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HomeMy WebLinkAbout2018 Park Board Minutes PARK BOARD MEETING Foster Community Center January 10, 2018 MEMBERS PRESENT: Veronica Gracia-Wing, James McClurken, Rick Kibbey, Rosalinda Hernandez Kimberly Whitfield, MEMBERS ABSENT: Gib King, Paulette Carter-Scott, Bryan Beverly OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Kathleen Badgley, Peter Wood (Friends of Ormond Park); Wesley Shinevar; Dennis Fedewa, Delta Township Trustee CALLED TO ORDER: 7:02 p.m. ADDITIONS/DELETIONS TO THE AGENDA Kaschinske added e-mail from Bryan Beverly and letter from Dennis Fedewa under correspondence. BOARD MEETING MINUTES Kibbey moved to approve the November 8, 2017 minutes as submitted; seconded by Hernandez. 5 yeas; 0 nays Motion carried NEW BUSINESS Riverfront Park Project Kaschinske introduced Debbie Mikula from Arts Council of Greater Lansing. Mikula provided a presentation on a proposed permanent stage at Riverfront Park (RFP) and reviewed the preliminary sketches which were ideas from the December charrette meetings. Mikula stated they have been working with a number of partners for four years on a permanent stage at Riverfront Park to host events and connect the north and south sections of RFP. They gathered interested parties to the table to begin discussions. Two grants were written which were denied. The grant was rewritten and they received $40,000 from the National Endowment for the Arts for the design. Our Community (f/k/a Capital Region Community Foundation) is also looking at developments at RFP and their ideas have been incorporated into this plan. Information from the charrette meetings will be placed on websites (City, Arts Council, Parks, etc.) to receive input. Hernandez inquired how long this project would take and who would maintain it. Mikula stated she does not have those answers at this time. PARK BOARD_MINUTES—JANUARY 10, 2018 PAGE 2 Kibbey stated a permanent structure has cables and electricity that requires protection from the elements. Kaschinske stated there is already electricity at RFP with several panels. Parking would also be a concern and Dr. Knight from Lansing Community College is involved in the discussion. Gracia-Wing stated this project seems to be focused toward Common Ground and there should be more commitment toward a city asset and how would smaller events be accommodated. Mikula stated the idea is to start with the largest aspect of the plan and work down to include the smaller events. Mikula mentioned the sale of Waverly Park and the requirement money from the sale of park land goes back to parks. Gracia-Wing stated she has reservations about money from the sale of a park being used for this project when there are many neighborhood parks which need attention. CIP Projects Kaschinske provided a draft list of FY19 CIP projects and stated this has not been submitted to the new administration yet, but he wanted to provide it to the board early for input. Gracia-Wing asked for a timeline. Kaschinske stated he would like to address this at the February board meeting. Kibbey wants to ensure neighborhoods are advised. Kaschinske stated with the development of the new Department of Neighborhoods and Citizen Engagement information will be sent out to neighborhoods through Andi Crawford. An invitation will be sent to her to attend the February meeting. Kaschinske asked board members for any additions to the CIP list before the February meeting. McClurken asked to have some money added to the list for the Windlord project. Gracia-Wing asked the board secretary to send out reminders to the board asking for additions. Mayoral Transition Subcommittee Gracia-Wing stated she and Kibbey were invited to be part of the Infrastructure and City Services Committee. The priorities are: to be clear and transparent with communication, transportation network which included roads, and regionalism to include the park system. Kaschinske stated this has been discussed with the network of area Parks Directors to hold a meeting with park boards and park commissions. Gracia-Wing stated the other priority is smarter spending and legacy costs. They also encourage the expansion of the definition of infrastructure to include parks. PARK BOARD MINUTES—JANUARY 10, 2018 PAGE 3 OLD BUSINESS Ingham Park Disc Golf Wesley Shinevar provided an update on the disc golf course at Ingham Park and a timeline of ideas and events they would like to do in 2018. The baskets are in and there is a lot of use by the club people. There is also a Sunday league with about 10 to 20 people each week. Feedback from the disc golf group has been that it is a nice course for all play levels. Neighbors are saying it has made an immediate impact on the negative activity in the park. Gracia-Wing thanked him for the efforts he has put into this project and asked to have information maintained on use and comments received. UPDATES Grants Kaschinske stated the department applied for three DNR grants for the canoe/kayak launches and all three have been recommended to legislation. Also asked Ingham County for the match funds for the DNR grants and those requests have been approved by the Ingham County Parks Commission and forwarded to the Board of Commissioners for approval. Gracia-Wing announced the passing of Shirley Rodgers, Ingham County Commissioner. Shirley supported Lansing Parks and will be missed by many. Deer Kaschinske stated he does not have a report from the recent harvest that was done in cooperation with the DNR and USDA but there does not appear to be any positive results of CWD. Over 2,000 pounds of venison was processed and donated to Volunteers of America. Annual Report Department's annual report was provided to board members. CORRESPONDENCE Kaschinske introduced Dennis Fedewa, Delta Township Trustee, whom he met with along with Township Manager Brian Reed, and Parks Director Marcus Kirkpatrick. Fedewa stated he has been a trustee for five years and has a good working relationship with Brett, staff and the city. Delta is updating their non-motorized trail pathway (NMTP) plan; he explained the process, the meetings held and the goals. The Board of Trustees will be presenting recommendations and making decisions. Fedewa is suggesting the Park Board partner with surrounding communities to link the trail and express their encouragement to him and the Board of Trustees, township and City Council. Fedewa stated he is asking as an individual and not for the Board of Trustees. PARK BOARD MINUTES —JANUARY 10, 2018 PAGE 4 Gracia-Wing clarified he is asking for the boards support along with the Parks Department support. Fedewa stated that is correct. Gracia-Wing stated she is not comfortable to put forth a motion for the board based on the recommendation of an individual. She would encourage the Park Board members to reach out to the Parks Commission or Board of Trustees. Fedewa stated the City is a key player and he understand her point of view, but he wants to see Delta do their part. Kibbey stated he recalls in the beginning of planning for the south extension there was a financial commitment from Delhi Township for the connection. Kaschinske stated at the February meeting he would brief the board on where we are on the trail and how far we have to go. Gracia-Wing asked the board members to advocate as they would like to. Gracia-Wing stated this afternoon she received an e-mail from Board Member Bryan Beverly stating he would need to resign from the board. Gracia-Wing read the letter, stated she would reach out on behalf of the board to thank Bryan and asked the minutes to reflect the Board's appreciation to Mr. Beverly for his time and commitment to the board, the school district and the Parks Department. Kaschinske stated he spoke with administration and they will take our input, but the position is still appointed by the Mayor. STATEMENT OF CITIZENS Kathleen Badgley pointed out in the fall and winter Metro Lansing Living magazine there was no phone number listed to make tee times at Groesbeck just the office number. Badgely provided a letter written to Council members regarding a change to charter language to prevent city officials repurposing park land without taxpayer input. Meeting adjourned at 9:04 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved March 14, 2018 PARK BOARD MEETING Foster Community Center February 14, 2018 MEMBERS PRESENT: Rick Kibbey, Paulette Carter-Scott, Kimberly Whitfield MEMBERS ABSENT: Veronica Gracia-Wing, James McClurken, Gib King, Rosalinda Hernandez OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Katrina Davis, Lansing Art Gallery, Emily Stevens; Dennis Louney, Spicer Group; Pat Lindemann, Ingham County Drain Commissioner; Melody Angel, Art in the Wild; Andi Crawford, PND; Laurie Baumer, Community Foundation; David Wiener, Murdock Jemerson, Southside Community Coalition; Camron Gnass, Beacon Field CALLED TO ORDER: 7:10 p.m. ADDITIONS/DELETIONS TO THE AGENDA Kaschinske removed Cooley-Haze House from the agenda. BOARD MEETING MINUTES Minutes were tabled until March meeting due to lack of quorum. NEW BUSINESS Riverfront Protect Laurie Baumer from Community Foundation stated this project will go from 496 north to the Brenke Fish Ladder. There are fourteen potential projects along the river. She reviewed the 3-D model of the projects which at this time consist of: amphitheater, patio with fireplace, ADA kayak launch, fishing hole, update the current footbridge, boardwalk, hub under bridge, terrace, beach, gang plank to floating docks, outdoor classroom, pocket park, and enhancements to Cherry Hill Park. Kibbey inquired the location of another proposed project, the zip line. Kaschinske provided the location on the map. Baumer stated this is not part of the Adado Park stage project. Lindemann inquired about a timeline. Baumer stated small projects will start this spring and other projects will be done as sponsorship funding available. Whitfield asked if there is information available at their office for donations. Baumer stated in the future public will be involved with donations and at this time they are approaching their list of potential sponsors in the community. PARK BOARD MINUTES—JANUARY 10, 2018 PAGE 2 River Trail Temporary Art Katrina Daniels, Lansing Art Gallery, presented a PowerPoint slideshow on the background the gallery, explained the purposes and possibilities of temporary art. There would be ten sites along three and one-half miles of River Trail. The project would be done this summer and a contract will be done with the Parks Department. Kaschinske stated the reason this is an action item on the agenda is due to the city's art policy requiring Park Board approval of art in parks. Kaschinske inquired when the deadline for artist submissions is. Daniels stated 3/15; submissions will be reviewed and voted on. There is a $30,000 budget which includes $1,000 per artist, a stipend to each panel member and to cover the gallery's costs. Kaschinske would like