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HomeMy WebLinkAbout2003 Park Board Minutes PARK BOARD MINUTES January 15, 2003 ry MEMBERS PRESENT: Mary James (arrived 7:05 p.m.), Ruth Leyrer, Roi,n Lott, Mel McWilliams, Alfonso Mejorado, Claude Ra(CT�Tpri''PTv.7. and l io iCa�I°4111 L, S,.an MEMBERS ABSENT: One Vacancy pia jl: 'u Ci l`i Gi_�F`e ,: OTHERS PRESENT: Murdock Jemerson, Director of Parks and Recreation; arriving later in the meeting were Brian Smith of Hometown Happenings and Jerry Heathcote. CALL TO ORDER: 7:01 P.M., Scott Center, 125 W. Main Street STATEMENTS OF CITIZENS -No citizens were present at the beginning of the meeting. MINUTES MOTION: McWilliams moved the Park Board minutes of December 18, 2002, be approved as received, seconded by Terrell. Motion carried. No other Department Board Minutes were received. NAMING OF CITY OF LANSING PARKS AND FACILITIES - tabled 10/16/02 This item had been tabled at the October meeting to allow time for staff to review this process. Leyrer had reviewed the prior guidelines and sent recommended changes for McWilliams to review prior to this meeting. The proposed revisions were discussed. James arrived (7:05 p.m.). MOTION: McWilliams moved to include the recommended revisions with a sentence in the park board guidelines recognizing the existence of the Memorial Review Board process for items that are memorials within a park and the naming and renaming of parks. Seconded by Leyrer. (Copy attached to minutes) Motion carried. Discussion followed with McWilliams explaining that within the ordinance there is a requirement for a public hearing. Terrell noted she is concerned that a public hearing will actually be held. McWilliams commented the guidelines are written with the expectation that renaming of parks and parks facilities will be subject to a public hearing per Chapter 1034.08(i) of the Ordinance. BASE BUDGET FY04 - tabled 12/18/02 Jemerson explained according to Lansing City Charter the Board is to make a recommendation on the department's base budget. The recommended base budget is $6.9 million and last year it was $6.8 million. This is a continuation budget. Jemerson explained the budget presented to the Board is submitted to Finance as the Department's recommendation. Finance takes the City's budget and reviews estimated revenues to see if there are revenues to support the total requests. If there are not estimated revenues to support this request, we will be asked to cut back. Until the target amount is given, an alternate budget will not be prepared. Park Board Minutes - JA ary 15, 2003 Page 2 MOTION: McWilliams moved the base budget for FY 04 be approved, seconded by Ramey. Motion carried. CIP/MILLAGE PROJECTS FY 04 -tabled 12/18/02 At the December meeting staff had presented the CIP(Capital Improvement Project)/Millage budget. The board requested $50,000 be used as a community based special interest challenge grant match that is not tied to a specific project. This replaced the specific item tied to a bike park challenge match. MOTION: McWilliams moved to approve the CIP/Millage Projects as amended and attached; seconded by Ramey. Motion carried. UPDATES Jemerson updated the Board on the River Trail Shoreline Improvement Grant at Moores Park, Ranney Park Skate Park - Letter to East Lansing for final contribution 1-10-03, Ranney Park Bleachers/Lighting, Restroom Facility Renovations - Westside Park and Lansing Community College, Bancroft Park, Davis Park and Kircher and the Moores Shuffleboard Court Fence. INFORMATION Michigan State University - Crew Club - The Ron Mason, MSU Athletic Director, has been requested to present a written proposal for MSU's plan to fulfill their license requirements at the February Park Board meeting. Terrell wondered if a City of Lansing legal representative might be available to attend this meeting. The Board would like to have someone at the meeting to stress the enforcement of the license. Terrell felt the Board should be prepared to act. April I`MSU will be opening for the spring but we have nothing for the local children. The money for this programming should have been budgeted by MSU when the building was built as this was a part of discussions and the license. The license states: "1. Licensee shall provide and coordinate, at no expense to Licensor, significant community outreach programming for the benefit of Lansing residents and in cooperation with community boat clubs, with programming options to include: a. Rowing and paddling clinics and courses; b. Boat storage information and instruction; c. Competitive and recreational rowing and paddling activities; d. Motivational academic and athletic programs. The University and the Director of Lansing Parks and Recreation Department will develop a detailed outreach program plan, to include a minimum of five programs to be provided by the University each year, The Director shall review the program plan with the University annually in order to modify the plan to meet changing needs in the community." Park Board Minutes - Ja_ _ary 15, 2003 Page 3 James noted she had spoken to Mayor Hollister regarding this issue. Terrell had spoken to David Wiener, Executive Assistant to the Mayor. James related Board members need to be contacting the Mayor's Office to explain the Board's stance. McWilliams agreed that it is appropriate to let the administration know what is expected of MSU. The language within the document is consistent with what was expected. McWilliams recommended this issue also be referred to the Mayor's Office and the City Attorney's Office with the request that steps be taken to enforce this agreement. Heathcote inquired about the license for MSU Women's Boathouse. Heathcote understood MSU does not have to provide programming but they can instead pay the fair market value. Jemerson again read the license requirements in regards to programming and gave a brief explanation to Heathcote of the requirements. McWilliams thought, as a matter of protocol, it would be appropriate to copy the Michigan State University Board of Trustees regarding this issue. This way the Trustees would not be blind sided by this issue if it is not resolved. Lansing City Charter Advisory Board Responsibilities - Jemerson had included the excerpt from the Charter to remind the Board of their responsibilities particularly regarding the budget. The Board report was discussed. James assigned Leyrer to draft the annual Board report. First Tee Article of 12/26/2002 was mailed to the Board. REMARKS BY BOARD MEMBERS Leyrer asked if the letter would be sent to the MSU Trustees updating them on the status of the MSU Women's Crew Club license. It was agreed it would be sent to the MSU Trustees, the Lansing City Council, the City of Lansing Attorney and incoming Mayor Tony Benavides. ADJOURNED. Respectfully submitted: Lee Ann Foreback, Park Board Secretary Approved February 19, 2003. PARK BOARD MINUTES February 19, 2003 MEMBERS PRESENT: Mary James, Ruth Leyrer, Ron Lott, Alfonso Mejorado, Claude Ramey, Monica Terrell MEMBERS ABSENT: Melvin McWilliams (excused) OTHERS PRESENT: BeBe Bryans and Karen Langeland, MSU; Dorothy Jones, Moores Park Neighbors; Brian Smith, Jerry Heathcote; Murdock Jemerson, Director of Parks and Recreation CALL TO ORDER: 7:10 P.M., Scott Center, 125 W. Main St. ADDITIONS/DELETIONS TO THE AGENDA -Property List as action STATEMENTS OF CITIZENS -None Ron Lott left the meeting to return at approximately 9:00 P.M. MINUTES MOTION: Leyrer moved the minutes of January 15, 2003, be approved as submitted; seconded by Ramey. Motion carried. Other department board minutes were accepted and placed on file. NAMING OF PARKS AND PARK FACILITIES The Board received a draft copy of the revisions approved at the January meeting. MOTION: Ramey moved the Board accept the draft as presented; seconded by Mejorado. Motion carried. DEDICATED PARK INVENTORY Director distributed copies of the detailed park inventory that was resubmitted to Council. The Board's recommendation had been sent to the Mayor for approval in July, 2001. This item was held pending further property review by department staff and Planning and Neighborhood Development Department staff. Included was the draft resolution, property lists including acreage and property lists with detailed information on the property. The difference between this list and the previously approved list is the waterfront properties have been deleted from the Dedicated list and added to the Other Lands Managed by the Parks and Recreation Department list. The waterfront properties do require a vote of the people but they are lands managed by Parks and Recreation protected by Charter. The Wolverine property is a 6.01 acre parcel located at Aurelius and Jolly. This property was a gift and the resolution accepting the property did indicate it would be dedicated park property. This property is to be used as part of the river trail in the future and it was part of the mitigation Park Board Minutes - 1 ruary 19, 2003 Page 2 of the city's sale of the Opper Property. The DNR Trust Fund Board did accept this as a replacement property .This updated list will be going to Council's Public Service Committee and Development and Planning Committee. There are 114 parks or properties on this list. Dorothy Jones asked who has jurisdiction over the Genesee property. Jemerson explained it was under the control of Planning and Neighborhood Development. MOTION: Terrell moved the updated inventory of parks be approved by the Park Board; seconded by Ramey. Leyrer questioned if the changes mentioned were the only additions or deletions since the Board last reviewed this list. Jemerson noted the changes had been pointed out. Motion carried. Terrell asked the staff members who worked on this be commended. It is very well presented James asked if this could be made into a PDF file (so it can be printed but not changed) and put onto the Park and Recreation web site. PRESENTATION BY MSU Karen Langeland, Assistant Athletic Director and the Sports Administrator for the Women's Rowing Program, and BeBe Bryans, Women's Rowing Head Coach, updated the Board on the summer recreation programs. Ron Mason, Athletic Director, sent apologies for not being in attendance, but he is out of state. In conjunction with the licensing agreement, a list of scheduled events was distributed. Ron Mason had written a letter to the Board explaining how MSU had been fulfilling their commitments. The letter explained, "Following our last meeting, it was my understanding that the Lansing Parks and Recreation Department would bring the students to the park and that we (MSU) would look into providing boats for rowing purposes. The Parks and Recreation Board would look into having the DNR run a water safety program at the park for all the interested children. At that point our varsity women's crew team would have five one-day sessions to introduce the children to the sport of crew and rowing in general." Leyrer asked about the youth residents of the City of Lansing. Langeland explained most of the outreach was not specific to youth but was more broad-based. Terrell commented this was not what was envisioned one and one half years ago. The Board had discussed specific programs that could be provided to youth to become aware of boating as a sporting activity and for it to be a participatory activity. The specific language of the license notes it should be a"significant community outreach program" and then gives examples. This handout does not include significant outreach as the cleanup and open house are activities. A significant community outreach program would include registration, participation, and leaving with a new experience. The programs listed are valuable but the board had been specifically concerned with giving Lansing resident youth a boating experience. Langeland explained that after the meeting based on the letter received from the Board, there was misunderstanding on who was to do what. Langeland noted if the Board agrees with Mason's letter and the program as outlined, MSU is ready to proceed with acquiring the boats and having Park Board Minutes - Z ;uary 19, 2003 Page 3 the crew team there to run the program one day per week for five weeks. Langeland has noted that they are happy to acquire the boats once the DNR has agreed to conduct a water safety program with committed dates. Terrell noted that one of her last comments at the meeting was that she felt that MSU was not taking ownership of the program and coordinate the program. The license states that MSU will coordinate the program. James feels that outside of getting the children to the park at the designated time, everything else should be coordinated, developed and provided by MSU. Langeland was interested in the dates of the programs and the number of participants and coordinating with the DNR water safety representative to determine the number of boats necessary. Terrell noted that there will be parks personnel there and one DNR instructor, but MSU will need to be present with instructors also. Terrell noted that would be a challenge to get one DNR staff person at the height of the season to be available four days per week for five weeks. The DNR may be able to be there one day per week but they may have to train staff members or be there only part-time. Terrell noted that she has discussed this with one of the DNR people and referred a name for contact. Langeland asked if the Board thought the water triathalon is something that should be discontinued as it is not totally youth oriented and there was not participation last year. Leyrer thought that if we can get the youth involved the adults will follow. Terrell wondered if the triathalon program could be placed at the end of the rowing program. Langeland is concerned about overtaxing the coaching staff and the athletes. The athletes are not here over the entire summer to do all these programs. Langeland noted the athletes season runs from September until the end of May. To ask them to spend that much time during the course of the summer is more than we want to put on their athletes. Jemerson explained for these programs, we are just looking for MSU leadership. Jemerson feels that a qualified student or MSU staff person can give the orientation and program. Langeland also is concerned that the participants coming to the park there are some rules and regulations in terms of NCAA in terms of age limits. This will be discussed as a group. Terrell noted this presentation is more on track with what the Board envisioned. Leyrer noted her faith was restored in MSU being a community partner. She thanked the Langeland and Bryant for coming to work this out. Heathcote asked what age groups this would encompass. Jemerson explained there are NCAA rulings that prohibit youth in eighth grade and above but our kids camps are for younger children. Heathcote said it was his understanding this would be for high schoolers in the spring and summer. Heathcote noted the license agreement was not drafted when the boathouse was built. He felt the high schools should have been given part of the boathouse. He commented that if the Board wants something for children it should have been for the high schoolers. Children who are younger really shouldn't be rowing. James noted she acknowledged that Heathcote did not feel listened to, but that she had never thought of this as a high school program. The high school children have a club program they can become involved in through the Oar and Paddle Club. The discussion has been focused around minority and City of Lansing kids. Jemerson noted the MSU Men's rowing program had volunteered to work with the high school children. The reason that the Board decided to provide Park Board Minutes - I .