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HomeMy WebLinkAbout2019 Park Board Minutes PARK BOARD MEETING Foster Community Center January 9, 2019 MEMBERS PRESENT: Veronica Gracia-Wing,Jim McClurken, Rosalinda Hernandez, Kimberly Whitfield,Zoe Ahlstrom, Michael Ruddock MEMBERS ABSENT: Rick Kibbey, Paulette Carter-Scott OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Scott Keith, Lansing Entertainment & Public Facilities Authority(LEPFA); Peter Wood, Friends of Ormond Park CALL TO ORDER: 6:31 p.m. (first meeting of new time change) ADDITIONS/DELETIONS TO THE AGENDA: Kaschinske added a letter he received to correspondence. BOARD MEETING MINTUES: Ruddock approved the November 14, 2018 and December 12, 2018 minutes as submitted, seconded by Zoe Ahlstrom. 6 yeas; 0 nays Motion carried. NEW BUSINESS Groesbeck Annual Report Kaschinske stated a press release from Mayor Schor was sent out with his annual report, which included Groesbeck. Scott Keith provided a copy of the annual report to the board members and reviewed. Included in the report was a reduction in the city's subsidy to the course to$143,000; Keith stated he is still working on the 2020 budget, but expects to reduce the subsidy even more. Keith reviewed the accomplishments that contributed to the increase in golf rounds. Those included an increase in leagues, outings, a senior rate, increased golf lunch specials, increase in season passes, decrease in complimentary golf rounds, new pass offering, Lansing Catholic High School teams returned, a new relationship with Michigan High School Athletic Association,fiber installation and tournaments. Changes were made with new signage on and around the course, drain repairs were made and improved customer service by making changes to bag/cart pick up. Expenses were decreased by 40% by reviewing operations to streamline, reviewing staffing needs, reviewing all operations and making necessary adjustments while improving services. Customer feedback was obtained from Trip Advisor, Facebook, and Google. Plans for 2019 include a new golf simulator for indoor golf during the winter, non-resident rates, increase leagues, increase season pass sales, increase food and beverage sales, increase outings, expand tournaments, increase youth play, improve irrigation systems, upgrade maintenance equipment, expand event offerings and continued improvements to the course. PARK BOARD MINUTES—JANUARY 9, 2019 PAGE 2 Whitfield inquired about the event offerings and what was in mind. Keith stated LEPFA will work with the Parks and Recreation Department to provide recreational opportunities, especially during the winter to utilize the course. Gracia-Wing inquired how the customer experience is measured. Keith stated with the new tee system they obtain a profile. The plan is to set up interaction for feedback from the customers. Leagues currently have a form they turn in at the end of the season with their feedback. Gracia-Wing inquired who is paying for the fiber installation. Keith stated LEPFA is paying for it. Gracia-Wing asked what some of the challenges are. Keith stated they are continuing to work on the condition of the course, especially irrigation, and they continue with cosmetic changes to improve it. They are also looking at how to gain more room in the clubhouse and the age of the equipment is an issue. Gracia-Wing inquired what we are looking at for 2020. Kaschinske referred to the budget included in the packet. McClurken inquired about the terrace. Kaschinske stated money was set aside a couple years ago. Keith stated he is also looking to provide some funding and working with the Parks Department for a terrace area. Ruddock inquired if it is possible to track new golfers. Keith stated they are going to try with the tee reservation program, however many use the guest process to expedite the reservation. Keith stated legislation has changed which will allow for fee changes and have resident and non-resident fees. Peter Wood stated there was discussion a couple years ago about the subsidy per golfer and is there new information available. Kaschinske recalled that figure was$24 per golfer. Keith stated he does not have those figures with him, however revenue is up and the subsidy is down which would certainly decrease the amount per golfer. Peter Wood inquired if there are external criteria for LEPFA's performance. Keith stated as long as the subsidy continues to decrease, they are doing as expected. PARK BOARD MINUTES—JANUARY 9,2019 PAGE 3 OLD BUSINESS Cemetery Development Plan Kaschinske stated Kibbey requested this information at the last meeting. Kaschinske reviewed the budget provided. Also,stated the city is looking at investing the perpetual care funds more aggressively to utilize the increased interest. The Fratcher Foundation provides funding each year and he is looking at using those funds for an additional columbarium and a cremation tower. Burials have declined over the years,which decreases the cemeteries revenue. Gracia-Wing inquired about natural burials. Kaschinske stated the Islamic faith has natural burials in their section, but at this time there is not an area open for natural burials but there could be space. Naturalization Kaschinske stated Kibbey requested this information at the last meeting. Naturalization was addressed in 2012. Although it was referred to as naturalization, it was actually no mow areas. Kaschinske provided the 2012 information and maps of the parks which have portions of"naturalization". Hernandez stated she spoke with neighbors in the Ingham Park area that would like to have the entire park mowed, Kaschinske stated the city made the decision in 2012 and as discussed at the last meeting, if there is to be a change to this he would need the Board to dedicate funds. True naturalization is a major undertaking and takes money, volunteers, and is very labor intensive. Gracia-Wing stated the 2020-2025 Master Plan is where this will need to be addressed and a plan formulated. Peter Wood inquired if there is an effort to seed the areas with flowers. Kaschinske stated at Fenner there are plans for plantings and there have been plantings in areas along the River Trail and rain gardens, but not in any of these areas. Gracia-Wing stated she wants to talk more naturalization in the master plan, but not at future meetings. Ahlstrom stated she thought there was a sub-committee established regarding this issue. Kaschinske stated he believes that was regarding Willoughby and the forest, but there have been not been any reports submitted. Annual Report Gracia-Wing stated she and Ahlstrom have been working on the report and it should be completed next month. She will send out a copy to members for review and opinions before it is completed and submitted to administration. UPDATES PARK BOARD MINUTES—JANUARY 9, 2019 PAGE 4 Kaschinske reviewed the update report included in the board packet. The skating rink is projected to open tomorrow, January 10, but it is weather dependent. Ruddock inquired if attendance could be taken at the rink. Kaschinske stated there will not be staff there to do so, but they should be able to have some rough data. Peter Wood inquired about the bricks at Turner mini-park and the current condition is a hazard. Kaschinske stated the department applied for two grants, both were denied. The issue is finding funding for the project. Request for proposals were put out, however the cost was much higher than expected. Ruddock inquired about the basketball court at Hunter Park. Kaschinske stated there is a neighbor who would like a court in the park, however, basketball courts come with problems which is why the baskets were taken down at the Hunter court. The request was to put a court on the tennis courts, however the concrete is in no condition to be used. There is a meeting at Allen Neighborhood Center to discuss the issue, CORRESPONDENCE Kaschinske stated he received a resignation letter before the meeting from Paulette. Kaschinske read the letter. Due to serious health issues, she regrets she must resign. Gracia-Wing expressed her and the board's appreciation to Paulette for her service and dedication to the board. REMARKS BY BOARD MEMBERS Ruddock inquired about the Council packet and the selling of the parking ramp and is that park property. Kaschinske stated it is not. Ruddock stated on the department web site under parks, it lists parking ramps. McClurken stated the Montgomery Drain is ready to start and fundraising for the Windlord will start next month. Meeting adjourned at 7:57 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved February 13, 2019 PARK BOARD MEETING Foster Community Center February 13, 2019 MEMBERS PRESENT: Veronica Gracia-Wing,Jim McClurken, Rick Kibbey, Zoe Ahlstrom, Michael Ruddock MEMBERS ABSENT: Rosalinda Hernandez, Kimberly Whitfield OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Steven Kukulka, Linda Appling, Lansing-Eaton Neighborhood Organization (LENO) CALL TO ORDER: 6:30 p.m, ADDITIONS/DELETIONS TO THE AGENDA: Kaschinske added under correspondence a letter he received Stacey Locke sent to Councilmember Carol Wood. BOARD MEETING MINTUES: Jim McClurken approved the January 9, 2019 minutes as submitted, seconded by Zoe Ahlstrom. 