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HomeMy WebLinkAbout2015 Park Board Minutes PARK BOARD MEETING Foster Community Center February 11, 2015 MEMBERS PRESENT: Rick Kibbey,Adam Hussain, Rita O'Brien,James McClurken,Veronica Gracia-Wing(via phone 8:03 p.m.) MEMBERS ABSENT: Paul Holland, Gib King OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Nancy Mahlow, Eastside Neighborhood Organization; Anita Beavers, Colonial Village Neighborhood Association; Jack Lang;John Krohn; Harold Leeman; Mark Ledebuhr, Fenner. CALLED TO ORDER: 7:03 p.m. ADDITIONS/DELETIONS TO THE AGENDA Kaschinske provided a letter from Tecumseh River Neighborhood Association regarding the 5-year Masfer��. Kibbey provided board members with a priority list for the master plan. STATEMENTS OF CITIZENS C CO None BOARD MEETING MINUTES Adam Hussain moved to approve the December 10, 2014 and January 14, 2015 minutes as submitted; seconded by Veronica Gracia-Wing. 5 yeas; 0 nays Motion carried NEW BUSINESS Willard Walker Memorial Kibbey stated we have heard from the Westside Neighborhood Association and they have no problem with renaming St. Joe Park. Veronica Gracia-Wing moved to approve the renaming of St.Joe Park to Willard Walker Park; seconded by Rita O'Brien. 5 yeas; 0 nays. Motion carried Park Board Rules of Procedure Kibbey stated if he understands the changes requested the quorum necessary to act on board items will change according to the number of Park Board members at the time. Kaschinske stated he took the rules from the Planning Board as follows: 1. The Park Board shall consist of no more than eight(8) members and no less than five (5) members. 4. Five (5) members, or a majority of the persons seated on the Park Board, shall constitute a quorum for the transaction of business and the taking of official actions at its meetings. LANSING PARK BOARD MINUTES — FEBRUARY 11, 2015 PAGE 2 S. No official action shall be taken as to the adoption of a Comprehensive Master Plan, any part of a Comprehensive Master Plan, or to recommend the renaming of property to the City Council without an affirmative vote of 213 of the persons seated on the Park Board. 6. Any amendment to a motion is by majority vote of those present. 7. Whenever a quorum is not present at a regular or special meeting, those present may adjourn the meeting to another time or may meet for the purpose of accumulating and accepting public comments on such matters as are on the agenda. However, no official actions) may be taken. 8. The Park Board shall schedule at least one regular meeting each month, usually on the second Wednesday of the month. Meetings will normally begin at 7:00 p.m. and may be held at Foster Community Center or other appropriate locations decided by the Board. The date,time, and location of each meeting shall be posted in accordance with the Michigan Open Meetings Act. Kaschinske stated the Park Board can approve the change, however per city ordinance the changes will have to go to Council for approval. The last time the rules were changed was August 2004. Adam Hussain moved to approve the changes to the Park Board Rules of Procedure as written and forward to Council for approval; seconded by James McClurken. 5 yeas; 0 nays. Motion carried Kaschinske clarified the only way the changes will apply is when they are approved by Council, so there is another step before the changes would be effective. OLD BUSINESS 5-Year Master Plan Rick Kibbey provided board members and audience members with an informational sheet on the master plan. Kaschinske shared a letter from the Tecumseh River Association regarding the master plan. Nancy Mahlow stated there are several parks on the eastside. Mahlow inquired about the pool at the Schmidt Center and when will it be opened. Kaschinske stated it will be opening in January 2016. Mahlow inquired about the pool at Eastern High School and is it being utilized. Kaschinske stated we currently use Beekman and Gardner pools. Mahlow wants to see partnerships were we can, such as MSU, major businesses and corporations in the city who would want to help. The city needs to look for other avenues to offset costs. She does not want to see any parks closed or sold. Mahlow inquired about outdoor basketball and have all the courts been taken down or are there still some in the parks. Kaschinske stated yes some have been removed but there are still basketball courts in some parks. Mahlow stated gardens are a great asset to the community and assistance for families to feed themselves. Harold Leeman stated he is on the Gier Advisory Board but is here this evening in regard to the master plan. The parking lot at Foster Center needs to be repaved. The gym at Foster needs to be renovated and brought up to date. He also inquired if there are plans to keep up the skate park and maintain it. LANSING PARK BOARD MINUTES — FEBRUARY 11, 2015 PAGE 3 Kaschinske stated there is no capital outlay for the skate park and there is no anticipation of anything over$15,000 needed which is considered a capital improvement project. The Red Cedar project will bring new users to the skate park. Anita Beavers stated she would like to see improved and safer endings to the bike lanes and the public requires improved educational information on the rules of bikes on the road. Kaschinske stated there is a non-motorized plan for the city, which is available to view on the Public Service Department's web page. Beavers also inquired if anyone has contacted the city of Chicago about the costs involved in maintaining a plinth which is what is being discussed for installation at Red Cedar. Beavers would like to see the parks in the Colonial Village area used for summer programming and the maintenance of the parks continued. John Krohn supports the naturalization portion of the plan and inquired if it is a policy of the plan. Kibbey stated it evolved out of the "naturalization" or non-mowing of the parks and was followed up with organizations to do true naturalization. Kaschinske reviewed the goals of the plan and naturalization is goal number one. Kaschinske stated Foster and Gier parking lots are used a lot; whereas the Ferris parking lot may be received back from the State of Michigan and the lot size would be reduced. Kibbey stated we are using impervious surfaces in the new parking lots. Mark Ledebuhr stated many projects take multiple years. Two things at Fenner is the use of herbicide and training and the other is fire and controlled burns. It is expensive to have professionals so they are looking at getting more volunteers trained. Kaschinske stated there has been an increase in volunteer participation at various parks. Ledebuhr stated Fenner has over four(4) miles of trails and will add another 3/4 of a mile this year. They are one curb cut away from integrating with the River Trail. He understands the Greenways Trails are looking at coming back the 127 corridor and connecting to Fenners trail is a no brainer. Kaschinske stated we are talking about extending the trail in cooperation with Emergency Management. Ledebuhr inquired if there are other neighborhood park groups interested in connecting to the trail system. Kibbey asked board members if anything heard this evening required any revision to the 5-year Master Plan draft the Board received. Kaschinske inquired what the Board wants to do with the letter received from the Tecumseh River Association; does it need to go on file as part of the packet for this meeting. Hussain stated they would like to have referenced in the master plan a fishing pier, trail ways, canoe launch and signs. LANSING PARK BOARD MINUTES — FEBRUARY 11, 2015 PAGE 4 Kaschinske stated trails are already in the master plan. Gracia-Wing inquired if we have to specify each project. Kaschinske stated he does not see anything in their letter that would require changing the plan and he has discussed this with Lucas from the Tecumseh neighborhood. Kachinske stated he and Andy Kilpatrick from the Transportation Department are meeting with the Tecumseh group at the end of the month to discuss the blind curve area around the pond and the lack of sidewalks. Kibbey is concerned about the CIP list and how few items are on it. Kaschinske stated the last plan had 12 items listed and only one project was done which was Crego. This list is more focused on projects that can be done. Hussain stated now is the time to dream big. We are in the process of selling two large parks for a sum of money and the funds could be used for projects. Kibbey inquired if there is time for a work session and for another meeting. Kaschinske stated a project does not have to be listed in the plan and the 5-year plan can be amended. Gracia-Wing inquired if amending the plan required public hearings. Kaschinske stated yes. Kibbey reviewed the letter from the Tecumseh River Association and the amount of projects. There are a lot of neighborhood organizations who would want the same type of list included in the plan. If board members are open to the process of additions to the CIP list he is okay with going ahead with the plan with one exception and that is before he is going to vote on a basketball court he would like discussion on how it will be managed to avoid creating a massive problem. Hussain has concerns for a basketball complex and how it would be staffed. Kaschinske stated it would not be staffed at all times. It would be staffed to program at the site or staffed during peak hours. It would have cameras and be gated and would be used dawn to dusk. This has been discussed with Chief Yankowski and everyone understands the concerns with basketball courts. The locations being considered are not in residential areas and are very visible. This would come before the Board and needs public support. Sites being considered are Davis Park and Marshall Park due to visibility and not being in neighborhoods. Hussain stated at Davis Park he has concerns about the families using the park and the language that could occur on the courts. O'Brien stated this could be in the plan, discussed and would fit with the diversity goal. Kibbey has concerns with supervision and control of the site. The city could contract with churches for use of their gyms for basketball. In terms of the vicinity of Marshall Park he would be supportive of a youth football complex. There are two high schools within two blocks of the park that could benefit from a football complex. Hussain stated this does not tie us into anything, but keeps us in the forefront of opportunities. Kibbey stated with the understanding the plan could be amended at a later date is there a motion to approve the draft of the master plan. LANSING PARK BOARD MINUTES — FEBRUARY 11, 2015 PAGE 5 Adam Hussain moved to approve the draft of the Master Plan; seconded by James McClurken. 