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HomeMy WebLinkAbout2004 Park Board Minutes PARK BOARD MINUTES January 21,2004 MEMBERS PRESENT: Mary James, Rick Kibbey, Ruth Leyrer, Ron Lott(late), Melvin McWilliams, Claude Ramey, Monica Terrell MEMBERS ABSENT: Alfonso Mejorado (excused) OTHERS PRESENT: Brian Smith, Pam Bogle and Murdock Jemerson, Director of Parks and Recreation CALL TO ORDER: 7:00 P.M., Scott Center, 125 W. Main Street ADDITIONS/DELETIONS TO AGENDA-None STATEMENTS OF CITIZENS Pam Bogle spoke to the board regarding registration, check cashing problems she has experienced. She had paid for classes in the fall at Letts Center and also paid for classes in December at Letts Center. The first check had not been cashed in a timely manner, and she had closed her account in the meantime. She had not been contacted regarding the closed account check and had not been registered for further classes. Although the home number she had given was incorrect,the work number she had left was not entered in the system, and she had not been notified in writing. James noted was an administrative matter. Jemerson apologized to Bogle for the problems and will contact her tomorrow. Jemerson stated that we do not generally have these problems. MINUTES MOTION: Terrell moved to approve Park Board Minutes of November 19, 2003, with the noted correction; seconded by Ramey. Motion carried. Other department Board minutes were received. FIVE YEAR MASTER PLAN FOCUS GROUPS Jemerson distributed an updated list of focus group meeting times. Several Park Board members have expressed interest in participating in the various groups. Members will be kept up-to-date on meeting times. Terrell hopes that the committees each meet at least once in the early evening. RIVER TRAIL SOUTH EXTENSION GRANT The department received a 2003 Michigan Natural Resources Trust Fund(MNRTF) grant. The request was for$426,000 and we received $226,500. The department will be meeting with the DNR to determine what can be completed. Jemerson noted we have also jointly applied for a $500,000 grant from Michigan Department of Transportation(MDOT) with Ingham County. Park Board Minutes -Jan4ary 21,2004 Page 2 SYCAMORE FIRST TEE The Michigan Department of Environmental Quality approved this project and fundraiser has raised more than half of the funding. A professional fundraiser was hired by First Tee and very credible persons have been involved with this fundraising. This is a phased project. The first phase is the rebuilding of the parking lot and drive but this has been lumped into the second phase. The third phase is the practice holes at the south end of the golf course. Jemerson will be meeting with the group to determine if this can be started. BUDGET UPDATE Jemerson explained the only thing that has been reviewed as of this meeting was the CIP portion of the budget. The millage has provided a sustainable source of funding for the capital improvements and is extremely important. Our millage is renewable every five years. Jemerson explained it has always been a renewal of the millage and not an increase since the inception. Most communities have ten year millages Kibbey noted whenever we are dealing with members of the public the millage should be stressed as the key. He suggested this if we are going to pursue a ten-year millage, now is the time to gauge public reaction to see if it is feasible. Jemerson explained the only increases in proposed budget line items are contractual personnel accounts. Supply accounts, etc., are expected to be at the same level. Jemerson thought he would be preparing an Executive Summary shortly after the preliminary budget review with the Mayor's staff. The Board will be asked to make a recommendation. Jemerson noted the five percent vacancy factor is expected to be maintained. At this point in time,the department has an eighteen percent vacancy factor. Jemerson showed the organizational chart to the Board with vacancies highlighted and explained the status of the various positions that are open CONSTRUCTION UPDATES Bancroft Park-the street work is done with the sewer line that was completed. Work is progressing well with the demolition work being done. Jemerson will have pictures at the next meeting. S&S Die-The bridge will be installed in February. INFORMATION The updated scheduled of events list and the Park Board meeting schedule for 2004 were mailed to the Board with the packet. BOARD MEMBER COMMENTS Terrell asked for an update on the Mid-Michigan Football League. Respectfully submitted 4z- Lee Ann Foreback, Park Board Secretary Minutes approved February 18, 2004. PARK BOARD MINUTES February 18, 2004 MEMBERS PRESENT: Mary James, Rick Kibbey (late), Ruth Leyrer (late), Ron Lott (late), Melvin McWilliams, Monica Terrell J MEMBERS ABSENT: Claude Ramey, Alfonso Mejorado (excused) OTHERS PRESENT: Brian Smith; Dorothy Jones of Moores, Park Neighborhood Organization; Jack Sharpe, Ron Eggleston and Julie Feldpausch of Friends of Fenner; Murdock Jemerson, Director of Parks and Recreation CALL TO ORDER: 7:00 P.M., Scott Center, 125 W. Main Street ADDITIONS/DELETIONS TO AGENDA - Add Draft Budget for Review under Old Business STATEMENTS OF CITIZENS Brian Smith requested the Director explain the increase in pool fees. Murdock Jemerson explained there had been an article in the Lansing State Journal dealing with re-instituting swimming pool fees. The reporter had gotten this idea from comments that were made at a brainstorming session for budget items, but this was not one of the items being investigated as a strategy for increasing revenues. Dorothy Jones noted the Moores Park Neighborhood Organization met the day after the article appeared, February 16, and passed a motion that the MPNO opposes any charge to use the pools. Jones also commented that in 2008 Moores Park will be 100 years and MPNO is beginning to make plans for the celebration. There are three things that the group would like to have done prior to the celebration. 1. Repair (not removal) of the stairs that go from the Moores River Drive level to the basketball and tennis courts and over to the pool. 2. Enhancement/repair of the entrance pillars at Moores River Drive and at the fishing area. Next to the sign where it says park pool there are still some stones that are like an entryway to the steps. These stone steps need to be enhanced. Also, MPNO will ask the BWL to reinstall lights and non-breakable fixtures at the top of those pillars. 3. They would like a labyrinth meditation walk added. It is envisioned to be level to the ground and a stone maze. They would like it included in the five year plan. PURCHASE OF LAND ADJACENT TO FENNER ARBORETUM Ron Eggleston of Friends of Fenner spoke to the Board. Understand the City is looking at the issue of purchasing property near Fenner and the finances are apparently not there. FOFNC are interested in purchasing any property to keep the area as natural as possible. If it is not possible for the City to purchase this property with the Friends help, the FOFNC encourage that the City place some limitations on the type of use that is allowed at this site. James clarified that specifically the group does not want the site to be clear-cut and desire some type of wooded area Park Board Minutes - February 18, 2004 Page 2 be left. This may take negotiation with the developer. Many people are now coming to realize having a natural area near a housing development is a positive attribute. The area near this is one of the most remote areas of the park and it would be unfortunate if it this area was developed. Julie Feldpausch echoed the comments of Ron Eggleston. Jemerson explained that when Friends of Fenner was first interested, and a trust fund acquisition grant could be applied for. This would require $21,000 from millage, $21,000 from FOFNC and the rest from the grant. Council subcommittee (Public Service Committee) did not think $21,000 should be expended on the property. When it is sold to a developer, during the 285 review a buffer can be negotiated. An easement could be negotiated for a 50' buffer. This may be a better approach than spending $150,000. Eggleston commented $21,000 is a substantial amount for the Friends to contribute and if there are alternative solutions, they should be explored. James suggested that if a 285 review is undertaken, the Friends could invite the Park Board to walk the areas and explain what is preferred. Eggleston thought the condo area would be an area to look at where it is not what the Friends want. Although there is a buffer, it is inadequate. There has been serious damage caused by vandals cutting the fence. Ruth Leyrer arrived. The old buffalo pen is being used as the quarantine area for hoofed stock coming into the zoo. James thanked the Friends of Fenner for appearing before the Board this evening. BUDGET Jemerson explained that he had wanted to wait until he had a final version of what was being submitted prior to bringing it to the Board. As an update, a copy of proposed budget accounts was distributed. This included the actual amounts spent for FY03, the adopted budget for FY04, the net budget for FY04 on 12/31/03 and the actuals and encumbrances for FY04. Also an estimate on what will be spent in the last six months of the fiscal year. The final column included the FY05 request. There have been little change in our non-payroll accounts. Jemerson pointed our the large hourly residual amount in the Oak Park Garage. Some of this money will be transferred into the overtime account. We have been short 3 of 5 mechanics. The effort to gain diversity in the forestry work force was discussed and also in the garage section. McWilliams inquired about the bad debt listed under the Forestry Section. Grounds &Landscape has over six vacancies. Jemerson also noted