5 yeas; 0 nays Motion carried. NEW BUSINESS Scott Woods—Sanitary Line Repair Kaschinske stated a neighborhood meeting was held to discuss this project and provided the fact sheet from the meeting. Jim DeLine and Cythnia Lockington were in attendance and they are both active in the neighborhood. Kaschinske reviewed the map, history and fact sheet. He stated the neighbors learned of this project when the flags were placed where the work path will be and where trees need to be cleared. The trees will be taken down by April 1 in due to the Indiana Brown Bat's nesting season. During construction,the River Trail will be re-routed. McClurken inquired about why the need for a 50-foot path; Kaschinske explained the drawing provided and the distances required. McClurken stated he does not accept that a 50-feet cut is the only way to complete this project and asks that the contractor and city engineers reassess this plan. Kibbey voiced the same concerns about the 50-foot width and is not sure why the buffer area is needed on the non- working side of the equipment and wants to know if a 12-inch main can be dug with a ditch witch. Kaschinske stated he met on site with city engineers;Andy Kilpatrick, Dean Johnson and Mark Jones. Gracia-Wing confirmed she is hearing from two board members the footprint needs to be reduced. Kaschinske stated when they met on site the city forester was there and they went section by section and made adjustments near Clifton and Willard to leave certain trees. Gracia-Wing stated the tree loss is more palatable versus sewage issues. LANSING PARK BOARD MINUTES—FEBRUARY 13, 2019 PAGE 2 McClurken stated his larger issue is that the Park Board only heard of this matter at the end of a year- long planning process and after the bids have already been accepted. He stated again that every effort should be made to reduce the size of the cut through Scott Woods Ruddock stated he is sensitive to the concerns, but is concerned with public health. He inquired if we know of any other old infrastructure in parks that we can get ahead of in the future. Kaschinske stated he would work with Public Service on obtaining a list. Gracia-Wing stated even if the project is not a repair priority, but if the board could know the projects and the parks that are involved. Also, how is Public Service deciding on projects and how the projects are prioritized. Steve Kukulka stated he bid on the project to remove the trees and if walked,the 50-foot path is not as bad as it may seem. CIP Kaschinske stated voting will take next month on FY20 CIP projects and he wanted to provide information to prepare. Members received the FY19 list with items funded,the ones that were not, and the draft FY20 list to review. If board members have other projects, please send to him as soon as possible. Kibbey stated the basketball complex has been listed for a while and a complex seems risky, especially at Marshall Park with the number of schools nearby. Ruddock asked to add the mobile recreation program to the list. Gracia-Wing stated a timeline and reminders are necessary for the board. She will be researching new voting methods and asked members to send her ideas for a new voting process. She will board members know what has been decided before the March meeting. Ahlstrom inquired if the list presented is the Mayor's list and is the monetary amount on the list what there is available. Kaschinske stated no this is a draft list and the amount to work with cannot be guaranteed now and he should have a dollar amount next month. Ahlstrom inquired about the increased cost of Dunnebacke. Kaschinske stated last year it was a grant match project,the grant was not received and now it is the entire cost. Kaschinske reviewed the projects. Ruddock inquired if a specific grant project can listed separate from the total grant match line item. Kaschinske stated yes. McClurken stated Turner Dodge House has become one of his projects. The house was originally a museum and it currently used as an event center. It was built to residential standards and not commercial. There are valuable furnishings in the home that were not intended for use by hundreds of people. He presented a letter for a facility condition assessment and he would like to allocate$10,000 for the analysis. Gracia-Wing confirmed this is an assessment only and asked if it would provide a list and include cost values for what is needed. McClurken stated he would ask. LANSING PARK BOARD MINUTES—FEBRUARY 13, 2019 PAGE 3 Kaschinske stated an RFP would go out and specifications would be outlined. McClurken stated he would go to the next Turner Dodge Board meeting to present the letter and receive board input. Gracia-Wing confirmed the Turner Dodge House analysis and mobile recreation were added to the draft list. If the basketball complex were to come to fruition,at the March meeting she would like the board to have a plan from the city on how it would be run. Kibbey would like to see development of a naturalization plan to introduce naturalization into the parks, something similar to what Jim presented for Turner Dodge and asked to have it added to the CIP draft list. Kaschinske stated it was 2011 and he is still dealing with no mow areas, He would require the backing of the board on this subject, due to the difficulty of the task to naturalize. Gracia-Wing stated the board has a month to work on the CIP and she will work on the voting process. Ruddock would like eventually discuss possible ice skate rentals. Ahlstrom inquired about the softball lights missing from the list. Kaschinske stated he would not receive the$650,000 necessary and looking to the future at what softball may become, there may not be a need for lights. Ahlstrom inquired about the scoreboards. Kaschinske stated the department is putting together sponsorship options to present to potential sponsors. Ahlstrom asked for regular updates. Kibbey recalled there was a sponsor appreciation event and would like to see something one again to introduce the board members and sponsors. Gracia-Wing asked Kibbey if this was a CIP request, he stated yes. Gracia-Wing asked if sponsor notification could be sent to the board e-mail and a board member write a thank you. River Trail Proiects-Grants Kaschinske provided the resolution to the Ingham County Board of Commissioners from the Park Commission outlining the projects Lansing applied to receive grants. There was a meeting last night and additional funding of$373,511 for bridge 31 located in Old Town by Sir Pizza was included, All Lansing projects received funding. OLD BUSINESS Annual Report Gracia-Wing stated the report still needs to be completed. UPDATES Park Projects Kaschinske reviewed the list. LANSING PARK BOARD MINUTES—FEBRUARY 13, 2019 PAGE 4 Board e-mail Members are receiving e-mail. Brown will confirm with IT when a member responds the response will go to all board members. Gracia-Wing would like to work on a response policy for the members. New City Brand Logo Kaschinske presented the new logo, stated it is not replacing the City seal and reviewed the list of merchandise available for purchase. CORRESPONDENCE Kaschinske stated he received a letter from Councilmember Carol Wood sent to her from Stacey Locke regarding funding to place accessible picnic tables in every park. McClurken inquired if this should be placed on the CIP list. Ahlstrom asked if the current accessible parks have accessible tables. Kaschinske stated yes. Kibbey inquired if there is an accessible plan for the parks. Kaschinske stated the one the department has is old and to have a new study done would be expensive. Gracia-Wing stated an accessible plan needs to be addressed in the Masterplan. REMARKS BY BOARD MEMBERS McClurken stated the Windlord fundraising is moving forward. Kibbey inquired if Waverly Park sold. Kaschinske stated yes. Kibbey asked where the proceeds are. Kaschinske stated with the City Parks Department. Kibbey inquired if Red Cedar has sold; Kaschinske said not yet. STATEMENTS OF CITIZENS Linda Appling stated Fulton Park needs picnic tables and the playground needs shade coverage. The Davis Park walking path is in need of crack repair, mile markers and seating around the path. The area also needs dog waste stations. She mentioned the meeting was not listed on the building schedule and it should be. Meeting adjourned at 8:53 p,m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved March 13, 2019 PARK BOARD MEETING Foster Community Center March 13, 2019 MEMBERS PRESENT: Veronica Gracia-Wing,Jim McClurken, Rick Kibbey, Zoe Ahlstrom, Michael Ruddock, Rosalinda Hernandez, Kimberly Whitfield (arrived at 6:40 p.m.; departed at 10 p.m.) MEMBERS ABSENT: OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Peter Wood, Friends of Ormond;Joan Nelson, Allen Neighborhood Center; Gabriel Zawadski; Ron Wojack; Ryan Smith; Nancy Mahlow CALL TO ORDER: 6:34 p,m. ADDITIONS/DELETIONS TO THE AGENDA• Gracia-Wing asked to move updates to after board meeting minutes. BOARD MEETING MINTUES: Ruddock approved the February 13, 2019 minutes as submitted, seconded by McClurken. 