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HomeMy WebLinkAbout2003 HRCS Meeting Minutes CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD January 9, 2003 Minutes CALL TO ORDER The December meeting of the Human Relations and Community Services Advisory Board was called to order by Vice-Chair Amy Hodgin at 6:07 p.m., 124 W. Michigan Ave., 91h Floor, City Hall, Lansing,MI. Present: Cheval Breggins, Amy Hodgin, Monica Martinez, Gordon Steinhauer, Steven Willobee and Thomas Wilson Absent: Rev. Kirklin Hall (excused) Staff: Willard K. Walker, Director, and Carol Walton, Administrative Secretary LPD Liaison: Captain Edward Forrest, Jr. Lansing Police Department(absent) Public: None APPROVAL OF AGENDA Monica Martinez moved to approve the agenda with correction to the January 2 date, under the "Next Meeting" item of the agenda being changed to February 6, 2003. The motion was supported by Gordon Steinhauer and carried unanimous. PUBLIC COMMENT There was no public comment. COMMUNICATIONS None APPROVAL OF MINUTES Monica Martinez moved to approve the minutes of December 5, 2002 with a correction to reflect the request by board members for prior minutes, an organizational chart and the department budget.. The motion was supported by Cheval Breggins and carried unanimous. DISCUSSION OF BOARD IDENTIFIED ISSUES This section of the agenda will be replaced with part VII. Committee Reports and part VIII. Petitions/Complaints. Monica Martinez stated that the board's role would be to help the department implement programs and goals. Also, to get involved in activities, ask questions or provide advice to the department. CHAIRPERSON'S REPORT Monica Martinez stated that on of the board's roles is to help the department implement its programs and goals. She also stated that the board should participate in department activities or ask questions or provide advice to the department. She said that it is incumbent upon the board to raise questions when issues arise in the community. Cheval Breggins suggested that board members be appointed to each of the committees as outlined in the bylaws, the Program, Budget,Policy and Complaint Committee(s). Gordon Steinhauer moved that Monica Martinez appoint at least one board member to each of the committees and that they meet at least once before the February board meeting, with a friendly amendment stating that all board members will serve on the Complaint Committee. The motion was supported by Cheval Breggins and carried unanimous. The appointments are as follows: Program Committee, Thomas Wilson and Gordon Steinhauer, Budget Committee, Amy Hodgin and Steven Willobee, Policy Committee, Monica Martinez and Cheval Breggins. Willard Walker stated that he would appoint staff to help serve on these committees in an effort to provide staff assistance to the board. DIRECTOR'S REPORT Willard stated that the Human Relations & Community Services Department has responsibilities in the areas of Affirmative Action, Equal Employment Opportunity, and Minority Contracting (compliance), we review and monitor theses areas. He stated that the department has the ability to make grants and do special projects for the Mayor and City Council. Right now there is a program to work on racial issues the city as well as working with the Lansing School District. Mr. Walker stated that the department is going to get involved in mentoring and looking at our youth and their drug issues. He stated that the council has.approved the undoing racism plan that the department has prepared and work on that will be in the next two months and the board should have a role in this program. Mr. Walker stated that he sees the department as not being able to solve all problems in the community but be proactive in identifying them. LPD LIAISON'S REPORT None OLD BUSINESS Amy Kraus from Purchasing will be attending the next regularly schedule board meeting in February to discuss the minority vendor process. NEW BUSINESS Amy Hodgin expressed concern about the board not ever having a table for the Caesar Chavez and other minority events but having tables for the Martin Luther King, Jr. events. Mr. Walker replied stating that if we get tables to events if we receive invitations to purchase them. The department would be more than happy to make provisions for the board when we are invited to minority events. NEXT MEETING The next meeting is scheduled for February 6, 2003, at 6:00 pm, in the 9th Floor Conference Room of City Hall, located at 124 W. Michigan Avenue, Lansing, Michigan. ADJOURNMENT With no further business, the meeting was adjourned at 7:30 p.m. Human Resources and Community Services Advisory Committee - Program Committee January 28, 2003 Meeting Meeting called to order at 4:10 PM Members present Thomas Q Wilson and Gordon Steinhauer Staff present Paul Elam and Chuck Steinberg A decision was made for Gordon Steinhauer to chair this meeting and consider rotating the chairmanship at future meetings. Following self introductions of each person the goals of the program committee were reviewed. They are as follow; 1. Review and evaluate the departments programs for Human Service, Education, Employment and Housing. 2. Make recommendations to the Human Service and community services Advisory Board regarding the need and effectiveness of current and proposed department programs. 3. Help plan community programs that promote the objectives of the Human Relations and Community Services Department. 4. Establish regular opportunities for members of the Human Relations and Community Services Advisory Board to interface with the Lansing Community, City Boards, the Mayor and the City Council. After a discussion of each goal it was a consensus to focus on goal one at this time. A three page alphabetical listing of programs was reviewed. (copy attached) The programs can be divided into five primary categories; 1. Basic needs 2. Life skills _ 3. Employability development 4. Health and mental health 5. Community Supported agencies These programs are supported by approximately $1.5 Million dollars. This is 1.25% of the cities general fund. This guideline is used to determine the level of dollars for services. Additionally the city council allocated $250,000 for community supported agencies. This amount does not include salaries and related expenses of department staff. A goal of the department is to develop a synergistic impact by the funding. The primary review process is a problem oriented approach triggered by an issue. There are some quality controls or outcome reports but these are mostly financial at this time. In the last year there has been four agency interventions a result of these controls. The staff reviewed two projects that have requested Federal money to implement, both with a neighborhood focus. The committee members expressed an interest in hearing more about these an other programs as the work of the committee continues. It may be useful to present some of these to the full HRCS board. It appears there are multiple efforts and projects currently underway by the department. A request was made to see a breakdown of