-nary 19, 2003 Page 4 this for younger children is to give the children in our programs access to rowing in rowboats and access to the waterfront. You do not see these children with 16' rowing shells in their homes/ driveways. What you may see are rowboats because they may get to fish. We are trying to provide this as a first step level. Leyrer noted she was a youth who was exposed to tennis prior to high school. The interest has to be placed young. She felt the rowing can spark an interest in our youth and a start has to be made somewhere. Terrell agreed that it is an introductory program. Many of these children have never been in boats. Heathcote then noted a space in the boathouse should be dedicated to high schools. If it is done through other organizations, it will always be second rate. Brian Smith commented that it is good that MSU is coming through but doesn't think it is enough. He felt that specifics should be agreed to prior to agreements being made. WEB REGISTRATION Jemerson explained to the Board how to access the web site for on line registration. In the winter session a pilot program operated for online registration for Daddy/Daughter and Mother/Son Dances and Ice Skating lessons. This spring, the entire catalog is going on the web. Registration begins March 10 for spring sessions. This department is one of the leaders in the state for actual web registration. UPDATES River Trail Shoreline Improvement Grant at Moores Park - A$247,000 grant was received from the State of Michigan to extend the trail from the pool at Moores Park up to the parking lot with some trail system there. Jones noted the neighborhood was favorable to this with the exception of paving the access road from the parking lot to the pool. The road is for persons to drop off handicapped persons, but others do use it. The neighborhood feels paving the road would encourage more inappropriate use. Ranney Park Skate Park - The final donation has been received from East Lansing to reimburse the Ranney Trust Fund. Restroom Facility Renovations - Westside Park and Lansing Community College, Bancroft Park, Davis Park and Kircher. Moores Shuffleboard Court Fence - Discussion followed including Jones giving a background for newer board members. Dog Park - The Public Services Committee took up the issue of the dog park yesterday. Janet Geissler, President of the Friends of the Greater Lansing Dog Parks, spoke to the Committee. The Committee set a public hearing for the language change of the ordinance to allow the creation of a dog park. (A public hearing was set at the following Council meeting for March 17, 2003.) Portable Toilets - Public Services Committee also discussed Foster Park as being a candidate for a portable toilet shelter. Park Board Minutes - February 19, 2003 Page 5 CORRESPONDENCE -None INFORMATION An updated special event calendar and a copy of the MRPA Program announcing the Pro rgam Leadership Award for 2003 going to Brett Kaschinske. The Board congratulated Kaschinske on his award. Bud et - Jemerson distributed information on the FY04 budget explaining that we are basically being cut 10 percent from our supply line items. We must also maintain a five percent vacancy factor which is six people for our department. Meeting adjourned at 8:30 p.m. Respectfully submitted: j Lee Ann Foreback, Park Board Secretary Approved March 19, 2003. PARK BOARD MINUTES March 19, 2003 MEMBERS PRESENT: Mary James, Ruth Leyrer, Ron Lott (late), Melvin McWilliams, Alfonso Mejorado, Claude Ramey, Monica Terrell OTHERS PRESENT: Brian Smith, Hometown Happenings; Mia B. Tioli, River Point Neighborhood Association; Willy Williams; Brett Kaschinske, Assistant Manager of Leisure Services, Murdock Jemerson, Director of Parks & Recreation CALL TO ORDER: 7:00 P.M., Scott Center, 125 W. Main St. ADDITIONS/DELETIONS TO THE AGENDA - Update items on Skate Park STATEMENTS OF CITIZENS Smith asked that the Board watch his show regarding the MSU Women's Crew issue. James announced that Elvis the bison died. He was euthanized due to complications of his extended age. MINUTES MOTION: Leyrer moved the minutes of February 19, 2003, be approved as submitted; seconded by Ramey. Motion carried. INTRODUCTION OF BRETT KASCHINSKE Director introduced Brett Kaschinske, Assistant Manager of Leisure Services, to the Board. Kaschinske had been awarded the MRPA Program Leadership Award for 2003. Jemerson explained Kaschinske's major focus is to work with the community centers. Kaschinske spoke to the Board expressing his feelings toward working with the Board and the opportunities the city offers. Jemerson also informed the Board, that Lansing Parks and Recreation also received an MRPA award for Innovative Programming for African American Jeopardy. Jemerson credits Kaschinske with bringing the technology to the program that was in place. The combination made the program outstanding. MSU OUTREACH MEETING Terrell updated the Board on the meeting with MSU staff and department staff Many details were settled. The discussion was to bring different playground participants for each week of the five week program. MSU will be providing boats and oars. They will also provide life jackets. A tour of the MSU facility and perhaps a marina will be included. Jemerson noted the DNR agreed to two to three hours of instruction two days per week. Also, a pontoon boat may be available for a tour down the river. The program may run Monday, Tuesday and Thursday, due to the weekly Kids' Camp trips that are also in place. Park Board Minutes - A_ .,ch 19, 2003 Page 2 Smith asked if this would bring MSU into compliance with their lease agreement. Jemerson answered that it would. REQUEST TO NAME RIVER POINT PARK PAVILION IN MEMORY OF LLOYD TEETS Mia Tioli of the River Point Neighborhood Association spoke to the Board. Lloyd Teets was a member of the association and the neighborhood. He was a neighborhood activist who was responsible for obtaining the grant that put grills in this park. Out of respect for Lloyd, his activism and the work he put into this neighborhood, the association would like to put Teets' name on this pavilion. An example of the plaque was available. The plaque would cost $2,000 and the neighborhood would raise these funds. However, they have asked for a partial grant from the city. Jemerson noted a 4' x 6' sign is larger than usual. Tioli explained it would be put at the top of the pavilion out of reach of vandals. Jemerson noted if the plaque is approved, the installation may be need to be done by the city. Discussion followed on the size, weight and maintenance of the sign. Leyrer noted Teets had been a community figure but asked if the proper application was submitted with signatures of the residents. Tioli noted if more signatures are necessary, she can gather these. Jemerson noted when a park was renamed a recommendation went back to the Memorial Review Board and a public hearing was held. In the past when a request for naming involved a room in a park building it did not require a public hearing or an approval of Council. Jemerson is not sure if the Memorial Review Board will want a hearing or just a department recommendation and to be informed. Willy Williams spoke noting he greatly objects to this. He does not feel anything in the city should be named to honor Teets. Williams produced a newspaper article that referred to Teets' convictions for larceny, gambling and gross indecency with a minor. Williams expressed that while these convictions are old and Teets' rehabilitation can be argued, his arrests for disturbing Council are well noted. Williams stated that to have Lansing name something for someone with such a past is huge mistake. Williams felt that the majority of the citizens of Lansing would not want to name a structure after Teets. Mia Tioli, Vice President of the River Point Neighborhood Association, has served in the position Teets held. She noted the events were 25 years ago. She has been a resident of this area for 13 years. Teets was a good, respectful person, and this tribute is about a neighborhood paying respect to a loyal neighbor. Leyrer was not familiar with Teets background. She did appreciate him giving his opinion even though she did not agree with him. Jemerson noted he had based his recommendation on the letter provided, but would like more information regarding Mr. Teets. McWilliams requested that since the city ordinance created the Memorial Review Board to handle requests for memorials and renamings. He would prefer to wait until the complete packet of Park Board Minutes - h_,rch 19, 2003 Page 3 information is forwarded from the Memorial Review Board which includes signatures and more information. James questioned why the Park Board would receive this request without it appearing before the Memorial Review Board. MOTION: Ramey moved the Board table this item until the Memorial Review Board forwards information and a petition showing the level of support and a recommendation; seconded by Leyrer. Motion carried. Smith commented that the things brought up regarding Teets were in the past. Teets did many things on behalf of the neighborhood. About 90 percent of the charges against him during Council meetings were dropped. (Heated comments occurred between audience members.) James recognized that this is an emotional issue and encouraged all to please keep their tempers and remain civilized. Both groups have valid points. This process will continue and a decision will be made. REQUEST TO NAME PARCEL DONATED BY JOSEPH P. MAGUIRE OF WOLVERINE DEVELOPMENT - Removed From Agenda Until Referred by Memorial Review Board UPDATES BY DIRECTOR Construction Projects Restrooms @ Kircher - Construction has begun, fencing has been removed, trees have been removed, parking lot has been regraded. Davis - the footings are in but there seems to be problems with trucks coming into the area may be doing damage to the parking lot. West Side - Asbestos testing inside the building is taking place. Mejorado asked about games at these facilities and Jemerson noted the programs would continue. Port-a johns will be available. Ranney Park Bleachers are on order and should be here in two weeks. Public Hearings Dog Park Off Leash Ordinance - Public Hearing March 17 went well and Public Service Committee approved this and it has been referred to Council for approval. Language has been added that prior to a dog park being designated, a recommendation from the Park Board is necessary and City Council approval. Mia Tioli noted Elm Park falls with the boundaries of the River Point Neighborhood Association. The group is supportive of a dog park on the north side of the street but they are requesting the south side with a baseball diamond be left as it is used for baseball. Ramey corrected the speaker as it is a softball diamond. The River Point Neighborhood Association officially prefers a dog park on the north side of the street. MDNR Trust Fund Grant - Shubel Loop now River Trail South - A community meeting was held and the proposal was shown as approved by Park Board. Although support had been Park Board Minutes - i. .:ch 19, 2003 Page 4 gathered prior to this being taken to the Park Board, at the community meeting any portion along Shubel Park or Lindbergh Drive was not supported. Lott arrived. The loop portion had been discontinued without neighborhood support. The department met with MDOT to consider putting the bridge across Mt. Hope. This portion was approved by the community. It is the same cost as the previous proposal. It is now proposed to be the River Trail south. Using the map that Jemerson had to show the change in the Shubel Loop, Terrell noted Ingham County passed a resolution allowing users of a proposed dog park at Scott Woods to park vehicles at Hawk Island Park. Park Lands Designation- Council Committees continue to review