Loading...
HomeMy WebLinkAbout2004 HRCS Meeting Minutes City of Lansing Human Relations and Community Services Department Human Relations and Community Services Advisory Board January 8, 2004 Minutes CALL TO ORDER The October meeting of the Human Relations and Community Services Advisory Board was called to order by Chairperson Monica Martinez at 6:17 p.m., 124 W. Michigan Ave., 9th Floor, City Hall, Lansing, MI. Present: Cheval Breggins, Monica Martinez, Gordon Steinhauer, and Steve Willobee. Absent: Rev. Kirklin Hall (excused), Amy Hodgin (unexcused) Staff: Willard Walker Director, and Carol Walton APPROVAL OF AGENDA Gordon Steinhauer moved to approve the agenda. The motion was supported by Cheval Breggins and carried unanimous. PUBLIC COMMENT No Report LPD LIASON'S REPORT Edward Forrest made comments on the Police Department's Annual Report. He reported that Lansing has had a decrease in crime that is contributed to a number of factor's with the most critical factor being the continued collaboration with neighborhood organizations and community groups. Edward addressed the news report in reference to the complaint filed by a Police Office and the A.C.L.U. The officer exhausted the process available to him within the department then looked towards the A.C.L.U. to help get assistance with his complaint. The Police department complaint process is currently under review. COMMUNICATIONS No Communications Human Relations and C�- iunity Services Advisory Board Minutes of January 8, 2004 Page 2 APPROVAL OF MINUTES Gordon Steinhauer moved to approve the minutes of October 2, 2003. Steven Willobee supported the motion. COMMITTEE REPORTS Budget/Program Committee None Policy Committee None PETITIONS/COMPLAINTS None CHAIRPERSON'S REPORT Gordon Steinhauer suggested that Monica delegate. DIRECTOR'S REPORT Willard expressed the need to find new board members. He informed the board that the staff's retreat would be held on January 21, 2004 and all were invited to participate. Willard updated the group on the Mayor's Initiative on Race and Diversity's Health Issue area group, and announced that the 2nd Annual Conference on Race and Diversity will be held on March 22 from 10:30 — 2:00 p.m. at the Lansing Center. Linda Parker, MDCR Director will be the keynote speaker, a report will be given to the community on the first year accomplishments, as well as, what will happen in the second year. A report will be available by the board's meeting in March. Willard announced that that the Martin Luther King, Jr. program will be held from 12:00 — 1:00 in the City Council Chamber on March 16. The Holiday Commission's Martin Luther King, Jr. program will be held on March 19 at the Lansing Center starting at 11:0 a.m. Willard stated that the department will be more deliberate in how grants are made and monies distributed. The department will conduct an agency meeting later this month to discuss being a little more competitive, and use grant making to effectively implement it's plan. Human Relations and Ct iunity Services Advisory Board Minutes of January 8, 2004 Page 3 OLD BUSINESS a. Bias Crime Task Force Report. Monica Martinez recommended that each board member should thoroughly review this document and be prepared for discussion at the November 6th board meeting. b. City Charter; Review HR&CS Board's Rules of Procedure NEW BUSINESS a. Budget letter to City Council NEXT MEETING The next meeting is scheduled for Thursday, February 12, 2004 at 6:00 p.m., 124 W. Michigan Ave., ADJOURNMENT The meeting was adjourned at 7:55 p.m. City of Lansing Human Relations and Community Services Department Human Relations and Community Services Advisory Board February 12, 2004 Minutes CALL TO ORDER The February meeting of the Human Relations and Community Services Advisory Board was called to order by Chairperson Monica Martinez at 6:17 p.m., 124 W. Michigan Ave., 9th Floor, City Hall, Lansing, MI. Present: Cheval Breggins, Monica Martinez, Gordon Steinhauer, and Steve Willobee. Absent: Rev. Kirklin Hall (excused), Amy Hodgin (unexcused) Staff: Willard Walker Director, and Carol Walton APPROVAL OF AGENDA Gordon Steinhauer moved to approve the agenda. The motion was supported by Cheval Breggins. Motion carried unanimous. PUBLIC COMMENT No Report LPD LIASON'S REPORT Edward Forrest made comments on the Police Department's Annual Report. He reported that Lansing has