the Board to decide at the March meeting if they agree with the project and allowing the Parks Department to work with Lansing Art Gallery on the projects selected. Kibbey stated he would like to see the contract. Beacon Field Southwest David Wiener provided the Southwest Action Plan, Beacon Southwest park proposal, first phase budget and reviewed the project. The Southside Coalition Center has property behind their building at Holmes and Pleasant Grove. They have cleared the property and currently mow it. With the kids at the center this would be a great location for a second Beacon Field. The vision is to bring this into the park system. The first phase would cost approximately $450,000 for the soccer field, walking trail, lighting and playground. They are asking the city for$150,000 and the remaining $300,000 would be raised. Camron Gnass provided background on the original Beacon Field. Kaschinske asked Andi Crawford about neighborhood input. Crawford stated this proposed area was blighted, Southside Coalition has utilized the area and there is tremendous support from the southwest quadrant of the city. Kaschinske inquired what is the ask of the city aside from financial, such as mowing, maintenance of the playground, etc. Southside Coalition now owns the building, which ensures their continued presence at the location. Kaschinske inquired if the Eric Walz from the Kiwanis Club had contacted the coalition and also about parking and if it is sufficient. The answer was yes to both. E-Bikes Material on current legislation was provided to board members. Kaschinske stated this has become legislation and we are working with our partners in East Lansing and Delhi on this. Kaschinske reviewed the material, the classes of the e-bikes to make a decision to restrict Class 1 from the River Trail. Class 2 and 3 criteria would already restrict their use on the River Trail. PARK BOARD MINUTES —JANUARY 10, 2018 PAGE 3 OLD BUSINESS CIP FY19 Kibbey inquired the amount allotted for FY19. Kaschinske stated $840,000 from the park millage fund is the figure to work towards. Lindemann reviewed handouts and proposed plan for Michigan Avenue and a draft plan of Art in the Wild and stated the drain project is on schedule. Jim Perkins stated relocating and rebuilding the base of the Windlord to Michigan Avenue has an estimated cost of$250,000. The original artist is donating his resources to oversee this project. They are asking the city for$25,000. The plan is to work with the artist to move the statue, the drain commissioner will maintained the base and Art in the Wild will maintain in the future. Carter-Scott inquired what the difference is with paving and citywide repair and maintenance. Kaschinske stated paving are planned projects and citywide repair addresses issues as they arise. Kibbey mentioned alternative funding options and he will bring those up at the March meeting when this is discussed and voted on. Kibbey asked for amounts from other funding resources from the previous fiscal year. UPDATES CWD— 113 deer were harvested. They were tested for tuberculosis and CWD, all tested negative. DELTA TRAIL CONNECTIONS— Kaschinske will provide information next month POTENTIONAL BOARD MEMBERS— If you know of interested individuals, please have them go to the city website and complete an application. Meeting adjourned at 9:35 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved March 14, 2018 PARK BOARD MEETING Foster Community Center March 14, 2018 MEMBERS PRESENT: Veronica Gracia-Wing, Jim McClurken, Rick Kibbey, Paulette Carter-Scott, Kimberly Whitfield, Gib King, Rosalinda Hernandez MEMBERS ABSENT: None OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Dennis Fedewa, Delta Township Trustee; Michael Ruddock; Kevin Shaw, FLRT; Andi Crawford, Director of Neighborhood Engagement; Jeremy Garza, Councilmember; Elaine Womboldt; Kathy Miles, Revitalize South Lansing; Kathleen Badgley, Peter Wood, Merry Stanford, Friends of Ormond Park; David Wiener, South Lansing Coalition; John Krohn CALLED TO ORDER: 6:02 p.m. ADDITIONS/DELETIONS TO THE AGENDA Veronica Gracia-Wing added Parks Staff Mparks awards under information. BOARD MEETING MINUTES Rick Kibbey moved to accept the January and February minutes as submitted; seconded by Rosalinda Hernandez. 7 yeas; 0 nays Motion carried NEW BUSINESS Delta Township Trail Connection Kaschinske reviewed the map of Lansing's non-motorized trail system and asked Board members to reference their copy of the map with the legend. Kaschinske reviewed options and locations for possible bridges and easements to connect to Delta Township's border. A bridge over the river to connect could range in cost from $1.5 million to $3 million dollars. Gracia-Wing clarified this is all potential and this discussion was precipitated by Dennis Fedewa who is seeking the Board's support for Lansing's expansion and for Lansing and Delta to connect. Fedewa stated Delta Township is updating their non-motorized plan and Delta Township has not done much in terms of expanding or connecting to the Lansing River Trail. Fedewa stated he is hoping to make a concerted effort in the new plan. Fedewa stated he went back to the trustees after the last park board meeting and stated the trustees approached stakeholders for support. Fedewa stated he is bringing this to the Park Board's attention for comments and issues they and the Lansing Parks Department should be asking Delta Township. Fedewa stated the township is entering into an agreement with Eaton County to add bike lanes in certain areas. He believes this boxes Delta in from trail expansion and the township should be asked questions. LANSING PARK BOARD—MARCH 14, 2018 PAGE 2 Gracia-Wing made a motion for the board to support communication encouraging Delta to connect their non-motorized pathway to the River Trail and to continue to investigate options with the city for expansion. Seconded by McClurken. King asked if this is a priority in the master plan and if so, it should be included that it is in the master plan and be included in the board's communication. Hernandez inquired if there is support from the Lansing community. Kaschinske stated yes, there has always been support for the trails. King stated this should also be included in the communication. Carter-Scott inquired about funding. Kaschinske stated there are grant options available. Kevin Shaw, co-founder and past president of Friends of Lansing Regional Trails (FLRT) stated FLRT was formed in 2013 and currently has 300 members. FLRT endorses Delta's non- motorized plan and sees Delta Township as the next logical expansion. Motion carried. 7 yeas; 0 nays FY2019 CIP Kaschinske reviewed a PowerPoint presentation with each project and provided information on each project. Budget for FY19 projects could be $843,000 or up to $1.4 million dollars. Gier Ballfield Light Replacement ($650,000) Grant Match Money ($400,000) Cambridge Pathway ($360,000) Basketball Complex ($300,000) City-wide Repair and Maintenance ($300,000) Playground Installation/Renovation ($250,000) Parks Paving Projects ($200,000) Beacon Southwest ($150,000) Moores Park Pavilion ($100,000) R/D Wilson/Dunnebacke Pathway ($97,500) HVAC Gier Gym ($60,500) Turner Mini Park ($50,000) Kids Camp ($37,000) Washington Park Sidewalk ($26,000) Groesbeck Golf Course Pavilion Additional ($25,000) Windlord Support ($25,000) Tree Replanting ($25,000) Outdoor Ice Rink ($25,000) New Park Map ($15,000) McClurken inquired about the lights and replacement all at once. Kaschinske stated there are options, one is to put some money in each year for two or three years, or do one field at a time; however with this option costs continue to increase. Kathleen Badgley asked the board to approve playground equipment replacement at Ormond Park. LANSING PARK BOARD —MARCH 14, 2018 PAGE 3 Merry Stanford reiterated Badgley's request and stated she believes she is in support of the basketball complex to provide an area large enough for kids to play basketball. Kibbey inquired about permeable pavement options. Kaschinske stated he would provide him is facts. Dave Wiener reviewed the Beacon Southwest plan. Gracia-Wing inquired if they had their monetary input for the project. Wiener reviewed the proposed budget. Scott Dane reviewed grant options that were utilized for the original Beacon Field. Elaine Wolmboldt stated the neighborhood is excited about the Beacon project and the other amenities being considered for the area. Badgley inquired if the increase of$25,000 for the Groesbeck pavilion takes the total to $100,000 and does it includes electricity and water. Would the project require excavation and what would the footprint be. Kaschinske stated yes the total is $100,000, there would be electricity, excavation should not be necessary since this is a relatively flat area and the footprint is 40' x 60'. Merry Stanford inquired if LEPFA is taking over why is Parks money being used. Kaschinske stated Groesbeck is still a city course, LEPFA is managing and profit/loss goes back to Parks. Gracia-Wing stated the plan is profit from the pavilion would help offset the subsidy. Stanford stated she wants to see a marketing plan for Groesbeck and it should be available to the public. Kaschinske reviewed how Groesbeck is currently advertised. Peter Wood inquired if before LEPFA was managing the course, was it the Park Board's responsibility to monitor marketing. Stanford inquired who oversees LEPFA and should Park Board be involved with LEPFA. Kaschinske stated Mayor oversees LEPFA. Groesbeck is still part of the budget, millage and Parks Department. Gracia-Wing asked that during the operating season, LEPFA submit financial reports to the department and board. Wood stated hopefully a set of criteria already exists, should be available to the board and if not, the board should develop criteria. Kibbey stated he would like to have reports from Forestry. Meeting with Brett and Irene Cahill to develop report process is recommended. LANSING PARK BOARD —MARCH 14, 2018 PAGE 4 River Trail Temporary Art Kaschinske reviewed the map with proposed locations along the trail. The city will have input on art displays and will have a contract with Lansing Art Gallery for this project. They are seeking board approval for this project. King moved to approve temporary art project with city's approval of art work; seconded by Carter-Scott. 7 yeas; 0 nays Motion carried E-Bike Legislation Kaschinske reviewed the legislation which recently passed, use on the River Trail and showed a video on e-bikes. Gracia-Wing inquired if there have been any other state laws the board has amended. Kaschinske stated none that he knows of. King moved to accept the rules as put forth by legislation for use on the River Trail; seconded by Hernandez. 