vacancies in the remainder of the department. Discussion followed. Ron Lott arrived. Jemerson noted fees and charges will be reviewed on a city-wide basis. Park Board Minutes - February 18, 2004 Page 3 PARK BOARD MINUTES MOTION: McWilliams moved the minutes of January 21, 2004 be approved as presented. Seconded by Terrell. Motion carried. Other department Board minutes were received. UPDATES ON CONSTRUCTION PROJECTS Bancroft Park - The construction is progressing and hopefully it will be completed within the next month. River Trail - S&S Die -No change. We are still waiting on the bridge to go out into the river around the building. Hopefully this will be completed by next month. Sycamore Golf Course -First Tee Program - Jemerson will bring information and update the Board on the progress at the March meeting. LETTER FROM JENNIFER ELLIS REGARDING RIVER TRAIL EXPANSION Jemerson updated the Board on the status of the river trail project. There were two routes walked and if it is changed from the current plan, it will require extensive trees to be taken out. The existing trail has already been wood chipped and would require no trees to be removed. It would be considerably less expensive to stay with the current plan. The neighbors in the immediate area do not want the trail along the fence line as Ms. Butler Ellis suggests. The community meeting last year included the neighbors. Jemerson has left messages for Ms. Ellis to return his phone call to discuss this issue. INFORMATION Information was mailed to the Board in their packets regarding upcoming Five Year Plan meetings and an updated Special Events Calendar. COMMENTS FROM BOARD MEMBERS McWilliams informed the Board that former Board Member Wilbur Howard has been ill. Jemerson notified the Board that a department employee, Dean Atwood, had been seriously ill and had passed. He was employed as a mechanic at our Garage at the time of his passing. Meeting adjourned. Respectfully submitted - , — =1--t Lee Ann Foreback, Park Board Secretary Approved March 17, 2004. PARK BOARD MINUTES March 17, 2004 MEMBERS PRESENT: Mary James, Rick Kibbey, Ron Lott (late), Alfonso Mejorado, Claude Ramey, Monica Terrell MEMBERS ABSENT: Ruth Leyrer, (excused), Melvin McWilliams (excused) OTHERS PRESENT: Brian Smith; Dorothy Jones of Moores Park Neighborhood Organization; Murdock Jemerson, Director of Parks and Recreation CALL TO ORDER: 7:00 P.M., Scott Center, 125 W. Main Street PUBLIC MEETING ON EXPANSION OF THE RIVER TRAIL FROM POTTER PARK TO HAWK ISLAND PARK Brian Smith of 1007 Woodbine, Lansing, Michigan, spoke asking how much funding will be put into the trail. Jemerson explained will be approximately $2.7 million to get the trail through. A drawing of the trail showing the already established and proposed trail was available. He then explained the overall project and the grant that had already been awarded. This is a joint effort between the City of Lansing Parks and Recreation and Ingham County Parks. We are currently applying for grants with the MDNR and MDOT who both recognize the value of linking these two parks. There had been concern from the Sierra Club regarding the trail going through Scott Woods. Jemerson has met with the Sierra Club twice, including touring the woods. To detour the trail would eliminate 24 trees and would be much more expensive. The current trail would impact no trees. The Sierra Club is working with us to have environmentally friendly board walking. Jones asked if there was danger that the State of Michigan could change their minds regarding grants. Jemerson explained these funds are designated funds. MDOT monies are designated for non-motorized enhancement grants. MDNR Trust Fund monies come from oil well royalties and a portion is used for this type of grants. Kibbey has received calls regarding how this relates to the existing trail and repairs that should be made. Jemerson explained some portions of the trail will be maintained by Ingham County. We currently have an agreement with Ingham County to allow the previous trail. The portion going by the golf course would be maintained by the golf staff. The remainder would be maintained by the existing staff. No further public comment was given on this project. STATEMENTS OF CITIZENS Dorothy Jones explained, MPNO still has money to put one or more benches near where the river trail comes by the pool. Jones felt this is an appropriate time to install the benches and there is a Park Board Minutes - March 17, 2004 Page 2 person in the neighborhood who would put in the concrete pad. Jemerson requested MPNO work with the department design staff relating to specifications as to size and depth. Dorothy Jones also requested the Board urge the Mayor to keep the Women's Crew Building locked until an agreement has been made with MSU as to what they will do to meet their contractual need. Jemerson explained that the department has been working with MSU to list their objectives for the current year. Jones still feels that MSU is not taking responsibility for their obligation when they succeed in getting other groups to organize programs. At a minimum the two years that have not been programmed should be added to the lease. Monica Terrell asked if there is a time frame for the programs. Jemerson noted that the programs are to be taking place this year. Each year there is going to be a sign-off on the programs to take place. Terrell asked that the Board be provided a copy of the document. Terrell agrees that MSU has been provided with a wonderful piece of property to run their program and there is a cost to doing business and MSU must pay the cost. MSU should be taking responsibility in performing a program and not in simply getting others to do a program. Terrell is also disappointed at what is being offered. This is the third year that they have defaulted on their agreement. Jemerson noted various groups are working to get a no-wake law in place to make this area safe prior to programming. Ramey wondered how long this could take and Jemerson explained it could be several months. The no-wake law must be in place prior to many of the agencies participating. Jemerson was confident MSU would follow-through on their commitment. Brian Smith noted he had met with Geneva Smith, Dorothy Jones, and John Pollard on this. At the last meeting with MSU, they were told that everything they brought to the City was rebuffed and was not good enough. Terrell would suggest that MSU might think of how much it would cost to lease this prime river frontage per year. It is certainly worth more than what has been offered. The market value could be $100,000 per year but we are not asking for this in programs. We are, however, asking for more than what had been offered. Ramey asked if the City Attorney had not been looking into this. Brian Smith asked if basketball hoops could be provided to Mr. Hubble at Hull Park. Jemerson noted a survey must be taken in this area. The hoops were taken down by community input and prior to replacing the hoops, it would take more community input. Surveys had been done at Quentin, Hillborn and Comstock. BOARD MINUTES MOTION: Claude Ramey moved to accept the February Minutes as presented; seconded by Kibbey. Motion carried. Other Board meetings were accepted. Park Board Minutes - Marcn 17, 2004 Page 3 Ron Lott arrived. CIP REVISION Jemerson reminded the Board that several months ago the board reviewed the list. The revised list has the dollars for acquiring property by Fenner removed ($21,000). We also gained $65,000 onto the park millage due to tax payments being made. Added $90,000 including $21,000 for paving. Also at Marshall Park it was to renovate the restroom and building. There have been many requests to pave the parking lot at Marshall. $25,000 was added to purchase the Zelma Davis property and an easement across Dean Transportation is being acquired if we put in a fence along the property. MOTION: Kibbey moved to approve the revised CIP list (attached), seconded by Lott. Jones requested that other options be explored other than asphalt paving. Kibbey noted there are interlocking paver bricks that could be explored for a test site. MOTION: Kibbey moved to approve the revised CIP list with attempts to explore the use of more ecologically-friendly, aesthetically-pleasing alternatives to asphalt paving such as interlocking paver bricks or an open lattice surface, seconded by Lott. Jemerson noted the use of asphalt adds parking spaces and makes drainage easier. He will bring samples to the next meeting. Motion carried. UPDATES Jemerson noted the Bancroft Park Building construction will soon be done. The River Trail section that is by S&S Die will be opened April 15 complete with a ribbon cutting. Pictures were available for the Board's review. The First Tee - Sycamore Golf Course planning is progressing and a ground breaking will be upcoming. Ranney Park Master Plan - a review of the progress of the master plan was held March 10. This included an airing of issues. Two more meetings are scheduled—one to discuss skatepark related issues and one to discuss ballfield development issues. Dog Park Update - A resolution was received from Ingham County Park Board offering to donate $5,000 if the City of Lansing will donate $5,000 for the creation of a dog park. This has been forwarded to the Mayor's Office. A location for this park will need to be designated. Potter Park Zoo -Bassett and Associates are in the process of sketching a river otter and arctic fox exhibit. INFORMATION The Board was informed the Spring Program Guide is currently available and the summer guide is due out May 3. The Mayor's River-walk will be June 5. Fenner Maple Syrup Festival is March 30 and 31, and the Flashlight Easter Egg Hunt at Frances Park is April 2. Respectfully submitted Lee Ann Foreback, Park