the programs by type and financial report by major category. The staff said this information was easily available. It was suggested that we obtain a copy of the breakdown and meet once more prior to the Board meeting. The staff was requested to provide available information and not to create reports or go to extensive efforts for the committee at this time. The meeting was adjourned at 5:20 PM ---------- ----------- ----------- Tuesday 2-4203, 9:30 AM Program Committee Meeting Members present Gordon Steinhauer Staff present Chuck Steinberg and Paul Elam Minutes of the previous meeting were reviewed. It was felt that the statement of goals may require some modification. In.goal one and two a requirement of measurement may present some problems. The task of evaluating the departments programs and measuring the effectiveness may be beyond the resources of the committee. No recommended changes are being made to the Board at this time. The Board may wish to review these ' oals at the same time the goals for the other committees are reviewed. The staff provided a pie graph of program categories with a percentage of funding allocation. Attached was a program breakdown by category with six financial listing for each program. (A copy is attached) A sixth category was added to the five reviewed in the previous meeting, Cultural Arts Programs. This-category is funded by the City Council separate from the 1.25% general fund dollars. A significant data system provides the capability to easily present graphic reports. The data system is built on a foundation initiated in 1995 or 97 with frequent upgrades. This provides ability to display information and provide accountability of public funds. Three areas of program initiatives were reviewed; Homeless, Health and Delinquency. The city and metropolitan area have received state and national attention for efforts in these areas. In future meetings the committee will look more closely at these areas and recommend program presentations to the Board. The area of a model Health program was generally reviewed. It was noted that efforts of the City and County were recognized in a publication by the Kellogg Foundation. The book published in September 2002 is titled; more than a market• Making Sense of Health Care Systems. One section of the book simply titled Lansing 1 Ingham County, Michigan, describes the development of Community Voices. Another section is headed " A Sight to Behold" Ingham Health Plan, Ingham community voices. describe a noble idea moved to a working effort. The committee adjourned at 10:45 am CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD February 6, 2003 Minutes CALL TO ORDER The December meeting of the Human Relations and Community Services Advisory Board was called to order by Chair Monica Martinez at 6:11 p.m., 124 W. Michigan Ave., 9`h Floor, City Hall, Lansing, MI. Present: Rev. Kirklin Hall, Amy Hodgin, Monica Martinez, Gordon Steinhauer, Steven Willobee and Thomas Wilson Absent: Cheval Breggins (excused) Staff. Kip Gomoll, Deputy Director, and Carol Walton, Administrative Secretary LPD Liaison: Captain Edward Forrest, Jr. Lansing Police Department Public: None MOTION Monica Martinez moved that item number XI on the agenda, Lansing, Police Department Liaison's Report be moved to item number V on the agenda, supported by Gordon Steinhauer. This motion was made for the amendment of the rules of procedure section VI(H) Order of Business to include Police Department Liaison's report on the agenda after "Public Comment." The motion will be voted on at the next meeting. APPROVAL OF AGENDA Gordon Steinhauer moved to approve the agenda. The motion was supported by Rev. Kirklin Hall and carried unanimous. PUBLIC COMMENT None LPD LIAISON'S REPORT Captain Forrest discussed the agenda for the "No War" march on Saturday, February 15 that will take place from Michigan State University down Michigan Avenue to the City's capital where they will have a rally. Captain Forrest said that it would be in the City's best interest to have the board members participate in monitoring this event. Board members were encouraged to participate. Human Relations and Co_ .pity Services Advisory Board Minutes of February 6,2003 Page 2 Gordon Steinhauer moved that all members be encouraged to attend the rally, supported by Monica Martinez, motion carried unanimous. COMMUNICATIONS The Cesar Chavez Commemorative dinner will be held on Friday, March 21, 2003 at the Lansing Center. APPROVAL OF MINUTES Gordon Steinhauer moved to approve the minutes of January 9, 2003. The motion was supported by Steven Willobee and carried unanimous. COMMITTEE REPORTS Budget Committee Steven Willobee reported (see attached report) Monica Martinez asked that the Budge committee meet with Kip Gomoll before the next meeting to formulate the letter that comes from the board to City Council for recommendations. Kip Gomoll stated that our department was asked to make a budget revision that reflects the cuts in this year's budget and also to include the 5% personnel item. The department currently has two vacancies and looks to fill only one this fiscal year. Policy Committee Monica Martinez reported (see attached report) Program Committee Gordon Steinhauer reported (see attached report) CHAIRPERSON'S REPORT Monica Martinez expressed her appreciation to the board members for their service and stated that she is excited about how active the board is starting to become. She asked the board members to feel free to email or phone her. Human Relations and Cot. .nity Services Advisory Board Minutes of February 6,2003 Page 3 DIRECTOR'S REPORT Kip'Gomoll informed the board of the Undoing Racism committee meeting that would be held in the City Council Chambers on February 7, 2003 from 10:00 a.m. — 12:00 p.m. Kip also distributed information on and discussed the departmental process for moving forward with the Mayor's Initiative on Race and Diversity. Carol Walton informed the board that Dr. Lanie Guinier will be in Lansing on Friday, February 28, 2003. She will be the first speaker in a series of lectures that will be given throughout this year. The series will be held as part of the Mayor's Initiative on Race & Diversity. Kip Gomoll reported on the breakdown of gender and race of city employees. He will try and report this information each month. OLD BUSINESS Amy Kraus from the Finance Department/Purchasing Division gave a great presentation of the City of Lansing's minority vendor process to include the laws and step-by-step procedures. NEW BUSINESS Gordon Steinhauer inquired as to why at least, the Chair of the board had not received notification of the meeting scheduled for February 7th prior to the meeting tonight. He felt that this concern should be noted and brought to the attention of the department. NEXT MEETING The next meeting is scheduled for March 6, 2003, at 6:00 pm, in the 9th Floor Conference Room of City Hall, located at 124 W. Michigan Avenue, Lansing, Michigan. ADJOURNMENT Monica Martinez moved to adjourn the meeting at 8:25 p.m. Supported by Steven Willobee. Motion carried