7 yeas; 0 nays Motion carried. FY19 CIP Results Gracia-Wing stated she wanted to see through the sticker vote what the initial priorities were. Scoring: total 56 votes (7 board members, 8 votes each) * Grant Match Money ($400,000) 6 votes * Kids Camp ($37,000) 6 votes * Parks Paving Projects ($200,000) 5 votes * Beacon Southwest ($150,000) 5 votes * Tree Replanting ($25,000) 5 votes * City-wide Repair and Maintenance ($300,000) 4 votes * Playground Installation/Renovation ($250,000) 4 votes HVAC Gier Gym ($60,500) 4 votes Gier Ballfield Light Replacement ($650,000) 3 votes Turner Mini Park ($50,000) 3 votes * New Park Map ($15,000) 3 votes ($13,000) Basketball Complex ($300,000) 2 votes Moores Park Pavilion ($100,000) 2 votes *Windlord Support ($25,000) 2 votes R/D Wilson/Dunnebacke Pathway ($97,500) 1 vote Outdoor Ice Rink ($25,000) 1 vote Cambridge Pathway ($360,000) 0 votes Washington Park Sidewalk ($26,000) 0 votes Groesbeck Golf Course Pavilion Additional ($25,000) 0 votes LANSING PARK BOARD — MARCH 14, 2018 PAGE 5 Starred (*) items are proposed projects with notation of new equipment at Ormond Park, new park map being reduced to $13,000 and Gier HVAC system taken out of citywide repair and maintenance. Total proposed projects - $1,400,000 Kibbey moved to accept proposed FY19 projects with aforementioned notes; seconded by Carter-Scott. 7 yeas; 0 nays Motion carried. Red Cedar Project Kaschinske has had questions regarding the role of the Park Board and if this is a park. This will be maintained like the Fairview project; the drain commissioner will maintain and it will be a county project, but it will look like park. Kibbey asked for this as an item on the next agenda. Where is the money and what changes have been made that the board has not seen. Naturalization Kaschinske stated this has come up at Council and he would like board input. What is difference of naturalization and no mow zones. King asked for information on naturalized areas be sent to board and this tabled until next month. Kaschinske stated the proposal has been to begin mowing all areas again. King inquired who is discussing this. Kaschinske stated Council. Gracia-Wing stated she has engaged Councilmember Spadafore due to this being an ongoing issue. King and Kibbey stated they would be on a sub-committed for naturalization. John Krohn stated he would provide assistance. Trager Park Kaschinske reviewed the proposed grant project submitted by Public Service. This project would reduce flooding in the Potter Park area along Pennsylvania Avenue. Information Kaschinske asked the board members to put a place holder on May 17 for a proposed joint meeting of area Park Board members and Park Commissioners. More information we be forthcoming. Gracia-Wing asked for the awards information to be e-mailed to members. LANSING PARK BOARD —MARCH 14, 2018 PAGE 6 Whitfield raised the question about the Delta Township motion and the president making the motion and if it broke Robert's Rules. Gracia-Wing rescinded her motion. King made the motion for the board to support communication encouraging Delta to connect their non-motorized pathway to the River Trail and to continue to investigate options with the city to do so. Seconded by McClurken. Meeting adjourned 9:48 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved April 11, 2018 PARK BOARD MEETING Foster Community Center April 11, 2018 MEMBERS PRESENT: Veronica Gracia-Wing, Rick Kibbey, Gib King, Rosalinda Hernandez, Zoe Ahlstrom MEMBERS ABSENT: Jim McClurken, Paulette Carter-Scott, Kimberly Whitfield OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Judith Filice, Friends of Frances Park; Kathleen Badgley, Friends of Ormond Park; Cliff Walls, TCRPC; Fred Cowles, MGROW; Greg Venker, Office of City Attorney CALLED TO ORDER: 7:04 p.m. ADDITIONS/DELETIONS TO THE AGENDA Kaschinske added playground mulch under information BOARD MEETING MINUTES Rick Kibbey moved to accept the March 14, 2018 minutes as submitted; seconded by Rosalinda Hernandez. 5 yeas; 0 nays Motion carried NEW BUSINESS New Board Member Kaschinske introduced and welcomed new at-large board member, Zoe Ahlstrom Red Cedar Greg Venker, City Attorney, stated he has been at the negotiating table on the Red Cedar deal and provided an overview on how it pertains to Parks. Proceeds from the sale will go to Parks, this is a "new" agreement and has had a significant decrease in the city's bonding responsibility from $10 million dollars to $2.2 million dollars, and bond financing is paid first. There are three parcels as one, the Parks parcel is the southern strip located in the "flood way" and this will remain park land and is part of the drain commissioner's project. The amphitheater revenue will go to Parks, but upkeep will be developer's responsibility. Gracia-Wing inquired who is managing the amphitheater. Venker stated the details are still being worked out, but it will most likely be managed by Parks. Gracia-Wing inquired about the land the amphitheater is on and who owns it. Venker reviewed the site map and parcels. King inquired about the timeline. PARK BOARD MINUTES —APRIL 11, 2018 PAGE 2 Venker stated the agreement will need to go through Council and Mayor for approval, this is also Brownfield and those requirements will need to be met. Gracia-Wing stated she wants a solid understanding of the revenue, management and land ownership. Badgley asked for clarification on the acreage involved and when Parks will have the money. Venker described the acreage increments and stated the funds will be dispensed at closing. Water Trail Cliff Walls, Tri-County Regional Planning Commission and Fred Cowles, MGROW, provided a presentation on the Grand River Middle Water Trail Development Plan and the Grand River water shed. May view the plan at tinyurl.com/yczmo2ky They are asking the Board for their input on this plan and improvements that could be made within in the city. King inquired what their ask is of the city. Walls stated their first goal is to make the Board aware of the water trail. Another goal is to have a guidebook for the trail, but first it is to get buy in. Gracia-Wing inquired how Adado and Sweeney Lansing were prioritized. Walls stated these were just examples. There is a full list in the entire document. They also plan on doing community outreach to engage citizens. Kaschinske provided an update on the three new launches the city will be putting in through the MNRTF grants received. Also, looking at putting signs on bridges so as you travel the river, you will know what street you are crossing under and know your location. Kaschinske stated there are three railroad bridges that are collecting debris and Emergency Management is trying to work with the railroad to get these taken care to avoid structural damage. Gracia-Wing inquired what the departments position is on this. Kaschinske stated the department is in support. Forestry Report Kaschinske stated the report included in the packet was requested by the Board and covers the first quarter of 2018, January through March. Kibbey stated this is what he has been looking for. Badgley asked if the trees along the fence at Groesbeck that have been taken down are going to be cleared. PARK BOARD MINUTES —APRIL 11, 2018 PAGE 3 Kaschinske stated this was not done by Forestry, but is line work by BWL. The area is not easily accessible to remove the trees and they are waiting to see what the area looks like once vegetation starts to grow. County Trail Grants Kaschinske stated we have received over $5 million dollars in grant funds. New grants received include the Fenner trail extension, bank stabilization, bridge repairs and replacement and the Volunteer Trail Ambassador position. Groesbeck Marketing Kaschinske stated the Board had asked to see the marketing plan for Groesbeck. The draft plan was sent to each board member for review. Gracia-Wing asked the Board to review and prepare questions. She also asked for Scott Keith from LEPFA to attend the May meeting to review the plan and answer questions. Kaschinske stressed to the Board to review the plan and come prepared with questions. OLD BUSINESS Naturalization Kaschinske stated the sub-committee met for the first time and discussed the issues mentioned at a recent Council meeting, what is in the 5-year plan and Forestry's plan. King stated improving areas that have been naturalized into true naturalized areas and signage is a plan. Unmanaged areas are not true natural areas and improving the unmowed areas is a goal. If the funds are not available through the City, we need to look at other options. Will be looking at these issues and holding a meeting at a later date and will provide updates to the Board. Permeable Surfaces Kaschinske stated Crego was a new surface and it was easier and cost effective to put a permeable surface in at the time of construction. Re-doing existing surfaces can be cost prohibitive. Information on permeable surfaces was provided in meeting packet. UPDATES Budget Kaschinske stated he presented the Parks budget to Council and feels it went well. Council is still working on other department budgets. Kaschinske reviewed the Parks budget and stated what the Board voted on was included, the numbers changed to incorporate some items into another funding source instead of listing individually; ie: Windlord is now in grant match, Turner mini-park is now in citywide paving. PARK BOARD MINUTES —APRIL 11, 2018 PAGE 4 Risdale Restroom Kaschinske stated we are receiving CDBG funds to complete the restroom and storage facility at Risdale. Bids were opened yesterday and this should be ready by fall. There will also be auto locks placed on restrooms at Washington, Grand River, and Moores. The restrooms will be open during park hours and we will evaluate how this works. Playground Mulch Kaschinske stated we replace playground fibar at 25 playgrounds a year and it is about a three cycle. The bid went out to a company that has a semi-truck that pumps the mulch out, similar to blown-in insulation. It was cost effective because they are able to do it in very little time versus dumping the mulch, using a bobcat and individuals to spread it. INFORMATION Kaschinske reminded the Board of the joint meeting on May 17 at 5 p.m. Kaschinske stated the parks hours have been dawn to dusk, but were reflected in the City Ordinance at closing at 10 p.m. The ordinance has been changed and it now reads dawn to dusk. There will still be police discretion used for the River Trail. Gracia-Wing stated the RFP for Cooley-Haze House is out. If indicators are correct, there should be several people interested. Meeting adjourned at 8:51 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved May 9, 2018 PARK BOARD MEETING Foster Community Center May 9, 2018 MEMBERS PRESENT: Jim McClurken, Paulette Carter-Scott, Rick Kibbey, Rosalinda Hernandez, Kimberly Whitfield, Zoe Ahlstrom MEMBERS ABSENT: Veronica Gracia-Wing, Gib King OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Kathleen Badgley, Peter Wood, Merry Stanford Friends of Ormond Park CALLED TO ORDER: 7:00 p.m. ADDITIONS/DELETIONS TO THE AGENDA Kaschinske added Graves Park meeting under information BOARD MEETING MINUTES Zoe Ahlstrom moved to accept the April 11, 2018 minutes as submitted; seconded by Paulette Carter-Scott. 