5 yeas; 0 nays Motion carried UPDATES Frances Park Kaschinske stated Frances Park has been a subject before this board and Council in the past concerning the condition of the park.We are in the process of removing shrubs, trees and plants. We are replacing the pergola and replanting. There will be renovations on the roof of the pavilion and sidewalks. McClurken commented the plants were part of an original plan and he is troubled the individuals doing the work do not know what they are doing. The plants and trees should not all been removed and could have been trimmed. Meeting adjourned Respectfully Submitted: Kellie Brown, Park Board Secretary Approved March 11, 2015 PARK BOARD MEETING Foster Community Center March 11,2015 MEMBERS PRESENT: Rick Kibbey, Adam Hussain,James McClurken,Veronica Gracia-Wing, Paul Holland, Gib King MEMBERS ABSENT: Rita O'Brien (excused) OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Bob Trezise. LEAP; Scott Dane, Capital Area Soccer League (CASE) CALLED TO ORDER: 7:00 p.m. v) fv ADDITIONS/DELETIONS TO THE AGENDA c, co Kaschinske added Master Plan under updates. _0 c STATEMENTS OF CITIZENS r None BOARD MEETING MINUTES Veronica Gracia-Wing moved to approve the February 11, 2015 minutes as submitted; seconded by Paul Holland. 6 yeas; 0 nays Motion carried NEW BUSINESS Ferris Park Soccer Field Bob Trezise introduced Scott Dane and stated they met with a group to discuss soccer and different interests in soccer. Trezise stated his interested is from an economic standpoint, but they also looked at it from a parks standpoint, place making perspective and how it impacts neighborhoods. Also how it impacts diversity, accessibility and how do we make it accessible to more kids. Soccer is a tough game to play pickup games because nets and barriers are needed as well as a number of kids. As far as an economic development perspective we talk in terms of our City and our region becoming a significant global player. Lansing is about the same size as Austin,Texas, but Lansing has not grown as fast. The population growth will be the greatest and named mid-Michigan, greater Lansing, which is estimated at 77,000 in growth. Gross domestic product growth over a ten year study has been second in Michigan. Soccer is a global sport and we need to make the sport accessible to a diverse population and grow neighborhoods. By putting this in a Lansing neighborhood park this field may be the only one in Michigan but certainly in the region. Trezise stated they are asking for an$80,000 seed investment from the City of Lansing from the parks budget. Trezise believes they can triple that amount of money in a matter of months. He contacted the Michigan Economic Development Corporation and they have a place making program partnership with Patronicity for fundraising. If the project is about place making and economic development, and they approve the project,they will match whatever dollar amount we are trying to raise. We will also want to raise another$80,000 from private donors for a total of $200,000 to$250,000. PARK BOARD MINUTES—MARCH 11, 2015 PAGE 2 The hope is to have this going by fall.They have met with the Mayor and the neighborhood and they are all very supportive. Scott Dane stated soccer is a global game and the common language of the game is the ball. CASL is a 501c3 and they work to ensure funding for refugee teams in their league. Pick up soccer is a lost sport and they want a place for kids to play for free. Scott Dane provided a picture of a field in Africa that this would be modeled after and facts about the field. The field would be placed on the southwest corner of Ferris Park, place on existing permeable ground. The size is 60' x 120'of synthetic turf with a 48" perimeter kick-board. There would be post and netting on the goals as well as solar light fixtures. This would be a City of Lansing Parks and Recreation asset. Costs are still being established. Wieland Davco has created a construction timeline and they would like to have the field ready by August. Current collaboration with public and private partners include: Friends of Ferris Park, Downtown Neighborhood Association, LEAP, Wieland Davco, CASL,Truscott Rossman (public relations), Lansing Public Media Center, Bergmann (architecture) and Patronicity for fundraising. Scott Dane stated there have been 20 fields built across Africa. There have not been any built in the United States and they feel this is a community minded project that can be advertised statewide. Veronica Gracia-Wing asked how pickup soccer works. Scott Dane stated a neighborhood kid goes to the field with a ball, another kid see him and joins in and it continues. Whoever shows up gets to play. The fields in Africa are part of the community center so there is programming of the fields. Gib King stated social media will be a major way information about pickup games will be spread. He also inquired if the field could be made into an ice rink for dual use. Scott Dane stated with the type of turf being suggested it could be destructive. Brett Kaschinske stated the boards are different then what would be required for hockey. But if it is just skating a base would need to be laid down because the field would absorb a lot of heat. Gib King stated he would like to see cost for dual usage. Also,for grants and outside funding has the health and fitness field been looked into? Bob Trezise stated Patronicity believes this will tap into a large soccer population. Gib King inquired if the$80,000 has to be in place to get the grant. Bob Trezise stated yes the funds have to be secured. At this time all expert parties involved are donating their time and resources. Scott Dane stated they have approached businesses for donations and they would be recognized, but their names would not dominate the boards. Veronica Gracia-Wing inquired if there is an educational component for the neighborhood to understand this would be an asset to their neighborhood. Scott Dane stated yes,they have met and spoke with Gretchen Cochran. Gib King inquired what type of annual maintenance is involved. PARK BOARD MINUTES—MARCH 11, 2015 PAGE 3 Scott Dane stated racking and smoothing twice a year. Solar lights will be used to make it low maintenance. Specifics are not known until infill is done. Adam Hussain inquired what the longevity is. Dane stated most companies give a 15 to 20 year warranty and they want to start an endowment fund for long term care. Paul Holland inquired if there is concern for graffiti on the boards and how it would be removed. Dane stated there is a finish applied that allows for easy removal. Paul Holland stated he likes the idea of a pickup park, but would consistent use occur for kids who do not live in the neighborhood. Dane stated he believes kids will travel and the uniqueness of the field will have a draw and kids will make the effort to get to the field. Adam Hussain stated has concerns about policing the field and insuring no one monopolizes the field. Brett Kaschinske stated this has been discussed and if this occurs monitoring, programming and reservations would need to be put into place. Paul Holland stated he has concerns that there will inevitably be strife. Jim McClurken shares the view this field would be over used and questioned the lack of benches for observation. If people can only be on the field for one hour where would they wait? Scott Dane stated this has been discussed and they want to avoid benches to discourage individuals sleeping on them. They have talked about other unique options, such as stools or other seating options. They want spectators to enjoy watching the games. Brett Kaschinske stated seating needs to be up 48"to be above the boards. Also,the picture provided does not have sidewalks and ADA accessibility which will be required. Gib King inquired about surveillance. Scott Dane stated they have spoken with Dr. Knight, President of LCC, and the possibility of WiFi at the park for cameras. The details and specifics of security cameras have not been worked out. Veronica Gracia-Wing inquired about the nets and can they be cut. Dane stated they have looked into chain link fence for the nets. Gracia-Wing inquired about the appearance. Kaschinske stated the fence can be coated with colored plastic. RED CEDAR Bob Trezise stated this is a$270,000,000 global village. The developers are Joel Ferguson and Frank Kass. Frank Kass is the founding partner for Continental Real Estate Companies located in Columbus, Ohio. This property could have been sold to probably 20 developers for student housing, however we would have had no control. There will be student housing and townhouses between the student housing and the riverfront. The 22 acres along the river that is the floodway will remain a park. In the development agreement the developer has to pay for and build a connected river trail and it will be built to our specifications. They are also required to build a major gateway between MSU and the park. PARK BOARD MINUTES—MARCH 11, 2015 PAGE 4 There will be multi story buildings along Michigan Avenue. We dictated mixed use to include restaurants, retail, hotel and a medical facility. There will be a large employer on the corner of Clipper_t. The property located in the flood plain will require a plinth, which will be parking below and above ground to accommodate the flood plain. Cost could be$50 to$78 million dollars and the City will pay for one-half of the cost of the plinth through the sale of bonds. The drain commissioner's assessment encompasses more than Red Cedar, which is the entire Montgomery Drain district. The development agreement is a balanced agreement that took over a year to write. Council approved it and the agreement states we may proceed to close the sale which is$7.1 million that will go to parks. The developer must achieve twenty (20) milestones in the agreement, which also protects the City in the agreement. Rick Kibbey stated if he read this correctly,the plan comes to the Park Board four(4)times for review. Rick Kibbey inquired if there has been any action from Frandor other than lawsuits. Trezise replied the Judge indicated it is premature. Adam Hussain inquired what keeps the City from keeping the money on site and not distributing it to the Parks. Bob Trezise stated it has been said publicly the money will be shared. CIP Projects Brett Kaschinske reviewed the Capital Improvement Project (CIP) list and costs involved with each project. Each board member was provided a list and had five (5)votes to place on their