this item, and it has now been referred to the Committee of the Whole. A public hearing may be held on the list. Renaming of Filley Park to Harold A. Moore Park was approved by Council March 17. Skate Park -Director held a meeting today with representatives from LASBRF, Pepsi and LPD. The park will officially open April I". Our crews will open the gate and the smaller gate will remain locked. The larger gate will be locked by F&M Security at 10:00 p.m. Terrell wondered how the concrete weathered the winter. There has been no heaving of the concrete. INFORMATION - Information was mailed to the Board regarding the Special Event Calendar and summer jobs with the department. Meeting adjourned @ 8:35 p.m. Respectfully submitted: ✓ CL,"�`-� 7 'l� <^- ' Lee Ann Foreback, Park Board Secretary Approved April 16, 2003. PARK BOARD MINUTES April 16, 2003 MEMBERS PRESENT: Mary James, Ruth Leyrer, Melvin McWilliams (late), Alfonso Mejorado, Claude Ramey, Monica Terrell MEMBERS ABSENT: Ron Lott OTHERS PRESENT: Joe Maguire, Wolverine Development & Maguire Family; Darnell E. Oldham, Sr., Willy Williams, Charlene Decker, Ed Simmer; Brian Smith, Hometown Happenings; Mia B. Tioli, River Point Neighborhood Association; Willy Williams; Tanya Moore, Landscape Architect; Carol Abbott, Business Administration Supervisor; Murdock Jemerson, Director of Parks & Recreation CALL TO ORDER: 7:00 P.M., Scott Center, 125 W. Main St. ` ADDITIONS/DELETIONS TO THE AGENDA STATEMENTS OF CITIZENS -None [)VAFr MINUTES MOTION: Ramey moved the minutes of March 19, 2003, be approved as submitted; seconded by Leyrer. Motion carried. ACCEPTANCE OF MAGUIRE FAMILY'S SECOND DONATION OF LAND Tanya Moore, Landscape Architect, explained that the Maguire Family through Wolverine Development had donated a 6-acre parcel earlier. This additional donation of about 2.85 acres is adjacent to the first parcel along the Sycamore Creek and is critical to the expansion of the river trail. A draft resolution was presented to the Board recommending acceptance of the property and forwarding this for a 285 Review by Planning. MOTION: Leyrer moved the donation of a second parcel of land by the Maguire Family through Wolverine Development be accepted; seconded by Mejorado. Motion carried. MUNICIPAL CEMETERIES RULES AND REGULATIONS UPDATE Carol Abbott, Business Administration Supervisor, explained changes that are recommended. Some of the changes recommended included clarifying annual flowers could be planted from April 15 through October 1, deleting the requirement for flush vases, and clarifying that two and three grave monument sites must be purchased in total at one time. Changes also included shrubs and evergreens planted without prior approval or in violation of the rules will be removed. Items that would be removed and not permitted was expanded to include windsocks, chimes, birdfeeders, birdhouses, etc. Other changes were also discussed. Discussion occurred throughout the presentation. Park Board Minutes - April 16, 2003 ;; Page 2 MOTION: Terrell moved the proposed changes presented in the draft document be approved; seconded by Ramey. Motion carried. REQUEST TO NAME RIVER POINT PARK PAVILION IN MEMORY OF LLOYD TEETS (tabled 3/03) The Board had tabled this issue at the March meeting and returned the application to the Memorial Review Board requesting a review of Mr. Teets' contributions to the park system, signatures from the community in support of this action and Mr. Teets' criminal record. The Board had received a letter from David Wiener, Executive Assistant to the Mayor and Staff to the Memorial Review Board in response to the Board's request, pictures of various plaques and memorials in the department, a petition with 14 signatures requesting the memorial to Mr. Teets' on City of Lansing property be denied, and a petition with 4 signatures requesting the pavilion be renamed Lloyd Teets Memorial Pavilion. Recommendations from the Director on all action items were also received. The Director explained the plaque policy of the department and brought pictures of various memorials existing in the parks. The proposal was to place a wrought iron sign with Lloyd Teets' name on the pavilion. The proposed wrought iron sign does not meet with department policy or practices. The department administration recommends this request be denied. The Director also recommended the proposed naming of the pavilion at Riverpoint Park in honor of Lloyd Teets be denied based on the department's history of reserving the right to name facilities and rooms after citizens who have distinguished themselves through long-term parks and recreation service or by their recognized community service on a city-wide scale. Board discussion followed on the size and type of memorial proposed and the upkeep that will follow. The Board generally noted the memorials presented in the photos appear more fitting and will have less maintenance in the coming years. The current approved style will retain the consistency through the department Discussion also followed on the appropriateness of a memorial to Teets. James noted there are two issues--what type of memorial and should this individual be memorialized. Mia Tioli of Riverpoint Neighborhood Association reviewed the petition that was against the memorial but did not recognize their names or addresses most of which were not in the neighborhood. Tioli noted the president of the organization has more signatures and should be arriving soon. Tioli explained she has an approved CDBG grant for $1,000 to purchase the memorial. She would concede to a plaque on a rock, but it will be on the ground where it will be vandalized. The sign on top of the pavilion would be maintained by the neighborhood. Charlene Decker does not consider any neighborhood separate from Lansing as a whole. She cares about all the parks. This is a small park and Teets worked in the park on the grills. He did Park Board Minutes -April 16, 2003 Page 3 a lot in his neighborhood. At the last Memorial Review Board she had brought up the issue of Maguire's request not needing a petition with signatures as compared to Teets'. This leaves the idea that if you are in a position to have the ability to donate land and monies, it is easier. The average citizen is required to do more. She gets the feeling the proposed memorial is too ornate. Teets rehabilitated himself and was a friend to the neighborhood. If this neighborhood wants to do this and pay for it themselves, the memorial should be allowed. Darnell Oldham, Sr. knew Teets for three years while working on an issue. He was not familiar with his past. He did notice over the years that Teets was a sincere person with correct facts when he spoke. He had a great concern for the city and for the citizens of this city. If his neighborhood group is supporting the renaming, and they are willing to pay for this tribute, it should be accepted. He quoted the Bible, "Let he that is without sin cast the first stone." He thinks this is a profound statement. Teets showed he was a changed person and paid his debt to society. Those things should speak for themselves. If his neighborhood is supporting Lloyd, the Board should also support Lloyd. Willy Williams explained he had went to the neighborhood to circulate the petition against this naming. He received 14 signatures in 1 '/z hours. People were glad to sign. None of the people he spoke to were in favor of the memorial. One signed it because they did not want any city money to go towards it. A woman by the name of Ms. Farmer was mentioned over and over as a dedicated woman to the neighborhood. Maguire has done many things for the community versus the average citizen. Leyrer commented that with any memorial, if a group is concerned it will be vandalized, it is sad. If a memorial is done, it is in respect. If there is a feeling that something will be vandalized, there is a question as to it being a fitting tribute. Tioli explained the concern was only due to the negative feelings displayed at these meetings. Jemerson explained he did phone Ms. Tioli earlier to make sure she understood his position on this issue. Possible options were discussed based on what is present in other parks in terms of memorializing people. Since this is a neighborhood group making a request and Teets is the first one from the neighborhood, he has suggested a memorial tree planting such as at Frances Park. A memorial grove of trees could be established. The rock and plaque were also given as possible options. Jemerson was hoping for more support from the neighborhood. James proposed a vote be taken on if the Park Board is in favor of the request to name the pavilion in honor of Lloyd Teets. There is no use in discussing the design if there is no support for this person being honored. Discussion followed the input from the neighborhood and on the negative in put. James asked if the Park Board's role was to support a simple majority or an overwhelming majority. When things are named after people, are they being named due to the number of persons wanting to memorialize. Over the years there has never been discussion as to the individual being recognized. It was generally accepted these persons were worthy of recognition. This is a controversial figure, a person with a past who has paid his debt to society according to some. Park Board Minutes - April 16, 2003 DRAFT Page 4 MOTION: Leyrer moved that the request to name the Riverpoint Park Pavilion as a memorial to Lloyd Teets be denied; seconded by Terrell. Motion carried. REQUEST TO NAME THE PARCEL DONATED BY JOSEPH P. MAGUIRE OF WOLVERINE DEVELOPMENT Disturbance occurred in the background with raised voices and a call for police. Willy Williams requested 911 be contacted as he was assaulted by Ed Simmer. Joseph Maguire was introduced to the Board. His family has a history of donating to the River Trail. McWilliams arrived. The Home Town Hero sculpture at Oldsmobile park was commissioned by Maguire. As the south leg of the river trail takes shape, he is hoping to be a part of the improvements as they take place. He feels the naming of the parcel is a wonderful way of honoring his father. Also, Wolverine Development is a managing entity, and the property is being donated by the Maguire family. MOTION: Terrell moved that the request to name the property donated by the Maguire family through Wolverine Development "Maguire Park" be approved; seconded by Leyrer. Motion carried. UPDATES Jemerson recommended the Board go by Ranney Park and see the fantastic bleachers and lighting going in. Terrell noted Kircher is also under construction. Jemerson said Westside would be starting in a week or so. The MDNR Trust Fund and MDOT Grant application has been approved by Council and filed to continue with the River Trail South. The ordinance change was approved by Council to allow for a leash free area for dogs. Also, the Park Lands Designation list was approved by Council. Terrell noted May 3 is a clean up day at Scott Woods Park. Terrell wondered when a park will be designed as a dog park. Jemerson explained funds would need to be raised prior to a park being considered at a specific location. Leyrer noted Foster Park has wood chips and dirt on the basketball court. Jemerson will speak with Widder to have it removed. Meeting adjourned. PARK BOARD MINUTES May 21, 2003 F MEMBERS PRESENT: Rick Kibbey, Ruth Leyrer, R (late),McJvJn McWilliams, Claude Ramey, Monica Terrell FJSING G1T MEMBERS ABSENT: Mary James (excused), Alfonso Mejorado (excused) OTHERS PRESENT: Dorothy Jones, Moores Park Neighborhood Association, and, Murdock Jemerson, Director of Parks & Recreation CALL TO ORDER: 7:00 P.M., Gier Community Center, 2400 Hall Street In the absence of the President and Vice President of the Park Board, Melvin McWilliams chaired the meeting. New Park Board member, Rick Kibbey, was welcomed to the Board. Mr. Kibbey is the Second Ward representative. ADDITIONS/DELETIONS TO THE AGENDA -None. STATEMENTS OF CITIZENS Ruth Leyrer spoke as a citizen of the Fair Neighborhood group. Jnstin Jesse Kibbey earned his Eagle Scout Badge by completing a project at Regent Park. The residents appreciate the beautiful nature trail that goes back to the park. Dorothy Jones reported the Moores Park Neighborhood Organization discussed the suggestion that the fence around the shuffleboard courts at Moores Park be painted black with flowers planted around it. After short discussion, the Board stayed with their original proposal to have this chain link fence removed and a 4' high wrought iron fence installed or a black chain link fence no more than 3' high installed. She presented the Director with the MPNO's letter. She also noted the group was going to raise money towards this fence. MINUTES MOTION: Leyrer moved the minutes of April 16, 2003, be approved as submitted. Terrell expressed concern that the minutes did not reflect her concern about the appropriateness of naming a pavilion after a person who has a criminal record such as Mr. Teets. After discussion, the original motion was seconded by Terrell. Motion carried. Jones commented that she did not feel that a person who has paid their debt to society should be punished the rest of their lives. Teets was a positive influence in the neighborhood. Jemerson explained that the group had been given other options for a memorial in Riverpoint Park. Other Board Minutes were received and placed on file. Park Board Minutes - May 21, 2003 page 2 119TH ACCESS PROPERTY The City owns a strip of land 15+/- feet wide which provides access to the armory property and 119th Armory Park from N. Clemens Avenue. (The property is not dedicated park land.) The Garden Project installed a community garden on the armory property last year, hence, increasing the amount of foot traffic using this