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HomeMy WebLinkAbout2017 Park Board Minutes PARK BOARD MEETING Foster Community Center. January 11, 2017 J MEMBERS PRESENT: Veronica Gracia-Wing, Jim McClurken, Rita O'Brien, Clayton KiN, c� 1 Bryan Beverly, Paulette, Carter-Scott, Rick Kibbey (late arni.V�al) MEMBERS ABSENT: Rosalinda Hernandez ^5 •, OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie BrovVV61 c,-1 Board Secretary; Scott Keith, LEPFA; Matthias Bell and David-. Potts, Moores Park Neighborhood Organization (MPNO) CALLED TO ORDER: 7:04 p.m. ADDITIONS/DELETIONS TO THE AGENDA Brett Kaschinske added BWL Substation Charette meeting date information to updates STATEMENTS OF CITIZENS Matthias Bell, MPNO, stated MPNO will be submitting an adopt-a-park application to the Parks Department for Moores Park. Bell inquired if the pool is being closed and if so is there a timeline. They are hoping to do more with the park. MPNO did a survey and the neighbors are interested in the park, they have ideas and want to work with the Parks Department on the next steps. Brett Kaschinske stated at the October Park Board meeting Natalie Molnar presented a master plan for Moores Park. Kaschinske stated he was at the park today to review the proposed plans. He has sent his letter of support for the NAB grant and will look into grants for the kayak launch. However, he is not comfortable with putting the launch above the dam. Bell stated MPNO is also submitting an application for the Love Your Block Grant for way finding signs. Kaschinske stated we are looking at countywide way finding signage for the entire trail utilizing countywide millage funds. Veronica Gracia-Wing recommended Kaschinske attend a neighborhood meeting to share information and MPNO contact the department when they plan to attend a Park Board meeting to be placed on the agenda. Kaschinske stated the pool closed at the end of the season without any problems. He expects the pool will open in June with no issues. BOARD MEETING MINUTES Rita O'Brien moved to approve the November 9, 2016 and December 14, 2016 minutes as submitted. Seconded by Paulette Carter-Scott. 6 yeas; 0 nays Motion carried. PARK BOARD MINUTES—JANUARY 11, 2017 PAGE 2 NEW BUSINESS Kaschinske provided copies of Groesbeck's budget to board members. Scott Keith stated LEPFA has a contract to operate events for the City. He has been involved since discussions started years ago when the city was looking at privatization of Groesbeck. LEPFA currently has an agreement for concessions at Groesbeck and marketing of Groesbeck. Fifty percent of the net goes to the city and this year that amount was approximately$9,000. Keith stated there are three options: not having an entrance in a residential neighborhood, a 2,000 square foot clubhouse and a 10,000 square foot facility. Keith stated the demand for space for meetings has diminished and to compete with a facility such as Eagle Eye Golf Club, Groesbeck just is not there. With the 10,000 square foot facility, about one-half would be available for banquet space. This would accommodate 200 people at 8 foot round tables. Events would be about $30-$50 a head for dinner and drinks and not many of these would be held, but would include weddings, showers, social events and maybe net$80,000 annual revenue. The Lugnuts View area hosted 120 events in 2016 and grossed $200,000. Banquets are approximately 60 percent goods and 35 to 40 percent revenue. Groesbeck may make $30,000 to $40,000 on banquet facilities. This could be a $4,000,000 project and would be a long time payoff. Groesbeck has great opportunities, but lacks amenities such as a new entrance, clubhouse updates, driving/practice range and a place to sit and eat. The 2,000 square foot option replaces what is there and would need to put in the driving/practice range and a golf pro. Rita O'Brien inquired what is a golf pro. Keith stated a golf pro is someone who specializes in and teaches golf. Kaschinske reviewed the budget line items. Gib King stated he does not understand why the course cannot operate at cost or with a profit. Kaschinske explained the expenditures of wages and fringe benefits, which covers full time, three-quarter time staff(this individual spends nine months in golf and 3 months in Public Service), temporary staff and seasonal staff. King inquired if there has been discussion on having a company run the golf course. Kaschinske stated yes that was looked into several years ago and it would still require a subsidy. The course cannot be sold due to the land being granted to the City. Gracia-Wing stated she did not have comparisons for the wages, but the $525,000 is a large amount. PARK BOARD MINUTES —JANUARY 11, 2017 PAGE 3 Paulette Carter-Scott stated she plays golf at Groesbeck and is shocked by the amount of wages and the course seems to be overstaffed. She stated the golf carts are older and the bathrooms are not in the best condition. Keith stated if you want to host outings, a driving range and golf carts are essential. Keith stated the leagues are doing well; golf play is down overall everywhere. They have seen an increase in international college students playing. O'Brien inquired what has been done to advertise the course as an event space and for golf. Keith stated there currently is a gathering space but no event space. They currently advertise through print media, TV, radio and social media. Gracia-Wing inquired what international marketing has been done. Gracia-Wing reiterated the new options include looking at a new entrance location, deck, driving/practice range and clubhouse improvements. She would like to see a feasibility report on cost involved and revenue. O'Brien would like to see an increase in the marketing budget. Kaschinske stated he has assigned Joe Wright to cost out decking and the cost of the entrance has not changed. Gracia-Wing stated it may be time to explore a management agreement. The last issue is the employee budget and can an analysis on the need of staff(ie: two golf cart attendants) be done. Carter-Scott inquired if there is a way to have an automated system to check out carts. Kaschinske stated there is currently a sign out system which has a waiver and it would also need to go through an insurance review. Jim McClurken stated he has concerns about taking money from other parks for the course and would it ever break even. Keith stated he does not believe so O'Brien inquired when the last time a survey was done. Kaschinske stated he would need to check with the golf manager. O'Brien asked if the board could review the questions prior to the survey being distributed. OLD BUSINESS Willard Walker Stadium Brett Kaschinske referred to the resolution in the packet. The board originally voted on the application to re-name St. Joe Park, since that time discussion has taken place to name the new sports stadium at Risdale Park the Willard Walker Stadium. Bryan Beverly moved to accept naming the sports stadium at Risdale Park as the Willard Walker Stadium; seconded by Rick Kibbey. 7 yeas; 0 nays PARK BOARD MINUTES-JANUARY 11, 2017 PAGE 4 Motion carried. Bancroft Brett Kaschinske stated he met with Eastside Neighborhood Organization and Friends of Bancroft to review the project. The lower loop will still be paved to allow parking and the playground equipment will be moved to the lower area. Connecting the trail will not allow vehicle traffic. Kaschinske referred to Donna Timm's comments from the December meeting and the Friends did not oppose or approve this project. Jim McClurken and Rita O'Brien both referred to Facebook posts stating the Friends are neither for nor against this. Rick Kibbey inquired if maintenance vehicles are allowed. Kaschinske stated yes that the bollards are removable to allow access for maintenance vehicles. O'Brien stated other feedback was the letter sent to the board members about a continuous loop. Veronica Gracia-Wing stated this does not have to be decided on by the Board and could be deferred to administration. Gib King inquired if a vote helps. Kaschinske stated yes. Gib King moved to approve moving the playground; seconded by Jim McClurken. 