had a decrease in crime that is contributed to a number of factor's with the most critical factor being the continued collaboration with neighborhood organizations and community groups. Edward addressed the news report in reference to the complaint filed by a Police Office and the A.C.L.U. The officer exhausted the process available to him within the department then looked towards the A.C.L.U. to help get assistance with his complaint. The Police department complaint process is currently under review. COMMUNICATIONS No Communications Human Relations and imunity Services Advisory Board Minutes of February 12, z004 Page 2 APPROVAL OF MINUTES Steven Willobee moved to approve the minutes of January 8, 2004 with corrections. Cheval Breggins supported the motion. Motion carried unanimous. COMMITTEE REPORTS Budget/Program Committee Gordon Steinhauer reported that the committee met and reviewed the budget with department staff. He reported on the budget document. Gordon stated that the budget is primarily driven by salaries and miscellaneous items. He stated that the revenue budget represents the human services (1.25% _ $1,300,000.00) and city supported agency monies ($600,000), the total budget for the year is 2, $606,659.00. In addition, $100,000.00 is being submitted for a new program. Five programs were deleted for a budget total amount of $94,000.00. Another nine programs were deleted totaling $100,000.00. In order to accommodate a reduction in the budget, some of the monies in human services funding will be moved into city supported funding and vice-versa. Gordon stated that part of the concern that should be reviewed is that every one of the agencies receiving funding has had the same amount funded to them for years. We need to get selective about how much money agencies get as opposed to them getting the same amounts every year. Gordon recommended to Kip Gomoll that language from the board be put in a letter to Council, noting that the intended use of the dollars given to agencies will be subject to audit and the total budget will not exceed the amounts currently in place. Monies need to be given based on need. Gordon reported on the new program for $100,000.00 and recommending that it not come out of the department's budget. Basically, this new program which is to get $100,000.00 in year 2005 and increase it to $300,000.00 and combine the dollars with the Ingham County Health Department so that all uninsured resident's of the City of Lansing will have some health coverage. This is in compliance with the legal mandates of the Charter of the City of Lansing and it would distinguish Lansing as being one of the first two municipalities in the state to do this and possibly the first two in the country. Policy Committee Monica Martinez reported that the board members meet as a Committee of the Whole. Items that need to be discussed are the Mayor's Initiative on Race and Diversity, the Civil Rights Ordinance, EEO, Affirmative Action, Minority Procurement, the board, the department and agency funding, increasing board Human Relations and munity Services Advisory Board Minutes of February 12, z004 Page 3 membership and, updating of the board information on the City's web site (include the 2004 meeting schedule). Monica suggested that the Board meet sometime in March as a committee of the whole and in addition, conduct the regular monthly board meeting. Steven Willobee suggested that initially no staff person should be present until the board decides on how to proceed. The Board agreed to conduct their committee of the whole meeting on March 4, 2004 at Bonnie's Place at 6:00 p.m. and establish a regular committee of the whole meeting date/time at that meeting. The board will conduct its regular monthly meeting on Thursday, March 18, 2004 at 6:00 p.m. PETITIONS/COMPLAINTS None CHAIRPERSON'S REPORT Monica gave her "kudos" to the department for their Martin Luther King, Jr. program on January 16, 2004 as well as, the Martin Luther King, Jr. luncheon on January 19, 2004. Monica expressed her appreciation for the State of the State and the State of the City addresses. Monica announced to the committee that Dick Gregory would be at the Capital on February 25, 2004 from 4:00 — 7:30 p.m. for a Black History Month program. She also announced that the Cesar Chavez day celebration is taking place on March 31, 2004 at the Lansing Center. Monica