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HomeMy WebLinkAbout2020 Park Board Minutes PARK BOARD MEETING Foster Community Center January 8,2020 MEMBERS PRESENT: Veronica Gracia-Wing, Zoe Ahlstrom, Michael Ruddock, Mike Dombrowski, Kimberly Whitfield, Rick Kibbey,Sean Hammond MEMBERS ABSENT: Erika Poland OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary CALL TO ORDER: 6:35 p.m. ADDITIONS/DELETIONS TO THE AGENDA: M. Dombrowski asked to add the Parks website to the agenda;V. Gracia-Wing added under new business. BOARD MEETING MINTUES: S. Hammond moved to approve the December 11, 2019 minutes as submitted, seconded by Z. Ahlstrom. 6 yeas;0 nays Motion carried. NEW BUSINESS 2019 Annual Report M. Ruddock stated he and M. Dombrowski worked on the report during December and they pulled out the headline issues from a year of minutes and update reports. V. Gracia-Wing had provided mark-ups to the document. B. Kascinske clarified under CIP improvements$45,000 is a portion of the total needed for the Foster Park improvements. Amounts will be phased in and the project will not be done right away. V. Gracia-Wing stated the board has the opportunity to approve with the noted edits or wait for the edits to be made and approve the final report in February. S. Hammond would like to wait until February. Website M. Dombrowski stated his wife and a friend both tried to sign up online and struggled with the website which is a very non- seamless process and it took them multiple times to get through. His concern is if these two computer literate individuals struggled, user experience must be frustrating for everyone. S. Hammond stated his neighborhood is at Westside for the concession and the teams that play find it difficult to locate schedules online. B. Kaschinske stated he would look into it. LANSING PARK BOARD MINUTES—JANUARY 8, 2020 PAGE 2 OLD BUSINESS V. Gracia-Wing provided an agenda for the working session meeting on January 11 for the 5-year Master Plan and stated the agenda is open to feedback. Lansing Park Board 2020-2025 Master Plan Working Session Saturday,Jar.11,2020 Foster Community Center 2 to 5 p-m. I. WELCONTE: ICEBREAKER& GET TO KNOW EACH OTHER(2-2:15 p.m.) A. DISCUSSION:Creating community through people, parks and programs. II. PRIORITIES & STRATEGIC VISION ACTIVITIES(2:15-3 p.m.) A. PRE-101EETING ACTION: Reflect on the question What do you yee looking ahead five year--?` uugstr�ns tv 'i nk about acid came orcNared tc sharg and . Whafs the IMPACT of LPR'sILPR Board's work? . Whose LIVES have been charged? . What SPACES and PLACES have charged? . What RESULTS has LPWLPR Board achievrd? . How has LPR:LPR's Board GROWN? . What else'would you CHANGE or ADD? B. DISCUSSION:What were the high-revel take---ways frorn your reflection? C. .ACTIVITY:What':,a 10?JCurrent State and Driving Forces 1.11hat.f-�ec7 a 10 i001C ;ire rr) zj'pa:;? . Prograr.n projects Park assetsrinfrastructure . BudgetfCIP . 1Mlaintenanceffacility management . Public en..gagernentrreiationrhips/partrerships . Administrative and governing roles 1.Aa--ter plarrirg piocers?goals and objectives Master planning outcome Kl,hat9Corg"voufdyc"i C irren t,'!gfvt? iig i0!C'.Yln� r'?i' ? EX,Ca Jr5 iOrl nS• .r JnCJ wG!r toi1'ar'da 10. =rid tirce. restr;;rirng yc!;from a l t'. . PrograrnsJprojects . Park assets1nfrastructuxe . BudgQVCIP . Maintenanc elf acility management Public engagerngnUfelatiorchip:(partrerships . Administrative and governing roles . Master planning process:goala and objectives . Master planning outcome 1 LANSING PARK BOARD MINUTES—JANUARY 8,2020 PAGE 3 Ill. REVIEW OF PRIOR PLAN &ACCOMPLISHMENTS (3-3,15 p.m.) A. REVIEW&DISCUSSION:What have wG learnsd? Vtri.a viiS a 61'.Cce z?afhaf cct;id`",e Cr,�-l-ovLzd is oll? a ?ri7S-20")0 MaLit-,r Plan 2015-2020 Survey exults ?01P A .i-^nrn d^''7mant::; IV. FINDING INSPIRATION(3:15-3:30) A. PRE-MEETING ACTION: Each Board member explore other comparabl'e±inspiring municipalities and be prepared to discuss one take-away for Lar.Ging. (Ideas: Grand Rapids, Kalamazoo, Sterling Heights,Columbus, Madison,etc.) B. DISCUSSION: What are these cities doirg that Lansing should be?What opportunities are there?What should we avoid? V. PUTTING IT ALL TOGETHEWBREAK(3:30-3:45) A. ACTIVITY'MISCUSSION:What themes or priorities do we notice? How do we feel about them? What action steps should they translate to? Vi. PUBLIC MEETING PLANNING(3:45-4:20) A. REVIEW:2020-2025 r0aste-r Plan Process Re-con-imendatian B. DISCUSSION: Goad'-setting for and coordination of public meetings_ What style of meeting do we think will produce the most powerful results? • V'fhere do we recommend the maetirgs are held? Hour do we recommend outreach occur? • How do we account for locatior.topic bias? C. DETERMINE: Preliminary recommendations,additional information needed or next Gteps for_ • Goals s Format: . Locations- 0 Outreach: VII. SURVEY EXPLORATION(4.20-4:50) A. DISCUSSION: What are we asking and why are we asking it? How is the survey different.than the meetings? What opportunities are there for visioning, education and higher response,rates? Whafs our response rate goal? 2 LANSING PARK BOARD MINUTES—JANUARY 8, 2020 PAGE 4 B. DETERMINE: + GoaUfunction: Priority question areacRhings that must be included: + Response rate goal: Next steps: Vill. NEXT STEPS/LOGISTICS(4:50-5) A. DISCUSS:Ouestions,concerns,gaps and opportunities.. B. DISCUSS:Timeline and digital review of synthesized material and recommendations. C. DETERMINE: a. Deadline for Board review of materials: b. Ouestion resolution: RESOURCES The mission of the Lansing Parks and Recreation.Department is to enhance the quality of life through the preservation and maintenance of park lands,the provision of quality leisure time activities and the pro0sion of special facilities which would otherwise not be available to Lansing residents- • 2020-2025 MASTER PLAN PROCESS RECOMMENDATION: htin-!`drivc ct-.�Cla.^on-doncr?i'_lyf rl Ka'1FPxnRFr-A h RR•1 tR^G'BRF•: 1i^•ten DS 1P . FIVE YEAR RECREATION PLAN 201-1 2020: hltn.rhl=n^iram:anb:'Dccl en-1 Ga-itori V+ew,+n 91 M A STE PL 4 NSY R201'-oo'0FINAI -OFFIra AI-1)0 Gl3htENT . 2020 BUDGET:htlr,•'ldrivG m nols_.