HomeMy WebLinkAbout1998 Park Board Minutes PARK BOARD MINUTES
JANUARY 21, 1998
P El-C:EIVED
MEMBERS PRESENT: Judith Mohay Filice, Philip Alderfer, Wilbur Howard, Mary t ef,g �,� �Z� 5
Sally Laurion, Earl Wolf
LAN&NIC CITY CLERK
MEMBERS ABSENT: John Pollard (excused), one vacant position
OTHERS PRESENT: Gerald Brady, Manager/Curator of Potter Park Zoo, Don Ballard,
Golf/Washington Ice Rink Manager, Murdock Jemerson, Manager
of Leisure and Special Recreation Services, Tony Noyola, Lifetime
Sports Supervisor, Leann Sherwood, Intern with Leisure and
Special Recreation Services, Phil Dorland, Deputy Director, R. Eric
Reickel, Director of Parks and Recreation
CALL TO ORDER: 7:00 P.M., Scott Center, 125 W. Main
ADDITIONS/DELETION TO THE AGENDA- Addition Senior Golf Letter
Intern, Leann Sherwood, introduced herself to the Park Board. She is interning with Murdock
Jemerson at City Hall, Parks and Recreation. She is attending Central Michigan University and is
interning for 30 weeks.
APPROVAL OF PARK BOARD MINUTES OF NOVEMBER 19 1997 (The Board did not
meet in December of 199T)
MOTION: Wilbur Howard moved that the Park Board minutes of November 19, 1997, be
approved with"as attached" added in the Forestry Update; seconded by Sally
Laurion.
Motion carried.
Other department advisory board minutes were received.
NEW BUSINESS-FENNER ACQUISITION GRANT AGREEMENT-AMENDMENT
Reickel updated the Board on the Fenner acquisition, stating that the Department requested DNR
Grants Division extend the grant. The DNR approved our request to extend the grant to
September of 1999. It has been difficult negotiating with Dr. Curtiss because of the complexities
of the property including current leases to others. The department is seeking permission to make
an offer to Dr. Curtiss with closing scheduled in August of 1999 when all of the leases would be
terminated.
MOTION: Moved by James; supported by Howard that the Board recommend to the Mayor
that the Fenner Acquisition Grant be amended for a time extension up to
September 30, 1999 and that the Mayor be requested to ask Council to authorize
staff to make an offer to Dr. Curtiss to purchase this property with a closing date
of August 1999.
Motion carried.
PARK BOARD MINUTES - JANUARY 21, 1998 Page 2
BUILDING USE POLICY PROPOSED REVISION-SCOTT HOUSE
Murdock Jemerson spoke to the Board explaining it was not the Leisure Services Division's
intent to change the fee structure for rental of Scott House for yearly users. The annual fee for
renters for Scott House was $100, and if the users hold more than 20 meetings per year, an
additional $5 per meeting was collected. The current policy states that after normal business
hours, the fee is $50 per hour. This will adversely affect the groups that use this facility on a
regular basis. We recommend inserting additional language that was inadvertently left out to
insure the facility is available to the groups who have traditionally used it.
MOTION: Moved by Howard; supported by Laurion that the Board recommend to the Mayor
that the Building Use Policy be amended to include "For groups who use the Scott
House on a yearly basis the fee is $100 per fiscal year or fraction thereof for up to
20 meetings and $5 per meeting for all meetings over 20 per year."
Motion carried.
NAMING COMMUNITY CENTER ROOMS
The Director met with the Memorial Review Board regarding this issue, and the Board felt that
their charge is to review major facilities, especially the ones that may be controversial. The
Memorial Review Board feels they should deal with major namings of buildings and streets and
not with individual rooms but would like to be copied on any actions taken by the Board
pertaining to room namings in community buildings.
MOTION: Moved by James; supported by Wolf that community groups submit proposals for
naming rooms in community buildings to the Park Board for recommendation to
the Mayor. A copy of the recommendation will be sent to the Memorial Review
Board for their information. The Mayor will then forward the recommendation of
the Park Board to Council. If Council deems it necessary to get the Memorial
Review Board's recommendation, they would forward it to them, or Council
would approve the Mayor's recommendation at that time.