referred project(s). The list of CIP projects consisted of: Kids Camp $37,000 City-wide Repair and Maintenance $160,000 Parking Lot Repair $400,000 Fish Stocking at Crego $10,000 Ferris Park Soccer Field $80,000 Community Center Updates $75,000 Youth Baseball/Softball Field Renovations $150,000 Youth Football Complex $200,000 Basketball Complex $300,000 Michigan Women's Historical Museum $90,000 Canoe Kayak Launch/Fishing Pier at Tecumseh $50,000 Boat Launch Repairs at Grand River Park $80,000 Moores Park Splash Pad $285,000 Total $1,917,000 Projects receiving votes: Kids Camp 3 votes City-wide Repair and Maintenance 5 votes Fish Stocking at Crego 1 vote PARK BOARD MINUTES—MARCH 11 2015 PAGE 5 Ferris Park Soccer Field 6 votes Youth Baseball/Softball Field Renovations 2 votes Michigan Women's Historical Museum 1 vote Canoe Kayak Launch/Fishing Pier at Tecumseh 3 votes Boat Launch Repairs at Grand River Park 4 votes Discussion took place regarding Moores Park pool and engaging the neighborhood to determine if they really want a splash pad. This subject has been before the board for several years,the neighborhood has been advised of the severity of the condition of the pool and the neighborhood association has been asked to attend Park Board meetings. Veronica Gracia-Wing wants to ensure when Ferris Park is talked about publicly that Lansing Parks and Recreation is in the forefront. Brett Kaschinske mentioned a new entrance to Groesbeck Golf Course through Ormond Park is being discussed for safety issues. Funding has not been determined, but may be through Public Service. Rick Kibbey would like to see tree planting included on the CIP list. OLD BUSINESS Brett Kaschinske provided a draft proposal from the City of the next three years of projects and funding for the River Trail from the county millage. Meeting adjourned Respectfully Submitted: Kellie Brown, Park Board Secretary Approved April 8, 2015 PARK BOARD MEETING Foster Community Center April 8,2015 MEMBERS PRESENT: Rick Kibbey,Adam Hussain,James McClurken, Paul Holland, Gib King, Rita O'Brien MEMBERS ABSENT: Veronica Gracia-Wing (excused); Bryan Beverly(excused) OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Sandy Wolfe, Peckham Work Force Action Team; Mary Pollock; Mary Gallick;James Blair; iie Ezffackso.n; Friends of Bancroft Park CALLED TO ORDER: 7:00 p.m. C-� cc j' ADDITIONS/DELETIONS TO THE AGENDA Paul Holland asked to delete Park Stewardship. He has nothing to report, only provided the article of_:etrdi'PParks as information. NEW BUSINESS Mary Gallick was presented with a certificate of appreciation for her dedication to the Parks and Recreation Department for 27 years of service. Mary Gallick arranged speakers and organized presentations by people who wanted to share their experiences from traveling around the world. STATEMENTS OF CITIZENS Jim Blair—RiverTrail Parking Issue Jim Blair is asking the Park Board to help him and Brett with a serious problem along the River Trail at Museum Drive. Impression 5 and R.E. Olds Museum patrons are using park land and the River Trail for parking and driving on the trail. Brett Kaschinske drew a diagram of the area in question and clarified the no parking zones and area where people are parking and driving. However, 1-5 is providing a pamphlet highlighting designated parking for busses but they are parking anywhere. Brett Kaschinske stated he has been in contact with 1-5 and is setting a meeting with Eric Larson from 1-5 and Bill Adcock from R.E. Olds Museum to work on a solution for the parking issues. A quick solution will be to place barricading to stop the parking in the non-designated areas. Paul Holland stated three steps could be taken; ticket everyone, since 1-5 is using it for parking they could pay for signs indicating parking areas for busses or lease it to 1-5 for parking. Brett Kaschinske stated is not sure if people are parking on Museum Drive to avoid the parking fee at the Lansing Center or because the gates.at the Lansing Center are down. 1-5 is not opposed to parking fees, but the lot is shared with Riverwalk Theatre so it fills up fast. Jim Blair stated in his years with the City the riverfront was not used as a parking lot. It is not just 1-5, but people attending events at the Lansing Center. Gib King inquired if the gate is adequate. PARK BOARD MINUTES—APRIL 8,2015 PAGE 2 Brett Kaschinske stated both 1-5 and R.E. Olds Museum have keys to the gate and are not either locking the gate back up or more have keys. Paul Holland inquired if there has not been any ticketing or towing. Brett Kaschinske spoke with the Chief of Police and he mentioned better signs. Adam Hussain stated clearly signs are needed first. Gib King stated there are four things that should be done; contact the gate keepers, better signage, notify law enforcement and determine the service needs of the gate. Rick Kibbey stated he would move to take the steps to reinforce the rules of no parking on park land, better signage, traffic control by issuing tickets, initiate communication with 1-5 and R.E. Olds and a long term study and plan of parking needs. Brett Kaschinske clarified parking is allowed on non-designated areas such as concerts, special events. James McClurken stated he is not opposed to the motion and seconded it. He is not sure who does these studies, but he likes the idea. 6 yeas;0 nays Motion carried Peckham Sandy Wolfe from Peckham Workforce Action Team stated she had spoken with Adam Hussain and Peckham would like to adopt a park and are interested in Washington Park. They would like a park accessible to everyone and provide grills. Washington Park has apartment buildings in the area, it is on the bus line and the hospital is nearby and parents with children in the hospital could have an outdoor area to enjoy. Peckham received a $10,000 grant last year and they put in three (3) seating areas,grills and picnic tables at Potter Park Zoo. She realizes it will take time to make parks accessible and they would like to be part of the process. Brett Kaschinske stated he has concerns with access from the parking lot to the pavilion and a sidewalk may be the first thing to look at. Sandy Wolfe stated there are three (3)groups at Peckham to perform cleanup on a regular basis and plant flowers. They would each take a weekend and then all come together the last weekend for a large cleanup. Adam Hussain inquired if Washington Park has any adoptees. Kaschinske stated not at this time. Rick Kibbey mentioned setting up a plan for this park. Gib King stated if they received a grant last year and if that could be done again this year, it could put projects on the fast track. Adam Hussain inquired if anyone met with Pat Buchanan on April 1. He stated 20%of the population has access issues. The Parks Department needs to make more of an effort in planning and we need to do a better job at leveraging the resources Peckham has to offer. PARK BOARD MINUTES—APRIL 8, 2015 PAGE 3 Adam Hussain stated he has visited Potter Park Zoo to observe the ADA picnic tables and they are not only being used by individuals in chairs, but also by families with strollers. This makes it accessible to more than those with disabilities. Bancroft Park Sue Eareckson stated there has been a long delay in renovations and improvements to Bancroft Park. There has been conflicting information regarding the drain project,the lawsuit and she is hoping to get a completion date and correct information. Brett Kaschinske stated everything he has heard from Paul Pratt, Ingham County Drain Commission,the final ruling from the Supreme Court was the lawsuit on behalf of Lansing Township did not go through and he believes that was the final appeal. Brett Kaschinske stated according to Paul Pratt, construction is due to start in 2015. There is a meeting set for April 14 to discuss coordinating the project;this will include the start time and where, re-visiting the original agreement. We do not want construction to take place on the course until we are in the low season, we also have some requests where to put dirt that they will not have to be hauled out and will help us. Brett Kaschinske stated there is money for pavement repairs, we did not want to do any repairs at Bancroft and then have construction traffic damaging what was done. This whole project has gone longer than anyone anticipated. The playground should have been repaired from the storm damage. Bret Kaschinske stated we are again talking about putting a road through Ormond Park for a safer entry for the neighborhood. Traffic studies will be conducted. Rick Kibbey stated as this project advances he wants to have a presentation on the entrance and have the neighbors present. BOARD MEETING MINUTES Paul Holland moved to approve the March 11, 2015 minutes as submitted; seconded by Adam Hussain and Jim McClurken. 6 yeas; 0 nays Motion carried NEW BUSINESS Park Stewardship Rick Kibbey stated the Friends of Lansing Parks will be modeled after the Neighborhood Council and he will bring back the Articles of Incorporation and By-laws which will be modeled after the Friends of Grand Rapids Parks. Adam Hussain inquired if a park stewardship program already exists with the department and how do we inform people. Brett Kaschinske stated yes it does, but we do not have a specific staff person to organize it but he does work with groups who wish to participate in the adopt-a-park program. Rita O'Brien inquired if this could be put under Andi Crawford. PARK BOARD MINUTES—APRIL 8,2015 PAGE 4 Brett Kaschinske stated the word is getting out and neighborhood groups are contacting us to clean up the parks and the tool trailer is being used. Adam Hussain asked if he could advertise for this program and can the department organize it. Brett Kaschinske stated yes and we will not deny people who want to participate. OLD BUSINESS Rick Kibbey inquired about Sparrow buying Bingham School and managing the green space. Brett Kaschinske stated he is unaware of any information. UPDATES CIP Brett Kaschinske stated we have$700,000 plus and will include: kids camp, citywide maintenance, parking lot repairs, fish stocking, Ferris Park soccer field, Women's Historical building,Tecumseh Park dock, Grand River Park boat launch. Paul Holland questioned siding the Women's Historical building before a deal is made on the agreement that is due to expire and clarified even if they were not there the City would still own the structure. Brett Kaschinske stated yes and the structure is in sound condition. Master Plan Brett Kaschinske stated the plan has been approved and has been turned into the DNR. County Trail Millage Brett Kaschinske stated he, Rick Kibbey, Gib King