^nn,:�oFr7d=ltr'niH-RhO.'KL1YDn"?li_tOnK4d7x d?Ho`H + 2018 ORG CHART:h"os7Mr.;a..nn,�la.r n 1i^non�id_t a>nt1F.1RXP•7n 4�1N -ari•.va nvw'S1:'Jn x.IV . BOARD MEMBER LIST:httos:;idrive_rloecle.conJooer.?id_1nV c:vL+1?haBezJVJwZnkOzuBVv:vu6aZ + DESIGN LANSING 2012 PLAN: htt^s-i!ynvzy lar^iri•�mi,on,,d rr.imQntr".cn'ar^Jio:v:4Rai raa•rn- .g•iasrn- :nm r 1-an^i:••e-pl=•n-P F� idl^+ + LANSING ACTION PLAN 2018: hth^s:i.t•.1•n•;.Ian^inoni.rnvi('lrr^.imantr:cn`ar:Uia•.v:Tr�';!A tir.r-Plan%�"lt�---ri.r'^^tarti,ai-anar^irnart-PD F?hidrd— + LANSING NON-MOTORIZED PLAN: htf^a:i;vn•.vr.larain•�-ni.an,,•rCtar_•_in-ontr;cnta_r,Via_:v1363/N�_r-f•/ntoraa^_I-Plan.PDF�'�idld= + LANSING WALK AND BIKE PLAN: hti�^^iv:v:v:Lan^,inn-ni nn•;i ^amu-1tt:cntarr'Viaay*RP 177n?O-1 1❑%-;Raz 2^:)idld= 3 She requested members to look at section two and section four prior to the meeting. R. Kibbey recommended looking at other city models that spur development and he would appreciate a thought paper from staff. V. Gracia-Wing referred Kibbey to item four on the agenda,which relates to this topic. R. Kibbey stated focus should be on the survey and user groups for feedback. S. Hammond inquired if there is a list of cohort cities. LANSING PARK BOARD MINUTES—JANUARY 8, 2020 PAGE 5 B. Kaschinske stated should look at cities with 100,000 to 150,000 population such as Madison and Columbus,which are capital cities both with universities. V. Gracia-Wing inquired about looking nationally. B. Kaschinske referenced the Illinois parks system. V. Gracia-Wing mentioned it may be helpful to bring a laptop or I-pad. UPDATES B. Kaschinske stated the ice rink is set, however weather is not favorable at this time for ice. Closing will take place on the Willard Avenue property this Friday,which will add land to Mt. Hope Cemetery and Scott Woods. R. Kibbey inquired about the status on the Ingham County grants. B. Kaschinske stated Lansing's projects all received recommendation from County Park Commission. M. Ruddock inquired if a system is an option for freezing the rink. B. Kaschinske stated no, due to the cost. Moores Park Pool Committee V. Gracia-Wing stated after the public meeting a committee was formed and they are working through the process. They have drafted preliminary goals and what the intent of the committee should look like. There is a meeting with Mayor on Friday regarding the next steps. The committee would like to launch a Facebook page and realize fundraising will be the key. A grant was submitted to the National Park System Fund. Kibbey commented three items are to be considered; historic preservation, neighborhood involvement and historic properties we have been putting money into without full use potential. CORRESPONDENCE V. Gracia-Wing had a Facebook post from Jim McClurken stating he was almost hit in Frances Park by two cars that were drag racing in the park. B. Kaschinske stated there are three entrances and Frances is the only park we shut off during the season to vehicle traffic. S. Hammond stated he would like discuss Frances Park at the February meeting and the drive that goes through the park. REMARKS M. Ruddock stated the CIP process is only two months away and asked for an update at the February meeting. B. Kaschinske will have a list of projects, not sure if it will be next month, but he is hearing from the Board they would like to start on the process next month. Meeting adjourned at 8:05 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved February 12, 2020 PARK BOARD MEETING Foster Community Center February 12, 2020 MEMBERS PRESENT: Veronica Gracia-Wing, Zoe Ahlstrom, Michael Ruddock, Mike Dombrowski, Kimberly Whitfield, Rick Kibbey, Erika Poland,Sean Hammond (arrived 6:40 p.m.) MEMBERS ABSENT: OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Gabriel Zawadzi CALL TO ORDER: 6:35 p.m. ADDITIONVDELETIONS TO THE AGENDA: Kaschinske added River Trail/Bridge projects to updates. BOARD MEETING MINTUES: Rick Kibbey moved to approve the January 8, 2020 minutes as submitted;seconded by Zoe Ahlstrom. 7 yeas; 0 nay Motion carried. NEW BUSINESS Web Registration Presentation Emily Farrell, Communications and Marketing Coordinator,for the Parks Department presented a PowerPoint presentation for the on-line registration process. CIP Gracia-Wing reviewed the CIP list provided. Dombrowski asked for a definition of CIP. Kaschinske stated it is anything over$10,000. Hammond asked if there is a 5-year maintenance plan or is it a year-by-year process. Kaschinske stated it is year by year. The estimated budget is$2.1 million less golf and cemeteries takes the amount to approximately$1.3 million. Gracia-Wing stated unless someone has a different option for voting, due to other obligations,she will utilize the dot process this year for voting. Kaschinske explained the Board makes their recommendations to the Mayor,who will either take the recommendations or make adjustments, and then he makes his recommendations to Council who will vote in May. Kibbey asked for any partners associated with the projects on the list. Kaschinske provided a PowerPoint presentation on the list of projects. LANSING PARK BOARD MEETING—FEBRUARY 12, 2020 PAGE 2 Gracia-Wing inquired what the cost of the Cambridge Trail would be after grant funds and what the Lansing Boat Club pays the City. Ruddock inquired if the dock at the marina could be done in increments. Kaschinske stated yes. Hammond inquired if the Lansing School District is assisting with the cost of St.Joe tennis courts. Gracia-Wing asked why Risdale and Sycamore were listed as sites for the splashpad. Kaschinske stated Risdale is CDBG eligible and Sycamore is very visible. Ahlstrom inquired how much CDBG would cover. Kaschinske stated it could cover up to the entire cost. Gracia-Wing inquired what is remaining in the playground fund and what was spent this past year. Hammond asked about the voting process. Gracia-Wing stated members use the list and project details, utilize a dot voting process for the projects to fund, members discuss and campaign for a certain project they want, if necessary,that may not have received enough votes. She will send out the process prior to the next meeting. Hammond asked for an updated spreadsheet with the amounts reflecting partner contributions and/or grant funds. Gracia-Wing inquired if there are certain projects the board wants to fund automatically and does that discussion take place this evening or via e-mail. Poland stated due to the time needed, she recommends discussion through email. Frances Park Drive Kaschinske stated he spoke with the individual who made the complaint about the traffic in the park. To remedy the issue, another entrance gate has been locked to avoid access. Hammond stated it does not seem necessary to have a road through the park, however since there has been a temporary solution this item may be tabled until the April or May meeting. Forestry Report Kibbey stated he has questions regarding this report, but is willing to table it until the April meeting. Kaschinske stated if anyone has questions regarding the report,to email him and he will obtain answers from Forestry. OLD BUSINESS Annual Report Hammond moved to approve the report as submitted;seconded by Whitfield. 