. New Business : a. Addition of vending location(s) - Discussion centered on adding vending locations on East Michigan Avenue. It was decided to table this until the next meeting and invite James Smiertka, City Attorney and Robert Swanson, Finance Director to the next meeting for input' on how this would effect the vending at the baseball stadium. b. Downtown Coalition Presentation - Bob Johnson, Kelly Thompson, and Dave Tijerina all presented information on the proposal to combine all downtown groups into one group. This group would replace the Board and would assume most if not all of the duties the Board currently has . A motion was made by Nancy Achenbach and seconded by Judith Corlett to approve the concept of the new group. Motion passed. A Motion of Excused Absence for Kim Ross and H.A. Welch was made by Nancy Achenbach and seconded by Judith Corlett. Motion passed. Remarks by Board Members : Dave Berridge discussed possible continuation of the holiday meter bagging program. Although some merchants would like to extend it, Dave is waiting for a decision from the City Attorney' s office on whether it can legally be done. Nancy Achenbach asked why, in the 200 block of South Washington, three benches were placed on the west side of the street and only one on the west side. Diane Townsend said she would try to get one moved from the east side to the west side. A Motion to Adjourn was made by Nancy Achenbach and seconded by Judith Corlett. Motion passed. OF Y CITY of LANSING INTEROFFICE COMMUNICATION # . April 18, 1995 TO: James D. Smiertka, City Attorney FROM: Diane Townsend, Parks and Recreation SUBJECT: Downtown Mall and Environs Advisory Board meeting At the April 11, 1995 meeting of the Downtown Mall and Environs Advisory Board, the Board discussed the possibility of setting up new vending locations at the corner of East Michigan Avenue and Cedar Street. This would afford street vendors the opportunity to serve the pedestrian traffic coming from and going to the new baseball stadium. Concerns were raised over a possible conflict with the concessions operations within the stadium. I would like to invite you to attend the Downtown Mall and Environs Advisory Board monthly meeting to discuss this issue. The next meeting is scheduled for Tuesday, May 9, 1995 at 8 : 00 a.m. in the conference room in Parks and Recreation. If you are unable to attend, could you please call me at 4276 . Thank you. OF CITY of LANSING INTEROFFICE COMMUNICATION �CjlGQ' .. •.w April 18, 1995 TO: Robert Swanson, Jr. , Finance Director FROM: Diane Townsend, Parks and Recreation SUBJECT: Downtown Mall and Environs Advisory Board meeting At the April 11, 1995 meeting of the Downtown Mall and Environs Advisory Board, the Board discussed the possibility of setting up new vending locations at the corner of East Michigan Avenue and Cedar Street. This would afford street vendors the opportunity to serve the pedestrian traffic coming from and going to the new baseball stadium. Concerns were raised over a possible conflict with the concessions operations within the stadium. I would like to invite you to attend the Downtown Mall and Environs Advisory Board monthly meeting to discuss this issue. The next meeting is scheduled for Tuesday, May 9 , 1995 at 8 : 00 a.m. in the conference room in Parks and Recreation. If you are unable to attend, could you please call me at 4276 . Thank you. CITY OF LANSING r•-•�, DEPARTMENT OF PARKS AND RECREATION �, , Downtown Mall and Environs Advisory Board May 9 , 1995 my CLERK The regular meeting of the Downtown Mall and Environs Advisory Board was called to order by Chairperson John Decker at 8 : 07 a .m. Board members in attendance were: Nancy Achenbach, John Decker, Geno Sal Gani, H.A. Welch, David Berridge, Judith Corlett. Others present were: Diane Townsend, Parks and Recreation and Bob Johnson, Mayor ' s office. Motion to approve the minutes of the meeting of April 11, 1995 was made by H.A. Welch and seconded by Nancy Achenbach. Motion passed. Motion to approve the agenda was made by Nancy Achenbach and seconded by H.A. Welch. Motion passed. Receipt of Communications/Petitions for Information/Referral : Diane Townsend informed the board that the Forestry Division would be moving