unanimous. CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES ,oEPARTMENT HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD March 6, 2003 Minutes CALL TO ORDER The March meeting of the Human Relations and Community Services Advisory Board was called to order by Chair Monica Martinez at 6:10 p.m., 124 W. Michigan Ave., 9ch Floor, City Hall, Lansing,MI. Present: Cheval Breggins, Rev. Kirklin Hall, Monica Martinez, and Gordon Steinhauer, Absent: Amy Hodgin, Steven Willobee and Thomas Wilson(excused) Staff: Willard K.Walker Director, and Carol Walton, Administrative Secretary LPD Liaison: Captain Edward Forrest, Jr. Lansing Police Department (absent) Public: None APPROVAL OF AGENDA Rev. Kirklin Hall moved to approve the agenda. The motion was supported by Cheval Breggins and carried unanimous. PUBLIC COMMENT None LPD LIAISON'S REPORT No Report. EEOC report received. COMMUNICATIONS The NAATP letter was received and discussed. It was reported that Lansing does not have a comprehensive civil rights ordinance. APPROVAL OF MINUTES Rev. Kirklin Hall moved to approve the minutes of February 6, 2003. The motion was supported by Gordon Steinhauer and carried unanimous. Human Relations and Com ity Services Advisory Board Minutes of March 6,2003 Page 2 COMMITTEE REPORTS Budget Committee Steven Willobee—no report. MOTION Cheval Breggins moved to approve the departments budget as presented, supported by Rev. Kirklin Hall. Motion carried unanimous. A letter of support has been finalized and will be submitted to Mayor Benavides and City Council. Policy Committee Monica Martinez reported that this committee met on the third Thursday of February and has no new information to report at this time. Program Committee Gordon Steinhauer reported that this committee me on February 24, 2003 at 1:30 p.m. (see attached report). Gordon suggested that Charles Steinberg and Paul Elam attend next months board meeting and do a presentation of the funded agency data system and compliance records as well as a presentation of the target community description, history and background, goals and objective along with the budget summary. CHAIRPERSON'S REPORT Chairperson Monica Martinez reminded board members of the Cesar Chavez commemorative dinner that will be held on Friday, March 21, 2003, 5:30 p.m. at the Lansing Center. Monica recommended that two staff members at a time attend the board meetings until such time as all members of the staff have been introduced to the board members and have given brief descriptions of their departmental functions. She asked that all questions that the board members may have of staff should be submitted to Carol Walton ahead of time so that staff can come prepared. Monica suggested that the board adopt a resolution and send it to City Council and Mayor indicated that the board believes that the City of Lansing should have a Civil Rights Ordinance. Human Relations and Corry CY Services Advisory Board Minutes of March 6,2003 Page 3 Board member Gordon Steinhauer recommended noting in the minutes that the Civil Rights Ordinance is a concern of the board. He recommended researching the history of the ordinance and looking at East Lansing and other cities as models. Then holding a public meeting to discuss the issue and then make recommendations to City Council and the Mayor. Willard Walker stated that once the hearings for this ordinance begin, it would be the charge of the Human Relations and Community Services Advisory Board to make the decisions as to the language of the ordinance. That language will then be submitted to Council and the issue will be placed on the ballot. Monica Martinez named Rev. Hall to the board's program committee. Monica Martinez asked that the history and process for the civil rights ordinance be made available for the April board meeting. Monica Martinez reported that she attended the peace rally. She expressed her disappointment that no other members of the board attended. A great deal of enthusiasm was expressed from the board and then other members of the board did not show. She stated that she hopes to see more participation in the future. Monica Martinez stated the board will be considering conducting the May meeting at an outside location and asks board members to think of possible sights and bring their recommendations to the April board meeting. Finally, she brought to the attention of the board, the City's website and informed that board members to visit the site and see what hard work the department is actually doing as well as the goals and objectives set forth by the Mayor. DIRECTOR'S REPORT Director, Willard Walker reported that the department has been successful in maintaining its budget. The department has taken a 10% cut as well as an initial 5%. The department currently has two vacancies. One position will be filled and one will be temporarily frozen. The race work line item has also been reduced. The reductions have prompted the department to discuss working more closely with our funded agencies and helping them cluster the services they are providing. The department will continue to be aggressive in looking for other sources of funding and grant monies. Willard Walker discussed the Mayor's Community Government initiative that is being led by the Lansing Police Department. This initiative is an effort by city hall to have a more aggressive posture in neighborhoods. One of the ways to do this is to set up neighborhood centers that are staff by city personnel. This initiative is an attempt to get closer to the people and issues in the community. Another initiative is on mentoring, where an effort to cluster all the mentoring programs is being lead. The idea is to work with the school district to find kids who are in real need of mentoring and the thought is to start with youth athletics. Another initiative is to look at Baker/Donora and the Black Human Relations and Corn :ty Services Advisory Board Minutes of March 6,2003 Page 4 Child & Family Institute and find way to tie them in as a triangle to help monitor the programs and assist the program directors. This program would be a terrific partnership to start looking for federal funding. The final initiative is the Mayor's Initiative on Race and Diversity. We are beginning the training process for the advisory group to be prepared to advise. Ultimately, this project will belong to the community. This group has six issue groups and the board is more than welcome to attend those meetings. The City is looking to co-partner with the Lansing School District for a student program that will be held May 5, 2003 at Everett High School. OLD BUSINESS Rev. Kirklin Hall moved to amend the Rules of Board Procedure, Section VI (h) Order of Business, by inserting Police Department Liaison's Report after Public Comment and re- ordering the remaining items, supported by Gordon Steinhauer. Motion carried unanimous. NEW BUSINESS Discussion took place regarding the annual Hugo B. Lundberg Award Human Relations Dinner. This item will be placed on next month's agenda under old business for further discussion. Gordon Steinhauer suggested sending a thank you letter to Antonio Kraus for her presentation at the February board meeting. Monica said that she would send her a note. Cheval Breggins recognized the City of Lansing employees for their fundraising/monetary support of the Jones family. NEXT MEETING The next meeting is scheduled for April 3, 2003, at 6:00 pm, in the 9`" Floor Conference Room of City Hall, located at 124 W. Michigan Avenue, Lansing, Michigan. ADJOURNMENT Monica Martinez moved to adjourn the meeting at 7:29 p.m. Supported by Cheval Breggins. Motion carried unanimous. 