8 yeas;0 nays LANSING PARK BOARD MEETING-FEBRUARY 12,2020 PAGE 3 Motion carried. Five-Year Plan Gracia-Wing provided results of the January planning work session and reviewed starting on page 4. Reviewed the meeting locations, dates, public meeting format and survey. Gracia-Wing stated she will start working with the Director and asked members to let her know what meetings they plan to attend. Whitfield recommended meeting at Gier instead of a church and Kibbey suggested reconsidering Gregory's. Community Centers could be back up meeting places. Ruddock stated Gier and Gregory's are both on the north side. The idea was to meet in each section of the city and to go to the people. Dombrowski volunteered to assist with the survey questions. UPDATES Kaschinske reviewed the parks update report. Moores Park Pool Committee Meeting is February 17 at 6 p.m. at Letts REMARKS Ruddock requested draft minutes be posted to the web to draw more people to the meetings. Also stated the December minutes are not on the web and the meeting schedule is for 2019. Kaschinske stated City does not post draft minutes of meetings, only approved minutes. Brown stated the minutes and schedule were sent to the communications coordinator to post. Ruddock asked for a response to his email on the doggy bags and placing them in more parks. Kaschinske stated he has no problem with expanding but needs to have neighborhood commitment to refill. Ruddock inquired about the status of the mobile rec. unit. Kaschinske stated we are waiting for an ambulance to go out of service, which should be this year. Meeting adjourned at 9:01 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved March 11, 2020 PARK BOARD MEETING Foster Community Center(Outside) March 11, 2020 MEMBERS PRESENT: Veronica Gracia-Wing, Zoe Ahlstrom, Michael Ruddock, Mike Dombrowski, Kimberly Whitfield (arrived 6:45 p.m.), Rick Kibbey, Erika Poland, Sean Hammond MEMBERS ABSENT: OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Gabriel Zawadzki, Katrina Daniels, Lansing Art Gallery CALL TO ORDER: 6:33 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Gracia-Wing added Covid-19 under updates. BOARD MEETING MINTUES: Erika Poland moved to approve the February 12, 2020 minutes as submitted;seconded by Michael Dombrowski. 5 yeas; 0 nay Motion carried. NEW BUSINESS Art Path Kaschinske stated Katrina Daniels from the Lansing Art Gallery is here to review the proposed sites for the 2020 Art Path exhibits. The Mayor has an art commissions and policy in force. The Park Board will still approve placing art in a park and make the recommendation to the Mayor. All other aspects of a project will go through the Art Commission. Daniels stated this is the third year and there will be 20 artists. Daniels presented a PowerPoint overview of the project, proposed locations and map. Kaschinske inquired what city services would be required. Daniels stated probably power washing of mural sites should be the only ask. Daniels stated they are working with Lansing 5:01 about kicking off the event during Dam Jam. Kaschinske inquired what art from the previous year still exists; Daniels stated a couple of murals. Dombrowski inquired how she heard of the feedback on the basketball court art and why it is still a site. Daniels stated she was in the area and a biker asked her if she knew anything about it. The art makes it difficult to play on the court and they want to utilize an artist to incorporate basketball court lines and change the art. Ahlstrom moved to approve the proposed sites; seconded by Kibbey. 8 yeas; 0 nays Motion carried. OLD BUSINESS Five-Year Plan LANSING PARK BOARD MEETING—MARCH 11 2020 PAGE 2 Kaschinske stated according to the DNR since the City owns Potter Park Zoo plans need to be added to our Master Plan and we will be receiving information from PPZ to add to the plan. Public meetings are being scheduled, an ad has been placed in the upcoming summer Lansing Living for the survey, and questions for the survey need to be completed by April 1. UPDATES Park Updates Kaschinske reviewed the updates sent to board members. COVID-19 Kaschinske stated Mayor Schor held a press conference and provided a handout with the information sent to employees. No cancellations at this time and will follow the protocol by the Ingham County Health Department. Board Member This will be Sean Hammond's last meeting. He will be moving out of the city. The board thanks him for his time. OLD BUSINESS (Cont'dj FY21 CIP Projects Kaschinske stated last year golf subsidy was $166,000 and cemetery was$595,000. This year golf is$100,000 and cemetery is $560,000. There is$2,342,000 less $660,000 leave $1,682,000 for projects. With the proposed projects of grant match ($600,000), citywide repair and maintenance ($300,000) and kids' camp ($37,000) set aside there is a remaining balance of $745,000 for projects. Poland and Gracia-Wing stated when looking at the projects funded each year, is there merit to the projects. Hammond inquired if so, would it reduce future year amounts. Kaschinske stated on some projects, such as paving. Sealing a surface can extend the life before full replacement. Playground equipment not necessarily. Citywide does not see a reduction due to unscheduled maintenance issues that arise. Hammond stated address foundational issues or alternatives, because if a park is functional it is harder to get funds. Board members had 10 dots to place on projects, maximum of 2 dots for one project. CIP Proposed Projects: Grant Match $600,000 City-wide Repair and Maintenance $300,000 Kids' Camp $ 37,000 Parks Paving $300,000 Replanting Trees $ 25,000 Playground Installation/Renovation $150,000 (reduced from $300,000) LANSING PARK BOARD MEETING—MARCH 11 2020 PAGE 3 Community Center Building Improvements $100,000 New Park/River Trail Map $ 25,000 Facility Condition Assessment Turner Dodge $ 10,000 Naturalization Plan $ 10,000 Turner Dodge Mini Park $125,000 (reduced from 160,000—seek funding from OCTA) Total $1,682,000 Hammond moved to approve proposed CIP projects; seconded by Poland; 8 yeas; 0 nays Motion carried. Board members discussed projects- Kibbey wants partnerships