trees from the new baseball stadium site to the community park area next to the Parthenon restaurant. Request for Use of Downtown Mall and Environs : a. Capital City Corvette Club - Motion was made by Judith Corlett and seconded by H.A. Welch to recommend approval of the Temporary Encroachment License to the Capital City Corvette Club for a car show on the Mall Saturday, May 27 , 1995 . Motion passed. b. Weston' s Kewpee Sandwich Shoppe, Ltd. - Motion was made by Dave Berridge and seconded by Judith Corlett to recommend approval of the request for a Business Extension to place four (4 ) tables outside. Motion passed. C . Sidewalk Sales - Motion was made by Nancy Achenbach and seconded by Judith Corlett to recommend approval of a Temporary Encroachment License for the Downtown Sidewalk Sales May 25 - 27 , 1995 . Motion passed. d. Lansing Baseball Team Name Announcement - Motion was made by H.A. Welch and seconded by Judith Corlett to recommend approval of the Temporary Encroachment License for the media event announcing the name of the Lansing baseball team. Motion passed. e. R & H Shoe Store - Motion was made by Sal Gani and seconded by Nancy Achenbach to recommend approval of the request for a Business Extension to display products . Motion passed. Tabled Items : a . Vending Locations - no discussion New Business : a . Kiosk painting - Request was made by Nancy Achenbach and to allow volunteers to paint the kiosks in the South Mall area . Diane Townsend will write a letter to Labor Relations to obtain approval for volunteers to do union employees work. Parks and Recreation will be given right of denial of colors deemed inappropriate. Motion made by Judith Corlett and seconded by Nancy Achenbach to recommend approval of the kiosk painting project if all stipulations are met. Motion passed. b. Request to install water and electric lines running from berm to community park next to Parthenon restaurant - Diane Townsend will check on feasibility and report back. Old Business : a. Sidewalk repairs - Diane Townsend will work with Public Service Department to expedite these needed repairs in the downtown area. Motion of Excused Absences : Diane Townsend was asked to contact Kim Ross and discover whether or not she wanted to continue serving on this Board. A motion to Adjourn was made by Judith Corlett and seconded by H.A. Welch at 9 : 00 a.m. Respectfully submitted, Diane Townsend, Secretary CITY OF LANSING, MICHIGAN DEPARTMENT OF PARKS AND RECREATION Downtown Mall and Environs Advisory Board June 1, 1995 CITY CLCRPI' A special meeting of the Downtown Mall and Environs Advisory Board was called to order by Chairperson John Decker at 8 : 05 a.m. on Thursday, June 1, 1995 . Notice of this special meeting was posted with the City Clerk May 26 , 1995 . Members present were: John Decker, Nancy Achenbach, David Berridge, Judith Corlett. Others in attendance were: Diane Townsend and R. Eric Reickel, Parks and Recreation; Bob Johnson, Mayor ' s Office, John Dew and Sheri Clark of WHZZ/WILS Broadcasting, and Dimitrios Stathopoulos , Owner, Dimitri ' s Restaurant . New Business : Request for change in approved request for downtown Lunch Hour Concerts from WILS 101 . 7 FM - WILS requested the sponsor, Quality Dairy, be allowed to sell beverages in conjunction with the Lunch Hour Concert series . This would consist of coke products being dispensed in a commemorative Lansing glass . They might also bring some food products to be passed out for sampling purposes . Diane Townsend reported having already spoken with the hot dog vendor at the location and he indicated that he had no objections to their selling drinks . Dimitrios Stathopoulos reiterated his objection to having any street vendors in the downtown area. He feels allowing this shows no consideration to the businesses already operating in downtown buildings . A motion was made by Nancy Achenbach and seconded by Judith Corlett to recommend approval of the change in WILS ' request and allow for the sale or sampling of drink products only. Motion passed. Motion to adjourn was made at 8 : 35 a.m. by Nancy Achenbach and seconded by Dave Berridge. Meeting was adjourned. Respectfully submitted, Diane To nsend, Secretary ? 