Board Secretary Approved April 21, 2004. Attachment to Marc]- 17, 2004 Park Board Minutes CAPITAL IMPROVEMENT PROJECTS 3/15/04 V. Parks and Recreation Projects A. River Trail Repairs ($100,000 Park Millage). Asphalt overlay and replacement of boardwalk. Also update of sign age and replacement of tables, benches and amenities as part of a multi-year maintenance effort. B. Citywide Bleacher Repair($100,000 Park Millage). Funds provide for replacement of bleachers that are not in compliance with codes and standards with bleachers that meet current building codes, Consumer Product Safety Commission and ADA standards. C. Playgrounds ($60,000 Park Millage; $25,000 Community Development Block Grant (CDBG)). Replacement of playground equipment to improve safety and make compliant with standards. Park Millage funds will be utilized for replacement of the playground equipment at Elmhurst Park and for misc. repairs/replacement of other playground equipment. CDBG funding will be utilized at Jones Lake and Osborn Parks. D. Citywide Repair and Maintenance ($50,000 Park Millage). Funds are utilized to provide for unanticipated or emergency repair and maintenance needs within the parks system. E. Community Center Gym Renovations ($50,000 Parks Millage). Architectural Design costs for renovation and expansion of Gier Gym to include spectator seating. This is anticipated to be an FY 06 project with an estimated cost of$400,000. It is intended that this be followed by a similar project at Letts Community Center. F. Turner/Dodge House ($200,000 Park Millage). Repairs to balconies and upgrade and maintenance of mechanical and structural components identified in a year 2000 engineering evaluation. The evaluation calls for improvements to ventilation systems and new irrigation in future years. G. Marshall Park Improvements ($265,000 Park Millage). Funding will replace the existing restroom building as identified in the 2000 engineering and architectural reports, and will provide a paved parking lot and ADA sidewalks to amenities within the park. H. Sycamore Golf Course-First Tee. ($175,000 Park Millage). Part of the funding for Phase III conversion of Sycamore Golf Course from a 9-hole course to a driving range/youth teaching complex. Awaiting anticipated $285,000 contribution from First Tee and local fund raising effort. Construction is scheduled to begin this Spring. I. Ranney Park Score Tower($60,000 Park Millage). Renovation of the existing scorer's tower at Ranney Park. This facility has experienced substantial deterioration and will require major repairs identified in an evaluation of the structure. J. Reutter Park Fountain Repair($80,000 Park Millage). Renovation of the infrastructure of the existing fountain at the center of park. K. Davis Park Ballfield and Parking Lot Improvements ($200,000 Park Millage). Renovate third field to a league diamond with lights, fencing and irrigation and make parking lot improvements on the Wise Road portion of the park. L. Tree Planting ($30,000 Park Millage). Funding to purchase trees throughout the parks system. M. River Trail Acquisition ($125,000 Park Millage). Funding for the acquisition of the Zelma Davis property and for the the river frontage at the Dean Transportation property, which are properties necessary for extension of the River Trail South along the Sycamore Creek. Acquisition is recommended to prevent the property from potentially being lost to another purchaser, inhibiting future River Trail development. Attachment to Mar,' 17, 2004 Park Board Minutes N. Ingham Co. Hawk Island Park($50,000 Park Millage). City contribution of funds for development of a water park at Ingham County's Hawk Island Park. Maintenance would be the responsibility of the Ingham County park system. O. River Trail - Potter Park to Hawk Island ($300,000 Park Millage, $100,000 Ingham County Parks (Local Match); $500,000 Michigan Department of Natural Resources Trust Fund, 1,800,000 Michigan Department of Transportation TEA-21 (Grants). Extension of the River Trail from Potter Park to Hawk Island County Park, Phase II and ill. The City would incur additional maintenance costs commensurate with sections of the existing River Trail. The budget includes authorization to administratively appropriate grant funding if received. P. Potter Park Zoo-Central Core ($100,000 Park Millage, $1,800,000 Potter Park Zoological Society). This is the third year of a three-year program for replacement of the Sheep Island and Small Animal exhibits at the Zoo. These are some of the Zoo's original exhibits which are given high priority for replacement in the Zoo's master plan. The initial City funding will provide for preliminary design, along with development of cost estimates and construction drawings. The Department will work in consultation with the City's Building Maintenance Division to ensure minimization of maintenance obligations. Authorization is included in the budget to administratively appropriate Zoological Society funding as received. Q.Washington Park/South Side Community Center($70,000 Park Millage). Funding was advanced from existing appropriations for the South Side Community Center to initiate funding for the Sycamore Golf Course/First Tee project. A commitment was made to restore this funding over a three year period. This represents the second installment of such repayment. R. Park Millage Contingency($15,035 Park Millage). Funding for contingencies and future appropriations needs within the parks system. S. Challenge Grant ($20,000-Park Millage). Funding is provided for special interest groups to privately raise funding to qualify for City match. Funding will be designated to the first successful group. PARK BOARD MINUTES April 21, 2004 MEMBERS PRESENT: Mary James, Ron Lott (late), Alfonso Mejorado, Claude Ramey, Monica Terrell MEMBERS ABSENT: Rick Kibbey and Melvin McWilliams (excused)and Ruth Leyrer (unexcused) OTHERS PRESENT: Cindy Ballard, Linda VanBuskirk, and Ellen Sullivan of Friends of Greater Lansing Dog Parks; Pete Bosheff, LASBRF; Brian Smith; Dorothy Jones of Moores Park Neighborhood Organization- Gary Andrews, Brooklands Aerodome Design; Murdock Jemerson, Director, and Paul Dykema, Forestry Manager, of Parks and Recreation CALL TO ORDER: 7:10 P.M., Scott Center, 125 W. Main Street ADDITIONS/DELETIONS TO THE AGENDA Michigan Cool Cities Initiative deleted (will be on May agenda) and MSU update added. STATEMENTS OF CITIZENS Gary Andrews explained he had been promoting the concept of an aerodrome on the lands that are south east of the Hope Soccer Complex before Council committees. Last November the concept was endorsed with the Public Service Department preparing a feasibility study. This study was released this March. Andrews requests that the proposal be included in the Five Year Master Plan and that it be included at the time the Lansing River Trial is extended from Hawk Island to Hope Soccer complex in 2007 and beyond. Andrews noted he had written to the Park Board the month before and presented copies of the letter. In the letter he asked that the proposal be included in the Master Plan with the funding and details being worked out in the future and the groups being included in the plan be expanded. Pete Bosheff of Lansing Area Skate Bike Recreation Foundation spoke to update the Board. A year ago requests were made to reconvene the group that met on the Ranney Park concept. He realized that letters that LASBRF has sent to Council and the administration are not being routed to the Board. Three meetings have been held with excellent results. They had advocated for a Skate Park Advisory Board and this is being done. He explained meetings the Parks Director had with the skate park contractor had went well as well as the meetings with persons interested in expanding the ballfield. He noted the advisory board will be routing pertinent information and asked that questions be sent to this Board. The Board will work with the Parks Director to answer these questions. Park Board Member Claude Ramey will assist the group in forming an advisory board based on the success of Gier Advisory Board. Brian Smith noted Monday's paper mentioned a potential development for the new City Club and part of the issue was working it out with the city as it was to be on the banks of the river. Smith was concerned about riverfront property being used. Park Board Minutes -April 21, 2004 Page 2 Dorothy Jones of Moores Park Neighborhood Organization, noted the grant request for $2,500 to put up the fence around the shuffleboard court was denied. This will be revisited. MPNO has talked to the original fence contractor and residential quality fence could be erected for approximately $10,000. Jones will meet with the Director with the fence specifications. Jones also suggested investigating planting shrubs. CITY OF LANSING- BUDGET FY 2005 - INFORMATION FROM COUNCIL Discussion followed on the cuts in the department including position vacancies, unfunded positions, and fee increases. A competitive fee for softball/baseball tournaments is also being requested. Ramey noted the concessions have dropped considerably from the past five years. James asks about lowering fees to increase usage rather than raise fees to try to generate more revenue from fewer people. She suggested undercutting. An audience member commented that the golf fees at the municipal courses are very reasonable but some people are not aware of the prices. Dorothy Jones noted that Parks and Recreation has an 11 percent decrease. Many departments have increases but no one has this large of a cut. During a previous budget problem the Parks and Recreation Department took a large cut. More police are needed because there are not enough healthy activities. Terrell wondered if safety issues would result due to the lack of