with neighborhoods for assistance with funding for next year projects. Also, wants to see a business plan for Groesbeck to see the subsidy is declining. Kaschinske stated last year the subsidy was $166,000 and this year is proposed at$100,000. ADA accessibility is addressed in the master plan. Neighborhoods could contribute to Cambridge Path. Kaschinske stated Foster Park request is for an entrance on Kalamazoo for food trucks,YMCA mobile kitchen, CADL mobile library, and REACH Art Studio vehicles. It is not a public vehicle entrance. Ahlstrom inquired if grant match could be reduced since the additional funds needed for Foster Park were committed to add to last year's amount. Ruddock commented he was surprised that Joan Nelson was not at the meeting. Kaschinske stated Allen Neighborhood has applied for MSHDA grants. Ruddock would like to see the ice rink next year along with a variety of products. Ahlstrom moved to add $66,000 for Foster Park and apply for CDBG funds for the splashpad; seconded by Kibbey. 7 yeas; 0 nays Meeting adjourned at 8:25 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved July 8, 2020 PARK BOARD MEETING Foster Community Center July 8, 2020 MEMBERS PRESENT: Veronica Gracia-Wing,Zoe Ahlstrom, Mike Dombrowski, Kimberly Whitfield, Rick Kibbey, Erika Poland, MEMBERS ABSENT: OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary CALL TO ORDER: 6:31 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Gracia-Wing stated if Steve Bell arrived regarding Ingham Park she will move him up on the agenda,tabled New Business item, added to new business assault on the River Trail and added Moores Pool committee and Park Board members to updates. BOARD MEETING MINTUES: Rick Kibbey moved to approve the March 11, 2020 minutes as submitted;seconded by Zoe Ahlstrom. 6 yeas;0 nay Motion carried. NEW BUSINESS Anti-Racism Statement This item will be tabled to work on the language of the statement and reflect member's voices. This will be on the agenda at a later date. River Trail Assault On June 21, a sexual assault occurred to a female who was roller blading on the trail. A male on a bike attacker her and she was able to kick him and he took off. Gracia-Wing stated this was not made public at the time by Lansing Police Department(LPD)and it was an individual who uses the trail that made a Facebook post. She would like the board to discuss if there are reporting gaps and if any there are any recommendations should this happen again to ensure the public is aware. Kaschinske read an email received from Robert Merritt, Public Information Director for Lansing Police Department: When this was first reported to the Police department there were some extenuating circumstances. Notifying the public on this incident was delayed based on information gathered. The department does not put out information that is not accurate or not factual. At times additional information is needed prior to going public. The below information was given to the media with regard to this case. On a side note:LPD has not received any reports or complaints in this nature prior to this incident and have none since. LPD has increased patrol on the river walk and LPD volunteers are in action staring Thursday. LANSING PARK BOARD MINUTES—JULY 8, 2020 PAGE 2 Moving forward and lesson learned.......Anything crime wise that occurs on the river walk 1 will alert you and river walk staff. The following is an activ%pen investigation that has been assigned to a Detective. • On 6121120 at approximately 10:50 p.m. Lansing Police were dispatched to an assault on the river trail(North)by the Fish Ladder. • Officers arrive and locate a 17 year old female(victim) who stated she was just assaulted and the man(suspect)fled on a bike. • Officers preliminary investigation learned the following: The victim was roller skating on the river trail by herself. The victim stated a man on a bike began to follow her. Near the fish ladder the suspect rode past the victim and stopped.As the victim got close to the suspect, he jumped off his bike and grabbed her. The suspect pulled the victim to the ground and attempts a sexual assault. The victim physically resist and screams for help. The victim is able to draw attention to others in the area and kicks the suspect. The suspect stops the assault and rode off on his bike. • The victim did not need medical treatment and suffered minor injury to her knee and soreness to her neck. • The suspect is described as:white male, 30-40 yrs.,short hair, medium build, white T-shirt, plaid shorts,sandals with socks, glasses, riding a mountain bike. • The case has been assigned to Lansing Police Detective Kristi Prod(517)483-6835 • Anyone with information is asked to contact Police—Lansing Police Department(517)483-4600 • Since this assault, Lansing Police have been giving the River Trail special attention and patrolling the areas. Ahlstrom commented LPD should be committed to alerting the Parks and Recreation Department. Kaschinske stated yes,anything on the River Trail or in Parks will be communicated. Kibbey inquired in Friends of Lansing Regional Trail (FLRT) reached out. Kaschinske stated yes,they made a post and inquired if there was a picture,which there was not. Gracia-Wing stated FLRT has 10,000 followers compared to Parks and Recreation,which has 7,000. She questions if FLRT has to use posts to communicate with the Department, it exposes gaps in communication and reporting incidents. Kaschinske stated he does receive incident reports from FLRT, but he would need to check the timeline of the first report from FLRT to when this was made public by LPD. Kaschinske stated he would like a motion or email to Bob Merritt with all of the boards concerns and suggestions to clarify what the board wants to see done. Gracia-Wing would prefer to do that at a meeting or prepare a draft letter for the Director's review. Gracia-Wing and Dombrowski will collaborate on points to share and receive feedback. Gracia-Wing inquired if electronic voting is being permitted during the pandemic. Kaschinske stated he would obtain information from City Attorney. LANSING PARK BOARD MINUTES—JULY 8, 2020 PAGE 3 OLD BUSINESS Five-Year Plan The public meetings originally planned were not able to be held. The Department of Natural Resources is flexible on the number of meetings and virtual meetings, as well as digital surveys. Holding an outdoor meeting was discussed to obtain public engagement. Would like to brainstorm on the plan, as well as discuss community needs developed