7 yeas; 0 nays Motion carried. UPDATES CWD Jim McClurken found a person (Steve Bralle Vrla)who specializes in surveys and has been involved with Ann Arbor and East Lansing. He is a PhD candidate at MSU has a degree in sociology, animal science and a teaching degree. He was recommended as a survey producer. McClurken stated the Ann Arbor and United States Humane Societies damned the surveys because they were biased. The surveys were sent to Steve who saw the bias immediately. There is a public perception problem. Steve could do the survey this summer for a stipend. Brett Kaschinske inquired how much would the stipend be. McClurken did not know at this time. Kaschinske reviewed the report on the number of deer tested in the area from June 1, 2016 through November 2016. PARK BOARD MINUTES—JANUARY 11, 2017 PAGE 5 Gib King recommended board members visit https:Hdeeradvisor.dnr.cornell.edu case studies between communities and reports. The reports did not have CWD, but there is nothing saying it cannot cross over to livestock. Veronica Gracia-Wing stated she is looking for option from the sub-committee. Sub-committee will meet to follow up. Foster Park Jerry Smith was at the December meeting and he has reached out to the neighborhood. There is a meeting at the Allen Neighborhood Center on January 13 with groups who utilize Foster Park. Boat Club Brett Kaschinske stated the Michigan Natural Resources Trust Fund has scored the City of Lansing's application to acquire the boat club property the highest in the state. Meeting adjourned at 8:55 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved February 8, 2017 PARK BOARD MEETING Foster Community Center February 8, 2017 MEMBERS PRESENT: Veronica Gracia-Wing, Jim McClurken, Rita O'Brien, Clayton King, Bryan Beverly, Paulette, Carter-Scott, Rick Kibbey, Rosali,nda Hernandez uy �_ C7' MEMBERS ABSENT: None I G1 (7) OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, -- Board Secretary; Dennis Louney, Spicer Group; Pat LindE�na r Ingham County Drain Commissioner; Brian Cenci, ENG;0ale; Schrader, Preservation Lansing; Stephen Vrla, MSU; M 0 0y Angel, Mid-MEAC U' CALLED TO ORDER: 7:00 p.m. ADDITIONS/DELETIONS TO THE AGENDA Jim McClurken asked to move item A under updates to item C New Business STATEMENTS OF CITIZENS Dale Schrader provided pictures of the inside of the Jenison House and a letter with his concerns about items inside the house that should have been salvaged. He stated the only thing that has been salvages is the front door and the staircase. There are doors that are not painted and the French doors could have been salvaged. BWL does what they want and discredits groups such as Preservation Lansing. BWL has not been held accountable; the wall is now only going to be 12 feet high and will not hide the substation. The Cooley-Haze House is in trouble and BWL should step up and save that house. Veronica Gracia-Wing asked for a statement from Brett Kaschinske on the salvage. Brett Kaschinske stated an outside firm was hired to evaluate the hazardous materials a level of 5% and over. The plaster on the walls, the material between the siding and lead paint were all found to be hazardous within the house. Even if trim and doors were not painted, anything attached to or in contact with the hazardous material was considered contaminated. Cleanup and abatement was cost prohibitive and the City had to be responsible to not donate those items to Habitat for Humanity. Bryan Beverly inquired when the doors were supposedly removed; Kaschinske stated last week. Beverly inquired when the photos were taken; Schrader stated some time ago. Jim McClurken inquired about the bathroom fixtures and that he has replaced similar items and it is very costly. Kaschinske stated those items were tested also and the City was not comfortable passing the problem onto Habitat. Gracia-Wing asked Kaschinske if the fixtures were still in the house. Kaschinske stated he did not know, the site is now a construction/demolition hazardous site and he has not been in the building. Gracia-Wing stated she would like to meet with Kaschinske to obtain more information. Kaschinske emphasized the City did their due diligence to test and salvage what could be. PARK BOARD MINUTES— FEBRUARY 8, 2017 PAGE 2 Gracia-Wing stated she wants to explore what options may still be available. BOARD MEETING MINUTES Bryan Beverly moved to accept the January 11, 2017 minutes as submitted; seconded by Paulette Carter-Scott. 5 yeas; 0 nays Motion carried NEW BUSINESS Montgomery Drain Pat Lindemann, Ingham County Drain Commissioner, provided schematics of the Montgomery Drain Project. There will be walkways, a wall of water, south of the field there will be 23 water falls, and the ponds will hold fish. He has obtained a grant from Union Sportsman Association for outdoor activities in the amount of$10,000 and possibly more which will be used for docks to fish from. The pathways are extensive and will have electrical outlets for musicians and concerts. Marshall Music is donating speakers. The snow hill is to the south and will be built by safe sledding standards and the south side will be used for concerts. Red Cedar Park will have several ponds and waterfalls to recapture the water. There may be a canoe access point on the river. The Commissioner's office will build pads, maintain and plow them. They have a turf specialist to design various types of grass and where to use it to accommodate the type of use for the area. Commissioner's office will not mow the area, they will designate flower areas and place buffers around the beds to lessen the mowing area. Their office will also put up signs in the grass areas and wetlands. Signs for the pathway and use will need to be installed by the City, as well as for the sledding hill. The City will be responsible for trash pick-up in the park and walkways. Commissioner's office will remove trash in the water features. Marshall Music is interested in scheduling the music acts and free concerts. There will be a 24 foot clock donated to Mid-MEAC Art in the Park which will be on the corner near Grand River. This will have a water fountain and the clock will be made out of floral annuals. The plan is to work with the botanical group at MSU. Michigan Avenue will have streams in the median and this is the area planned to re-locate the Windlord to. This area will all be maintained by the drain commission. The plan is to have murals on the back of the buildings located at Frandor and will be changed every two years. Art in the Park wants to work with poetry clubs and schools to have solar powered kiosks featuring poetry written by students. Kaschinske stated there will need to be agreements created with Mid-MEAC, Marshall Music and the Ingham County Drain Commission. PARK BOARD MINUTES —FEBRUARY 8, 2017 PAGE 3 Lindemann stated neither tax payers or the drain commission will subsidize Art in the Part, they will be fundraising. Kaschinske asked Dennis Louney to work within the City's art policy. Lindemann stated he would like to have the River Trail be a freedom trail with plaques honoring acts of freedom and moments in history. Gracia-Wing stressed to Lindemann to ensure all appropriate groups are being involved with the project. Kaschinske inquired if the pathway along the wall is ADA compliant; Lindemann stated yes. Brian Cenci stated the general layout presented this evening is firm. Lindemann stated the ponds are set, but the paths can be discussed. Rita O'Brien inquired if there is currently a bike group using Ranney Park. Kaschinske stated there is a group who rides the park, but there is no course set up for it. Paulette Carter-Scott inquired about lights in the park. Lindemann stated there will be lighting along the path. Kaschinske stated lights would be for safety, because park hours are dawn to dusk. Kaschinske said parking is a concern with the housing units that are being built and it will be monitored to not interfere with park events. Gib King inquired about the cost and timeline of the project. Lindemann referred to the document handed out at the beginning of the meeting. There is no set cost on the project and the project start date is October 2017. Deer Social Sustainability Stephen Vrla from MSU is a dual PhD student. Presented a PowerPoint presentation which included his background, course of study and the steps involved in a survey. The presentation covered deer population, browsing, social sustainability and ecological sustainability and management methods non-lethal vs. lethal. Research methods include Quantitative, Qualitative, Mixed which would include questionnaire, pretest, administering questionnaire, analyze results, acting on results and cost of administration. Vrla reviewed the types of surveys (telephone, mail, on-line), the steps to take, and results needed. Gib King inquired if it needs to go to all of Lansing or just areas around parks with deer. Vrla recommended all Lansing residents. Rita O'Brien inquired what method did East Lansing and Ann Arbor use. PARK BOARD MINUTES —FEBRUARY 8, 2017 PAGE 4 Vrla stated East Lansing did an on-line survey with a few hundred results but not a representation of the city. O'Brien inquired if a certified company would need to be hired to ensure the results are accurate. Kaschinske stated this is through MSU, which have been an approved studies and surveys in the past. King asked Vrla if he has been involved in these studies in other cities. Vrla stated yes. O'Brien asked what was expected from the presentation this evening. Veronica Gracia-Wing stated she would like to defer to the sub-committee on this subject. Kaschinske stated he would need an idea of the total cost involved. Vrla stated he could obtain quotes but his estimate is between $5,000 and $10,000. Gracia-Wing stated the board would like to have more detailed quotes and options before making a decision. O'Brien asked, as a board, do we have confidence in this