staff. Jemerson explained the vacancies are a result of persons retiring and taking new jobs. The area of concern is ensuring the equipment is safe. The Oak Park Garage staff is extremely reduced. Repairs must be done quickly and competently. Ron Lott arrived. Gary Andrews suggested looking into GM workers who are job bank persons. Jemerson noted the First Tee program will be using some of those workers. FRIENDS OF GREATER LANSING DOG PARKS Ellen Sullivan, Vice President of Friends of Greater Lansing Dog Parks spoke to the Board. She introduced Cindy Ballard, Treasurer, and Linda VanBuskirk, Membership Chair. They explained their request to the designate a section, approximately 17 acres of Scott Woods Park, for a fenced, off-leash dog park. This dog park would be the first in Lansing. The Friends explained how they have reached a point in their fund-raising work where it is now necessary for them to show prospective sponsors where their dollars will be spent. The Friends are well organized and just recently received their Federal 501(c)3 status. They have set an overall fund-raising goal of $100,000.00 for the entire park. Currently, the Friends are planning several fund- raising activities this spring and summer to raise approximately $50,000.00 this year for the fencing. Last year the Friends were successful in amending the existing ordinances to allow for an off-leash dog park that would be designated by the Parks and Recreation Department with the approval of the Lansing Parks Board and the City Council. James noted Terrell has been keeping the Board up-to-date. Park Board Minutes - Apri. -1, 2004 Page 3 MOTION: Terrell moved the proposed plan be accepted to have Scott Woods designated as Lansing's first dog park; seconded by Lott. Motion carried. FORESTRY GRANT Paul Dykema, Forestry Manager, gave a presentation on his desire to submit a grant application to the Michigan Department of Natural Resources for funding to allow for a temporary waste wood disposal unit to be created at Crego Park. This unit would provide a means of turning our existing pile of waste wood into usable wood chips for playground surface applications. However, the primary purpose of the unit would be the processing of the ash trees that would be removed due to the emerald ash borer beetle infestation. MOTION: Lott moved the Board support the submitting the grant to MDNR as described in the proposal as described; seconded by Ramey. Motion carried. Monica Terrell left the meeting. UPDATES Bancroft Park Building is completed and we are waiting for an occupancy permit. S&S Die/River Trail Ribbon Cutting - Jemerson had pictures and Board Member Mejorado was present. Persons were using the trail while the ribbon was being cut. Ranney Park meetings -the March 31 skate park issues meeting went well. The big sliding gate is open so there are no accessibility issues. Rumors had started about maintenance and Jemerson explained we are still under contract with the designer and builder of the park, Tim Payne. Work on the repairs should begin in may with temporary closure during the day. Once the repairs are complete the city will seal the concrete. Payne was extremely interested in helping compile a maintenance plan. MSU Update on Women's Crew Building and License Requirements - Terrell updated the Board on the most recent meeting. When the meeting began there were concerns that had to be addressed. Pollard had mentioned the issues and Lessard replied that the meeting had little to do with the contract with the City of Lansing. Terrell thanked Lessard for the explanation but replied if this has nothing to do with fulfilling the contract then we must continue look at what MSU is doing to fulfill the contract. This is very discouraging as they referred Terrell back to Jemerson as he had"the plan" that would be enacted. Terrell made it clear in her comments that we can move on to look at what the other communities are doing at that meeting. However she is concerned because it is not the Lansing resident's job to fulfill what MSU has agreed to fulfill in the contract. The response was all the groups that were there at had nothing to do with MSU's fulfillment of the contract. Terrell noted MSU must be again contacted to fulfill the contract. Ramey thought the contract should be enforced and take action to lock the doors of the building until MSU lives up to the contract. Mejorado confirmed that the Board is back to where it all Park Board Minutes - Apri. -1, 2004 Page 4 started. Terrell noted it was simply a request for youth boating programs for Lansing youth. MSU's problems in fulfilling this contract do not require the City of Lansing to handle this. Ramey asked about the wake issue that MSU brings up as being the problem in proceeding. Jemerson explained this has been brought to Council and it is a multi jurisdictional action to do this. Lansing, Lansing Township and Eaton County must sign on saying they want a particular section of the river to be a no-wake zone. Terrell had explained the problems with getting the no- wake regulation in place. Terrell noted the crew is rowing in spite of it not being a no-wake zone, and there are things that could be done to ensure it is a safe environment for youth participants. It is just an excuse and something has got to be done. Jones state she had talked to Karen Langeland after it was done. She mentioned the impressive program at Hawk Island. The list that was submitted consists almost entirely of programs that have been in place for some time. If these items were the contribution, MSU should have said that at the time they wanted permission to build the crew building. Smith noted another meeting is taking place next week with Margo Vroman, City Attorney, to outline legal options. Smith also suggested billing MSU retroactively for the rental of the land. Terrell noted MSU is not going to do anything unless they are forced. BOARD MINUTES MOTION: Lott moved to accept the March 2004 Park Board minutes as presented; seconded by Mejorado. Motion carried. INFORMATION A calendar of events had been mailed with the Park Board information. Jemerson brought various examples of paver bricks for the Board to review and for Dorothy Jones of Moores Park Neighborhood Organization to examine. Meeting adjourned. Respectfully submitted Lee Ann Foreback, Park Board Secretary Approved May 19, 2004. PARK BOARD MINL xES May 19, 2004 MEMBERS PRESENT: Mary James (late), Rick Kibbey, Ruth Leyrer, Ron Lott, Claude - Ramey, Monica Terrell !'. MEMBERS ABSENT: Alfonso Mejorado (excused) and Melvin McWilliams (excused) i OTHERS PRESENT: Jack Stauffer, Eastern Neighbor/Oak Park, Chris Silsby, Eastern Neighbor; Dorothy Jones, MPNO; Brian Smith, Hometown Happenings, Peter Sullivan, Patrick Talty, and Kevin Meyer, Common Ground/LEPFA; Shane Silsby, Transportation Manager; Geneva Smith and Harold Leeman, Councilmembers; Murdock Jemerson, Director, and Paul Dykema, Forestry Manager, of Parks and Recreation CALL TO ORDER: 7:10 P.M., Scott Center, 125 W. Main Street Ron Lott chaired the meeting until the arrival of Mary James. ADDITIONS/DELETIONS TO THE AGENDA Terrell asked that the MSU Boating Program be put on the agenda under Old Business. STATEMENTS OF CITIZENS Jack Stauffer spoke regarding the Oak Park Building. He and Judy Hackett have a lease on this building for neighborhood uses. Council has told them funds are approved to add parking spaces and to improve the drainage problem but it hasn't been done. Jemerson explained staff has looked at the parking and the drainage. This was brought up in budget hearings and was put in the budget for the coming fiscal year but the department is currently trying to get this completed prior to June 30. Brian Smith, Secretary for the Lansing Area Skate, Bike and Recreation Foundation informed the Board the bylaws for the Skate Park Advisory Board are nearing completion. Dorothy Jones distributed a written history of the fencing around the shuffleboard court at Moores Park. The neighborhood wants the chain link fence replaced. When replacing the fence was first discussed, it was close to $14,000 and the cost of the fence is now up to $16,000. Jemerson requested Moores Park fencing be placed on the agenda under millage funding. This also is an item that needs to be revisited as the fence quotes are now more than the shuffleboard courts are worth. Mary James, Chair, arrived. PARK BOARD MINUTES The minutes of April 21, 2004, were modified to show Ruth Leyrer as absent, unexcused. Park Board Minutes - May .