during the pandemic and engage the black community. At this time there are 565 survey responses. Whitfield suggested involving Olivia Letts and Willard Walker. Kibbey would like to engage all minorities, not just the black community. Dombrowski mentioned reaching out to non-profit groups, and Alshtrom mentioned the refugee center. Discussion was to also involve institutional leaders, especially in the black community and focus on community leaders, not just a general outreach. Kaschinske stated we have a contact and information has been sent to him for distribution to his groups. Ahlstrom inquired if Council and Commissioners have been engaged. Kaschinske stated they have seen it, but not a direct ask. Poland stated Councilmember Hussain as circulated it. Ahlstrom recommended since no public gathering until Phase 5 to reach out with surveys, push social media, include organizations and yard signs to encourage survey. Kaschinske stated a third party is tabulating the results to get to the board. Ahlstrom inquired if there is an open section for feedback. Kaschinske stated there are 25 questions. He is comfortable with only the survey, but Council probably will not be and will require a public hearing. Kibbey wants to ask if Council is fine with surveys. Dombrowski inquired about using the concerts as a venue to obtain surveys. Kaschinske stated concerts are limited to 100 people. Dombrowski stated in addition to surveys,what about obtaining letters from organizations that represent large groups and what their wants and needs are. Kaschinske suggested a public meeting. Ahlstrom stated doing a heavy push on survey with outreach,tabulate surveys received, draft something to get public input, tactics to support the goals, and hold the public hearing. LANSING PARK BOARD MINUTES—JULY 8. 2020 PAGE 4 Kibbey recommended specific outreach to institutional leader, recreational leaders, black community, and focus outreach with community leaders and make personal calls. Gracia-Wing proposed using fewer questions. Ahlstrom stated she is not comfortable with new survey questions to incorporate into the current surveys. Kaschinske stated some of the same questions could be used. Board reviewed the timeline and draft needs to be done with draft plan in October. Council meets Oct. 12th and 26th Nov 9tI and 30'and Dec 12th Gracia-Wing reviewed timeline as intentional survey outreach to mid-August, begin draft and present draft plan at October meeting, Board votes at November meeting and send to Council for their December meeting. UPDATES Kaschinske stated the community centers are closed to the public;some classes are running outside or virtually. Some of the virtual classes have done better than regular classes and some have not. We are not running any sports at this time. The parks are busy. Offering one kids camp at Foster Center, extra staff were hired and there is extensive cleaning. Playground equipment at Reutter Park is installed and looks better in the park than expected. A Fit Lot was installed north of Rotary Park through a AARP grant. River Trail bank stabilization is done and bridges are out for bid. Dombrowski inquired about additional detour signs at Potter Park. Gracia-Wing asked for social medial notices like Public Service. The homeless shelter at Gier had a 49 person capacity and served 104 people. Ahlstrom inquired if COVID changed the budget or CIP. Kaschinske stated it has changed revenue amounts since programs have canceled and we are not able to rent; it did not change CIP, but has delayed some projects. Kibbey inquired on how Groesbeck is doing. Kaschinske stated the numbers are good,food and beverage is down. The subsidy will probably be higher this year than expected. Gracia-Wing asked Kaschinske to refresh the board on the budget. Kaschinske stated money from the millage is for maintenance and Red Cedar sale funds are used for CIP. Will send the Mayor's approved CIP list. LANSING PARK BOARD MINUTES—JULY 8, 2020 PAGE 5 Moores Pool Gracia-Wing reported the committee's progress is moving forward. The committee designated two people to review proposals for assessment and construction;this is moving forward to make a recommendation. Kibbey inquired if the committee is fund raising. Gracia-Wing stated a cost is needed to set the goal. Board Members Kaschinske stated there are two vacancies and Council wants to do in persona interviews instead of by zoom. CORRESPONDENCE Ahlstrom stated Steve Bell has addressed several issues regarding Ingham Park that includes drinking in the park and off leash dogs, which the board cannot enforce. He is upset about the litter in the park,the lack of playground surface and a fundamental anger toward disc golf. The board will address what they able to, but Mr. Bell will probably be upset for some time. Council Member Wood recommended how to address the dog issue. Kaschinske stated on June 24, 2020 30 yards of playground mulch was installed. Spraying has also taken place. Dombrowski stated he was at the park and looked around; he found four beer cans,there was some trash, but no more than any other park. He also spoke to a neighbor who said the park is busy but has had no issues. Ahlstrom stated she was at the park, did not walk around, but it was busy. BOARD MEMBER REMARKS Gracia-Wing reminded members the November meeting will be Tuesday, November 10 due to Wednesday the 11th being Veteran's Day. There is a fact sheet for the August 4 millage vote. Ahlstrom stated she has not heard back from LSJ. Maybe do an opinion letter to the editor. Park Board email list serve Michael Ruddock was first responder to emails and he has resigned from the Board. Ahlstrom stated she would be the first responder and Dombrowski will be backup. Ahlstrom stated Mr. Bell received her personal email address and wondered how. She reviewed her process on responding to emails. Sent notification to the City IT Department and they are communicating with her. Gracia-Wing stated there is usually no August meeting held, but she would wait to see on agenda items before deciding if a meeting is required. Dombrowski invited everyone to the Bike and Seek Treasure Hunt.The event runs throughout the city, uses QR code clues and will run July 25 through August 9. Meeting adjourned at 8:22 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved September 9, 2020 PARK BOARD MEETING Frances Park September 9, 2020 MEMBERS PRESENT: Veronica Gracia-Wing,Zoe Ahlstrom, Mike Dombrowski, Kimberly Whitfield, Rick Kibbey, Erika Poland, Brian