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HomeMy WebLinkAbout1996 Downtown Lansing Inc Interim Bylaws INTERIM BYLAWS U CLER, Minutes of a Special Meeting of the Board of the Lansing Principal Shopping District Board held on the 2 5 day of October, 1996 at _00 o'clock p.m., prevailing Eastern Time. PRESENT: Board MemberST Rarrnn T.p_ri el i i C UannPKPrkhnvP , 7 Chin P . Cook , V. Bonham, Jr . , K. Stockwell , J . Corlett The following preamble and resolution were offered by V . Bonham , J r . and supported by T. Barron WHEREAS, the City of Lansing, Counties of Ingham and Eaton, Michigan(the "City") has established the Lansing Principal Shopping District Board (the "Board") pursuant to the provisions of Act 120, Public Acts of Michigan, 1961, as amended; and WHEREAS, the City Ordinance establishing the Board requires that certain bylaws and rules of procedure be adopted by the Board; NOW, THEREFORE, BE IT RESOLVED THAT: 1. The following shall be the Interim Bylaws of the Board; A. Regular meetings of the Board shall be determined by the Board each year by resolution, which said meetings may be adjourned by action of the Board from time to time to a definitely fixed place, date and time. B. Special meetings of the Board shall be called by the Chairperson of the Board or by any two (2) members of the Board. Written notice of special meetings of the Board shall be either (a) served personally on each member of the Board or left at his or her usual place of employment or residence not less than twenty-four (24) hours prior to the time of the special meeting; (b) given 1 I personally by telephonic communication to each member of the Board not less than twenty-four (24) hours prior to the time of the special meeting; or (c) given by first class mail to each member of the Board not less than seventy-two (72) hours prior to the time of the special meeting. In the event of notice of a special meeting by telephonic communication with each member of the Board, an affidavit shall be filed by the person giving notice of said special meeting to a Board member by telephonic communication that notice was given to the Board member by such means. Public notice of all regular, special or rescheduled regular meetings of the i Board shall be given pursuant to the applicable provisions of Act 267 of the Public Acts of 1976, as amended. Any meeting at which all members of the Board are present shall be a legal meeting of or the conduct of business notwithstanding the fact that it was not called in a manner set forth above and notwithstanding the fact that notice of the meeting was not given in the manner set forth above, provided, that notice of such meeting of the Board was given in accordance with the provisions of Act 267 of the Public Acts of 1976, as amended. Any action of the Board taken without notice to a Board member as hereinabove required shall be valid if such Board member not so notified at any time before or after the action is taken submits a signed waiver of notice, and, if signed after the action was taken, also ratifies the action so taken. C. A majority of the qualified voting membership of the Board shall constitute a quorum. Except as otherwise provided in the Ordinance establishing the Board or Act 120 of the Public Acts of Michigan 1961, all proceedings of the Board shall require for 2 favorable action a majority vote of the qualified voting members of the Board present at the meeting, a quorum also being present. D. The Board shall act by resolution or motion and shall keep a journal of its proceedings, which shall be signed by the Secretary. Said journal shall show how each member voted and each member shall vote upon all motions and resolutions unless he is disqualified from voting thereon by reason of any direct or indirect personal interest as defined by the State of Michigan Conflict of Interest Laws. E. All checks over $100.00 of the Board and requests to the City Finance Department for draws against the Board's account shall be executed by the Treasurer or his designee and any one other Board member officer, or their facsimile signatures. F. The Treasurer shall make a monthly report of receipts and disbursements of the funds of the Board for the preceding month at each regular meeting. G. The officers of the Board shall consist of a Chairperson, who shall be the chief executive officer of the Board and shall preside at all meetings of the Board, a Vice Chairperson, a Secretary, a Treasurer, and an Executive Director. Except as provided herein and in Section J of these bylaws, officers shall be members of the Board and shall be elected by the Board at the Board's annual meeting to be held in July. The Executive Director shall be the chief operating officer of the Board and shall have general charge of the operations of the Board, subject to the direction of the Board. The Executive Director shall not be a member of the Board. The Executive Director shall be employed by the Board pursuant to a contract of employment of specific duration. 3 H. In case of the temporary absence of disability or any officer, the Board may appoint some other member of the Board to act temporarily in his or her stead, except that in the case of the temporary absence or disability of the Chairperson, the Vice- Chairperson of the Board shall act as Chairperson. I. The Board by resolution may establish advisory committees for the purpose of assisting the Board in the discharge of its duties. The resolution establishing an advisory committee shall state the names of the committee members, their terms of office and the committee's function. J. The Board may appoint a recording secretary and deputy treasurer who need not be members of the Board. K. All actions of the Board shall be governed by Mason's Rules of Order if not inconsistent with the Ordinance establishing the Board or its Bylaws. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same hereby are rescinded. AYES: T_Barron , G . Torielli , C . VanDeKerkhove , J . Chin P . Cook ,_V. Bonham, Jr. , K . Stockwell , J . Corlett NAYS: NONE 4 RESOLUTION DECLARED ADOPTED. Secretary, Lansing Principal Shopping District Board I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Board of the Lansing Principal Shopping District Board, Lansing, Michigan at a Special Meeting held on October 25, 1996, and that public notice of said meeting was given pursuant to and in full compliance with Act No. 257, Public Acts of Michigan, 1976. Secretary, Lansing Principal Shopping District Board 5