Motion carried.
MAYOR'S COMMITTEE FOR LANSING SCHOOL'S SU CESS
The Park Board was brought up to date on the Mayor's Committee for Lansing School's Success
subcommittee on Technology at the Mayor's request. Their goal is to strategically place fifteen
tower sites on city and school property for the purpose of working towards making all students in
the Lansing School District technically proficient by 2002. The Committee is trying to develop a
master plan to make this possible. The Park Board liked the concept but requested that a
representative from the subcommittee on Technology be present at the February meeting to go
into further detail pertaining to this subject.
EVALUATION OF THE DEPARTMENT BY PARK BOARD
Mary James will develop an evaluation to be reviewed and recommended to the Mayor for the
February meeting.
PARK BOARD MINUTES - JANUARY 21, 1998 Page 3
FY 98-99 BUDGET REVIEW
Executive Budget Summary --The Director reviewed the Executive Summary of the Budget
which highlighted items in the fiscal year 1999 budget. One area of discussion was the GLAHA
agreement, which pertained to Council Resolution 500 of October 28, 1997. The budget does not
address this resolution because the staff does not have enough use history to be able to make a
recommendation pertaining to how this resolution will be implemented. At the end of this activity
year, we will review our financial standing. We will then be in a position to identify how this
resolution will be implemented. The other area discussed was the Potter Park Zoo entrance fee.
The Board felt there should be a differential fee between residents and non-residents and referred
this to the item in the budget pertaining to fee changes.
Base Budget & Revenue Projections--These were reviewed by Phil Dorland.
MOTION: After extensive review, it was moved by Howard; supported by Wolf that the
continuation budget be recommended to the Mayor as presented.
Motion carried.
Fee Changes Proposed--The Board was referred all fee changes for the next budget year and
discussed weekend pavilion rate increases, skating fee increases and other changes.
MOTION: Moved by Alderfer; supported by James that the proposed fee changes be
approved as recommended, with the exception of the fees for Potter Park Zoo
admission.
Motion carried.
MOTION: Moved by Alderfer; supported by Howard that the admission fees for the Potter
Park Zoo be a two tier structure-residents $3.50 and non-residents $5.50.
Discussion should take place with adjoining governments as to the feasibility of
regionalizing the zoo for a larger base of funding so there is no need for a
differential fee.
Motion carried. (4-2 Wolf and Laurion opposed) (Laurion requested it be noted she was not
necessarily opposed to a non-resident fee differential but did disagree with these specific fees.)
Infrastructure Requ _c c--Dorland reviewed the infrastructure, millage and zoo requests for
capital improvements. The Director noted that he felt the Aurelius Road Soccer Complex was the
number one priority along with the extension of the Rivertrail and the Zoo/Education Plaza. The
following motions were made:
MOTION: Moved by Howard; supported by Laurion that the infrastructure fund for fiscal
year 1998/1999 be recommended to the Mayor as presented.
Motion carried.
PARK BOARD MINUTES- JANUARY 21, 1998 Page 4
The projects for park millage were discussed.
MOTION: Moved by Alderfer; supported by Wolf that the recommendation of the
millage projects to the Mayor be approved as presented.
Motion carried.
The Park Board reviewed the zoo improvements from parking fees for fiscal year 1998-99.
MOTION: Moved by Wolf, supported by Laurion that the zoo improvements from parking
fees be recommended to the Mayor as proposed.
Motion carried.
New Program Requests--New Program Requests were reviewed at the November meeting, but a
motion was not made at that time. The New Program Requests were discussed again.
MOTION: Moved by James; supported by Alderfer that the New Program Requests be
referred to the Mayor and that emphasis for priorities be given to the Forestry
Section requests first and other programs to follow.
Motion carried.
Wage Rate Increases Proposed for Part-time Employees--The basis for the wage rate increase
was to try to remain competitive with other part-time jobs throughout the city, such as, the fast
food restaurants. We must remain competitive in order to find responsible employees.