04/03/03 THU 10:48 FAX 5172670113 Gordon L. Steinhauer IM 001 PROGRAM COMMITTEE Human Relations Community services Advisory Board - Program Committee March 24, 2003 3:00 PIS 9th Floor conference room City Hall The meeting convened at 3 PM with Tom Wilson and Cordon Steinhauer present. They were joined at 3:30 by Kirklin Hall and Chuck Steinberg and Paul Elam at 4:00pm. The minutes of the previous meeting were reviewed and the agenda; for to days meeting confirmed. A brief discussion was held regarding the Muslin and Islamic Lansing community and concern for their rights during the Iraq was. Kirlraan Hall reviewed the previous formation of a group Unity and Community and its later division into two groups who had taken this on as an issue in the past. It was determined that this issue might be one better addressed by the Board rather than the program committee. The issue of committee leadership was reviewed. Both Tom Wilson and Kirklin Hall declined the role of committee coordination or chairmanship. Gordon Steinhauer accepted this role on a short term basis. He agreed to make an effort to provide minutes or summary of the meetings during his coordination. The group reviewed the category of Health and Mental Health services. This group represents 18.3% of the total funding (of HRCS) or $314,472. It was noted that the listing of agencies did not always reflect the type service for the financial support. It was requested that we try to obtain the mature of service rather than just the organizational name in reviewing the categories. Because of the time limits of this meeting each agency was not reviewed. It was noted that of the eight agencies five were funded at or below $15,000. The largest funded service was Ingham County at$176,900.The second was Sparrow Hospital at $47,872 and the third was Community Mental Health at $29,000. This suggest that 70% of the money from this category went to two large existing organizations.A review of these two expenditures reveals that 04/03/03 THU 10:48 FAX 5172670113 Gordon L. Steinhauer 0 002 Ingham County funding is a long standing commitment by the city that allowed the City to not provide a separate Health department. The Sparrow support was to develop a program at the request of the City. The point the committee wish to note is not the high dollar support of two programs but the relatively low support for Health and dental Health by the City if these two programs were not included. The funded category of $314,472 drops to $89,700 with out these organizations who responded to City requests,At $89,700 the category drops from the number two category by funding to the last. It was repeated that this concern is not a reflection on the funded services but how little is available for other agencies in the category. Four proposals were received by the department in response to the RFP for basic service needs. The total dollars requested was over $300,000.One program submitted by the Red Cross met the criteria and was funded for $54,000. The Approximately$100,000 not committed will be available for potential appeals, re-posting of the RFP or other projects. The committee established its next meeting for April 16 at 3:00 PM in City Hall. All members of the board are invited. The meeting room and agenda will be available in Carol Walton office prior to the meeting. The meeting tft l review again the nature of services in the Health and Mental Health category and look at the Life Skills category the third largest funded group with 15.1% of the funding. The meeting adjourned at approximately 4:20 PM CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD April 3, 2003 Minutes CALL TO ORDER The March meeting of the Human Relations and Community Services Advisor% Board was called to order by Chair Monica Martinez at 6:13 p.m., 124 W. Michigan Ave.;-9th Floor, City Hall, Lansing, MI. Present: Cheval Breggins, Monica Martinez, Gordon Steinhauer, and Steven Willobee Absent: Rev. Kirklin Hall, Amy Hodgin and Thomas Wilson (unexcused) Staff: Willard K.Walker Director, and Carol Walton, Administrative Secretary LPD Liaison: Captain Edward Forrest, Jr. Lansing Police Department Public: None APPROVAL OF AGENDA Steven Willobee moved to approve the agenda. The motion was supported by Cheval Breggins and carried unanimous. PUBLIC COMMENT None LPD LIAISON'S REPORT Captain Forrest extended his thanks for the board and departments support at the rally. Captain Forrest distributed the MATS data. This survey is collected by the Lansing Police Department. The information is then collected, compiled and distributed by the Michigan State Police, the information contains data on racial profiling. Overall complaints have dropped and have continued to drop since MAT had been introduced. The only issue that skews this is the video system in the cars. Captain Forrest stated that since the Jackson Police Department has instituted their video recording system, their complaints have gone down 98%. Lansing Police Department officer's have no access to the tapes. This is costly but effective. All vehicles are not equipped with the video recording system. Human Relations and C umity Services Advisory Board Minutes of April 3,2003 Page 2 COMMUNICATIONS Two NAATP letters were received. APPROVAL OF MINUTES Steven Willobee moved to approve the minutes of March 6, 2003. The motion was supported by Cheval Breggins and carried unanimous. COMMITTEE REPORTS Budget Committee Steven Willobee distributed a letter from John McComb regarding FY 2004 Budget Requests for the Human Relations and Community Services Department. The meetings with Theophilis Harvey are progressing as planned. The 5% that is on the table has been discussed. Steven stated that one thing is posed a number of questions too, and sees a possible need for a board recommendation letter to, is the Formula based 1.25% general fund budget. He stated that there is no lower limit set so if revenue fell drastically, so would the departments budget and that would drastically affect agency funding. Steve asked Theophilis to gather information regarding this issue and the budget committee will re-visit it at a later date. Final hearings with Council will be held in May. Program Committee Gordon Steinhauer (see attached report). This committee will meet either the 2r,d or 3rd Thursday of each month. The next meeting will be on April 16, 2003 at 3:00 p.m. All members of the board are invited to attend. This meeting will focus specifically on the program areas. Policy Committee Cheval Breggins reported that this committee is