6 yeas; 0 nays Motion carried. UPDATES Park Projects Reviewed update list provided in board packet. Ahlstrom inquired about City Market being on hold. Kaschinske stated repairs to the trail area and riprap were being considered, however the area of Rotary Park changes the scope of the project. Scott Woods Project Kaschinske stated an e-mail was sent to board members advising the 50-foot clearing had been reduced to 30-foot and provided before and after pictures. Peter Wood inquired what percentage of Scott Park is affected by this project and what percentage permits public comment. Gracia-Wing stated that currently there is no mechanism in place for when parks are impacted to institute public impact. Wood stated he wants to formalize a process for public impact. McClurken stated the Board was blindsided. There is no percentage in place and he hopes for more transparency on future projects. Nancy Mahlow inquired if there is a plan to replace trees. Gracia-Wing stated this is a project laid out by Public Service to replace aging infrastructure. Kaschinske stated no trees will be planted, but regrowth will be permitted. PARK BOARD MINUTES—MARCH 13, 2019 PAGE 2 Kibbey stated this is another manifestation of Forestry being pulled away from the Parks Department and not receiving notification when trees are cleared from a city park. Gracia-Wing asked to have Forestry added to the April meeting agenda. Kaschinske stated for construction of significant projects we want contractors and have the Forestry Department working on city trees. Trees are removed when they can come down over the trail and the reason for Scott Woods was to remove obstructions to construction. NEW BUSINESS Land Acquisition Ingham Land Bank—Beacon Park This area is currently referred to as Simken. The board had voted to purchase the additional triangle and dedicate the entire parcel as parkland. This agenda item is to name the park Beacon Park. McClurken inquired if the community has been made aware of this. Kaschinske stated Southwest Action Group, Elaine Wolmboldt, and Councilmember Hussain have been involved in the meetings. Ruddock asked if anyone has been confused with the name and the Beacon Field at Ferris. Ryan Smith stated sponsors should personally be addressed, such as GM, Sparrow, etc.,to ask for corporate sponsorship. Kaschinske stated Capital Region Community Foundation reached out for Rotary Park and was the model; however, non- profits are successful at raising funds. McClurken moved to name the park Beacon Park; seconded by Kimberly Whitfield. 7 yeas; 0 nays Motion carried. DNR Land Acquisition Grants—River Street, St Joseph, Cavanaugh Kaschinske stated the deadline for grants if April 1, 2019 and reviewed the maps of the properties. River Street and St. Joe property is located near Cherry Hill Park. The properties are in the flood plain,the buildings are vacant and would be demolished. The options for the land would include possible expanded parking or green space; both options would also assist emergency management by removing the structures. Ahlstrom inquired if the owners are willing to sell and what the asking price is. Kaschinske stated yes, the price is the appraised value and there would be no negotiation. Kaschinske reviewed the location of the Cavanaugh Property and the vicinity to Hawk Island and the River Trail. There are boarded up structures on the property, it is located in a blighted area and is in the flood plain. PARK BOARD MINUTES—MARCH 13 2019 PAGE 3 Ruddock inquired if outside of the grant match is there any foreseen expenditures in the next five years. Kaschinske there are no anticipated costs. Kibbey moved to acquire the three properties; Seconded in unison by Ruddock and Ahlstrom. 7 yeas; 0 nays Motion carried. CIP Projects Gracia-Wing reviewed the process she had e-mailed board members for the voting process. Kibbey voiced concerns about only one dot per project, per board member and when and why did the processed changed. Gracia-Wing reviewed the discussion from the February meeting asking board members for their suggestions on the voting process and stated she received no feedback from members and she made a decision. Ruddock stated discussion has taken place on how to get projects on the list throughout the year and the board should proceed with the process set forth this evening and discuss changes for future processes. Kaschinske provided a PowerPoint presentation on proposed FY20 CIP projects and a list of projects with associated costs. * Grant Match Money $600,000 * Splashpad $400,000 R/D Wilson Park/Dunnebacke Pathway $375,000 City-wide Repair and Maintenance $300,000 * Playground Installation and Renovation. $300,000 * Parks Paving Projects $300,000 Basketball Complex $300,000 Foster Park Improvements $111,000 * Community Center Building Improvements $100,000 Moores Park Pavilion $50,000 Turner Mini-Park $80,000 Kids Camp $37 000 Mobile Recreation $33,000 Washington Park $26,000 * Replanting Trees $25,000 Groesbeck Golf Course $25,000 * New Park/RiverTrail Map $25,000 ADA Transition Analysis $25,000 * EZ Dock/Fishing Pier/Boat Launch $23,000 Facility Conditions Assessment (Turner) $10,000 * Naturalization Plan $10,000 TOTAL $3,155,000 *flexibility in cost PARK BOARD MINUTES—MARCH 13, 2019 PAGE 4 Splashpad— Kibbey inquired what happened to placing this at Letts. Kaschinske stated there are issues with it being located so close to the school and kids getting into at recess; additional playground equipment has taken up some of the space. Ruddock stated he had someone inquire about the splashpad at Hunter Park being closed the last two years. Kaschinske stated it has not be closed. Ahlstrom asked about the cost flexibility for this project. Kaschinske stated $250,000 would be a small splashpad. Basketball Complex—Kibbey would like to address the basketball facilities that are located throughout the city ie: churches and provide programming in those facilities. Ruddock inquired if the cost is steel or glass backboards. Kaschinske stated aluminum. Community Center Improvements—Ahlstrom asked about the cost flexibility for this project. Kaschinske stated it would depend on the projects. Moores Pavilion—Kaschinske stated this was listed as an additional $85,000; however, bids were received and are priced at$50,000 for the concrete pad. Kibbey stated we have been speaking with the neighborhood for 5 years and what, if any, money have they contributed to projects for the park. Kaschinske stated they received a neighborhood grant and put in soccer goals. Groesbeck— Kibbey wanted to know if a business plan was presented for revenue related to pavilion use. Kaschinske stated yes, Scott Keith presented to the board a few months ago. Gracia-Wing inquired if there are some projects that would qualify for CDBG funding. Kaschinske stated yes, for example, Risdale Park was CDBG funded. Nancy Mahlow stated Marshall Park is highly used and to have more eyes on it and activity would be ideal. Anywhere ADA improvements to parks can be done, should be done. Joan Nelson provided background on Foster Park, the partnerships with Parks and the funds they have raised over the years to assist with the development of the park. The project on the CIP list for Foster Park is one of the last pieces to the improvements of the park. Ryan Smith stated the city has done poorly in allocating for maintenance for future new projects and funds need to be set aside for repair and maintenance. Kids programming is essential and the mobile recreation project is a new concept. Peter Wood inquired why the playground at Ormond is on the list because it done, Gracia-Wing stated it was provided as a cost example. Wood asked if the basketball complex at Marshall would affect the Ormond court. Kaschinske stated no. Wood asked if the Park Board is responsible for traffic control. The cars using the new drive to the golf course are speeding and he has concerns for safety. Kaschinske stated it is in a park, so yes. Gracia-Wing clarified that he would like the speeding issue addressed. Wood stated yes. Board members voted and discussed CIP projects and made the following recommendations: City-wide Repair and Maintenance $300,000 Kids Camp $37,000 Grant Match Money $699,009 $400,000 Playground Installation and Renovation. $399,990 $200,000 Facility Conditions Assessment (Turner) $10 000 Parks Paving Projects $309,990 $200,000 Moores Park Pavilion $50,000 Foster Park Improvements $111 000 Mobile Recreation $33,000 Replanting Trees $25,000 TOTAL $1,366,000 Kibbey moved to accept the recommendation list; support by McClurken, Hernandez, Ruddock. 