1 Ve~ ' CITY OF LANSING, MICfIIGAN _ PARKS AND RECREATION DEPARTMENT 2. 16 Downtown Mall and Environs Advisory Board L1'�E�'S1F' Cf i Y vLEf�ri June 13, 1995 The regular meeting of the Downtown Mall and Environs Advisory Board was called to order by chairperson John Decker at 8:10 a.m. Board members present were: Nancy Achenbach, John Decker, Geno Sal Gani, H.A. Welch, David Berridge, Judith Corlett. Others in attendance were: Diane Townsend, Parks and Recreation and Mary Blood, Greater Lansing Convention and Visitors Bureau. There were no minutes available from May for approval. Motion to approve the agenda was made by Nancy Achenbach and seconded by Judith Corlett with the following additions: 8.a. Request from Mary Blood to hire new contractor to do holiday lighting in downtown. Agenda was approved. Receipt of Communications/Petitions for Information/Referral: Diane Townsend shared a letter sent to Phil Dorland from Capitol Centre Limited Partnership at 200 North Washington Square. The voiced their complaint about mall maintenance and the quality of work being performed in front of property owned by them at 108 S. Washington. Diane has responded to Phil's request to check it out and Phil will respond to the complainant. The only problems observed in the area were being created by the residents at 108 S. Washington (building owned by Capitol Centre Limited Partnership) who were in violation of the of ordinance 812.06 and their Business Extension License issued May 8 - September 30, 1995. Diane also informed the Board that the request to the City of Lansing, Labor Relations Division to allow volunteers to paint the kiosks had been approved and painting of the kiosks had begun. Request for Use of Downtown Mall and Environs: a. Capital City Riverfest/Gus Macker - Motion was made by H.A. Welch and seconded by Sal Gani to recommend approval of the request for use of the Downtown Mall and Environs September 1-4, 1995 for Capital City Riverfest/Gus Macker. Motion passed. Tabled Item: a. Vending Locations - will continue to carry this as a tabled item until the Board has time to deal with it. New Business: a. Mary Blood explained to the Board the proposal from Munmow Creative for the tree lighting decoration in Downtown Lansing. Mary has spearheaded a drive to raise money to improve the holiday decorations in the Downtown area and has raised enough money to accomplish that task. There will be more lights throughout the Washington Mall area, Wentworth Park and along Michigan Avenue. However, it was felt that to do the lighting justice a professional should be called in to hang the lights on the trees. A motion was made by Dave Berridge and seconded by H.A. Welch to amend the current downtown mall maintenance contract held by Anderson Associates to remove the money allotted for downtown decorations and give that money to the Silver Bells in the City committee to administer a new contract for professionally installing the holiday tree lights. Motion passed. Diane will work with Phil Dorland to find the proper way to handle this. Old Business - none Motion of Excused Absences: There were no excused absences. Diane Townsend reported that Kim Ross had called earlier in the week to tell her she would be resigning her position on the Board. Diane had asked Kim to put her resignation in writing and send it to her, however nothing had been received. This was Kim's third unexcused absence. A motion was made by Nancy Achenbach and seconded by Dave Berridge to recommend replacing Kim Ross on the Board. Motion passed. Remarks by Board Members: : H.A. Welch again asked about the metal edging around the planting areas in the berms. It has poked above the ground so far that he is concerned for the public safety. He had previously spoken to Les Bidle of Anderson Associates about this but it has not yet been done. Diane Townsend will check with Anderson Associates to see when this can fixed. H.A. Welch also reported an asphalt repair in the sidewalk which he had understood was going to be replaced by cement as soon as the weather permitted. Diane will also get in touch with the Public Service Department to determine when the sidewalk repairs will be made. Motion to adjourn was made by Judith Corlett and seconded by Nancy Achenbach. Meeting