Daniels,Jennifer Poplar MEMBERS ABSENT: OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Anne Grofvert, MMMBA; Nathan Hartley, LENO CALL TO ORDER: 6:31 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Gracia-Wing added trash at Hunters Ridge as new business and the list serve email as correspondence. Kaschinske added Gracia-Wing's letter under correspondence. BOARD MEETING MINTUES: Erika Poland moved to approve the July 8 minutes as submitted; seconded by Kimberly Whitfield 8 yeas;0 nay Motion carried. NEW BUSINESS Hunters Ridge Poland stated there is dumping taking place in the park and the last load had personal identification information in it. Is there something long term that could be done to prevent dumping in the park? Kaschinske stated the police were notified,they have the personal information and have completed a report. Trash dumping has become more common and is not new to the department. Where ID is available,the police are contacted who will make contact with the individual and provide a timeframe to remove the trash. This appeared to be an apartment clean out by a third party. There are cameras in the area; however, repositioning them will be necessary as trash dumping continues to move around. Whitfield inquired about lights in the area. Kaschinske stated there are lights on the paved area of the road, but not the dirt road section. Gracia-Wing inquired about signs,fines and increasing the fines. Kaschinske stated fines are approved by Council, but signs could be put up in the park. Whitfield inquired about neighbors and if any have security cameras. Kaschinske stated there is a neighbor who watches the park and contacts him with issues. Poland said the neighbor at the end of the road does and she watches the park. Poland inquired if it would be possible to post no dumping and escalate the security if necessary. Gracia-Wing wants to know if the fines for dumping are enforced and what the consequences are. LANSING PARK BOARD—SEPTEMBER 9, 2020 PAGE 2 Poland asked for a no dumping sign back by where the house used to be. Reutter Park Kaschinske stated the board was sent information on a proposed art project to be placed at the corner of Kalamazoo and Capital in Reutter Park. The project will be reviewed by the Art Commission, if the board is comfortable with the review by the commission the board may vote to approve the project tonight or it may be put on the October agenda for a presentation. Kibbey moved to approve the installation,seconded by Poland. 8 years;0 nay Motion carried. Beacon Park Kaschinske stated this would be the installation of an arch at the corner of Holmes and Pleasant Grove at the entry of the park. The height would be 10',there will be a 5' sidewalk and there will 2' on each side. Poland inquired who is picking the art. Kaschinske stated Southwest Action Group. Board reviewed the proposed designs and want to ensure the arch has Beacon Park not Beacon Southwest on it. Ahlstrom approved to install an arch at the entrance,seconded by Poland. 8 yeas;0 nay Motion carried. UPDATES Kaschinske provided updates on the Learning Labs at Foster,summer camp, Fulton Park dock,table tennis installation at Moores, mowing scheduled will start back up, City Market vendor, placement of 300 trees, parking lot repairs, River Trail projects, millage renewal, and senior fair. Gracia-Wing asked for information on the Festival of Oddities and the disparaging comments. Kaschinske stated Council is aware and the Parks Department has responded, but nothing has been received back. The event was held at Turner Dodge last year and there were concerns after the event due to the large number of people that attended. It brings up issues with fire codes and the soundness of the structure with so many people in the house. Discussion was not well received about it being an Old Town event and stretching to Turner Dodge. There are also issues between the organizers. The City has asked for their safety protocol in consideration of covid and nothing has been received. There are still executive orders to follow to keep people safe. Parks Foundation met and has elected officers,filed with LARA and will be setting up a bank account. Mayor has signed off on the contract for WTA. They will start the evaluation on the pool. Peoples Pool will cover approximate one-half of the initial evaluation. CORRESPONDENCE Kaschinske stated the issue with the dog was sent to LPD. Poland stated she has information and will send it to the Director. LANSING PARK BOARD—SEPTEMBER 9,2020 PAGE 3 Veronica Gracia-Wing has resigned from the Park Board to serve as the President of the Parks Foundation. Five Year Plan Kaschinske stated there are goals he put together and reviewed. Ahlstrom inquired if the plan could be sent to the survey participants for feedback. Board reviewed the goals and the report Poland put together from the survey. Poland and Dombrowski will work on putting goals and rationale together from the survey results. Kaschinske reminded the board there is a tight deadline to complete the plan for public review and Council approve. The October meeting will be finalizing the draft for public review in preparation of voting on the plan in November to submit to Council. Meeting adjourned 8:15 p.m. PARK BOARD MEETING Foster Center October 14, 2020 MEMBERS PRESENT: Zoe Ahlstrom, Mike Dombrowski, Kimberly Whitfield, Rick Kibbey(arrived 7 p.m.), Erika Poland, Brian Daniels,Jennifer Poplar(zoom) MEMBERS ABSENT: OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Emily Farrell, Parks and Recreation Communications Coordinator;Julia Stoutjesdyk, Parks and Recreation Intern CALL TO ORDER: 6:32 p.m. ADDITIONS/DELETIONS TO THE AGENDA: None BOARD MEETING MINTUES: Kimberly Whitfield moved to approve the September 9 minutes as submitted;seconded by Mike Dombroski. 5 yeas;0 nay Motion carried. NEW BUSINESS Art Policy Kaschinske stated on the River Trail north of Rotary Park there was a Black Lives Matter mural along the trail that someone has spray painted over. The city covered the graffiti with gray paint and there is an artist who wants to repaint the mural but at this time,the weather is an issue. Kaschinske stated the first mural was not presented or approved by the board but he wants to be sure this one is. We are asking for an anti-graffiti coating on the new mural and asking the artist to maintain the mural. Dombrowski inquired if anti-graffiti coating is slippery when wet since this is on the trail. Kaschinske stated that is being checkedinto. Ahlstrom inquired if this could move forward without the coating. Kaschinske stated yes, but the artist would need to maintain it. Dombrowski stated the George Floyd mural was tagged and redone, and asked if it was tagged again. Kaschinske stated he was not aware if it had been again. Erica Poland approved the repainting of the mural, Brian Daniels seconded. 