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Home My WebLink About2009 Park Board Minutes PARK BOARD MINUTES January 14, 2009 Letts Community Center MEMBERS PRESENT: Rick Kibbey, Dusty Fancher, Paul Carrier, Brian Smith, Tina Houghton, Ron Lott (arrived at 7:40 p.m.), Cynthia Ward (arrived at 8 p.m.) MEMBERS ABSENT: Patrick Murray (excused) OTHERS PRESENT: Murdock Jemerson, Parks and Recreation Director; Robert Peterson, Ingham County Road Commission (ICRC); Paul Dykema, Lansing Parks and Recreation; Kenetha Gibson, CABMX; Judith Filice, Frances Park; Harold Leeman, Senga (Penny) Knupp, Claude Ramey, Rose Coultes, Ron Coultes, Gier Advisory Board; Sara Speigel, Robin Sackevich, Friends of Greater Lansing Dog Parks; Representatives from Wilcox; Brett Kaschinske, Lansing Parks and Recreation; Marcus Wells, Lansing Parks and Recreation Intern; Ira Fields, Capital City Renegades; Kellie Brown, Interim Board:Secretary- CALLED TO ORDER: 7:04 p.m. ADDITIONS/DELETIONS TO THE AGENDA: None STATEMENTS OF CITIZENS: Loretta Stanaway stated in the CIP list $75,000 was set aside for cemeteries which she supports. There is $75,000 for a city wide park map and another$75,000 for the River Trail map, and it seems these could be incorporated into one map and she would encourage the savings be used for the Fratcher Foundation match. Judy Filice asked if this is the time to bring attention to the second phase of Frances Park. Kibbey stated it is on the agenda and will be addressed by staff. Filice stated they have done several walks around the park with Dick Schaefer, have ideas for the trails and the sub-committee will be meeting in the next week and they hope for the Board's approval. Ira Fields, Capital City Renegades, stated their club has had a meeting and they are willing to put in $1,000 worth of Frisbees in the building at Waverly to be used like a pro shop on consignment. Kibbey stated there are groups ready to go with the re-purposing of Waverly and it would make sense to make this process start. Kenetha Gibson, CABMX, stated she has a line on free high pressure sodium lights from the GM plant on W. Saginaw. She spoke with Carol Munroe and was told she needed to speak with Mr. Jemerson about the installation of these lights and the electrical costs. Jemerson indicated to get the information to him and it would be a budgetary item to discuss. Harold Leeman, Gier Advisory Board, stated there are other Board members coming to support the Gier gym expansion. This item has been on the priority list for a long time and it is the Gier Board's hope that the Park Board would support it and recommend it to the Mayor. He would like the Park Board to understand the funding has been set aside, the Gier Board has waited patiently and the gym has become a safety issue. LANSING PARK BOARD MINUTE JANUARY 14, 2009 PAGE 2 Penny Knupp, Gier Advisory Board, commented one other point about the Gier gym expansion, besides the safety and poor condition of the floor, is the expansion would allow the Parks Department to use the gym for more activities where we would not have to rent school facilities and would reduce the costs incurred by the Parks Department. Kibbey stated he was going to recommend before deliberation that this project is a safety issue and it is listed on the CIP list as a number five and a number one is what has to be done for safety reasons and because of the injury situation and the crowds, this project warrants a priority one. Rose Coultes, Gier Advisory Board, stated the Gier gym is a safety issue and the floor is in bad shape and there are other issues as well. Houghton asked what was proposed for the floor and would it be rubber again. Brett Kaschinske stated it is the best all purpose floor for craft shows, kids who do not have gym shoes, but we can investigate options to see if there is a better all purpose floor. Claude Ramey, Gier Advisory Board, asked why this has taken so long. Jemerson stated this is the last installment and would bring the total to $800,000. If this goes through tonight we could put the project up for bid July 1, 2009 and begin construction in the fall. BOARD MINUTES December 10, 2009 Public Hearing Fancher moved to accept minutes with clarifications made by Kibbey, seconded by Carrier. Motion carried to accept the December 10, 2009 Public Hearing minutes with minor clarifications. 5 yeas; 0 nays December 10, 2009 Regular Meeting Fancher moved to accept minutes, seconded by Houghton. Motion carried to accept the December 10, 2009 regular Park Board minutes. 5 yeas; 0 nays NEW BUSINESS Ingham County Road Commission —Waverly Easement Bob Peterson, Director of Engineering for ICRC, stated he has made a submission to the City of Lansing Planning Department called a 285 Review and it was suggested he speak with the Park Board. He has received federal funding to improve Waverly Road from St. Joe to Willow, with the exception of Saginaw (which is an MDOT route). ICRC is planning on resurfacing Waverly Road and partnering with Lansing Township to reduce their water main. Part of the improvements, along with the resurfacing, is fixing some drainage problems, re-signalizing St. Joe, updates at Michigan Ave. and changing the intersection of Willow and signal improvement. Michigan Ave. signal improvements would be for pedestrians. In the northeast quadrant of that intersection is the Waverly Golf Course. There is a signal there now and the pole is outside of the right-of-way and ICRC does not have an easement for it. It has not received an answer from the City of Lansing as to whether they have an easement. If federal money is being used to improve the intersection, ICRC must have control of areas where work is being done with federal money. As indicated on paperwork provided to the Board, as part of LANSING PARK BOARD MINUTE JANUARY 14, 2009 PAGE 3 request#2 ICRC is asking for a triangular piece of land outside of the existing road right-of-way, 30' on both legs and whatever the hypotenuse so that we can locate all the proposed improvements. In addition to this easement is request#1 which encompasses an existing drainage storm sewer that is outside of the right-of-way also. There is a low area that floods and ICRC would like to improve that to provide more inlet capacity for water to the low area. ICRC is asking for two things; an easement for request number one and an easement for request number two. Fancher asked if ICRC is working with MDOT, who was at the last meeting asking for an easement at the corner of Waverly and Saginaw for a similar project. Peterson stated these are not related. MDOT does not have their funding yet, and will probably do their work in 2011 and ICRC plans to do their work in 2009. Carrier asked on Waverly from Michigan to Saginaw are sidewalks going to be installed. Peterson stated no. Carrier asked if there has been a request for sidewalks. Peterson stated sidewalks are installed by the township or the city and ICRC has not received a request nor are sidewalks planned. Smith clarified this means upgrading the signals at St. Joe and Waverly and Willow and Waverly. Peterson confirmed. Fancher stated there is a separation of money for roadways and sidewalks and she is guessing he has money for a road and not sidewalks. Peterson stated sidewalks are usually enhancement money. Jemerson stated Peterson and Dykema had been talking about the trees at the corner of Michigan and Waverly and asked what has been planned. Peterson stated the plan is to put in at the corner of Michigan and Waverly sidewalk ramps; as someone who is north bound would cross the road and go westerly to another sidewalk ramp to cross Waverly with push buttons on each quadrant. The trees are behind the existing signal pole and there is a big embankment. Jemerson clarified there would be no loss of trees. Dykema stated if they get into the slope there would be erosion and could get into the root system. ICRC infrastructure is inside park land, but they will be staying outside of the slope. Kibbey inquired about the existing fence. Peterson stated this is all in front of the fence. The easement line coincides with where the fence is, as the fence was put 10 feet behind the right-of-way. Peterson stated a lot of the pipe is outside of the right-of-way and that is why ICRC is asking for the long easement. Fancher moved to approve request number one, which is the long easement. Supported by Houghton. Motion carried. 5 yeas; 0 nays Fancher moved to approve request number two for easement at Michigan and Waverly. Supported by Houghton. Motion carried. 5 yeas; 0 nays LANSING PARK BOARD MINUTE JANUARY 14, 2009 PAGE 4 CIP Brett Kaschinske provided a Power Point presentation which indicated Kircher Municipal Ballfield dugouts are dug down and with the slope of the field water drains into the dugout. The dugouts are small and need to be enlarged, moved out of the line of the bleachers, improve the drainage and replace boards. The lights require lift equipment for service and the lights are in poor condition. With new technology we can light the field with fewer lights, but provide more light. Kaschinske also provided the pictures of the poor condition of the Gier gym floor and also the limited space of the sidelines and close proximity to the walls and doors, which creates the safety issue. Also provided pictures of a basketball complex located in Battle Creek; this would be a multiple court complex, where as neighborhood single courts can be "taken over" by one particular group. This project would be considered for Davis Park or St. Joe Park. Kibbey asked if a court like this would support tournaments. Kaschinske stated in Battle Creek they run their high school leagues outside in the summer with adult supervision. Smith asked why Gier ball field has older lights and they are not being considered for replacement. Kaschinske stated there was a problem this year with the tornado, but Gier lights have held up. Dykema stated Gier lights had work done in the 1990's. The problem with the lights at Kircher and the situation with the poles create unsafe climbing and we need to bring in a company with aerial lifts taller than what we have and it has to be dry and this is in the flood plan. The towers have substantial support systems and can not be on a wet field. Kaschinske stated Kircher is used April through October, 7 days a week. Fancher stated before the CIP discussions begins, last year there was talk about Moores River Drive and the DNR match money and where does this stand. Dick Schaefer stated it has been budgeted and is in the account. Jemerson stated Council did take the vote later on. Fancher asked if there was money needed for golf courses, as they are not on the list. Jemerson stated if the Board would like to make a recommendation to the Mayor regarding golf courses they may do so. At the present time we are operating one 18-hole golf course at Groesbeck and Sycamore driving range and training facility. Carrier stated the Lansing School District will be meeting with the 1 st Tee program and will be utilizing Sycamore in the spring. Fancher asked if restrooms or porta-johns in the parks 24-7 has been considered and asked for a list of restrooms and availability. Fancher asked for clarification on Moores and Hunter pools and they are a number two priority project and there are ADA compliance issues. Where do they stand and what is going on with them. Jemerson stated this is for the locker room facilities. Carrier stated there was clarification of the Frances walkway, but did the community want to speak on the issue of the garage and nursery area. Jemerson stated this came from staff. Staff would like to see next to the maintenance building a nursery that would house the flowers that would be planted at Frances in the spring. LANSING PARK BOARD MINUTE JANUARY 14, 2009 PAGE 5 Carrier asked about the proposed Kids Camps and is this increased or the same. Kaschinske stated it is the same. Smith inquired about the Gier gym expansion that it is listed as a priority five and it should be a one. Smith moved to change the Gier gym expansion to a priority one. The Board agreed. Kibbey also stated the Kircher ball field has a structure where the support structure is failing and it can't be climbed and there is a chance of the lights falling. Kaschinske stated that is what he has been told by Marty Riel from Building Maintenance. Kibbey asked with consensus of the Board he would like to see Kircher lights moved to a priority one. Kibbey also stated this Board has discussed the Gier gym expansion several times and to save each Board member a CIP vote is to vote a concurrence on the Gier gym expansion. This leaves $900,000 for CIP projects. Carrier stated putting in a quality basketball complex would help alleviate a lot of problems in the summer. Fancher commented she agrees if done correctly it would be nice, but she is not willing to give up River Trail or playground money. Kibbey reviewed the CIP project list. CitV wide park map and River Trail map—several additions have been made to the RiverTrail and land acquired since the last maps were printed. Maguire Park- is a match, includes a paving structure and development of the park. Fancher asked if the money is there from and does it require a match. Jemerson stated it is a challenge grant. Burchard Park— Fancher inquired about being a 1 c priority. Jemerson stated these are the old coal silos that are a hazard and this is for the demo and removal. CemeteN—Arch at North, tombstone restoration at north cemetery. Some office work has been, but more needs to be done. Fancher asked to have a breakdown for each project. Jemerson stated it could, but probably not here. 5 year Master Plan —this is something that is supposed to be done. Jemerson stated this could be removed as there is enough funding for now. CitV wide playgrounds and park amenities—this is an every year project to keep up. Frances Phase //— master plan CitV wide repair and maintenance - is a standard item each year. Park paving proiects River Trail and maintenance - Carrier moved to vote and approve the River Trail repair and maintenance. Supported by Fancher. Motion carried. 7 yeas; 0 nays Kids Camp— Board consensus to approve. Davis Park— paving project Reasoner Park—demolition of storage building Basketball Complex- presentation Kircher Ballfield— presentation Oak Park field office—This is a contingency, if this office moves it would not be needed. If they do not move, the building is a disgrace. Grant Match —Jemerson stated every year we need to go after state money and he would like to set aside money. Kibbey suggested taking this down to $100,000. Ward clarified changing this amount would change the amount of the grant. River Front Park— Replace irrigation system. Pools— already discussed Frances Park maintenance garage and nurse N—already discussed LANSING PARK BOARD MINUTE JANUARY 14, 2009 PAGE 6 Clifford Park—working with neighborhood group to decide the plan for the park and they would like a walking trail. Hunter Park Gazebo— 1-This is in their master plan; 2-Hunter Park has been taken under the wing by the Allen Neighborhood Association and 3-the plan for the gazebo is for the Allen Neighborhood Center programming and activities Elmhurst Park—tennis court repair. Jemerson stated this could go into city wide maintenance Beck Park—this group has just started and has not decided on a project. Houghton suggested the neighborhood comes together and put this on hold for now. Bluebell Park—Jemerson stated this could go under city wide maintenance. Lott asked if the map would cost this much or is it possible it could be less. Jemerson stated he does not have an idea on how much. Maps are reduced to $50,000 each. Approved CIP Projects: Gier Gym Expansion $300,000 River Trail maintenance 160,000 Kids Camps 40,000 City Playgrounds 210,000 River Trail Map 50,000 Hunter Park Gazebo 100,000 Kircher Ballfield 160,000 Frances Park Phase 2 100,000 Citywide Repair/Maintenance 80,000 Total $1,200.000 CMI Riverfront Presentation Wilcox Professionals stated they have worked diligently over the last two months on the Riverfront project and City Market. They provided a Power Point presentation implementing the new ideas and suggestions received from meetings over the last couple of months. Meeting adjourned Respectfully submitted: lu7� Kellie Brown, Interim Board Secretary Approved February 11, 2009 PARK BOARD MINUTES February 11, 2009 Gier Community Center MEMBERS PRESENT: Rick Kibbey, Paul Carrier, Brian Smith, Tina Houghton, Ron Lott (arrived at 8:25 p.m.), MEMBERS ABSENT: Cynthia Ward (excused), Patrick Murray (excused), Dusty Fancher (excused) OTHERS PRESENT: Murdock Jemerson, Parks and Recreation Director; Don Ballard, Golf Manager; Paul Dykema, Lansing Parks and Recreation; Ira Fields, Capital City Renegades; Loretta Stanaway, FOLHC; Dolores King, Robin Sackevich, FGLDP; Sue Eareckson, Jeff Cornell, Cynthia Cornell, Ron Reynolds, Donna Reynolds, Friends of Bancroft Park, Joe Schramek; Judy Smith, Debbie Ellsworth, Veteran's Memorial; Pat Lindemann, Ingham County Drain Commissioner; Kellie Brown, Interim Board Secretary CALLED TO ORDER: 7:05 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Kibbey removed Restroom Policy from agenda due to Ms. Fancher's absence. Kibbey also asked to remove Paul Bondeson Memorial Plaque from agenda until he, Jemerson, Ballard and Mr. Schramek can meet to discuss the memorial plaque. Smith asked to add discussion of the stimulus money for Parks and Baker Donora to the agenda. Kibbey asked permission to move the Groesbeck Drain and Ingham County Drain Commissioner to first on the agenda. BOARD MINUTES Carrier moved to accept January 14, 2009 Park Board minutes as submitted; seconded by'Smith. Motion Carried. - OLD BUSINESS Groesbeck Drain Pat Lindemann, stated he has spoke with Mr. Jemerson, Public Service, BWL and the Mayor and an issue has come up that the BWL was required to put in a slurry wall surrounding their landfill to the ash pit. When they started to dig into it they found the ash extended to the east further than they realized and the DEQ, to protect the ground water, forced them to put the slurry wall further to the east. This has caused an issue for Ingham County to store and manage some of the water in a previously approved plan for the Groesbeck Park Drain. Engineers have been working on trying to make up the storage capacity and the way the water moves through the system, which has created an adjustment to the quantity of water stored on BWL land to a place on the golf course. Which this amounts to a need to amend the easement to the Golf Course, however at this time it is not sure if another 285 Review needs to be done and the attorneys are working out if this has to be done. Lindemann stated in case it does he wanted to provide an idea of what the alternatives would be. He provided and reviewed topographical solutions which he feels are possible. Lansing Park Board Minutes — I ruary 11, 2009 Page 2 The City Attorney and the attorney for the drainage district are working on the amendment language, which Lindemann thought