-,P, 2004 Page 2 MOTION: Kibbey moved the minutes of April 21, 2004 be approved as modified; seconded by Lott. Motion carried. THE FIRST TEE Ryan Graff, Midwest Regional Manager for The First Tee spoke to the Board. The First Tee of Michigan Foundation is coordinating facilities in Detroit and Battle Creek with Lansing projected as next and then possibly Benton Harbor. This is a nonprofit organization designed to introduce the game of golf to youth ages 7 through 17 who typically would not have access or exposure to the game of golf. They are also taught life enhancing character development and values through a program called"Life Skills." The first phase for Sycamore's redevelopment is to create a short game area with a practice green, renovate and raise some of the land to eliminate flooding. Synthetic turf will be used on the greens and tees. This saves on maintenance and lasts longer for the target greens. A driving range will also be included. Phase two would be a two hole golf course. The First Tee of Michigan will provide the on-site center. Jemerson explained this should be out to bid by the end of June with construction beginning in mid-July. Also Gove Associates donated the architectural services and has put all the bid specifications together for the project . Schematics show a reception area, offices, conference rooms, video lesson area and pro shop. Kibbey asked about the course and how the water will be incorporated. A permit has been acquired from the MDEQ. This will be an enhanced wetland area. The department has been working with the Ingham County Drain Commissioner. The Board thanked Ryan Graff for attending and explaining The First Tee program further. COOL CITIES INITIATIVE Peter Sullivan, Executive Director of Lansing Entertainment and Public Facilities, and Shane Silsby, Transportation Manager attended to explain the Cool Cities Initiative and what is being recommended for Adado Riverfront Park. Shane Silsby explained the requirements of the grant. This is an incentive grant program and would provide $100,000 catalyst grant to various communities who have proposals meeting selected criteria. While there were several proposals, Sullivan and Silsby were present to discuss planned renovations to Adado Riverfront Park. Other cities have downtown parks with amphitheaters to enhance entertainment. With the Common Ground festival growing each year, it is time to look at this park with an eye towards festival uses and a circular walkway. Using diagrams Sullivan explained proposed changes. Discussion of the requirements followed and the strategy of the application. Other initiatives were discussed. With each event that happens in the downtown, it draws new people and increases the activity each year. Sullivan appreciated the Board's's time and will continue to work with the Parks and Recreation Park Board Minutes - May .9, 2004 Page 3 Department. The Board thanked Sullivan and Silsby for attending to keep them informed. FORESTRY GRANT (MDNR$20,000 Emerald Ash Borer Impactl Paul Dykema, Forestry Manager, is requesting permission to apply for a grant to the Michigan Department of Natural Resources. This grant for $20,000 is directed at Communities like Lansing where Emerald ash borer has impacted the tree population. This is a non-competitive, 50/50 grant. The Forestry Section's match will be labor to plant the new trees, the value and costs of our own annual planting program and budgeted millage dollars. MOTION: Kibbey moved to approve applying for this grant; seconded by Lott. Motion carried. PARK MILLAGE 2004 Each year the millage earns approximately $24,000 in interest. This would be enough to seal the skate park, pave the Oak Park parking lot, contribute to fencing changes around Moores Park shuffleboard courts and to being the facility at Sycamore Golf Course. Discussion followed. MOTION: Terrell/Kibbey moved that any residual funds from the park millage will be targeted toward the above listed projects to the extent the funds are available; seconded by Leyrer. Motion carried. JUNE PARK BOARD MEETING - Gier Center on June 16, 2004 Ramey informed Jemerson there was a pile of dirt in the parking lot at Gier and Jemerson agreed to have it moved. MSU BOAT CLUB Discussion followed on follow-up meetings with MSU. Jemerson commented that Steve Webster does feel the activities that are coming out of the MSU Extension office are a direct result of MSU's organizing the September meeting and supporting the extension. They do feel these actions are part of their fulfillment of the contract in terms of the programming that results from this effort. Jemerson reminded the group one of the first actions resulting from the September gathering was to ensure the river is safe for youth. Working to get a no-wake zone passed is the first undertaking. Jones was concerned as to why MSU would sign a contract with such obligations if they did not feel it was safe. Ramey will attend the next meeting of the group. BANCROFT DEDICATION - June 1 at 7:00 p.m. the ribbon will be cut on the community building. CORRESPONDENCE - Jemerson distributed correspondence from Pete Bosheff, President of LASBRF. Park Board Minutes - May -0, 2004 Page 4 INFORMATION The Friends of Fenner Newsletter for May and a Calendar of Events was mailed to the Board. MEMBER COMMENTS Kibbey asked for the status of the Clemens walkway. Jemerson explained there have been some problems as the adjacent property owner is not cooperating. Kibbey suggested using a post filled with concrete for the bases of the fence. Kibbey also commented the process of developing the new middle school is an extremely open process. He encourages us to develop ideas for joint uses. Kibbey would like to investigate Lansing becoming a resource for various original species of plants and trees being used in the area, and he would like to contact Paul Dykema regarding this idea. Jemerson encouraged this. Jemerson explained there is a list of Lansing species of trees but it is not complete with pictures and locations to view the various trees. Adjourn. Approved June 16, 2004. Respectfully submitted Lee Ann Foreback, Park Board Secretary r'ARK BOARD MINUTES June 16, 2004 MEMBERS PRESENT: Mary James, Rick Kibbey, Ron Lott, Claude Ramey, Monica Terrell MEMBERS ABSENT: Ruth Leyrer(excused), Alfonso Mejorado (excused) and Melvin McWilliams (excused) OTHERS PRESENT: Dorothy Jones, MPNO; Brian Smith, Hometown Happenings; Chris Thelen, Consumers Energy; Murdock Jemerson, Director of Parks and Recreation CALL TO ORDER: 7:00 P.M., Scott Center, 125 W. Main Street After taking roll, Mary James noted it was important for Board Members to attend the Park Board meetings. ADDITIONS/DELETIONS TO THE AGENDA - none. Terrell asked that the MSU Boating Program be put on the agenda under Old Business. STATEMENTS OF CITIZENS Brian Smith commented his aunt had went to Mt. Hope Cemetery and had witnessed an Islamic burial. Not understanding the requirements, she had been upset by seeing a shrouded body being lowered into a grave. Earlier today Carol Abbott, who is in charge of the administration of the cemetery, explained to Smith the nature of an Islamic burial and that this has been approved by the Health Department. James noted this is an example of our expanding religious and cultural tolerance. Dorothy Jones noted the fence was too expensive and the current fence will be rebuilt to a 3' high fence and will be painted black with the cost split between the neighborhood and the department. PARK BOARD MINUTES MOTION: Lott moved the minutes of May 19, 2004 be approved as submitted; seconded by Kibbey. Motion carried. CONSUMERS ENERGY EASEMENT REQUEST- WALSH PARK Chris Thelen of Consumers Energy spoke to the board regarding an easement in Walsh Park. They would like to relocate a gas regulator from the right-of-way at 1143 Lathrop to an area in Walsh Park. Consumers is requesting a 20'x 40' easement. This easement will not affect the areas of Walsh Park that involve active recreation. The movement of the regulator will ease a complaint from a resident who is hearing the hissing of the regulator. Park Board Minutes - June moo, 2b,,4 Page 2 Kibbey expressed concern regarding the trees. Jemerson noted Paul Dykema, Forestry Manager, and Tanya Moore, Landscape Architect, had reviewed the plan and have recommended the regulator be placed a minimum of 15' eastward. It was also recommended that Consumers fence off the trees and that no construction would be allowed in the fenced area. The staging area was discussed also. Kibbey asked if the regulator could be screened with plantings once it is in place. MOTION: Kibbey moved the Board direct the Parks and Recreation Department to work cooperatively with the nearby landowner incorporating concerns of the Board including preserving the trees and screening the regulator with plantings; seconded by Lott. Motion carried. SOUTH EXTENSION OF THE RIVER TRAIL- CONSUMERS EASEMENT Chris Thelen of Consumers explained Consumers currently has utility corridors throughout the state that allow for electricity to be routed. The primary use of the corridor is for utilities. They have been able to give various municipalities permission to use portions of the corridor for trails. As part of deregulation, Consumers has been required to sell off towers on the sites, but Consumers has been able to keep the properties. As there is now another agency involved, they too must sign off on the licenses to all use of the corridors for trails. Jemerson explained that the MDNR trust fund grants require municipalities to have total control of properties the trail is going through and not a 20 year easement. Some State Representatives are aware of this issue and it is a state-wide issue. James suggested that someone on the Governor's staff would be able to broach this issue. CLEMENS ST./119TH PARK WALKWAY Staff is sending a letter and we will be building this fence. LPD will be present to mediate problems and the vehicles will be towed to allow for the erection of these fences for the walkway. This will be completed by the next Park Board meeting. CONSTRUCTION PROJECTS Jemerson distributed pictures of the grand opening of the Bancroft Park building. Park Board member Mejorado and his wife were present. The neighborhood is pleased with the building. The building had been vandalized prior to the opening. River Trail South Update - A grant was received from the MDNR for the south extension from Potter Park across Mt. Hope Avenue into Sycamore Golf Course. We had requested $452,000 and we were awarded $226,500. This causes a problem because although we appreciate this grant, we do not have the remainder of the funding. After meeting with MDOT and MDNR, it was decided to complete the portion of the trail that had originally been the county's portion. Bob Moore, Director of Ingham County Parks, and Jemerson attended the MDNR Trust Fund today to request permission to complete a different portion of the trail (known as the red trail) and it was approved. There will be over 6,000 people having access to the woods through Hawk Island