reviewing two sexual harassment policies. PETITIONS/COMPLAINTS] Christine Hixon—vs- Carol Smith—neighborhood complaint, ongoing harassment CHAIRPERSON'S REPORT Chairperson Monica Martinez commended board members for their attendance at the Cesar Chavez dinner. She also expressed her appreciation for conducting regular committee meetings. Human Relations and C iunity Services Advisory Board Minutes of April 3,2003 Page 3 DIRECTOR'S REPORT Director, Willard Walker informed the board of the annual Lugnut Game and asked that they choose a date they want to participate and give the information to Carol Walton. Willard stated that staff met with one of the agencies regarding the RFP and will meet with one other agency to discuss this issue also. The meeting took place in regards to their proposals for additional funding. These agencies were asked to submit an innovative proposal that was not a continuation of their same services. They did not do this and therefore did not they did not receive additional grant funding. Willard stated that he wants the department to work more closely with the agencies and help agencies that provide similar services to communicate and work with each other. The department will have a meeting with all agencies to discuss these issues. Willard Walker informed the board that all six issue area teams of the Mayor's Initiative on Race & Diversity have met. To enhance the Race & Diversity effort, a web page will be created. It is hoped that the board members will be a part of the developmental work for this initiative. OLD BUSINESS Annual Hugo B. Lundberg, Jr. Awards Dinner — Monica assigned this project to the budget committee. Review of the current civil rights ordinance NEW BUSINESS Gordon Steinhauer asked that the minutes reflect that there is a potential conflict of interest that he was the National Chairperson of the National Council on Alcoholism and that he serves on the local board. He doesn't see, at this point, that there is a conflict but, if a vote for funding of this agency is required, he will abstain. NEXT MEETING The next meeting is scheduled for May 1, 2003, at 6:00 pm, in the 91' Floor Conference Room of City Hall, located at 124 W. Michigan Avenue, Lansing, Michigan. ADJOURNMENT The meeting was adjourned at 7:13 p.m. HUMAN RELATIONS COMMUNITY SERVICE POLICY COMMITTEE MEETING 8:00 AM, FRIDAY, APRIL 25, 2003 Attendees: Cheval Breggins, Monica Martinez, and Kip Gomoll (Staff) I. The HRCS Advisory Board is required to submit a department audit to the Lansing City Council in December of 2003. The Policy Committee will focus on reviewing mandated department processes. II. Benchmarks for the audit process are in the developmental stage. The policy committee will consider the council and mayor's priorities for the year, which is usually set in October. The policy committee will meet with HRCS staff person, Paul Elam. III. The audit procedure timeline is: A. May: Contract Management audit review B. June: EEO &Affirmative Action audit review C. July: Citizens Assistance/Employee Assistance audit review D. August: Human Service Funding audit review E. September: Mayor's Initiatives &Prevailing Wage audit review F. October: Submit preliminary audit report to HRCS advisory board and discuss during board meting. G. November: Amend and submit audit report to HRCS advisory board for approval. H. December: Submit the approved audit report to Lansing City Council. CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD May 1, 2003 Minutes CALL TO ORDER The March meeting of the Human Relations and Community Services Advisory Board was called to order by Secretary Cheval Breggins at 6:11 p.m., 124 W. Michigan Ave., 91h Floor, City Hall, Lansing, MI. Present: Cheval Breggins, Gordon Steinhauer, Steven Willobee, and Thomas Wilson Absent: Rev. Kirklin Hall, and Monica Martinez (excused), and Amy Hodgin (unexcused) Staff: Kip Gomoll, Deputy Director, and Carol Walton, Administrative Secretary LPD Liaison: Captain Edward Forrest, Jr. Lansing Police Department (excused) Public: None APPROVAL OF AGENDA Gordon Steinhauer moved to approve the agenda. The motion was supported by Steven Willobee and carried unanimous. PUBLIC COMMENT None LPD LIAISON'S REPORT None COMMUNICATIONS Flyer for the I"Annual Rally in honor of the commitment to eliminate racism. APPROVAL OF MINUTES Gordon Steinhauer moved to approve the minutes of April 2, 2003, with corrections. The motion was supported by Steven Willobee and carried unanimous. Human Relations and Comm Services Advisory Board Minutes of May 1,2003 Page 2 COMMITTEE REPORTS Budget Committee No Report Prolzram Committee Gordon Steinhauer respectfully submitted his report to the board stating, "that as the Chair of this committee, I don't intend to convene any future committee meetings, unless directed by the board Chairperson with a specific topic. (See attached report). Gordon stated that there is not enough interest on the part of the board or the staff. Cheval Breggins stated that he would speak with the Board Chair, Monica and talk to her about scheduling a meeting with Gordon and Willard Walker to address this committee and Gordon's concerns. Cheval stated that board members may have to "double up" and serve on more than one committee. Stephen Willobee stated that he is experiencing similar problems, he is the only board member attending the budget committee meetings. Thomas Wilson, is a member of the program committee. He stated that it really isn't Gordon's fault, he is having health issues that keep him confined to the house and he will probably not renew his board membership. Cheval stated the he will speak to Monica Martinez and provide all of the input from the meeting and provide her with alternative options that the board may be able to utilize. Policy Committee Cheval Breggins this committee meets on the 3'd Friday of each month at 8:00 a.m. at Dimitri's. This committee is reviewing the department audit that is required to be submitted to the Lansing City Council in December of 2003. Because this committee is starting new, it will focus on reviewing mandated department processes. (See attached report). PETITIONS/COMPLAINTS None CHAIRPERSON'S REPORT None Human Relations and Comm Services Advisory Board Minutes of May 1,2003 Page 3 DIRECTOR'S REPORT Kip Gomoll reported that the Mayor's Initiative on Race & Diversity issue area groups have been meeting regularly in an effort to get established. He stated that the Council's budget wrap up would be held the week of May 5, 2003. The Human Relations & Community Services Department's budget hearing will be held on May 9, 2003, at 2:30 p.m. Kip reported that the department has two staff vacancies. The interview process has been completed and hopefully the Contract Manager position will be filled by the end of May. OLD BUSINESS Lansing Police Department MATS report; questions from the board members to Captain Forrest. Review of the civil rights ordinance—Citizens initiative voted on in November of 1996 rescinded the civil rights ordinance. Kip Gomoll will provide the board with copies of the historicalibackground