would include the description to be amended. They think this will improve golf play, accommodates water features on the course and provides irrigation on the course. They are also going through the DEQ process for the permit. Lindemann stated he is here to ask the Board for a resolution, but he is not sure if this is necessary as the attorneys may come up with an opinion that a full hearing will not be necessary. It would be nice to have a resolution from the Board that the Board is ok with the concept and move forward with the language for the easement. This does not affect anything in Bancroft Park or north of David Street, except for the deletion of the area where we were going to store the water on the BWL property. Jemerson stated he and Ballard had had a meeting with Greg Menshaw and it was mentioned then that the city wanted to make sure a golf architect reviewed this plan to insure the fairways are adequate and Menshaw mentioned Paul Albanez. Lindemann stated if he needed to move a pond over to accommodate a fairway that would be fine; the first design concept, which was approved, and with this new concept not much will change. Lindemann stated there is a liability issue with building modern golf courses and that is that you want to make sure the fairways are in such a way that when someone hits a ball it does not force balls into the other fairways. He stated they want to make sure the city is comfortable with that and they don't mind sharing these. He is not sure if the easement amendment to this needs to have this done prior to or just a statement in the easement saying the golf course architect will ok the route course of the balls for the fairways is fine and Lindeman stated he does not care one way or the other. Lindemann stated the BWL saved $4,000,000 by extending the slurry wall and putting the ponds on the golf course seemed like the appropriate alternative. Kibbey asked if this has any effect on the ground water re-charge. Lindemann stated for the ground water in this area it heads southwest and migrates about 50-60 feet below where the current esker is and down gradient toward Eastern High School. That drift aqua which is about 50-100 feet deep carries ground water to the south-southwest, the pond on the northwest corner was a re-charge area that also vented into the pollution pond on the landfill. The plans are to still cut that water flow off and not allow the pollution to migrate underground. In terms of these ponds, the plan is to take advantage of the clay and hold the water there which will provide little water re-charge back into the ground. The ponds will have a base flow level by a line that both Lindemann's engineers and the architect for the golf course can agree upon. Kibbey requested of the Board that they have seen this proposal before, this is a slight amendment which will be reviewed by a professional and at some point the Board will see it again. The Board is interested in seeing if this can worked out. Lindemann asked if the Board could pass this; Kibbey stated at this point there is not a quorum to pass it. Lindemann stated he really wants this paper work issued fast because the other issue is the county really wants to take advantage of the shovel ready stimulus money to cut back on the assessment process. The Public Service Department is working with engineers on the details. Kibbey asked if he had the concurrence of the four Board members present, they will wait until there is a fifth member present or will contact another Board member. The members present agreed. Lindemann stated as soon as he has technical drawings that are approved by the golf course architect, he would copy them to the Park Board members. Jemerson stated Menshaw was going to make the contact with a golf course architect. Lansing Park Board Minutes — I. ruary 11, 2009 Page 3 Kibbey asked Ballard his opinion. Ballard stated they answered all of their concerns initially and the other concern was time and he is sure that can be worked out. Lindemann stated he believes they can do the work without losing any golf. Kibbey reiterated with the Board that there are two items they are approving; one is that they have seen the conceptual and with the approval of the golf course architect and the department that the Board is good with this project and second is that it is to be put on the shovel ready list. Lindemann stated he has met with the Fire Chief and Fire Marshall and has two years of discussions with them. A controlled burn about every three years helps the productivity of the flowers; they are proposing a controlled burn on the golf course. This would take less than one-half a day, there would be teams with kerosene droppers to light the dried bush which will burn away and it will also burn the woody materials. The controlled burn costs approximately $1,000 and will be done by trained and licensed professionals. The blackness stays on the ground for a week or so and then the green begins to show and stimulates the re-growth. Lindemann stated the Montgomery Drain at Frandor is close to a project and should be set in about a year. There are 236 discharges into the Red Cedar River and that are under the drain commissioners control and that includes about 600 complete drains that dump into the tributaries that dump into the Red Cedar. Out of all the discharges that dump into the River, the Montgomery Drain is hundreds of times more polluted than the other drains. They are putting together a citizen's advisory committee and a merchant advisory committee as the parking lot will need to be rebuilt. It is mandated by the Federal Government to fix this drain. Quorum available at 8:25 p.m. — Carrier moved to accept the conceptual design with the approval of a golf architect and to put this project on the shovel ready list. Seconded by Smith Motion carried STATEMENTS OF CITIZENS: Stanaway provided updates on the FOLHC—they have several dates set for projects, Saturday, May 16 from 10am-2pm is the spring service where they will give out free geraniums for planting and planting the entries to the three cemeteries; Sunday, June 21, Father's Day, as part of Lansing's 150 celebration they will be conducting a founding father's tour at Mt. Hope; Sunday, September 27 will be the annual fall tour at Mt. Hope Cemetery. The basin project is moving along and should break in late May or early June on the next phase. FOLHC has received their 501 c3 status. Sackevich from Friends of Greater Lansing Dog Park would like the Board's support for part of Waverly Park as a dog park. Kibbey stated he would like to see Waverly put on an agenda for another meeting. There are several groups interested the repurposing of Waverly and it is a process that needs to be started. Jemerson stated the Mayor has not told him to repurpose Waverly. He would expect to know more after this year's budget is decided. Veteran's Memorial — Mt. Hope Cemetery Deb Ellsworth, who lost her son in the War on Terror in Iraq, would like to give to the city a monument for fallen soldiers and provided pictures and described the different types of monuments. They are willing to work with the City to fit the criteria. There have been two Lansing residents lost in the War on Terror in Iraq. Lansing Park Board Minutes — l ruary 11, 2009 Page 4 Jemerson stated she started with the Mayor's office and the Mayor is behind this project and would like to see it in the basin area at Mt. Hope Cemetery. Kibbey stated the Board would like to see discussion with staff, this group, the FOLHC and guidelines provided. Water Taxi Jemerson stated Ken Settimo met with him and provided proposals of where he would like to dock his water taxi. He would request easements and Jemerson stated there would need to be a fee for the easements. Settimo was to be at the meeting tonight and it will be added to next months agenda. LBC Jemerson stated there will be a meeting Tuesday to put together paperwork that is required for each of the boat slips. The LBC is to be the City's managing partner. SSCC Jemerson stated construction specifications have been done and are going out to bid. Interior remodeling will be done first with the gym and auditorium. Outside construction will be done second. Stimulus Smith stated he obtained a list of stimulus projects and the Gier and Letts gym expansions, Frances shoreline improvement and SSCC are included in the list. Jemerson stated the city has put any project that is shovel ready and designed to use stimulus money instead of millage money. Smith would like to see Parks get control over the millage money that will not be used for these projects. Jemerson stated the $500,000 set aside for the Gier gym expansion would come back to the Board to use on other projects. Jemerson recommended the Board members contact Senators Levin and Stabenow to have Parks and Recreation included in this. Smith inquired about Baker Donora being on the list under PND and how did this go from Parks to PND. Jemerson stated PND are the point people for getting the building funded. Carrier inquired about the Wainwright Pavilion. Jemerson stated a schedule from the contractor was received this week and he would provide it to Carrier. Headstone Restoration Policy Kibbey asked for clarification on how many cemeteries this would cover. Jemerson stated it would be a policy for all three cemeteries. A policy has not been written on this yet, and Stanaway is volunteering to provide a count of how many stones are down and suggestions on how to restore them. Stanaway stated North has been surveyed and a compilation of results need to be done. The goal is not to be one hundred percent restoration, but to fix what is feasible to fix. Lansing Park Board Minutes — ruary 11, 2009 Page 5 Kibbey stated he is looking forward to a policy that reflects the varying conditions and costs and logistical issues. Jemerson recommended to Stanaway that this may end up needing to be bid out and purchasing has concerns about companies that are involved from the inception of the idea which gives them a heads up on other companies and caution needs to be used when talking with monument companies. Stanaway stated the three monument companies in town are already aware of this issue and are members of the Friends group. Jemerson advised when it comes to how these might be restored that might be the question for the RFP; and ask what would be the best idea on how to restore a certain number of headstones. Meeting adjourned at 8:32 p.m. Respectfully submitted: Kellie rown, Interim Board Secretary Approved March 11, 2009 PARK BOARD MINUTES March 11, 2009 Foster Community Center MEMBERS PRESENT: Rick Kibbey, Paul Carrier, Brian Smith, Tina Houghton, Cynthia Ward, Ron Lott(arrived at 7:20 p.m.), Patrick Murray(arrived at 7:20 p.m.) MEMBERS ABSENT: Dusty Fancher(excused) OTHERS PRESENT: Murdock Jemerson, Parks and Recreation Director; Loretta Stanaway, FOLHC; Carol McGrath and Jim McGrath, Fenner Nature Center; Kellie Brown, Interim Board Secretary CALLED TO ORDER: 7:10 p.m. -= ADDITIONS/DELETIONS TO THE AGENDA: Jemerson asked to delete item IVC under New Business (Water Taxi); no objection from the'Board. Jemerson also asked to remove from the agenda under Updates the Restroom Evaluation:due to'Ms Fancher's absence and the Headstone Restoration Evaluation as it is still be worked on; no objection from the Board. Stanaway asked to add the War Veteran's Memorial to Old Business; no objection from the Board. Kibbey also added for Park Board members who were present at the City Market meeting on March 6 the reason he entered and then vacated so shortly was to not violate the Open Meetings Act. STATEMENT OF CITIZENS None BOARD MINUTES Ward moved to accept the February 11, 2009 Park Board minutes as presented; seconded by Murray. Motion Carried. NEW BUSINESS Fenner Nature Center Kibbey stated when the Naturalist at Fenner Center retired; the position of the Mayor's office was you can't have a full time position if there were not full time programs. There ensued a long discussion between the Department and the Fenner Board as to how to restructure the relationship to insure we could get more programming out of this single facility. The Fenner Board put themselves through some changes to a Board that has to raise money and keep a roof on the place. They also hired a new Naturalist, Jim and Carol McGrath. Jim McGrath stated they have a business called Nature Discovery Michigan Wildlife Education, which he started after he graduated from MSU in 1987 and does a lot of the same functions as the center. They will teach about Michigan Wildlife in any venue that they or an individual can come up with. Their business is run out of their home and property located north of Williamston, which is six acres and has a vernal pond. They are still running their business and when they contracted with the Fenner Board, one of the things they demanded was that the Board not hassle them about a conflict of interest. This is why they wanted the LANSING PARK BOARD — MAn%;H 11, 2009 PAGE 2 Board to contract them together as Nature Discovery, because they wanted to give Fenner good, pithy wildlife programs, but at the same time they travel all over the state with their other programs and they do not want to loose them. For many years they have developed a state wide following, and now working at Fenner they will have a much stronger local appeal and knowledge and people locally will find out more about them as they are wearing the "Fenner Hat". They feel that having this opportunity and a facility like this gives them one more venue that they have not been able to stretch out into before. Carol McGrath added with the conflict of interest you could see why the Board had some thoughts that this might happen, but the interesting turn of events since they started is the common goal to see Fenner achieve its potential. The past president coined the term "Rediscover Fenner' and they want people to come back to Fenner. Already there have been contacts they received as Nature Discovery, but they decided they could better serve the community as Fenner instead of Nature Discovery and they do the program at Fenner and Fenner receives the money instead of Nature Discovery. How does this benefit them, it achieves their goal of seeing Fenner beginning to reach its potential and they are passionate about that. They have brought a lot of their captive reptile and amphibian collection to Fenner. They are slowly trying to stock the observation room as you walk into Fenner. They have a lot of plans for it, they are simple, having live things for people to see and experience is a source of fascination. With the beautiful property and trails at Fenner, we find we can take people out and they may see it in its natural habitat. Jim teaches programs at Montessori and Carol at Fairview Elementary and they have a local following. These families love what they do and they have a lot of positive feedback from over the years. He has never met anyone who was able to, with just a Michigan Wildlife Natural Science Education home based business, stay afloat and support a family of six and a mortgage. He thinks this is what was appealing to the Fenner Board, as the Board saw us as people who know how to stand up on their own with this type of education, while Fenner Nature Center was operating in the red. They think everyone can expect to see a real turn around. They are telling the Fenner Board they see the impression they are making and there is no doubt people will be back. Ultimately the number of people walking through the door they expect to see it increase. Kibbey stated PPZ has priorities this year to strengthen its relationship with Fenner, because there is not a single animal at PPZ that lives in anything approaching its natural habitat. Jim McGrath stated they will make this something people will consider paying for. Smith thanked the McGrath's for coming and clarified they are taking over Clara Bratton's position. Carol McGrath stated Clara retired and the Board approached them about the opening. Smith asked how they are being compensated financially. Carol replied the Fenner Board entered into a contract with them for an annual salary and there are no benefits. Jemerson inquired what a vernal pond is. Carol McGrath replied it is a springtime pond and is temporary. By the end of summer it is completely dried up, the ground is gushy, tall grass is growing and it smells like a marsh. Most people look at it and ask what good is it if it dries up. The frogs and salamanders need a pond like this, because a pond with fish would wipe them out. Jim stated the vernal pond is the most biologically productive habitat type per unit of area and three quarters of them have been drained, filled in or destroyed in the state of Michigan and over fifty percent in the country. LBC Kibbey indicated to an aerial photo of what the boat club looks like now, stated we have a signed contract with them and anyone who has a current slip with the boat club must sign up by March 15. After March 15 it is open to the public. LANSING PARK BOARD — MAr %;H 11, 2009 PAGE 3 Jemerson stated they will probably have one-half of the 57 slips picked up by the past boat club members. The forms have been completed, in quadruple, for renting slips. The new activity guides for spring/summer are out and have an ad for the Grand River Park Marina. The permit that was under the Lansing Boat Club name has now been changed and is under the City of Lansing. New signs will be put up reflecting the new name. Ward asked if slip rental is handled by Jeff Venn and the Wojacks and what does it involve. Jemerson replied yes and it involves, as far as the fee, the LBC will be collecting the fees and as the lease indicates April 1 they will turn in the first batch money. Ward asked if it is a first come, first serve. Jemerson stated after March 15 it will be, until then current LBC members have the opportunity to get their slip. Mr. Venn has sent a letter, with the Commodore's and his signature, as LBC Chair, which states this. The fees are $200 for residents and $400 for non-residents for the boating season of April 1 through December 1. Jemerson state the LBC gets $25 per slip for resident and $50 for non-residents. Jemerson stated he thought the fee to be a member of LBC is $135. He is meeting with the Commodore, Treasurer and Jeff Venn to discuss how we plan to operate the marina. Kibbey asked what you get for being a member of the LBC. Jemerson stated he has been telling LBC they need to work on this. They have the club house, which if you are a member you can use. There may be some other things they may be offering if you are a member and they are going to be working on the benefit package of being a member. The LBC currently states they offer water and electricity on the docks. Jemerson stated most marinas if you lease a slip include water and electricity and this is going to be discussed as he thinks this should be provided if you rent a slip and the city may be taking on these expenses. Smith inquired about the property taxes. Jemerson stated the LBC would continue to pay