MOTION: Moved by Howard; supported by James that the wage rate increases be approved
as recommended by staff.
Motion carried.
DIRECTOR'S REPORT
Reickel updated the Board on the move of Parks&Recreation from the 4th floor of City Hall to
the North Capitol Ramp in April/May and provided a drawing of the new space. The Board was
also provided with copies of the 1.997 Department Accomplishments and 1998 Department Goals
that had been referred to the Mayor.
Director Reickel advised the Park Board of a letter he had received, accusing the Parks and
Recreation Department of discriminating against senior citizens with our golf fees. A letter from
the seniors was distributed to the Board members, along with a letter that was sent by Ballard to
the seniors in October explaining the fee procedure, as well as the response of Ballard to the
Director explaining why these fees were being charged. After extensive discussion, the Park
Board unanimously felt the City was being fair in assessing fees to the seniors and it was
necessary to charge the seniors the golf course improvement of 50¢ for the 9 hole courses and the
$3.50 for 18 holes at Groesbeck or $1.75 for 9 holes for debt reduction for improvements.
MOTION: Moved by Howard; supported by Alderfer that the fees and charges outlined for
the senior golf remain the same.
Motion carried.
PARK BOARD MINUTES -JANUARY 21, 1998 Page 5
Reickel informed the Board that Parks is trying to build ice at Comstock Rink and it is the priority
right now. Comstock is taking precedence over Sycamore because there are dedicated volunteers
helping to put the rink together, and it is extremely difficult to get volunteers at Sycamore.
INFORMATION
Information was mailed to the Board including the Potter Park Zoological Society Income
Statements (9/30/97 and 10/31/97), a Lansing State Journal Opinion on the Zoo (1/l/98), and a
letter from the Zoological Society on the Exploration and Discovery Center including an
Education Department Report. Director noted that within the Education Department Report is
information pertaining to the new Explorer Post for the Zoo. There are currently 18 teens
involved in this program from all over the city. The Zoo Society is anxiously seeking
authorization to proceed with the construction documents and construction of the new
Exploration and Discovery Center at Potter Park Zoo.
The storm damage pickup is finished. Forestry will now go back to working on the preventative
programs.
Lease on the Mt. Hope Greenhouse--The non-profit group is not ready to institute a lease until
the end of this calendar year. In the meantime, Parks is negotiating with the other bidder,
Hyacinth Greenhouse. We are hoping that a partnership can be developed at the end of this year
so both of them can benefit from the use of this facility.
The results of the"Come Play With Us" survey sent out by Leisure Services will be presented at
the next meeting.
Meeting adjourned.
Submitted by
Lee Ann Foreback, Park Board Secretary
Minutes transcribed by Rachel Bahl.
Approved by the Park Board 2/18/98.
PARK BOARD MINUTES
FEBRUARY 18, 1998
MEMBERS PRESENT: Judith Mohay Filice, Philip Alderfer, Wilbur Howard, Mary James,
Sally Laurion, John Pollard
MEMBERS ABSENT: Earl Wolf (excused) , one vacant position
OTHERS PRESENT: Glenn Kirk, Chair of CLASS Board, Jim Menapace, Executive
Director of CLASS Board: Paul Dykema, Forestry Manager, Murdock
Jemerson, Leisure and Special Recreation Services Manager, LeAnn
Sherwood, Intern with Leisure and Special Recreation �erv-ces
CALL TO ORDER: 7:40 P.M. , Scott Center, 125 W. Main - =1
ADDITIONS/DELETIONS TO THE AGENDA - s`
r
APPROVAL OF PARK BOARD MINUTES OF JANUARY 21, 1998 x o
MOTION: Alderfer moved that the Park Board minutes of January 21, 1998, be
approved: seconded by Laurion.
Motion carried.