documentation of this ordinance. Lugnut Games Dates: Thursday, July 10 at 7:05 p.m., Thursday, August 7 at 6:05 p.m., and Thursday, August 21 at 7:05 p.m. NEW BUSINESS Gordon Steinhauer expressed concern about the attendance of some of the board members, or lack thereof. Cheval Breggins stated a rule from the bylaws that reads...."any member having three (3) unexcused absences during the calendar year, shall be removed from the board. Upon the third unexcused absence for the calendar year of a member, the Chairperson of the Board shall notify the member of their removal. The Chairperson shall notify the Mayor's office of the vacancy with a request to fill the vacancy..." Gordon Steinhauer moved that the Chair work with the department Secretary and provide an update on member attendance noting excused and unexcused absences. Supported by Thomas Wilson. Motion carried unanimous. NEXT MEETING The next meeting is scheduled for June 5, 2003, at 6:00 p.m., in the 9th Floor Conference Room of City Hall, located at 124 W. Michigan Avenue, Lansing, Michigan. ADJOURNMENT Gordon Steinhauer moved to adjourn the meeting. The motion was supported by Steven Willobee and carried unanimous. The meeting was adjourned at 7:18 p.m. CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD June 5, 2003 Minutes CALL TO ORDER The June meeting of the Human Relations and Community Services Advisory Board was called to order by Chairperson Monica Martinez at 6:12 p.m., 124 W. Michigan Ave., 9th Floor, City Hall, Lansing, MI. Present: Monica Martinez, Amy Hodgin Gordon Steinhauer, Steven Willobee, and Thomas Wilson Absent: Cheval Breggins (excused), and Rev. Kirklin Hall (excused) Staff: Carol Walton, Administrative Secretary LPD Liaison: Captain Edward Forrest, Jr. Lansing Police Department(excused) Public: None APPROVAL OF AGENDA Steven Willobee moved to approve the agenda. The motion was supported by Thomas Wilson and carried unanimous. PUBLIC COMMENT Beverly March introduced herself to the board and expressed an interest in becoming a board member. She expressed an interest in becoming a member of the board. Applications are available in the Mayor's Office. LPD LIAISON'S REPORT None COMMUNICATIONS None APPROVAL OF MINUTES Steven Willobee moved to approve the minutes of May 1, 2003. The motion was supported by Thomas Wilson and carried unanimous. Human Relations and Com_ _nity Services Advisory Board Minutes of June 5,2003 Page 2 COMMITTEE REPORTS Budget Committee Steve Willobee spoke with Theophilis Harvey who informed him that the department's budget was approved. Steve asked Theo to draft a form showing the funding formula (see attached). Steve suggested that the board review the document and give him some feedback, thoughts, or suggestions on what the board could do to increase/change this formula so that if the department had to take budget cuts, the agencies would guarded against inflation. Steve requested information on the Hugo B. Lundberg, Jr. award dinner. Program Committee No Report Policy Committee Monica Martinez and Cheval Breggins met with staff and are still in the process of compiling the information needed to complete the department evaluation. PETITIONS/COMPLAINTS : None CHAIRPERSON'S REPORT Monica Martinez acknowledged that the board is doing more than it has in the past. She encouraged board members to participate in the departments events as much as possible. Monica suggested a proposed bylaws amendment that the program and budget committee combine into one committee and that there be one other committee, the Policy committee. She afforded the members assigned to the Program committee the opportunity to join either the Policy committee or the Budget/Program committee. Gordon Steinhauer stated that he would be a member of the Budget/Program committee. The language proposed it to amend Section V. Committees, Parts A & B. The amendment would be to combine the Program and Budget and be renamed the Budget/Program committee and adopt the language under each and combine those also. Monica restated the purpose of the board is to foster mutual understanding and respect among all groups in the City and promote essential human services to meet citizen's needs within the community. Additionally, the board needs to effectuate change in certain items. If the parameters and guidelines of the bylaws are followed, there is plenty of flexibility. Each committee has presented items that are being worked on, i.e., budget increase, department evaluation, civil rights ordinance, etc. Human Relations and Community Services Advisory Board Minutes of June 5,2003 Page 3 Monica stated that she will contact Kip Gomoll to see if the board has all the information from the past issue on the civil rights ordinance. She distributed a news clipping from The State News dated, Thursday, October 31, 1996 regarding, "Lansing's battle over civil rights." Monica will provide the board with more historical information on civil rights ordinance, after which, she has asked that the board members consider having a public hearing regarding the issue. DIRECTOR'S REPORT None OLD BUSINESS (a) Civil Rights Ordinance (b) Lugnut Game —No available dates at this time. Carol will keep us updated if something becomes available. Monica stated that the board could schedule a separate game date. (c) M.A.T.S. Report—No report (d) Member absences—Gordon Steinhauer stated that his concern with this issues is that if you look over a period of 12 —24 months and you find a pattern of excused/unexcused absences, the question is one of two fold, either the person is no interested or the boards date is not compatible with the needs. He said that the absences, excused and unexcused, given the size of the board it's relatively high. Monica stated that members need to find a connection to a committee or an issue that the board will be working on and use that as incentive to attend the monthly board meetings. Gordon Steinhauer stated that we need an attendance card. Monica stated that board members should be telephoned two days before the meeting to see if they are going to attend the meetings. Amy Hodgin expressed her concerns that the board is not involved in public activity. She stated that there are code compliance complaints, civil rights complaints, police complaints, discrimination, housing, etc. and most of the issues are being addressed by the City Council and not by the board. She feels that the City Council should be direct those complaints to the board. Steven Willobee stated that the board should use the Civil Rights Ordinance as a tool for recognition. He stated that it could be the stepping-stone for helping the board evolve. If board members keep their energy up it will become more involved in community issues. He stated that embezzlement is a huge issue and maybe the board should hold a conference on this issue. Steve stated that Dr. Richard Wild could offer input and value to the board regarding issues of funding to community organizations. Human Relations and Corm—nity Services Advisory Board Minutes of June 5,2003 Page 4 NEW BUSINESS (a) Status