and board members from the Friends of Lansing River Trail (FLRT) met with the Mayor to discuss a stragic plan to present to the county the needs of the City for the trail. Bids are due on April 21 for the consultant. James McClurken inquired what the process will be. Adam Hussain stated the task force met twice and realized they have no idea about trails and put out an RFP for a consultant. Gib King stated the FLRT want to work with the City to prioritize a plan to present to the county. At this time there is no plan on how the money will be used. Brett Kaschinske stated mowing to start April 20. Seasonal workers started this week, so picnic tables and trash barrels will be put out. Remarks by Board Members Gib King stated he was involved in an accident with his bike at Jolly and Aurelius and the crossing for the River Trail needs to be marked better and have signs. PARK BOARD MINUTES—APRIL 8, 2015 PAGE 5 Meeting adjourned Respectfully Submitted: Kellie Brown, Park Board Secretary Approved May 13, 2015 SPECIAL PARK BOARD MEETING Park Millage Language Foster Community Center May 6,2015 MEMBERS PRESENT: Rick Kibbey, Adam Hussain,James McClurken, Rita O'Brien, Bryan Beverly,Veronica Gracia-Wing MEMBERS ABSENT: Gib King, Paul Holland OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary CALLED TO ORDER: 5:35 p.m. NEW BUSINESS Park Millaee Ballot Language Rick Kibbey stated there are two things included in millage money; operations and capital improvement projects and this millage has both. Brett Kaschinske stated the only difference in the language proposed for 2015 from the language in 2010 is to add Clinton County. Veronica Gracia-Wing moved to accept the proposed language with the addition of Clinton County. Bryan Beverly seconded. 6 yeas; 0 nays Motion carried Meeting adjourned ^r„ U: .s rf c' ,Ya 1'� .r PARK BOARD MEETING Foster Community Center May 13, 2015 MEMBERS PRESENT: Adam Hussain,James McClurken, Gib King, Rita O'Brien,Veronica Gracia-Wing, Bryan Beverly, Rick Kibbey MEMBERS ABSENT: Paul Holland (excused) OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary;Sue Eareckson, Friends of Bancroft Park;Judy Filicie, Friends of Frances Park; Marilyn Lee, Garden Club; Mike Hines L.= CALLED TO ORDER: 7:03 p.m. by Adam Hussain �J ADDITIONS/DELETIONS TO THE AGENDA None z ~` STATEMENTS OF CITIZENS a-} Sue Eareckson, Friends of Bancroft Park, thanked Brett for spending the evening with the group a couple of weeks ago and for explaining the new drain plans for Groesbeck and Bancroft. There is an influx of new members who are concerned and opposed to the plan. Kaschinske stated it was a good meeting. The time gap between when the project was originally discussed,through the appeals process and the final decision created issues. Kaschinske introduced Marilyn Lee and stated she is part of the Garden Club of Greater Lansing and cares for the Blue Star Memorial Garden at Frances Park. Marilyn Lee would like the Memorial mentioned in the department's annual report since it is a memorial for all service people. Judith Filice, Friends of Frances Park, stated she has been involved with Frances Park for 30 years. The Friends were not aware of the work being done at Frances until it was started and they would like to have been made aware of the changes. Not knowing about the changes created a lot of consternation among neighbors. They like to be aware of what is happening at the park. Frances Park is highly regarded by everyone in the community. She would like to compliment the department for the restoration of the pavilion and concrete. They are in agreement with the decision to place a cedar pergola and to change it from a painted white pergola. However, they are very concerned with the destruction of the wisteria and the group would have liked to have input on whether or not all of the wisteria needed to be removed. The wisteria was at least fifty or sixty years old; and they feel if it had been pruned and fertilized that some of it could have been maintained. The group is anxious to be included in any type of future development or change within the park. They are willing to be fund raisers for the park. Mr. Kaschinske has shared with the group the plans for replacing the pergola at the rose garden and do major plantings within the park and they agree. They are pleased there is more staff in the park. The group is anxious that they be consulted before any major removal of a structure or plant material that has historic significance is done. If there is a major change in a park, the best thing the department can do is notify neighbors, distribute flyers or leaflets or go door to door. PARK BOARD MINUTES—MAY 13,2015 PAGE 2 Jim McClurken added Frances Park is one of the few carefully, planned formal gardens in the entire city.The plants that were put in were put in as foundation plants to last a century and should not be removed because they are large, especially when the park is overgrown with invasive honeysuckle. Brett Kaschinske stated he met with Judy and Phillip and further conversation will need to take place. Some plants such as arbor vitae used to be removed every 15 years and it has not been done for 35 years. Judy Filice stated the group is ready to help in anyway. The stone material used throughout the park should not be thrown away and they are reluctant to see any pre-fabricated materials from Menards or Lowes which would not fit with the park. Rick Kibbey stated he is glad to hear this discussion come up. The Board just passed a new master plan and one of the elements of the plan was greater attention to naturalization. The balance of naturalization is what is being talked about this evening. Many of these parks had a great deal of planning into the selection of plant materials and turf. Paying attention to those issues is a large part of maintaining them and not just mowing the grass. Brett Kaschinske suggested adding Frances Park plans to the June agenda for updates, and inviting Joe Wright who is now supervising the staff at Frances. Mike Hines stated he is a recent addition to the area and moved here in January. He has visited Frances Park, it is beautiful and the people that created the park had a very amazing sense of intuition with nature. The plants that were original were designed to last. We should not change or remove plants or trees that are 100 years old. The removal of the wisteria was devastating and any existing wisteria should not be touched. Veronica Gracia Wing inquired when the wisteria was removed. Brett Kaschinske stated the pergola needed to be removed and in order to do so,the wisteria needed to come off the pergola.The decision to remove the wisteria was not a decision by one, but several city staff including the foresters. Jim McClurken stated the wisteria could have been trimmed, but it was cut down and the roots were ground so this will not be back in our lifetime. Melissa Quon Huber stated the homeschool program is very appreciative of all the support they have from the Parks Department for the homeschool program and placing in the program guide. However, there were substantial issues with the information submitted for the program guide and they have gone to using their social media. Brett Kaschinske asked Melissa to forward to him what was submitted for the guide and if they are using social media does it need to be in the guide or could an ad be placed directing people to their website. Melissa Quon Huber stated what would be advantageous to them is if they were allowed to use the electronic means for disseminating their information for classes and not be required to submit information six months in advance. The timeframe for planning to get information in the printed guide is too far in advance. Brett Kaschinske stated we are always planning our programs several months in advance and placing an ad directing individuals to the homeschool website would also provide more space in the guide. BOARD MINUTES April 8, 2015 PARK BOARD MINUTES—MAY 13 2015 PAGE 3 Adam Hussain stated on page 3 under Park Stewardship discussion started with Friends of Lansing Parks and the bylaws, however there was a transition and discussion turned to the adopt a park program. Line two suggests the Board had a robust conversation about Friends of Lansing Parks, but there was no transition between the conversations to indicated the remainder of the text refers to adopt a park. Hussain would like the minutes to reflect a transition in the conversation. Page 4 under County Trail Millage the last line has "Seasonal workers started this week, so picnic tables and rash barrels..." the word rash should be "trash". Adam Hussain moved to approve the April 8, 2015 minutes with the above noted changes; seconded by Veronica Gracia- Wing. 7 yeas; 0 nays Motion carried NEW BUSINESS Averill Woods Neighborhood—Memorial Request Melissa Quon-Huber stated the Averill neighborhood centers around the area of Averill Park and Averill School and the Averill Woods Neighborhood Association (ANA) focuses their energy and volunteer work on the neighborhood. One of the things they have discussed is the addition of trees to the park.They have procured trees from the Board of Water and Light and would like to plant the trees, Dogwood and Bradford Pear, along the south side of the playground to create shade. They would like to install temporary plaques until they could raise funds for permanent plaques. The plaques would honor four residents who volunteered their time in the neighborhood and who have passed away. ANA would work with the Parks Department to place the trees. Rick Kibbey clarified there are two purposes to this request; one is to honor volunteers and the second is to shade the playground. To shade a playground would require a taller tree and his recollection is a Dogwood tree is usually an under growth tree. Kibbey also inquired how the plaque would be installed. Melissa Quon-Huber stated it could be on a post by the tree. Rick Kibbey stated anything but a surface plaque presents an issue with mowing unless it is back by the woods. Melissa Quon Huber stated they are flexible and if these trees cannot be used for the playground area,they will find another use for them. Veronica Gracia-Wing inquired what the next step is or is Park Board the final decision. Rick Kibbey stated this is not a renaming of a park or facility, and he had hoped this could be kept internal and not need to go through an entire memorial review. Brett Kaschinske stated he may need to put this through the entire process to avoid not informing everyone of a decision being made. Melissa Quon Huber stated she understands and is supportive of the decision. PARK BOARD MINUTES—MAY 13, 2015 PAGE 4 Adam Hussain stated what he heard from the Frances Park representative is that they want to be engaged in the conversation and this request is coming directly from a powerhouse neighborhood organization. Veronica Gracia-Wing asked Brett Kaschinske to check into the process. Brett Kaschinske stated the same criteria should be considered that was used for the Willard Walker request. Rick Kibbey stated this group is not asking to rename anything,they are only asking to plant trees and place plaques. Veronia Gracia-Wing suggested the Board follow the rules. She also reviewed the municipal code website regarding memorials. Rick Kibbey questioned the existence of the Memorial Review Board. Brett Kaschinske stated he would check on the status of the Review Board and obtain any documentation available on this matter. Veronica Gracia-Wing recommended voting on planting the trees and the placement of plaques. Adam Hussain clarified if the Board needs to vote on planting trees. Brett Kaschinske stated no. Frances Park has a memorial grove and in the past memorial trees have been planted there. Bryan Beverly inquired if there is a process for Frances Park and should the Board follow the same procedures. Brett Kaschinske stated there is not a process but they have steered memorial trees to Frances in the past which has the centralized location. Bryan Beverly moved to approve the planting of trees at this time by the Averill Neighborhood Association. Seconded by Adam Hussain. 