COMMISSION FOR LANSING AREA SCHOOLS' SUCCESS (CLASS)
Glenn Kirk and Jim Menapace briefed the Park Board on CLASS created by the Mayor's
Blue Ribbon Panel on Education. The Commission has two primary charges: (1)
mobilize resources within the community in support of the schools and (2) to
monitor and communicate progress toward the Lansing School District goals. CLASS'
first charge involved putting together six teams from people across the community
who are in charge of helping the Lansing School District implement their strategic
plan. The six teams consist of areas involving pre and elementary education, career
and technical education, technology in the classroom, curriculum, instructional
system and assessment, professional development, and community and the classroom.
The technology in the classroom team began looking at how they could assist the
school district in implementing their technology plan. They had an opportunity to
review the proposal on the towers, which resulted in this initiative involving the
towers. This proposal then progressed to the school district.
Glenn Kirk spoke on the tower implementation issue. He explained the installation
of the digital towers would make communications clearer and better, there would be
no dead spots, it's cheaper, and data/voice can move faster with it. The long term
technology is that this phone would not only serve as a mobile phone but also as
the base phone service in each home.
Park Board Minutes - February 18, 1998 Page 2
Sprint and Nextel are interested in implementing these towers in Lansing. They
would be willing to share some of the resources with the governing body instead of
paying rent to individuals. This money would then go toward funding for the schools
in the form of goods and services, such as computers, computer software and
training in the schools to meet the needs of the Lansing School District's
technology plan.
Sprint, the City of Lansing and the School District have been working on possible
tower. Reickel will be meeting with the City Attorney to determine whether or not
the towers could be located on park property. The City has expanded the location
of these sites from just the school and park sites to "any city owned property."
There will be several parks involved in order to meet the grilled area necessary for
the implementation of all towers.
The Director requested that when the list of location sites for the towers is
finalized it be referred to Park Board for their information.
Howard asked how Sprint would pay the City for the use of the land? He understood
the benefits the school would receive, but wanted to know what the City would gain?
Kirk replied that he would like to see the vast majority of this money go toward
having computer literate children by the year 2002. Kirk would like to see the
money go into computer labs, primarily in classrooms but also in locations such as
the Boys and Girls Clubs, community centers or libraries.
Laurion expressed concern regarding health problems associated with these towers.
Kirk stated four experts from Michigan State University and the University of
Michigan were brought to a meeting at City Hall to address this concern. These
experts said there is no risk. They were asked if they would put their child in
a school with a tower near it and all four of them answered absolutely, no
question.
Alderfer was curious about Sprint and other services offering something for
nothing. He also feels that Parks and Recreation is not being fairly compensated
by this project and there are legal questions that need to be answered. His
concern is not the towers themselves, but that it represents a change in policy.
Reickel stated all of this information was only for informational purposes and not
for action. There is still some clarification needed on certain points involving
the towers and park land.
EVALUATION OF THE PARK BOARD BY MARY JAMES
The evaluation of the Board was not completed and will be handled in March.
Park Board Minutes - February 18, 1998 Page 3
FORESTRY GRINDER
Paul Dykema, Forestry Manager, spoke to the Board. Granger Recycling will not
allow yard waste in plastic bags because it is a tremendous effort to get the
leaves out of the bags. Public Service Department is proposing they will buy a
grinder, a de-bagger and be in the compost business within the next year. The
grinder has a 10' diameter hopper, can take in fairly heavy materials and turn them
into wood chips, etc. The cost is approximately $100-150,000 used. Public Service
is looking at sites around the city for this type of operation. Hopefully, Parks
and Recreation would be able to take a lot of the brush that we generate and run
it through the same setting grinder. The finances of what will happen with the
compost has not been decided at this point.
James asked if leaf sucking would be an option for the city and what the investment
would be into this type of technology. Dykema noted the leaf suckers are fairly
costly and would only be used for a very limited amount of time. This is not being
seriously considered now.
Dykema updated the Board on the Forestry work schedule for the coming year. First
they are going to remove the trees that were scheduled for removal last October.
Spring planting will be held to an absolute minimum and the only materials taken
from our nurseries will be the ones that absolutely have to be moved. The option
of having a property owner pay will continue.