process and the results. Jim McClurken stated Vrla will soon complete two PhUs and those are his license and qualifications. Vrla stated he could develop the survey and analyze the results, but a source to administer the survey would need to be hired. Gracia-Wing asked Vrla if he would use the results or publish them. Vrla stated the results would be used as his work, but the board would own the results. Gracia-Wing asked the sub-committee to obtain detailed quotes, discuss and come back to the board. Capital Improvement Projects Brett Kaschinske reviewed the proposed capital improvement projects for fiscal year 2018 and asked the board members to be prepared to vote in March. OLD BUSINESS Groesbeck Board was provided with a proposed cost and plan for a concrete patio or wooden deck with tent to host events and outings. LEPFA provided a projected summary of revenue and the last RFP quotes were provided for course management. Veronica Gracia-Wing will send out the survey questions LEPFA and the golf manager provided to receive board input. PARK BOARD MINUTES— FEBRUARY 8, 2017 PAGE 5 Groesbeck is still in the information gathering stage. Rick Kibbey stated a business plan still needs to be looked at and how good is LEPFA at this and who else provides these services to the Lansing area. Gib King stated he thought this was going to go back out to bid for a management agreement. Brett Kaschinske confirmed we are below the average staffing levels for courses in the area. He would compare Groesbeck to Woodside, Forest Akers East, Chisholm and Royal Scott. Kibbey recommended checking with those courses for their rates. Kaschinske stated we are competitive on golf fees, but outing costs are guarded and not easily obtained. UPDATES Foster &Averill Parks Kaschinske stated he has met with both groups regarding their master plan. There are simple things we can do at this time. Fulton, Fine & Hunter's Ridge Met with the residents to answer questions regarding the mountain bike path; meeting went well. Women's Historical Center They have provided written notice that they will be moving out of the Cooley-Haze House on April 25. Veronica Gracia-Wing created a subcommittee to include herself, Rosalinda Hernandez and Paulette Carter-Scott to discuss options. Rick Kibbey recommended after the issues with the Scott Center to use a reputable company to assess the value of the property and contents. River Trail Grants Kaschinske stated the Parks Commission recommended to the full board expansion projects which included Cavanaugh along US127 to Mount Hope, Forest through Evergreen to Crego. Park Board Annual Report No update at this time. Meeting adjourned 9:20 pm Respectfully Submitted: Kellie Brown, Park Board Secretary Approved March 8, 2017 PARK BOARD MEETING Foster Community Center March 8, 2017 MEMBERS PRESENT: Veronica Gracia-Wing, Jim McClurken, Rita O'Brien, Clayton King, Bryan Beverly, Paulette, Carter-Scott, Rick Kibbey MEMBERS ABSENT: Rosalinda Hernandez OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Jody Washington, City Council; Stephen Vrla, MSU CALLED TO ORDER: 7:01 p.m. ADDITIONS/DELETIONS TO THE AGENDA 00 -- None I NEW BUSINESS - - Capital Improvement Projects r»; cn Veronica Gracia-Wing stated the Board may vote as a unit or as individuals. - W Gib King asked to go over the CIP projects individually. Brett Kaschinske explained the priority category and the creek crossing project and the reason for it is to connect the trail between the two parks and over the drain. Rita O'Brien inquired about the Baker Donora project. Kaschinske stated the figure was based on a conversation he had with Joan Nelson and the operating costs involved with the Hunter Park greenhouse. This is a Block by Block (B3) project and the amount listed was to operate the greenhouse each year. O'Brien inquired who is requesting the project. Kaschinske stated it has been discussed and an option for another community center, but first need to install the infrastructure and a commitment of funds from them. Rick Kibbey stated Baker Donora Focus Center is no longer there and the City shut it down for code reasons. However, there is now a Head Start program there. Twice repairs were shot down to restart the focus center by Head Start and them not allowing repairs to be made. A greenhouse is not a stand alone building, but is part of a vital hub and needs social infrastructure. Kibbey is not sure how this could be operated, because they struggled with a community garden. Kaschinske clarified Code Compliance did shut down the center but it is not a city building. Ivan Love of Head Start is the owner of the building and they have made the necessary repairs. Kaschinske stated he could not put up a building for$100,000. There have been multiple meetings held with the neighborhood and there is a process taking place for the neighborhood. King inquired if there is an amount of money to work with for the projects listed. PARK BOARD MINUTES—_MARCH 8, 2017 PAGE 2 Kaschinske stated he has not received an amount for projects. Board members chose their projects individually with the following results: FY18 CIP Proposed Project List Project Cost Description Vote Ord s er Kids Camp $37,000 Funding for one Kids Camp site - 10 2nd Cumberland. Summer staff payroll for camp at Cumberland and Pre and Post care at Letts and Gier, $34,624. $2,376 supply. City-wide Repair and $300,000 Funding to address repair and 7 3rd Maintenance maintenance issues in parks as problems arise throughout the fiscal year Parking Lot Repair $250,000 Various parking lots (tier, Foster, 3 5th Sycamore, Davis East) have pot holes, severe cracking, missing junks asphalt and parking blocks instead of curb which are deteriorating and dangerous. Splash Pad $300,000 Installation of splash pad, water system 1 7th and electricity. Site to be determined with community input. This would provide a Spray ground which would not require lifeguards, water would be motion activated and they are the current trend. Similar to the splash pad at Hunter Park. Hunter's Ridge $25,000 Creek crossing to connect Parks over 2 6th drain Grant Match Money $200,000 Funds available for grant match projects 12 1st Groesbeck Golf $385,000 Establishment of a more accessible and 3 5th Course Entrance visible entrance to Groesbeck Golf Course concrete patio with tent to accommodate 250 people for events Groesbeck Golf $43,000 Concrete patio or wood deck with tent 6 4th Course Concrete to accommodate events and outings $65,000 Wooden Deck Playground $250,000 Maintain current playground equipment 2 6th Installation and and install new and different features at Renovation Schmidt Community Center. Risdale Park $200,000 Final stage of Risdale Park. Entire 3 5th project is $1,500,000 with $800,000 from CDBG grant. Consultant paid prior to grant funds. Canoe/Kayak $40,000 Installation of ADA canoe launches at 2 6th Launches Moores Park and Moores River Drive Gier Ballfield Light $650,000 Replace existing lights and poles at all 0 Replacement three fields Youth $150,000 Improvements to Davis and/or Quentin. 1 7th Baseball/Softball Would put in dugouts, fencing to control Field Renovations play area and separate spectators from coaches and youth, which eliminates potential confrontations and increases safety. Basketball Complex $300,000 Outdoor 4 court basketball court 2 6th complex with a fence around courts. Potential locations: Davis Park or Marshall Park Baker Donora $80,000 Greenhouse needs $100,000 funding 0 each year for operation City Market Boat $50,000 Accessible public boat launch for 2 6th Docks access to the Grand and Red Cedar Rivers Total $3,260,000- $3,282,000 MNRTF Grant Resolutions—3 Canoe/Kayak Launches Kaschinske stated 75% of grants go to land acquisition and 25% goes to other projects. Trails and Water Trails are dominating projects. Kaschinske provided a PowerPoint presentation on the types of docks proposed, the three locations and the development plan for each site. King inquired on the CIP list if the $40,000 was for this. Kaschinske stated it could be or the grant match funds could be used. Kibbey stated these are a stone throw from each other and there is nothing below the north dam. Kaschinske stated there is a launch at Tecumseh Park. He would like one at the north dam, however there is no location to place it. Gracia-Wing inquired if this would be it for launches for a while. Kaschinske stated yes, unless there is an option for one at Fulton/Fine Parks. Gracia-Wing inquired if it would change relations with River Town Adventures. Kaschinske stated he has met with them regarding these projects. Gracia-Wing inquired if we have a lease or monetary support from River Town. Kaschinske stated no. Gracia-Wing stated there could be heavy wear and tear from their use of the launches and that needs to be considered. Bryan Beverly moved to support the three resolutions to apply for the grants; Rick Kibbey seconded. 