Park We are now submitting a grant in conjunction with Ingham County to fund the earlier portion of the trial. Park Board Minutes - June .0, 26,,4 Page 3 REMARKS BY BOARD MEMBERS Mary James explained this is her last meeting. Her term is up and she is moving. She thanked the other members for being steadfast and involved. The board members thanked James for her service and commitment. Jemerson noted he will miss her dedication and organizational skills, political savvy, and advice. Discussion followed on items that were of major importance to James. Discussion touched on sale of golf courses and private versus municipal courses. James explained that city residents who don't have transportation should still have golf available,just as they should have tennis, swimming, community centers, etc. It is short-sighted to not have these opportunities. The concept of the greater good has been forgotten. Kibbey noted that when the city was developed tracks of land were kept open in the flood plain. These were to remain with the city to prevent development that would be ruined during the floods. Golf was an activity that fit in with this concept. Meeting adjourned. Respectfully submitted <A ems_ C• z ;- � � c' Lee Ann Foreback, Park Board Secretary Approved 8/11/04. PARK BOARD MINUTES August 11, 2004 MEMBERS PRESENT: Ron Lott, Rick Kibbey (arrived @ T 11), Ruth Leyrer, Alfonso Mejorado, Melvin McWilliams, Claude Ramey MEMBERS ABSENT: 2 vacancies - OTHERS PRESENT: Louis Hamilton; Gerry Brady, Zoo Manager, Murdock Jemerson, Director of Parks and Recreation CALL TO ORDER: 7.10 P.M., Scott Center, 125 W. Main Street ADDITIONS/DELETIONS TO THE AGENDA - none. STATEMENTS OF CITIZENS ELECTION OF OFFICERS Jemerson hoped the Board would have another member prior to the next Park Board meeting. The Board decided to elect the officers at this time. Rick Kibbey nominated Ron Lott for President of Park Board, seconded by Claude Ramey. MOTION: McWilliams moved the nominations for president of the Board be closed with unanimous support for Ron Lott; seconded by Leyrer. Motion carried. Lott was unanimously elected by the Board. Ruth Leyrer nominated Rick Kibbey as Vice President. Kibbey noted there were other more senior Board Members who may be interested. McWilliams nominated Claude Ramey who declined the nomination. MOTION: McWilliams moved the nominations for Vice President be closed with unanimous support for Rick Kibbey, seconded by Leyrer. Motion carried. PARK BOARD MINUTES MOTION: Kibbey moved the minutes of June 16, 2004 be approved as submitted; seconded by Ramey. Motion carried. Minutes from Scott Center Advisory Board were accepted. Park Board Minutes - Angus,, .1, 2004 Page 2 RULES OF PROCEDURE - MEETING DAY CHANGE The current rules state "The Park Board shall schedule at least one regular meeting each month, usually on the third Wednesday of the month. Meetings will normally begin at 7:00 p.m. and may be held at the Scott House, City Hall, or other appropriate locations decided by the Board. The date, time, and location of each meeting shall be posted in accordance with the Michigan Open Meetings Act." The Board has decided to change the meeting date to the second Wednesday of the month. This would require a change in the rules. MOTION: Leyrer moved the Rules of Procedure be revised to note the meetings will be on the second Wednesday of the month; seconded by Ramey. Motion carried. McWilliams noted the Rules of Procedure will need to go to Council to be accepted. PARK MILLAGE CAMPAIGN (2005 Election) Jemerson explained the current millage will need to be renewed by the voters in August of 2005. A renewal of the current millage for five years is recommended. The Board reviewed past literature, millage successes and possible future projects. CONSTRUCTION PROJECTS Jemerson updated the board on several construction projects including The First Tee, the Durant Arch, Turner Dodge front porch renovation, Moores Park shoreline, Moores Park fence and the Potter Park Zoo central core. Gerry Brady, Zoo Manager, updated the Board on the exhibit renovations being planned for the Otters. The status of the Dog Park was discussed. McWilliams expressed a desire to have a consultant to review the affect the park could have on the environment. Jemerson explained the Friends of the Greater Lansing Dog Parks (FGLDP) have recommended 17 acres of Scott Woods be used as a dog park. A public hearing was held at Council but this has not come back to committee for further discussion. Clara Bratton, Naturalist at Fenner Nature Center, will be working to determine the affect on the flora and fauna. Council has directed no city funds be spent on the dog park, so a consultant cannot be hired at this time. The FGLDP has made an effort to involve the community and there are representatives from the medical and veterinary fields involved. McWilliams would prefer an outside party. Kibbey asked if responses from other communities with such parks could be compiled as to the effect on their parks. Jemerson will pursue this. CORRESPONDENCE The Board received letters regarding the Chatterly Sculpture that was to be placed in Turner-Mini Park. Due to the health of the sculptor and the failure of the sculpture, this project has been terminated. Correspondence was also received on the success of L&L Zoo Days from the Potter Park Park Board Minutes - August _,1, 2004 Page 3 Zoological Society and L&L Food Centers. INFORMATION Information on a golf promotion for Groesbeck was mailed to the Board along with a flyer on the Big Zoo Party. Claude Ramey has also been named employee of the year from Sam's Club. This included a grant. Ramey will also be recognized at a council meeting. BOARD MEMBER COMMENTS Lott noted he had attended the rowing activities sponsored by the MSU Crew Club which involved several of our playground sites. He commended the Crew Team for their work. The children were having a positive experience. Lott thanked all the Board Members who worked to make this happen by persevering and attending meetings—especially Monica Terrell. Also he thanked Brian Smith and Dorothy Jones for their dedication. Ms. Jones' opinion letter to the Lansing State Journal was an important part in moving this activity forward. Meeting adjourned. Respectfully submitted z % tLJ Lee Ann Foreback, Park Board Secretary Approved 10/13/04 (no quorum at 9/8/04 meeting) PARK BOARD AGENDA September 8, 2004 BOARD MEMBERS: Ronald Lott, Rick Kibbey, Ruth Leyrer, Melvin McWilliams, Alfonso Mejorado, Claude Ramey CALL TO ORDER: 7:00 P.M., Potter Park Zoo, Education Building 1. ADDITIONS/DELETIONS TO THE AGENDA 2. STATEMENTS OF CITIZENS The public may address the Board on the non-agenda items. Comments should be limited to three minutes on any single item. The public may also address the Board on agenda items after the presentation of the item and the Park Board members' questions have been answered. 3. BOARD MEETING MINUTES A. August 11, 2004 Park Board Minutes (July meeting canceled) 4. NEW BUSINESS A. Potter Park Zoological Society, Big Zoo Party, September 25 - Karen Webster will provide an overview B. Proposed Groesbeck Banquet Facility C. MRPA Board Member Survey 5. OLD BUSINESS A. Dog Park Information 6. UPDATES A. Construction Projects (The First Tee, Durant Arch, Turner-Dodge Front Porch Renovation, Moores Park Shoreline, Moores Park Fence, Potter Park Zoo Central Core) B. Updated Rules of Procedure - Forwarded to Mayor to recommend to Council 7. CORRESPONDENCE 8. INFORMATION A. Updated Schedule of Events B. Park Board Meeting Schedule Revised 2004 C. Zoo Information ("Bestmaze" Corn Maze and Map) D. Fall Program Guides Available REMARKS BY BOARD MEMBERS -; l Bold - requires board action + _ �` `' PARK BOARD NOTES September 8, 2004 MEMBERS PRESENT: Ron Lott, Rick Kibbey, Melvin McWilliams, Claude Ramey MEMBERS ABSENT: Ruth Leyrer, Alfonso Mejorado, two vacancies OTHERS PRESENT: Brian Smith, Hometown Happenings; Karen Webster, Potter Park Zoo Society; Gerry Brady, Zoo Manager, Murdock Jemerson, Director of Parks and Recreation CALL TO ORDER: Discussion Began 7:05 p.m., Potter Park Zoo Education Building Not an official meeting - no quorum ADDITIONS/DELETIONS TO THE AGENDA - none. STATEMENTS OF CITIZENS Brian Smith asked about the status of the Consumers Energy Easements. Jemerson explained the easement the department is trying to acquire for the River Trail has not progressed. Consumers maintains it requires a 90-day evacuation clause to ensure utility needs are a priority. This would involve granting a license to the city, not an easement. On the easement Consumers is requesting at Walsh Park, it is progressing through the system. Planning is working on the 285 review process. BIG ZOO PARTY - SEPTEMBER 25 Karen Webster of the Potter Park Zoological Society (no relation to Carol Webster, Executive Director) spoke explaining the preparation that has went into this fund-raising effort and some events for the evening. The Society has worked with other zoos (Columbus, St. Louis, Toledo) and has a vision of what to aspire to for this event. The goal is to raise money for capital improvement projects, teen outreach and education programs. There are 32 restaurants participating. There are four bands plus the dance band, Sea Cruisers. The attire is creative, black-tie. Pictures of this type of event at other zoos were available. There is also a VIP reception for the sponsors between 6:00 p.m. and 7:00 p.m, before the party. This gives the sponsors a chance to mingle with the board and discuss outreach programs, plans for the new zoo exhibits, information on animal care and to acquire in-depth information. The Board thanked Ms. Webster for the overview. PROPOSED GROESBECK BANQUET FACILITY The Board received several sketches of the proposed facility in their packet. Jemerson explained that each year in the budget process enterprise funds are addressed. The golf fund has been subsidized from $300,000 to $500,000 for many years. Efforts have been made for a long-term strategy to address this issue. Allowing the sale of beer and wine at Groesbeck and turning the concession operations over to a private operator have all been efforts in this direction. The next step to increasing revenues is to allow weddings, receptions and other events in a banquet facility. Although tents have been placed in the parking lot to allow for some special events, the next Park Board Notes, Septembt. 