6 yeas; 0 nays. Motion carried. OLD BUSINESS Museum Drive Brett Kaschinske stated he met with representatives from Impression 5 and R.E. Olds Museum to discuss the parking issues. There will be bus parking created north and south of Museum Drive, improved parking directions will be implemented from the Lansing Center to Museum Drive and Impression 5 will remove the overflow parking language from all of their literature. UPDATES Budget Brett Kaschinske reported the budget passed Council; however we will be going back to Council with fees which are late fees rather than increases. Maguire Park A message board will be installed at the confluence of trails. Friends of Lansing River Trail will reimburse the City for one-half. PARK BOARD MINUTES—MAY 13,2015 PAGE 5 Summer Playground Staff We are still in need of summer staff Volunteer Proiects Cleanup projects took place at Averill Park,Tecumseh Park and Frances Park. The volunteer tool trailer has been extremely useful to groups. Bancroft Park Update provided earlier in the meeting under statements of citizens. Meeting adjourned at 8:45 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved June 10, 2015 PARK BOARD MEETING Foster Community Center June 10, 2015 MEMBERS PRESENT: Adam Hussain,James McClurken, Gib King, Rita O'Brien,Veronica Gracia-Wing, Bryan Beverly, Paul Holland, Rick Kibbey MEMBERS ABSENT: None OTHERS PRESENT:PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary;Join Flaherty; Terry Link, Peace Education Center; Russell Krish t. CALLED TO ORDER: 7:02 p.m. by Adam Hussain ADDITIONS/DELETIONS TO THE AGENDA 17 r._.. .. Brett Kaschinske added to new business Zip Line at Burchard Park and under updates home school classes-,-teen programs, summer camp enrollment, concerts, cemetery complaint and Moore Park pool. Gib King asked to add under updates the Grand Fish Rodeo. Adam Hussain inquired if the August meeting would be at the concerts this year. Brett Kaschinske stated the concert is not on the Park Board meeting night, but the Board would be invited to the sponsor appreciation evening. STATEMENTS OF CITIZENS Terry Link, Peace Education Center,would like to collaborate with the City, Park Board and neighborhood groups to develop space in an existing park around a peace theme. Link would like walking areas, gardens and memorials to those who have dedicated their lives to peace projects. Rita O'Brien inquired if Link would facilitate the program. Link stated they are all volunteers without a budget and would be more useful in playing a role in creating the group, but they would be willing to buy the peace pole. Brett Kaschinske inquired if re-naming a park would be involved. Terry Link stated it could be a possibility, but one example he gave is a grove was planted and named within a park not requiring the re-naming of the park. Brett Kaschinske inquired if there were any park activities that would not fit into a peace park. Terry Link stated it would be up to the "peace board" but he would believe it would be quieter activities. One example would be acoustic music. Gib King stated he would like a formal presentation. Terry Link stated he would defer to the Park Board for ideas since the Park Board is familiar with the parks and this should be a collaborative effort. Rick Kibbey stated he believes there are two peace areas in parks already; one at Hunter Park and one at Elizabeth Park which is a township park. Elizabeth Park area needs attention and is in a neighborhood which could use some centering. Kibbey recommended Link speak with Joan Nelson. LANSING PARK BOARD MINUTES—JUNE 10, 201S PAGE 2 Rita O'Brien stated she like the idea of this project and using underutilized parks. Gib King inquired about the removal of the amphitheater at Riverfront Park. Kaschinske stated there are plans; however it is located in the flood plain which presents limitations. Jim McClurken stated it would be nice to have more peace memorials and he is willing to act as the Park Board's advocate if Mr. Link wants to pursue the project. John Flaherty, stated he had a friend who was riding on the river trail the other evening and was stopped by a police cruiser. Flaherty would like clarification on closing hours for the river trail. Brett Kaschinske stated the hours are the same as our parks, which are dawn to dusk. John Flaherty stated he could not find the hours of parks anywhere, but he found in the City Ordinance that the parks close at 10 p.m. Kaschinske stated in the summer that would be accurate, however in the winter hours would not be that late. Kaschinske stated he would check the ordinance. Brett Kaschinske stated he met with other area park directors yesterday and those who have trails the trails are considered part of the park and park hours. John Flaherty inquired if bikes are allowed on the trail at night. Brett Kaschinske stated there are a number of issues being addressed and he is looking at other municipalities for rules. He understands the bikers point and because the trail goes through various jurisdictions we need to work together. Gib King stated maybe a commuter's clause could be added to the rules. NEW BUSINESS Bob Kramer Banner Brett Kaschinske stated an application was included in the Board's packet. Bob Kramer was a scorekeeper at Kircher and a team manager for years. Bob passed away unexpectedly and the players are asking to put up a banner in the outfield at Kircher with his name and number. Paul Holland inquired since this is not renaming the field, if they have to go through the process. Brett Kaschinske stated he wants these to go through the Board, however he had a discussion at Cabinet to clarify this and these requests do not need to go through the Memorial Review Board. Paul Holland requested the party requesting the banner pay for a criminal background check. Brett Kaschinske stated Bob Kramer was a City of Lansing contract employee and a background check was performed on him for employment. Gib King inquired how the long the banner would be at the field. Veronica Gracia-Wing would like to see the printer's mockup of the banner. LANSING PARK BOARD MINUTES—JUNE 10, 2015 PAGE 3 Paul Holland inquired what criterion is used to determine who can have a banner. Rick Kibbey inquired if this is a vinyl banner and is there a time limit. Veronica Gracia-Wing inquired if the Park Board approves this banner, is there an agreement the requesting group signs. Paul Holland inquired if there is enough space for banners and advertising. Rick Kibbey clarified the Board is asking for a background check and an agreement with a time limit of 2 years maximum with an option to re-apply. Gib King moved to move forward with the above recommendations. Veronica Gracia-Wing seconded. 8 yeas; 0 nays Averill Woods Brett Kaschinske stated he met with Melissa Quon Huber today to choose locations for the four(4) trees they have acquired from BWL. In order to proceed with the plaques, Kaschinske stated he needs from the Board their approval on the 4 citizens Averill presented last month. Rick Kibbey inquired if the plaques are attached to rocks or flush in the ground. Brett Kaschinske stated he is ok with the plaques as long as they are flush with the ground and do not interfere with mowing. Veronica Gracia-Wing stated since the Board is requiring a background check on Bob Kramer, background checks should be done on each of these individuals. Paul Holland stated ICHAT could be used. Veronica Gracia-Wing stated this should be in the application and the groups requesting the memorial should pay for the background check and submit it with the application. Rick Kibbey clarified the motion is to have the plaques attached to stone or flush with the ground, background checks on the individuals and receive tree approval from Forestry. Paul Holland moved contingent upon receiving ICHAT clearance; Bryan Beverly seconded. 