7 yeas; 0 nays Motion carried. PARK BOARD MINUTES—MARCH 8, 2017 PAGE 4 OLD BUSINESS Deer Social Sustainability Kaschinske stated there are three vendors who could do the study. The sub-committee, Kaschinske, King and McClurken, met with Stephen Vrla to review the responses and the costs did change. Originally it was thought the phone survey would cost more than the mail survey, however it turned out to be the opposite. Stephen Vrla stated at the last meeting he reviewed the three phases; first phase was to create a survey asking the questions, second is to obtain a vendor to administer the survey and third is to take the data and analyze it. Vrla stated he contacted vendors who could implement the survey, which included MSU Office of Survey Research, Marketing Resource Groups, and Mitchell Research and Communications. MSU would do a mail survey which would be a post card, sent survey and no response follow- up. The survey requires at least 400 responses. This would cost$21,215 which includes $4,500 in overhead. Marketing Resource Group in Lansing recommended a 10-minute phone survey with a cost of $5,760. There would be an increase in price if the time for the survey increased to 12 to 14 minutes. Mitchell Research Communications also recommended a phone survey, based on 10 minutes the cost would be $7,000. Paulette Carter-Scott inquired about putting the survey in the Lansing State Journal to mail back or people could go online or call in. The problem with using the Lansing State Journal is not having control of who is responding, resident or nonresident, which ward in the City, etc. Kaschinske stated the goal is to obtain a survey which is scientifically sound and the committee is partial to Mitchell Research. King clarified the purpose of the discussion today is to make a plan and decide the next step. Jody Washington recommended using a company within the City. Gracia-Wing reminded the Board it was the sub-committees job to come to the entire Board with a recommendation. King inquired about the phone survey and additional costs for call backs. Kaschinske stated if the cost is based on time it takes for the survey, call backs would take more time and the costs presented here tonight would not match what would be budgeted from these proposals. Kibbey inquired if we want to consider variable areas which are experiencing problems with deer. King made a motion for Marketing Resource Group and set a budget of$10,000; seconded by Carter-Scott. PARK BOARD MINUTES—MARCH 8, 2017 PAGE 5 McClurken asked for a $2,000 stipend for Stephen Vrla; seconded by Kibbey. King amended his original motion to increase the budget to $12,000; seconded by Kibbey Kibbey asked if we are going to direct a specific set of locations to ensure areas heavily impacted by deer are included. Gracia-Wing stated she would leave that decision to Stephen Vrla. King stated he would like equal input by Wards. O'Brien recommended capping Marketing Research Group at$8,000 and a $2,000 stipend for Vrla. Gracia-Wing reiterated the motion is for Marketing Research Group, and survey would be stratified by multiple locations and demographically. King amended his motion for a budget of$10,000 which would include the $2,000 stipend for Vrla and include call backs on the survey; seconded by Carter Scott. 7 yeas; 0 nays Motion carried UPDATES Women's Historical Center—Sub-committee still planning to meet to discuss this property and other historical properties for future discussions when historical property is at the center of issues. Groesbeck Survey—Questions are being reviewed. This survey will go out this year. Park Board Rules—The rules have been adopted and the change is reflected on this agenda with Statement of Citizens last on the agenda. This follows Council meetings. O'Brien stated she thought there had been discussion about the public adding items to the agenda. Gracia-Wing stated she will review previous board minutes for the answer. REMARKS BY BOARD MEMBERS McClurken stated Marty Eichinger will be in town in April and will be attending the meeting for an update on the Windlord. Gracia-Wing asked that Marty Eichinger be added to the April agenda. Meeting adjourned at 8:42 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved May 10, 2017 PARK BOARD MEETING Foster Community Center May 10, 2017 MEMBERS PRESENT: Veronica Gracia-Wing, Jim McClurken, Rita O'Brien, Paulette Carter-Scott, Rick Kibbey MEMBERS ABSENT: Clayton King, Bryan Beverly, Rosalinda Hernandez OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brawn, Board Secretary; Ryon Smith; Bethany Styer; Kathleen Bao$ ey;— Matthias Bell; Pete Wood; Michael Prohaska; Brian Lum; Michaei Ruddock; Benjamin Klahn; Willow Hassel; Ross Fisher; Hated `- Leeman; Katherine Holloway c„ CALLED TO ORDER: 7:05 p.m. C-,) r- F3 C' ADDITIONS/DELETIONS TO THE AGENDA M Kaschinske added e-mail from Kathleen Badgley under correspondence. O'Brien asked to delete Foster Park since plans are different than those presented in the packet. Kaschinske stated he was going to update the board and advise the City has been working with the group for Foster Park. Gracia-Wing inquired if a general update could be provided without definite plans. O'Brien agreed. BOARD MEETING MINUTES McClurken moved to accept the March 8, 2017 minutes as submitted; seconded by Paulette Carter-Scott. 5 yeas; 0 nays Motion carried NEW BUSINESS Cooley Haze (Women's Historical Center(WHC)) Gracia-Wing added a draft sub-committee update and overview report. She pointed out the goals and outcomes section of the report. The sub-committee will be touring the house next week and will be meeting afterward. Kibbey asked when identifying an expert in historic properties, look for someone with experience in renovating and not just an interest in historic homes. Gracia-Wing stated Joe Vitale has been asked to be part of the sub-committee and he has experience and is a realtor. Kaschinske added at the end of April the WHC vacated the building, which was at the end of their lease, and the separation was without issue. Gracia-Wing would like all further information on this matter to reference this as the Cooley- Haze instead of Women's Historical Center. Foster Park PARK BOARD MINUTES — MAY 10 2017 PAGE 2 Kaschinske referred to the draft concept and stated several meetings have been held with discussion on the plans. Jerry Smith had presented his idea to the board and the board asked him to meet with neighborhood groups involved with Foster Park. Kibbey urged Park Board members not familiar with this park to take a tour. Foster Park is a great example of cooperation and revitalization. Budget Kaschinske stated he presented the budget on April 17 to Council and overall it went well. Council had concerns regarding the Groesbeck/Lansing Entertainment& Public Facilities Authority(LEPFA) agreement that was presented earlier by Scott Keith, President and CEO of LEPFA. Kibbey stated during the last nine year we have tried to deal with short fall and made agreements that substantially changed the nature of the department. He would like to go back and look at responsibilities of the board and department, budget, oversight and changes. For example, the Forestry Department, that is no longer under Parks. Since the loss of Forestry, we do not hear anything or receive reports on the work they are doing. Gracia-Wing asked if he would spearhead this subject. Kibbey stated yes, Gracia-Wing stated she would also. McClurken stated he would assist under distress. Groesbeck/LEPFA Gracia-Wing reminded the audience of the recent changes to the agenda and statements of citizens is at the end of the meeting. However, citizens are able to speak on agenda items after board members have discussed said agenda item. Kaschinske stated the City cannot continue on its own and needs a partner. A draft business plan was e-mailed to board members. The plan is for LEPFA to manage, provide maintenance and concessions for Groesbeck Council requested a business plan and inquired about staff. There is currently one Teamster 243 Supervisor and two UAW workers. There are vacancies in maintenance and they would be placed in Public Service/Parks. They could work for LEPFA, but Kaschinske doubts they would make that move due to their time with current unions. Scott Keith provided information at the March meeting on plans and budget. McClurken inquired about the origin of the proposal. Kaschinske stated Mayor wants to reduce the golf subsidy. McClurken clarified this started in the Mayor's office. Kaschinske stated yes as part of his budget. McClurken stated his figures that he has and talks with the public about is $4,000,000 for golf and why does it cost so much. Kaschinske stated those numbers were presented by Scott Keith which has CIP projects and proposals included and golf does not cost$4 million to operate. McClurken stated he has a budget sheet which projects $3,800,000 for operation. PARK BOARD MINUTES —MAY 10, 2017 PAGE 3 Kaschinske stated he would send the golf budget to him. Gracia-Wing inquired what the Park Board can and cannot do regarding this. Kaschinske stated the budget was presented by