distributed a packet of information regarding Civil Rights. She felt that this would give board members a perspective on what other cities have. DIRECTOR'S REPORT Willard Walker reported that the department met with agencies to discuss the need for them to meet together and share information. Agencies will have opportunities to learn new ways of doing business and restructure. Willard will suggest to the Mayor that the city create 3 years grants in lieu of going through the grant process every year. Willard stated that internally more work is being added on staff. We need to find ways to get agencies not only to restructure but also, to seek funds from other sources. Human Relations and imunity Services Advisory Board Minutes of February 12, z004 Page 4 Willard reported that a group called Citizen's for a United Michigan, headed by Brig. General Michael J. Rice is working towards keeping the Affirmative Action laws in place in Michigan. Willard reported that the staff retreat will take place on Monday, February 16, 2004 from 8:00 — 5:00 p.m. at the Public Service O&M conference room #220-B. There will be structured discussion on departmental plans and strategies. Staff will take a look at their functions and review the Mayor's and Council's priorities. Staff will also review what work they can and cannot do. Most of what the department does is driven by the Charter. Board member were invited and encouraged to attend. Willard reminded board members that the Youth Race and Diversity conference would be held on Friday, March 19, 2004 from 9:00 — 4:00 p.m. at the Lansing Center. The Mayor's Initiative on Race and Diversity conference will be held on Monday, March 22, 2004 from 10:30 — 2:00 p.m. at the Lansing Center. OLD BUSINESS a. Bias Crime Task Force Report. Monica Martinez recommended that each board member should thoroughly review this document and be prepared for discussion at the November 6th board meeting. b. City Charter; Review HR&CS Board's Rules of Procedure NEW BUSINESS a. Budget letter to City Council was resent to the department for changes and the members present agreed to have the Chairperson, Monica Martinez sign the letter on behalf of the board. NEXT MEETING The next meeting is scheduled for Thursday, February 12, 2004 at 6:00 p.m., 124 W. Michigan Ave., ADJOURNMENT The meeting was adjourned at 7:55 p.m. City of Lansing Human Relations and Community Services Department Human Relations and Community Services Advisory Board May 6, 2004 Minutes CALL TO ORDER The May meeting of the Human Relations and Community Services Advisory Board was called to order by Chairperson Monica Martinez at 6:08 p.m., 124 W. Michigan Ave., 9th Floor, City Hall, Lansing, MI. Present: Cheval Breggins, Sena Dorleku, Rev. Kirklin Hall, Monica Martinez, and Gordon Steinhauer. Absent: Steven Willobee (excused), Amy Hodgin (unexcused) Staff: Willard Walker Director, and Carol Walton APPROVAL OF AGENDA Gordon Steinhauer moved to approve the agenda. The motion was supported by Rev. Hall. Motion carried unanimous. PUBLIC COMMENT No Report LPD LIASON'S REPORT No Report COMMUNICATIONS No Communications APPROVAL OF MINUTES Gordon Steinhauer moved to approve the minutes of February 12, 2004 with corrections. Steven Willobee supported the motion. Motion carried unanimous. Human Relations and imunity Services Advisory Board Minutes of May 6, 2004 Page 2 COMMITTEE REPORTS The committee met as a whole on March 4, 2004 in an effort to prioritize its past efforts, i.e., Affirmative Action, Mayor's Initiative on Race and Diversity. The group discussed the necessity of amending the bylaws to combine the committees into one committee. The members discussed the evaluation of the department and the need to get from the Director the departments goals and objectives for the upcoming year. Budget/Program Committee Policy Committee PETITIONS/COMPLAINTS None CHAIRPERSON'S REPORT Gordon Steinhauer moved to change the meeting dates and times to the 3rd Tuesday or Wednesday of each month at 6:00 p.m. to accommodate board members schedules. The decision as to whether the meeting would be held on Tuesday or Wednesday would be decided after contact was made with board member Steven Willobee about his availability. Rev. Hall supported the motion. Motion carried unanimous. Monica and Carol will check on Steven's availability. Rev. Hall suggested the Mayor