5 yeas; 0 nays Motion carried. Ahlstrom asked for an update in November. PARK BOARD MINUTES—OCTOBER 14, 2020 PAGE 2 OLD BUSINESS Five-Year Plan Kaschinske stated staff has put a lot of time into the plan. He would first like to look at the goals to see if this what the board was looking for. Dombrowski stated he moved objectives to other goals, added some goal and an additional goal of place making and put together the rationale. Kaschinske commented on goal number two,objective E about expanding facilities and stated with everything that has happened with Covid that if we could get to where we used to be before it, he would be ecstatic. He also inquired as to what types of fields the board was looking to expand. Poplar commented she would like to see more education and explanation,such as signs,when turning an area into a natural area. Ahlstrom inquired if there was anything in the action plan for Adado Riverfront Park. Discussion took place about the plan and Dombrowski stated he would reword the goals and update. Ahlstrom asked for an explanation of Our Foundation. Kaschinske stated Our Foundation,formerly known as Capital Region Community Foundation,funded and received corporate donations for Rotary Park and their next place making effort is 496 to Burchard Park. They are looking at a possible destination playground ($500,000) at Riverfront Park in the north end and developing Burchard Park with lighting similar to 5:01 event lighting. Poplar mentioned goal 3 and redesigning parks and mentioned possible splash pads that have the option for a person to start and then they shut off after a certain time. Kaschinske stated we have not heard from citizens that they are interested and Moores Park neighborhood does not want one, although they are lower maintenance than pools. Ahlstrom recommended the ideas and passion for place making be incorporated into CIP project planning. Kaschinske stated that could be done at board meetings. There are 111 parks to improve upon. Ahlstrom inquired if there is anything in the goals or plan for utilizing CDBG funds. Kaschinske stated no, but he is always looking at CDBG funding for projects. Poland inquired if there are specific ideas for CIP projects. Ahlstrom asked members to think about specific plans for CIP projects and to come to the November meeting with some ideas. Kaschinske reviewed the draft plan. PARK BOARD MINUTES—OCTOBER 14,2020 PAGE 3 UPDATES Kaschinske reviewed the updates: an outdoor, concrete table tennis table was installed and gates for the parking lot at Moores Park. Contractor WTA has begun an assessment of Moores Park pool. The bathroom has seen homeless activity as well as graffiti. Risdale Park also had a significant amount of graffiti on the building. Foster Center is serving as a site for the Lansing School District learning labs, currently over 40 students are enrolled. Parking lots are being striped, seal coated or crack sealed. Davis Park trail loop has been sealed. Moores River Drive trail has been repaired. STATEMENTS OF BOARD MEMBERS Whitfield mentioned park awareness with a community page to highlight individuals in the community. Kaschinske stated that could be done, many parks are named after community individuals. Meeting adjourned 8:10 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved November 10, 2020 PARK BOARD MEETING Zoom Conference Meeting#869-9515-6741 November 10, 2020 VIRTUAL MEMBERS PRESENT: Zoe Ahlstrom, Lansing Michigan; Mike Dombrowski, Lansing Michigan; Kimberly Whitfield, Lansing Michigan; Brian Daniels, Lansing Michigan;Jennifer Poplar, Lansing Michigan; Rick Kibbey(6:50 p.m.) Lansing Michigan MEMBERS ABSENT: Erika Poland VIRTUAL OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Emily Farrell, Parks and Recreation Communications Coordinator,Julia Stoutjesdyk, Parks and Recreation Intern;Jim Perkins CALL TO ORDER: 6:30 p.m. ADDITIONS/DELETIONS TO THE AGENDA: None BOARD MEETING MINUTES: Kimberly Whitfield moved to approve the October 14, 2020 minutes as submitted; seconded by Mike Dombrowski. 5 yeas; 0 nay Motion carried. NEW BUSINESS: Renaming drive in Grand River Park Kaschinske asked board members to refer to their packets. Jim Perkins is heavily involved with the MSU Crew and there are three buildings they utilize at the east end of Grand River Park and he would like to rename the road leading to them. Kaschinske needs to know the exact location of the drive he wishes to rename. West Main is the entrance to the park and there are three businesses and the Michigan Princess that have a West Main address. He needs clarification of the location because renaming a street with businesses on it would cause the businesses to incur costs. If Mr. Perkins wishes for the entire street to be renamed, he would need the businesses to sign off. If it is only the dirt section there is no issue and a sign could be placed. Kaschinske is not sure how the businesses would make the changes with Google, GPS, etc. Dombrowski stated the map is confusing because there are two beginning points indicated. Kaschinske stated yes, if the beginning is the second point there would not be an issue, however if it is the first point it concerns the businesses and we would need them to authorize the change. Jim Perkins agreed it would not be fair to the businesses. Kaschinske stated the businesses face Old Lansing Road; however, you cannot enter from Old Lansing Road but instead need to enter in from the park. PARK BORD MEETING MINUTES—NOVEMBER 10, 2020 PAGE 2 Daniels stated the second beginning point would be easier logistically and would be fair to the businesses who would not need to make changes. Kaschinske asked Perkins if the intent is to rename the dirt section of the road. Perkins stated they would be happy with the start of the gravel road to be renamed as it serves the three buildings that house the rowing groups. Kaschinske inquired who it would affect. Perkins stated he spoke with the groups and no one has an issue with changing the name. He explained recently there was an attempted burglary and the Lansing Police had a difficult time finding the location and he hopes the name change would clarify the