Administration, the Park Board has input on CIP projects. Council now has this and comments may be made to Council McClurken inquired if Park Board could hold a special meeting with Council. Kaschinske reviewed budget. O'Brien inquired what the difference between subsidies and CIP is. Kaschinske stated CIP are projects and subsidies are not. Gracia-Wing responded to McClurken's request by stating this budget was presented to the board after the Council hearing. O'Brien stated the board's votes on CIP projects do not match the actual CIP list. In the minutes the ratings provided do not match the final CIP list. Kaschinske reviewed the rankings from the minutes and CIP final list. What the board voted for is in the CIP list, some have different amounts. Gracia-Wing stated the board would have had a difference decision on the Groesbeck patio if the LEPFA proposal would have been presented first. Kibbey inquired if LEPFA is doing entertainment or maintenance. Kaschinske stated LEPFA would do 100% maintenance and operation. Kibbey stated we have been through this before to privatize and also about a new entrance to the course. Gracia-Wing expressed this board does not support millage money for patio or subsidy if LEPFA is running Groesbeck and they should appeal to Council. Kibbey stated this should be put out to bid and see how LEPFA compares to other offers. Kaschinske stated bids were put out in 2011 to privatize and there was still a subsidy involved. McClurken stated he did not hear of this plan at a Park Board meeting, but outside of the board. LEPFA ran the Farmers Market until it was no longer. The public is not being consulted and Council does need to hear about from them. Kaschinske stated there was discussion prior to March but it was not ready to be brought to the board. The course is two holes down and staff has been through the pain. The subsidy has been discussed, as well as concessions and operations. This is not an easy decision for the department. McClurken stated discussion did not take place on LEPFA doing this and it is an issue where decisions need to be made. PARK BOARD MINUTES— MAY 10, 2017 PAGE 4 Kathleen Badgely stated she has been monitoring the minutes and in the Master Plan the interest in golf is 14 out of 15 whereas nature was in the top 4 or 5 interests. Also, in the proposed budget is a new road included. Kaschinske stated there is no line item for one and it would be an entrance to the golf course. Badgley asked if it is in the proposal to change Ormond Park. Kaschinske stated there is no line item. Badgley stated this has come up several times and it has been for safety reasons. They have asked for stop signs and those have not even been put into place. An entrance from Wood Street would be better. After sixteen years it begs to question if reduction of traffic is the real purpose. The budget for the tent does not include accessibility, tables, chairs, staff, PA system, lights, electricity or a prep kitchen. The location is not desirable. Badgley provided packets to each board member with her study and information. Kaschinske stated this was in the 5-Year Plan. Badgley stated it is not in the Executive Summary or Master Plan and the Groesbeck entrance is not match the Master Plan. Peter Wood stated he lives on Green Street and he referred to the objectives in the Master Plan. Keeping Ormond would keep with the objective. There has been a change to the neighborhood demographics with younger kids who utilize the park and gang activity is down. Ryon Smith stated he remembers when there were four golf courses and looking at the condition of the other three courses. One of the issues is golf is a middle class activity and a lot of middle class income residents have moved out of the city. Groesbeck also used to offer youth leagues and activities. His concern is this is being projected to fail and there are developers who would want to build on the property. He hopes this board, Council and Mayor will openly discuss this and look at options. Beth Styer lives on Green Street. She said she has been there since 2013 and one attraction was the character of the street and the dead end into the park. Last year the central play structure was removed. She stated she has heard trees would need to be removed to put the road in. In the 5-year plan public input was for trails, playgrounds, nature and not roads. Also, the proposed site could not be ADA accessible. Gracia-Wing brought the conversation back to the board for input on Groesbeck/LEPFA. McClurken stated a written response should be sent to Council. The board was not consulted about changing the relationship with LEPFA. O'Brien made a motion to remove the $75,000 from the Parks millage budget if LEPFA takes over management. Seconded by Carter-Scott. PARK BOARD MINUTES—MAY 10, 2017 PAGE 5 Kibbey stated this has come before the board regarding maintenance and hospitality at Groesbeck and he is not aware how LEPFA became the only option. McClurken will initiate a letter to Council with the boards concerns and send it to Gracia-Wing for distribution and signatures. Peter Wood clarified his understanding is this was not a Park Board decision. Gracia-Wing understands Ormond is not part of the Groesbeck/LEPFA agreement and the road at Ormond is not on the table. Kaschinske stated Ormond is not a line item at this time. Wood stated it is in the action plan. Gracia-Wing is there are concerns with the Groesbeck/LEPFA agreement; please contact your Council representative. If there are concerns about Ormond, the group has taken the first step by coming to the board, but tonight it is not an agenda item. Badgley stated if a road is to be put in, there will need to be a public hearing. Kaschinske stated he does not believe that is how the ordinance reads, and recommends she contact the City Attorney for clarification. Gracia-Wing asked Kaschinske if the Ormond entrance will be brought to the board. Kibbey asked for commitment from the Director that this matter will be brought to the board and recommended to the neighbors to contact Councilmember Washington. Kaschinske stated he cannot guarantee this board will have a chance to vote or a public hearing would take place on an entrance to Groesbeck through Ormond Park. Moores Park Pavilion Kaschinske stated building maintenance inspected the pavilion and the supports under the pavilion were reviewed by the city engineer. After inspection the pavilion was deemed unsafe, shut down and boarded up. Reservations are being changed to other pavilions. Further inspections are being done. This decision was done as a preventative safety measure. O'Brien inquired if the neighborhood knows. Kaschinske stated he spoke with Natalie Molnar from Moores Park Neighborhood Organization (MPNO). Gracia-Wing stated Natalie is no longer the contact. She also inquired if there is signage and is the pavilion going to be demolished. Kaschinske stated an analysis is being done. Gracia-Wing stated there needs to be a better process for preventative maintenance. How does a building go from being functional one day to condemn the next. PARK BOARD MINUTES —MAY 10, 2017 PAGE 6 O'Brien asked about a time line. Kaschinske stated structural engineers are looking at the pavilion. A selection has not been made, and no price has been determined. McClurken stated board members are engaging with the public and could regular updates be provided. Kaschinske stated yes, but caution would take place on what is shared as situations can change quickly. Gracia-Wing inquired if the plywood could be painted. Kaschinske stated yes. MPNO stated is has not been mentioned to the public. They would like estimates as soon as possible for repair and historic restoration. Stated as an engineer the inventory and repair of city parks property is bad at best. The retention wall is in worst shape and poses more of a danger. MPNO inquired if engineers have looked at the pavilion and could a report be made public. Kaschinske stated no report has been done and the scope has not been put together. When done, results will be brought to the board. Justin, MPNO, stated he has only lived in the neighborhood for one year and the park has had issues with no bathrooms, porta unit has been removed, the river trail is in terrible condition and not the pavilion. The park is utilized and he would urge that this issue be addressed. Kaschinske stated there have been meetings with MPNO and discussion took place on refurbishing the tennis courts for basketball, there is a grant for soccer nets, a grant has been presented to the MNDR Trust Fund for a canoe/kayak launch, the river trail has new deck boards and the Ingham County grants is for the repair of the river trail bank and this is the only operational Bintz pool in the country. MPNO has a key to the restroom for their events and anyone who rents the pavilion receives a key to the restroom for use during their rental time. There have been issues with the porta unit for the past two years, and the damage this time resulted in the department