COME PLAY WITH US SURVEY REPORT
City Council had asked the Leisure and Special Recreation Services to conduct a
survey to determine whether or not summer day care during the hours of 7:00 A.M. -
6:00 P.M. was needed in the city. Of the 47,949 surveys mailed out, 261 were mailed
back. The survey consisted of 8 questions, some dealing with child care and some
asking about programs the public desires or if the respondent wanted to be added
to our mailing list for the program guide. The survey also explained scholarships
were available for Lansing residents under the age of 18 who meet federal income
guidelines. To the question asking whether or not summer day care was needed, 171
people replied "no" and 39 "yes. " Although the surveys returned represented a
small sample size, the majority of those replying stated summer day care was not
needed. James asked how the people who received the survey were selected? Murdock
Jemerson replied it was a city wide survey.
Other survey responses for programs throughout Lansing Parks and Recreation were
received and discussed by the Park Board.
Park Board Minutes - February 18, 1998 Page 4
SYCAMORE CREEK ACCESS - MICHIGAN LAND TRUST FUND GRANT APPLICATION
In the future the Department will request permission from Mayor and Council to
apply for a grant to acquire easements along Sycamore Creek from Cavanaugh Road to
the Poyet property with the goal of extending the River Trail to the Hope Soccer
Park. An application will not be submitted this cycle.
POTTER PARK WATERFOWL FEEDING
Reickel presented to the Park Board a draft of a sign to discourage the feeding of
waterfowl at Potter Park.
MOTION: Howard moved to have the Park Board approve the posting of a sign to
discourage the feeding of waterfowl at Potter Park; seconded by
Alderfer.
Motion carried.
NEOGEN CORPORATION'S REQUEST TO USE HARD SURFACE LOT AT OAK PARK
Neogen Corporation is expanding their operation to the south of the present
building. It will take approximately 18 months for them to completely relocate.
The Mayor has requested the Park Board consider allowing Neogen to place a 34'x120'
trailer on the present hard surface lot which is not used for any park purpose.
A $1.00 fee and a "hold harmless" agreement would be required.
MOTION: James moved the Park Board approve Neogen's request to temporarily
place a trailer on park property at Oak Park; seconded by Laurion.
Motion carried (Filice abstained) .
DIRECTOR'S REPORT
The Director spoke on the building of the Potter Park Exploration and Discovery
Center. Carol Webster, Executive Director of the Zoological Society, requested the
Mayor address Council and ask them to grant authorization to proceed with the
design of the building in order to move forward with the bidding process.
MOTION: Alderfer moved the Park Board recommend to the Mayor that he request
from Council permission for staff to proceed with the bid documents for
the Potter Park Exploration and Discovery Center (education center) ;
seconded by Howard.
Motion carried (5-1 Pollard opposed) .
Park Board Minutes - February 18, 1998 Page 5
INFORMATION
The Board had been mailed PPZS Income Statements for 11/30/97 and 12/31/97, the
updated Special Events Calendar, and Moores Park News for Spring, 1998.
Two awards were won by the Department at the Michigan Recreational Park Association
meeting. A Design Award for the new Riverfront Plaza at the Lansing Center and
Mary Winegar received the Fellowship Award. The Fellowship Award is the highest
award given from fellow professionals in the MRPA. James and the Park Board
congratulated Mary Winegar and thanked her for her efforts on behalf of the
citizens of the community.
GOLF FEES - 1998 SEASON
The Board recommendation approved at the last meeting was referred to Council
Committee on Ways and Means. The Committee questioned the structure of the fee
schedule and had questions regarding the Senior and Junior Passes and the
possibility of a differential fee. They want us to compile a report within two
weeks as to whether or not we would recommend a differential/preferential fee.
Director requested Board input. The Board felt that a differential fee would not
be in the best interests of the city at this time as the supply and demand is not
there. If a differential fee was assessed to non-residents, there would not be
enough residents to make up for the void that would be created by the potential of
the loss of the non-resident play. The Board felt there should be some
consideration for residents such as prime time tee times on weekends and holidays.
A differential fee would alienate the golf community as well as cost the City
revenues.
Meeting adjourned.
Minutes transcribed by Rachel Bahl .