them. OLD BUSINESS War Veteran's Memorial Stanaway stated back in September a couple of people presented to the Park Board the idea of a memorial for Iraq veterans somewhere in a city park or cemetery, but preferred a cemetery. They were called Michigan Families United, one of them had a step son killed in Iraq who is buried at Evergreen and the other person's son was killed in Iraq and is buried in North Carolina. There was discussion that other groups that had approached the City wanting to have a place to erect memorials from various different war veterans (Korean, Vietnam, Iraq, Afghanistan and WWII that had not been able to be interred into Little Arlington). There has been this issue about how to offer something to these different groups that would be cohesive and would not be problematic. This group came to the February Park Board meeting and the Board asked for the Cemetery Friends to meet with them. After the meeting the consensus of the Friends group was to recommend, rather than having their memorial in the basin, that it would make more sense to develop a long range plan for all these different groups to be in one place in one cemetery and not to use the basin for a number of reasons. One is the basin is being historically restored back to a time period that would not be appropriate for these different modern monuments. The Friends discussed and agreed to recommend this at Evergreen Cemetery where there is small island south of the rock wall and where the small columbarium currently exists. There is an oval and in the middle of the oval on the south edge is the columbarium and it is under utilized with only a few small oak trees. The Friends propose that the remainder of this space be made able to these different groups, as it is not sized for burials. The two individuals who were at the meeting; one was not thrilled, but was content and the other person was not happy at all. The Friends recommendation to the Board is to support the motion that the memorials for various war groups be placed in the one island at Evergreen rather than the basin, other cemeteries or parks. LANSING PARK BOARD — MAr.t:H 11, 2009 PAGE 4 Houghton asked if names are to be put on the monument. Stanaway stated they do want to have a plaque on the front where additional names could be put. Stanaway also stated the Park Board needs to make decisions what groups would be let in and who would be eligible to be in. For example, the two individuals at the meeting one son was from Lansing and is buried in the south and the other's son is not from Lansing but is buried at Evergreen. Houghton asked if there was a policy for Little Arlington that could be used as a reference for eligibility. Jemerson stated he would like to speak with Administration to come up with a policy statement as a starting point. Smith asked if there is a time line. Jemerson stated there is not. Kibbey asked, with the Board's consent, to have Jemerson take the Board's concerns to the Mayor for this policy. Also, not only are there ceremonial and political questions, there are also technical questions to include early in the process so that a policy is not written that will later run into a brick wall. Stanaway stated the Friends left it that they would make this recommendation to the Park Board and the Park Board would go from that point and keep these groups would be kept informed. UPDATES Southside Community Center Jemerson stated there way a construction meeting today. There are two phases to this project; phase one is the existing building interior which deals with the two large rooms (community room and game room), the existing hallway, the gym (bleachers), auditorium (new seats) and the swimming pool (new filtration system). This work was bid out and the contractor is HBC Contracting and should begin in about two weeks and part of the contract is for them to complete the work in sixty days. Phase two is the exterior portion and will be put out to bid next week and bids are due April 7; and construction should last all summer. There was discussion regarding the conceptual drawing of the new entrance and what happened to the overhang that was there that allowed people to exit their cars under. Houghton asked about a ground breaking. Jemerson stated he is not sure at this time. Reutter Park Jemerson stated this was voted on in 2005. Starting in April there will be a facelift; a new fence, new flower beds, vegetation, benches, and sidewalk areas. The Reutter family is still involved and may contribute. Carrier inquired about the meeting with Truscott about additions along Capital to make the area like the facility in the Millennium in Chicago. Could there be a meeting with him. Mt. Hope Basin Jemerson reviewed the conceptual drawing and stated it is going out to bid. Jemerson stated they could be breaking ground late May or early June. Bondeson Memorial LANSING PARK BOARD — MAr%t;H 11, 2009 PAGE 5 Jemerson stated conversations will continue. Mr. Schramek would like to see this outside, but it may be on the back side of the building or inside to avoid vandalism. Jemerson encouraged Schramek to talk more about the ties to Lansing. Gier Gym Expansion Jemerson stated the meetings have been taking place, still moving forward. However, nothing can be done until the budget has been finalized because in the CIP schedule the Board recommended to the Mayor this year has the last $300,000 for the project and it would not be available until July 1. There will probably be a ground breaking and should invite Claude Ramey. Carrier asked for a Wainwright update. Jemerson stated he has in his office the shingle choices and he will be at the next meeting with them to review. Meeting adjourned at 8:50p.m. Respectfully submitted: ?" Kellie Brown, Interim Board Secretary Approved April 8, 2009 PARK BOARD MINUTES April 8, 2009 Letts Community Center MEMBERS PRESENT: Rick Kibbey, Paul Carrier, Brian Smith, Tina Houghton, Cynthia Ward, Dusty Fancher (arrived at 8:30 p.m.) MEMBERS ABSENT: Ron Lott(excused); Patrick Murray OTHERS PRESENT: Murdock Jemerson, Parks and Recreation Director; Loretta Stanaway, FOLHC; Paul Dykema, Parks Forestry/Grounds; Anita Beavers, Colonial Village Neighborhood, Ira Fields, Capital City Renegades; Kellie Brown, Interim Board Secretary CALLED TO ORDER: 7:09 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Kibbey added Budget under new business. Jemerson would like to add under new business an update on tennis courts since it was mentioned at Council the other night. Stanaway would like to add North Cemetery Survey, monument repair proposals for North Cemetery, proposed Veteran's Memorial Task Force. STATEMENT OF CITIZENS Anita Beavers stated she is a strong advocate of what used to be a tree city and with the recent storm she noticed how many branches were lost. She was wondering if there is some way to initiate a program for more money and people working on our trees. She thought there was going to be cooperation with BWL, which apparently has not been done. Would it be feasible to have further discussion and input to have the trees put into a better pattern of maintaining the trees, limb trimming, etc. Do citizens need to start a petition? Is there something public citizens and neighborhood groups can do? Kibbey stated the BWL and the City was an outcome of a conversation due to the poor job that had been being done and since the City has competent tree trimmers that the BWL could contract with us. However, instead of having the money in addition to our regular budget, it was used to substitute which was not the intent. We were on a 14 year trim cycle, it is now at a 17 year cycle and it should really be a 7 year cycle. Kibbey stated this is also a safety issue, especially with storms. Beavers also referred to the trees root system causing damage to drains. Loretta Stanaway stated she looked at the budget and the cemeteries were ok, but Parks took the biggest hit of any department again. FOLHC were at North for a clean-up weekend, FOLHC also celebrated its second birthday, and they have submitted a grant to Capitol Region Community Foundation for a portable sound system for cemetery tours. Ira Fields stated his group is ready to put in a disc golf course at Davis Park and they are willing to pay for all the baskets and everything that is needed to do this. Jemerson stated Ira and his group have requested to use Waverly for a weekend tournament on May 15 and May 17 and he will be working with them on this. However, Jemerson stated this is the first he had heard about using Davis Park for a disc golf course. LANSING PARK BOARD —APRIL 8, 2009 PAGE 2 Fields stated it was mentioned at the last Park Board meeting for them to look at other parks. Jemerson stated no decisions have been made on the permanent use of Waverly. Carrier stated Ira and his group has been speaking with the Lansing School District Deputy Superintendent and Julie Lamont regarding Davis Park and taking the course up to Hill Center. Carrier also spoke about the CCR group coming in, at no cost, to work with the middle school students and teach them how to play. BOARD MINUTES Ward moved to accept the March 11, 2009 Park Board minutes as presented; seconded by Smith. Motion Carried. 5 Yeas NEW BUSINESS Budget Jemerson stated today he received the final numbers and will go over these numbers with staff. There will not be any layoffs; however vacancies will not be filled. Parks is receiving the same number of seasonal workers; Unions are cooperating and working with Parks to allow us to get our work done by using volunteers who have put in woodchips at four playgrounds and will be doing work at Letts Center and other parks. Jemerson stated CIP remained at $1.2 million and he would be willing to get those numbers out to the Board. Tennis Courts Jemerson stated at Monday's Council meeting a citizen made comments about Parks tearing out four tennis courts. Jemerson stated he has had a conversation with him about tennis courts and the court in his area is at Elmhurst. This citizen made a request approximately October of last year about getting those courts repaired; these courts have been viewed and the courts are in need of repair. Jemerson stated they would look at these courts and some others at Georgetown, Riverfront Park and Dunnebacke. At the NRPA conference Jemerson looked at exhibitors who dealt with tennis court repair and the best one appeared to be Armor. Jemerson invited them to Lansing to inspect the courts, but the courts were in such bad repair and the recommendation was to remove the courts and start over. There is approximately $50,000 to $60,000 in the tennis court repair account and we could fix one or two sets of courts, but not all four. Jemerson wants to meet with the communities to see who really wants courts in their neighborhoods. Jemerson stated after speaking with the gentleman and explaining this to him that apparently the individual went to the Council meeting and said Parks was planning on ripping out tennis courts, period. Parks is evaluating the courts and formulating a plan for the courts. Dick Schaefer, Landscape Architect, has a list of the condition of all the tennis courts and these are the worst four. Houghton asked if the nets are put up each year on the courts that are in good condition. Dykema stated yes. Carrier stated on Monday at Wainwright the LSD and Todd Martin Development Fund (TMDF)will begin the First Serve Tennis after School program. This is an after school program for 2 hours, three days a week. Each student gets one hour of tutoring with a LSD teacher and one hour of tennis with a tennis instructor. Cemeteries LANSING PARK BOARD —APRiL 8, 2009 PAGE 3 North Cemetery Survey Stanaway provided copies of the North Cemetery survey which outlines every marker that needs repair, along with a photo and recommendation of what type of repair would be necessary. Monument Repairs Stanaway stated Yunker Memorials, Greater Lansing Monument and Mt. Hope Monuments were all asked to provide estimates for what it would cost to go into North Cemetery and do what was reasonable. They were asked to only look at what was reasonable to upright and repair; Yunkers came in with a very basic repair estimate of$2,300-$3,000; Greater Lansing came in with a very basic estimate of less than $3,000; Mt. Hope's estimate came in with an extensive estimate of$25,000 to $40,000 to completely revitalize the cemetery. Stanaway stated Jemerson has been provided copies of the estimates. Jemerson stated he appreciated the work that has been done, but an RFP would need to be done for this. In the lesser estimates it doesn't provide an explanation of what would be done and an RFP would. The dollar amounts involved would be a budget issue. Task Force Stanaway stated at last month's Park Board meeting it was discussed about the groups coming to the City and wanting veteran memorials and the specific group right now is the Michigan Families United. The Board's decision was to concur with the FOLHC recommendation. It was felt it was not appropriate for an Iraq War Veteran memorial be put in the basin project at Mt. Hope. At this point, it may be a good idea to establish a task force to look at all the issues related to veteran memorials and if they should be in a cemetery, if so where and how. If the Board would like to do this, the FOLHC has three people who are willing to constitute the task force to sort out questions like who is eligible, do they have to be residents, may their spouse be buried there, is it burials or only ashes, how would it be landscaped, etc. Kibbey asked what the Board would like. Jemerson commented if there is going to be a task force, we as staff, need to be involved with a task force. Kibbey stated this sounded good and if someone is willing to take this on and come up with practical solutions it is appreciated. Jemerson stated veterans should be included on the task force and not just be consulted. The task force can be one group, but can not consist of just FOLHC and needs to be made up representatives from several areas. Kibbey moved to designate the FOLHC to assemble a representative assembly of Veteran's and Veteran Advocacy Organizations to look at the issue of how to handle veteran's issues as they interact with City Parks and Cemetery facilities. This is a start. Ward stated she took issue with the wording "Veteran's issues" as she thought the task force was to look at the veteran's memorial issues and erecting a memorial. Kibbey stated if the language could reflect "veteran's memorial issues" instead of"Veteran's issues". Jemerson asked for a repeat. Are we saying we will allow FOLHC to.....Kibbey stated to "convene a group and that group will make some recommendations and they will bring those recommendations back to this group for our consideration". Jemerson stated he had comments about membership in terms of representation in that group. Kibbey stated he thought he said "was with representation from all the groups that would be appropriate to representation on Veteran's memorial issues". LANSING PARK BOARD—APRIL 8, 2009 PAGE 4 Ward stated she thought the idea was to have a diversity group interested in this issue, but to also include Parks and Recreation staff and Veterans, as opposed to a group made up of Veterans and Veteran advocacy individuals. Jemerson stated a Park Board member should also be part of this group. Kibbey stated his concern is if you don't put them on a committee you will hear from people who are not Veterans anyway. Kibbey inquired who would like to represent the Park Board; Houghton and Carrier voiced interest, along with Park staff Jemerson and Dykema. Stanaway stated what she is hearing is their will be three members from FOLHC, Houghton, Carrier, Jemerson, Dykema and anyone representing Veteran's interests for memorial specific purposes we want to pertain. Kibbey stated this is a motion, supported by Houghton. Motion carried. 5 yeas Groesbeck Drain Jemerson stated this was in as an action item because we did not know what the Park Board had done at the Board meeting at Gier in February when the Ingham County Drain Commissioner was present and reviewed the Groesbeck plan with the Board. The Board did take a vote, it was unanimous, and the vote was the Board would agree in concept with the drain commissioner, but the Board also agreed with staff that a golf course architect would have to be involved with the plan. There was a decision made on doing a 285 Review, and as you know all 285 Reviews that involve parks will come back to the Board for review. However, this did not have to be brought back again and this does not have to be an action item. Last night at the Planning Board meeting, Don Ballard, Jemerson, Bob Rose and Pat Lindemman and his staff were there and it was passed with the same type of motion; in concept with a golf architect. A golf architect has been hired, proposals have gone out and six firms have replied to the RFP. Paul Albanez, who has a long history with Groesbeck, as well does his partner. This will be an opportunity to improve the golf course, while adding the two new features. Kibbey asked who they will answer to. Jemerson stated they are working for Parks. Pat Lindemann will be giving their specifications, in terms of what they need for capacity of water they need to move and the golf architect will then come up with drawings. Kibbey also inquired who is paying them. Jemerson stated we will pay them first and then be reimbursed by the drain commissioner. Restroom Evaluations Dykema stated they tried to keep Ranney open because of the Skate Park and ball fields, but they were vandalized everyday. At the ball fields keys were provided to the umpires and LCC and heavy duty porta potties were placed at the skate park and it has been turned over only once in two years. Washington Park had been open all day, but it developed into an issue with the homeless moving into the facility. This created a problem for the daycare providers who use the park. The daycare providers and crew have worked out a system amongst them to have it open for daycare and then locked back up when they leave. If someone has a reservation, they have the ability to get the key. LANSING PARK BOARD —APRIL 8, 2009 PAGE 5 All of our programs have access, but when the people are gone the facilities are locked. Experience is if left unlocked, it will be vandalized. Moores Park has pavilion rental and shuffleboard who are provided access to the facilities. This is what is being done at most facilities. Riverfront Park is open during our crew's work hours; all day to 3:30 p.m. because we are there. Weekend employee works to only take care of restrooms; Friday afternoon until 8 p.m., Saturday and Sunday from 10 a.m. to 6 p.m. Frances is open during all operational hours. Efforts have been to keep the facilities open as long as possible, but to minimize vandalism and we try to accommodate as much as we can. Hunter Park group has a key. Porta potties are supplied until March 31 when water may be turned back on. Houghton asked how the general public knows to ask for keys. Dykema stated the