was adjourned at 9:05 a.m. Respectfully submitted, Diane Townsend, Secretary \ CITY OF LANSING, MICHIGAN r, j i v _rI PARKS AND RECREATION DEPARTMENT Downtown Mall and Environs Advisory Board July 11, 1995 LANSIRG CITY CLERK The regular meeting of the Downtown Mall and Environs Advisory Board was called to order by chairperson John Decker at 8:07 a.m. Board members present were: Nancy Achenbach, John Decker, Geno Sal Gani, H.A. Welch, David Berridge, Judith Corlett. Others in attendance were: Diane Townsend, Parks and Recreation Approval of Minutes: Motion to approve the minutes of May 9, 1995 was made by H.A. Welch and seconded by Judith Corlett. Motion passed. Motion to approve the minutes of June 1, 1995 was made by Sal Gani and seconded by Nancy Achenbach. Motion passed. Motion to approve the minutes of June 13, 1995 was made by Nancy Achenbach and seconded by Judith Corlett. Motion passed. Motion to approve the agenda was made by Nancy Achenbach and seconded by Judith Corlett with the following addition: 6.b. Request for Temporary Encroachment License by Tour de Michigan. Agenda was approved. Receipt of Communications/Petitions for Information/Referral: Diane Townsend shared the letter she had received from Kum Ross resigning from the Board. Request for Use of Downtown Mall and Environs: a. Motion was made by H.A. Welch and seconded by Sal Gani to recommend acceptance of the request from the Capital Area United Way to place the'thermometer' sign in the berm in front of First of America Bank from September 7 through November 30. Motion passed. b. Motion was made by H.A. Welch and seconded by Judith Corlett to recommend acceptance of the request to hold the Tour de Michigan bicycle races in the 200-400 blocks of South Washington. Motion passed. Tabled Items a. Vending locations - continue to carry as tabled item There was no New Business or Old Business Remarks by Board Members: Judith Corlett asked about getting a trash barrel at the northeast corner of Washington and Washtenaw. Diane Townsend will check into it. CITY OF LANSING, MICHIGAN PARKS AND RECREATION DEPARTMENT O C; <3 3 Downtown Mall and Environs Advisory Board September 12 , 1995 L 1 3 C!I i CL CRii The regular meeting of the Downtown Mall and Environs Advisory Board was called to order by chairperson John Decker at 8 : 06 a.m. Board Members present were : John Decker, Nancy Achenbach, H.A. Welch, G. Sal Gani , and Judith Corlett . Dave Berridge joined the meeting in progress . Others present were: Diane Townsend, Parks and Recreation. Approval of Minutes : Motion was made by H.A. Welch and seconded by Sal Gani to approve the minutes of the meeting of July 11, 1995 . Motion passed. Approval of Agenda: Motion was made by Nancy Achenbach and seconded by H.A. Welch to approve the agenda. Motion passed. Receipt of Communications/Petitions for Information/Referral : None Request for Use of Downtown Mall and Environs : a. Business Extension License - The Bookmart - Motion made by H.A. Welch and seconded by Judith Corlett to recommend approval of the request for a Business Extension License to place tables on the sidewalk at The Bookmart. Motion passed b. Disabled American Veterans - solicitation of funds - Motion was made by H.A. Welch and seconded by Nancy Achenbach to recommend approval of the request for sale of "poppies" at street corners September 15 & 16 . Motion passed. Tabled Items : a . Food vending locations - continue as tabled item There was no New or Old Business . Remarks by Board Members: H.A. Welch noted that the concrete sidewalk repairs had not yet been done on South Washington and wanted to know the status on them. Diane Townsend assured the Board that she had been in contact with Public Service and had been told the appropriate agencies would get their repairs done on the sidewalk. Motion was made by H.A. Welch and seconded by Sal Gani directing the Secretary of the Downtown Mall and Environs Advisory Board to write a letter to the Director of Public Service requesting that the concrete sidewalk and brick repairs be made on the Downtown Mall before the end of the construction season. Motion passed. Motion for adjournment was made by Nancy Achenbach and seconded by Judith Corlett. Meeting adjourned at 8 : 55 a.m. Respectfully Submitted, Diane G. Townsend, Secretary CITY OF LANSING, MICHIGAN PARKS AND RECREATION DEPARTII EW _ ju Downtown Mall aryl Environs Advisory Board ^ October 10, 1995 �.AINISfi,IC CI� 'f C1fER;{ The regular monthly meeting of the Downtown Mall and Environs Advisory Board was called to order at 8:05 a.m. by Chairperson John Decker. Board members in attendance were: Nancy Achenbach, John Decker, David Berridge, and Judith Corlett. Others in attendance were: Diane Townsend, Parks and Recreation, and Kelly Thompson, Lansing 2000. A motion for approval of the minutes from the meeting of September 12, 1995 by Nancy Achenbach and seconded by Dave Berridge. Motion passed. A motion for approval of the agenda was made by Judith Corlett and seconded by Nancy Achenbach with the addition of 8.a. Principal Shopping District report, and the deletion of 6.b. Antonio Sharpe, downtown food vendor. Motion passed. Receipt of Comm nications/Petitions for Information/Referral: Information on the status of the open board position was passed on. Jeff Case has been referred by the Mayor's office to City Council for their action. Also, a proposed new ordinance which would have all licenses expire one year from the date signed has been amended to exempt the temporary encroachment licenses from the Downtown Mall and Environs Advisory Board. Request for Use of Downtown Mall and Environs: a. Motion was made by Judith Corlett and seconded by Nancy Achenbach to recommend approval of the Great Halloween Caper special event on October 30, 1995. Motion passed. C. Motion was made by Nancy Achenbach and seconded by Judith Corlett to recommend approval of the application from Greater Lansing Arts Council to have the Silver Bells in the City special event November 17 & 18, 1995. Motion passed. Tabled Items: a. Food vending locations - The Board directed the President to send a letter to the Mayor with a copy to Dennis Sykes, Planning Director, expressing the Board intent to set up food vending locations along East Michigan Avenue in accordance with their design under Chapter 812.06 of City Ordinance. New Business: a. Kelly Thompson brought to the Board the latest information on the status of the Principle Shopping District concept. A motion was made by Judith Corlett and seconded by Nancy Achenbach to back the proposed concept for the principle shopping district. Motion passed unanimously 4 yes. Old Business: a. A memo from the Public Service Department was received showing that all utilities responsible for unfinished sidewalk work in the Downtown Mall area had been requested to have that work properly completed by November 17, 1995. Also, Diane Townsend answered questions from September meeting on trash recepticles, benches, and tree grates. Tree grates have been repaired or replaced, follow-up memo sent to maintenance regarding status of benches and trash barrels. A Motion of Excused Absence for G. Sal Gani and H.A. Welch was made by Nancy Achenbach and seconded by Judith Corlett. Motion passed. There were no additional remarks from the public or Parks and Recreation representatives. Nanch Achenbach asked about the possibility of getting new "No riding bikes or skateboarding" signs along the mall and/or getting current signs repositioned to make it easier for folks to see them. Dave Berridge said Transportation will take care of the signs. Dave Berridge suggested the Board consider rolling the mall maintenance into the Principle Shopping District. The Board will consider it at the next meeting. Motion to adjourn was made by Nancy Achenbach and seconded by Judith Corlett. Motion passed and meeting was adjourned at 8:58 a.m. Respectfully Submitted, Diane G. Townsend, Secretary CITY OF LAPSING, MICHICAN - r PARKS AND RECREATION DEPART1,1E TP Downtown Mall and Environs Advisory Board 'J U November 14 1995 Lrt`,� (,?'' f r �� Cl Er'?t The regular monthly meeting of the Downtown Mall and Environs Advisory Board was called to order at 8:15 a.m. by Chairperson John Decker. Board members in attendance were: Nancy Achenbach, John Decker, David Berridge, Judith Corlett, H.A. Welch, and Jeffrey Case. Others in attendance were: Diane Townsend, Parks and Recreation. A motion for approval of the minutes from the