location. It would be changed with Google and for GPS purposes. Kaschinske stated part of the issue is Main Street in Lansing has been changed to Malcolm X and this area is in Lansing Township and they did not make the change so it is still known as Main Street. Kaschinske stated he is concerned about the three businesses and he does not want this to cost them to change advertising, letterhead, business cards, etc. Other concerns would be how Google, 911, etc. would distinguish the location. Perkins stated they would cover all bases to ensure the start of Boathouse Parkway would start at the beginning of the gravel road and gate. MSU has provided a large piece of granite that would be engraved and placed at the entrance to mark the start of the drive and it would not affect the other businesses. The gate is a prominent start to the road and would differentiate the entrance. Ahlstrom inquired if GPS is inaccurate so people do not know where to go. Perkins stated the problem seems to be the two parallel West Main Streets that run by the park and tracks. This would not cost anyone and he would ensure Google and GPS would be changed. Ahlstrom inquired if some of the problems could be eliminated with better signage at the park entrance. Perkins stated yes and he is surprised there is still an area named Main Street since it has the two parallel section. They only want to change the small section that services the three boat houses. The area has a gated entrance, a straight section and an end. Dombrowski stated Google doesn't recognize the gravel section and it would need to be recognized. Perkins stated yes that is the intent and he will take the responsibility to ensure it is done. Dombrowski inquired if the township is responsible to map it. Kaschinske stated he would check with Public Service and would want to have that added to the recommendation. Ahlstrom stated there are three groups, but only two signatures on the petition. Perkins stated the three groups are in support and he has emails, but no signature, from the Lansing Rowing Club in support. He was not able to meet with them and he would provide the emails. PARK BORD MEETING MINUTES—NOVEMBER 10, 2020 PAGE 3 Ahlstrom asked to have the emails for the record. Kaschinske asked Perkins to send to the board secretary. Perkins stated they have made improvements, such as planting trees, putting down crushed stone in the parking lot and they are striving to continue to improve the area. Ahlstrom stated the board could vote with the contingency on receiving the emails. Whitfield concurred. Dombrowski stated he rowed at University of Michigan and understand the support of one team and not another. Ahlstrom moved to accept the renaming beginning at the gravel entrance and upon receipt of the emails from the Lansing Rowing Club supporting the name change and City working with Google to recognize the road. Supported by Kibbey, seconded by Poplar. 6 yeas; 0 nay Motion carried. Kaschinske stated this still needs to go to Mayor and Council for approval. Also inquired how many trees were planted; Perkins stated six. Ahlstrom asked Kaschinske once Mayor and Council approved to advise the board and Mr. Perkins. OLD BUSINESS Five-Year Plan Kaschinske stated the change was to goal 2 to add an environmental component. Also added to the plan were screen shots of social media posts, media ad for public meeting and accessibility ratings. The next step is to go to committee, Council public meeting and approval. Poplar inquired about accessibility at Moores Pool. Kaschinske stated it meets requirements because you can access it from the parking lot, access the locker room and access the pool. It is not easily done and it is being addressed with the consultants. He receives concerns from the local fishermen who want parking closer to the fishing area, however that area is close to the trail and presents safety issues. Ahlstrom moved to approve the five-year plan; Daniels seconded. 6 yeas; 0 nay Motion carried. Annual Report Ahlstrom stated Mike Dombrowski completed the report last year and asked him to review the process. Dombrowski stated he and former board member Michael Ruddock worked on it and they utilized the departments accomplishments report and minutes from the year to summarize the accomplishments and hot topics. Kaschinske stated the department is working on the 2020 Accomplishments Report and will focus on the five-year plan and the millage passing with 75%approval. He will get a preview copy to the board. Dombrowski and Daniels volunteered to work on the annual report. PARK BORD MEETING MINUTES—NOVEMBER 10, 2020 PAGE 4 UPDATES Kaschinske thanked staff, Greg Satterfield, Kellie Brown and Emily Farrell for their work on the plan. A city the size of Lansing would pay$25,000 to$30,000 for a firm to do the plan. Moores Pool—The consultant is on board and there have been several meetings. Drive-thru Halloween—500 cars went through Frances Park. Fulton Park—The playground is being re-done. Trees—143 trees are being planted at Hunter, Foster, Dunneback and Clifford Parks. River Trail—Projects have wrapped up for the season. Bridges will be worked on next year by PPZ. Veteran's Day—City offices are closed tomorrow. Centers—City offices and community centers are planning, depending on Covid numbers, to open January 11 to the public. Learning Lab—There are over 50 kids enrolled at Foster. The first semester has ended and resulted in a change to the schedules. There have been no Covid outbreaks. Ice Rink—Still looking at an artificial ice rink. Washington Park was not frozen once last year. Mowing—Wrapping up for the season. Some parks may still be mowed to mulch leaves. Whitefield inquired how likely the artificial ice rink will happen. Kaschinske stated he is about 90%sure. Having an outdoor rink is important, especially due to Covid. Ahlstrom inquired if it would be bring your own skates. Kaschinske stated yes, unless there would be a vendor to rent from. Whitefield inquired if an RFP would be required. Kaschinske stated he would need to check, but if a vendor was available maybe not. Black Lives Matter Mural—The mural has been redone, however,the anti-graffiti cover cannot be done in this weather. When it is done, it would not be slippery. Also, since it is post-election, hoping there will be no issues with vandalism. Park Board member—Have not heard anything and it would probably be at least January. Meeting adjourned at 7:30 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved January 13, 2021