meeting with the board and let them know his vision and his expectations of the board. Monica suggested that the board do mini teambuilding exercises and learn about each other, what each board member's does and what their connection is within the community. This exercise will be done to make the board stronger and more useful for the department. Monica suggested doing a briefing with the department on a weekday at 4:00 p.m. after the department plan has been finalized. Human Relations and nmunity Services Advisory Board Minutes of May 6, 2004 Page 3 DIRECTOR'S REPORT Willard Walker and Monica Martinez will meet monthly prior to the regular scheduled monthly board meeting to discuss the agenda and programmatic issues. Willard stated that the department's final budget hearing is scheduled for May 7, 2004. He stated that Council may ask the department to work on Lansing's South Side and Ingham County may provide some funding towards this effort. It is also a goal to decrease the budget for the Race and Diversity Initiative on look for grant monies. The department will write and review the grants. Willard reported that there are a couple of programmatic issues that need to be resolved for the Mayor's Initiative on Race and Diversity they are as follows: (a) Ad-hoc committees (b) Rules of Procedure/By-laws so that there is structure when changing the Advisory and Issue Groups Officer's i.e., Chair's, Co-chairs, Secretaries, training, etc. Willard is working on the selection of members to sit on the Ad-hoc committee. Willard reported on activities for the Initiative in 2005. He stated that he will re- work and layout functions for the FY04/05 plan. He is working towards the creation of a series of activities to involve more individuals and organizations to hold public forums. These activities will require that the advisory group members get personally involved in the activities. The department will conduct a meeting with all funding agencies before the new fiscal year and update the agencies to new reporting methods and contract language. OLD BUSINESS No Report NEW BUSINESS a. Joan Bauer, Carol Wood, and Randy Williams approached Gordon Steinhauer individually after a meeting a Dwight Rich middle school. He stated that there perception of the department is good, however, they did not like the way the department and the board audits agencies. Gordon informed them that we cannot afford to do a financial audit on every agency and doing a traditional audit on all the agencies is not functional for the department or the committee. However the board and the department are working to increase the amount of information that agencies have to report on. Human Relations and nmunity Services Advisory Board Minutes of May 6, 2004 Page 4 Gordon informed the Council members that the board discussed developing a checklist and a self scoring report card. When they are received by the department it is at that point that a staff person can get involved if the report card shows issues of concern. The board could also require that every funding agency must have an outside independent audit and the board can, at its discretion, request to see a copy of their audit or the very least, their management letter for putting out the audit. ANNOUNCEMENTS: The board's Lugnut game date is Friday, July 23rd at 7:05 p.m., the African American Parade and Picnic is Saturday, August 7th. The parade begins downtown at 11:00 a.m. and the picnic immediately follows at Ferris Park. NEXT MEETING The next meeting is scheduled for Tuesday, June 15, 2004 at 6:00 p.m., 124 W. Michigan Ave., ADJOURNMENT The meeting was adjourned at 7:51 p.m. City of Lansing Human Relations and Community Services Department Human Relations and Community Services Advisory Board June 15, 2004 Minutes CALL TO ORDER The June meeting of the Human Relations and Community Services Advisory Board was called to order by Chairperson Monica Martinez at 6:20 p.m., 124 W. Michigan Ave., 9th Floor, City Hall, Lansing, MI. Present: Cheval Breggins, Sena Dorleku, Amy Hodgin, Monica Martinez, Gordon Steinhauer, and Steven Willobee Absent: Rev. Kirklin Hall (excused) Staff: Kip Gomoll, Deputy Director, and Carol Walton APPROVAL OF AGENDA Gordon Steinhauer moved to approve the agenda. The motion was supported by Rev. Hall. Motion carried unanimous. PUBLIC COMMENT No Report LPD LIASON'S REPORT No Report COMMUNICATIONS