meeting of October 10, 1995 by Dave Berridge and seconded by H.A. Welch. Motion passed. A motion for approval of the agenda was made by Judith Corlett and seconded by Nancy approval- Achenbach with the addition of 6.b. Old Newsboys paper sale. Motion passed. Receipt of c' nmw ications/Petitions for Information/Referral: Diane Townsend shared the memo received from Jane Dykema, Public Service Engineer, responding to our request to have sidewalk in Downtown repaired (on file) . The various utility agencies who are responsible for the sidewalk removals have been sent a letter requiring then to repair the sidewalk properly on or before November 15, 1995. Request for Use of Downtown Mall and Environs: a. Fest Eve - A motion was made by Judith Corlett and seconded by Nancy Achenbach to recommend approval of the request for Temporary Encroachment by Fest Eve on December 31, 1995 for a non-alcoholic New Year's Eve party in Downtown Lansing. Motion passed. b. Old Newsboys - A motion was made by Nancy Achenbach and seconded by Judith Corlett to recommend approval of the request for Temporary Encroachment by the Old Newsboys for their annual paper sale on December 15, 1995. Motion passed. Tabled Items: a. Food vending locations - At the October meeting, the Board directed the President to send a letter to the Mayor expressing the Board intent to set up food vending locations along East Michigan Avenue in accordance with their design under Chapter 812.06 of City Ordinance. John Decker came back to the Board with some questions on the attitude that letter should take. John Decker will now send the letter (copy attached) . There was no New or Old Business. A Motion of Ekcused Absence for G. Sal Gani was made by Dave Berridge and seconded by H.A. Welch. Motion passed. There were no additional remarks from the public or Parks and Recreation representatives. Motion to adjourn was made by Judith Corlett and seconded by H.A. Welch. Motion passed and meeting was adjourned at 8:50 a.m. Respectfully submitted, Diane G. Townsend, Secretary CITY OF LANSING, MICHIGAN PARKS AND RECREATION DEPARTMENT Downtown Mall and Environs Advisory Board December 12, 1995 The regular monthly meeting of the Downtown Mall and Environs Advisory Board was called to order at 8:10 a.m. by Chairperson John Decker. Board members in attendance were: John Decker, G. Sal Gani, David Berridge, and Jeffrey Case. Board members absence were: Nancy Achenbach, Judith Corlett, and H.A. Welch. Others in attendance were: Diane Townsend and R. Eric Reickel, Parks and Recreation and Bob Johnson, Mayor's Office, Greg Williams, Chuck Marquardt, Antonio Sharpe, Sherri S. Bastian and Joel Stachnik. A motion for approval of the minutes from the meeting of November 14, 1995 by Dave Berridge and seconded by G. Sal Gani with the correct date of November 14 showing on the minutes. Motion passed. A motion for approval of the agenda was made by G. Sal Gani and seconded by Dave Berridge with the addition of 6.b. Antonio Sharpe, c. Michigan PRIDE, d. Downtown Sports Page, and e. Mark Myers and Sherri Bastian. Motion passed. Receipt of Communications/Petitions for Information/Referral Diane Townsend has received a letter from Steve Morris about his application to the Michigan Liquor Control Commission to allow the serving of beer and wine in his outdoor seating area. Request for Use of Downtown Mall and Environs a. Exchange Club - Salvation Army Bell-ringers Day - December 4, 1995 - A motion to recommend approval for the Temporary Encroachment December 4, 1995 by the Exchange Club made by Dave Berridge and seconded by Jeff Case. Motion passed. b and e. Both Antonio Sharpe and Sherri Bastian were requesting Temporary Encroachments for food vending in the Downtown Mall area. They were advised that requests for permits are taken up each March and their applications will be kept on file and reviewed at that time. C. Michigan PRIDE - Chuck Marquardt on behalf of Michigan PRIDE requested a Temporary Encroachment for the annual rally and festival at the Capitol. A motion was made by Dave Berridge and seconded by Sal Gani to express the Board's support for the date and use of the North Washington pedestrian mall for their event contingent upon working out details