access walk. The Parks and Recreation Department was asked to install a fence along the south side of the walk to discourage users from walking on the adjacent property owner's land. Through a property survey it was discovered the neighbor's garage and driveway encroached on our property. The administration believes providing the property owner with an additional five feet is the best solution to this problem. It does not affect the access walk at all as the access walk is tucked to the north five feet +/- of the property, which still leaves an additional five feet +/-. A letter has been sent to the property owner with three options, 1) purchase the land, 2) gain an easement to the land, or 3) move the encroachments. Discussion followed. Questions were raised as to how long this neighbor has occupied that property, how long the garage has been on the property, what was submitted when he applied for a building permit (if he applied for a building permit), who inspected the site if there was a building permit and did the inspector make any attempt to determine where the property line was prior to approving the footings. There was discussion that the cost of the fence could be included in the sale price and the question of intent was raised. It was also recommended that this be moved as expeditiously as possible to allow the neighborhood to get a fence in place to insure ready access to the park. McWilliams noted it was premature to send the letter with options listed prior to obtaining a recommendation from the Park Board. MOTION: Lott moved the item be tabled to allow for further investigation as stated; seconded by Terrell. Motion carried. SALE OF KINGSLEY COURT LOTS An inquiry as to the availability of the property on the corner of Riddle St. and Kingsley Court across from Letts Community Center on the east side has been received. The Board had received a draft resolution and map with their packet. Questions were raised as to the width and length of Lot 65 and 66 and also if Lot 14 was large enough to build on. Jemerson discussed adding the other properties between Kalamazoo and Lenawee. MOTION: Leyrer moved this item be tabled until the next meeting; seconded by Terrell. Motion carried. LOCATION FOR TUNE PARK BOARD MEETING Due to a conflict at Scott Center, the June Park Board meeting must be held at an alternate location. Park Board Minutes - May 21, 2003 Page 3 MOTION: Kibbey moved the June meeting be held at Letts Community Center, seconded by Leyrer. Motion carried. UPDATES Davis, Kircher and Westside have noticeable changes. The building at Westside is down with construction beginning. Davis is almost done. Kircher's building is underway. Ranney bleachers are done. Gier/BMX Tower is almost complete and the parking lot is paved. The grading and seeding of the area surrounding the track has also taken place. Budget Hearings have taken place. The budget was reduced by about 2%. There will not be a service cut but it will be more difficult. Grubb damage is a problem, and the cemeteries are being treated on an as needed basis. It is cost prohibitive at this point to treat the entire area at the three cemeteries. INFORMATION The Board was informed that there would be a dedication of Harold A. Moore Park on July 16, 2003, with more details to follow. The Board received a copy of a letter from the Memorial Review Board to Council regarding the naming of Riverpoint Park pavilion in honor of Lloyd Teets dated 4/26/2003. The Board also received copies of memos to the Mayor regarding Riverpoint Park - Lloyd Teets Memorial, Naming of Parcel Donated by Joseph P. Maguire of Wolverine Development and Acceptance of the Maguire Family's Second Land Donation. Terrell left the meeting. A copy of the Special Events Calendar revised May 5, correspondence to Comstock Park Neighbors with a survey and a Park Board Member Update list were all mailed to the Board. Adjourned. Respectfully submitted: Lee Ann Foreback, Park Board Secretary Approved 6/18/2003. PARK BOARD MINUTES June 18, 2003 MEMBERS PRESENT: Mary James, Rick Kibbey, Ruth Leyrer, Ron Lott, Alfonso Mejorado, Monica Terrell MEMBERS ABSENT: Melvin McWilliams (excused), Claude Ramey (excused) OTHERS PRESENT: Joan Sheldon, Friends of Durant Park; Dorothy Jones, Moores Park Neighborhood Association; Brian Smith, Hometown Happenings; Tanya Moore, Landscape Architect, and Murdock Jemerson, Director of Parks and Recreation CALL TO ORDER: 7:00 P.M., Foster Community Center, 200 N. Foster ADDITIONS/DELETIONS TO AGENDA Terrell added MSU Boating Outreach Program under Old Business and IRS Workshop on Small Non- Profit Groups under information. Leyrer added Playground Equipment under Old Business. STATEMENTS OF CITIZENS Joan Sheldon of Friends of Durant Park distributed literature about Durant Park and Oldsmobile National Heritage and spoke to the board regarding arch restoration and events at Durant Park. (Rick Kibbey arrived.) Brian Smith commented he was disappointed at the Park Board's recommendation regarding the request to name the pavilion in honor of Lloyd Teets. MINUTES Lott noted he was not present at the May meeting. Leyrer also noted the minutes should be changed from"Justin Kibbey" to "Jesse Kibbey" in the statement regarding the Fair Neighborhood Group, MOTION: Kibbey moved to approve the amended Park Board Minutes of May 21, 2003- seconded by Lott. Motion carried. Minutes from other Park Advisory Groups were accepted and placed on file. II91h ACCESS PROPERTY This issue was tabled at the previous meeting. Councilmember Leeman requested the walkway to this park from Clemens Street be fenced. It was fenced on the north but not on the south. In surveying the property, it was discovered the property was encroached on to the south. Pictures were distributed showing the encroachment area. The Board had several questions at the last meeting. Tanya Moore, Landscape Architect, was present to answer those questions. The garage has been in place since 1944. The building permit was pulled in 1944. In 1996 the owner received a permit to re-side and re-roof this garage. The department recommends selling this neighbor an additional five feet. This will leave ten feet for a walkway. The draft resolution recommends disposing of the southern five feet of this Park Board Minutes - June 18, ,03 Page 2 property. Kibbey asked why the land would be sold rather than an easement being given. Moore explained with an easement, the City would still be liable for occurrences on this property. As it is not dedicated park land, it is cleaner to dispose of the land. Leyrer noted the neighborhood wants a fence to protect the pedestrians. This is to be a chain link fence. Kibbey would like to see the back yard of the property owner fenced at the back along with the southern side of the path. MOTION: Kibbey moved the resolution be supported with an amendment that fence be placed on the southern portion of the pathway and the back (west) portion of the property at 439 S. Clemens be fenced as staff deems appropriate; seconded by Leyrer. Motion carried. SALE OF KINGSLEY COURT LOTS Moore again spoke to the Board, explaining this item was also tabled at the May meeting. These lots are not adjacent to Kingsley Park or Letts Center. Board members were asked to drive by the site and pictures were distributed. Three parcels labeled A, B and C were presented to the Board. Parcel A is a buildable parcel. Parcel B would be distributed to the property owners as would Parcel C. Terrell asked if Parcel C is a pathway that connects the neighborhood to recreational areas. Leyrer asked if there have been complaints from the neighbors of the pathway (Parcel C) and there have not been. Kibbey noted Parcel C looks like an active part of the recreational system. Parcel A is an extremely small parcel for a house. Also, he noted Parcel A and B should go to adjacent property owners with six feet of Parcel A and B being given to Public Service as a right-of-way. Jones noted a study had been done which explained persons were now looking for larger lots. This would be wise to discourage building on small lots. MOTION: Kibbey moved the Board recommends keeping Parcel C (33-01-01-17-451-533 east 18 ft of North 162 ft & South 36 ft of Lot 98, also West 29 ft of South 156 ft &North 41.4 ft of Lot 111, Assessors Plat No. 9). Also the Board recommends Parcel A(33-01-01- 17-404-152, Lo 14 Exc Riddle St R/W, Assessors Plat No. 9) and Parcel B (33-01-01- 17-405-172, Lot 65 & 66 Exc Riddle St R/W, Assessors Plat No. 9) go through the 285 Review Process with recommendation for division or disposition as discussed; seconded by Lott. Motion carried. MSU BOATING OUTREACH PROGRAM Terrell noted that MSU was to provide certain youth outreach programs. The Park Board was very specific as to a summer outreach program in exchange for permission to build a boathouse on park land. Terrell had been to several meetings and it appeared the program was in place for this summer. A DNR person was to provide instruction in water safety. MSU has determined they do not want to provide the aluminum row boats that were agreed upon. MSU has offered to give a one time $5,000 payment and some outreach but this outreach has not been determined. Terrell is against this change and inquired as to the Board's opinion. James as Park Board chair commented she admires the dedication that Terrell has had to this endeavor and the follow through. Jemerson explained MSU wanted the department to point out the issues the Park and Recreation Park Board Minutes - June 18, 03 Page 3 Department had with this program. One of the problems the Parks and Recreation Department considered was transportation but the bottom line is the boats were not purchased. James noted this is one in a long line of"joint" ventures, that end up being the city's responsibility. Terrell explained the issues of boats, instructors, program content and transportation were discussed and it was on track. Then after a few months, boats were not available and instructors were not available and liability was an issue. A few months later, when Terrell had contacted DNR water safety and they were committed to attend and teach, MSU was going to provide the boats again. Jemerson had committed to finding instructors and attendees and also providing transportation. MSU's role at this point was to provide the boats. Now they are not able to provide the boats. This is not agreeable to Terrell. Terrell noted this department has spent much time to allow MSU to at least give the appearance of meeting their obligation. Leyrer noted the lease should specify what is required of MSU. If they are not meeting their obligation, we should investigate breaking the lease. Kibbey addressed two options. We can negotiate for a monthly fee to provide these programs or discontinue the lease. Kibbey asked a budget be developed for this type of program. Lott inquired as to the Mayor having the City Attorney investigate vigorous and aggressive action including denial of use. Terrell feels MSU should not have access to the building as MSU is not following the contractual agreement. This is the second year MSU has not followed the terms of the lease. MOTION: Lott moved the staff develop a budget for the type of program the Board had envisioned and also the Board recommend to the Mayor the City Attorney investigate the contractual agreement as to vigorous and aggressive action up to and including enforcement of denial of access; seconded by Terrell. Lott also expressed appreciation for Terrell and Jemerson taking the time to thoroughly follow-up and work with MSU. Brian Smith asked what the value of the land is that the two pole barns are located. We do not have an assessment, but as waterfront property, it would be fairly high land. Dorothy Jones agreed with the motion. Jones feels the Mayor must work with the MSU officials, but it must come out that these large organizations are using the taxpayers of Lansing and giving nothing in return. Terrell did explain MSU provided a rowing clinic for five girls and a rowing program for breast cancer survivors. The also clean the area around the building and participated in the river clean up; but these are not the programs the Board requested. The Board specifically requested programs to expose Lansing youth to water programs. Motion carried. Terrell commended the Leisure Services Staff including Mary Winegar for the time and effort they put into making this outreach program happen. Jemerson also commended Ozzie Bryant, the DNR Conservation Officer who was to teach the water safety program. Staff met with him and reviewed our plan. Bryant made the commitment to have staff available. PLAYGROUND EQUIPMENT Leyrer asked what was being done with replaced playground equipment that has since been damaged. Tanya Moore, Landscape Architect, is also the playground inspector. She asked that if Board Members Park Board Minutes - June R J03 Page 4 are aware of a problem, they should inform the department. Leyrer noted there is an orange fence around some of the equipment at Regent. Also, she wondered if the other equipment is inspected. This is done but there are 75 to 80 playgrounds and input is appreciated. She also noted there are still woodchips on the basketball court at Foster Park. REVIEW OF GENERAL USE RULES FOR PARKS Jemerson noted the updating is a reference to the City Ordinance that relates to the rule. This came about due to a request to have political information distributed at the end of the various walks. We do allow distribution but in a designated area. This prevents persons from being interrupted from enjoying the program or event. These will be printed and distributed at our programs such as the Concerts in the Park. He asked the Board to review the rules and reaffirm the