Submitted by:
Lee Ann Foreback, Park Board Secretary
Approved by the Park Board March 18, 1998.
PARK BOARD MINUTES
MARCH 18, 1998
f 42
MEMBErI Sr RE rtTERIK Judith Mohay Filice, Mary James, Sally Laurion, Earl Wolf,
John Pollard, Wilbur Howard
MEMBERS ABSENT: Philip Alderfer (excused), one vacant position
OTHERS PRESENT: Susan Dougherty, Lella Rau, Betty Kost, and Dorothy Jones,
Moores Park Neighborhood Organization; John Schimmel,
Director of Food Service and the Ebersole Center, Lansing
School District; Scott Dedic and Leon Hilton, Potter Park
Zoo; Bob Brockwell, Citizen; R. Eric Reickel, Director of
Parks and Recreation
CALL TO ORDER: 7:40 P.M., Scott Center, 125 W. Main
MOORES PARK NEIGHBORHOOD ORGANIZATION (MPNO)
Lella Rau, Co-President of the organization, expressed gratitude to the department for
the improvements that have been made at the park. The issue of disagreement is the
purchase and installation of benches for the amphitheatre above the Moores Park pool.
With the 1997 Neighborhood Advisory Grant, the organization purchased seven rows
of benches. In order to complete the project, the organization required additional
funding for 10 more rows of benches. MPNO requested additional funding for 10 more
rows of benches and City Council approved a transfer of$8,000 to purchase the
benches in December 1997. MPNO was told by department staff that the benches
would be ordered in the spring. There was no indication that there had been any
decision made not to order the benches. After an MPNO member contacted the
department to discover the dates the benches would be installed, the Director informed
the group that the additional 10 rows of benches would not be purchased at this time.
MPNO does not agree with this decision.
MPNO acknowledged the flat wooden boards which were installed years ago were not
useful and did need to be removed, but that should not influence the current decision.
The neighborhood has improved with the cooperation of residents, the code
compliance office, and community policing officers. Rau stated the bench project would
further enhance their pride in the neighborhood. Although Councilmember Murphy
agreed that the first rows of benches would serve as a test in order to determine
whether the entire project should be completed, Rau noted the MPNO organized this
project to improve the park based on what seemed a promise from City Council. The
installation of these benches is based on the efforts of a community organization to
improve the neighborhood for Lansing residents.
Dorothy Jones added that the organization appreciates all that has been done in the
park in the past 10 years. Jones noted only putting in half the benches looks
unfinished. She asked the Park Board to reconsider this issue.
PARK BOARD MINUTES MARCH 18, 1998 Page 2
Eric Reickel explained the rationale for not installing the additional benches this spring.
Moores Park has had a tremendous amount of millage money invested in it over the
years, and he truly enjoys this park. However, there are still many things that need to
be done at the Moores pool, such as the circulation system. His feeling is that it is not
in the best interest of the taxpayers and residents of Lansing to spend an additional
$8,000 until the first rows of benches are tested. As the Director, he does not
recommend the money be expended. An appropriation is not a mandate to spend. The
$8,000 is earmarked specifically for this purpose and will not be spent for another use
unless Council approves a change of intent. His only discussion with Mrs. Murray was
to explain to her that he felt the money was originally appropriated to be put into only
seven rows of benches and he was not recommending the additional expenditure. He
had never heard the argument that the neighborhood wanted to hold get togethers at
the park using the benches. By putting the seven rows of bleachers in, they would be
used as a test case. Staff is there for eight weeks when the pool is open, and they can
surely tell whether or not anyone is visiting and using the benches. The Director is also
concerned about what the condition of these bleachers after a summer. While they are
recycled, quite sturdy, and of a better quality than the wood benches; but to install
blenches in the entire amphitheater, and then find out it was an ill-advised decision
doesn't make sense. He had told Mrs. Murray that in addition to the seven rows of
bleachers, the entire area would be white washed to make it more attractive. This was
not an independent decision and was discussed with his superiors. They supported his
decision to abstain from purchasing the additional rows until it was determined that the
original seven would be suitable.