No Communications APPROVAL OF MINUTES Gordon Steinhauer moved to approve the minutes of May 6, 2004 with corrections. Steven Willobee supported the motion. Motion carried unanimous. Human Relations anc mmunity Services Advisory Board Minutes of June 15, 20u4 Page 2 COMMITTEE REPORTS Budget/Program Committee None Policy Committee None PETITIONS/COMPLAINTS None CHAIRPERSON'S REPORT Monica reported that an individual in the 4t" Ward is interested in being a member of the board; however, the current vacancy is in the 2"d Ward. Discussion took place regarding unexcused member absences. The bylaws state that if a board member has three (3) unexcused absences from regular meetings during the calendar year shall be removed from the Board. Upon the third unexcused absence for the calendar year of a member, the Chairperson of the Board shall notify the member of their removal..... In the future, procedures for members not in good standing will be adhered to. Amy stated that she would like to complete her board term that expires on June 30, 2005. Monica stated that the board voted to change their meeting date to the 3rd Tuesday of the month at 6:00 p.m. to better accommodate board members schedules. This change will allow board members to make the meetings on a regular basis with less excused and unexcused absences. Monica instructed all board members to contact Carol Walton before each board meeting if any member is unable to attend. If she has not been contacted all members are expected to be present at all meetings. If there is no quorum the available members will meet for an informational meeting. Human Relations anc -nmunity Services Advisory Board Minutes of June 15, 20u4 Page 3 Board members had discussion regarding board orientation with the Human Relations and Community Services Department staff. This orientation will help the board define its role and learn the department functions. A tentative schedule involves meeting on the regular board meeting date and time away from City Hall. Monica will meet with Willard and Kip to set an agenda for the orientation. Monica and Gordon will work together to create some team building activities. DIRECTOR'S REPORT Kip Gomoll distributed and discussed pending civil rights claims as of June 8, 2004, a copy of a draft ordinance that was introduced by City Council. It has to do with prior diversity in the city. Willard was asked to draft an executive order regarding the draft. Willard suggested that the Mayor's staff handle this issue, and a copy of a report that contained city supported allocations for agencies that were approved for FY04/05 funding (see attachments). OLD BUSINESS No Report NEW BUSINESS No Report NEXT MEETING The next meeting is scheduled for Tuesday, July 20, 2004 at 6:00 p.m., 124 W. Michigan Ave., ADJOURNMENT The meeting was adjourned at 8:12 p.m. .... DRAFT City of Lansing Human Relations and Community Services Department Human Relations and Community Services Advisory Board July 20, 2004 Minutes CALL TO ORDER Chairperson Monica Martinez called the July meeting of the Human Relations and Community Services Advisory Board to order at 6:50 p.m., 124 W. Michigan Ave., City Hall Lobby, Lansing, MI. Present: Cheval Breggins, Monica Martinez, Gordon Steinhauer, and Steven Willobee Absent: Sena Dorleku (unexcused), Rev. Kirklin Hall (unexcused), and Amy Hodgin, (unexcused) Staff: Willard K. Walker, Director, and Carol Walton APPROVAL OF AGENDA Gordon Steinhauer moved to approve the agenda as revised. Steven Willobee supported the motion. Motion carried unanimous. PUBLIC COMMENT No Report - LPD LIASON'S REPORT `• CD No Report COMMUNICATIONS A. A flyer was distributed regarding the Race & Diversity Back to School Picnic being held on Saturday, August 14, 2004 from 12:00 — pm. — 5:00 p.m. B. African American parade will take place on Saturday, August 6, 2004 at 11:00 a.m. with a picnic following at Ferris Park. Gordon Steinhauer recommended that the department ride in a parade so that the department can receive some public recognition. Steven Willobee moved to recommend that for next year's African American Parade and Picnic the board think of possible ways to support the department. Gordon Steinhauer amended the motion to include all ethnic parades. Motion carried unanimous. Human Relations and Community Services Advisory Board Minutes of July 20, 2004 Page 2 APPROVAL