8 yeas; 0 nays NEW BUSINESS Zip Line Brett Kaschinske reviewed the schematic examples of the proposed zip line at Burchard Park. The City has concerns with the BWL lines and city lines that run under this area. There has been a meeting with the Walnut Neighborhood and Joel Ferguson. This is a company presenting this idea and there would be a lease of city land involved. The Planning Department is currently performing an ACT 33 review. Gib King clarified this was brought to the Board to agree on the idea and plan or not agree. Kaschinske stated yes. LANSING PARK BOARD MINUTES—JUNE 10, 2015 PAGE 4 Paul Holland stated he has concerns with the large structures that are being proposed and the impact on the park and what will happen to the structures when the company is no longer on the site. Veronica Gracia-Wing stated she likes the concept, but not at Burchard Park. Rita O'Brien agreed. Gib King stated this would be a major attraction. This is a great area with the rapids over the dam, but he also understands the opinions of the other board members. Adam Hussain stated he would want to see more information on the project. More information such as hours of operation, revenue projections, costs, etc. regarding the project need to be presented to the Board. Gib King inquired what the Board needs to do at this point. Jim McClurken mentioned the bus issues that currently exist on Museum Drive and how would the traffic of this project impact Old Town businesses and parking. Some businesses could benefit, but others would not. Paul Holland stated he is concerned when the business is gone and what happens to the structures, similar to the silos that were taken down, who is responsible. Brett Kaschinske stated this would work similar to Hope Soccer Complex. Written in the lease agreement would be a security deposit. Rita O'Brien inquired what the background is on the company involved with this project. Brett Kaschinske inquired if the Board is interested in this location. Paul Holland stated there is no proposal to justify this location and moved that the Park Board would not be in favor of this project at this location. Veronica Gracia-Wing seconded. Gib King suggested Old Town Commercial Association and the Old Town businesses be consulted before this location is ruled out. Bryan Beverly stated he has difficulty with voting either way without more information. Paul Holland voted not to accept at Burchard Park. 6 yeas; 0 nays. Gib King moved to accept a proposal of a zip line in Lansing or Old Town as long as more information is provided such as a site proposal, feasibility analysis, and economic impact. Paul Holland included a financial statement of company also be included; and Rick Kibbey added profile of industry. Bryan Beverly seconded with the aforementioned provisions. 8 yeas; 0 nays Frances Park At the May Park Board meeting, Brett Kaschinske said he would provide an update on the projects at Frances Park. A packet with pictures of the work being done at Frances and descriptions of the projects was provided. River Trail Millage Brett Kaschinske stated the County is recommending The Mannick Smith Group as consultants for the River Trail millage and details hopefully will be completed by the end of the month. The City met with the county controller and Director to discuss the City's proposal for maintenance. LANSING PARK BOARD MINUTES—JUNE 10, 2015 PAGE 5 UPDATES Construction Projects-Kaschinske reviewed the various paving projects, provided an update on Beacon Field and indicated all financing was received, stated Cherry Hill will have accessible sidewalks to connect to the launch and we are waiting for the DEQ permit, and additional grant money for the launch at Tecumseh was not received but the original amount of money is still in the CIP budget. Grants Received - Received a $5,000 sporting goods grant from Dr. Pepper and $25,000 from NRPA for an educational nutrition component for kid's camp and after school programs. Mayor's Walk—There were over 500 participants who did the traditional walk and 60 who took advantage of the canoe/kayak portion of the event. Kids Camp Enrollment—Kaschinske provided enrollment numbers for the various sites. Maguire Park—The Friends of Lansing River Trail installed a message board that will be used to showcase the river trail map, rules and other information. The bike repair station has been installed and is ready for use. Cemetery Complaint- Brett Kaschinske stated there was an individual,Jim Currin, who contacted the press regarding a complaint about North Cemetery and the condition of the head stones. Someone had stolen a washing machine from a nearby apartment complex and dumped it at the cemetery,this has been removed. A tree fell and damaged the fence; we are researching companies and repair costs. The headstone damage has been caused by age and acts of nature, a letter was written to Mr. Currin stating the headstones are the property and responsibility of the individual/family. Moores Park Pool- has issues with the liner so the pool opening has been delayed one week. Concert in the Park—the first concert is this evening Home School Classes- Brett Kaschinske stated at the May meeting Melissa Quon-Huber had concerns about the accuracy of the home school class information in the activities guide. Kaschinske had a stack of e-mails with changes and corrections that transpired from the home school group for the winter/spring guide. In view of the multitude of e- mails, changes and corrections the guide for fall 2015 will list their website and direct individuals to contact the home school website for class information. REMARKS BY BOARD MEMBERS Gib King reminded everyone about the Grand Fish Rodeo and provided details on the events and prizes. Meeting adjourned Respectfully Submitted: Kellie Brown, Park Board Secretary Approved September 9, 2015 PARK BOARD MEETING Foster Community Center September 9, 2015 MEMBERS PRESENT: Rick Kibbey,James McClurken, Paul Holland, Gib King, Bryan Beverly, Rita O'Brien, Rosalinda Hernandez MEMBERS ABSENT: Veronica Gracia-Wing OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary; Sandy Wolfe and Stacy Locke, Peckhan; Chris Mackey;Trek Vandecar CALLED TO ORDER: 7:02 p.m. ADDITIONS/DELETIONS TO THE AGENDA None ? STATEMENTS OF CITIZENS Sandy Wolfe stated she currently lives in East Lansing at a rehabilitation center so she is not currently-.a Lansing resident, which stops her from being a member of a City board and she would like to see the rules changed. -Rick Klbbey'stated the residency guidelines are set forth in the City Charter and City Ordinances and have to be changes and approved by the Mayor and Council. Also the Mayor selects and appoints Board members to the various boards for approval by Council. BOARD MEETING MINUTES Paul Holland moved to approve the June 10, 2015 and July 8, 2015 minutes as submitted; seconded by Bryan Beverly. 7 yeas; 0 nays Motion carried. NEW BUSINESS Election of Officers Rick Kibbey stated he would be pleased to serve again or step down. Veronica has shown an interest in chairing the Board, however she is not present this evening. Rick Kibbey opened the floor for nominations for Vice President of the Board. Bryan Beverly nominated Veronica Gracia- Wing, Paul Holland seconded. Kibbey asked for other nominations three times, hearing no other nominations Bryan Beverly moved to approve Veronica Gracia-Wing as Vice President. 6 yeas; 0 nays Motion carried. Paul Holland nominated Rick Kibbey for Board President; seconded by Bryan Beverly. Hearing no other nominations, Bryan Beverly moved to approve Rick Kibbey as President. 6 yeas; 0 nays. Motion carried. LANSING PARK BOARD MINUTES—SEPTEMBER 9, 2015 PAGE 2 Naming, Re-Naming Memorial Policy Brett Kaschinske stated the Board had asked for guidelines and a policy for renaming parks and structures. Rick Kibbey stated he liked the addition of geographic and historic names. Rosalinda Hernandez inquired if the person needs to be deceased. Not necessarily as the Board recently had a request to rename St.Joe Park after Willard Walker who is not deceased. Brett Kaschinske stated these are guidelines and not hard set policies. Also, the annual maintenance and long term maintenance costs have been included in the new policy. Rick Kibbey inquired if the Board wanted to vote on this or take time to review it and go over it at the October meeting. Both Bryan Beverly and Paul Holland stated they would like to act on it at the next meeting. Park Board Rules—Revised Brett Kaschinske stated the Board passed an amendment to the Park Board rules in February to change the wording regarding the number of members necessary to be a quorum when there is not a full board. The version provided this evening is the same amendment voted on in February with some word changes that were made by the City Attorney, but do not change the previous approved changes. Paul Holland moved to accept the few word changes to the already approved amended Park Board Rules; Bryan Beverly seconded. 7 yeas; 0 nays. Motion carried. OLD BUSINESS Skate Park/Bike Rules Rick Kibbey stated there was a presentation and discussion at the July meeting regarding bike use at Ranney Skate Park and it was requested the bike riders and skaters would get together and return with recommendations and rules for the two groups to utilize the skate park. Trek Vandecar provided a proposed set of rules and policy to implement the change to the board members. LANSING PARK BOARD MINUTES—SEPTEMBER 9, 2015 PAGE 3 September 9`h,2015 Tea_ nney Park-Allowing Bicycles 1. Bikers and Skateboarders Represented a. Created two different petitions: One produced using ipetitions.com and one produced via MS word and distributed among the East Lansing and Lansing community. b. Hundreds of signatures were obtained which included: bikers,skateboards,parents,and community members signed. These signatures represent the overwhelming support for the Biking and Skateboarding community. c. Gained support from local skateboard and long board shop,Action Board Shop. d. Trek Vandecar,owner of local Bike and Skateboard shop,is representing both skateboards and bikes. e. All conflicts with aggressive skaters have been resolved. Skaters originally opposed of allowing bikes in Ranney Park have signed the petition and agree that Bike need to be allowed at the park. 2. Ranney park Rule Chanl,� a. Current rule sign at Ranney Park will be replaced or restored. Revealing of new sign at the"Re-Opening"event of the park b. All signs that prohibit the use of Bikes in the park will be removed and destroyed. I c. New Rules for Ranney ark as Follows- I. Bikes are permitted in the Ranney Park with the use of plastic pegs,pedals and bar ends. No metal pegs,pedals or bar-ends will be permitted in the park. If. Wearing a helmet,kneepads,elbow pads,and wrist guards is stronger recommended and should be used at all times.Know your ability and ride and/or skate accordingly. III. The following items and activities are prohibited: Littering and Glass Containers, IV. The use of Drugs of Alcoholic Beverages is prohibited. V. Graffiti in the Skate/Bike Park is prohibited and will not be tolerated.Please keep all park surfaces clean,as graffiti will close the park for paint removal. VI. The following modifications to the park are prohibited: Installing and/or removing Grind Rails,Jumps,Benches and Trashcans. VII. Most importantly have ride safely and have fun *Addition of any other General City of Lansing Park Rules that are necessary 3. How to Implement/Introduce Rule Change a. The Bike Shop will sponsor a"Re-Opening"event at Ranney Park in celebration of Bikes being allowed. i. All community members will be welcome,along with Bikers,Skateboarders,and families. ii. Local News stations will be invited for the"Re-Opening"event. LANSING PARK BOARD MINUTES—SEPTEMBER 9, 2015 PAGE 4 Bryan Beverly inquired about 1E and the statement skaters originally opposed allowing