Mary James commented that the Director should have appeared before the Moores
Park Neighborhood Organization and felt it could have been handled differently.
Sally Laurion commented that there are other things that need fixing on the pool and
she likes the idea of nice benches and hopes that they will survive. She is appalled
when she goes to parks and newly installed items are destroyed. She would like the
benches installed as soon as possible.
Earl Wolf inquired as to the quality and cost of the benches and if these purchases
went through the Parks and Recreation Department to insure the benches were of the
best quality. He also wondered about the benches being stolen. The Director noted
the purchases were made with department input and when installed are very well
secured.
John Pollard was dismayed that this did not come to Park Board to begin with but went
directly to City Council with no input from the Board. Now there is a problem, and the
Board is asked for input. Pollard wondered when the first seven rows would be
completed and if there were possible structural problems that would delay installation.
The Director replied they would be installed before the swimming season starts and
there are no structural problems within the first seven rows (installed from top down
every other row). In some parts the risers (where the benches actually sit) have been
PARK BOARD MINUTES MARCH 18, 1998 Page 3
damaged. To install benches there would require additional minor structural work.
Pollard expressed amazement that money was taken from Forestry with the great need
in Forestry for equipment and supplies that was proven this past fall. Pollard also
asked what would happen to this money at the end of the fiscal year if it wasn't spent.
The Director explained it would be recommended Council for carry over to the next
year.
MOTION: Pollard moved to have the Park Board recommend to the Mayor to
approve the spending of the $8,000 to install additional benches at
Moores Park Pool; seconded by Laurion.
Motion carried (Howard abstained).
Howard noted legislative body of Council has immediately responded to a group of
citizens who went directly to them. The Park Board was not consulted in the beginning
when this project was quickly put through the former Council in December prior to the
new Council taking office. There is no guarantee the current Council would support
this expenditure. The Board was bypassed, there was a problem, and now the Board's
input is of value. Howard did not vote because this is an advisory board. An advisory
board should be advising before the legislative body takes action--not after.
ADDITION OF LANSING SCHOOL DISTRICT TO THE DEPARTMENT 1995-2000
MASTER PLAN
John Schimmel informed the Park Board that the Ebersole Environmental Education
and Conference Center in Wayland, Michigan, has been a major contribution to
recreation and environment education opportunities for Lansing students and adults.
Although they would like to apply for state grants, they don't qualify as a school district
for this purpose. To meet DNR requirements, they could be identified as part of the
city's five year plan. As a cooperative city-school district proposal, the Ebersole Center
could qualify. Being included in the Master Plan would open up a number of doors for
possible funding. Schimmel stated that 50 percent of the students and adults attending
the center are from within the City of Lansing and another 15 percent are from areas
surrounding Lansing.
MOTION: James moved the Park Board recommend staff work with the Lansing
School District to amend the five-year Master Plan to include the Lansing
School District Ebersole Center; seconded by Wolf.
Motion carried.
POTTER PARK ZOO MEMORIAL FOR PAM HILTON
Scott Dedic spoke to the board on creating a memorial garden at Potter Park Zoo in
memory of Pam Hilton. Pam Hilton was a keeper at the zoo for eight years and had
been a seasonal with the City for six years prior to becoming a keeper. Ms. Hilton
passed away suddenly on July 13, 1996. The funding for this project would come from
PARK BOARD MINUTES MARCH 18, 1998 Page 4
donations. He provided the board with preliminary sketches of possible garden plans
and a letter written by Pam Hilton. Several staff have been involved in the planning of
this area including Eric Stinsen, Jim Dolega, and Irene Cahill. Earl Wolf commented he
would support this proposal if the concept retains the name Potter Park Memorial
Garden with a Pam Hilton Memorial within the Garden. This will provide an area in the
park to meet future needs. Discussion followed on putting a trellis in that would be
dedicated to Pam Hilton.
MOTION: Howard moved that the Board recommend to the Mayor to consider a
Potter Park Memorial Garden be established with the first memorial being
designated for Pam Hilton; seconded by James.
Motion carried.