rules. Kibbey asked about the restriction on animals in parks. He questioned the types of animals that are in parks and how they are restricted. He wondered how this would apply to special cases such as parrots, ferrets, rats, cats, etc. Leyrer wondered if other animals are allowed at a dog park. A question was raised as to dangerous weapons. This was tabled until the July meeting. CONSTRUCTION PROJECTS Kircher is 75% complete. The roof and shingles are on. The parking lot will soon be paved. The handicap accessibility ramp will soon be in. Brian Smith asked about having something named at Kircher after Joe Pizzo. Jemerson will examine the ordinance naming it Kircher. Leyrer noted she was able to enter the construction site and had questions regarding the building. She did not think it was up to standards. Jemerson explained it is up to specifications. She suggested it be inspected. Jemerson also explained the field is being used and it makes it difficult to keep persons out of the construction site. Davis is about 90% complete. Cement work for the patio is being done. We do not have ownership of the building. Once it is has been approved it is turned over to the City. At that time, the restrooms at Davis will be open. Mejorado wondered when this will happen. The completion date is July 15. HAROLD A. MOORE PARK DEDICATION This dedication will be Wednesday, July 16 at 1:30 p.m. The Board is all invited. INFORMATION The Park Board received the Summer Program Flier, the Concert in the Park Flier and an updated Special Events List. IRS Workshop on Small Non-Profit Groups was attended by Terrell. This was excellent and she recommended persons attend if they get the opportunity. ADJOURNED. Respectfully submitted: " Lee Ann Foreback, Park Board Secretary Approved 7/16/03. r: PARK BOARD MINUTES July 16, 2003 MEMBERS PRESENT: Mary James (late), Rick Kibbey, Ruth Leyrer, Ron Lott, Claude Ramey, Monica Terrell MEMBERS ABSENT: Melvin McWilliams (excused), Alfonso Mejorado (excused) OTHERS PRESENT: Dorothy Jones, Moores Park Neighborhood Association; Brian Smith, Hometown Happenings; and Murdock Jemerson, Director of Parks and Recreation r�y CALL TO ORDER: 7:00 P.M., Letts Community Center, 1220 W. Kalamazoo Ron Lott chaired the meeting until Mary James arrival. l ADDITIONS/DELETIONS TO AGENDA -None , .-" STATEMENTS OF CITIZENS - None co MINUTES MOTION: Kibbey moved to approve Park Board Minutes of June 18, 2003 with the addition of Ron Lott as the second for the motion on the Sale of Kingsley Court Lots; seconded by Leyrer. Motion carried. Minutes from other Park Advisory Groups were accepted and placed on file. REVIEW OF GENERAL USE RULES FOR PARKS - tabled 6/18/03 This was tabled to allow more information to be gathered on types of animals and weapons prohibited in parks. It is specifically listed that no person shall carry any firearm, air rifle, bow and arrow, slingshot, crossbow or other dangerous weapons. 688.07 noted that no person shall bring animals, vehicles or bicycles onto any park or grass plot in any street or deface the grounds or vegetation therein. Jones asked about enforcement. Jemerson explained there is not a dedicated park police force. Signage can be placed and the police can be called. They will respond, but it is understandably not a high priority call. James arrived. Discussion followed on "bicycles, and motor bicycles not being allowed in any park..." Jemerson noted various chapters and ordinances deal with specific problems. He will check the code for current language. MOTION: Lott moved the Board approve the General Use Rules for Parks that was presented at the June meeting with the addition of the ordinance allowing dog parks; seconded by Ramey. Discussion followed. All ordinances are not included in the General Use Rules. During this discussion, Ramey discussed a situation that happened at Gier Park ball field involving the Lansing Police Park Board Minutes - July 1 2003 Page 2 Department. This is detailed later in the minutes. Discussion on requesting an ordinance change versus a park rules change was discussed. MOTION: Kibbey moved to table the rules until the August meeting; seconded by Leyrer. Motion carried. Terrell questioned if there is a time line for these rules. Jemerson noted his entire thought on reviewing these rules was to ensure the ordinances were covered. The ordinances have not been referenced in previous General Rules lists. MSU WOMEN'S CREW LICENSE - PROPOSAL FROM MSU - tabled 6/18/03 Jemerson was able to meet with the City Attorney regarding this issue. The contract is being reviewed. Discussions with MSU will begin shortly. MOTION: Lott moved this remained tabled until the August meeting; supported by Kibbey. Motion carried. Jones confirmed that MSU was to do something last summer regarding this contract. James explained that MSU did have some events, but not to the extent as agreed upon in the contract and expressed by the Board in prior to approving MSU's request. ELECTION OF PRESIDENT AND VICE PRESIDENT OF THE PARK BOARD MOTION: Lott nominated James to continue as the President; supported by Kibbey. Motion carried. The board commented on the wonderful job James has been doing and the travesty it would be if she did not continue to serve. MOTION: Kibbey moved to nominate Lott to continue as Vice President; supported by Leyrer. Lott explained that he continues to teach at Lansing Community College and has an 8 o'clock class on Wednesdays that he will be teaching. James noted she appreciates him being here at the beginning of each meeting. Motion carried. UPDATES Jemerson provided pictures of the projects that follow. The Mt. Hope Cemetery Arch has been removed and is being reconstructed. The arch was constructed in the 1890's and had deteriorated. This was part of the approved capital improvement program. A duplicate of the arch should be in place within the next month. The fountain that was at Turner-Mini-Park is being reinstalled at Turner-Dodge with running water. In the past it doubled for drinking water for humans and horses. It is the Frances E. Willard Memorial Fountain given by the Central W.C.T.U. (Women's Christian Temperance Union)and was originally placed at the northwest corner of Michigan and Washington and dedicated on December 4, 1902. Park Board Minutes - July I , 2003 Page 3 Davis Park Restroom/Concession Building is complete and it will be used immediately. The Gier Advisory Board is the concessionaire for the building. Foster Basketball Court minus the woodchips, plus a porta john was shown. Leyrer requested the service schedule for this porta John be reviewed. It needs more frequent servicing. Kircher Concession/Restroom Building should be completed the first week in August. Westside Concession/Restroom Building should be completed the first or second week in September. The Lansing Community College will be playing on this field in September. James noted signage should be placed for this park to direct visitors. Bancroft Park Restroom bids are out. The bids should be back in three weeks. We will then need to go back to Council for additional funding. A major sewer problem had been discovered while assessing the building. Leyrer wondered what justifies having a restroom at a park. Jemerson explained if a park is heavily programmed by the department, it has a higher priority. Requests are received for special occasions and specific programs such as t-ball. It is cost prohibitive to install porta johns at all parks, but we rely on input from the community. Leyrer noted Foster Park is busy all the time from about 3:30 until dusk. Leyrer does not like the looks of the porta johns and would also like something that cannot be tipped. BMX Tower - This tower has just been completed and the keys have been given to the president of the BMX group. Until it was completed and the city took possession from the contractor, it could not be used. LETTER TO LORI MILLER OF MT HOPE MONUMENT COMPANY - Vandalism Repairs Mount Hope Monument Company had offered their staff to come work with our cemetery staff to upright the markers toppled by vandals. Mount Hope Monument Company provided their equipment with the large heavy straps and sealant. These monuments are considered private property and it is usually left to the owners to have these reset. As this was such a large amount of vandalism, Mount Hope Monument Company volunteered their services to upright these markers and monuments. The department and city are grateful for Mount Hope Monument Company's generosity and civic pride. INFORMATION The updated 7/2/03 special events list was included in the packet. Terrell noted 96.5 was heavily promoting the teen event scheduled for this evening at Foster and was broadcasting live from Foster. MARY WINEGAR, MANAGER OF LEISURE SERVICES RETIRED DULY 4, 2003 MOTION: Terrell requested the minutes request a commendation be prepared for Mary Winegar expressing the Board's appreciation for her 27 years of service to Lansing Parks and Recreation. Seconded by Kibbey. Motion carried. Park Board Minutes - July 1, , 2003 Page 4 COMMENTS BY BOARD MEMBERS Ramey had informed the Board earlier in the meeting about a situation at Gier at a June 14 PAL tournament. The group was selling hotdogs in front of the Gier Concession and also had beer. There was a keg between the two fields and it was readily available. This was done by LPD. When Ramey asked them to stop, he was told that LPD was running the tournament. Ramey tried to call LPD twice but did not speak with a person. Ramey was extremely upset by this and met with Jemerson and Police Chief Alley. Nothing came of this meeting. The Gier Concession typically makes $1,000 per day at a full day tournament but they made $200 for this tournament. Ramey noted it was not right for them to ignore a citizen and when a citizen tells them they are breaking the law, they say it's all right because they're the Lansing Police Department and they can do it. Jemerson clarified that the Chief wanted to meet with Ramey as soon as possible on this issue and then met with others later. After that takes place, the Chief will contact Ramey. James noted that because we do not have Park Police, these participants would be the people who would come to the park and enforce the law. Lott noted it was disturbing. Ramey explained to Leyrer the police were playing ball and raising funds for the Police Athletic League. This involved several area police departments. Jemerson explained it was not communicated properly that there was no alcohol allowed. In East Lansing, alcohol is allowed and they thought that it was allowed here. There was a mistake in the promotion of this event. Several apologies have been given. Leyrer wondered what was happening with Hunter Park Pool and if there would be input from the neighborhood as to improvements. This has been reassigned internally through Capital Consultants. Kibbey had heard a presentation on Emerald Ash Borer and is interested in having a State of the City Forest Report. Jemerson explained Dykema is working on identifying city parks with five or more Ash trees. We cannot stop Emerald Ash Borer but will alert the citizenry in terms of visual impacts as to the future. Information gathering is taking place to make the citizenry aware. Forestry Manager, Paul Dykema, will be invited to the next Park Board meeting. Jemerson thanked Monica Terrell and Alfonso Mejorado for attending the Harold A. Moore Park renaming/dedication. Adjourned. Respectfully submitted :< : f'_ G' =4 rt 'c�'= .C_,°'cJC� Lee Ann Foreback, Park Board Secretary Minutes approved 8/20/03. PARK BOARD MINUTES August 20, 2003 MEMBERS PRESENT: Ron Lott, Rick Kibbey, Melvin McWilliams, Alfonso Mejorado, C14ud�o- Ramey, Monica Terrell 1 Jr� MEMBERS ABSENT: Mary James (excused), Ruth Leyrer (excused) OTHERS PRESENT: Dorothy Jones, Moores Park Neighborhood Association; Brian Smith, Hometown Happenings; and Paul Dykema, Forestry Manager, and Murdock Jemerson, Director of Parks and Recreation CALL TO ORDER: 7:00 P.M., Scott Center, 125 W. Main Street Ron Lott chaired the meeting. ADDITIONS/DELETIONS TO AGENDA -None STATEMENTS OF CITIZENS -None MINUTES MOTION: McWilliams moved to approve Park Board Minutes of July 16, 2003, as presented-, seconded by Kibbey. Motion carried. REVIEW OF GENERAL USE RULES FOR PARKS - tabled 8/20/03 The Board has been reviewing these rules at the past several meetings. These rules were updated with the addition of the ordinance number for each rule. The rules were then able to be handed out at department functions/special events to prevent such things as persons campaigning from interrupting an event, i.e., a Concert in the Park. The Board has been reviewing the rules at several meetings. Changes requested at the last meeting were incorporated. The Board received a packet of ordinances dealing with parks. Discussion included adding Fenner Nature Center to the parks where dogs are not allowed. The ordinance reference on a rule was corrected. Discussion also included soliciting in parks and amplified music. Dorothy Jones requested the approved copy of the rules be mailed to the neighborhood organizations. MOTION: Kibbey moved to table the item until the September meeting, seconded by Mejorado. Motion carried. HARRIS STREET LOT The department has received a request from Habitat for Humanity regarding the availability of this lot and the department is interested in selling this vacant lot. This is not dedicated park property and does not serve a public recreation purpose for current or future development. The department recommends disposal of this property with the request being sent to the Planning Board for an Act 285 review. The department asks the Park Board to support the department recommendations. The property is located east of Larch