having to pay American Rental for an entire unit. Katrina, MPNO, stated part of the reason for crime is blight and with the pavilion boarded up this appears as a blight area. Kaschinske stated he would work with MPNO on beautification of the boards on the pavilion. MPNO stated since the porta unit has been removed, individuals are using the bushes. Badgley commented there are parks that need and want maintenance and why spend money on a park like Ormond where no one wants what is being proposed done. Gracia-Wing requested the board be updated on the bids for Moores Park. UPDATES River Trail Grants PARK BOARD MINUTES—MAY 10, 2017 PAGE 7 Kaschinske stated to date we have received $4.5 million dollars from the county wide millage. CIP Final Was covered in earlier discussion Bancroft Park Kaschinske stated the playground is not being moved. He sent this information to Friends of Bancroft Park and Eastside Neighborhood Organization and did not hear back from either group. Also, the issue with the standing water has been located and will be corrected. Deer Social Sustainability Kaschinske stated the Mayor is not looking to do a study at this time and there is no line item in the budget for a survey. CORRESPONDENCE Board members were provided with an e-mail from Trevor Rheaume regarding uses for Washington Park and from Kathleen Badgely regarding an entrance to Groesbeck through Ormond Park. Meeting adjourned at 9:30 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved June 14, 2017 PARK BOARD MEETING Foster Community Center June 14, 2017 MEMBERS PRESENT: Veronica Gracia-Wing, Jim McClurken, Rita O'Brien, Paulette Carter-Scott, Rick Kibbey, Bryan Beverly MEMBERS ABSENT: Clayton King, Rosalinda Hernandez OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Denise Paquette, ANC; Susan Slovinski, Donny Comer; Wesley Shinevar; Kathleen Badgley; Judy Filice; Elo Wittig; Julie Pingston, GLCVB; Laurie Baumer, CRCF; Ryan Smith; Peter Wood; Jennifer Grau; Merry Stanford; Jody Washington, Councilmember CALLED TO ORDER: 7:04 p.m. ADDITIONS/DELETIONS TO THE AGENDA Kaschinske added Moores Park pavilion update. Gracia-Wing added Master Plan investigation resolution update. O'Brien asked to move Foster Park to New Business; Beverly supported. BOARD MEETING MINUTES McClurken moved to accept the May 10, 2017 minutes as submitted; seconded by Bryan Beverly. 5 yeas; 0 nays Motion carried NEW BUSINESS Cooley Haze (Women's Historical Center(WHC) Gracia-Wing had sent the recommendation from the sub-committee on the historical property. O'Brien inquired is it proposed covenant for historic property and is there a buyer. Gracia-Wing stated an informational packet will be created and will seek through preservationist for a good fit. Beverly inquired if there is a budget for the marketing packet; Gracia-Wing stated she would do this pro-bono on behalf of her communication expertise. Beverly inquired how this fits with the master plan. Gracia-Wing stated through the sub-committee the most likelihood of historic preservation is through private investment and lends itself best with the covenant. Kaschinske stated since 1987 the property has been used for another use and not part of the master plan for Parks and Recreation. PARK BOARD MINUTES—JUNE 14, 2017 PAGE 2 Gracia-Wing stated the sub-committee was charged with researching for a solution of this asset. The Cooley-Haze House does have historic value which allows for the historic covenant and tax credits. The resources utilized to prepare the report and background were reviewed and the Sub-committee recommends a conditional sale of Cooley-Haze and reviewed conditions of the sale and historic covenant requirements. Kaschinske stated ACT33 Review is for disposition of property and the reason for the vote this evening is to meet the timelines to have this on the ballot this year. Gracia-Wing provided three maps to articulate that Cooley Gardens is not part of this proposal. McClurken is concerned with the language of the resolution once it leaves the park board. Kaschinske stated the board can make that request to Council regarding the resolution language. The board does not meet in August and would not hold a meeting again until it was past the ballot deadlines. Gracia-Wing stated an August meeting could be called. O'Brien voiced concerns about the historic covenant being removed or changed after the proposal leaves the park board. Gracia-Wing stated she would attend the Planning Board meeting and also e-mail Council to ensure the Board's recommendation about the historic covenant remains. Beverly stated he has concerns about voting on something he only received the night before this meeting. Carter-Scott stated she thought it was April when sale of the property was originally discussed. Gracia-Wing made a motion to accept the sub-committee's recommendation. Seconded by McClurken and Carter-Scott. 5 yeas; 1 nay Motion carried. Art Signs River Trail Kaschinske stated he met with Julie Pingston, Greater Lansing Convention & Visitors Bureau (GLCVB) and Josh Holliday, LEAP regarding art signs. A map was provided with examples of the signs and proposed locations along with the City's art policy. He had questions regarding legalities of using road signs with different words than associated with the shape and has been advised as long as the signs are not in traffic to cause confusion than it is acceptable. Julie Pingston, GLCVB, stated grant funds are being utilized. These unique signs will be along the River Trail in the downtown area. She read an e-mail from the artist. Kaschinske stated the signs are one sided, except for examples 1,2 and 3, which will are doubled sided and will read the same from both directions. The city will have the designs and may reproduce the signs if any are damaged. PARK BOARD MINUTES—JUNE 14, 2017 PAGE 3 Kibbey inquired if the board is being asked to approve this tonight. He stated there are other things afoot in the area and is disinclined to vote on this tonight. This is a good idea but would like to coordinate with the other movements taking place. Kaschinske stated the locations may be moved. One of the other movements Kibbey referenced will be addressed this evening, RFP Master Plan, and the other by the end of the month. Josh from LEAP is aware of the other proposed projects. Signs could also be removed. Kibbey asked to amend motion to include proceeding with coordination with the other projects being planned O'Brien moved to approve the signs as amended; seconded by Carter-Scott. 6 yeas; 0 nays Motion carried. Riverfront Park Master Plan Laurie Baumer, Our Community formally known as Capital Region Community Foundation, stated the last few years they have been exploring place making and provided a PowerPoint presentation on other communities and what they have done with riverfront property. The next step is to create a master plan. Kibbey volunteered to represent the park board and be part of the committee. Foster Park Kaschinske stated in the packet was a concept design. Denise Paquette, Allen Neighborhood Center, stated they had a vision meeting with neighbors, Crossroads Church, the Garden Project. She explained the ideas discussed in the vision process. Sue Slovinski from Frog Holler neighborhood spoke in support of the park and proposed project. Jenny Grau spoke about the increased use of the park and connecting the park with neighbors and providing different programs in the park. Kaschinske stated this came to the board as an art project by Jerry Smith. The board recommended Jerry talk with the neighbors and groups in the area and it expanded from there. This is similar to Hunter Park's development and utilizing city funds and other funds for this project. Gracia-Wing asked if the board needs to act on this item. Kaschinske stated only to accept the project. O'Brien stated the plan is great and she would like to see more signs for the Garden Project. PARK BOARD MINUTES—JUNE 14, 2017 PAGE 4 Disc Golf Ingham Park Wesley Shinevar provided handouts with stats, maps and layout of proposed course. Since he was last at a meeting in December, he has reached out to south Lansing businesses for funding with not much success. He met with Averill neighborhood and the neighbors he has spoken with are all in support and like the idea of a new amenity in the park. The proposed layout would not interfere with homes, the soccer field or basketball courts. He has sponsors for three baskets and the request to the City at this time would be to use a brush hog to make the fairway. Steve Bell stated the naturalized area draws a lot of unsavory action and feels using the park more will help to eliminate the bad behaviors. He has spoken to a lot of the neighbors and no one is against the course. However, the neighbors do not like the naturalization. There are neighbors who have offered to mow the fairways once the brush hog has cleared the path. Kaschinske stated he met with the group and there are pros and cons. Pros are that Lansing Parks and Recreation does not have a disc golf