6 yeas; 0 nays Motion carried. STATEMENTS OF CITIZENS Peter Wood stated he heard the presentation on Groesbeck, but did not receive an answer to his question regarding the reduction in the per golfer subsidy from $24 and he wants an answer. He also wants to know if LEPFA has met the requirements for managing the course. Kaschinske stated he did not have that figure with him this evening, but would have it by the end of the meeting. However, Mr. Wood left before Kaschinske returned with the answer. The subsidy for 2018 was just over$6 per round/golfer. Meeting adjourned at 10:15 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved May 8, 2019 PARK BOARD MEETING Foster Community Center May 8, 2019 MEMBERS PRESENT: Jim McClurken, Rick Kibbey, Zoe Ahlstrom, Michael Ruddock, Mike Dombrowski MEMBERS ABSENT: Veronica Gracia-Wing, Kimberly Whitfield, Rosalinda Hernandez OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Peter Wood, Friends of Ormond; Erika and Travis Poland CALL TO ORDER: 6:31 p.m. ADDITIONS/DELETIONS TO THE AGENDA: None BOARD MEETING MINTUES: Kibbey oved to approve the May 8, 2019 minutes as submitted, seconded by Alhstrom. 5 yeas; 0 nays Motion carried. NEW BUSINESS New Board Member Kaschinske introduced new board member, Mike Dombrowski, Mike stated he is married, has a 2%year old daughter, lives on N. Hayford. He works for a software company and bikes in the parks. Kaschinske also introduced Erika Poland who was in attendance. She will be the new 3rd Ward board member effective July 1. Poland stated she lives in the Lansing Eaton neighborhood, has been a resident for 13 years and has always enjoyed the park system. PFAS Kaschinske stated the Old Oakland Neighborhood, which is on the border of the old General Motors plants; Racer Trust tested the ground water for contamination, The city is involved due to the community garden at Dunnebacke Park. Racer Trust tested the soil and found 1.6 parts per billion, not a level as high as the drinking water but at this time, the science is not available on what the contamination to food would be. In view of this information, the garden project will plant only non-edible plants. Racer Trust is in communication with the neighborhood and the city is communicating with the garden project who is not interested in other parks at this time. The city is not looking at testing soil in all gardens. Rudduck inquired how many parks are next to industrial. Kaschinske stated this has been discussed and there are none in the proximity this park had to GM. PARK BOARD MINUTES—MAY 8. 2019 PAGE 2 Travis Poland commented he dealt with PFAS at the State and would recommend looking at the Delta and Tecumseh River Drive areas due to run off. Kaschinske stated Julie Lehman oversees the garden project and she is included in communication. Ahlstrom mentioned a bill package was recently introduced regarding PFAS. UPDATES Art Path Kaschinske provided background on the 2018 Art Path project. According to the city's public art policy,this project needs board approval. There will be 20 sites along the trail this year. K. Daniels stated all the artists are from Michigan, paid a stipend and a professional panel who are familiar with the art policy reviewed the art examples they submitted. The opening will be June 1 with a kickoff at Turner Dodge on June 7; the exhibits will be on display through August. Daniels reviewed the 2019 proposed sites and the art projects. Gracia-Wing inquired how many displays remain from last year. Daniels stated two murals;the artists are aware the displays are only for three months. Kaschinske stated when a project involves art in the park it comes to the board to determine if there are any issues with the logistics, if it will disturb park use or is offensive. He has worked with Katrina to make adjustments of some of the exhibits as needed, Kibbey stated he has concerns about the mobiles and people being able to reach them. Daniels stated they have made it clear to the artists these displays are on public land and there is the possibility of damage. Gracia-Wing inquired about the contract. Kaschinske stated the contract is between the City and Lansing Art Gallery and Lansing Art Gallery has a contract with the artists. Hernandez asked who chose the theme of the exhibits. Daniels stated the artists did. The judges, who are familiar with the public art policy, reviewed the proposed theme. Kaschinske inquired how many are returning artist. Daniels stated two. McClurken moved to recommend the art projects to the Mayor, Ahlstrom seconded. 5 yeas; 1 nay Motion Carried. Murals Ozay Moore, Below the Stacks, provided background on the $75,000 grant received for a Mural Festival. The event will take place September 14 through September 21 with unveiling during Prime Fest. There will be local and international artists. There are ten walls selected, three are Parks property: Gier Center, Foster Center and Southside Center. Gier PARK BOARD MINUTES—MAY 8. 2019 PAGE 3 wall would be facing Gier Elementary, Foster would be on the gym and SSCC they are working with school district for approval. Kaschinske inquired about the use of a lift and the grade at Gier and how far up would the art start. Moore stated the intent is to cover the entire wall. The heart of the project is to bring beauty to the community and host an event. Review of the artist style and Moore provided examples of their work. Moore stated the community will be involved as well as the city art policy being followed. McClurken has concerns about protecting the brick, especially Foster that is 100 years old. Moore stated the brick is primed. McClurken stated the damage done to the bricks is from moisture between the brick and the paint. McClurken requested a remediation plan to provide examples on brick protection and other projects showing how the brick may have been affected. McClurken stated he is familiar with the damage paint can do to historic brick and the work it takes to correct the issues. Kaschinske inquired about the duration of the murals. Moore stated 20 years with maintenance. Kibbey confirmed the murals would be completed in one week. Gracia-Wing shares McClurken's concern about a plan to ensure the integrity of the building and it should be a caveat of any motion made to include this be the charge of the mural team. Kaschinske stated discussion with building maintenance could take place. Ahlstrom inquired if Moore knows what other communities are doing. Moore stated this is the time to engage the community for questions and answers, Moore stated his partner is the mural artist, however he was out of town for this meeting, but he has done extensive research. Kibbey stated he is not sure how Alfreda Schmidt would feel about a mural on SSCC. Kaschinske stated that could be addressed. Gracia-Wing suggested a presentation on alternate sites. Ahlstrom inquired what the Parks timeline is. Kaschinske stated the soon the better so artist could prepare. This event is in September and the Board does not meet in August. Gracia-Wing pushed a vote to June. McClurken would like to recommend proceeding with the expectation of a mediation plan. PARK BOARD MINUTES—MAY 8. 2019 PAGE 4 Motion to move the project forward anticipating a mediation plan and with providing alternate sites. Kibbey seconded. 5 yeas; 0 nays Motion carried. OLD BUSINESS Board e-mail Policv The idea was the general formation, how to respond, and who would respond. Ruddock wants to avoid multiple people responding with different answers. Ruddock will be first to respond,Ahlstrom is back-up, Board Chair will ensure, if applicable,the email item gets on the agenda as correspondence. CIP Mayor Approved Kaschinske reviewed list. UPDATES Park Updates Board received update list to review Board Member Kaschinske stated there are two candidates before Council. Appropriation Resolution Kaschinske reviewed the dollars received from the sale of Waverly, Miller Road, and Cooley Haze. Re-envision of Moores Park is for preparation of when the pool will no longer be in the park, The neighborhood does not want to demolish the pool. REMARKS OF BOARD MEMBERS McClurken is hosting a fundraiser for the Windlord at his home on July 25 from 6 to 9:30 p.m. STATEMENTS OF CITIZENS Beth Styer, Friends of Ormond Park, attending on behalf of Peter Wood. Meeting adjourned at 9:10 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved June 12, 2019 PARK BOARD MEETING Foster Community Center June 12, 2019 MEMBERS PRESENT: Jim McClurken, Rick Kibbey, Zoe Ahlstrom, Michael Ruddock, Mike Dombrowski MEMBERS ABSENT: Veronica Gracia-Wing, Kimberly Whitfield, Rosalinda Hernandez OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Peter Wood, Friends of Ormond; Erika and Travis Poland CALL TO ORDER: 6:31 p.m. ADDITIONS]DELETIONS TO THE AGENDA: None BOARD MEETING MINTUES: Kibbey moved to approve the May 8, 2019 minutes as submitted, seconded by Alhstrom. 