5 yeas; 0 nays Motion carried NEW BUSINESS Riverfront Park Stage Deb Mikula, Arts Council Greater Lansing, provided background on this project and reviewed the grant report on the project. Smithgroup JJR provided a cost report and preliminary drawings of the project. The idea is not just a stage for music events, but a cultural park. Whitefield commented this is amazing and brings to mind events like the East Lansing Art Festival. Carter-Scott inquired if there will be a parking structure. Mikula stated Lansing Community College's ramp is across the street. There is also unloading area behind the stage which is being looked at as possible parking. Kibbey stated this appears geared toward Common Ground and he inquired about the attendance pattern of Common Ground, which appears to be declining. City Parks Demographics Kibbey asked for this item to be moved to the June agenda. OLD BUSINESS None PARK BOARD MINUTES — MAY 9, 2018 PAGE 2 UPDATES Cooley-Haze House Kaschinske stated there was good press on the Request for Proposal (RFP). He showed it to about 20 individuals, some who seemed serious about the property, others who wanted to see what it looked like. There are some bad rumors going around that needed to be clarified, such as the house has to be moved which is not the case. Hernandez inquired about the price Kaschinske stated there is not asking price, the RFP is submitted by an individual or company with their potential offer. Whitfield inquired if pre-approval should be a requirement. Summer Staff Kaschinske stated we are in need of summer staff who are 18 or older to work in the summer camp program. May 17 Joint Board Forum Kaschinske reminded board members of this information forum. McClurken and Carter-Scott added their names to the attending list. Graves Park Kaschinske stated he had just come from a meeting at the park with the neighbors regarding issues and basketball court participants parking on the park grounds. The court is far from residences and people drive into the park. 1496 Grant Kaschinske reported a grant has been received through the National Parks Association to tell the story of the 1496 corridor project and the people it affected. Bill Castanier, Historical Society, will be working on this project to tell the story and place it in the records. McClurken stated about 1,600 structures were removed to make way for 1496. REMARKS BY BOARD MEMBERS Kibbey inquired about Ormond Park. Kaschinske stated he met on site with neighbors and plans are being discussed regarding the park with neighborhood input. Meeting adjourned at 8:19 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved June 13, 2018 PARK BOARD MEETING Foster Community Center June 13, 2018 MEMBERS PRESENT: Veronica Gracia-Wing, Jim McClurken, Paulette Carter-Scott, Rick Kibbey, Rosalinda Hernandez, Kimberly Whitfield, Zoe Ahlstrom MEMBERS ABSENT: Gib King OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Ryan Smith, Cherry Hill Neighborhood Association; Matt McNeil, Lansing Housing; Willow Hassell; Michael Ruddock; Brent Forsberg, Urban Systems; Peter Wood, Friends of Ormond Park; Jody Washington, City Council CALLED TO ORDER: 7:00 p.m. ADDITIONS/DELETIONS TO THE AGENDA Kaschinske added Concerts and Art Path under information BOARD MEETING MINUTES Paulette Carter-Scott moved to accept the May 9, 2018 minutes as submitted; seconded by Rick Kibbey. 6 yeas; 0 nays Motion carried NEW BUSINESS Ordinance Change Kaschinske reviewed the requested change. Jody Washington clarified this is a Charter amendment not an ordinance change. She stated she began working on this after the LBWL substation and Ormond Park projects. She has worked with the City Attorney and the Attorney General. Last year the objection was to easements and LBWL easements could be problematic. If it is for utilities it would not go to public vote, but a lease would. She wants the board to review and provide suggestions. McClurken inquired if a lease, for example, LEPFA to run concessions would require public vote. Washington stated that would be excluded and reviewed the language pertaining to this was removed. She provided the example of leasing the city market, a distillery is interested in purchasing the building, but the land would be leased. This would be a public vote. McClurken inquired about the proposed zip line and would the public vote apply. Washington stated yes. Washington stated this has to be ready by August to go on the November ballot. Gracia-Wing asked Kaschinske if there is a list of leases. PARK BOARD MINUTES —JUNE 13, 2018 PAGE 2 Kaschinske asked for clarification on the language in 8-403.7 "no part or entirety of dedicated park and may be disposed of by transfer, easement, lease, license" and the language "converted to another use means changing the use of a park, or significant part thereof, from a recreation or conservation use to another use". Example is MSU Rowing Club has a lease, not public, but recreation. There is a billboard on the River Trail, not recreational or conservation, along with cell towers. Would they go before public vote? Crego cell tower went through an ACT33, before the Park Board and Council, but not a public vote. Kaschinske inquired if for another purpose would it go for public vote. Washington stated Council can undedicated park land, but she will get clarification. Kaschinske stated LBWL received an easement for Grand River Park for utilities. The poles utilize part of the land. Washington stated it would still be a park. Gracia-Wing concluded there are Department questions and Council concerns. There may need to be conversation with City Attorney, Parks Director and Washington. Gracia-Wing stated the intent was to determine if Board should entertain this after the logistics have been worked out. She appreciates this coming before the Board, but does not feel comfortable acting on this without crystal clear clarification of the questions asked. Kibbey would like to table the agenda item until the July meeting, have a preliminary discussion and take time to discuss this. Kibbey moved to vote on this at the July meeting, seconded by Hernandez. 7 yeas; 0 nays Motion carried. Washington stated she would meet with City Attorney and Kaschinske. There is not time to wait on this and she will get this to the Park Board Chair for review, but she will not wait past July and would proceed without Park Board input. McClurken thanked Washington for this and mentioned the Scott and Sunken Garden property was dedicated, riverfront park property. Peter Wood stated this documentation should be available for the public to view and how do they receive it. Cherry Hill Kaschinske met a couple weeks ago regarding a proposal for Cherry Hill. Brent Forsberg, Urban Systems and Matt McNeil, Lansing Housing provided a presentation on creating connections from Cherry Hill through Lansing for walkability, commercial and residential development. Cherry Hill would be a pilot program, and Beacon Field at Ferris Park is a great example. They are putting together programming ideas which could include a dog park, food trucks, and the goal is to put a purpose to the park. They would like to convert tennis court to a pickle ball court. The plan is the meet with Cherry Hill neighbors and work with Park Board, have a design day to discuss leagues/events and fees, come back with a plan and Ad Hoc Committee, host temporary events this summer and park to park party in September and plan for more infrastructure for 2019. PARK BOARD MINUTES —JUNE 13, 2018 PAGE 3 Carter-Scott inquired if they could partner with schools and churches in the area. McNeil stated there really aren't any in the area. They are looking for public input, drive and energy on this project. Kaschinske inquired when the neighborhood meeting would be. McNeil stated tomorrow at 6 p.m. Gracia-Wing inquired how they determined what the neighborhood wanted, what type of data and is also concerned about fees. Next step would to receive feedback from stakeholders and the plan for who is paying for what. OLD BUSINESS Turner Dodge House Kaschinske stated the Turner Dodge Board is an advisory board, not a board of directors and he met with McClurken, Gracia-Wing and Barbara Loyer from Turner Dodge regarding the role of the board, revenue, expenses and events. McClurken stated as his time with the Park Board winds down, this is a project he is interested in. He would like to work with Turner Dodge Friends and Park Board to ensure the house is preserved into the future and solvent. McClurken stated he would like to attend the TD Board meetings as a representative of the Park Board. Hernandez stated she has always like the house and would like to attend also. Windlord Kaschinske stated the Board has had a good amount of discussion on this project. McClurken provided the history and projected costs of the project and stated he has spoken with new administration on the project to receive their input on placing this at the proposed location. There are other plans for Michigan and Washington location. There will be an Art in the Wild fundraiser at his home on July 25 at 5 p.m. Parks Demographics Kaschinske stated this information was put together by Andi Crawford and distributed to Gracia-Wing and Kibbey. Gracia-Wing inquired what Kibbey wanted to do. Kibbey stated he would get this information from Crawford and provide it to the Board Secretary for distribution. Cooley-Haze House RFP Kaschinske stated no RFP's were received from the first posting and the RFP will go out again. Mayor has reached out to historical organizations for assistance with distributing the information. PARK BOARD MINUTES —JUNE 13, 2018 PAGE 4 INFORMATION Joint Informational Forum Kaschinske stated this went well and more of these events will be held. The next is at the Lugnuts on June 21. The Trust Fund bill that was discussed did not go for vote. This would have provided more funds for development. Kaschinske reviewed concert series and River Trail Art Path opening. Remarks by Board Members Kibbey stated he would like a report on progress of the substation, garden, trail, parking lot, etc. Gracia-Wing stated this would have been Gib King's last meeting. His term was not renewed but she wanted the records to reflect the Board's appreciation for his time and expertise on wildlife. STATEMENTS OF CITIZENS Peter Wood stated Kaschinske and Mayor with them at Ormond Park regarding the play space at Ormond. The meetings have been cordial and collaborative, however he is concerned Kaschinske may be circumvented the Park Board by not including them and he wants this to be a collaboration. Kaschinske stated he met with the neighborhood individuals who were provided their input on location, design, and color of the playground and felt it was important to receive their input and did not believe it was necessary to involve the eight board members on the decision of the neighborhood. Gracia-Wing stated she did not feel it circumvented the Board and was comfortable with the Director's decision to go directly to the parties in the neighborhood and asked the board if they were in agreement. They were. Wood also stated he has concerns about the safety and the speed bump not being effective and could it be designed like the ones at MSU with the bump having a flat top for sidewalk to really slow people down. Kaschinske stated these matters are all addressed in the settlement which he cannot elaborate on at this time. Meeting adjourned at 8:51 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved July 11, 2018 PARK BOARD MEETING Foster Community Center July 11, 2018 MEMBERS PRESENT: Jim McClurken, Paulette Carter-Scott, Rick Kibbey, Rosalinda Hernandez, Kimberly Whitfield, Zoe Ahlstrom, Michael Ruddock MEMBERS ABSENT: Veronica Gracia-Wing OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Maureen McDonaugh, Asia Dowtin, Gabriel Zawadzki; VayAee Howell, Farideviarey Silva, Nareai McPherson, Ariana Phillips, Jazzmyn Long, Alex White, David Rothstein, MSU MAP Program; Kathleen Badgley; Willow Hassel; Kati Ford; Julia Tansa; Stephen Monti; Brent Forsberg, Urban Systems; Jeff Potter; Samantha Willar; Loretta Stanaway; Ryan Smith; Partice Drainville; Kathy Miles; Jody Washington, City Council; Scott Keith, LEPFA; Wesley Shinevar, Ingham Park CALLED TO ORDER: 7:00 p.m. ADDITIONS/DELETIONS TO THE AGENDA Kaschinske added Cherry Hill Dog Park and River Taxi under old business. BOARD MEETING MINUTES Rick Kibbey moved to accept the June 13, 2018 minutes as submitted; seconded by Zoe Ahlstrom. 