course, this is a free to play nine hole entry level course, does not see any interference with houses, there is support from the neighborhood and the brush hog would clear some of the naturalized area. Cons would be some of the naturalized area would be cleared and cost of the City's buy in. Beverly inquired what the lighting is in the park. Kaschinske stated there is a light in the parking lot but no lights in the park except for street lights. Park hours of dawn to dusk would cover the lighting issue. Kaschinske inquired if the board had any objections; none Kaschinske asked for the group to put together a budget and final proposal. UPDATES Staff LAP Kaschinske advised the board Joe Wright, Interim Landscape Architect Planner, has left the City and is working for Spicer Group. Interviews were held and there is an offer to a candidate. Moores Park Pavilion Kaschinske stated he received a report from Mannik Smith. They estimate the concrete prior to 1940 and timber 1974 and 1992. There are five (5) cost proposals: #1 —Shore up the concrete slab and repair $43,000 #2— Demo the building and build in new location $89,000 #3— Flowable fill with replacement top $123,000 #4— New walls, fill and new structure $167,000 #5— Demo and restore slope $36,000 PARK BOARD MINUTES —JUNE 14, 2017 PAGE 5 Kaschinske stated he needs to ask Moores Park Neighborhood Organization (MPNO) if they want a pavilion and if so, what do they want. Gracia-Wing would like to have an official response from MPNO. Master Plan Council Resolution Kaschinske stated the master plan was voted on by the board in February 2015, Ormond was not in the February plan. A final version was sent to the board and City Clerk out on March 10, 2015 which included Ormond. On March 19, 2015 a public hearing was held by Council and the plan they had did have Ormond in it. The March 20, 2015 Public Service meeting did not have Ormond in the plan. The DNR has investigated and there has been positive feedback. DNR inquired if Ormond was in the plan Council approved and it was. DNR asked if grant funds were being requested to pay for the project, and the answer is no. Kaschinske stated he has spoken with our grant facilitator and her boss. Gracia-Wing invited the board to make comments and ask questions. Kibbey asked for clarification on why the board did not see this plan. Kaschinske stated at the February 2015 meeting Ormond was not in the plan and was added by the Mayor. Three plans were presented to the board this year and Ormond received 5 CIP votes. Carter-Scott inquired what ranking the pavilion received. Kaschinske stated 41h. Gracia-Wing wants to know how to avoid this issue going forward in the future. Jody Washington stated Council was tricked into voting on this plan. They were told there were only three (3) changes and this was not one of the changes. Council will continue to investigate. She is working with the City Attorney to change the Charter to avoid this happening again. Kathleen Badgely inquired about the $385,000 carry over and if it was from the pedestrian walkway at Frances Park. Kaschinske stated no it is not. Is there a rendering of the proposed entrance and amenities in the park? Kaschinske stated yes; the proposal is for the entryway and would not move the basketball court or playground. He would meet with the neighbors and neighborhood to the west. Badgley stated she was led to believe the files in the Landscape Architect's office were public record and she could view them, but was advised she could not and has placed a FOIA request. Gracia-Wing stated there is a precedent we need to look at outside of these issues. We need to treat all requests with consistency and setting an appointment is a start instead of stopping into the Parks office. Kaschinske stated all information has been given to the City Attorney to complete the FOIA request. PARK BOARD MINUTES —JUNE 14, 2017 PAGE 6 Peter Wood stated the Mayor, on WKAR that morning, stated the City purchased Ormond Park. He believes the Mayor misspoke and he meant to say the property on Grand River. Kaschinske stated yes, the City purchased that land and Ormond Park parcels came in sections. Badgley read record of deeds for parcels. Wood inquired what dedicated park means. Kaschinske stated dedicated park land is listed in the Charter and there are provisions that dictate the sale or disposal. Wood inquired what disposal means. Kaschinske stated it is the ACT33 process involving the Park Board recommendation to the Planning Board and Planning Board recommends to Council for approval to put before a public vote. Gracia-Wing stated the master plan is mostly responsible for grant purposes to the DNR and this city's master plan in not unique to issues. Mary Stanford spoke regarding Ormond Park and her anger about the process. INFORMATION Forestry Report 2016 Forestry report was provided to board members. River Trail There are plans to take the River Trail through Fenner. Board would like to invite Liz Roxberry, Fenner's Executive Director, to the July meeting. O'Brien announced, not by her choice, but this would be her last board meeting. Gracia-Wing acknowledged Rita O'Brien will no longer be on the board and thanked her for her service to the board and the knowledge she brought to the board has been appreciated. Kibbey has appreciated O'Brien's service and due diligence. She lives the system, works in the parks and her participation reflects that service. Meeting adjourned at 10:21 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved September 13, 2017 PARK BOARD MEETING Foster Community Center September 13, 2017 MEMBERS PRESENT: Veronica Gracia-Wing, Jim McClurken, Paulette Carter-Scott, Rick Kibbey, Bryan Beverly, Rosalinda Hernandez, Kimberly Whitfield MEMBERS ABSENT: Clayton King OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Wesley Shineavar, Friends of Ingham Park; Chelsea Bridson; Jerry Smith; Kathleen Badgley, Pete Wood, Friends of Bancroft Park CALLED TO ORDER: 7:00 p.m. ADDITIONS/DELETIONS TO THE AGENDA Jim McClurken added letter from Row Club under correspondence. Brett Kaschinske will have additional comments under Information and Veronica Gracia-Wing removed Art at Turner Mini Park from agenda. BOARD MEETING MINUTES Bryan Beverly moved to accept the June 14, 2017 minutes as submitted; seconded by Paulette Carter-Scott. Jim McClurken moved to correct second to last paragraph on page 1 to change life to likelihood of historic preservation. 7 yeas; 0 nays Motion carried NEW BUSINESS National Fitness Campaign Kaschinske inquired is board members viewed the video link. This would require from the city $80,000 plus installation costs. Outdoor fitness equipment is a trend, especially placed near playgrounds so parents may workout and allow children to play longer. Proposed location could be Maguire Park or Riverfront Park. Kaschinske inquired if this could be considered for FYI CIP list. Whitfield viewed video and was impressed by the idea. Beverly is in support. Kaschinske stated there are three pieces of equipment going in at Davis Park. Election of Officers Beverly moved to nominate Veronica Gracia-Wing for President (Chair) and Jim McClurken for Vice-President (Vice-Chair). Hernandez seconded. 5 yeas; 0 nays Motion carried PARK BOARD MINUTES —SEPTEMBER 13, 2017 PAGE 2 Labyrinth — Foster Park Kaschinske stated there is a master plan in development for Foster Park and a layout of the proposed design. Friends of Foster Park are to put together a budget. Jerry Smith provided scale models and described his ideas for the labyrinth and art wall. Gracia-Wing stated work will continue with the Friends on the Foster Park project. Kaschinske asked Smith for a budget on his proposed project. OLD BUSINESS Disc Golf—Ingham Park Kaschinske stated he walked the site, which is acceptable. The plan has been presented to the neighbors and Averill Neighborhood Association. Kaschinske stated there is no issue with the city clearing the path, as long as the equipment is available, and no trees ould need to be removed. Wesley Shinevar provided a Google map with the layout of the course and review the responsibilities of the city and friends group. Only the fairway would need to be cleared, leaving most of the naturalized area. They would add signs, baskets and trash cans. After a couple years of they city using the brush hog to clear the fairway, neighbors will begin to mow. Shinevar stated they have four sponsors, the budget was $2,630 and with sponsors the remaining budget balance is $1,577. Kaschinske stated he is comfortable with the City's role. There are no other disc golf courses in Lansing and this is being designed as a beginners course. Kibbey moved to support the project; seconded by Beverly. 