individuals who take the reservations know to offer a key. Houghton stated she would recommend that be a standard question. Jemerson stated we make sure the restrooms are open during rental times. Kibbey stated there seems to be a policy in place that seems to functioning and the issues at Ranney, Hunter and Washington have been resolved through management and if further issues continue to come up this can be re-visited. Jemerson stated if there is an event we sponsor we send staff; if it is a rental we make sure the restrooms are open. Jemerson asked Fancher what the situation was she had encountered. Fancher stated the restrooms were locked at Riverfront Park and she was told the restrooms are locked at 3 p.m. and she just wants people to be able to use the restroom. Most people usually go to the park after 3 p.m. UPDATES New Trails— Davis and Frances Jemerson stated as soon as the load limits are lifted off the roads the asphalt trucks will be coming in and putting in Davis, probably by the end of the month. Everything else is done. Frances Park project the bids should be in by the end of the month. Reutter Snow fence around the fountain, there has been some work done on the garden. We are waiting for the ground to dry, at which time the big work will begin. The old fence will be taken out, the new fence will be moved in and the planting area will be exposed. Mt. Hope Basin Phase III will be the fountain and benches. The next grant is due May 1. Gier Gym This project is out being bid with a bid date this month. Houghton asked what kind of floor will be used. Jemerson stated it would be a rubber floor. Houghton recommended wood flooring. Jemerson stated he would look into wood flooring, but doubts if a change could be made at this time. Southside Community Center LANSING PARK BOARD—APRIL 8, 2009 PAGE 6 Phase 1 is the construction on the interior, should have started but the contractor wants to wait until the materials are in before they begin demo work. This will be new seats in the auditorium. Bids for Phase II, the exterior construction work, have come in. There were three low bidders; Laux Construction was the lowest, E&L Construction was second and Moore Trosper was third. The LSD will be doing this job and the three contractors will be interviewed on Monday and the recommendation given to the Board. Carrier recommended Jemerson speak to the Board. The new Aquatic Coordinator, Level 28 position has been approved. Lansing Boat Club Half of the slips are spoken for, still more to come. Working nicely with the boat club, they came in on April 1 with their$2,000 and half of the slips. We will be putting in a surveillance camera for safety. Dog Park Our dog park was named one of the top ten dog parks by Dog Fancy Magazine, a national magazine. River Trail Article Provided an article from MRPA INFORMATION Lansing's 150 Parade Jemerson stated the Department will have a float in the parade. Kibbey asked if we have closed on Hunter's Ridge. Jemerson stated the Bill has been signed and he is hoping in the next few weeks to get a project agreement and move to close. The smaller piece of land has been put on hold, it was put up for sale, but we contacted Senator Stabenow's office who has put it on hold for a short time. Jemerson and Councilperson Dunbar are looking to find a buyer for the land until another grant can be submitted. Meeting adjourned at 8:56 p.m. Respectfully submitted: Kellie Brow , Interim Board Secretary Approved May 13, 2009 PARK BOARD MINUTES May 13, 2009 Gier Community Center MEMBERS PRESENT: Rick Kibbey, Paul Carrier, Ron Lott, Cynthia Ward, Dusty Fancher, Pat Murray, Tina Houghton (arrived at 8:15 p.m.), MEMBERS ABSENT: Brian Smith OTHERS PRESENT: Murdock Jemerson, Parks and Recreation Director; Loretta Stanaway, Friends of Lansing Historic Cemeteries (FOLHC); Anita Beavers, Colonial Village Neighborhood Association (CVNA); Kellie Brown, Interim Board Secretary CALLED TO ORDER: 7:25 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Stanaway would like to add an update on the Veteran's Memorial Task Force committee. Kibbey placed this under updates. STATEMENT OF CITIZENS Stanaway stated the FOLHC will have their flower give away on May 16 at the three cemeteries. Lansing Police Department and the Parks Department are working on signage for North Cemetery to help prevent vandalism by reporting and offering rewards. She stated she has asked twice at City Council and has not received an answer from Mr. Ambrose and was hoping for an answer from the Board regarding when there were four golf courses the administrative fees were spread across all four, now there are two courses and she would like to know specifically how much administrative fees are being charged to each of the two courses this year, compared to the prior two years and the closing of Waverly and Red Cedar. She would also like to know what happened to the balance of the fees not being charged for four courses. BOARD MINUTES April 8, 2009 Board Minutes —Ward moved to support the minutes as submitted, Fancher seconded. 5 yeas; 0 nay Motion carried NEW BUSINESS Memorial Plaque(aD_ Elmhurst Park— Nancy Young Beavers stated she was at the last Park Board meeting and presented the information. She has also went before the Memorial Review Board, however no decision was made and they inquired why it needed to come back to the Park Board as they thought it would go right to Council. Ward asked who comprised the Memorial Board. Beavers stated she is not sure they did not have a list of members at the meeting. Kibbey stated this has come up several times prior to this and the question was who has jurisdiction over what. If it is a park it should be the Park Board decision. Beavers stated her group wants to have a bronze plaque that will say "In memory of Nancy Young, a gentle lady who helped beautify our neighborhood". The plaque will be placed at Elmhurst Park at the sign in the flowerbed. LANSING PARK BOARD MINUTES — MAY 13 2009 PAGE 2 Ward stated this issue remains an issue from several months ago when a committee was comprised to put together and work on a form; however it was tabled because at a Council meeting prior to the Park Board meeting we discovered the Memorial Review Board had not been disbanded. She feels it is unfortunate for this organization and Ms. Beavers to spend this time and go before a board to make representation and nothing has happened. She would like to know what the Park Board can do to move this forward and make a recommendation. Kibbey stated as he understood it that it was not an either or situation. He believes there has been some over reaching on part of the Review Board, the Park Board has named rooms, stadiums, parks, trails, etc over the years and we thought the precedent was pretty clear. No one has told us, the Park Board, that we do not have jurisdiction over park issues. We have had this awhile and we need to move on this. Ward stated this has been an issue before us and we have not reached a definitive answer on how we should proceed. She asked Kibbey if the arrangement he described is by cooperative agreement, because she thought by ordinance the Memorial Review Board has the authority and she did not see anything that gave the Park Board the authority. Kibbey stated he would be surprised if that exists, because the Park Board exists as a function of the City Charter and the Memorial Board came about 15 to 18 years after. The Park Board existed prior to the most recent Charter. Jemerson stated the original Memorial Review Board did have an understanding, and Ward is correct that the ordinance does state the Review Board would move on matters as far as parks also. But we did have an agreement that park related matters would come to the Park Board, the Park Board would make their recommendation and send our recommendation back to the Memorial Review Board and hopefully they would go along with the Park Board recommendation. The Park Board does not have anything in writing, and it was an agreement. Now may be the time, if the Board would like to, to change the ordinance. Fancher stated it could be the time to create a resolution to ask the Council to formally give the power to the Park Board for memorials and plaques. Kibbey stated he would be more inclined to ask the City Attorney to rule on this. Ward asked if, as a Board, they should wait on making a decision on this application or do we know now there is more information we may need. If we are going to move forward with asking the City Attorney to issue an opinion, than what do we do with this application do we sit on it and wait or as a Board can we decide. Kibbey stated we have been doing it, most recently with the handball court and we have entertained a few others. At this time the Memorial Board does not even know if they exist and we are certain of our statutory standing. Beavers stated there was a person from the City Clerk's office taking minutes, so there is a record of the meeting. Murray asked for the Park Board to move on approving the plaque. Lott supported. Ward asked if there is an existing bench, Beavers stated there is not. Ward would like to visit the park for a visual. Beavers described at the sign for the park there is a flower bed and the plaque would be placed on the ground in the flower bed. Ward clarified that we are not re-naming the park. LANSING PARK BOARD MINUTES — MAY 13, 2009 PAGE 3 Jemerson stated he is not sure what needs to be done to the draft application, but at the question that asks "is there a current name", it was marked yes. It states what is the current name and Elmhurst Park is listed and the proposed name is completed as Nancy Young, which implies a request for re-naming the park. Ward wants to have dimensions and the exact wording of the plaque before she could approve anything. Fancher stated this goes back to the beginning when Ward put together a form for memorials that better addressed and was easier to understand than the form that Ms. Beavers has completed. Ward stated she does not really want to hold up moving this forward, she approves the concept and maybe this is all we can do until we can figure out who approves what. Fancher agreed with Ward that this is a draft and that someone on the Board or staff could help Ms. Beavers fill out the form so that it does not look like the park is being re-named. Jemerson suggested numbering the questions to clarify where answers need to go. Murray asked Jemerson if he feels comfortable with adding to the motion the wording and plaque placement be approved by the Director. It appears the issue is with the form that has been completed and this would guarantee it complies with other parks. Ward stated this makes her comfortable. Motion carried. 5 yeas; 0 nays Kibbey asked if there was still a committee working on this form. Ward stated we brought it forward under the assumption the Memorial Review Board had been disbanded, so we felt we needed something related to parks and convened a committee, communicated and created a new form. Kibbey asked for one more round of e-mails to look at this issue and draft a letter to City Attorney Smith asking him to clarify the authority of the Park Board to have the power to name things in or related to parks. Jemerson would like to ask the City Attorney if he thinks an amendment to the ordinance would be in order. Kibbey stated he would ask a more general question and let the City Attorney answer randomly. Ward clarified she did not mean to suggest that Ms. Beavers did not complete the application correctly, but the application is confusing. Jemerson and Beavers will discuss the plaque size and wording. Kibbey asked Ward to initiate the e-mail conversation regarding this form. Re-Design Presentation —Groesbeck Jemerson stated this is a continuation of the project that the drain commissioner brought to the Board. We did hire a golf architect who took a look at the project and came up with a concept plan. The concept plan involves moving the number seven tee over into the park some more, which will solve the problem for Groesbeck in terms of the current issue of these two tees being close together. This spreads the two apart, but then it will go into the Bancroft Park area. Jemerson met with the President of Friends of Bancroft Park and we decided we want to make sure everyone is ok with this. We are meeting with the Friends group on June 5 to go over the plan and make sure they are ok with this. Sue Earekson did not see a problem, but stated there may be one or two who will take exception to it. We have also talked with the drain commissioner and he has a copy of what is being proposed. He has a problem with one element of the plan that involves an additional bridge he does not want to pay for. We are looking at instead of a bridge maybe a culvert. LANSING PARK BOARD MINUTES— MAY 13, 2009 PAGE 4 Fancher asked if it would impact the sledding hill. Jemerson stated it would not that it is north of the sledding area. Jemerson also stated this will not shut down the golf course during construction. Kibbey deferred action on this. OLD BUSINESS Power Point Budget Presentation Jemerson provided a power point presentation on the budget and the impact on the parks. Houghton asked when Gier construction would begin. Jemerson stated when the budget is approved and passed. UPDATES Memorial Task Force Committee Stanaway talked about the task force committee, which will have Carrier, Houghton and Jemerson on it. She has contacted Alfrieda Schmidt who has also agreed, Bruce Pettit from American Legion, Wallace Landis, VFW and another member yet to be determined from VFW. She also asked that they want to be inclusive, but she does not want to delay and should she contact the Michigan Families United. Jemerson stated this would be discussed openly with the task force, however he does not think it is necessary to have someone from Michigan Families United. Stanaway stated it appears the meetings would be once a month and the majority agree with the first or second Tuesday of the month. Stanaway will work on scheduling the meetings. The first meeting would be set for June. Davis Trail —Still under construction, weather has delayed the asphalt which is all that needs to be done. Wainwright Pavilion— Carrier stated they are welding the roof, but weather has delayed the project. Frances Park Trail—Approved with city wide paving project. Contractor completing paperwork and should be starting soon. Sycamore Golf Activities— Discussed in power point presentation Southside Community Center— Kibbey asked if the floor is being redone, Jemerson stated it would not. Bleachers are being done. Hunter Pool — Re-opening on May 30 at 12:30 p.m. Jemerson read a statement by Pete Bosheff that the skate park has been chosen as a top skate park. Meeting adjourned at 8:45 p.m. Respectfully submitted: e_et�' � Kellie Brow , Interim Board Secretary Approved June 10, 2009 PARK BOARD MINUTES June 10, 2009 Foster Community Center MEMBERS PRESENT: Rick Kibbey, Paul Carrier, Ron Lott, Cynthia Ward, Dusty Fancher, Pat Murray, Tina Houghton MEMBERS ABSENT: Brian Smith OTHERS PRESENT: Murdock Jemerson, Parks and Recreation Director; Dick Schaefer, Parks Department Landscape Architect; Loretta Stanaway, Friends of Lansing Historic Cemeteries (FOLHC); Sue Eareckson, Friends of Bancroft; 2 representatives from Lansing Boat Club; Kellie Brown, Interim Board Secretary CALLED TO ORDER: 7:15 p.m. - ADDITIONS/DELETIONS TO THE AGENDA: Jemerson added to the agenda for Stanaway to provide a review of the first Veteran's Memorial Task Force meeting. Jemerson removed item IV B-Park Millage Change of Intent from the agenda - „ — STATEMENT OF CITIZENS Sue Eareckson, Friends of Bancroft, stated the original plan for the number seven tee at Groesbeck encroached into Bancroft Park, but the revision does not move number seven into Bancroft and the Friends are okay with the revised plan. Jemerson stated probably at the next Park Board meeting he would be bringing in the new drawing of the seventh tee. Stanaway, FOLHC, stated the tour for the Sesquicentennial is at Mt. Hope Cemetery on June 21 from 3-5. Over 100 flowers were given away for Memorial Day, the remaining flowers were stored behind the cemetery office and they were stolen. The Michigan Families United ladies found a home for their memorial in Dimondale, this is the third memorial for the same person and the one in Mt. Pleasant has already been vandalized twice. The City's agreement to provide the special care flowers for the cemeteries was not provided this year. Jemerson stated he would check on this. BOARD MINUTES May 13, 2009 Board Minutes— Murray moved to support the minutes as submitted, Ward seconded. 7 yeas; 0 nays Motion carried NEW BUSINESS Wright Property Jemerson stated he has been approached by the Wright family to take on some additional park property and he would like the Board to look at this possibility. Schaefer provided drawings and aerial views of the property and described the property as being south of 1-496 as well as US127. It is on the east side of Lansing, one parcel is about three acres and the other parcel is about six to eight times larger. The first picture shows the parcel by Crego Park and Fidelity Lake, and along the east is the East Lansing sewer facility this parcel is owned by Howard Wright. On the opposite side of the tracks is the parcel owned by his sister Joan Wright. Joan has offered her parcel, the smaller of the two parcels, as a Park Board Minutes—June 1. _009 Page 2 donation to the City. Howard approached East Lansing about his parcel, and they are not interested. Both parcels are in a natural state and primarily land locked by the railroad tracks. The last picture described shows Crego Park on the west and south which land locks the parcel except through Crego Park. Schaefer's recommendation is to accept Joan's donation and to approach Howard regarding his parcel. The River Trail which follows the course of the Red Cedar River is on the opposite side of Joan Wright's parcel and is inaccessible. Parks intent is to leave the parcel natural. The larger parcel has a large wet land area. Fancher inquired about contamination from Crego. Schaefer stated the water in Fidelity Lake has been tested and is clean and contamination at Crego was mostly to the west, so not unless there is something from the railroad, but their elevation is up eight to ten feet. Jemerson stated he has received a call from the DEQ and they are working with Public Service to remove the contamination designation off of Crego. Since the last time it was tested the levels are so low that they want to get it changed. The process for the DEQ has been changed and they are working to get the designation changed. Parks will be working with Public Service to get their dumping area changed. Kibbey commented he serves on the Potter Park Zoo Board and this is an interesting habitat and Crego may have a more interesting future. Schaefer stated an engineering firm would be hired. Phase I would look at the history for contamination. If nothing is found, Phase II probably would not be done. Phase II involves testing and sample test wells. If Phase I is clean, it would go to a 285 Review, notice of our intent to purchase and comments would be accepted. Planning Board would review it and submit to Council for approval. The larger parcel is in East Lansing, the smaller parcel is in the City of Lansing. Carrier moved to approve this. Kibbey stated it has been moved to pursue the acquisition of the Wright property. Ward commented she is not sure what is being approved and asked if this is for approval of both parcels. Schaefer stated Parks has not approached Howard Wright. Lott stated he gets nervous every time we add property, because of the potential for liability issues and maintenance. Fancher commented this portion of Lansing, with Fenner, Potter Park, and Crego it would expand green space. Stanaway stated it appears this is adjacent to the Urbandale Flood Plain and if Urbandale were to flood that any contaminations in Urbandale would move into this area. Kibbey clarified there should be division on this issue and the Board is voting on the three acre donation only or the other way is contingent of both parcels being donated. Murray stated he wanted to understand the Board is voting to give authority to the Parks Department to move ahead to process the accepting this offer and this process includes it being tested. Kibbey stated if he understands it correctly, a level one review is not testing but a review of records. If level one is passed, you do not go to the second level. Murray asked what would happen if we accept this and discover contamination. Schaefer stated we have accepted contaminated parcels before based on a biometric assessment which determines the extent of the contaminates on site and the City would not assume responsibility for pre-existing contamination. Park Board Minutes—June IL .J09 Page 3 Kibbey asked for a second to the motion, which is to consider acceptance of the three acre parcel from Joan Wright. Seconded by Ward, Fancher provided third approval. Motion carried to consider acceptance of 3 acre parcel. 