7 yeas; 0 nays Motion carried NEW BUSINESS New Board Member Kaschinske introduced new board member Michael Ruddock, who provided background information on himself. Groesbeck Marketing Scott Keith, President, LEPFA stated he is here at the request of the Board. Members received the business plan in April and requested an update. This plan is from January 1 through July 1 and has found the following: Rounds are up 31% based on a 3-year average; revenue is up 34%, again a 3-year average. The increases are attributed to: on-line tee sheet with point of sale and booking tee times; couples passes; jr/sr flex pass ie: 10 rounds which may be played anytime during the year; new merchandise; senior special rate; on-line pass purchase; youth on course and play adjustment to start further out on tee for better success; new tournaments; Lansing Catholic Central boys team is using as home course; stand-alone, mobile friendly website; creation of individual profiles to market on mobile devices; weekly radio show; no new rates to focus on improving rounds played and customer service; on-line app has reduced phone calls 40% to allow staff to help on site customers; new bag drop area; painted and made minor repairs; and hired head pro from Forest Akers who met with every league secretary for feedback. PARK BOARD MINUTES —JULY 11, 2018 PAGE 2 Carter-Scott commented she would like to see a speed limit sign and communication with leagues about specials because players are signed up already and do not access the website for tee times so they do not see web postings. Keith stated there is a new grounds keeper who is proud of the course and making improvements. They will be working with the drain commissioner this fall to cut back around the ponds. Kibbey stated the board was skeptical about this change, especially with the struggles of public courses. He also wants to ensure there is communication with the neighborhood. He also inquired what metrics are being used to keep track information and how often this will be shared. He would like the board to hear how the course is doing on a regular basis. Keith stated the information is based on courses from around the area similar to Groesbeck. Ruddock inquired what is done for lower incomes. Keith stated that is a challenge all over. Courses are not as prevalent as basketball courts and they are working to get more youth interested and on the course. Kaschinske stated summer kids camp participants are going to the First Tee at Sycamore Range to provide exposure to golf. Keith mentioned the Drive-in Movie event which provides 4 holes of golf and a movie and there are people who attend that have never golfed. Stanaway stated 2-weeks ago she was at the course watching people leave and they drive all over the new drive and she has photos. There are no lines to divide the road or signs. Kaschinske stated there is still work being done on the project. Stanaway stated she never heard about the gate or the road closures. Kaschinske stated the gate and closures were part of the project plan. Miles stated there is not a stop sign and there should be one. Kaschinske stated this will all be evaluated. Charter Language Change Kaschinske reviewed the changes to the language that were made since the last meeting. Washington stated she met with Kaschinske and the City Attorney and this is the language they agreed upon which is also acceptable with Council and the Attorney General. PARK BOARD MINUTES —JULY 11 2018 PAGE 3 Chapter 4 Property 8-403.7. In addition to Section 8-403.6, not more than 25% of any dedicated parkland parcel may be disposed of by transfer, easement, lease, license, or other exchange, or, be converted to another use without approval, by majority vote, of the electors of the City voting on the question at a regular or special election. As used in this Section, "converted to another use" means changing the use of a park, or significant part thereof, from a recreation or conservation use to another use not directly or materially related to public recreation or. conservation, As used in this Section, "disposed of or "converted to another use" shall not mean or include a park use that is for a recreational, civic, artistic or cultural activity, event or festival, or an entirely subsurface use for public utility purpose, including communications and the Board of `dater and Light under Section 5-203.8. Ahlstrom inquired if this would affect any current plans. Kaschinske and Washington both stated no. Kibbey stated he has concerns with the language in 8-403.8 and the funds going to the operating account and he would like to see that changed to park fund accounts. Ruddock asked if there are any instances of cell towers or sub-stations taking more than 25% aside from Crego and the sub-station under construction. Kaschinske stated none that he knows of, but it could happen with a very small park. Stanaway commented 25% is too high, and believes long ago there was language dedicating proceeds to park land. Kaschinske stated it is in the City Ordinance and not the Charter. Badgley inquired if 25% was the amount, would that have prevented the Ormond Road and sub-station. There was no transparency on the plans, so she is not sure what amount the road took out of Ormond Park and was it 25%. Kaschinske stated curb to curb the road is not 25%, if work outside of paved area is included it would be greater than 25%. Washington stated Ormond and the sub-station are done and this is for the future. She inquired if the board would like to decrease the percentage? Carter-Scott suggested 15% PARK BOARD MINUTES—JULY 11, 2018 PAGE 4 Public comment was made that the percentage may be good, however location of the percentage can alter a park severely. Stanaway stated she wants the documents the board receives put online. Ruddock stated he agreed and what is the rush to act on this. Washington stated she is putting this through, but wanted board input. Carter-Scott moved to change to 15%. Kibbey stated the most knowledgeable about the parks is the Director and he is comfortable with 25% and that is a solid number. McClurken confirmed the motion was made to change the percentage from 25% to 15%. 4 nays; 3 yeas Motion failed Ahlstrom moved to accept language change for funds to be deposited in the account of the Department of Parks and Recreation. 7 yeas; 0 nays Language is changed and percentage remains at 25%. Hernandez, seconded by Whitfield. 7 yeas; 0 nays. City Market Kaschinske stated this is the disposition of dedicated parkland and he reviewed the maps of the market location and the area this involves. This must go before a public vote, however selling is not the only option but this authorizes the possible sale of the property. Deadline for Council is August 13 to get this on the November ballot. There has been 10 years of City subsidy to the market and Council voted to reduce that this year from $80,000 to $40,000. Kaschinske stated closest to the river is 46' and retains the plaza, all parking and the river trail. This will provide options. Hernandez inquired why is it being sold. Kaschinske stated this is only to provide the option to sell which goes to Council to place on the ballot for the public to vote to sell. Kaschinske stated the current market does not have satisfactory number of tenants and revenue. Carter-Scott asked why Council lowered the subsidy and without the reduction would it be sustainable. McClurken stated the market has not been sustainable for 5 years, most of the building is empty and this is a systematic move. Ruddock stated he is just seeing this important information, not sure why the rush and this is regrettable to vote on to put it on the ballot. PARK BOARD MINUTES —JULY 11, 2018 PAGE 5 Kaschinske stated if not clear of the boundaries, he would go over them again. He reviewed the google map and boundaries. Whitfield stated she has lived here for 49 years and remembers the old market. There are many opportunities that could transform the market, Lansing is growing, and we need to continue to see change. She is in support of putting the sale of the property on the ballot. Ruddock stated Lansing is growing, but who is interested in this. The market failed due to lack of transparency. Ahlstrom stated we couldn't really know the potential unless it is open to being sold. McClurken stated leasing the building preserves parkland, but sale means the land is gone. Ahlstrom asked if there could be trigger language that the City would get first option to buy back. Stanaway stated LEPFA managed the market to the ground and she is sure there is a developer waiting to purchase. She presented a 15 point plan that is a viable plan. Public comment was made they had a waffle shop in the market before the apartment construction and it was successful. The development of the apartments had a negative effect on their business. Washington stated this is the Mayor's executive decision. A lot has contributed to this decision. LEPFA has not done a good job at management and with all the State employees and residents, the market should have done well. Public comment asked to slow down putting this on the ballot and work should be done at removing LEPFA as manager, because Groesbeck could be next. Public comment agreed with this statement that LEPFA is the issue. The market needs to have farmers sell other plants, such as cannabis. Washington reminded everyone this is not green space, but brick and mortar. It will not be torn down and grass planted to regain green space. Kibbey stated in the last 5 years four items have occurred —Accident Fund property had a plan is place; Red Cedar is moving slowly, but there is a process in place. Waverly is outside the city and Scott House had a case to be made. The market is a piece of property surrounded by new development and recreational opportunities. Public comment stated there have been plans presented to LEPFA, but LEPFA did not pass those plans on. Ruddock moved for Park Board to urge Mayor and Council not to put this on the ballot. Kibbey moved to table the item until a plan is presented. Carter-Scott seconded to table the item. Kibbey stated he wants to see this after public input meetings. Kaschinske stated the board could meet in August. PARK BOARD MINUTES —JULY 11, 2018 PAGE 6 McClurken clarified there is a motion to table this item, hold an August meeting and have administration attend to answer questions. Ruddock withdrew his motion in lieu of the new motion. Kibbey moved to table the agenda item and hold an August meeting to discuss and act on this. Seconded by Carter-Scott. 