5 yeas; 0 nays Motion carried. NEW BUSINESS New Board Member Kaschinske introduced new board member, Mike Dombrowski. Mike stated he is married, has a 2 %year old daughter, lives on N. Hayford. He works for a software company and bikes in the parks. Kaschinske also introduced Erika Poland who was in attendance. She will be the new 3rd Ward board member effective July 1. Poland stated she lives in the Lansing Eaton neighborhood, has been a resident for 13 years and has always enjoyed the park system. PFAS Kaschinske stated the Old Oakland Neighborhood, which is on the border of the old General Motors plants; Racer Trust tested the ground water for contamination. The city is involved due to the community garden at Dunnebacke Park. Racer Trust tested the soil and found 1.6 parts per billion, a level higher than the drinking water but at this time, the science is not available on what the contamination to food would be. In view of this information, the garden project will plant only non- edible plants. Racer Trust is in communication with the neighborhood and the city is communicating with the garden project who is not interested in other parks at this time. The city is not looking at testing soil in all gardens. Rudduck inquired how many parks are next to industrial. Kaschinske stated this has been discussed and there are none in the proximity this park had to GM. Travis Poland commented he dealt with PFAS at the State and would recommend looking at the Delta and Tecumseh River Drive areas due to run off. PARK BOARD MINUTES—JUNE 12,2019 PAGE 2 Kaschinske stated Julie Lehman oversees the garden project and she is included in communication. Ahlstrom mentioned a bill package was recently introduced regarding PFAS. OLD BUSINESS Board E-mail Policy This was discussed at the last meeting and it was decided Ruddock would respond first and Ahlstrom second. Kaschinske would like this put into writing. UPDATES Park Projects Kaschinske reviewed the projects for this past month. Mural Festival Kaschinske stated there were concerns about placing the murals on the brick buildings and the damage it could do. There was further discussion and a meeting to consider options and ensure the integrity of the brick. The options were not satisfactory and the murals will not be placed on the community centers brick, however other locations were recommended. Water Trail Signage Kaschinske stated there was a need for trail signage on the water for boater, canoes, and kayakers. M-Grow(Middle Grand River Organization of Watersheds) has initiated this project. Kaschinske provided examples of the signs that will show the mileage to Lake Michigan and also provide location for 911 calls. This is for the middle river, Eaton Rapids to Lyons. Ahlstrom inquired the size of the signs. Kaschinske stated approximately 2' x 3'. REMARKS BY BOARD MEMBERS McClurken inquired if they city has a way to reserve the genetics of the old trees. Kaschinske stated no, but if there is group who would be willing he would work with them. Kibbey stated is Lansing is the Tree City; there are other areas to put trees instead of just street trees. STATEMENT OF CITIZENS Peter Wood assumes the weather is hindering the completion of the sidewalk and basketball court. They plan to celebrate the completion of the project. Meeting adjourned at 7:20 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved July 10, 2019 PARK BOARD MEETING Foster Community Center July 10, 2019 MEMBERS PRESENT: Veronica Gracia-Wing,Jim McClurken, Zoe Ahlstrom, Michael Ruddock, Mike Dombrowski, Erika Poland, Rick Kibbey(late arrival) MEMBERS ABSENT: Kimberly Whitfield OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; David Rothstein,Justin Kimble, Asia Dowtin, Kyesha Bronson,Jeffrey Hwang, Fari Silva, Desirea Cooper, MSU Department of Forestry CALL TO ORDER: 6:32 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Kaschinske added to park projects River Trail information; Gracia-Wing added MSU student introductions to old business and board email policy to updates. BOARD MEETING MINTUES: McClurken moved to approve the June 12, 2019 minutes as submitted, seconded by Alhstrom. Gracia-Wing noted date of meeting needed to be changed from May to June, 6yeas; 0 nays Motion carried. NEW BUSINESS New Board Member Kaschinske introduced new board member, Erika Poland. Poland stated she is the new 3rd Ward board member, she lives in the Lansing Eaton neighborhood, owns 3 dogs, has been a resident for 13 years and has always enjoyed the park system. Election of Officers Gracia-Wing inquired if board wanted to vote on this tonight or take time to decide and vote in September. Ruddock stated he was willing to vote today. Gracia-Wing and McClurken both stated they were willing to serve another year. Ruddock moved to nominate Gracia-Wing as chair for another year and McClurken as vice-chair for another year. Seconded by Ahlstrom. Motion carried Kaschinske introduced the MSU faculty and students who were in attendance to observe how government works. OLD BUSINESS Board e-mail Gracia-Wing stated there is a group email established through the City for the board members and administration had asked for a written policy on how emails would be answered. LANSING PARK BOARD MINUTES—JULY 12, 2019 PAGE 2 The following is the proposed written policy: "The Primary Designee will be responsible for responding to incoming emails within one week of their delivery, making sure to 'reply all'to ensure the entire Park Board sees the correspondence. The Board Chair will review the correspondence and confer with the Parks and Recreation Director as to whether it merits being included in an upcoming Park Board meeting agenda. If the Primary Designee is unable to fulfill their obligation, then the Secondary Designee will respond to the email in the manner prescribed above within the next week." Gracia-Wing stated all correspondence is recognized. Ruddock requested each year a new primary and secondary designee be elected. Adjustments will be made to the policy and will be re-presented at the September meeting. Updates Kaschinske stated the River Trail bridge by Potter Park Zoo was damaged due to an accident and the trail will be closed during inspection. Remaining updates were reviewed. Dombrowski inquired if there are plans for new River Trail. Kaschinske stated yes and reviewed the possible locations on the map. Kibbey inquired about connection near Trappers Cove. Remarks by Board Members McClurken reminded everyone of the fund raiser for Art in the Wild at his house on July 25. Statements of Citizens High school students enrolled in the MSU MAPS program introduced themselves and asked various questions of the board members. Meeting adjourned at 7:30 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved September 11, 2019 PARK BOARD MEETING Foster Community Center September 11, 2019 MEMBERS PRESENT: Veronica Gracia-Wing, Zoe Ahlstrom, Michael Ruddock(arrived after 6:30), Erika Poland, Rick Kibbey, Kimberly Whitfield MEMBERS ABSENT: Mike Dombrowski OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary;Julia Miller, Emma Hranilovich, Rebecca Tremble,Thomas Winters, Punks with Lunch; Chris Pruett; Brody Stevens; Peter Wood, Friends of Ormond CALL TO ORDER: 6:30 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Gracia-Wing added correspondence received through Park Board ListServe under correspondence. BOARD MEETING MINTUES: Kibbey moved to approve the July 10, 2019 minutes as submitted, seconded by Poland. 5 yeas;0 nays Motion carried. NEW BUSINESS Board VP Gracia-Wing stated Jim McClurken has taken a position with MSU that will conflict with Park Board meetings and has resigned from the Board. The Board vastly appreciated Jim's service, his voice and candor and he will be greatly missed. This leaves the vice chair position open. There is a board member interested in assuming the position. Ahlstrom has expressed interest in taking on the position. Kibbey moved to accept Ahlstrom as vice chair, seconded in unison by Ruddock and Whitfield. 