and north of Lake Lansing Road. Park Board Minutes - August 2003 Page 2 McWilliams asked if there were deed restrictions. MOTION: McWilliams moved to adopt the resolution as presented in the packet to support disposal of the property and send it to Planning Board for a 285 review; seconded by Terrell. Kibbey asked about the adjacent larger property at the end of the street as he is concerned if the adjacent property is a hazard near this property, he would not be in favor of the sale. Discussion of the roadway also followed. Jones was concerned that a house would be put on this small lot. However, small houses are in keeping with this neighborhood. Kibbey asked that in the future any request for disposal of property should have the distance and pathway to the nearest park included in the departmental report. Motion carried. MSU WOMEN'S CREW LICENSE UPDATE A meeting is being arranged between city administration and MSU officials. MSU Vice President of Governmental Affairs is arranging the meeting. Terrell, Mejorado, Lott and Ramey are interested in attending. Lott thanked Dorothy Jones for writing an editorial and also for appearing before Council. Jones urged the administration to enforce the license. McWilliams noted the Park Board was clear in what they expected, but this is an advisory board. At some point the persons responsible for approving the concept and signing the agreement (Council and Mayor) must be involved in insuring the license requirements are met. Kibbey noted Council is looking to the Board for direction and appreciates the Board's input. Terrell encouraged the members of Council's Public Service Committee to become involved. Terrell also thanked Jones for the editorial and Smith for the publicity on his television show. Smith had the tape of when the MSU staff members came to the meetings requesting permission to erect the building. At that time this MSU staff agreed to conditions and were committed to the project. He then flashed to the present time and the current issue. Terrell asked for a copy of this tape. Terrell chaired the meeting in when Lott left the meeting. EMERALD ASH BORER REPORT BY PAUL DYKEMA FORESTRY MANAGER Paul Dykema, Forestry Manager, gave a detailed presentation on the future of ash trees and the effect of the Emerald ash borer in Lansing. The quarantined area is expanding as trees had been shipped containing the pest prior to the adult emergence of the insect. The Michigan Department of Agriculture is in charge of containment in Michigan. Their regulations state a piece of ash wood that is more than 1 inch in diameter cannot be moved from the area. This can cause significant problems with maintaining the trees in our tri county area. (It is a felony to transport outside the area.) A report was mailed to the Board giving some preliminary information of the effect of this pest on the City of Lansing trees. Some of the large ash trees were discussed including the ones at Municipal/Kircher and Quentin. Approximately 8 percent of the street trees are ash. The largest impact will be in the park system where there are approximately 35,000 ash trees. This figure does not include private trees. Some of the removals such as along the river trail will need to be done manually as our trucks will not go over some of the bridges. This pest will bring dead trees, a longer removal season, a longer stump removal season, more topsoil costs, shorter pruning seasons with the times between prunings becoming longer. This will cause public relations problems. Equipment will be needed as the current equipment is at its limit. Park Board Minutes - August_.,, 2003 Page 3 McWilliams asked if the department is responsible for the removal of the trees. Currently the MDA is planning to remove all infected ash trees. Due to the magnitude of the problem it is highly likely the City will become responsible for disposal of their own trees. This pest is spreading faster than expected. The firewood program may need to be discontinued at Crego Park as we cannot guarantee wood will not be transported out of the area. There have been close to 45 people enrolled in this program who cut wood and haul it away from the Crego Park site. The program has made a small dent in the wood lot. Some people are actually heating their homes with this wood. Kibbey asked what form the aid from the state is taking. Dykema explained the Department of Agriculture plans on doing everything at this point. They will not even divulge locations of the pest inside the City to the Lansing Forestry Manager. The Department of Agriculture must catch a live bug before they can declare in infestation. Now everything is in the egg stage and bugs are hard to come by. Although a tree may have all the other symptoms, until a live borer is caught, it is not declared as infested. A live ash borer has not been discovered within the City of Lansing. It takes about a year to see the bug. Eggs are being laid and they will hatch and bore through the bark and begin to eat on the inside of the tree. The first time the actual emerald ash borer will be apparent is next June. With the trees that have all the other signs, they will debark some of tree in October and see if there are larvae present. It will take approximately two to three years maximum to kill the tree. The visual impact in Lansing will be apparent in two years with dead treetops...in three years the entire tree will be dead. Individually trees may be able to be treated. Street based spraying in mass would be futile. Aerial spraying would have a significant impact. Some products that are injected in spring seem to have promise. One product is watered into the ground in the spring but seemed to have some sketchy results. Some contact insecticides against adults were effective. The best course of action will be determined. Jemerson noted we are in a waiting pattern to see what the Department of Agriculture and the scientific community come up with in the way of treatment. A draft ordinance has been prepared such as was in effect with the Dutch elm disease to allow our crews to cut an infested private tree. This is being held until we know more about elimination of this pest. Kibbey thought the effective remedies should be put in place against the larger trees. Dykema explained a good practice to eliminate this pest has not been determined. Dykema noted the treatments may include injections to the bark and then, i.e, spraying the top . Kibbey thought the time to treat was in the preventative time not the curative time. Historic trees and street trees should be protected. Dykema noted shots had been tested and were effective as a preventative not as a curative. The sprays have not been tested. Costs have not been determined. Kibbey also suggested Lansing being a pilot site in conjunction with the state especially with MSU being so close. Terrell is concerned with the public being informed. The program on local government channel is informative. The Lansing State Journal has run several articles. There may be public meetings inside Lansing and neighborhood meetings. For the past month the quarantine in the Lower Peninsula has stated ash trees cannot be moved. Previously there was a limited quarantine in six counties. The Board thanked Dykema for the report and will look forward to hearing from him next month regarding possible cost estimates. Park Board Minutes - August_.,, 2003 Page 4 UPDATES Jemerson distributed a draft of the inside cover of the new guide which shows Kircher and Davis improvements. Westside should be completed in September. River Trail repairs have been made. Boardwalk will be placed around the S&S Die property to connect the trail by Spring Street near Spartan Oil. Jemerson thought a tour could be arranged soon. INFORMATION The updated Special Events list was included in the packet. The Friends of Cooley Gardens Newsletter and the Southside Community Showcase at Davis Park information was also. Jemerson also updated the Board on the Kid's Expo that took place at Adado Riverfront Park. COMMENTS BY BOARD MEMBERS Terrell explained there will be a Splash Party for Dogs held at Hawk Island Park, an Ingham County Park, approximately two weeks after the lake is closed for swimming. This is a fund raiser for the Friends of the Greater Lansing Dog Park. Adjourned. Respectfully submitted 61-4z Lee Ann Foreback, Park Board Secretary Minutes approved 9/17/2003. PARK BOARD MINUTES September 17, 2003 ryry J rJJ-' �._•'. ice;� � . V i MEMBERS PRESENT: Mary James(late), Ron Lott (late), Rick Kibbey, Melvin McWilliLams, Alfonso Mejorado, Claude Ramey, Monica Terrell L `'.,:: .._, ; Ii �_L_i MEMBERS ABSENT: Ruth Leyrer OTHERS PRESENT: Murdock Jemerson, Director of Parks and Recreation CALL TO ORDER: 7:00 P.M., Scott Center, 125 W. Main Street Mel McWilliams chaired the meeting. ADDITIONS/DELETIONS TO AGENDA - Kibbey asked for an update on 119`h Park fencing. Jemerson requested the Emerald Ash Borer, Part II be deleted. Terrell asked that the Dog Splash at Hawk Island Park (Ingham County) be added for Information. STATEMENTS OF CITIZENS -None. MINUTES MOTION: Kibbey moved to approve Park Board Minutes of August 20, 2003, as presented; seconded by Mejorado. Motion carried. No other Board minutes were included. REVIEW OF GENERAL USE RULES FOR PARKS (Ron Lott arrived.) The Board has been reviewing these rules at the past several meetings. Originally the rules were updated with the addition of the ordinance number for each rule. The Board has made clarifications and additions at the past several meetings. These rules are rules that are printed on the back of our reservation procedures and are distributed to persons reserving park sites and pavilions. The rules on this sheet try to specifically target areas that will most likely be of concern to persons reserving Potter, Frances, Moores and Washington pavilions. While this list has been distributed at some special Park and Recreation events, it is not a complete list of the ordinances pertaining to parks. MOTION: Lott moved to approve the General Use Rules for Parks as distributed, seconded by Ramey. Jemerson noted additions had also been made following discussion of Fenner Nature Center being a site that dogs were not allowed and the reference to an off leash dog area. Motion carried. Park Board Minutes - September 17, 2003 Page 2 FOSTER PARK RESTROOMS AND CLEANUP SCHEDULE Kibbey explained the Lansing Black Hawks has put together a youth football league who practices in Foster Park. Their heavy use of the park and the crowd that they draw has caused issues. The lack of available restrooms caused a problem even though a porta john has been placed at this site. The long- term problem must be systematically addressed. There were over 100 persons present at the last practice. There are parking and trash issues. Cars have been parking on parkland. There is curbside parking at the opposite side of the park. Trash baskets should be added. Kibbey explained there are many involved persons in this area and they would like to form a Friends of Foster Park. Terrell noted Risdale also has huge crowds and no restroom. Lott commented it is not a unique situation to city parks. Next to Everett's stadium there are dozens of cars to attend similar sporting events but no restrooms. McWilliams noted there should be rules to address the parking issues and perhaps proper signage was needed. Jemerson noted that the department has been giving systematic attention to the city's park restroom facilities. In October of 2000 the department began reviewing restrooms. This was an issue in 2000 due to the condition of the restroom at Sycamore Park. Rather than just evaluate one, the department had a consultant evaluate the major sites, such as Sycamore, Davis, Westside, and the golf courses. Then the consultant was asked to look other sites, namely Marshall, Comstock, Bancroft, Foster and Clifford. These were then prioritized based on the amount of programming the department schedules at each site and programs that are in existence in terms of paying customers. Kircher was not studied as there were not restrooms at that site and this was a priority location. The community surrounding Clifford wanted the outdated, unusable facility torn down and not replaced. Sycamore has been completed. Kircher, Westside and Davis have been completed. A transfer request has been put in place for Bancroft. James arrived. She had been held up in traffic on highway coming back into town. McWilliams asked what was proposed for Foster. Jemerson explained it was planned for next fiscal year FY 05. The planning process for next year's budget will begin in October when the capital improvement schedule is completed. The parks that are left are Foster, Marshall and St. Joseph and these sites will be proposed for FY 05. Jemerson encouraged Kibbey and Leyrer to organize a Friends of Foster Park. These groups are instrumental in determining what a neighborhood wants. Of course, the Greater Lansing Food Bank would need to be involved. They have a lease until 2012. This may result in a building such as the one at Sycamore at this site so restrooms can be accessed from either the outside or the inside with the capability of locking the inside doors. Our approach to restoring restrooms has been very systematic and the progress that has been made in three years is remarkable. Jemerson also explained that the football groups using our fields are run by independent organizations. The Mid-Michigan group requested assistance from City Council in 1999 because they wanted to focus on coaching and not administrating a program. We assisted them by getting referees. If we allocate Park Board Minutes - September 17, 2003 Page 3 monies to hire referees, entry fees used to pay for referees must come to the