7 yeas; 0 nays Motion carried. McClurken stated the board has three weeks to learn what is going on and be prepared to make a decision on August 8. MSU Students MAP Program at Bancroft Park Professor David Rothstein explained the program and students introduced themselves. Students put forth questions to the board members: • What are the responsibilities of the Lansing Parks Board? • Why did you want to serve on the Lansing Parks Board? • How are Lansing Park Board members selected? • How do Lansing Parks and Recreation and/or the Lansing Parks Board approach community engagement? Is there a standard community engagement process? • Questions specifically about Bancroft Park: o What is special about this park? o Issues and concerns about this park? Election of Officers McClurken spoke with Gracia-Wing, current chair, and although she is on maternity leave at the time of this meeting, she is willing to remain chair. McClurken nominated Gracia-Wing as Chair of the Park Board. Seconded by Kibbey. 7 yeas; 0 nays Motion carried. Kibbey nominated McClurken as Vice-Chair. Seconded by Ahlstrom. 7 yeas; 0 nays Motion carried. OLD BUSINESS Cherry Hill Brent Forsberg stated since the last Park Board meeting they held a charrette and he handed out results of the data. This will be put together into a report and sent to the Director. They will be back to continue reporting the progress. PARK BOARD MINUTES —JULY 11, 2018 PAGE 7 UPDATES Ingham Park Wesley Shinevar provided an update on the park and disc golf course. Friends of Bancroft Jeff Potter stated they circulated a petition at a concert in the park regarding the Moores Park pavilion to determine what neighbors wanted to see done with the closed pavilion and no one wanted a new pavilion and wanted the old pavilion fixed. Kaschinske stated the neighborhood survey did not present the same results. The neighborhood association survey was in favor of a new pavilion just to the south of the current location. Remarks of Board Members McClurken reminded board members of the Art in the Wild event coming up and said he would e-mail the invitation. Kibbey provided demographic maps on park use prepared by the Neighborhood Engagement Department. This is not exactly what he was looking for. He will have the maps redone and prepare a report. STATEMENTS OF CITIZENS Stanaway wants the board members contact information placed on the website. Kaschinske stated this is being looked at for all city boards and there may likely be a general email account for the board to be contacted through. Meeting adjourned at 10 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved September 12, 2018 PARK BOARD MEETING Foster Community Center September 12, 2018 MEMBERS PRESENT: Veronica Gracia-Wing, Rick Kibbey, Rosalinda Hernandez, Kimberly Whitfield, Zoe Ahlstrom, Michael Ruddock MEMBERS ABSENT: Jim McClurken, Paulette Carter-Scott OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Lindsay Wimmer, The Quarters of East Lansing; Lauren Ross, FLRT; Peter Wood, Friends of Ormond CALLED TO ORDER: 7:00 p.m. ADDITIONS/DELETIONS TO THE AGENDA Ruddock asked to add Mobile Recreational Initiative under New Business; Kibbey asked to add Tree Report under Old Business. BOARD MEETING MINUTES Rick Kibbey moved to accept the July 11, 2018 minutes as submitted; seconded by Zoe Ahlstrom. 6 yeas; 0 nays Motion carried NEW BUSINESS Trail Ambassador Kaschinske introduced Lauren Ross, Trail Ambassador with Friends of Lansing Regional Trails. This is a contract position funded through the county trails millage, this position is in the second year of funding and we have applied for the third year of funding. Ross provided a brief description of what she does and has done. Master Plan Schedule Kaschinske stated the current plan is for 2015-2020. Next year we will need to start planning for 2020. He is proposing meetings in each Ward, July through October. Kibbey inquired when the plan needs to be presented to Council. Kaschinske stated January 2020. Kibbey stated the demographics were weak in this last plan and hopes to have the assistance of Sam Quon to prepare social and economic demographic profiles of each park and the area around. Kaschinske stated the last plan was done in-house by Joe Wright, which saved about $30,000.00 and he believes we have the talent to produce it in-house again. Gracia-Wing inquired when Park Board would provide feedback. Kaschinske stated November and December meetings. PARK BOARD MINUTES —SEPTEMBER 12, 2018 PAGE 2 Kibbey requested the meetings be held as follows: Ward 1 at Allen Neighborhood Center, Ward 2 at Fenner Nature Center, Ward 3 at Southside Community Center and Ward 4 at Letts Center. Preschool Play Structure Kaschinske provided an e-mail received from a Quentin Park resident requesting a preschool play structure for ages 2 to 5. Moores Park has a structure which is close to Quentin. There are very few of these playgrounds in our system. Kaschinske provided pictures of a couple structures for this age group. They are most plastic, which tends to generate vandalism, they are low to the ground and only serves youth up to age 5 versus the majority of playgrounds which serves ages 5 to 12. Hernandez inquired the cost. Kaschinske stated the examples provided are between $6,000 and $10,000 and the cost doubles with installation. A playground for ages 5 to 12 can cost$50,000.00. Hernandez inquired if this is a possibility. Kaschinske stated yes. Gracia-Wing inquired if there are options instead of a playset. Kaschinske stated yes, for example swings. Ruddock asked for the demographics of that age group for the neighborhood. Gracia-Wing recommended demographics be provided to drive the decision of the board. This individual has identified a need and the board would like an update. Mobile Recreation Initiative Ruddock provided a handout and explained the mobile recreational program he encountered in Saginaw County. He believes this is a program to put effort into. This was paid for with county park millage. Kaschinske stated we have looked at something like this in the past. It could be put on the CIP list as a project and there may also be grant funds available. Gracia-Wing would like to work more on this and asked Ruddock to pursue. Asked Kaschinske what the next steps would be. Kaschinske stated he would need to speak with Mayor, Central Garage about a vehicle, Andi Crawford and Joan Jackson-Johnson. OLD BUSINESS Riverfront Park Kaschinske stated the Arts Council held a charrette and has submitted a grant proposal for funding. Cost is estimated at $1.7 million, the grant would cover$700,000. If the grant is selected at the state level it would go to the national level for approval. PARK BOARD MINUTES —SEPTEMBER 12, 2018 PAGE 3 Beacon Field 11 Kaschinske provided an update. Totals estimated for the playground, soccer field and park improvements to be $325,000. Impact grant would provide $75,000, Jackson National and Kiwanis is $25,000 each with a possible additional $25,000 from Jackson National, $5,000 from McClaren, $19,000 from Invest Health for a total of$174,000 and $150,000 from City CIP. Patronicity would be $50,000 matched by EDC. Everything needed to be in place first, which it is and the City is comfortable with the finances. The City will acquire the land through the Land Bank and will then dedicate the park. There was a meeting with the adjacent property owner to purchase 15 feet of property which will open the view from the road back to the park. Details are still being worked out. Public Correspondence with Park Board Members Kaschinske stated this question was asked at the last board meeting, so he spoke with other department heads on how they handled their boards. Park Board will receive one e-mail address and a-mails will be disbursed to members individual personal e- mails. Board President may respond or members may respond. Gracia-Wing inquired when this would begin. Kaschinske stated possibly by the end of September. Gracia-Wing would like placed on the October agenda, policy and procedure discussion. She asked board members to put together questions and concerns. City Market Kaschinske stated Mayor decided not to proceed with the sale of the market. Tree Report Kibbey requested quarterly Forestry reports. UPDATES Charter Change Kaschinske stated this was presented to the Board by Councilmember Washington, but did not receive enough Council votes to be placed on the ballot. Peter Wood believes Council will continue to work on this over the next year. Kibbey would like the language brought before the board again and will draft a letter to Mayor for board approval. Wood offered to assist with the language and letter. Ingham County Grants Kaschinske stated we have applied for three grants; rehab projects, matching DNR funds for Cambridge pathway and trail ambassador. Copper Beech Tree PARK BOARD MINUTES —SEPTEMBER 12, 2018 PAGE 4 Kaschinske stated a very large limb came down and it was not during inclement weather. The tree is rotted and split and will need to be removed. Looking at options of what to do to refurbish the wood from the tree. Park Proiects A list of updates was provided on current projects. CORRESPONDENCE Gracia-Wing stated she received a letter from Peter Wood and Merry Stanford on behalf of Friends of Ormond Park and wanted the board to see it. Kibbey inquired about negotiation with City and friends. Kaschinske stated communication is still happening. Ruddock inquired if there are safety studies that need to be done regarding the playground and distance to road. Kaschinske stated the Foster playground is near a road, there is an open fence. Frances Park playground is near the drive. That is not part of playground safety standards in the US Consumer