5 yeas; 0 nays Kaschinske stated Jim's term expires in June 2020, this would be a one-year, Ward 4 position to fill his term, Ahlstrom inquired is the Mayor using current applicants or is he looking for new applicants. Kaschinske thought someone has been chosen and is being vetted, but encouraged new applicants to apply. Land Bank Kaschinske described a vacant lot next to Edmore Park, which is currently owned by the Land Bank. Purchase of the lot would be contiguous with Edmore Park. There are no amenities on the lot at this time. He is asking for a vote by the board to recommend to the Mayor to purchase the property, which would most likely be for one dollar. Kibbey moved to recommend purchase to Mayor, seconded by Ahlstrom. 6 yeas; 0 nays Motion carried. LANSING PARK BOARD MINUTES—SEPTEMBER 11, 2019 PAGE 2 Master Plan/Public Survey Kaschinske stated the current plan is for 2015 to 2020 and the new plan is due to the DNR in 2020. There were six goals in the past plan with meetings held prior to each board meeting on each goal with a public hearing at Park Board and Council to accept. The meetings did not produce a lot of input; received better input from the electronic survey. The idea is in 2020 to have a meeting in each Ward. Use of a consultant would run at least$25,000.00 and we have the skills and abilities to do this in house again this time. The plan has to be on file with the DNR to apply for and receive grants. Need to work on meetings for public input, review similar plans the city has, evaluate demographics and accomplishments of the last five years and come up with goals, Kaschinske reviewed previous goals and objectives. Ruddock inquired how community survey was sent out. Kaschinske stated through the neighborhood office, social media and community meetings. Ruddock would like to see Andi Crawford's department used to get to the community and parks that are highly utilitzed. Gracia-Wing recommended over the next month for board members to consider recommendations, priorities the board would like to see in the next plan and bring those to the October board meeting to put together a plan. She feels the master plan is one of the most important duties of the board along with CIP budget. Kibbey inquired if there was an intern available. He would like better demographics and recommends using the neighborhood department. Whitfield recommended going to neighborhood associations, their social media and AmeriCorps staff. Kaschinske stated the current plan is on the Parks web site. Gracia-Wing inquired about the board's thoughts on this so far. Ruddock inquired if this is on the October agenda, will there be a working document. Gracia-Wing stated she is not sure what it would look like at this time. Kaschinske stated first is the goals, which drives the survey, which drives the action plan. Park Millaee Kaschinske stated the Parks millage is up next year and he is not sure when he wants it on the ballot, August or November. The last time this was on the ballot there was no country park/trail millage and would we want the Lansing millage on the ballot at the same time as the county, Kaschinske asked for board's thoughts. OLD BUSINESS Gracia-Wing stated discussion took place at the July meeting regarding the Park Board e-mail policy. There were a few changes and the new language was provided in the packet. Ruddock moved to approve the changes to the policy, seconded by Whitfield. 6 yeas; 0 nays LANSING PARK BOARD MINUTES—SEPTEMBER 11, 2019 PAGE 3 Motion carried. UPDATES Park Projects Kaschinske review the park project update list. Art Policy Kaschinske stated this was emailed to board members. They Mayor did an Executive Order with a few changes to the old policy. The Park Board will still vote on art projects,then it will be referred to the Art Commission. CORRESPONDENCE The Board ListServe received an email regarding posting agendas and minutes in a timely matter and this has been addressed with staff. If meetings are canceled, such as the April meeting, there will not be a posting, the board does not normally meet in August and board minutes will not be posted until approved, which may be delayed if a meeting is canceled or a quorum is not available to vote. All items are posted to the web site. STATEMENT OF CITIZENS Julia Miller, Punks with Lunch Lansing, stated they help provide necessities to homeless and low-income individuals. They have concerns with Reutter Park because most of their outreach for the past two years has been in that park. When they started their outreach there were city picnic tables in the park that were removed in 2018 and were not returned. They gifted the community by replacing the tables. The Lansing Police Community Police Officer told them the tables would not be returned due to the increase of loitering and crime in the park. Miller stated the statistics she has since they put the tables in the park show crime has decreased and the use of the park increased. They would like to continue the growth and use of Reutter Park with playground equipment and community events. They are asking for assistance, help with funding and wants to work with the Parks Department. Kibbey clarified the tables were a give to the city; Miller stated a gift to the community and if they have to remove the tables they placed in the park they would want the city to put tables back in the park. Kibbey confirmed they were asking for playground equipment. This park does not look like a playground park, but more of a ceremonial park. Kibbey stated his understanding from Miller's statement is the tables are secured. Miller stated yes. Kibbey asked if they understand what chains to do a tree; the result is girdling, which kills a tree. Whitfield inquired if Punks with Lunch is part of the group that gives out passes; Miller stated they are one of three. Ruddock inquired why the tables were not returned to the park. Kaschinske stated LPD requested the tables be removed. LANSING PARK BOARD MINUTES—SEPTEMBER 11, 2019 PAGE 4 Whitfield inquired if the issues at the park are only in the evening. Kaschinske stated reports show from 12 p.m. was the highest issues. Poland stated she eats lunch in the park every day and does not see any issues. Ahlstrom asked if LPD saw a difference between tables being removed and returned. Kaschinske stated yes. There have been complaints from citizens in the area, either residents or people who work downtown, city staff, Board of Water staff working on the fountain, and library staff. Ruddock inquired if LPD has requested the new tables be removed. Kaschinske stated yes. Rebecca Tremble clarified the tables are attached with plastic coated bike chains. In regard to the needles found in the park, they work with an organization that picks the needles up. She stated the park seems cleaner and they address issues and ask people to leave. They also have teenagers who volunteer and outreach to the younger people in the park. Miller commented on Rotary Park just opening and Volunteers of America is across the street, what will happen to this park. Chris Pruett stated he was homeless until a couple years ago and the homeless need to have a place to go and be allowed some dignity. Gracia-Wing stated there is a meeting scheduled with Mayor and she hopes there can be some resolutions and amical solutions. Miller stated the social media feedback she has received is to keep the tables and bring in more. Peter Wood stated the basketball court is now complete. He has concerns with the master plan on file that does not mention the road through Ormond Park. Accomplishment, road and rebuilding of the park are not mentioned. Kibbey stated the board did not have anything to do with the road. Gracia-Wing inquired what web page he was referring to. Wood stated he wants to address why the road was not in the master plan. He also has concerns about safety and the history of the road. Meeting adjourned at 8 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved October 9, 2019 PARK BOARD MEETING Foster Community Center October 9, 2019 MEMBERS PRESENT: Zoe Ahlstrom, Rick Kibbey, Michael Ruddock, Mike Dombrowski MEMBERS ABSENT: Veronica Gracia-Wing, Erika Poland, Kimberly Whitfield OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary CALL TO ORDER: 6:39 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Rick Kibbey asked to add Red Cedar to the agenda, Kaschinske added under updates. BOARD MEETING MINTUES: Kibbey moved to approve the September 11, 2019 minutes as submitted, seconded by Ruddock. 