6, 2004 (no quorum) Page 2 phase is to build a facility. A 250 seating capacity with a holding kitchen (not a preparation kitchen) is being investigated. One way to finance this would be to seek Act 99 monies (which would need to be paid back). Park millage funding could be used to repay this over the next ten years. A ball park figure would be $500,000 for the facility being paid back over ten years. This type of facility would attract weddings, retirement parties, and other events. This would make Lansing's golf competitive with other courses. The department is just looking for approval to continue investigating this possibility. Ramey noted these types of facilities are heavily used. McWilliams was not sure the banquet market is the answer to the financial problems. The city would also then be competing with private business. Some things the city provides will not be fully self-supporting. Seeing comparisons from other cities that are successful in this endeavor would be helpful. Also if this is built, a kitchen should be put in. The Lansing Center needed to add this after building. He does not want to spend a lot of money and then not see the profits that we hope to generate. McWilliams also notes this would have an impact on the park millage. Kibbey would be more comfortable if someone who had experience in these types of facilities prepared a business plan. The expense versus income would be required. A company with expertise in the banquet facilities would be preferred. Lott agreed that looking at similar facilities in other cities and investigating the impact would be a good course to follow. He does have reservations about having a full kitchen. McWilliams added that tight profit margins are most often involved in golf outings, especially if done by nonprofit groups. The department will continue to investigate this possibility. MRPA BOARD AND/OR COMMISSION MEMBER SURVEY Surveys from Michigan Recreation and Park Association were distributed in the packet (and available at the meeting). MRPA has asked these be completed and submitted. DOG PARK The issue of designating acreage at Scott Woods for a dog park was approved unanimously at Committee of the Whole. This will go to the floor September 13 for approval. Oakland County Parks and St. Paul, Minnesota both had sent letters of support. Bob Moore, Ingham County Parks Director, attended the Committee of the Whole meeting and was very supportive. Lott noted the cover of the NRPA magazine highlighted dog parks. McWilliams still feels an impartial consultant should be involved to answer questions as to the health issues. The Friends of Greater Lansing Dog Parks had wanted a park designated to enable soliciting funds. CONSTRUCTION PROJECTS Jemerson updated the board on several construction projects including The First Tee (being rebid), the Durant Arch (preconstruction meetings in coming month with construction beginning this year), Turner Dodge front porch renovation (preconstruction meeting in coming month with construction beginning this year), Moores Park shoreline (working on final design), Moores Park fence and the Potter Park Zoo central core (working with Bassett & Associates to have drawings completed for September 25 and must have DEQ permit as this is in the flood plain). Park Board Notes, Septembe. s, 2004 (no quorum) Page 3 Ramey asked about expansion of Gier and Letts Centers. Jemerson noted there is $50,000 in the budget for this year to accomplish the design of expanding the gyms. Ramey is concerned about the crowded conditions in the gyms. INFORMATION An updated schedule of events, a revised Park Board meeting schedule 2004 with locations, and zoo information was mailed to the Board in their packets. Also, the Fall Program Guides are available. Jemerson also explained the Glassen Foundation would be at Council on September 20 to donate $500,000 toward the zoo central core. Over the past three years $500,000 has been set apart from the park millage for the central core. The Arctic Fox and Otter Exhibit will cost approximately $700,000. Once these two are moved, the central core can continue. This is just the beginning of the fund-raising. BOARD MEMBER COMMENTS Kibbey asked about restroom access at Hunter Park. The restrooms are only open when the pool is open. Kibbey wondered if this could be provided at other times for the public. If there is a special event, the department works with the group. This is a neighborhood park and restroom facilities are not provided at these parks. To have these opened, the pool areas must be opened. There are vandalism problems and the balance of the facility cannot be locked while the restrooms are open. Meeting ended. This was not an official meeting as there was no quorum. PARK BOARD MINUTES October 13, 2004 MEMBERS PRESENT: Rick Kibbey, Ruth Leyrer, Alfonso Mejorado, Melvin McWilliams, Claude Ramey MEMBERS ABSENT: Ron Lott (excused), two vacancies OTHERS PRESENT: Louise Hamilton and Joan Nelson, Allen Neighborhood Center- Joe Wright, Capital Consultants, Liz Homer, Turner Dodge Curator, and Don Ballard, Interim Deputy Director of Parks and Recreation. CALL TO ORDER: 7:00 P.M., Turner-Dodge House, 100 E. North Street ADDITIONS/DELETIONS TO THE AGENDA - Walsh Park added as information request. STATEMENTS OF CITIZENS WILLOUGHBY PARK ALTON DRAIN EASEMENT The Ingham County Drain Commission has asked for a flowage easement at Willoughby Park. This morning the Commission had modified their request by enlarging the area for the easement. A modified map was presented to the Board noting the changes and explaining the difference. The request is for an easement to allow storm water to flow across the back of Willoughby Park so it can reach their drain. The water would flow on top of the ground to reach the drain as opposed to through a pipe. Excavation will not be allowed. This request was originally presented to the Public Service Department who has been working with the Drain Commissioner and the Parks and Recreation Department. This is a heavily wooded, swampy area at the back of the park. (Ruth Leyrer arrived.) Attention to the amount of park land that would be involved in this easement was stressed. Kibbey wondered where the water was currently draining, and it is draining at this spot. At this time there is no future use proposed for this site. McWilliams noted his firm has done work for the Ingham County Drain Commissioner's Office, and he asked to be excused from the vote. MOTION: Ramey moved the easement be approved as requested for the south 100 feet of Willoughby Park and the west 200 feet of the south 750 feet of this parcel. This easement will be for the sole and only purpose of drainage. Seconded by Mejorado. Motion carried. (4-0 with McWilliams abstaining.) PARK BOARD MINUTES MOTION: Ramey moved the minutes of August 11, 2004 be approved as submitted-, seconded by Leyrer. (September meeting did not have a quorum to approve minutes.) Motion carried. Park Board Minutes - Octobei .3, 2004 Page 2 Notes from the September 8, 2004 Park Board meeting were received. (This was not an official meeting as there was not a quorum of the Board.) Minutes from other department boards were received. HUNTER PARK MASTER PLAN Joe Wright of Capital Consultants, Inc., was present to discuss the proposed Hunter Park Master Plan. A drawing of the park was presented highlighting the proposed plan. Capital Consultants had been asked to report on if the pool area and existing facility could handle the construction of a water spray park. The firm has a variety of engineers capable of reviewing these needs. It was determined that the existing mechanical system could support a spray park. This would involve replacing the kiddie pool operation with a spray park operation. At that point the firm was asked to complete a master plan for the total park. Joan Nelson from the Allen Neighborhood Center coordinated three neighborhood meetings. The group had worked closely with Capital Consultants to formulate the plan. Many of the people were neighborhood group presidents. Joan Nelson was also present at the meeting. The top priorities that resulted from these meetings included a walking path around the park perimeter with lights, benches and water fountains, a pavilion with grills and picnic tables, a more inviting entrance from Kalamazoo Street, a hoop house with a recreational garden, a new location for the basketball courts closer to Kalamazoo and separated from the play areas for younger children and a splash pool to replace the kiddie pool. These concepts have all been included in the master plan. One of the objects was to create a friendlier and safer access from Holmes St. with a paved walkway that is well lit and open at the southwest end of the park. The pool is the primary draw to the park and access from the back would be convenient. A walking path is very important to the group. The concept of a garden house (hoop house/green house) was discussed along with the new access from Kalamazoo. The basketball court would be moved to an area by Kalamazoo and an additional court would be added. Discussion also followed on the width of the path, fencing and open fields for play. The