city to offset expenses. This was the only involvement the City had and the Mid-Michigan Football organization did not want us involved further. They are philosophically different from our recreation programs. We are skills oriented with all participants playing. Private groups are oriented to win. Also, the East Side Spartans came to Council wanting assistance in paying their insurances. Council granted them a yearly stipend of $2,500 for insurance that is put in Parks and Recreation's budget. East Side Spartans send the bill to us and it is paid out of that allocated funding, and that is the extent of our involvement. Groups are using Foster, Marshall and Risdale. These groups have just picked fields and went to play. There are no permits issued and the department has not pursued these permits. The Mayor granted more seasonals to stay on-board until this program is over as it appears he would like the department to take a more involved role in these private football programs. Without this extension of seasonals, it would have been extremely difficult to support these programs. Additional field linings will be performed at Risdale and they are now asking for a drinking fountain. An additional port-a John will be provided at Foster among other services. Foster is also requesting water. Meetings will be arranged with officials from these leagues. As restroom facilities were just finished at Kircher, Westside, Sycamore and Davis, it would appear this type of use should be redirected to those facilities in coming years. Mejorado thought this was a very good idea. Terrell is surprised a use permit is not issued or required. Foster is a neighborhood Park and this level of activity should not be happening in this type of park. James also asked about park classifications and if Foster was classified as a neighborhood park. Kibbey noted that while he understands what is being said, there are a lot of kids from the neighborhood that are involved. There is a difference between being close in a neighborhood park or having to travel across town. James also understood the issue of being close to home, but if there is an issue with the restrooms, the groups can pay a fee and participants can pay another $1 to raise the money for the port- a John. There is an end to what public money can subsidize. Kibbey explained that the discussion of the Friends of Foster was initiated as the neighborhood wants it to be a give and take situation. Kibbey wondered if there was a protocol for a Friends of Foster Park group to be formed. Jemerson explained the closest thing we have in the department is an adopt-a-park program. The friends groups have formed under their own initiative. Jemerson again explained the overall plan is to propose the restroom renovation of St. Joseph, Foster and Marshall Parks for next fiscal year (FY05). The level of use will be considered and what level of use a park can reasonably support. CONSTRUCTION UPDATES Jemerson updated the Board on the Westside Restroom/Storage Building and ballfield opening with Lansing Community College which went well. The Bancroft Park restroom will cost approximately $80,000 more than originally thought and a transfer is in process. The sewer problems were not noted. The reroute of the River Trail around S&S Dye is progressing. A meeting has been scheduled between city staff and MSU staff to discuss the requirements of the license between MSU and the City of Lansing for use of space at Grand River Park. Park Board Minutes - September 17, 2003 Page 4 Additional information was included in the Park Board members packets regarding the Harris Street lot. Although the Board had approved disposal at the August meeting, further information was available to keep the Board updated. INFORMATION The special events list updated 9/1/03 was included in the Board's packet. The Fall Activities Guide was available at the meeting. Terrell had a video of the Dog Splash activity at Ingham County's Hawk Island Park. Adjourned. C � Respectfully submitted: 4—e- Lee 'Ann Foreback, Park Board Secretary Minutes approved October 15, 2003. PARK BOARD MINUTES October 15, 2003 F E C ? ,j E it MEMBERS PRESENT: Mary James, Rick Kibbey (late excused), L�tt, Mev McWilliams, Alfonso Mejorado, Claude.,R ieyyi-Momic.al Terrell MEMBERS ABSENT: Ruth Leyrer OTHERS PRESENT: Dorothy Jones, Moores Park Neighborhood Association; Brian Smith, Hometown Happenings; Kirby Rochester, Parks & Recreation Intern; Paul Dykema, Forestry Manager; Tanya Moore and Dick Schaefer, Landscape Architects; Murdock Jemerson, Director of Parks and Recreation CALL TO ORDER: 7:00 P.M., Scott Center, 125 W. Main Street ADDITIONS/DELETIONS TO AGENDA - Jemerson requested an announcement be placed under information regarding Halloween activities. STATEMENTS OF CITIZENS Brian Smith explained to the Board that he and Dorothy Jones had been absent at the last meeting because he received a call from "Sarah" telling him the meeting was canceled. "Sarah" has not been identified and is not a Parks and Recreation employee. MINUTES MOTION: Lott moved to approve Park Board Minutes of September 17, 2003, as presented; seconded by Terrell. Motion carried. Other department board minutes were received. EMERALD ASH BORER PART II Paul Dykema, Forestry Manager, explained that when the Michigan Department of Agriculture fords a tree that has EAB, they search every Ash tree for one half mile. If none of those trees has signs of EAB, the survey is completed. If they ford another tree infected with EAB, they search around that tree for one half mile. This continues until all infestations are circled. Dykema brought diagrams showing the EAB ongoing surveys in the area. These are ongoing surveys as the limit has not been found. Dykema had an example of bark coming off trees due to the high number of EAB infesting the tree. This would make climbing the tree very dangerous. This will make these removals much Park Board Minutes - October 15, 2003 Page 2 more costly. As these populations spread out to the Ash trees in the parks and neighborhoods, it will greatly increase the removal loads within the fall and winter. There will be more open sites needing to be planted. There will be more and more persons without trees. This will lessen the time spent on pruning and this is a demand by the public. Dykema noted approximately 8.5% of the trees along the streets are Ash (3,700 trees). Some parks have a great number of ash, i.e., Washington Park has 60-70%Ash. Ingham Park, Tecumseh Park have Ash and the River Trail has a high number of Ash. Many of these areas were forests to begin with. Jones explained she had relayed information from the first presentation to the Moores Park Neighborhood Organization. At the MPNO meeting, someone mentioned a problem with an Oak beatle and that an Oak Branch shouldn't be cut when it's warm as the beatles can then get in. Dykema explained the problem is a fungus that is easily spread. Oak Wilt hasn't been diagnosed east of Grand Rapids. The Board thanked Dykema for the presentation. CIP BUDGET A draft of the proposed CIP for FY05 budget was mailed with the Park Board packet. Our CIP request must be submitted November 20. This will give the Board tonight and the November meeting to provide input. Prior to reviewing projects, Jemerson explained the various funds and that some of them are dedicated for specific uses such as Ball Field Development Fund, CDBG (Community Development Block Grant), Community Building Furnish and Equipment Fund and Golf Fund 9-hole Player Surcharge. The millage fund is the primary fund to be discussed. Tonight the department's goal is to review the various projects and let the board know the reasoning behind the need for each. McWilliams requested the previous ranking also be given to the Board. This was not available tonight but the top ranking items will be health and safety items. Staff will take the Board's input and send out an update prior to the next meeting for the Board to review. The previous year's recommendation will also be sent. The Board also asked for an explanation on why millage funding could be reduced. Tanya Moore and Dick Schaefer, Landscape Architects, put a presentation together for the Board to view. Schaefer explained the facilities are examined and the repair list is developed. Tennis and basketball courts are examined along with our buildings. Schaefer used diagrams to show the proposed and current river trail including proposed acquisitions for the extension of the river trail south to Hope Soccer Complex. Also, the proposed improvements at Davis Park and First Tee were discussed. Further improvements at Westside were also discussed. Moore explained the Park Millage items on the project list item by item along with a power point presentation. Park Board Minutes - October 15, 2003 Page 3 Rick Kibbey had arrived after the presentation. After the presentation, James reminded the Board their job was to pare the list from $4 million in projects to less than $2 million. Board members requested a list of what staff feels is important. This should include a listing of items that are safety items, ADA requirements or items that are politically necessary. The Board appreciated the presentation with pictures of sites. Jones asked that the programs for kids keep being included and the age range should be expanded. The kids ages 12-16 need expanded programs. She also felt paved parking lots are environmentally unattractive. She suggested education in schools prior to the opening of the pools to talk about the maintenance of the pool, etc., to decrease vandalism. Jemerson noted he will be more than happy to talk about park and pool maintenance in the spring. Jones noted the public is supportive of providing youth programming and this would be considered by the voters when the park millage is up for renewal. Discussion followed on keeping current with the needs of the community and evaluating these uses periodically. James noted it is important to keep a regional perspective on facilities. The Board thanked Tanya Moore and Dick Schaefer for the presentation. UPDATES Construction Projects Moore explained S&S Die is the River Trail Project just off Spring Street. S&S Die offered a $1.00 easement to pull the trail behind their building. It is hoped this will be finished prior to Thanksgiving. Schaefer explained Bancroft bids were received to renovate the restroom and add a community use area with a sanitary system. The contractor hopes to have the sanitary sewer and paving in prior to Thanksgiving and work can continue throughout the winter on the building. A spring opening is the goal. Mt. Hope Arch - Pictures and programs were available from the October 13 dedication. James noted the speaker from the historical society was very interesting. Mt. Hope Cemetery has many interesting monuments. Jones commented that the River Trail repairs under Michigan Avenue Bridge turned out well. MSU Women's Crew License Jemerson noted MSU presented a new program called rowing camp at the last meeting. This Park Board Minutes - October 15, 2003 Page 4 would involve lashing two rowing shells together and bringing the kids from the kids camp program to the site row around in the shells. MSU had proposed scheduling four days where Lansing could bring the kids camp programs. Terrell informed MSU at that time this was not what the Board had in mind when they had asked for a significant rowing experience for the children of Lansing. She also had reminded MSU of what was promised at the meeting, not just what was on paper. Steve Webster of MSU suggested the Cooperative Extension may become involved, and he is putting another meeting together. McWilliams commented that the lengthy meetings make it difficult to attend as the issues and solutions are not being promptly addressed. Ramey asked about how much time with the kids they will put in. McWilliams said in terms of the rowing camp they would have a set of kids in the morning with a new set in the after noon. Each group would have a half day experience. Jones commented the restriction on working with children of various ages should be re-visited. MSU has a Soccer Camp that her 15 year old high school grandson attended. The soccer coaches from MSU worked with this program. There are also similar camps for baseball and football and this doesn't form a conflict with various recruiting rules. Terrell requested that the overall master plan of Grand River Park be reviewed in the near future taking into consideration all uses of the park. INFORMATION The special events updated list was mailed to the Board along with information on events at Fenner Nature Center (Apple Butter, Friendly Forest and Haunted Forest). The Friends of Greater Lansing Dog Parks also have a Halloween costume party for dogs at Scott Woods. ADJOURNED. Respectfully submitted Lee Ann Foreback, Park Board Secretary Minutes Approved 11/19/03. PARK BOARD MINUTES November 19, 2003 MEMBERS PRESENT: Mary James, Rick Kibbey, Ron Lott, Alfonso Mejorado, Claude Ramey, Monica Terrell MEMBERS ABSENT: Ruth Leyrer (excused), Melvin McWilliams (excused) OTHERS PRESENT: Karen Langeland and Steve Webster, MSU; Joe Lessard, Ingham County/MSU Extension; Dorothy Jones, Moores Park Neighborhood Association; Brian Smith, Hometown Happenings; Tanya Moore and Dick Schaefer, Landscape Architects; Murdock Jemerson, Director of Parks and Recreation CALL TO ORDER: 7:00 P.M., Scott Center, 125 W. Main Street ADDITIONS/DELETIONS TO AGENDA -None STATEMENTS OF CITIZENS -None MINUTES One addition to the Minutes of October 15, 2003--include the addition of Kirby Rochester, Parks and Recreation Intern to "Others Present." MOTION: Terrell moved to approve Park Board Minutes of October 15, 2003, with the noted correction; seconded by Ramey. Motion