4 yeas; 0 nays Motion carried. NEW BUSINESS None OLD BUSINESS Master Plan Process Kaschinske reviewed the changes to the proposed planning schedule and stated the plan has a hard due date to the State of Michigan, Department of Natural Resources of February 1, 2021. The meetings may start prior to May 2020, however he cautioned about changing any dates for Council, especially since those dates are around the holidays. Kaschinske compiled a list of accomplishments and goals from the previous plan to review with Board. Kibbey inquired if regarding the "no mow" zone/naturalization if there could be productivity to educate people on this. Kaschinske stated if the board wants more naturalized areas, they need to work with neighborhoods. Dombrowski asked if the new plan would have a survey and could this be one of the questions. Ahlstrom inquired if there are results from the last goals and could the board get hard copies of Brett's list. Also, were there metrics put in place. Dombrowski asked the purpose of the plan. Kaschinske stated it set the vision and used to apply for grants through the State. Ahlstrom inquired if the plan has to be approved by the State to permit grant submissions. The plan is approved by Council and placed on file with the State. LANSING PARK BOARD MINUTES—SEPTEMBER 11 2019 PAGE 2 Kaschinske stated the plan is used for grants and if the project is listed in the plan, more points may be awarded. Kaschinske stated there is a need for a plan for the aging playgrounds, to continue riverfront development and provide diverse recreation. Ruddock inquired if after the ward meetings if September and October would be used to finalize. In addition, could the board receive a list of department issues that may need to be addressed in the plan. Ahlstrom stated the board should come up with a list that may include: past surveys, map of the city with parks and area within a 10 minute walking radius, past accomplishments, audit of the 2015/2020 goals, city demographics, parks maintenance budget and costs and other city plans that pertain to the master plan such as the Lansing Forward plan. Ahlstrom received an e-mail from Gracia-Wing recommending starting the meetings sooner and holding a couple larger meetings. Dombrowski recommended handing out surveys at meetings instead of presenting ideas. Kibbey asked is an information document could be prepared to present at the meetings. Ahlstrom inquired if both board meetings and neighborhoods meetings are attended. Kaschinske stated it sounds like the first thing that is needed is the survey. Kibbey clarified the first thing needed is the informational document. Kaschinske inquired if the board wants to bring in a firm to do the plan and if so, he needs to know so a Request for Proposal can be put together to send out. Ruddock suggested moving the master plan schedule changes to the November meeting when more board members are in attendance. Park Millagg Process Ahlstrom inquired if there needs to be a point person from the board. Questions were asked why the August election. Kaschinske stated in the past it has been on the August ballot and been successful and in March the County is probably putting six millages on the ballot. Kaschinske stated not at this time. Staff can put together the fact sheet, he will get two people to sign the letter and check funds available for mailing. The fact sheet will be ready for the November meeting. Ruddock moved to approve the resolution requested the millage be put on the August 6, 2020 ballot; seconded by Dombrowski. 4 yeas; 0 nays Motion carried. UPDATES Park Projects LANSING PARK BOARD MINUTES—SEPTEMBER 11 2019 PAGE 3 Kaschinske review the park project update list. Red Cedar Kaschinske stated the ribbon cutting is tomorrow,Thursday, October 10, 2019 at 1:30 p.m. CORRESPONDENCE Ruddock stated he responded to the email received from Peter Wood regarding the road at Ormond Park, but did not hear back from him. Kaschinske stated he reviewed the link Wood had sent where he indicated the road was not in the plan and responded with the two pages in the plan were the road was mentioned, Meeting adjourned at 8:42 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved November 13, 2019 PARK BOARD MEETING Foster Community Center November 13, 2019 MEMBERS PRESENT: Veronica Gracia-Wing, Zoe Ahlstrom, Michael Ruddock, Mike Dombrowski, Kimberly Whitfield (arrived at 7 p.m.) MEMBERS ABSENT: Erika Poland, Rick Kibbey, Sean Hammond OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary CALL TO ORDER: 6:30 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Gracia-Wing moved new board member, Sean Hammond, to updates since he was unable to attend. BOARD MEETING MINTUES: Ruddock moved to approve the October 9, 2019 minutes as submitted, seconded by Dombrowski. 5 yeas; 0 nays Motion carried. NEW BUSINESS November 2020 Meeting The November 2020 meeting will be on Veteran's Day when the city is closed. Discussion was held to move the meeting to either the week before, week after or a different night of the same week. Board decided on Tuesday, November 10 at 6:30 p.m. at Foster. Annual Report Gracia-Wing stated the board is to submit an annual report to the Mayor each December. She will be working on the master plan and inquired if anyone would be willing to prepare the report, which is a recap of the board's actions and priorities of the past year. Ruddock asked for a copy of the last report and will work on the 2019 report. Dombrowski offered to assist. OLD BUSINESS Master Plan Process Gracia-Wing noted this is a new board to go through this process. She and Ahlstrom met and discussed a timeline and put notes together as follows: PARK MASTER PLAN SCHEDULE—2020-2025 Recommendation My belief is that the more information we can authentically get from residents, the better for this master plan. That means we need to deeply explore the survey questions and consider revamping the public meeting logistics. I'm LANSING PARK BOARD MINUTES—NOVEMBER 13 2019 PAGE 2 suggesting that the board use the public meetings to come to a conclusion on our recommended goals, rather than vice versa. Here's what I recommend: 1. Hold a board working session -JAN 2020 - What are our priorities? What's our strategic vision? - Review prior planning and accomplishment materials. - Review other municipality planning and accomplishment materials. - Set structure for public meetings and public/targeted neighborhood outreach. -Survey recommendations. - Publicly announce process, set expectations, save the dates, etc. (begin public engagement) - Follow up email communication is likely needed to complete recommendations. 2. Recommendation and discussion public meeting structure/survey at board meeting- FEB 2020 - Present, discuss and welcome any public feedback on the recommendation. 3. Final edits and approval of public meeting structure/survey- MAR 2020 - Final vote on the public meetings, having incorporated any feedback. - Survey distribution post meeting. 4. Begin public meetings -APRIL through JULY 2020 Rather than focus on individual wards, I recommend we schedule the meetings in a way that ensures there is a meeting for everyone. That means we hold them at various times, provide food and beverage, and offer child care. To get the most authentic feedback from residents, we must meet them where they are AND they must be aware of the opportunity/why their voice matters. - MEETING ONE: Weekday morning - MEETING TWO: Weekday evening - MEETING THREE: Weekend morning - MEETING FOUR: Weekend afternoon Any one of the community centers will be appropriate for these meetings, and can be finalized in the brainstorming session. Possible dates should include careful consideration of conflicting events, etc. The meeting series will be advertised organically across City social media and other digital channels, as well as benefit from paid advertising. I'm recommending an ad budget of$1,000 to a) boost a series of 10 social media posts at $50 each; b) divide the remaining $500 between print and other digital ads. Costs for food and beverage and childcare will be dependent on time of day, and ability of the City to provide staff for childcare. 5. Board/administrative analysis of meetings to draft master plan -AUG through OCT 2020 - Special meetings or email correspondence to begin process of review, analysis, prioritization and subsequent recommendations for master plan drafting, resulting in draft plan for Nov. 2020 review and approval. 