OF MINUTES Steve Willobee moved to approve the minutes of June 15, 2004. Cheval Breggins supported the motion. Motion carried unanimous. COMMITTEE REPORTS Budget/Program Committee a. Update on Race & Diversity— Gordon Steinhauer Gordon reported that Willard Walker that Cheval Breggins, Sherry Gill, Janet Clark, and Ed Forrest form a committee and provide some structure and foundation to the Race & Diversity Advisory Group. Gordon reported that he asked that Willard and the HR&CS Department staff not attend the meetings so that the group will get the message that the HR&CS staff is supposed to be a resource available to assist. The group is supposed to be a community initiative and the group needs to hold itself together. Gordon reviewed some of the issues/concerns of the current advisory group structure, they include; the size of the group, the make-up of the membership, the appointment process, the re-appointment criteria, leaderships roles, re-election criteria, and attendance/contribution criteria. A second concern dealt with the issue area teams that include; what is the make-up of the issue teams, how large are they, and how will they get funding. Thirdly, what is the relationship between the issue teams and the advisory group? This sub-committee is working to create synergy between all the issue area groups along with the advisory group. Gordon stated that the issues groups would work independently but need to fit together. The Policy group that Willard has created for the Race and Diversity Initiative will work to make sure issue area team activities are coordinated among the group's, they will review group meetings, frequency of meetings and governing style. This group will create ways to measure community input and support and ways to study whether or not progress is being made in the community. Lastly, this group will develop a structure for financial needs and resources. It is this group's goal to have a document containing all this information, available for review in August. Policy Committee None PETITIONS/COMPLAINTS Discussion took place regarding the incident between the Police and the twelve-year-old girl at Advent House, and Police Officer training. Human Relations and Community Services Advisory Board Minutes of July 20, 2004 Page 3 CHAIRPERSON'S REPORT Discussion took place regarding the board members participating in diversity activities, i.e., youth picnic, African American parade, Tri-County Summer Festival, and other community activities scheduled throughout any given year. It was also suggested that the department/board participate in parade such as riding in a convertible with the department/board information displayed on the outside of the vehicle. Monica asked that the board members be provided with a "running list" of events to attend to help keep the members informed. She also requested using the email as a way for member to keep each other informed. DIRECTOR'S REPORT Willard distributed and discussed a copy of the City Ordinance that makes up the department's human services budget. He informed the board that the Federal government is subpoenaing the NYPPP Board members. Willard reported that the Homeless Resolution/HUD Grant went to the City Council for approval of $1,009,000.00. The monies will be distributed to the Lansing Housing Commission, Salvation Army, and Advent House Ministries. HUD has required that some of the monies be used to provide an information system (H.M.I.S) so HUD can have a better data on the homeless population. Each funded organization will receive new software and training on the software for one year and then they must enter the data themselves with the Human Relations and Community Services Department monitoring their progress. Willard discussed with the board members issues pertaining Police Officer's and the Police Administration and the internal conflict and changes that are taking place within that department. OLD BUSINESS a. Excused and Unexcused Absences — Monica recommended that at the discretion of the board, A member with four excused or unexcused absences from regularly scheduled meetings, per calendar year, will, at the discretion of the board, be removed from the board. A member with three unexcused absences from regularly scheduled meetings, per calendar year, will be removed from the board. The board will vote on this recommendation at the August 