bikes in the park. Trek stated yes they had because it was stated as a rule and they were also concerned about the metal pegs. Rick Kibbey stated the general question is can these two activities co-exist. Rick Kibbey inquired about C6 and asked for clarification on what the grind rails, benches and trash cans are used for. Trek Vandecar stated someone put in a rail at the park to ride on and also they will move trash cans and benches to use for stunts. Brett Kaschinske stated he has looked for the rail and has been unable to locate it. Trek Vandecar stated the individuals that put the rail in did a good job and he would be happy to meet at the park to provide the location. Brett Kaschinske stated he has followed up with Team Pain regarding bikes in the park. When the park was first opened, bikes and skaters were not together because of the large number of participants using the facility and the volume could not be managed safely. Bikers and skates do co-exist in newer parks. Brett Kaschinske stated he would not have an issue with the rules, especially if plastic pegs on the bikes are used. Paul Holland stated at the last meeting it was bikers versus skaters and he has concerns about the self-enforcement of the policies and rules. Trek Vandecar stated originally there was a $50 ticket issued for bikers using the park and maybe that could be implemented again to those not using plastic pegs. Bryan Beverly referred to the July minutes and referenced the comment about the former Parks Director, Murdock Jemerson, and there not being enough space for both bikes and skaters. Brett Kaschinske stated he spoke with Tim Payne and that is not the case. Gib King moved to accept the rules presented with modifications by the Park Board to allow bikes at Ranney Park. Seconded by Bryan Beverly. 7 yeas; 0 nays. Corrections will be made and the revised rules will be presented to the Board to accept and plans will be established to implement signs and enforcements. Motion carried. Bancroft Park Brett Kaschinske stated this is a $12,000,000 project and the county has already spent$6,000,000. This has been an ongoing project for a number of years and the agreement was signed in 2009. Gib King clarified the drain is going through the golf course and not the neighborhood. Brett Kaschinske stated yes, it is going through the course and into Bancroft Park. The pond system to clean the water will be similar to Fairview Park. Brett Kaschinske stated there is currently a sledding hill which ends at the edge of a pond. We have the opportunity to move the dirt at the time of construction from the course to Bancroft to create a different sledding hill, which would save money and allow for the addition of tees on the course. LANSING PARK BOARD MINUTES—SEPTEMBER 9, 2015 PAGE 5 This idea has been presented to the Friends of Bancroft and we are waiting to hear back from them. Rick Kibbey would like to create a question and answer sheet to answer the questions the Friends had regarding this project to provide clarification. Brett Kaschinske stated he could use the article in the ENO newspaper the Friends submitted and consult with Brian Censi to create the question and answer sheet. Jim McClurken stated the other questions were about the road at Bancroft and who will be driving on it. Also, about the trees that will be cut down. He spoke with the drain commissioner who has documentation from the neighborhood from previous meetings which supports accessibility. Also,the group that was at the last board meeting is a cross country bike group that does not want roads. Brett Kaschinske stated the new president of Friends of Bancroft Park lives in Williamston. Rita O'Brien stated she is unclear on the projects, the final results and what it will look like. Brett Kaschinske offered to show Rita, or anyone interested the schematics of the project. Brett Kaschinske stated the drain commissioner has met with the Park Board and with the Friends over the years and the City and County have done their due diligence. Zi line Brett Kaschinske stated the site at Old Town and Turner Dodge will not work. We are currently looking at options at Riverfront Park. Brett Kaschinske stated if this Board does not want a zipline anywhere in the city, he needs to know. Gib King stated the vote regarding the zipline was to research other locations. Tennis Lights Brett Kaschinske stated the proposal from a few individuals in the neighborhood was to increase lights at the Letts Center tennis courts to allow for night play. If we were to put LED bulbs in the current light fixtures to allow night play, it would require approval from the neighbors that surround the tennis courts and the lights would need to be put on a timer. The costs from BWL are approximately $60,000, and the upgrade would still not meet the standards set for evening recreational tennis play. Gib King recommended the neighbors requesting this come to the Board with possible grants, such as USTA. Women's Historical Brett Kaschinske stated the Mayor sent a letter, which was forwarded to Board members, but there has not been a response yet. LANSING PARK BOARD MINUTES—SEPTEMBER 9, 2015 PAGE 6 Beacon Field The grand opening went really well.Veronica, Bryan and Paul attended. The individuals who stayed to play is exactly who we want there. This is a great example of private money, city money and grant money being combined for a project. River Trail Brett Kaschinske verified the Board Members received the list of county meetings. He would like representation at the meetings. Rita O'Brien asked for a write up on why individuals should attend the meeting and what the Park Board members may say. Kaschinske stated Lansing was one of the areas that passed the millage and Lansing makes up 40%of the population and contributes over$900,000 annually to the millage fund. Meeting adjourned at 8:35 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved November 18, 2015 PARK BOARD MEETING Foster Community Center October 14, 2015 MEMBERS PRESENT: Rick Kibbey,Veronica Gracia-Wing, Bryan Beverly, Rosalinda Hernandez MEMBERS ABSENT: Paul Holland, Gib King, Rita O'Brien,Jim McClurken OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary;John Flaherty, Friends of Bancroft Park;Trek Vandecar CALLED TO ORDER: 7:00 p.m. ADDITIONS/DELETIONS TO THE AGENDA Kaschinske added under updates Grand Woods Park, River Trail map and Fall Activity Guide STATEMENTS OF CITIZENS None BOARD MEETING MINUTES Tabled until November meeting due to lack of quorum Motion carried. NEW BUSINESS Naming, Re-Naming, Memorial Policy Kaschinske stated this has been on the agenda for a couple months. Last month the Board requested to review the policy and come back to the October meeting to vote. Due to lack of quorum, this item will be moved to the November meeting. Park Board Rules Kaschinske stated there has been a change in city attorneys and since this was last brought to the Board, item seven (7) regarding attendance has been added to correspond with the City Ordinance. Kibbey tabled item until the November meeting. Gracia-Wing inquired about adding a rule in reference to rule eight(8) which states the Board shall schedule at least one regular meeting each month and the practice of not holding an August meeting. Kaschinske stated in the past the August meeting fell on the last concert of the season and sponsor appreciation night. Also,August usually was a light agenda item month. Brown stated when the annual schedule is submitted to the Clerk and Council offices in December for the following year, notation is made there will not be an August meeting. Gracia-Wing was satisfied with this process. PARK BOARD MINUTES—OCTOBER 14, 2015 PAGE 2 Crego Park Cell Tower Kaschinske stated Verizon has requested to put a cell tower at Crego Park. Kaschinske reviewed the area on Google maps, which would be the area used in the past for leaf recycling. The tower would be visible from the River Trail, but the department has not received calls regarding visibility with the other towers on park land throughout the city. Board members requested to know the installation time period, exact location within Crego, what type of lights will be on or around the tower and would they be a nuisance for the surrounding residents, what type of plantings will be replaced around the tower, the monthly rent and could it be less of an industrial color. This item has been tabled until the November meeting. Fairway Lane Lot Kaschinske provided an aerial view of the area on Google maps. This parcel is park land, but it is not dedicated park land. The lot is .44 acre, is in a residential area and the department does not have a need for the parcel. To sell the property it would go through an ACT33 process, come back to the Park Board to vote and then to the Planning Board. Kibbey inquired about the zoning, which is"A" residential, and bill boards. Kaschinske stated there is a moratorium from the Granholm administration on installation of bill boards. Annual Report Kibbey stated this is a great opportunity to correspond with the Mayor and Council on what the Board has done. Kibbey stated he would work on the report and inquired who else would be interested. OLD BUSINESS RanneV Skate/Bike Rules Kibbey stated the Board had asked for the skate and bike community to put together rules for Ranney Park to include both the use of skate boards and bikes at the Park. The rules were presented at the September meeting and the Board accepted the rules. Gracia-Wing reviewed the September minutes stating the new rules would be revised and brought back to the Park Board to vote on. The revised rules were included in the October packet. Kaschinske stated the standard is to list the top three (3) rules and provide a QR code to-the complete set of park rules. Gracia-Wing stated she would like all the rules listed to provide accountability. Kibbey would like the rule regarding "Shared Space" to be moved into the top three (3). Gracia-Wing asked that Kaschinske check into the guidelines regarding electronic voting on agenda items. PARK BOARD MINUTES—OCTOBER 14, 2015 PAGE 3 UPDATES Zip Line Kaschinske stated there is a meeting scheduled at the end of October with Jarl Brey, Chad Gamble and Scott Keith to discuss a proposal to place the zip line at Riverfront Park near the train trestle bridge. River Trail Millage Kaschinske stated the first meeting was held on September 30 for the southern portion and Delhi. There were about 35 people in attendance and the majority of the conversation was on the River Trail and not the Delhi portion. There are concerns about flooding under 196 and the main focus was on maintenance being first