7 yeas; 0 nays Fancher moved to accept second parcel contingent upon a free donation offer from Howard Wright. Seconded by Murray. Lott does not see a need to move on this portion tonight due to unanswered questions. Motion carried. 6 yeas; 1 nay Maguire Park Jemerson stated he met with Mr. Maguire to discuss with his architect what they want to see in the park. They talked about doing a parking lot, bike racks, some type of small pavilion, benches, landscaping, signage which may be an archway to designate this as a beginning point of the River Trail. He is also going beyond his $20,000 contribution, as he and his wife are going to contract with Saper Gallery to install some sculpture in the park. The architect will take a couple of weeks to put together some basic concepts to bring to the Board. Veteran's Memorial Task Force Stanaway stated the first meeting was last night and the three veterans' were unable to attend and Bruce Pettit may be replaced. The next meeting should have veterans' in attendance. Last night mainly focused on is there a need for some new form of veterans' memorial and if so should it be in a cemetery or a park and what could it look like. Several suggestions were made for style, design and placement, but until we get direct input from the veterans' we are going to wait and probably do a surrey with their help. Stanaway stated one of the suggestions was a wall that would never be completely built. It would be made up of white bricks or pavers that would have names engraved on them, possibly with different colored ink to signify those who died in service, served, etc. It would be staggered heights and sprawled out. It would have an American Flag behind it with service flags around it. Alfreda Schmidt had a similar idea; only hers was with glass blocks and lit with red, white and blue from behind. One of the tasks of the committee would be to determine who would be eligible, is it strictly Lansing residents or Ingham County residents. Presumably we would have families purchase bricks or pavers in their family members name. Memorial Form Ward provided an updated form from what was in the packet and stated she found from a November Council meeting that there were four members who had confirmation of appointment to the Memorial Review Board; Willie Davis, 1st Ward, Delaney Newberry, 2nd Ward, Linda Appley, 3`d Ward and Angela Moore at Large. Ward stated it seems statutorily by ordinance the Review Board has authority. The Park Board was operating under the premise the Memorial Review Board was disbanded, however it was not so the Park Board tabled their work. Ward made some previsiens revisions to the form the Parks Department has been using and it does not hurt Parks to have a form ready. Jemerson stated the next item on the agenda is the Memorial Review Board Process and he has spoke with the City Attorney who will be assigning an attorney to see if an amendment to the City Ordinance needs to be made to give the Park Board authority. Park Board Minutes—June 1,. 009 Page 4 Ward reviewed her changes to the form. It was added "what is the proposed opposition to the memorial', some questions were moved around to put similar questions together and clarified some questions. Fancher commented on page two the question referring to how it would impact businesses may need to be re- worded. Houghton suggested adding a space for an e-mail address. Ward asked if Board is able to approve the form, but not put it into use. Ward moved to approve the form as amended; Fancher seconded Motion carried. 7 yeas; 0 nays Kibbey inquired about Anita Beavers request. Jemerson stated she had met with him and she is moving forward on her plaque for Elmhurst Park. UPDATES Mount Hope Basin—Still working on the last part of Phase Il, which is the construction of a handicap accessible ramp; the current build is to steep of a grade. Once this is completed and maybe concurrently Phase III may begin, which will be the pond, fountain area, landscaping, benches, water and electrical supply, and columbarium. Also hoping to do Phase IV this fall. SSCC - In construction of Phase 1 (interior); auditorium is complete and working on the 2 big rooms; the pool has DEQ permit issues. Second phase has been awarded to Laux Construction. The second phase involves construction of the new entry/lobby area for the SSCC. Davis Trail — Is mostly done, one small section that connects Renee Street to the trail. The restoration of landscape needs to be completed. There has not been an official trail opening yet. Reutter Park—Done Frances Park—Started clearing wood area yesterday, open area has not started yet. Gier Park—Contractor is asking for a 3 week extension. Working on the tear out permit and site plan. July 4th—Jemerson asked the Board members to participate in the 4th of July parade. Meeting Adjourned at 8:45 p.m. �_. Respectfully submitted.' Kellie rown, Interim Board Secretary Approved July 8, 2009 PARK BOARD MINUTES July 8, 2009 Letts Community Center MEMBERS PRESENT: Rick Kibbey, Paul Carrier, Ron Lott, Cynthia Ward, Dusty Fancher, Pat Murray, Tina Houghton (arrived 7:20) MEMBERS ABSENT: OTHERS PRESENT: Don Ballard, Parks and Recreation Deputy Director; Brett Kaschinske, Manger of Leisure Services; Loretta Stanaway, Friends of Lansing Historic Cemeteries (FOLHC); Sue Eareckson, Friends of Bancroft (Friends); Rebecca Saunders; Kellie Brown, Interim Board Secretary CALLED TO ORDER: 7:06 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Lott added election of Park Board officers --. STATEMENT OF CITIZENS c..� Sue Eareckson, Friends of Bancroft, stated because of the drain project and the need for the golf course to separate tees six and seven Murdock organized a meeting with the drain commissioner. Everyone walked the golf course and came to a workable agreement; the golf course will get a small piece of land at the edge of the park at the foot of the hill and the park will get the land from the men's seven tee. The Friends really appreciate the efforts and this arrangement will preserve some plant life and a small wet area. Stanaway stated the FOLHC did the Founding Father tour on Father's Day. They have set the fall tour/fundraiser for Sunday, September 27 from 3 to 5 pm at Mt. Hope Cemetery. Veteran's Memorial Task Force has met and will meet next week. They have several new people who have agreed to serve. Needed to hear from Murdock about where the Mother's Committee Less We Forget group stands; they have contacted Murdock and are still interested in having a memorial in Lansing. The Boy's Training School site is ready to discuss landscaping and the historical marker has been approved by the state and it is a matter of sending in the money. There were hostas planted on the slope and every one has been chewed down by the deer. Forestry has pulled shrubs and planted several trees this year; they have also put in the special care flowers. The friends group also has three members interested in serving on the 5- year plan committee. BOARD MINUTES June 10, 2009 Board Minutes— Murray moved to approve minutes, Ward seconded to approve as amended on page three; the word previsions changed to revisions. 6 yeas; 0 nays Motion carried NEW BUSINESS Park Board Schedule Lott moved to accept the schedule as proposed by Murdock's memo. Carrier seconded. 6 yeas; 0 nays Fancher asked if the Board has met at the Southside. It was clarified this is a new location Park Board Minutes—July 8, z009 Page 2 Motion carried Summer Program Update Brett Kaschinske provided a power point presentation on the Leisure Services summer programs. There are 15 playground sites and 4 community centers and provided attendance numbers for the playground sites; Cavanaugh, as well as North are the highest and Willow is the lowest. There are 117 adult softball teams, 22 men's baseball teams, 78 youth softball and baseball teams and 13 high school fast pitch teams. Statistics are on the web site and teams visit the web frequently for information. Hunter pool is averaging 200 visitors a day and Moores is 80 a day. The weather has not been the warmest and there was an issue with the heater at Moores. Therapeutic Recreation has received a $15,000 grant and purchased 3 sport chairs and 2 hand cycles. Ward asked if we have contacted Michigan Protection Advocacy (MPA) and Kibbey recommended Michigan Disability Rights Coalition. MSU Crew camp is taking place this week. Gier gym west wall has been removed; Southside Community had the groundbreaking for Phase II. We are in the center with kids' camp and evening programs. Ranney scoreboard is the newest and is in cooperation with Bob Every. Leisure has three inflatables available for rent; 56' obstacle course, 28' climbing wall and a moon walk. The obstacle course and climbing wall include staff with the rental. Outdoor Bill of Rights has 10 rights and the goal is to get kids outside. There are bracelets that represent each right, when they get all 10 bracelets they turn them in for a certificate and t-shirt. The summer concerts started with 400 in attendance at the first concert, however the weather for the next 3 was dreary and rainy so attendance was lower. The July 4th parade had great attendance and the rain held off. We are working with an e-marketing project called EMMA to send out a monthly newsletter of park events and information to the e-mail addresses we have in our Rec-Trac data base. Ballard stated the 1 st Tee program is finishing the first session and is looking for kids for the second session. There were 95 in the first session and it is for ages 7 to 17, but they are flexible and scholarships are available. Election of Board Officers Fancher moved to keep Rick Kibbey as Board President, seconded by Carrier. No other nominations or opposition, nominations closed. Motion carried. Park Board Minutes -July 8, z009 Pape 3 Carrier moved to keep Dusty Fancher as Board Vice President, seconded by Ward. No other nominations or opposition, nominations closed. Motion carried. OLD BUSINESS Amendment to Memorial Review Board Ordinance Ballard provided an example of what Jemerson is doing and the procedures. Jemerson has approached the City Attorney which involves a process of forms to be completed. Ballard provided a first draft to change the ordinance, there is already an issue and a second draft will be needed. Draft number one is the appearance of the draft, page 4 is incorrect as it states the Park Board recommends to the Memorial Review Board and it should state recommendation is to the Mayor and Memorial Review Board. Jemerson wants to move on this quickly and would like the board members input. Kibbey stated he has four different sets of regulations on how facilities are named. He has located two and will continue to go through his records for the others. Ward inquired what public park amenities means. Ballard stated it would be a bench, scoreboard, etc. Ward asked is there is a timeline for comments. Ballard stated as soon as possible. Wright Property Ballard stated there have been no changes since the last park board meeting, as the department has not heard from Mr. Wright regarding his property. UPDATES SSCC Information provided in Kaschinske's power point presentation. Friends of Crego Kibbey stated Crego is a marsh, is a phenomenal habitat for wildlife and he thought it was worth having a friends group. The group's goal would be to get the park open again. He has prepared a letter and will bring it to the next board meeting. Gier Information provided in power point. Contractor is the same one as for the Mt. Hope Basin; Kincaid. Mt. Hope Basin - Phase III Plan to start in 7-10 days, also finishing the ramp work from the last project. Horrocks will be back to adjust the ramp as it does not meet ADA. Meeting adjourned at 8:15 p. Respectfully submitted,=��Z,-,�� Kellie rown, Interim Board Secretary Approved September 9, 2009 PARK BOARD MINUTES September 9, 2009 Letts Community Center _ MEMBERS PRESENT: Rick Kibbey, Paul Carrier, Cynthia Ward, Luke Canfora,, Late arrivals Dusty Fancher, Pat Murray, Tina Houghton, Ron Lott MEMBERS ABSENT: OTHERS PRESENT: Murdock Jemerson, Director, Parks and Recreation; Brett Kaschinske, Manger of Leisure Services; Loretta Stanaway, Friends of Lansing Historic Cemeteries (FOLHC); Maria VanDeventer and Harold Leeman, Gier Advisory Board; Kellie Brown, Interim Board Secretary CALLED TO ORDER: 7:01 p.m. ADDITIONS/DELETIONS TO THE AGENDA: Kibbey motioned to move to Updates on the Agenda awaiting a quorum. Motion supported. STATEMENT OF CITIZENS Stanaway invited the Board members to the FOLHC fall tour at Mount Hope Cemetery on September 27 from 3 to 5 p.m. The tour will be taped, but will not be a fundraiser. The Ellsworth family requested Iraq War memorial is going up in a dedication ceremony this weekend. This will be in fact the fourth memorial that will relate to Justin Ellsworth, there may even be a fifth or sixth. Leeman stated he was here to ask the Park Board to support the dedication and naming of the Gier Gym after Rose and Ron Coultes. They have been members of the Gier Advisory Board for over 30 years. BOARD MINUTES Ward moved to support the July minutes as submitted; seconded by Fancher. 8 yeas, 0 nay Motion Carried NEW BUSINESS Welcome Jemerson introduced the newest member of the Park Board, Luke Canfora. Canfora is a Lansing resident and lives in the Moores River Park area. Canfora stated he works for The Alliance of Climate Protection, which is Al Gore's grass root group and participates in several charities around the city. Tony Novola Memorial Kaschinske stated Tony Noyola was a 27 year employee of the City's Parks and Recreation Department and passed away on August 15, 2007 while on the job at Ranney Ball Park. There LANSING PARK BOARD —cPTEMBER 9. 2009 PAGE 2 was discussion about re-naming Ranney after Tony; however his widow and children were not interested in doing this. Ultimately the decision is what is before the Board and that is at Kircher Park to place a stone with a plaque and a tree just before the field. C & D Hughes in Charlotte have donated the rock and Stamprite will do the plaque at cost, which cost is not available yet. Kibbey recommended a committee meeting outside of the Park Board meeting to review the application and answer questions the Board may have. Kaschinske inquired if the question is cost and stated he believes cost for both are covered. He tried to suggest other options to the family, but the family really wanted something at Kircher. Kibbey stated the reason for the committee is because these discussions can get sensitive and rather than having them in the middle of the meeting it is better to have them when it is the only thing being discussed. Murray stated he could see if this was dragging on to move it to a committee meeting, but to stop the discussion before it even starts is a little unusual. Ward stated in the application it refers to a memorial fund and is this fund for something else. Kaschinske stated it is a youth sports fund. Ward also stated the application refers to building a facility, but that is not before the Board now. Kaschinske stated that when Tony passed away Representatives Bauer and Whitmer talked about fundraising and using this memorial fund for youth sports. Mrs. Noyola's vision is to upgrade our youth sports facilities, specifically regarding little league baseball. Carrier asked to be kept informed about the youth fund and maybe he could get kids from the school district involved. Fancher stated the Board has been discussing and contemplating the Board's role in naming or recommending memorials for the better part of a year. We have a form, which has been gone over and we know there is a Memorial Review Board and she is not sure what the Park Board's role is. Jemerson stated the City Attorney is mulling over the ordinance and they are happy we went through their process for an ordinance change and it is moving forward. The ordinance change would involve the Memorial Review Board, only when and if they received an application such as this, it would automatically come to the Park Board for review and recommendation to the Mayor. The Park Board would make recommendations to the Mayor who will take it to Council and the Memorial Review Board only takes it to Council. Murray moved to have the Park Board approve to move forward with the recommendation. Carrier seconded. 8 yeas, 0 nay Motion carried Rose and Ron Coultes Dedication Fancher moved to proceed with this recommendation. Murray seconded. 