17, 2004 regularly scheduled board meeting. NEW BUSINESS a. Election of Officers — Steve Willobee moved to table the elections until the August meeting, supported by Cheval Breggins. Motion carried unanimous. b. Team Building — Board members went through a serious of team building exercises that focused on creating a "Learning Team" (see attached). Human Relations and Community Services Advisory Board Minutes of July 20, 2004 Page 4 NEXT MEETING The next meeting is scheduled for Tuesday, August 17, 2004 at 6:00 p.m., 124 W. Michigan Ave., 9th Floor, City Hall. ADJOURNMENT The meeting adjourned at 9:45 p.m. City of Lansing Human Relations and Community Services Department Human Relations and Community Services Advisory Board September 21, 2004 Minutes CALL TO ORDER Chairperson Monica Martinez called the September meeting of the Human Relations and Community Services Advisory Board to order at 6:17 p.m., 124 W. Michigan Ave., 91h FI., City Hall, Lansing, Mi. Present: Cheval Breggins, Rev. Kirklin Hall, Amy Hodgin, Monica Martinez, and Steven Willobee Absent: Sena Dorleku (excused) Monica Martinez moved to excuse Sena's absence from the board meeting, supported by Cheval Breggins. Motion carried unanimous. Staff: Willard K. Walker, Director APPROVAL OF AGENDA Agenda was approved by the committee PUBLIC COMMENT No Report LPD LIASON'S REPORT Ed Forrest reported on the ACLU and Department of Civil Rights complaints filed against LPD by police officers. There appears to be no resolution. At this point the complainants may take their cases to court. He also reported that the department brought in Terry Curry from M.S.U. and he did an evaluation of LPD's complaint process and has contracted with the City to assist LPD in looking at revisions and addressing some of the issues in the aforementioned complaints. Willard will talk to the Chief of Police to see if this board can take an active role in closure of the Civil Rights complaints. Human Relations and Comi ty Services Advisory Board Minutes of September 21, 20U4 Page 2 Ed Forrest stated that business, neighborhood organization, and churches, etc. should get involved and play an active role in making an impact on the violence that has occurred near Freddie's Pool Hall. Ed recommended and invited board members to go out and see first hand how these issues unfold. He reported that at the Ice-Breaker held at the Lansing Center, all of the stakeholders took an active role in the responsibility of being part of this event. Over 4,000 people attended the event. Police were visible and in full uniform, parking lots were illuminated and that evenings event went on without any incidents. This procedure will be used for all future major events, if the stakeholders cooperate. COMMUNICATIONS None APPROVAL OF MINUTES Steve Willobee moved to approve the minutes of June 15, 2004. Cheval Breggins supported the motion. Motion carried unanimous. COMMITTEE REPORTS Budget/Program Committee No report Policy Committee No report PETITIONS/COMPLAINTS None CHAIRPERSON'S REPORT No report DIRECTOR'S REPORT Willard Walker reported that the department did not receive any carry forward funds. He informed the board that he would be going to Dayton, OH to take part in a program called Improved Solutions for Urban Systems. Willard reported that race work continues to move forward in a positive manner. The BCFI Summerfest, the Back to School Picnic(s) and the Taste Festival were successful in their own rights. The all agency meeting will be held in October. Agenda items will include finance, recordkeeping and board training. Human Relations and Comi 'ty Services Advisory Board Minutes of September 21, 20u4 Page 3 OLD BUSINESS None NEW BUSINESS a. Election of Officers — Steve Willobee moved to table the elections until the October meeting, supported by Rev. Hall. Motion carried unanimous. b. Discussion took place regarding changing the board meeting date as Sena's school schedule has changed and she will be unable to attend Tuesday board meeting's. NEXT MEETING The next meeting is scheduled for Tuesday, October 19, 2004 at 6:00 p.m., 124 W. Michigan Ave., 9t Floor, City Hall. ADJOURNMENT The meeting adjourned at 8:20 p.m. City of Lansing Human Relations and Community Services Department Human Relations and Community Services Advisory Board October 19, 2004 Minutes CALL TO ORDER Chairperson Monica Martinez called