with safety second and connectivity third. There will be six (6) meetings total;the next one in Lansing will be November 12 at Foster Center. There will be an on-line survey that will be sent out later. Tennis Lights at Letts Kaschinske met with the Westside Neighborhood Association and presented the figures provided from BWL for lights. The current lights would need to be replaced and the total cost is approximately$59,000. There would need to be approval from the surrounding neighbors and at this time there is not an apparent need for the lights to proceed with the request. Programmer Position Kaschinske stated we are currently in the testing and selection process. Hopefully the positon can be filled by Thanksgiving. Beverly inquired what the process is. Kaschinske stated the posting is down, HR is currently testing candidates, HR will score the tests and interviews will be held. Beverly inquired what the transition process entails. Kaschinske stated there is not currently anyone in the position to transition from. There is a programmer at Letts; also the Manager will provide training on city policies and procedures. The individual's skills and experience will be evaluated and staff may or may not be relocated depending on the needs of the center and the best staff to meet those needs. Bancroft Park Kaschinske stated there was the potential to move dirt from the drain project at Groesbeck to Bancroft Park to create a sledding hill in the park. He spoke with Jeff Potter and Jeff Cornell from the Friends of Bancroft and they are not interested in a manmade hill. There may be an opportunity to use some of the fill to flatten out Bancroft . Kibbey stated Friends of Bancroft sent out an invitation to Board Members to tour the park tomorrow,Thursday, October 15 at 3 p.m. Gracia-Wing inquired if there could be more advance notice sent to Board Members. She would like to tour the park, but is not able to on the short notice. PARK BOARD MINUTES—OCTOBER 14, 2015 PAGE 4 John Flagherty stated they could do another tour and will e-mail the board to schedule an additional date and time. Grand Woods Park Kaschinske stated there was an article in the State Journal regarding the sale of the property. The article was generated by Delta Township. The City has been in discussion with Delta, Lansing residents voted to approve the sale in November 2014. The terms still need to be worked out and it would need to go before the Delta Trustees and Lansing Council for approval. The property was appraised at$764,000 including the buildings. Delta had the appraisal done and the City is comfortable with the figure. All but fourteen (14) acres of the property is in the flood plain. River Trail Map/Community Activity Guide New maps and the Fall 2015 guide were distributed to Board members. Meeting adjourned at 8:40 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved November 18, 2015 PARK BOARD MEETING Foster Community Center November 18, 2015 MEMBERS PRESENT: Rick Kibbey,Veronica Gracia-Wing, Bryan Beverly, Rosalinda Hernandez, Paul Holland, Rita O'Brien,James McClurken (arrived after 8 p.m.) MEMBERS ABSENT: Gib King OTHERS PRESENT: Brett Kaschinske, Parks and Recreation Director; Kellie Brown, Board Secretary;John Flaherty, Friends of Bancroft Park;Trek Vandecar;Jarl Brey, Capitol Zip CALLED TO ORDER: 7:05 p.m. ADDITIONS/DELETIONS TO THE AGENDA Rick Kibbey added update on County Trails Millage meetings; Brett Kaschinske added Baseball Complex '^ STATEMENTS OF CITIZENS None BOARD MEETING MINUTES Bryan Beverly moved to approve the September 9, 2015 and October 14, 2015 minutes as submitted; seconded by Veronica Gracia-Wing. 6 yeas; 0 nays Motion carried. NEW BUSINESS Capitol Zip Line Jarl Brey, Capitol Zip, stated he attended the July 2015 Park Board meeting and presented a plan for a zip line located in Old Town. It was recommended by the Board to review other sites for the zip line. Brey stated he met with Brett and reviewed a location near Turner Dodge and recently met with Brett and other City representatives at Riverfront Park. Those meetings led to a new proposed site located at Saginaw and Grand, north of Saginaw Street. Brey provided a presentation with two plans for the new site, size of structure,floodway area and footing information. Plan A has the course and landing tower parallel to Saginaw and Plan B has the course located further north placing the zip line on an angle across the bridge. Plan B does not appear at this time to present any issues with existing infrastructure. Brey has spoken with Norfolk Southern about leasing the land for Plan B and they are receptive to the idea. He is also working the building owner to utilize the Ellis building for their retail space. Parking options have also been discussed. Gracia-Wing inquired what trees would need to be removed for the project. Kaschinske stated nothing more than 50' tall or 15" in diameter. Holland stated he preferred Plan B and prefers this location to the proposed location presented in July. Gracia-Wing agreed. Holland inquired if the City would sign off on the permits and does the City have appropriate staff to do so. PARK BOARD MINUTES—NOVEMBER 18, 2015 PAGE 2 Kaschinske stated he thinks so when you consider the buildings in downtown Lansing and they start with steel pilings. Gracia-Wing inquired about a time line. Brey stated the timeline is based on investment finalization. Kaschinske stated there will be DEQ filings and since this is on park land it will need to go to the Planning Board. Hernandez inquired what the cons are. What is the public input, have there been injuries and what are the liability issues. Kaschinske stated there are few residents in the area and Plan B option has less interference with the River Trail. Brey stated the harness mechanism does not allow participants to detach themselves. This manufacturer has equipment placed all over the world and there has been one fatality and participants would sign a waiver. Brey stated they are offering a percentage of gate revenue back to the Parks and Recreation Department and their plan is to offer leadership programs in cooperation with the Lansing School District. Holland made a motion to continue with discussion on the project with a preference to site Plan B with the second choice being site Plan A and contingent upon all negotiations discussed this evening; seconded by Bryan Beverly. 6 yeas; 0 nays Motion carried. Lansing Boat Club Property Kaschinske stated the Lansing Boat Club owns a piece of property on the south side of the river west of Waverly Road. The parcel attaches to Fulton, Fine and Hunters Ridge Parks. He is proposing purchasing the property with a Michigan DNR land acquisition grant. Gracia-Wing inquired Lansing Boat Club's status on this purchase. Kaschinske stated they have signed off to sell the property. Gracia-Wing inquired about the purchase price. Kaschinske stated land acquisition grants are based on assessed/appraised value and the City's match would probably not be any more than $25,000 and there are funds available in the department's acquisition account. Beverly moved to move forward with the purchase of the property; seconded by Holland. 6 yeas; 0 nays. Motion carried. Renaming Westside Park—Rudy/Dorothy Wilson Kaschinske stated this request is from the office of Mayor Bernero and was mentioned at Mr. Wilson's memorial. Kaschinske stated the estimated cost of the sign is$1,500.00, plus installation. Holland moved to table this request until Old Oakland Neighborhood Association is contacted; seconded by Hernandez. 6 yeas 0 nays. PARK BOARD MINUTES—NOVEMBER 18, 2015 PAGE 3 Motion carried. Gracia-Wing stated Mr. Wilson was associated with the Westside Neighborhood Association and this park is not part of W NA. BWL Easement Kaschinske stated this is located at Westside Park and the current easement is on the rail property. This is an easement to put underground utilities in the park and eliminate the need for utility poles. There would be no need for tree removal. There is a cost to hook up and provide utilities to the north end of the park. Kibbey has concerns about the cost for the additional hook up the City is requesting and BWL is getting the easement at no cost. This agreement is tabled until next month pending more information on the financial arrangements. OLD BUSINESS (All items have been presented and discussed at previous meetings) Ranney Skate Park Bike Rules Holland inquired if these have gone to the City Attorney. Holland moved to approve the rules with review by the City Attorney; seconded by Beverly. 6 yeas; 0 nays Motion carried. Naming, Re-naming, Memorial Policy Holland stated he appreciated the work that was put into this and moved to approve the new guidelines; Beverly seconded. 6 yeas; 0 nays. Motion carried. Park Board Rules Kaschinske stated these were approved previously, however the new City Attorney assigned to Parks added item seven (7) to the rules to correspond with the City Charter. If a member is absent for more than three (3) unexcused absences annually, the member may be removed from the Board by an affirmative vote of 213 of the members serving on the Park Board, excluding that member. Beverly moved to approve; seconded by Holland. 6 yeas; 0 nays Motion carried. Crego Park Cell Tower Kaschinske provided a map with the new site location within Crego Park. The new site is further from the River Trail and provides room for tree debris caused by large storms. Gracia-Wing moved to approve the new site; seconded by Beverly. 6 yeas; 0 nays PARK BOARD MINUTES—NOVEMBER 18, 2015 PAGE 4 Motion carried. Fairway Lane Kaschinske reviewed where the property is located. Holland moved to support the sale of the property; seconded by Beverly. 6 yeas; 0 nays Motion carried. UPDATES Bancroft Park Kaschinske received a letter from Brian Cenci, engineer for the Groesbeck drain project providing answers to the Board's questions regarding the article in the paper. The document will be e-mailed out to Board members. Kaschinske stated there was a pre-construction meeting last week and the project will start on Groesbeck first. Kaschinske stated the entire project has been agreed upon and the City has received payment. Hernandez commented at the walk through at Bancroft Park the Friends stated they do not want the sidewalk, the new sledding hill or the pathways paved. Baseball Complex Kaschinske stated there is a plan, in its infant stages, for a baseball complex similar to the concept of Beacon Field. More information will be forthcoming at future meetings. Meeting adjourned 9:00 p.m. Respectfully Submitted: Kellie Brown, Park Board Secretary Approved January 13, 2016