6. Park Board meeting/public hearing to approve plan and recommend to Mayor- NOV 2020 7. Council holds public hearing to forward to COW- DEC 2020 B. COW reviews plan and places on Council agenda - DEC 2020 through JAN 2021 9. Council approves plan -JAN 2021 10 . DNR deadline for submission - FEB. 1, 2021 LANSING PARK BOARD MINUTES— NOVEMBER 13 2019 PAGE 3 Whitfield liked the ideas and is well thought out and successful. Kaschinske stated once the information is formatted tracking of changes will be done in the document. Ahlstrom said a Google Doodle could be done to get dates. Gracia-Wing would like to get a calendar out in January. Park Millage Gracia-Wing stated only the logistics may be discussed at board meetings. Kaschinske confirmed the County will be putting six millages on the March 2020 ballot and the City will put the park millage on the August ballot. UPDATES ITEC Information Technology Empowerment Center (ITEC) has been at Foster for the last several years but will be shutting down effective December 5. They have worked closely with the school district and STEM, seniors and youth to teach technology. The city is looking at options to utilize the computer labs and continue classes. Cemetery Office Kaschinske stated the cemetery office has been relocated to Foster Center. This consolidates services, staff, and provides staff cross training. Friends of Lansing Historic Cemeteries will have volunteers at the previous office to assist anyone who stops in with locating graves and basic information. Park Updates Kaschinske reviewed the updates provided. Ruddock inquired what about Moores Pool. Kaschinske stated the repairs could be around $1.3 million. Ruddock inquired what the issues are with the pool. Kaschinske stated it loses about a foot of water each day, it has copper piping around an oval pool, there are security issues and it is not ADA updated to name a few items. Gracia-Wing asked what is the process of deciding if the pool will open in 2020 and what will be done if it does not open. Kaschinske stated he does not see it opening after discussion with the Mayor. There is a meeting on November 21 for the public to attend and provide input on the future. Gracia-Wing stated repurposing is best and she would like a better understanding of the cost of the repairs. Gracia-Wing stated she would like to see it open one last time so people could swim before it closes forever. She feels the citizens would be thankful to the City for allowing one last swim. Kaschinske stated the discussion to close the pool has been ongoing for some time. Gracia-Wing moved to have administration explore a final pool event/farewell. Ahlstrom seconded, 5 yeas; 0 nays LANSING PARK BOARD MINUTES— NOVEMBER 13 2019 PAGE 4 Motion carried. Concerning the Reutter Park meeting, Kaschinske stated they are looking at doing events, possibly a playground, what can be done, what is wrong and right in the park. He stated the fountain is working, but requires approximately$500,000 in repairs. Whitfield inquired if some trees could be removed to make the park more visible and appear safer. Kaschinske stated a couple of trees are diseased and will be cut. They could raise the canopy again. Ahlstrom inquired what the timeline is for both meetings. Kaschinske stated it depends what comes out of the meetings. Reutter would be what actions to take in the park and Moores would be what citizens' want done with the park. Ruddock does not want to rush into putting things in the park. Kaschinske stated they have met with representatives from Punks with Lunch, Homeless Angels and Cardboard Prophets and nothing has been confirmed yet. Gracia-Wing would like to see if other municipalities have struggles with a downtown square and what solutions may be available. New Board Member Sean Hammond is the new Ward 4 board member, replacing and completing Jim McClurken's term. CORRESPONDENCE There was an issue with the Parks listserve email, however that has been rectified. Steve Bell sent an email, stating he will be attending the next meeting to discuss Ingham Park. Meeting adjourned at 8:06 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved December 11, 2019 PARK BOARD MEETING Foster Community Center December 11, 2019 MEMBERS PRESENT: Zoe Ahlstrom, Michael Ruddock, Mike Dombrowski, Kimber Whitfield, Erika Poland,Sean Hammond MEMBERS ABSENT: Veronica Gracia-Wing, Rick Kibbey OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Diane Sanborn, Friends of Durant Park CALL TO ORDER: 6:31 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Ahlstrom added new board member, Sean Hammond, to New Business. Kaschinske stated Steve Bell from Ingham Park would not be at the meeting, but plans to attend the January meeting. BOARD MEETING MINTUES: Whitfield moved to approve the November 13, 2019 minutes as submitted, seconded by Hammond. 5 yeas; 0 nays Motion carried. NEW BUSINESS Art—Durant Park Kaschinske stated Diane Sanborn from Friends of Durant Park was here regarding art in the park. When an art project is proposed to be placed in a park, it must go before the Park Board for recommendation to the Mayor's Art Commission, This project involves a dead Ash Tree in the park that has had the limbs removed. Sanborn provided a packet with the proposed RFP for the Durant Park Tree project. The tree could be used for approximately two years as an art project in the park. She has seen this in Chicago and thinks it would be something that could be done here. The proposal is to find an artist, hopefully local, pay a $1,000 stipend and have an art project for a couple of years. In addition, 2021 is the 100th anniversary of Billy Durant giving the City the park and they are planning an event to honor the anniversary. Ruddock thanked her for taken the initiative and inquired if the insurance certificate example had been explained. Sanborn stated she received the example from the Parks Department. Kaschinske stated it is the insurance certificate received for Art Path. Ruddock asked if the two to three year life expectancy of the tree came from our Forestry Department. Kaschinske stated yes, but it does have a definite life span and will be monitored by the Forestry Department. Ruddock inquired if the art will come back to the Board for review. Ahlstorm inquired if the tree is strong enough to hold a ladder. Kaschinske stated yes. Kaschinske confirmed with Sanborn her only ask of the City is to monitor the tree. Kaschinske stated, per policy, approval will need to come from the new art commission. PARK BOARD MINUTES—December 11 2019 Page 2 Sean Hammond moved to recommend the project to the Mayor's Art Commission; seconded by Whitfield. 6 yeas; 0 nays Motion carried. Annual Report Ruddock stated he and Dombrowski met before Thanksgiving; they have an outline and will have a draft soon. Will get feedback from board members through email and should have the report in January. New Board Member Sean Hammond introduced himself, stated he is in the Old Oakland neighborhood and he has done a number of things with the Parks over the years. He works for the Michigan Environmental Council. OLD BUSINESS Master Plan Process Ahlstrom reviewed the schedule. UPDATES Moores Park Kaschinske stated Gracia-Wing and Ruddock were in attendance, there were approximately 50 to 60 people. They talked about the updates that have already been done in the park and the $1.2 million dollars of repairs needed on the pool. The leak That occurred this past summer has been located and would be an additional $700,000 worth of repairs. They are looking at the next steps and have applied for a $500,000 grant with at$500,000 match from the National Parks Service. This would be for the structure only and would not guarantee it would remain an operating pool, but the structure would be maintained for 50 years. This subject will continue to be an item for the Board. Ruddock stated since he was at the meeting, he would be remiss not to mention that at the meeting it was an overwhelming census to save the pool. He inquired if there has been any action to look at corporate naming rights. Kaschinske stated everything is on the table at this point. Whitfield inquired if someone with a passion for swimming would be contacted to see if they had any interest. Kaschinske stated the City would know by March 2020 if they received the grant. Hammond inquired if National Historic agencies have been contacted. Reutter Park PARK BOARD MINUTES—December 11 2019 Page 3 Kaschinske stated there was a meeting on December 6 at the library with about 30 people in attendance. It was a very diverse group. They divided into four categories with a representative from the City at each; crime, human services, special events and Infrastructure. The ideas will be taken to the Mayor. Ruddock inquired if Whitfield had researched any studies regarding tree removal and safety. He also want to note it is not about crime, but undesirables. Kaschinske stated the canopy could be raised and there are some trees that will need to be removed due to the health of the tree, A porta potty will be placed in the park this summer, but it may be removed if there are issues. LEAP is looking at an art Entrance to the park on the NE corner. There will be some changes and additions to the par, but it may take some time. Park Updates Kaschinske reviewed the updates. REMARKS Ruddock stated the fireplace in Rotary Park does not have much heat and smells of gas all of the time. Kaschinske stated it is on a timer and goes on at 6 p.m. and off at 10 p.m. What time of the day is the smell noticeable; Ruddock stated he has been at the part at 8 p.m. and the smell is so strong he cannot stand by the fireplace. Kaschinske stated he would go there this evening after the meeting. Meeting adjourned at 7:34 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved January 8, 2020