the October meeting of the Human Relations and Community Services Advisory Board to order at 6:30 p.m., 124 W. Michigan Ave., gtn Floor, City Hall. Present: Cheval Breggins, Rev. Kirklin Hall, Monica Martinez, and Steven Willobee Absent: Sena Dorleku (excused), and Amy Hodgin (excused) Staff: Kip Gomoll, Deputy Director, and Carol Walton APPROVAL OF AGENDA Agenda was approved by the committee PUBLIC COMMENT No Report LPD LIASON'S REPORT Ed Forrest reported and discussed the Civil Rights Suit filed against the Lansing Police Department, the arrest of Detective Duso, the departmental complaint process, and the Red Robin shooting. COMMUNICATIONS N.A.A.C.P. Freedom Fund Banquet, Friday, October 29, 2004 at the Holiday Inn South Lansing. APPROVAL OF MINUTES Not approved due to lack of a quorum Human Relations and Community Services Advisory Board Minutes of October 19, 2004 Page 2 COMMITTEE REPORTS Budget/Program Committee No report Policy Committee No report PETITIONS/COMPLAINTS None CHAIRPERSON'S REPORT Monica reminded all board members to talk to at least one member of the Human Relations and Community Services Department staff. DIRECTOR'S REPORT Kip Gomoll reported that the City of Lansing will be participating in Make a Difference Day. Employees will be serving meals and painting the women's dorms at Volunteers of America. He reported that the City has started the budget process for fiscal year 2006 and that the department will be conducting cluster meetings with all city funded agencies. OLD BUSINESS a. Election of Officers b. Possible meeting date change — board members agreed to keep the 3rd Tuesday of the each month and combine the November and December meeting and hold the meeting on Tuesday, November 30, 2004 pending a quorum. Monica will send an email to everyone to check on availability. If there will be no quorum on November 30 the meeting will be rescheduled for Tuesday, December 7, 2004. c. Resolution to honor and recognize the service of Gordon Steinhauer for his service to the HRCS Advisory Board and the community. Cheval and Monica will further discuss this issue. NEW BUSINESS None Human Relations and Community Services Advisory Board Minutes of October 19, 2004 Page 3 NEXT MEETING The next meet) is scheduled for Tuesday, November 30, 2004 at 6:00 p.m., 124 W. Michigan Ave., 9t Floor, City Hall. ADJOURNMENT The meeting adjourned at 8:00 p.m. City of Lansing Human Relations and Community Services Department Human Relations and Community Services Advisory Board November 30, 2004 Minutes CALL TO ORDER Chairperson Monica Martinez called the November meeting of the Human Relations and Community Services Advisory Board to order at 6:10 p.m., 124 W. Michigan Ave., 9tn Floor, City Hall. Present: Cheval Breggins, Amy Hodgin, and Monica Martinez Absent: Sena Dorleku (excused), Rev. Kirklin Hall (excused), and Steven Willobee (excused) Staff: Kip Gomoll, Deputy Director, and Carol Walton Liaison: Captain Edward Forrest, Lansing Police Department (excused) APPROVAL OF AGENDA PUBLIC COMMENT Sharon Granger from the Capital Area United Way gave a presentation on the "Power of We" LPD LIASON'S REPORT No Report COMMUNICATIONS Greater Lansing Holiday Commission is hosting the 20th Annual MLK Luncheon on Monday, January 17, 2005 at the Lansing Center, 333 E. Michigan Ave., 11:00 a.m. The guest speaker is Rev. Dr. Carolyn Ann Knight. Cheval Breggins distributed a Catholic Social Services of Lansing, St. Vincent Home, Inc. Newsletter entitled, "New Heights." APPROVAL OF MINUTES Not approved due to lack of a quorum Human Relations and Community Services Advisory Board Minutes of November 30, 2004 Page 2 COMMITTEE REPORTS Budget/Program Committee No report Policy Committee No report PETITIONS/COMPLAINTS None CHAIRPERSON'S REPORT Monica updated the board on the LPD Community Complaint Discipline Taskforce meeting held on November 23, 2004. DIRECTOR'S REPORT Kip Gomoll reported that the budget is due at the end of December. OLD BUSINESS a. Election of Officers b. Resolution to honor and recognize the service of Gordon Steinhauer for his service to the HRCS Advisory Board and the community. Cheval and Monica will further discuss this issue. NEW BUSINESS None NEXT MEETING The next meeting is scheduled for Tuesday, January 18, 2004 at 6:00 p.m., 124 W. Michigan Ave., 9t Floor, City Hall. ADJOURNMENT The meeting adjourned at 7:51 a.m.