Product Safety Commission. Hernandez inquired about the trees. Kaschinske stated that is part of the settlement. Ruddock inquired if the playground equipment has been ordered. Kaschinske stated yes. Wood mentioned a complaint he received about the motorbikes that are racing through the Groesbeck barricade and whose jurisdiction is it under to control traffic. Gracia-Wing inquired if there is a process to report the motor vehicles. Kaschinske stated it would be LPD, however it is hard to catch the individuals and it is an issue throughout the park system. Best if neighbors or neighborhood watch can find out where the vehicles are coming from or going and report it to LPD, which helps them locate the individuals. REMARKS BY BOARD MEMBERS Gracia-Wing stated the Cooley-Haze house sub-committee has made a recommendation to the Mayor on the two proposals received. Meeting adjourned at 8:38 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved October 10, 2018 PARK BOARD MEETING Foster Community Center October 10, 2018 MEMBERS PRESENT: Veronica Gracia-Wing, Jim McClurken, Rick Kibbey, Zoe Ahlstrom, Michael Ruddock, Paulette Carter-Scott (late arrival), Kimberly Whitfield (late arrival) MEMBERS ABSENT: Rosalinda Hernandez OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Colleen Synk, David Reyes-Gastelum, Caleb Trijillo, Lansing Bike Polo; Peter Wood, Friends of Ormond; Harold Leeman; Patsy Williams; Jennifer Cornell; Willow Hassel; Laurie Baumer, Community Foundation CALLED TO ORDER: 7:00 p.m. ADDITIONS/DELETIONS TO THE AGENDA Under new business the 496 billboard and Bancroft Park safety items were added. Under updates sale of Cooley-Haze was added and under information TD Friends, Windlord and Kimberly's wellness open house were added. BOARD MEETING MINUTES Michael Ruddock moved to accept the September 12, 2018 minutes as submitted; seconded by Jim McClurken. 5 yeas; 0 nays Motion carried NEW BUSINESS Bike Polo Colleen Synk, Lansing Bike Polo, stated she and her colleagues met with Brett. They are currently using the courts at Cherry Hill. Synk reviewed the presentation including the safety hazards that exist with using the existing tennis courts, needs required for a basic court and the fundraising they have done. Ruddock inquired if this sport requires experience. Synk stated yes, but not necessary. Carter-Scott inquired what the dimensions are of a court. Synk stated they are playing on one tennis court. Gracia-Wing asked for a general budget. Synk stated based on the Grand Rapids courts, $2,000 would cover the plywood for the sides and they have the funding for this. Asking for approval to build the sides and removal of the hazards and crack sealing of the courts. Plastic side boards would cost between $5,000 and $10,000. Gracia-Wing inquired how many members are in the group. Trijillo stated they have five regular members, with an additional four or five in town. Best day they had was perfect weather and there were twelve on campus. PARK BOARD MINUTES — OCTOBER 10, 2018 PAGE 2 Gracia-Wing inquired if they would look at other sites in the city. Yes, they would. They have played at Ranney Park and Hunter Park. Kibbey recommended they engage with Brent Forsberg regarding Cherry Hill. There currently is not fee to play and fundraising is done through tournaments. Peter Wood inquired what the liability is to the city. Kaschinske stated he spoke with them about insurance and they do have a connection to the national organization. Gracia-Wing they have started the process correctly. Acquire funding and logistics and work with the department. If there are more asks, come back to the board with a proposal. David Reyes-Gastelum stated they would like a permanent location to begin promote. Gracia-Wing stated more details are needed to pursue. Riverfront Park Partial Re-naminq and Progress Kaschinske stated this has been before the board in the past. Tonight is for re-naming of a partial pieces of Riverfront Park and an update. Laurie Baumer from Community Foundation provided a presentation on the progress of the plan and asked for approval to rename the proposed area to Rotary Park. Gracia-Wing confirmed with Kaschinske what the board is being asked to vote on. Kaschinske stated there is no longer a Memorial Review Board as of August 27 so Park Board will vote on naming and renaming of parks and park facilities and make a recommendation to the Mayor. Kibbey noted this park is already named after a prominent family and has discussion taken place regarding this. Kaschinske stated the park will remain Riverfront Park except for the area being discussed. Kibbey moved to recommend the renaming of a portion of RFP to Rotary Park. Seconded by Carter-Scott. 7 yeas; 0 nays Motion carried. Simken Dedication and Additional Purchase Kaschinske provided maps of the area. The city has closed with the Land Bank on the large parcel and have been working with the neighbor regarding the purchase of additional property to open up the area to the park and have reached an agreement. Both properties will be park land and need to be dedicated. Kibbey moved to recommend dedication of these properties as park land currently referred to as Beacon Field II until named. Seconded by Ruddock. 7 yeas; 0 nays Motion carried. PARK BOARD MINUTES — OCTOBER 10, 2018 PAGE 3 Bancroft Safety Ruddock stated he was contacted by Jeff Potter about a string of incidents including motorbikes in the park, vandalism and break ins and was wondering if there is money to be put toward safety. Resident shared an incident of putting her purse under the seat of her car while it was in the parking lot at Bancroft Park and someone breaking into while she was walking her dog, stealing her gift cards and money. She stated LPD was called, but they did not arrive to the site. She is asking for surveillance cameras and signage. Wood stated the park has improved with less gang activity, but he would advocate for cameras. Kaschinske stated it is difficult to catch motorbikes and ATVs, best suggestion is for neighbors to determine where the vehicle is coming from and going to and report it to LPD. LPD did go to one house and discovered a moped style bike and it did not appear to have been in the park on the trails due to lack of mud. This is actually a city wide issue. There is less dumping in the park with the new design, but dumping is more bold and in the open versus down the embankment. Kibbey moved to write a letter written to the Mayor on behalf of the board requesting resources be dedicated to this park. With the changes that have been made and the road through the park, it is responsible to attack this issue. McClurken inquired if there has been discussion about cameras in the parking lot. Kaschinske stated LPD is looking into this as a city wide issue. Gracia-Wing clarified there could be intermediate steps taken while LPD looks at these issues city wide. Kaschinske stated for parks we look at what can be done; signs can be done. Again, LPD is addressing surveillance. Specific to this area, it is hard to catch the bikes with car and neighborhood assistance reporting to LPD is helpful. Ruddock reiterated the residents stated they have $200 for a camera and could they purchase one. Kaschinske stated it would need to be discussed with LPD, but is something to talk about. Kibbey brought his motion back to write a letter to Mayor regarding the motorbikes and break-ins and the recommended solutions, signs and cameras. Would also like a community police officer assigned for the next three to six months on a bike or motorbike. Seconded by McClurken. Whitfield suggested including any details, such as police report numbers to provide backup documentation. Kibbey's motion was adjusted to include Whitfield's recommendation. 7 yeas; 0 nays Motion carried. 1-496 Billboard Kaschinske reviewed the map of the area and provided a copy of the deed and pictures of the board from I- 496. This property was acquired in 1981 and already had the billboard on it. The billboard is on park property between the river trail and the river. . PARK BOARD MINUTES — OCTOBER 10, 2018 PAGE 4 We currently have a contract with Viacom through 2025 to lease the area and receive approximately $6,500 in annual revenue. They are asking for a 15 year extension and to convert the existing board to LED illumination. Kaschinske stated the footprint of the area is approximately 12' x 15' and he is asking the board to vote to undedicate this portion of land only and approve LED. McClurken asked if a clause stating if the billboard is removed the land becomes dedicated park land could be added. Kaschinske stated yes. Ruddock inquired if the board has to be removed to change it. Kaschinske stated no. McClurken is wary of changing the status of parkland and moved to recommend company be allowed to extend lease with LED, but without un-dedicating the park land. Seconded by Whitfield. Kibbey added to proceed with LED using same foot print and size. Whitfield seconded Kibbey's addition. 7 yeas; 0 nays Motion carried. OLD BUSINESS Mobile Recreation Kaschinske reviewed the costs involved for the mobile recreation proposal. Park Board E-mail Kaschinske stated this is progressing to setting up board e-mails. A policy has been drafted and is in the city attorney's office for review. Quentin Park Neighborhood demographic data was provided as requested. UPDATES McCLurken provided an update on his work with the TD Board and house and status on the Windlord rehabilition and relocation. Whitfield invited members to her holiday wellness open house. Meeting adjourned at 9:20 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved November 14, 2018 PARK BOARD MEETING Foster Community Center November 14, 2018 MEMBERS PRESENT: Jim McClurken, Rick Kibbey, Zoe Ahlstrom, Michael Ruddock, Paulette Carter- Scott (late arrival), Kimberly Whitfield (late arrival) MEMBERS ABSENT: Veronica Gracia-Wing, Rosalinda Hernandez OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Peter Wood, Friends of Ormond CALLED TO ORDER: 7:07 p.m. ADDITIONS/DELETIONS TO THE AGENDA Kaschinske removed Old Business item A; added Windlord to updates; Kibbey asked to add dedication of Simken Park, Cambridge Pathway, Ingham trail grant scores, City Hall relocation, Miller Road and LPD review of Bancroft Park BOARD MEETING MINUTES Rick Kibbey moved to accept the October 10, 2018 minutes as submitted; seconded by Paulette Carter-Scott. 6 yeas; 0 nays Motion carried NEW BUSINESS Park Board Meeting Time Kaschinske stated he and Veronica discussed moving the meeting time of the Park Board from 7 p.m. to 6:30 p.m. to avoid going past 9 p.m. when the building closes. The time is listed in the board rules and changes need to go to Council for approval. Carter-Scott inquired who would be able to make 6:30 p.m. meetings; everyone in attendance stated the could. Kibbey moved to change the meeting time from 7 p.m. to 6:30 p.m.; seconded by Ruddock. 