carried. James distributed copies of the latest Friends of Cooley Gardens. No other board minutes were available. REPORT ON MSU Steve Webster, Vice President of MSU Intergovernmental Affairs, introduced Joe Lessard Director of Ingham County Extension, and Karen Langeland, Assistant Athletic Director of MSU. Webster explained that the challenges of getting programming at the park have been well documented, and that Jemerson and he had discussed getting the "donor" community together to discuss the type of programming that could be delivered on the river area for Lansing youth and adults. A summary of the meeting (Waterfront Activities at Grand River Park Meeting Evaluation) was developed and distributed to the Board this evening. The purpose of this meeting was to look for ways to put our assets together for the immediate summer term and long range. Many offshoot committees were formed and issues regarding safety, special events, rowing, paddling and rentals were raised. Park Board Minutes - November 19, 2003 Page 2 Joe Lessard spoke and explained the meeting evaluation gave persons a chance to respond to the meetings structure and comments based on content. There was a sense in the room that action would ensue. He explained there was a steering committee and many offshoots. Terrell noted she comes from a local parks and recreation background with over 30 years experience and is a trained mediator/facilitator. She was very impressed with this meeting. She had been invited due to her experience with outreach from 15 years ago. Terrell noted we must keep our eye on the prize--the first priority is the programming for summer of 2004. Terrell is interested in being on the Safety Committee as an essential part of this is establishing a"no-wake" zone. She did feel renewed in terms of having a positive effort. This does show MSU as being involved in the community. She noted she will not back away from the vision of the Park Board. She wants a program for youth and wants it now. Terrell thanked MSU for their efforts and commended the facilitator. Jones was also impressed with the number of people and the enthusiasm level; however, Jones does not want the programming responsibility to be passed off to others instead of to MSU. Jones feels the program should be detailed as to what is desired rather than reacting negatively. Jemerson echoed many of Terrell's comments. He thanked Lessard, Webster and Langeland for their efforts and was impressed with not only the people that were present but MSU's leadership which is key in this contract. This effort showed much leadership on behalf of MSU to meet the contract requirements. Jemerson is excited with the outlook in getting so many involved in a park. There were four councilpersons present. The "no-wake" legislation is the first step. This is the right direction and Jemerson commends MSU. James thanked MSU staff for coming to the meeting and updating the Board. Terrell commented this meeting raised issues greater than MSU. This is a not a neighborhood park and has forced many area groups and organizations to realize the potential. Jemerson pointed out that brochures on Christmas at Turner-Dodge House and Silverbells were available for all to take. CIP BUDGET The Capitol Improvement Budget (CIP) submission deadline is November 20. At the October meeting a draft of the proposed CIP for FY05 budget was reviewed by the Board. The Board had asked for staff recommendations and also what they as a Board had recommended for the current year's budget. The Board also asked for information on the status of baseball/softball in the area prior to investing more money in these facilities. This was provided along with the Director's recommendation. Jemerson explained he had reviewed staff recommendations and compiled his recommendation. The Director's recommendation was categorized into four areas, safety, maintaining and restoring existing facilities, new facilities and administrative. The Board decided to review the Director's list and compare it with their own priorities. Kibbey asked about the Yd field at Davis Park and if the two fields there are heavily used. Park Board Minutes - November 19, 2003 Page 3 Jemerson explained Davis is heavily used and the restroom concession building is now completed. This 3`d field was planned for the site according to the last master plan. With a complex of three at Gier and three at Davis, there would be a significant increase in Lansing's ability to draw in tournaments. Discussion followed on Turner-Dodge funding, Marshall Park usage and RiverTrail improvements. Terrell also noted a priority for her is still a south side community center. James asked to be reminded about Marshall Park programming. There are nine sand volleyball courts that are heavily used in the summer. The ballfields are heavily used for softball and youth baseball. In the fall little kicker's soccer and youth football/soccer. Mejorado noted there is often not enough parking. Park users end up parking in the neighborhood. Tree replacement was discussed. James noted the Property Owner Pays Program should be promoted more heavily to provide trees. James had purchased such a tree for $60 twelve years ago. It allows the property owner to choose the tree and to have a tree planted immediately. Kibbey requested another $20,000 be added to the $10,000 listed for tree purchases. James also had a priority for tree purchases and was glad that restroom buildings were not listed to be renovated. Jones related the Moores Park Neighborhood Association did not want anything paved, and felt the river trail was too expensive. Turner Dodge should look for funding elsewhere although they support the house. The park map should be left off along with ballfield at Davis. The also questioned obtaining property acquisitions while supporting tree funding. Jemerson commented that Lansing has a large community based football program of over 900 children with no field. Willard Walker, Director of Human Relations and Community Services for the City of Lansing, has asked that this be given a priority. Jemerson feels this is something that has been around for a long time and the teams are playing in neighborhood parks. The group needs a home site. This needs to be coordinated better to take advantage of current facilities. One park needs to be marked with some nice bleachers. Another issue is revisiting the master plan of Ranney Park. Bob Every, Lansing Community College's Girls Softball Coach, has requested a second field. James noted we are down 140 teams in the last six years and there are things we should be funding. She prefers more intensive programming of current facilities. The Parks and Recreation focus has been on baseball/softball to the exclusion of all other things. James also noted there is no money included in CIP for soccer and this is one of the growing sports for both girls and boys. She would like to see a soccer field included at St. Joe. James noted the City of Lansing needs to say"no" to baseball/softball. Ramey feels the City of Lansing has priced themselves out of business. Jemerson noted the City's prices are higher and fees do need to be more in line with the surrounding communities. Park Board Minutes - November 19, 2003 Page 4 James thought now would be the time to investigate lower fees to draw in people by offering the better deal. Mejorado noted a senior team is playing at Holt for lower prices even though their fields are of poorer quality. MOTION: Kibbey moved the Capital Improvement Project list be approved with an additional $20,000 being added for tree planting; seconded by Ramey. (List attached) Motion carried. PECKHAM INDUSTRIES AND PROBOWL EASEMENTS Both groups have expressed interest in providing the City of Lansing with a Conservation Easement along the riverfront at no cost. While there is no plan to expand the River Trail in this direction, the easements would be in place if at some future date it was determined to proceed in this direction. MOTION: Kibbey moved to accept Conservation Easements from Peckham Industries and ProBowl at this time; seconded by Terrell Motion carried. Terrell left the meeting. COMMENTS Smith wondered if Bob Every was asking for an additional field, wouldn't that be for Lansing Community College and not for the kids of Lansing. Jemerson directed Smith to speak with Every. Smith also commented on the labor issues that make fitting fields costly. FIVE YEAR MASTER PLAN FOCUS GROUPS Jemerson noted the information had been mailed, and he is waiting to hear from the Board on which groups each Board Member would like to be involved in. This will involve two or three meetings. James noted these are valuable opportunities for members to hear from the community. Board Members are asked to participate on at least one focus group. Jemerson noted (as a consideration for the Master Plan) the City of Lansing has a huge Hmong Community. At Frances Park, they have been playing "topspin" and it has teams from all around the area. It would be a great opportunity to provide a field to support Lansing's large Hmong Community. UPDATES - Construction Projects Moore explained the S&S Die project on the RiverTrail by Spring Street is moving along. The piles and pile caps are in. The steel is in and the concrete abutments are being finished. The bridges need to be set and then site restoration done. This project will be completed in January. Park Board Minutes - November 19, 2003 Page 5 Bancroft Restroom/Community Room Renovation - Schaefer explained selective demolition of the restroom has occurred. The sanitary sewer has been installed. A new water line will be installed and the community building portion will be at the east end of the building. INFORMATION The special events updated list was mailed to the Board along with information on events at Turner Dodge and Silver Bells. ADJOURNED. Respectfully submitted r f�- �C� - C' Lee Ann Foreback, Park Board Secretary December 2003 meeting canceled. Minutes approved January 21, 2004. PARKS&RECREATION DEPARTMENT PROPOSED CAPITAL IMPROVEMENT PROJECTS PARKS AND RECREATION _ FY 2005 BUDGET WORK SHEET CAPITAL IMPROVEMENTS/DESIGNATED ACCOUNT/OTHER FUND PROJECTS (7/l/044/30/05) FY 2005 FY 2005 FY 2005 FY 2005 FY 2005 FY 2005 FY 2005 FY 2005 FY 2005 COMM. GOLF FUND POTTER BLDG. 9-hole PARK ZOO State& Ball field Furnish& Player Improvmt Federal FUND CCTR OBJ PR# PRIORITY LOCATION PROJECT-DESCRIPTION Dev Fund CDBG Equip.Fund Surcharge Park Millage Fund Grants Other Funds Total 412 933890 974000 14111 1 Adado/Riverfront/Trail River Trail repairs to paving boardwalk,year 3 amenitiies plan 100,000 100,000 412 933890 974000 43944 2 Clq wide bleacher repairs replace bleachers per safety,ADA and building codes 100,000 100.000 412 933890 977000 46049 3 Playgrounds Play Equipment 60,000 60,000 252 932664 977009 40000 3 Playgrounds Play Equipment-CDBG 25,000 20,000 412 933890 746000 46026 4 Repair&Maintenance City-Wide funding set aside for general repair&maintenance 50,000 50,000 412 933890 975000 46030 5 Gler&Letts Comm.Centers renovate gyms w/bleachers-professional design fees 00.000 50,000 412 933890 975000 46034 6 Turner Dodge House porch renovations,mechanical upgrddes/malnt.,structural repairs 200,000 200,000 412 933890 975000 7 Marshall Park renovate restroom building 175,000 350,000 412 933890 974000 46122 8 Sycamore Golf Course Phase III of III(spill between FY05 and FY06) 160,000 360,000 412 933890 975000 9 Penney Park renovate score lower 80,000 80.000 412 933890 974000 10 Reutter Park renovate fountain 00.000 00.000 412 933890 974000 43922 11 Davis Park renovate 3rd field with lights,irrigation,fencing,parking(Wise)etc. 230,000 230,000 412 933821 974000 46031 12 Tree planting Tree planting 30,000 00,000 412 933890 971000 13 Acquisition Zelma Davis property 121,875 175,000 412 933890 971000 46077 14 Acquisition Land south of Fenner along Forest Rd. 50,000 131250 21875 175,000 412 933890 974000 15 Ingham County Hawk Island Park contribution to development of water park 00,000 00,000 412 933890 974000 43950 16 River Trail development Mt.Hope to Scott Woods 100,000 1,000,000 1,300,0o0 412 933690 975000 46120 17 PPZ PPZ Central Core match(3rd yr.) 140,538 140,538 101 783870 707000,707,715&741 18 Administration Six Kids Camps 40,000 80,000 101 783070 743000 0 19 Administration Professional service fees 19,802 19,802 412 933890 992000 46020 20 Park Millage Contingency-Pk Millage 70.002 70,002 412 933890 975000 46078 21 Washington Park 2nd year reimbursement to S.Wash.Comm.Clr. 20,000 20.000 412 933890 960000 43951 22 Park Millage Challenge Grant Community Fundralsing Match for special rec.Interest 20,000 20,000 rf r-h w POTTER PARK ZOO GROUP (� 509 763835 746000 Repair&Maintenance 5,000 5.000 � PPZ Fencing Repairs ElPPZ Electric Repairs 5,000 5,000 IT PPZ Plumbing Repairs 0,000 5,000 O PPZ Paving 1 .000 15,000 tt 15 PPZ Unscheduled Repairs 000 15,000 rf O 509 783835 746100 Building Malnlenace 16,000 16,000 PPZ Bird House Repairs 5,000 5,000 PPZ Keepers Lounge Repairs PPZ Rhino Building Repairs 5,000 5,000 (D (D 509 783835 970000 Capital Outlay&Construction E9 PPZ Outdoor Aviary Renvation 40,000 40,000 V ID PPZ Eagle Exhibit 31,500 31,500 ri GOLF GROUP(9-hole player fee) 584 783852 970000 23 Sycamore Golf Course replace maintenance barn 28,500 28.500 tD COMM.BLDGS.DEDICATED FEES GROUP N 101 783830 741008 Miscellaneous&Operating Expenses Fenner Nature Clr,Comm.Centers,Tumer-Dod Misc.Equipment&Supplies 9,000 9,000 OO W SALLFIELDS DEDICATED FEES GROUP($5 player fee) 410 933890 970000 013023 Various repair of ballfield lighting(all facilities) 10,010 10,010 b w x TOTAL 10,010 25.000 9,000 28.500 2,0T7,2115 137.500 1.131,250 21,875 3.615,350 O Iy Park Millage target FY 04$2,077,215(no Increase) 2,077,2150 rim G r+ fD W