pool was discussed including the removal of the kiddie pool and the problems that have occurred with the fiberglass liner on the large pool. There is a new product that might be used instead of the fiberglass as the new product will not crack. The pool house has needs for some structural upgrading and some electrical. Kibbey is concerned about a wide hard path encouraging bicycles and vehicles and also the large Oaks should be protected. Leyrer wants restrooms available to the public if the park is having activity. The Board also wanted the pool to be available for use in 2005. Leyrer was concerned about vandalism at the hoop house. The Board did not take action on this item pending receipt of the written report. Leyrer wanted more detail of the pool area. UPDATES Liz Homer, Turner-Dodge Curator, was introduced to the Park Board. Park Board Minutes - October x3, 2004 Page 3 Ballard updated the Board on The First Tee, Durant Arch, Moores Park Shoreline, Moores Park Fence (done) and Potter Park Zoo Central Core. Liz Homer updated the Board on the Turner- Dodge Front Porch Renovation. The Dog Park location has been designated but it will not be open until the area is fenced. He also distributed pictures of the dedication of the Kingsley Park Tennis Court Dedication by Letts Center. INFORMATION Information had been mailed to the Board in their packet including an updated schedule of events and dome skating hours. The Board was also informed about Apple Butter at Fenner, Friendly Forest and Haunted Forest Events at Fenner and Boo at the Zoo. Ballard also updated the Board on the events at Walsh Park. The next meeting will be at Groesbeck Golf Course Club House on November 10 at 7:00 p.m. Adjourned. i Respectfully submitted-._ Lee Ann Foreback, Park Board Secretary Approved November 10, 2004. PARK BOARD MINUTES November 10, 2004 MEMBERS PRESENT: Ron Lott, Rick Kibbey, Ruth Leyrer, Alfonso Mejorado, Melvin McWilliams, Claude Ramey MEMBERS ABSENT: Two Vacancies OTHERS PRESENT: Tom Klunzinger, Scott Center Advisory Board; Louise Hamilton and Brian Smith; Tanya Moore, Landscape Architect, Don Ballard, Interim Deputy Director/Golf Manager, and Murdock Jemeron, Director of Parks and Recreation. t - CALL TO ORDER: 7:00 P.M., Groesbeck Golf Course Club House �G) w }t c ADDITIONS/DELETIONS TO THE AGENDA-None STATEMENTS OF CITIZENS M. Tom Klunzinger, President of Scott Center Advisory Board, spoke to the board regarding the Center. There is no staff located at the center but several groups meet there. The building is also used by community groups. This building has maintenance needs and the Scott Center Advisory Board is concerned. If it is let go for too long, it will be beyond saving. He urges it be included in the Capital Improvement Program. He noted the veterans are also concerned regarding this space. Brian Smith wondered if LASBR would be involved in the 5 year plan or is it an ongoing process. Jemerson explained that the department has been working with Bob Every regarding the items for the ballfield and the scorer shed. Smith is particularly interested in the score shed. The press box is being refurbished. Smith also asked the status of paving the parking lot. Jemerson noted it was referred to Council and will be discussed at Public Services Committee. Every is working on a high school fast pitch program for girls and the high schools are also working with him. The need for another field must be demonstrated. The paved parking will not interfere with the addition of a field. Smith also noted the LASBRF bylaws are completed. Smith will ask the chair to forward a copy to the Department of Parks and Recreation. PARK BOARD MINUTES MOTION: Kibbey moved the minutes of October 13, 2004 be approved as submitted; seconded by McWilliams. Motion carried. No other department board minutes were received. COUNCIL BUDGET POLICIES AND PRIORITIES The Board reviewed the October 18 Budget Policies and Priorities approved by Council. The Department of Parks and Recreation has been included with Planning and Neighborhood Development. Priorities for Council were increased beautification efforts, Baker/Donora facility Park Board Minutes - Nove►.,aer 10, 2004 Page 2 and the creation of an Arts Commission. Specifics of each of these priorities were discussed. CAPITAL IMPROVEMENT PROGRAM FY 2005-2006 PROPOSED PROJECTS Jemerson explained to the Board that CIP list for FY 2005-2006 must be submitted by November 15. Staff had reviewed CIP projects and put them in either FY 2006, 2007 or 2008. There are also some projects that have been previously approved. Copies of the guidelines for priorities were distributed. The categories are Health and Safety, Projects Necessary to Maintain Basic City Infrastructure at Existing Levels, Items that Increase the City's Economic Base, Restoration of Basic City-wide Infrastructure or Serves to an Acceptable Level to Remedy Past Under Funding and Projects or Programs that Support Improved Service Levels. Projects that must be done in FY 06 include Professional Fees which include the costs for the consultants to do these projects. Kids Camps (6 to 7 per year) is a Council mandated use of the millage funds. A brief discussion of the wording on the Park Millage Ballot followed. City-wide bleacher replacement, repair and maintenance and playgrounds are all Health and safety priorities. Potter Park Zoo Phase II is the commitment to the Central Core Project. South Side Community Center repayment (funds borrowed to do Sycamore Park First Tee Driving Range Project 3Td year of 5 year repayment). Also, the Council has agreed by resolution to match a grant with Ingham County for the Dog Park and Sycamore Golf Course practice holes. Projects that must be done in FY 07 also include Professional Fees, Kids Camps, Citywide Bleacher Replacement, Repair and Maintenance and Playgrounds, Potter Park Central Core and South Side Community Center Repayment. FY 06 proposed projects were explained and lengthy discussion followed. The Board discussed the needs of the community as a whole and the visibility of projects. The park millage is due to expire with a vote for renewal coming up in August of 2005. MOTION: Kibbey moved to approve the following projects; seconded by Ramey. Averill Park& Others for Playground Equipment $ 75,000 CAD Software for Park Design 10,000 Citywide Repair&Maintenance 15,000 50,000 Citywide Bleacher Replacement 50,000 Dog Park 5,000 Forestry Software and Data Base 150,000 Foster Restrooms 150,000 Gier Park Gym Improvements 300,000 Hunter Park Improvements 200,000 Kids Camps 40,035 Potter Park Zoo - Phase II Central Core 150,000 200,000 Professional Fees 80,000 River Trail (paving, boardwalk, amenities) 100,000 River Trail Expansion Grant Match 365,000 South Side Community Center Repayment 70,000 Sycamore Golf Course 300,000 $2,060,035 $2,1 45,035 More discussion followed centering on technological improvements versus improvements that Park Board Minutes - Novr..,ber 10, 2004 Page 3 are visible to the public. The Groesbeck Club House was discussed, but the board does not want to proceed until a marketing study is completed. The Mid-Michigan Youth Football Program needs a field to play at and St. Joseph Park is a very good solution. The inclusion of the Davis Park parking area expansion is necessary to improve this south side park. This is a visible improvement also. Kibbey made a friendly amendment to his motion to eliminate the Forestry Software and Data Base program for 150,000. In its place he recommends adding the following: St. Joseph Park Football Field $50,000 Davis Park Parking Lot 20,000 The remaining balance will be used as per the department's best judgment. The final motion listed FY 06 proposed projects as follows: Averill Park& Others for Playground Equipment $ 75,000 CAD Software for Park Design 10,000 Citywide Repair&Maintenance 15,000 Citywide Bleacher Replacement 50,000 Davis Park Parking Lot 20,000 Dog Park 5,000 Foster Restrooms 150,000 Gier Park Gym Improvements 300,000 Hunter Park Improvements 200,000 Kids Camps 40,035 Potter Park Zoo -Phase II Central Core 150,000 Professional Fees 80,000 River Trail (paving, boardwalk, amenities) 100,000 River Trail Expansion Grant Match 365,000 St. Joe Park Football Field 50,000 South Side Community Center Repayment 70,000 Sycamore Golf Course 300,000 $1,980,035 With balance to be used per department's best judgment. Department allocated the following: Quentin Park Tennis Court Repairs $100,000 TOTAL $2,080,035 Motion (as amended) carried unanimously. The information on FY07 will be brought back to the Board along with the projects for the Five Year Plan. PARK BOARD EVALUATION Portions of the City Charter dealing with Boards and a draft of a previous evaluation were distributed to the Board. Lott and Leyrer volunteered to work on this evaluation. Jemerson will prepare materials on the past year's Park Board actions and accomplishments of the department Park Board Minutes - Noveinner 10, 2004 Page 4 for their use in compiling this evaluation. UPDATES The Durant Arch is progressing and should be completed mid-December. This will be a lighted arch and a re-lighting ceremony will be held. Turner-Dodge improvements continue into the spring with the restoration of the porch and balconies. The First Tee contract has been signed with The First Tee and with a contractor to begin work on the site. A golf brochure developed to send out to tourist centers and local hotels was distributed. Apple Butter at Fenner was a great success. The Friendly and Haunted Forests did well even with rainy weather. Boo at the Zoo had their best year ever. Jemerson also updated the Board on the status of the Board vacancies. Meeting adjourned at 9:56 P.M. Respectfully submitted: Lee Ann Foreback, Park Board Secretary Approved February 9, 2005.