6 yeas; 0 nays Motion carried. Kaschinske stated until the time is approved by Council, meetings will continue to be held at 7 p.m. OLD BUSINESS Park Board e-mail Kaschinske stated at this time there is no update or policy in force and he is not sure when this will be implemented. PARK BOARD MINUTES— NOVEMBER 14, 2018 PAGE 2 Quentin Park Data Kaschinske reviewed Power Point of equipment for 2 to 5 year olds and the parks which currently have equipment for this age group. He explained this actually serves 2, 3 and 4 year olds, other equipment serves 5 to 12 year olds and parental supervision is always recommended. Kibbey inquired about not having housing units or schools on the list. Kaschinske stated there was a time when park playgrounds were put next to school playgrounds and that is no longer the model moving forward. UPDATES Park Proiects Kaschinske reviewed park projects. The Cambridge Pathway has been included at $390,000 and will be funded. Windlord McClurken stated the budget has been put in place. Art in the Wild has raised $50,000 and the artist has a plan to repair the sculpture base and move it without shipping out of the city. The first of the year fundraising will begin. The hope is to move within the year. Bancroft Park Kaschinske stated security is being looked at city wide. The Mayor is looking at the cost of cameras in real time. Have not heard of anymore issues with motorbikes or break-ins. Peter Wood stated the path is covered with leaves and snow which is dangerous. Simken Park Kaschinske stated ribbon cutting took place. Playground and soccer field will be the first phases. Kibbey inquired when re-naming will take place; Kaschinske stated at a later date. Miller Road Center Kaschinske stated three offers were received; one from current tenant, Peppermint Creek Theatre, for$5,000 and Capital Area Soccer League (CASL) put in two offers. One was for one-time payment of$35,000 and the second was for$25,000 down payment with annual payments of$10,000 for 10 years. The decision was to go with the second offer from CASL. Ingham County Grants Kaschinske stated the next projects applied for include several bridge repairs along the trail and some replacements. Also included Cambridge Pathway to get additional funding for this project. We are awaiting site visits and scores. PARK BOARD MINUTES — NOVEMB_ER 14, 2018 PAGE 3 City Hall Kaschinske stated this would be a long process due to court offices and jail being involved and how those relocations would be addressed. Remarks by Board Members McClurken inquired about the contamination at Crego Park. Kaschinske stated part of the grant to develop the park included remediation in the area. Statements of Citizens Peter Wood stated the rebuilding of the playground is great and kids love it. There is more to be done, including the basketball court. Wood inquired if Park Board has oversight of Groesbeck and is there criteria to evaluate LEPFA and their performance. He is interested in the criteria to be used and would like it made public. If this has not been done, it needs to be developed. The Ormond sign and gate was expensive and he would like to look at the costs associated with these. Wood is interested in protecting park land and changing the city charter for citizen input if a certain percentage of land use is to be changed. He reminded Kibbey about the letter Kibbey was to write to regarding this matter. He is hoping to enlist the board to change the charter and he will be bringing this to the board on a regular basis. Wood inquired what could be done to prevent the situation at Ormond from happening again and can this be an agenda item for the board to take action on. McClurken stated when there is a drastic change to a park, it should go to a vote of the people and he would like to see this process. Meeting adjourned at 8:35 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved January 9, 2019 PARK BOARD MEETING Foster Community Center December 12, 2018 MEMBERS PRESENT: Rick Kibbey, Zoe Ahlstrom, Michael Ruddock, Kimberly Whitfield MEMBERS ABSENT: Veronica Gracia-Wing, Jim McClurken, Rosalinda Hernandez, Paulette Carter- Scott OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Peter Wood, Friends of Ormond; Nathan Hartley, Lansing Eaton Neighborhood; Wesley Shinevar, Friends of Ingham Park; Anne Grofvert and Jared Steffen, Mid- Michigan Mountain Biking Association CALLED TO ORDER: 7:07 p.m. ADDITIONS/DELETIONS TO THE AGENDA Kaschinske added under updates Park Board meeting time and accomplishments. Kibbey asked to add under new business future action items. BOARD MEETING MINUTES Tabled due to lack of quorum NEW BUSINESS Dirt School Anne Grofvert from Mid-Michigan Mountain Biking Association (MMMBA) stated they are a 501 c3 and provided a PowerPoint presentation on the Dirt School they are proposing. This is a low risk area to encourage physical activity for all ages and increase participation in the sport. Course includes log rides, rocks, bridges, and varied surfaces to ride on. Kibbey inquired who the designer would be, Grofvert stated MMMBA. Ruddock inquired if the structures are permanent or need to be removed each season; they are permanent and do not need to be removed. Kaschinske stated MMMBA is not asking for city funds. The city has provided directional signs, posts and some clearing. This group is committed to the project. The city is also looking at a possible agreement with the Lansing School District for use of their 67 acres that adjoin the city property. Ahlstrom inquired if where the dirt school would be located in the park; Grofvert stated near the Fine Park parking area. Peter Wood inquired about other dirt schools, participation and how they are staffed. Grofvert stated the up north 906 area, Chelsea, and Oakland County are a few. It is an open course. PARK BOARD MINUTES — DECEMBER 12, 2018 PAGE 2 Action Items Kibbey stated the board has asked for a report from LEPFA, Groesbeck's contractor on the performance of the course. He wonders if the board is willing to put specificity to what the board wants to see. The board had asked for a business plan, but did not receive an actual plan. Is this something the board wants to do. Kibbey stated when the budget was tight in 2008, reductions were made to Parks. The first way to prepare was to decide what to do with parks and that turned out to be a brilliant strategy. Five years of crunching budget and sale of a couple parks. Kibbey also mentioned millage expenditures going to the cemetery with no plan to change it. He believes there needs to be a cemetery development plan. Whitfield stated these are in-depth questions and wondered if correspondence could be done by email. Kibbey stated the last on the list is naturalization, which is more than not mowing an area. Kaschinske stated Scott Keith from LEPFA will be at the January meeting with a report and they did make the financial numbers they were hoping to. If Park Board wants to come up with priorities for budget, CIP will be in January and February. Kaschinske stated the cemeteries will continue to struggle. Municipal cemeteries were built on burial sales and burials are becoming less common. He is looking at options for the perpetual fund. As for naturalization, the city can do no mow areas. Other than that there would need to be a Fenner model with volunteers. If the board want this, they would need to dedicate city funds for the project. Kibbey asked for statistics on the road use for the new road at Ormond. Kaschinske stated he will be able to get answers on the as Andi Crawford engaged with neighbors on Ormond Street. Kibbey asked to see the report. Ruddock inquired what the subsidy amounts are and also what Kibbey's vision is. Kibbey stated ideally that it would be to convene public land holders in our jurisdiction, such as Pat Lindemann and Eric Schertzing. Ahlstrom inquired if there is a way to do individual habitat environments and are there other communities doing this and cost models. Kaschinske stated yes, but it would take someone to manage it such as neighborhoods, volunteers or MSU. Kibbey asked Kaschinske to obtain tree planting information from Crawford. PARK BOARD MINUTES — DECEMBE_R 12, 2018 PAGE 3 OLD BUSINESS Ingham Park Wesley Shinevar stated like MMMBA having the disc course at Ingham Park and the use of it has pushed out bad traffic at Ingham. Shinevar stated the course went in last November. The park is used more than ever, including the course, playground and basketball court. There has not been any tree damage and the trash has diminished. He would like brighter street lights or park lights on the eastside. There have been new players, the course has stayed clean due to volunteers, and the Walking Wednesday was well attended. Their goal is to get cement tee pads as the wood chips only last so long. Tee pads are about $200 a pad and there are 9. He was hoping the city would provide $900 and they will fund raise the rest. They have raised $300 and have a verbal commitment for another$300. Ahlstrom inquired if they were allowed to do the labor. Kaschinske stated the city would work with them, but wanted to know how they planned to get the cement back to the course. Shinevar stated they would be using a pull cement mixer. Kaschinske stated he would need details and schematics to ensure the pads will not affect the trees. Ahlstrom inquired if other materials could be use. Shinevar stated yes, but they would not be as permanent or less expensive. Shinevar stated mowing this year was done once, and could the contractors mow the course twice a year. Park Board E-Mail Information was sent to board members. Annual Report Gracia-Wing and Ahlstrom are working on the report. UPDATES Park Protects Members received the updated list Meeting Time Starting with January 2019 the board meetings will be at 6:30 p.m. PARK BOARD MINUTES — DECEMBER 12, 2018 PAGE 4 Accomplishments The annual report was emailed to members. CORRESPONDENCE Received a letter regarding trash in the parks and along river. Author provided no contact information to get back to them. STATEMENTS OF CITIZENS Peter Wood stated BWL has cut down trees and asked the they are replaced. Kaschinske stated yes. Wood asked if there is a limitation on type of tree, is there citizen input and can the homeowner choose the type of tree. Kaschinske stated the homeowner will be asked if they want the tree replaced, but not what type and a different species is usually used. Wood stated the entry to the golf course at Ormond is closed off, but cars are driving on the lawn and into the parking lot. This needs to be blocked. Also, gates are open after dark and can this be changed to match course hours. He would agree with not opening Ormond Street back up. Ruddock inquired when BWL cuts down a tree does Parks and Recreation get reimbursed. Kaschinske stated not with money, but BWL has a plan for tree replacements and is committed to doing so. Meeting adjourned at 8:55 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved January 9, 2019