for street closings. The Board will defer their final decision for at least 30 days to allow the event organizers and City staff time to work out details. Motion passed. d. Downtown Sports Page - The Board reviewed the application for a Business Extension License for the Downtown Sports Page. The Board requested Diane Townsend contact the Liquor Control Commission and find out if there is some way other than approving this application which will satisfy their demands. She will explain the rules for the application process which do not allow the Board to approve an application at this time. There were no tabled items or new business. _Old Business: Letter from John Decker on behalf of the Downtown Mall Board to Mayor Hollister-There was a great deal of discussion about how best to handle the street vending requests in the area of the new baseball stadium. Current City Ordinance does not provide regulation in areas outside the Downtown Mall. Bob Johnson was asked to do some fact finding to find out how other areas with minor league baseball teams handle outside vending around their stadiums. It is also suggested that a committee be formed to determine how to bring the baseball stadium environs into the downtown mall area and how to amend the ordinance to allow for regulation of vending and possibly a buffer zone. This committee could be made up of representatives from the following groups: City Attorney, Mayor, Traffic, Downtown Mall Board, and the discussed Principal Shopping District group. A motion of excused absence for Nancy Achenbach and H.A. Welch was made by Dave Berridge and seconded by Jeff Case. Motion passed. During remarks by Board members Dave Berridge expressed concern that the short time frame be kept in mind and all recommended changes to the Downtown Mall and Environs Ordinance be made keeping in mind the need for speed in completing the process. Motion to adjourn was made by Dave Berridge and seconded by Jeff Case. Meeting was adjourned at 9:30 a.m. Respectfully submitted, Diane . Townsend, Secretary SPECIAL ASSESSMENT SERVICES PROVIDED THROUGH THE WASHINGTON MALL AND ENVIRONS 1V h MAINTENANCE CONTRACT 1995-96 : ...a:ir01 UNSl►`�'C CITY CLERK District 1 - Public sidewalks from Grand Avenue to Capitol Avenue and from Lenawee Street to Shiawassee Street. a) Mechanical sidewalk sweepings two days per week March - November for a maximum of 77 sweepings. b) Snow removal to 48 inches. Complete as soon as possible, or within 24 hours. c) Snow ridge cut throughs when the snow ridge exceeds four (4) inches in height as measured from the sidewalk surface. d) Planter tub maintenance (city pays 50 percent of cost) . e) Special cleanups in November and March plus periodic winter cleanup as requested. f) Special clean up employees (for sidewalk trash and litter) Monday through Friday, April through October totaling 1,144 maximum hours for Washington and another 1,144 maximum hours for the off Washington sidewalks. —g) Holiday decorations." h) City administration of special assessment collection and contract compliance. Landscape maintenance in District 1 is paid directly by the City. District 2 - Public sidewalks from Cedar Street to Grand Avenue and from Kalamazoo Street to Shiawassee Street plus Grand Avenue from Lenawee Street to Kalamazoo Street. a) Mechanical sidewalk sweepings two days per week March - November for a maximum of 77 sweepings. b) Snow removal to 48 inches. Complete as soon as possible or within 24 hours. c) Snow ridge cut throughs when the snow ridge exceeds four (4) inches in height as measured from the sidewalk surface. d) Special cleanups in November and March plus periodic winter cleanup as requested. e) Special clean up employees (for trash and litter) Monday through Friday, April through October totaling 450 maximum hours. f) City administration of special assessment collection and contract compliance. Concerns regarding maintenance can be reported to the Parks and Recreation Department, Attention: Phil Dorland, Deputy Director 4th Floor City Hall, 124 W. Michigan Avenue, Lansing, MI 48933-1688. Telephone 483-4277. The Downtown Mall and Environs Advisory Board meets the second Tuesday of each month on the 4th Floor of City Hall at 8:00 A.M. 021395 DM1 :5