of Red Cross Homeless issue (b) Board conducting seminars or forums to develop strategies regarding embezzlement issues. (c) Baker/Donora funding Thomas Q. Wilson stated his need to resign from the board. He said that it was a pleasure working with the members and God Bless. NEXT MEETING The next meeting is scheduled for July 10, 2003, at 6:00 p.m., in the 9"'Floor Conference Room of City Hall, located at 124 W. Michigan Avenue, Lansing, Michigan. ADJOURNMENT The meeting was adjourned at 7:35 p.m. CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD July 10, 2003 Minutes CALL TO ORDER The July meeting of the Human Relations and Community Services Advisory Board was called to order by Chairperson Monica Martinez at 6:10 p.m., 124 W. Michigan Ave., 9'h Floor, City Hall, Lansing, MI. Present: Monica Martinez, Amy Hodgin Gordon Steinhauer, and Steven Willobee Absent: Cheval Breggins (excused), and Rev. Kirklin Hall (unexcused) Staff: Kip Gomoll, Deputy Director, Carol Walton, Administrative Secretary LPD Liaison: Captain Edward Forrest, Jr. Lansing Police Department(excused) Public: None APPROVAL OF AGENDA Steven Willobee moved to approve the agenda with corrections. The motion was supported by Gordon Steinhauer and carried unanimous. PUBLIC COMMENT None LPD LIAISON'S REPORT None COMMUNICATIONS (a) Youth Development Corporation June newsletter (b) Letter of resignation from Thomas Q. Wilson APPROVAL OF MINUTES Amy Hodgin moved to approve the minutes of June 5, 2003 with corrections. The motion was supported by Gordon Steinhauer and carried unanimous. Human Relations and C Zunity Services Advisory Board Minutes of July 10,200a Page 2 COMMITTEE REPORTS Budget/Pro$!ram Committee None Policy Committee None PETITIONS/COMPLAINTS Gary Bodiford—vs- City of Lansing Parks &Recreation Department MDCR#306121 Alleged discrimination based on race - closed It was recommended that complaint information be reported on a regular basis through a summary during the Director's report. Monica will discuss this issue with Willard Walker. CHAIRPERSON'S REPORT No Report DIRECTOR'S REPORT Kip Gomoll reported that the department is in the process of routing the agency contracts for the new fiscal year. Kip reported that the Race and Diversity groups continue to meet on a regular basis and that the Contract Manager position will hopefully be filled within the next few weeks. OLD BUSINESS (a) Civil Rights Ordinance—Hold for discussion in August. (b) M.A.T.S. Report — Contact Captain Forrest directly or give any questions to Carol. (c) Status of Red Cross Homeless Issue — Capital Area Community Services has assumed this project. (d) Baker/Donora funding — Gordon suggested referring this to the Budget/Program committee. (e) Human Relations Dinner—The budget committee will work on this project. (f) Amendment of bylaws Section V. Committees, Parts A & B. The amendment would be to combine the Program and Budget and be renamed the Budget/Program committee and adopt the language under each and combine those also. Human Relations and Community Services Advisory Board Minutes of July 10,2003 Page 3 Gordon Steinhauer moved to adopt the amendment combining the two committees into the Budget/Program committee, supported by Board member Steven Willobee. Motion carried unanimous. NEW BUSINESS (a) Annual election of officers—Deferred until August board meeting. NEXT MEETING The next meeting is scheduled for August 7, 2003, at 6:00 p.m., in the 9`h Floor Conference Room of City Hall, located at 124 W. Michigan Avenue, Lansing, Michigan. ADJOURNMENT The meeting was adjourned at 7:24 p.m. CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD August 7, 2003 Minutes CALL TO ORDER The August meeting of the Human Relations and Community Services Advisory Board was called to order by Chairperson Monica Martinez at 6:10 p.m., 124 W. Michigan Ave., 9th Floor, City Hall, Lansing,MI. Present: Cheval Breggins, Monica Martinez, Gordon Steinhauer, and Steven Willobee Absent: Rev. Kirklin Hall, and Amy Hodgin(unexcused) Staff. Willard Walker, Director, and Carol Walton, Administrative Secretary LPD Liaison: Captain Edward Forrest, Jr. Lansing Police Department Public: None APPROVAL OF AGENDA Steven Willobee moved to approve the agenda. The motion was supported by Cheval Breggins and carried unanimous. PUBLIC COMMENT r- r None G: t LPD LIAISON'S REPORT = u Captain Forrest addressed questions by board members regarding the MATs reports-, r' n COMMUNICATIONS (a) N.A.A.C.P. 38th Freedom Fund Banquet, Saturday, October 4, 2003 at the Holiday Inn South. Social Hour starts at 6:00 p.m. dinner served at 7:00 p.m. APPROVAL OF MINUTES Gordon Steinhauer moved to approve the minutes of July 10, 2003. The motion was supported by Steven Willobee and carried unanimous. Human Relations and Community Services Advisory Board Minutes of August 7,2003 Page 2 COMMITTEE REPORTS Budut/Program Committee Steven Willobee met on August 6, 2003 (see attached report). Steven informed the board that copies of the 2002 Year End Complaint Report booklets would be provided to the board members at the September meeting. He also reported that this committee would like to start focusing on the Human Relations annual dinner. Policy Committee None PETITIONS/COMPLAINTS None CHAIRPERSON'S REPORT No Report DIRECTOR'S REPORT Willard Walker presented a report on pending civil rights claims, and a bias crime response task force final report document. He asked that the board read through the bias crime material and be prepared to discuss the process for creating a task force. Willard stated that the City of Lansing needs to set up a bias crimes task force to address hate crimes in the community. Willard discussed the issue of the minority procurement process, city funded agencies, the Civil Rights Ordinance regarding the inclusion of sexual preference. He also reminded the board members of the Race & Diversity advisory committee meeting that was scheduled to be held on August 7, 2003. OLD BUSINESS (a) Civil Rights Ordinance — Monica will invite Cheryl VanDerKerkhove to the board meeting for informational purposes. (b) Bias Crime Task Force Report NEW BUSINESS (a) Annual election of officers MOTION: Gordon Steinhauer moved to nominate Monica Martinez for Chairperson, Cheval Breggins for Vice-Chairperson, and Steven Willobee for Secretary. This nomination was supported by Cheval Breggins and the motion carried unanimous. Human Relations and Community Services Advisory Board Minutes of August 7,2003 Page 3 NEXT MEETING The next meeting is scheduled for September 4, 2003, at 6:00 p.m., in the 9`h Floor Conference Room of City Hall, located at 124 W. Michigan Avenue, Lansing, Michigan. ADJOURNMENT The meeting was adjourned at 7:30 p.m. ' t Program and Budget Committee Report: August 6, 2003 Attendees: Tina Ramos, Chuck Steinber, Gordon Steinhauer, Paul Elam, Theophilis Harvey, Charles Astleford, and Steven Willobee 1) Introductions 2) General Issues Discussed a) More with Less i) Paperwork Blizzard b) Administrative Support Staff i) 9 people/ 1 vacant position c) Marketing i) Brochures ii) Fact Sheets