7 yeas; 0 nays Motion carried UPDATES Moores Park Pavilion Kaschinske stated he is still waiting final decision from the neighborhood on the five options that were presented to them. Indications are they would like a new pavilion in the same general area. Chelsea Bridson spoke on preserving and reutilizing the current pavilion instead of demolishing it. Ormond Park Pete Wood stated the next court hearing is September 18. He stated the downed trees and wood chips have remained on site since work ceased and believes it is a safety issue. PARK BOARD MINUTES —SEPTEMBER 13, 2017 PAGE 3 Wood stated if the Friends of Ormond prevail, they would make improvements and support projects in the park such as the disc golf presented tonight. Also, if the Friends prevail, Wood stated the city will have to replace the trees, which the friends have counted 60 stumps. Gracia-Wing asked about the downed trees and the safety issue. Kaschinske stated he would need to consult with the City Attorney regarding the injunction and if the removal can be done. CORRESPONDENCE McClurken presented a letter sent to him on behalf of the MSU Crew Club requesting the open field at Grand River Park be mowed for parking for the fall regatta. Kaschinske stated he would need to contact United to determine the cost of the mowing and would contact Mr. Perkins. INFORMATION Kaschinske reviewed River Trail work updates. Kaschinske reported the department has hired a new Landscape Architect, Greg Satterfield. Kaschinkse introduced the new city magazine. Kibbey asked for copies of the plans for the bank and riverfront at the LBWL Substation. Gracia-Wing stated the ballot language for the Cooley Haze House was approved by Council and includes the historic covenant. Gracia-Wing recommended the board download the Lansing Connect app to report issues in the parks. Carter-Scott made a comment about the open area at the dead end street where Brandon Mitchener died in the Grand River. It's a accident waiting to happen again. Kaschinske mentioned he was aware of the dead-end street with the drop-off to the Grand River and someone was looking into this. Meeting adjourned at 8:43 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved October 11, 2017 PARK BOARD MEETING Foster Community Center October 11, 2017 MEMBERS PRESENT: Rick Kibbey, Paulette Carter-Scott, Rosalinda Hernandez, Kimberly Whitfield, James McClurken (8:20 p.m.) MEMBERS ABSENT: Veronica Gracia-Wing, Clayton King,Bryan Beverly OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Kathleen Badgley, Peter Wood, Judith Filice, Loretta Stanaway (Friends of Ormond Park); Harold Leeman CALLED TO ORDER: 7:04 p.m. ADDITIONS/DELETIONS TO THE AGENDA Kaschinske added under updates Cooley Haze House, Ingham County Trails, and Todd Martin Youth Leadership (TMYL) BOARD MEETING MINUTES McClurken moved to accept the September 13, 2017 minutes as submitted; seconded by Hernandez and Whitfield. Carter-Scott asked to add to Board Comments the following "Carter- Scott made comment about the open area at the dead end street where Brandon Mitchener died in the Grand River. It's an accident waiting to happen again. Kaschinske mentioned he was aware of the dead-end street with the drop-off to the Grand River and someone was looking into this." Brett indicated the city has placed a fence at this location. Minutes approved with addition. 5 yeas; 0 nays Motion carried NEW BUSINESS New Mayoral Administration Transition Kaschinske stated a transition plan is being put together to include "big picture" items for the department. An example would be there are 70 playgrounds which were installed all around the same time and will need replacement around the same time. A new playground is approximately $50,000 so this would be a significant project. Kaschinske asked the board if they had anything they would like to include. Kibbey stated during budget cuts preemptive steps were taken such as naturalization, which fell by the wayside. He would like to see clarifications of naturalization and have suggestions for going forward. He would also like to revisit the issue of trees throughout the city and more partnerships, such as has been done with Beacon Field and Hope Soccer Complex. Whitfield stated there are several churches near parks and maybe they could adopt-a-park program and promote outdoor fitness and health. Judy Filice stated naturalization was first discussed as far back as 1983. She would also like to see the gap in the trail at Cambridge completed to make it safer so pedestrians do not need to PARK BOARD MINUTES — OCTOBER 11, 2017 PAGE 2 walk in the road. Also, Frances should be a destination park and the Friends of Frances spoke with BWL about 8 years ago regarding a splash pad. Kaschinske stated the City Council did not approve the trail for this area. He will add trails and connectivity to the report. UPDATES Moores Park Pavilion Kaschinske stated the report was mailed to the board members in September and reviewed what the neighborhood has requested. Ormond Park Kaschinske stated on October 9 the Judge's decision was sent to the Board. Today an appeal was filed by the Friends of Ormond Park. Peter Wood stated the appeal was just filed today and the Friends have not met to gather the information. The earth movers moved into the park today. He hopes the work will stop, but if the roadway continues he hopes the Friends can work with the engineer to optimize the park. Either way, the Friends want to work together to optimize the park. Kathleen Badgely commented "he" said this has been studied for a long time. Only through Freedom of Information Act (FOIA)were they able to ask to see the plans, which were not detailed. They want to help direct what is best for the neighborhood, but have not received details of the plan. Kibbey wants the neighborhood and Park Board to be able to see the plans. Loretta Stanaway stated the Administration has said public hearings were not required since this is a pathway drive. This is a paved pathway through a park with traffic enforcement. Kaschinske stated this matter is in pending litigation and requested paperwork has been submitted to the court. Kathleen Badgley would like to know what the park is going to look like. Peter Wood inquired if the "gag" rule applies here as it does with Council and if there are drawings they cannot pursue due to the ongoing litigation. Kaschinske stated documents have been provided through the FOIA request and are also in the court documents. This matter is a city wide issue and is not only a park issue. Judy Filice stated she has been involved with matters for many years and this park project did not receive neighborhood input. Peter Wood is hoping for a yes or no answer on seeing what the project will look like when it is complete. Kaschinske reiterated at this time this matter is in pending litigation. PARK BOARD MINUTES—OCTOBER 11, 2017 PAGE 3 Harold Leeman inquired why Bancroft is closed and gated. Kaschinske stated it is gated at Otto to reroute traffic to David Street while paving takes place in Bancroft. Harold Leeman asked if you can no longer drive to the playground. Kaschinske stated yes and this is to maintain the non-motorized pathway and prevent dumping. Harold Leeman inquired if funding is coming from the Parks Department. Kaschinske stated it is a combination of Parks funds and funds from the drain commissioner. Loretta Stanaway inquired if the Board has ascertained if LEPFA can utilize park millage funds. Kathleen Badgely inquired if the playground equipment could be moved. Kaschinske stated it can be done, however moving equipment has proven to be cost inhibitive with foundations, inspections, etc. Kathleen Badgely inquired about the Bancroft equipment being moved down. Kaschinske stated it was discussed with the neighborhood and the Board and it is not being moved. Kibbey stated the issue he heard this evening is whether this is a road or not a road and what standards does it meet. Kathleen Badgely mentioned students will be walking on the sidewalk which crosses this entry. Disc Golf Kaschinske stated the baskets have been ordered and he will be meeting with Wesley and the contractor later this month. Grand River Row Club Last month a letter was received requesting the natural area be mowed for this event. This has been done. The event is this weekend and the boat launch will be closed. This notice has been posted. Foster Park Jerry Smith presented a design at last month's meeting for a labyrinth. He has been provided Pat Lindemann's contact information. He is also working with LEAP for a grant. Kaschinske stated the first project of the Foster Park plan is the path and estimates are being obtained for the cost of pavers. Americorp— Baker Donora and Quentin Park Grant Leisure Services report was provided to the board. PARK BOARD MINUTES— OCTOBER 11, 2017 PAGE 4 County Trails Kaschinske stated he will be presenting to the County Board for grants we have requested. Also, wayfinding signage will be a county wide effort. Cooley Haze House This will be on the November 7 ballot. Carter-Scott stated the committee will be utilizing social media on this subject. TMYL Lansing Parks and Recreation was honored at the fall fundraiser for 23 years of partnership. Meeting adjourned at 8:45 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved November 8, 2017