8 yeas, 0 nay Motion carried UPDATES LANSING PARK BOARD „c-PTEMBER 9, 2009 PAGE 3 Five Year Master Plan Meeting Schedule and Survey Kibbey stated the schedule was in the Board packet and there will be hearings at each location listed. The schedule has been distributed widely and he is hopeful the Ward representative could make it to the meeting. Ward stated the survey appears to be self explanatory. Jemerson stated the survey link is on the department's web site. Houghton inquired how people are being encouraged to go on-line to take the survey. Jemerson stated people are being informed at the Ward meetings. There will also be surveys available at the meetings for individuals to complete. Kibbey stated it was his understanding there was going to be a city wide hearing. Jemerson stated the Ward meetings are to gather input to assist in developing a draft plan. There will then be a public hearing which may be held by the Board, City Council may also hold a hearing on the draft and input will be accepted. Houghton asked how this is different from the survey that Kibbey has been doing. Kibbey stated there are three master plans being done at the same time: City of Lansing 20 year master plan, Parks 5 year master plan and Potter Park Zoo Board is doing a master plan and he is taking surveys for the City's master plan. Kibbey stated he was surprised that the organization, Landscape Architect, Planners, did not have a representative at this meeting to discuss the survey, outreach methods and answer questions. City Wide Master Plan Kibbey stated this is two things: the City's long term capital improvement budget for street improvements, new parks and anything that has to do with the built environment, it is also the plan that underlies the City's zoning code enforcement. Kibbey stated since he is working on this he knows a lot of the responses coming back from people are about parks and it is very positive. There is a specific question regarding what is your favorite park and by the time this survey is done there will be about 1,000 surveys. There will be a series of hearings; there are currently neighborhood meetings where staff is there to listen. After these are done there will be a couple city wide meetings where the consultants will do some introductory items and then there will be city wide meetings around themes such as; transportation, river, and green space/parks. Stanaway asked how the cemeteries would get their say and what meetings would they need to attend. Kibbey stated to attend any one of the meetings. Fancher asked who was chairing the meetings for the Parks 5-Year Plan. Jemerson stated himself and Bob Ford, Consultant from Landscape Architects and Planners. Fancher asked how the data is being captured and will the Board receive this data, if so what form will it be received in and will the Board be part of the Master Plan process. Jemerson stated input will be received from story telling exercises at these meetings. From the stories values will be identified and the values will be interpreted to actual programs and facilities. Houghton inquired how long this process has been going. Jemerson stated a couple of months. LANSING PARK BOARD —.cPTEMBER 9, 2009 PAGE 4 Houghton stated she wants to be sure the Park Board holds a public hearing regarding the Master Plan. Gier Gym Expansion Kaschinske stated there was a Gier progress meeting today, the wall is up and the gym is enclosed. This expansion will allow space to add bleachers, a batting cage, a couple of baskets and all the lines for sports will be safer by moving them away from the wall. The contractor is projecting completion by the end of the month; however they legally have an extra two weeks into October. The key component in the project is the new concrete that needs to be at certain moisture in order to pour the new rubber floor over the concrete. Options for pulling the moisture out are to completely enclose the gym and turn the air on. We will offer youth basketball during the winter; there will still be a curtain so two courts will be operated. A second score board has been installed that can operate separately or in unison with the other clock. A drop down batting cage will also be installed on the west side. Jemerson commented that when the design was done for Gier a design was also done for Letts and he would like to remind the Board the design is ready and all that is needed is a couple of years of funding when time comes for CIP priorities. Mt. Hope Basin Project Jemerson stated this is Phase I and Phase II, there are problems with Phase II's contractor and getting the correct pitch to the walkway that goes down into the basin. It is getting close to having to have the City Attorney involved in this to get the contractor back out on the job. Phase III work is being done by the same contractor that is doing the Gier gym, Kincaid Henry. They are waiting for the columbarium to come before they will continue with the project and the pond. They expect the columbarium in November and the fountain should be here in a few weeks. Frances Park and Davis Park Trails Jemerson reported both trails are open and there was a small ribbon cutting at Davis. The Friends of Frances will be a meeting on September 16 to discuss their ribbon cutting ceremony. Southside Community Center Grand Opening Fancher inquired if all the aquatic programs were being run out of Hill or if there will be aquatic programs at other sites. Also, will the Lansing high schools still be using the Hill pool; Jemerson stated yes. Fancher would also like to see an introductory program in water polo. Grand opening should be late October. Hunter's Ridge Jemerson stated as part of the due diligence to acquire the 28 acres we are required to do an appraisal and a 4 year title search. There is a problem that the appraisal came back low; the grant from the DNR was in the neighborhood of$750,000+ and the appraisal came in at $250,000. The DNR staff recommended another appraisal. The DNR will only pay 75% of the fair market value on the property as determined by an appraisal. Veteran's Memorial Task Force Committee LANSING PARK BOARD . c_PTEMBER 9, 2009 PAGE 5 Jemerson stated the committee met on August 11 and during the meeting the Ellsworth memorial was discussed. This was a memorial that was requested to be placed in a City cemetery or park. Kibbey asked at this point to go into an executive session. Jemerson stated the footing was put in by the City's Building Maintenance Department and the Parks Department will be involved in maintaining the area around the monument. The pedestal this monument is sitting on did come from the City and cost $1,800. The funding for this is coming out of Parks maintenance. Stanaway suggested a way to continue with the meeting; Jemerson would provide his take on things entirely without interruption, she would provide her take without interruption and any task force member could do the same. Jemerson stated Ellsworth made this request to the Mayor to have the memorial in a park or cemetery and the Mayor approved Evergreen Cemetery. As far as the monument and the names, it was first suggested the monument would have one plaque on it with a statement that this is a memorial to those who perished in the war on terror. The language was changed, however he is not sure what it is as it came out of the Mayor's office. There is going to be one plaque that spoke to those who died in the wars. The issue of the new names came up because the other memorials have just the two names. It was first discussed that this memorial would have brick pavers with the names of the victims, but there has been a change and it will go on the monument. The intention is to add other names of Lansing fallen soldiers and not just for these two people. Stanaway stated the Veteran's Memorial Task Force was formed with two goals in mind: one was to formulate a policy to bring back to the Park Board that would be in existence so when requests came forward for memorials tied to parks or cemeteries there was an existing policy statement saying this is what we will or will not do. The second was to design an all inclusive memorial,or monument to honor all veterans in all wars from all times. At the last meeting of the task force Jemerson came in with the news the Mayor had authorized this monument for the Iraq veterans in Evergreen Cemetery, the overwhelming sentiment of the Task Force was the Mayor had undercut the Task Force's two purposes. By the end of the meeting it was determined that if the Mayor was not going to let the Task Force do their work and gave into this lady, the Task Force felt it was senseless to put their time and effort in to it. The monument on the Capitol grounds is in the process of being upgraded to represent all the newer wars that have occurred since the original monument was put in place. The Veterans President, who was at the Task Force meeting, said as far as they were concerned that was what they were looking for. The Veterans Memorial Task Force disbanded unless and until there is a firm request from the Park Board to come back with a policy as originally intended and there is a commitment from the Mayor to stay out of it. Houghton stated Jemerson and Stanaway are correct with their statements and as Jemerson stated at the meeting the Park Board is an advisory group and the sub-committee was also advisory. Jemerson stated he had not heard the Task Force had disbanded, that the issue had been tabled. Jemerson also made a recommendation that the Veterans might take ownership of this and deal with Veterans issues with the Mayor. Murray commented that if he understands it correctly the decision has already been made and there is nothing for the Board to make a recommendation on. LANSING PARK BOARD „cPTEMBER 9. 2009 PAGE 6 Jemerson stated the monument is up. Fancher asked if there is going to be plaques for individuals. Jemerson stated Ellsworth is paying for the first two names. Carrier inquired if there is room for names of more Lansing residents. Jemerson stated yes. Jemerson stated his hope is to move toward a paver style system and there would be a Veterans group responsible for names being submitted. Kibbey asked for minutes from the Task Force meetings. INFORMATION DNR Trust Fund Application— Frances Jemerson stated the total maximum points is 500+, the scores we did get put us near 400. We can continue to send in letters of support. If the Board would like to put together a letter of support for this project please do so and we may gain more points. The last grant we had a score around 280, so this looks good. Fancher asked for an example letter or to have a letter put together and she would move forward from there. Meeting adjourned f� ,F Respectfully submitted: Kellie Br wn, Interim Board Secrets Approved October 14, 2009 PARK BOARD MINUTES November 18, 2009 Southside Community Center MEMBERS PRESENT: Rick Kibbey, Paul Carrier, Cynthia Ward, Luke Canfora, Late arrivals Ron Lott, Dusty Fancher MEMBERS ABSENT: Excused—Pat Murray, Tina Houghton OTHERS PRESENT: Murdock Jemerson, Director, Parks and Recreation; Eric Schertizing, Ingham County Treasurer and Chair Ingham County Land Bank; Bob Ford and Tamara Jorkasky, Landscape, Architect and Planners (LAP); Loretta Stanaway, Friends of Lansing Historic Cemeteries (FOLHC); Kellie Brown, Interim Board Secretary CALLED TO ORDER: 6:30 p.m. ADDITIONS/DELETIONS TO THE AGENDA: - None STATEMENT OF CITIZENS - None -- BOARD MINUTES = Ward moved to support the October minutes as submitted; seconded by Lott. 6 yea; 0 nay. Motion Carried NEW BUSINESS Land Issues Eric Schertzing, Ingham County Treasurer, stated he is the Chair of the Ingham County Land Bank Authority. The Land Bank has a number of properties throughout the City, and they have renovated about 45. Today was a closing on the 29th sold property. Schertzing reviewed a map of the City and where each property is located. Some of the parcels owned are also vacant land. A number of the parcels are adjacent to parks. There is Reasoner Park on the north end of town, where an Action Auto has been demolished; they have also purchased the Masonic north of there. He would like to talk about what could be done in the area around Reasoner Park and what may be able to be done together. Another area is Comstock Park near the School of the Blind where they own several pieces of land. Comstock Park needs to be embraced and as re-development is discussed interaction with park land is critical. The Land Bank has an architect who has been doing some site work on the flow of the sidewalk and other items to combine the parcels which could benefit the park. Several parcels are in the Brownfield Development along with park land. This opens up the opportunity for some Brownfield capture dollars to be spent on public infrastructure and Brownfield eligible activities in the parks, especially Comstock Park. The Land Bank is also starting to get into commercial properties. In February or March the sign will go up on the Action Auto property near Reasoner Park. Reasoner Park has a lot of industrial and commercial around it, however there is an area near the RiverTrail head that had demolition leaving land available. Carrier asked if Brownfield could mean contaminated land. Schertzing stated no. Lansing Park Board Minutes— November 18, 2009 Page 2 Schertzing stated he is Ingham County Treasurer, but spends most of his time as Chair of the Land Bank. The Land Bank is an economic development tool and is authorized by State statue. Property owned by the Land Bank is Brownfield eligible. Another provision of State statue allows adjacent and contiguous parcels to Brownfield eligible parcels be included in the Brownfield plan. Fancher asked if Schertzing is suggesting park land to be sold or traded to the Land Bank. Schertzing stated he suggested they look and see if there are opportunities which would be beneficial for everyone. Fancher stated if this were to be done, it would need to be put before the public for vote. Schertzing stated he has no problem going before the electorate to explain this and he feels there are benefits to this. Fancher asked if there is a role for the Land Bank to push forward a Transferable Development Rights policy where some of the tax revenue could be used to buy the properties and transfer the development credits to receiving zones on this Brownfield credits. Schertzing stated you could use a Land Bank tool to do something like that. Kibbey stated he had been contacted by neighbors around Reasoner Park and he went to get familiar with the park. It is an older park with Northside Towing to the north of it along with 3 or 4 houses; on the east is a series of warehouses associated with the railroad; on the south is all residential and the remaining area has abandoned buildings and across the street is International Harvester. This is a rough area to have a park, and one of the first things would be to strengthen the neighborhoods. Kibbey stated there are clear set guidelines from policy positions by Council of what can be done with park land and if there is an offset there are things that can be done but it needs to go before the voters. Kibbey asked the Board for permission to continue to talking with Schertzing. Schertzing will provide the map he has to the city to implement into the City's mapping database. Jemerson asked what Schertzing's thoughts were for Comstock Park. Schertzing stated it would be to connect it to the neighborhood and to create green houses. Jemerson inquired if it is to use Brownfield money. Schertzing stated there are Brownfield eligible expenses that could be done. Fancher asked what the Land Bank owns at the School of the Blind. Schertzing stated they own a parcel at Pine and Willow and all of the cottages and the plan is to demolish all of them and there are plans for development. Carrier inquired when talking about renovating parks that Lewton had a walkway put in and is that something that could be done through Brownfield. Schertzing stated he would have to check on that. Jack Hadley Memorial Plaque Kibbey asked, with the Board's permission, to table this issue until next month when a presentation could be done. OLD BUSINESS Parks Master Plan Update Ford (LAP) stated they have spent time with staff and looked at the previous master plan, goals and objectives and did an overhaul. The stability of the department is usually the primary goal. Ford reviewed the draft of the plans goals and objectives as follows: Back rcroound In order to develop the recreation goals the Lansing Parks and Recreation Department, Park Board and consultant evaluated all of the information gathered throughout the planning process. The evaluation was based upon physical characteristics, demographics, input from the citizens who live in the City, Lansing Park Board Minutes— November 18, 2009 Page 3 stakeholder interviews and other planning efforts in the city and region. All of this information evolved into general goals and objectives for the Recreation Master Plan. Many goals and objectives were identified through the process. In order to determine an Action Plan for the next five years each of them are given a classification. Those that are to be completed within the next 5 years are classified as short-term, mid-term is 5 to 10 years and long term are 10 years or more. Items are numbered for ease of discussion and do not reflect any particular priority. I. Promote and enhance the financial stability of the Lansing park system through the following methods: A. Recreation as an Economic Development Tool 1. Collaborate with the Lansing Economic Development Corporation, Chamber of Commerce and the Planning Department to promote recreation as an incentive to encourage development in Lansing. Key focus areas for this Plan are: a. Riverfront Development. b. Special events and programs. 2. Developing feasibility studies for park land that may have unique recreation resources or experiences and that could provide revenue through user fees, leases or other revenue sharing options. 3. Develop and implement strategies to promote tourism within the City park system. Rationale: Other cities including Madison, W1, Columbus, OH,and Indianapolis, IN with similar climates and water resources to Lansing have experienced economic success. Vibrant parks are attractive to businesses because of the quality of life opportunities they provide that attract employers. Even with tax abetments, the addition of more businesses will eventually increase the tax base which will increase the general fund revenues over time. Park land and walkable communities also increases property values. According "Measuring the Economic Value of a City Park System"written by the Trust for Public Land, homes that are located within 500 feet of a well maintained park have 15% higher property values than other houses in the proximate area. According to a report written by Joe Cortright for CEOs for Cities titled, "How Walkability Raises Home Values in the U.S.", homes in a community with average walkability were shown to have $500 to $3,000 increase in home value and those with above-average walkability had$4,000 to $34,000 increase in home value. B. Regionalization 1. Identify strategies for improved services and/or funding of existing regional facilities. 2. Work with adjacent communities on common projects. Joint grant applications and maintenance agreements can increase available funds for projects and avoid duplication of maintenance tasks. 3. Work with surrounding communities to develop regional park and trail systems. 