iii) Annual Reports iv) Website (1) Maintenance/Functionality 3) Resources Provided a) HRCS Functional Chart b) HRCS Goals, Activities, and Outcomes FY 2003 c) Mayor's Budget Message FY 2003-2004 d) HRCS Organizational Chart e) Status Report for Hollister Administration FY 2002 4) Additional Resource to be Obtained a) Annual Report, Police Investigations—Bernard Brantley b) 1996 Community Needs Assessment 5) Next Meeting CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD September 4, 2003 Minutes CALL TO ORDER The September meeting of the Human Relations and Community Services Advisory Board was called to order by Chairperson Monica Martinez at 6:05 p.m., 124 W. Michigan Ave., 9th Floor, City Hall, Lansing, MI. Present: Cheval Breggins, Amy Hodgin, Monica Martinez, Gordon Steinhauer, and Steven Willobee Absent: Rev. Kirklin Hall (unexcused) Staff: Kip Gomoll, Deputy Director, and Carol Walton, Administrative Secretary LPD Liaison: Captain Edward Forrest, Jr. Lansing Police Department Public: Cheryl VanDeKerkhove APPROVAL OF AGENDA Gordon Steinhauer moved to approve the agenda. The motion was supported by Steven Willobee and carried unanimous. PUBLIC COMMENT Cheryl VanDeKerkhove gave a historical presentation regarding the civil rights ordinance that was presented to voters in 1996. She suggested offering the subject for public debate and if you have a huge turn out against the issue then it would probably be fair to say that there is no change within the community. She would not suggest doing a debate at this point. She stated that there is an organization called Michigan Equality. Michigan Equality is a group organized to assist local organizations/groups who promote favorable legislation or fight against unfavorable legislation. In closing Cheryl suggested that the board not move this issue forward at this time because the proper resources to move the issue in a positive direction are not in place. She stated that she would prefer to give it every chance of success by preparing the gay/lesbian community to defend it. LPD LIAISON'S REPORT Captain Forrest addressed gave an overview of the shooting that took place at the corner of Waverly and Jolly Rd., and at Freddie's Place on the corner of Pleasant Grove and Holmes Rd. He also gave a brief update regarding the cooperation of citizens during the blackout. Human Relations and Community ices Advisory Board Minutes of September 4,2003 Page 2 COMMUNICATIONS (a) Youth Development Corporation Newsletter APPROVAL OF MINUTES Gordon Steinhauer moved to approve the minutes of August 7, 2003, The motion was supported by Steven Willobee and carried unanimous. COMMITTEE REPORTS Budget/Program Committee No Report Policy Committee No report, however Monica distributed copies of a proposes report for review and comment. PETITIONS/COMPLAINTS None CHAIRPERSON'S REPORT Monica asked members for suggestions as to name of non-biased members/groups in the community who could speak to the board regarding the Civil Rights Ordinance. Gordon Steinhauer suggested that Jim Smiertka, City Attorney, to speak to the implications for developing an ordinance. Steven Willobee stated that he will research the Michigan State University archives. DIRECTOR'S REPORT Kip Gomoll distributed information regard the City of Lansing full time regular employees report, and pending and new civil rights claims. He updated that board on the department's new employee, Tina Ramos, Contract Manager. Kip distributed and discussed the draft Executive Order regarding supplier diversity and discussed recent Arbor Pointe complaints against the owners, which turned about to be a misunderstanding which led to the gas being shut of an then turned back on. : Human Relations and Communit) iiees Advisory Board Minutes of September 4,2003 Page 3 OLD BUSINESS (a) Bias Crime Task Force Report a. Gordon Steinhauer asked where the annual reports for the Bias Crime Task Force were? The law was past in 1990. The Task Force convened in 1994. The report was written in 1997. The Task Force booklets reads that there will be annual reports yet, there are none. Willard Walker can speak more to this issue. NEW BUSINESS None NEXT MEETING The next meeting is scheduled for October 2, 2003, at 6:00 p.m., in the 9th Floor Conference Room of City Hall, located at 124 W. Michigan Avenue, Lansing, Michigan. ADJOURNMENT The meeting was adjourned at 8:15 p.m. City of Lansing Human Relations and Community Services Department Human Relations and Community Services Advisory Board October 2, 2003 Minutes CALL TO ORDER The October meeting of the Human Relations and Community Services Advisory Board was called to order by Chairperson Monica Martinez at 6:17 p.m., 124 W. Michigan Ave., 9th Floor, City Hall, Lansing, MI. Present: Amy Hodgin, Monica Martinez, Gordon Steinhauer, Rev. Kirklin Hall, and Steve Willobee. Absent: Cheval Breggins Staff: Kip Gomoll, Deputy Director. APPROVAL OF AGENDA Steve Willobee moved to approve the agenda. The motion was supported by Rev. Kirklin Hall and carried unanimous. PUBLIC COMMENT No Report LPD LIASON'S REPORT No Report COMMUNICATIONS No Communications APPROVAL OF MINUTES Amy Hodgin moved to approve the minutes of September 4, 2003. Gordon Steinhauer supported the motion. Human Relatior d Community Services Advisory Board Minutes of Octob-. 2, 2003 Page 2 COMMITTEE REPORTS Budget/Program Committee Steve Willobee discussed that staff would be invited to speak at future meetings and assist the advisory board in gaining a better understanding of the organizations responsibilities. Also, the Budget/Program Committee will be researching the possibility of a future awards dinner. Policy Committee Monica Martinez stated Cheval Breggins would provide a committee report at the next meeting. PETITIONS/COMPLAINTS None CHAIRPERSON'S REPORT No Report DIRECTOR'S REPORT Kip Gomoll informed the advisory board that Willard Walker responded to an incident that involved a family that was being racially insulted and terrorized. A youth was taken into custody. The United Way Campaign has kicked-off. Bernard Brantley will lead the cities efforts for this campaign. Kip Gomoll informed the committee that the NYPPP Program has locked its door anri is nresently beina audited. Thev received $15,000 from HRCS. HRCS will provide Science in the City with $2,000 funding. The request was initially $5,000. OLD BUSINESS Bias Crime Task Force Report. Monica Martinez recommended that each board member should thoroughly review this document and be prepared for discussion at the November 6th board meeting. Human Relations and Communit rvices Advisory Board Minutes of October 2, 2003 Page 3 NEW BUSINESS Monica Martinez advised each board member to review the city charter and the rules of procedures prior to the next meeting. This should provide a foundation for developing a stronger understanding of the responsibilities of the board. This will also be discussed at the next board meeting. NEXT MEETING The next meeting is scheduled for Thursday, November 6, 2003 at 6:00 p.m., 124 W. Michigan Ave., ADJOURNMENT The meeting was adjourned at 7:45 p.m.