4. Work with the surrounding communities on common recreational programs when possible. Rationale: All of the communities in Michigan are struggling economically at this time. Regional partnerships would allow for the combination of funds to continue implementation of projects that benefit multiple communities. Maintenance budgets continue to be cut in many communities including Lansing. By developing cooperative maintenance agreements neighboring communities could gain efficiencies by avoiding duplication of services. C. General Fund 1. The general fund is the major source of funding for a parks and recreation system. The Parks and Recreation Department will work with the Mayor to provide the necessary funding to adequately serve the residents of Lansing with our park system. Lansing Park Board Minutes— November 18, 2009 Page 4 Rationale: The general fund is the major source of funding for a parks and recreation system. Appropriations from the general fund are voted on by the City Council as part of the Charter established budget process. The department currently receives a portion of the City's general fund budget. This percentage includes the park millage allocation. D. 1 mill tax renewal 1. Renewal of the dedicated one mill for five years is a top priority for the Parks and Recreation Department. The Director of the Parks and Recreation Department and Park Board believe that the public needs to be given an opportunity in August 2010 to renew the one mill dedicated for parks improvements, maintenance and operations for the next five years (2011-2015). Rationale: The purpose of the millage is to provide a stable funding source for capital improvement projects within the Parks and Recreation Department. Secondly, the park millage provides local matching funds to leverage state and federal funds. Finally, the park millage provides funding for continued operation and maintenance of the City's parks and recreation system, including replacements and/or repairs to facilities. The millage was introduced in 1990, renewed again in 1995, 2000 and 2005, as part of the Lansing five-year parks and recreation plan. Its successful adoption and implementation has provided funding for numerous capital improvement projects and has greatly improved many facilities in the Lansing park system. For many years the City allocated limited dollars for capital projects. This coupled with the prioritization process used by the City's financial staff resulted in limited dollars for the Parks and Recreation capital program E. Grants from Federal, State and Local Sources 1. The City will apply for grants whenever feasible to extend available City dollars and provide quality capital improvement projects. Rationale: Traditionally, matching funds had been difficult to obtain for park purposes due to competition from other City needs. The millage allows greater flexibility to seek grants and other matching sources of revenue. If the millage is approved by the voters, funds will be available as match money. This in turn to parlay local funds with grant funds and accomplish more capital improvement projects. F. Gifts, Donations, Endowments, Corporate Partnerships, Bonds and Loans 1. Donations, gifts, endowments, Corporate Partnerships or other contributions toward maintaining and developing the park system need to be encouraged for specific projects. 2. Bonds and loans may be pursued for initial start up capital to create revenue generating facilities. Rationale: The City has been successful in obtaining funding through these mechanisms in the past and will continue to pursue opportunities to enhance, preserve and maintain the park system to meet the communities'needs. G. Evaluation of Park Land Holdings 1. Reevaluate dedicated park properties not meeting the Departments definition of park property. 2. Those undedicated properties deemed unusable or inappropriate and are not presently serving the citizens of Lansing should be transferred or sold. 3. The sale of these selected undedicated properties will generate revenues that may be used for acquisition and development based on the December 10, 1979 City Council policy (Article 1, chapter 1, Section 403.6). To sell or transfer dedicated park land the City Charter requires that the matter be voted on by the citizens of Lansing. Lansing Park Board Minutes— November 18, 2009 Page 5 Rationale: The Parks and Recreation Department has been gifted several park properties over time that do not meet the Departments definition of park land. The funding for Parks and Recreation has been cut which has led to a decrease in funds to complete maintenance tasks. The proceeds from the sale of properties will be used to meet the communities'parks and recreation needs by allowing the Department to acquire or develop park land that can provide a greater benefit to the community. H. User Fees and Rental Rates 1. The Parks and Recreation Department will annually evaluate user fees and rental rates as a means to supplement the cost of developing and operating the facility and/or program. 2. User fees and rental rates should be comparable to competitive rates and fees in the private and public sector. Rationale: User fees and rental rates are a means of supplementing the cost to run programs and facilities. With less general fund dollars, fees are another way to recover some of these costs. II. Maintain, assess, develop and preserve park lands and facilities in order to provide for the needs of present and future generations. A. To provide systematic and effective maintenance by: 1. Improving general maintenance practices at all facilities with regard to equipment upgrades, staff/user safety and accessibility. 2. Continue to evaluate needs for infrastructure, facility replacement and repair in order to extend the life and maximize efficiency of the existing infrastructure. 3. Prioritization of maintenance tasks and park areas for maintenance and renovation. a. Develop a priority plan for maintenance and renovation based on criteria such as use level, size, location and facilities that require more maintenance to preserve their functions. b. Identify parks with more acreage and/or natural features such as forests, waterways or wetlands that can be naturalized using sustainable methods to reduce maintenance. For example allowing portions of open mowed fields to revert to a prairie setting and maintain mowed areas only for active use or increasing the natural buffer on the edge of the river. 4. Explore opportunities to develop cooperative maintenance agreements with other agencies and City departments to reduce costs. Partners may include the Lansing School District, Lansing Board of Water and Light and the city of Lansing Department of Public Works. 5. Improving the inventory and management of park facilities by providing a computerized network for tracking and retrieving information about park facilities. The computer system will allow for accurate record keeping of parkland size, facility conditions and maintenance equipment throughout the system. This will allow the City the opportunity to better predict life cycle costs. 6. Improving the inventory and management of the urban forest by developing a tree inventory complete with GPS/GIS information. 7. Enhancing the care of trees using current best management practices for forestry. 8. To continue to supplement and enhance services provided by the City through the use of volunteers for park maintenance such as the Adopt-A-Park program. Rationale: Considering current economic conditions, fewer funds are available to replace equipment or facilities. In order to extend the life of these items maintenance is a top priority. This involves identifying critical areas and prioritizing maintenance activities, repairs and renovations. Where maintenance must be decreased there is opportunity to naturalized areas using sustainable methods. This can save on time, wear on equipment and energy resources while providing environmental benefits and enhance wildlife habitats. City park land often abuts property that is maintained by the Lansing School District, Lansing Board of Water and Light and the city of Lansing Department of Public Works. Resources could be more efficiently used by developing cooperative maintenance agreements with these agencies. For Lansing Park Board Minutes—November 18, 2009 Page 6 example if the Board of Water and Light is plowing the sidewalk near a park an agreement may be made where they plow the sidewalk in front of an adjacent park. The City currently works successfully with volunteers in many aspects of park maintenance. Volunteers should continue to be utilized to supplement the City services. B. The provision of land for recreation in quantities sufficient to meet the existing and future recreation needs of the population and to preserve the natural resources and identity of the community. 1. Study specific demographic trends that correspond to the recreation services within a geographical target area to determine if additional land is required to meet the needs of the community. 2. Identify and acquire land adjacent to existing park properties that have significant natural features that are worth preservation such as land along the river, strategically located parcels, land that serves populated areas or significant natural areas. Rationale: The demographics of the City are shifting with the decrease in population over the past 10 years, changes in development trends and the addition of mixed use development which introduces a residential component into areas that were once commercial or office. Demographic trends should be studied prior to acquiring additional park land. Creating contiguous tracks of green space was identified as a priority for the citizens through planning efforts for the Non-Motorized Transportation Plan, City-Wide Master Plan and Parks and Recreation Master Plan. Park land provides a means to protect green space into perpetuity. C. To continue with efforts of meeting accessibility requirements. 1. The Department will develop new projects to ADA (American with Disabilities Act) standards and guidelines and continue to follow recommendations outlined in the City of Lansing Transition Plan. Rationale: The Department's mission is to "enhance the quality of life through the preservation and maintenance of park lands, the provision of quality leisure time activities and the provision of special facilities which would otherwise not be available to Lansing residents."This mission cannot be fulfilled if only some of the Lansing residents can enjoy the park system. Besides wanting to provide opportunities for all residents and visitors it is the law that everyone be provided equal access to public facilities. D. To continue to provide cemetery services. 1. Investigate and evaluate cost effectiveness of standard maintenance and management procedures. 2. Preserve and enhance the historic integrity and memorial features. Rationale: The Department manages and operates three cemeteries covering over 200 acres of land. Two of the three are almost at capacity. The Department must evaluate the best way to maintain, preserve and enhance these facilities. E. To encourage the preservation of Lansing's natural systems and features, cultural elements, historic attractions and education interpretation opportunities. 1. Provide a balance between the reasonable use and preservation of the existing natural features within the City. 2. Support and coordinate with the efforts of the Lansing City-Wide Master Plan in regards to green space preservation. 3. Continue the preservation efforts to restore, reuse and adapt many of our cultural and historic buildings, structures and memorials. Lansing Park Board Minutes— November 18, 2009 Page 7 4. Continue to advocate feasibility studies and systematic planning efforts to revitalize or replace the cultural assets such as historic and noteworthy buildings or structures within the system. 5. Provide for the education and interpretation of facilities and structures of importance within the City. Such areas include the natural features, historic structures and areas of artistic beauty. Rationale: The citizens value the Lansing park system which is evident by the continual renewal of the Park Millage every five years since its introduction in 1990. The City should continue to preserve what the citizen's value and that give Lansing its identity. Through public input, the expansion of natural areas was a top priority. F. To Encourage Environmental Stewardship 1. The Department will support environmental stewardship by: a. Preserving existing forests and open spaces for future generations. b. Reducing the cost of storm water management by providing an adequate tree canopy and where feasible providing recharge areas to slow the accumulation of storm water and that allow for the absorption of rainwater into the ground. c. Enhancing the natural environment, flow of water and erosion problems on Lansing waterways through ecological best management practices. d. Preserving, protecting and enhancing environmentally sensitive areas identified in the City- Wide Master Plan and enhancing appropriate areas for wildlife. e. Designing new buildings and enhancing existing structures for energy conservation and to meet environmental best management practices. f. Replacing invasive, diseased and dead trees with trees that are appropriate for the area, especially native trees. Rationale: By being sensitive to environmental stewardship and practices the Department can reduce energy consumption, respect the natural systems and reduce the carbon footprint. G. To continue physical development projects currently underway and new innovative projects in the future. 1. Continue to develop master plans for park land to address the needs of the community. 2. Support and coordinate with the efforts of the Lansing City-Wide Master Plan in regards to future land use. 3. Continue the development of trails and collaborate with the efforts of the Lansing Non- Motorized Transportation Plan to create a walkable and bikeable community. 4. The department will encourage the development of other significant projects along the river that will provide residents access to and use of the water resources and adjacent park lands. 5. The department will develop and enhance the existing golf courses within the park system and develop master plans for Waverly and Red Cedar Golf Courses which have been closed since the last Master Plan. 6. Continue to study opportunities to meet the public desire for community gardening. Rationale: Master planning allows for the community to provide their input into how they want their parks to be developed in the future as well as providing a tool to budget for elements over time. In planning for physical development other planning efforts need to be taken into consideration including the Lansing City-Wide Master Plan and Lansing Non-Motorized Transportation Plan to create a cohesive effort that benefits the entire City. Creating an interurban bikeway integrating parks and trails and connecting to other municipalities was the number one priority identified in the public input process for the Parks and Recreation Master Plan. The other planning efforts mentioned above also reinforce this priority. Lansing Park Board Minutes—November 18, 2009 Page 8 Improving river access and visibility was the second priority identified in the ward meetings. The Grand River and Red Cedar River is a unique feature to Lansing. The Grand River runs through the downtown and a majority of the recent development has occurred in the downtown and on the river. Since the last Parks and Recreation Master Plan, the City has closed two golf courses due to budget constraints. A master plan needs to be completed with public input to plan for the transition from golf to a new recreation use. The movement to grow and purchase local produce has become popular in the Lansing area. A greenhouse was constructed at Hunter Park and farmers markets are held at several parks and community centers in the City. The Department will continue to evaluate opportunities to meet this need in the community. III. Promote the development of new recreation programs with active sports facilities and passive leisure opportunities which are in high demand, or are innovative, unique or not presently provided by municipal or private sectors. A. To identify recreation/leisure program resources. 1. Explore alternative funding and staffing resources that accompany any new or existing program or service. 2. Identify other recreational resources and potential for sharing programs with other city or non- city affiliated facilities, such as Ingham County, the Lansing School District, The First Tee of Michigan and the YMCA to name a few examples. Rationale: The Department continually evaluates ways to provide current as well as new programming at a cost that is affordable for residents. By avoiding duplication of programs, sharing facilities and other resources are means to provide the same variety of programs at less cost to the City. The City will explore these as well as other options. B. To assess existing facilities as to their sustainability for programming purposes. 1. An evaluation of the potential of existing services should be completed prior to development of new facilities and programs. 2. Before developing new facilities, existing facilities should be studied to determine if they could be renovated to accommodate new recreation activities. 3. Before eliminating any existing programs, examine methods to increase or enhance programs at existing facilities. Rationale: The Department currently owns four community centers, a nature center, senior center, historic house, two golf courses, two botanical gardens, three cemeteries and over one-thousand acres of park land. The City should evaluate these facilities and their service potential prior to developing new facilities. An evaluation will determine methods to increase or enhance existing programs and whether the facilities could handle additional programs. C. To monitor service and participation levels for future planning efforts. 1. Produce a programming review and restructure activities as necessary to provide residents with convenient and appropriate opportunities. 2. Formulate and compile user records and numbers in quantified format, using the Lansing Stat database, to assist in determining participation rates and proposed trends. Rationale: The Department currently monitors programming on a quarterly basis to coincide with seasonal programming and compiles records to determine trends in participation. The Department will continue to monitor participation to determine programming needs. Lansing Park Board Minutes— November 18, 2009 Page 9 IV. Promote interaction, involvement and communication between the Parks and Recreation Department, the citizens of Lansing and surrounding communities. A. To develop and maintain partnerships/coalitions with community groups, educational institutions and faith-based organizations. 1. Continue to coordinate and communicate with local organizations including, but not limited to, the Lansing School District, Michigan State University, Lansing Community College, the YMCA, The First Tee of Michigan and the Lansing Youth and Recreation Fund. 2. Continue to work with the Lansing Neighborhood Council to develop a communication network to identify and meet specific park and recreation needs. 3. Cooperate with the City departments, community organizations such as Allen Neighborhood Center, Old Town Commercial Association, Westside Alliance, Lansing Garden Project and other neighborhood organizations to assist in the response to recreational and community needs. Rationale: The Department coordinates and has partnerships with many organizations within the community and will continue to maintain these relationships. The partnerships provide mutually beneficial results with organizations and a connection to the community. B. To implement quality management principals at all levels. 1. Prior to committing to a new facility or program the Department will solicit public input,develop reports, complete cost analysis and feasibility studies. 2. Within the financial resources available, the Department will maintain adequate department staff and facilities to accommodate the existing and future needs of the community. 3. Supplemental staffing assistance will be sought through other departments and volunteers. 4. Develop policies and procedures for the management of volunteer groups. 5. Supplement the department's park research and design staff with outside consulting services to update park plans, development plans, cost estimates and feasibility studies. 6. Evaluate programs and events through opinion surveys offered online or other formats. Rationale: The Department strives to provide quality parks, programs and events to the community. Due to economic conditions additional emphasis will be placed on evaluation and how to best manage what the Department provides within a reduced budget. Staff have been cut in half over the past year, in order to provide quality service within the financial resources available the Department will look to supplemental staffing through other departments, consultants and volunteers. With additional emphasis being placed on volunteers the Department will need to develop policies and procedures to effectively manage volunteers. C. To acknowledge the importance of public input and contact with community leaders. 1. Request feedback on programs and events. 2. Solicit public input during the planning and development of the Parks and Recreation Master Plan and grant applications. 3. Encourage community involvement in the creation of park master plans. Rationale: The Parks and Recreation Department exists to provide a service to the community. Public input is a priority to ensure that the needs of the community are being addressed in planning for future parks and recreation opportunities. D. To promote and market the park system and the benefits that are provided to the public. 1. Increase user awareness of the parks system with entry signs, an updated park map, program guide, the City cable channel, Department website, e-newsletter and other promotional materials. Lansing Park Board Minutes—November 18, 2009 Page 10 Rationale: One of the top priorities in the public input meetings was to provide information about existing parks. The Department should explore various means to promote and market the park system. Existing and proposed parks, programs and events should be promoted through various media efforts. This is not only important so that the community is aware what is available to them, but also tourists and as an informational tool about the benefits provided by the Park Millage. E. To maintain safe parks. 1. Quickly and effectively address public safety concerns. 2. Continue to promote cooperation and reporting programs between the Lansing Police Department, Ingham County Sheriff Department and Neighborhood Watch programs. Rationale: There have and will probably always will be issues regarding crime and public safety in parks. The Department wants to be proactive to address safety by promoting cooperation between police departments and Neighborhood Watch programs. When a crime does occur the Department will act quickly and effectively to mitigate public safety concerns. UPDATES Mt. Hope Basin Jemerson stated he met with Kincaid; the fountain is in place and some work is still needed on the cement work and landscape. The columbarium should be done by this week and they will be back in the spring to do more landscape work. Waverly Park Jemerson stated he met with representatives from the Michigan Mountain Biking Association to discuss a one day event at Waverly Course on January 31. We are going to try to work with them, as well as the Everett High School's Cross Country coach to come up with a trail that both of them could use. It is coming down to the department looking at different possibilities for Waverly that will bring the most people and use. We also need groups coming to the table that are able to do maintenance. The Biking Association has mentioned maintaining the trail. Kibbey stated Waverly has not been a course for 2 years and we wait for people to come to us. There seems to be a lot of people interested in this and could we convene a planning group with the cross country runners, cross country skiers, bikers, Frisbee golf and address this issue. Jemerson asked Kibbey if he was looking for the Board to say Waverly is going to be this. Jemerson stated the Frisbee Golf community did an event, which was successful and this does reach out to a large number of people. He believes the bike event will be successful and would be more so in warmer weather. Brad Potter, from the Biking Association, is aware of park areas that are multi use with trail systems in them and he suggested a trail around the far perimeter so people could look into the park. Meeting adjourned at 8:00 p.m. / Respectfully submitted: Kellie Bro n, Interim Board Secretary Approved December 9, 2009 PARK BOARD MINUTES December 9, 2009 Southside Community Center MEMBERS PRESENT: Rick Kibbey, Paul Carrier, Cynthia Ward, Pat Murray, Dusty Fancher MEMBERS ABSENT: Excused—Ron Lott OTHERS PRESENT: Murdock Jemerson, Director, Parks and Recreation; Brett Kaschinske, Manager of Leisure Services; Kellie Brown, Interim Board Secretary CALLED TO ORDER: 7:10 p.m. ADDITIONS/DELETIONS TO THE AGENDA: None STATEMENT OF CITIZENS None BOARD MINUTES Murray moved to support the November minutes as submitted; seconded by Fancher. 5 yea; 0 nay. Motion Carried NEW BUSINESS CIP FY11 Jemerson provided two lists of CIP projects; one for new projects which included FY10 projects that have not been funded and a second list of projects from the last couple of years that have not been done, but are grant eligible. He advised Board Members when making their decisions both lists need to be considered as matching funds for grant projects must come from CIP money. Fancher stated she appreciated being provided this information early, but last year we almost did not fund Citywide repair and maintenance and we really need to remember, even though it would be nice to put in some of the special projects, we really need to take care of what we have before we do new projects. Kaschinske inquired what the target number is. Jemerson stated probably$1.2 million dollars. Jemerson stated this CIP list is about 95% complete. Staff put together a spreadsheet, and the only two things that are not on this list that were recommended by staff is the removal or replacement of boat launches at Adado East, Buchard, and Cherry Hill, which are not in very good shape. A majority of the projects on the staff list can be taken care of with city wide repair and maintenance or playground line items. Carrier inquired about St. Joe and the development of a football facility, we also use Gardner and other sites. He knows the bathrooms have been an issue there, but putting in a press box, etc and is this something the neighborhood wants. Jemerson stated the community football people have indicated, off and on, they would like to see a facility for football. Kibbey suggested going through the list and obtain a little background and also what is the actual return for the Park Millage. Jemerson stated in the area of$2.4 million. Kibbey asked if there are items on the Lansing Park Board Minutes - December 9, 2009 Page 2 list that the Board would like to start out with agreeing to and is there consensus for city wide repair and maintenance and kids camps. The Board agreed. The Board reviewed the list in order of priority: 1 — Letts Center—gym expansion. The Board recommended this be a phase project. Jemerson stated Gier funding was done in three increments. Murray stated at Gier the purpose was for Floor Hockey and safety, but what is the need at Letts. Jemerson stated it is a matter of safety for spectators. 1- Burchard Park-Silo Removal. This is a safety issue as it is deteriorating. Jemerson stated pieces are falling off and there are people trying to live in the bottom of the silos. The Board stated this has shown up a few years. Jemerson stated we should not wait until someone gets hurt. 2—Cherry Hill -Tennis Court and Pavilion Renovation. Kibbey stated this is self explanatory. Jemerson stated the tennis courts have deteriorated; the pavilion has been painted, but is not in good condition. Fancher inquired if the neighborhood association has inquired about these projects and Jemerson stated yes. They are interested in adopting the park, doing some work and seeing the park renovated. 2- City-wide Playgrounds—ok 2-City-wide Repair and maintenance—ok 2- Park Paving Projects—Jemerson stated we can continue to put money into this account. Gier parking lot was on the list as a project, but we were able to pave Gier with money left from the expansion. Fancher asked if it is at a point that it is a problem, as she would prefer to see gravel lots. 2- River Trail Repair and Maintenance—This is a project that is always there. 2- Kids Camp—ok 2- Munn Park—Jemerson stated this is a court replacement, but there does not have to be one there. Fancher stated most people drive there and eat lunch, but she has never seen anyone place basketball there. This is a park with some challenges and how could it be used. 2-Adado Riverfront Park— Replace irrigation system. Fancher inquired how often is the irrigation system used. Jemerson stated it is used after large events and the system is old. 2- Moores Park and Hunter Swimming Pools—ADA compliance. Kaschinske stated there may be grant money available to apply for. 3-Adado River Front Park Bandshell 3- Foster Community Center—office integration 3- Ranney Skate Park—Add a kids skate area. Jemerson stated we could approach East Lansing and Ingham County for funds. This would be a modular skate park so bikes could also use it. Fancher asked how this could be built for$100,000. Jemerson stated there is already a kid's area there; this would be to enlarge the current area. Kibbey inquired if there is a breakdown for the different aspects of this project and asked for one to be provided. 3- Crego Park— MDNR Grant Match—This would be a phase project. 4- Gier Park Ballfield Improvements— Lights. Fancher inquired how many teams are playing at the fields. Kaschinske stated there are leagues Monday through Thursday, weekends and youth have been moved out there also. Kibbey wanted to see backup documentation on this, how much league activity there is, how much money it generates and how much it cost us for staff to prep the field, sign up, etc. Also, there is concession money and historically it has gone to Gier items and is there a way to get a contribution. Kaschinske stated it still gets recycled into the system for Gier youth, for example they send kids to camp and recently paid $5,000 for 19 Floor Hockey teams for league registration and pre-season tournament. 4- North Cemetery—Jemerson stated this is a project to put back up the entry way arch and renovation on the fallen markers that do not have family to take care of it. Murray inquired if there was some way to get a construction involved and assist with the cost. 4-Forestry Division—Tree purchasing and planting. No discussion 5-City-wide Park Map—Jemerson stated the River Trail Map was funded and it is being worked on now with a company from Ann Arbor as to the scope of work to be performed and then an RFP will be put out. Lansing Park Board Minutes - December 9, 2009 Page 3 5-Frances Park— Phase 3 Master Plan. Kibbey stated this is a very active group and inquired if they have had any financial participation in any of the activities to this point. Fancher also stated they are a pretty active political group as well. Jemerson asked the Board how they feel, since the grant has been denied by the DNR, about trying to fix Cambridge to the existing trail to Frances Park. This would be the walking from Cambridge toward Frances Park to where the trail stops along Moores River Drive to get people off the road. Fancher stated she did a site tour last year and found this to be dangerous walking from one park to the other park along the road and she does not know why Public Service wouldn't contribute to help fund this. It is partially their role to separate traffic and provide a safe route. Ward stated the need seems less now because you are able to get to the Park from Cambridge. 5- St. Joe or Davis Park— Basketball Complex. Kaschinske stated last year a presentation was done on a facility in Battle Creek. He echoed the comments about Munn, there have been a lot of one or two courts removed that are in neighborhoods. The popularity of basketball is high, but because of the traffic on one or two court facilities becomes a problem. A four court complex would allow for adults and youth to play, to run outdoor leagues and in terms of neighborhood impact it would be minimal at either of these parks. Carrier inquired how this would be addressed to neighborhoods. Kaschinske stated basketball courts can have a bad image, but these are usually single courts that get taken over by the 18 to 25 year adults and which eliminates the use by teens and neighborhood kids. A multi court complex would allow for programming and change it to a more organized system. Carrier asked if this would be a locked up area, Kaschinske stated yes it would be locked up at night. Murray stated Davis would be a better location with less impact to a neighborhood. 5-RiverTrail Development— Delhi Township. Kibbey stated he would like to know if there is demand for this. Jemerson stated he would follow-up on it. 5-Frances Park Maintenance Garage & Nursery. Jemerson stated this is a request from park maintenance. Since there has been so much done with plants and garden renovations it would be beneficial to have a bigger and better maintenance and nursery area. Fancher asked if it is only that they would like a bigger and better one or are they having problems with the one they have now. Jemerson stated all the plants that are purchased the majority sit outside due to lack of room. 5-Department Showmobile. Kaschinske stated he foresees there could be a problem since the current stage is not ADA compliant. Also the new showmobiles have built in power and right now we pay the city electrician to come out and hook up the electrical. Ward inquired after the initial outlay, would there be an annual cost savings. Kaschinske stated the savings he could see is the city would not have to send in the electricians on overtime, which would be two people on three hour OT call-in and possible two people for three hour take down. Murray inquired if a sponsor could purchase it. 5-Ranney Park Loop Trail. Another element within the Ranney Park master plan. 5-Ormond Park—Construction of new entry to Groesbeck. Kibbey stated he would like to see Waverly added to this list, at least a plan to start doing something with Waverly. Jack Hadlev Memorial Plaque Kaschinske stated he provided a presentation a couple of months ago; however the application was not presented at that time. The application and paperwork were provided this month to the Board for review. Jack Hadley was instrumental in getting the 60 and over and 70 and over softball league going, he is in the MASA(Michigan Amateur Softball Association) Hall of Fame. He coached in the youth league through Lansing Parks. The senior softball group is going to raise money to put up a plaque in the north field dugout at Westside Park. Kibbey stated this is not naming a facility or park or anything, but only placing a plaque. Fancher moved to support the placement of a memorial plaque at Westside Park, Murray seconded. Motion carried. 5 yeas; 0 nays. Ordinance Amendment—Chapter 608, Sec. 608.04 City Market Jemerson stated in the packet is a copy of the draft from the City Attorney to amend ordinance 608 dealing with serving alcohol on park land. The City Market is on park land and has a new restaurant Lansing Park Board Minutes - December 9, 2009 Page 4 where they wish to serve alcohol and this needs to go through Park Board to receive the Board's recommendation. Kibbey stated it seems to indicate you are able to already to sell beer at Turner, Scott House, Cooley Gardens, Kircher Park, Ranney Field and Groesbeck. Fancher asked if the Board needed to act on this. Kibbey inquired if there was motion and stated the Board is recommending the City Market be allowed to sell, purchase or possess alcohol. Murray asked if the Board is allowed to discuss be a motion or does there have to be a motion to discuss. Murray inquired if this request is limited to one restaurant. Jemerson stated no, the cheese vendor would also like to sell wine for consumption. Murray inquired what licensing would be necessary. Jemerson stated the State of Michigan Liquor Control Commission. Fancher clarified each vendor would have to their individual license. Murray stated this move would be something the vendors would need to go forward with the State. Murray thinks it would be crazy not to allow a restaurant to do this, but he is concerned about approving something that would open the flood gates for everyone there to sell beer and wine. Fancher stated she is pretty sure there are a limited number of licenses available for certain areas and there are different types of licenses for selling and for serving. Ward stated it reads the Mayor's office would also need to approve an application. Murray is concerned with a change of the environment at the City Market. Jemerson stated it is not down as an action item tonight, administration would like to move forward on this and would like a favorable recommendation from the Park Board, but even without a favorable recommendation the City will move forward anyway. Murray moved to move forward on this recommendation with the concept the Board is not opposed with the sale and consumption of alcohol at the City Market, but with the understanding the Board is concerned with regulation be focused on insuring a family friendly environment and not a bar environment. Motion carried. 5 yeas; 0 nays Meeting adjourned 8:40 p.m. Respectfully submitted: 60_ Kellie B wn, Interim Board Secretary Approved January 13, 2010