BOARD MEETING MINUTES
MOTION: James moved to approve the Park Board minutes of February 18, 1998;
seconded by Pollard.
Motion carried.
The Board received department advisory board minutes.
EVALUATION OF THE PARK BOARD
James apologized for not having the evaluation done and requested it be tabled until
April.
NAMING OF ROOM AT FOSTER CENTERIMARY MARGARET MURPHY WOLL
Letters were received from Melissa Barnard of the Foster Community Center Advisory
Board and Cheryl A. Risner of the Eastside Neighborhood Organization Memorial
Committee requesting Room 213 at Foster Community Center be named in honor of
Mary Margaret Murphy Woll. Ms. Woll was admired and respected for her dedication
to the improvement and renovation of the center and her support of activities and
events at the center. She was an active, visible member of the Eastside Neighborhood
Organization hosting monthly meetings, Candidates Night and helping to solve
neighborhood issues. Ms. Woll spearheaded a successful park millage in 1990 that
generated money to replace aging playground equipment and was a member of the
Park Board since December of 1990 and was President of the Park Board at the time of
her death. Ms. Woll passed away October 8, 1997.
MOTION: Laurion moved that the Board recommend to the Mayor that Room 213 at
Foster Community Center be named in honor of Mary Margaret Murphy
Woll; seconded by Howard.
Motion carried.
PARK BOARD MINUTES MARCH 18, 1998 Page 5
ACQUIRING LAND ADJACENT TO MUNN PARK
The State of Michigan is offering parcels of tax reverted property to the City of Lansing
before they are offered to the public for sale. The staff reviewed the State listing and
recommends the acquisition of a property which abuts Biggie Munn Park. The parcel is
50' x 340' and has a small house located in front of half the site. Even though our
interest is in the rear 170', the State requires purchase of the entire parcel.
MOTION: Howard moved the Board recommend that the land adjacent to Munn Park
be acquired from the State of Michigan and that upon acquisition the front
half of the property can be sold or traded to an interested party, possibly
an adjacent property owner for additional park property; seconded by
Wolf.
Motion carried.
PETITION FROM SAGAMORE HILL REGARDING QUENTIN PARK
The Director presented a letter to the Park Board from the Sagamore Hill
Neighborhood Association requesting that a pavilion be constructed at Quentin Park.
The letter was received and discussed by the Park Board. Staff will respond and
recommend that this request be considered for the five-year Capital Improvement
Program.
INFORMATION
The Board had received an updated special events calendar 2/19/98, memos to the
Mayor on Oak Park/Neogen Corporation 2/19/98 and Zoo Entrance Plaza 2/19/98,
correspondence to Richard Halik from the Mayor on the tower project, and a memo to
Council Ways and Means Committee on golf fees 3/4/98. Ways and Means has
revised the department's original recommendation and has instituted resident discounts
at Groesbeck and several new youth passes and discounts. The Board was informed
the Spring Community Activities Guide was available and reminded of Maple Syrup at
Fenner Arboretum March 21 and 22. A pictorial book of the Daddy Daughter Dance
was reviewed.
BOARDMEMBER COMMENTS
James attended a meeting of the Friends of the Greenhouse as a Park Board Member
to discuss the proposal and progress. James asked for an update. Reickel noted an
RFP was sent out and two proposals were received, one from the Friends and one from
Hyacinth House. The Friends were not ready to begin with their proposal until January
of 1999. Hyacinth House is currently working on a month-to-month lease. Reickel had
met with the groups in hopes they could share this location but that is not possible.
Reickel had investigated the greenhouse at Hill but there was no space available. The
question is now whether the lease will be with Schmidt or the Friends. We will continue
PARK BOARD MINUTES MARCH 18, 1998 Page 6
with a month-to-month with Schmidt. By fall the Friends will know if they are in a
position to continue.
James was asked by the Friends of Cooley Gardens to inquire about hiring an intern at
$7/hour with 20/week. The Friends had asked the person be covered by the City for
worker's compensation and wondered how this was coming. Reickel noted he had
received the letter from FOCG at the end of last week and had forwarded it to Labor
Relations requesting permission from the union to hire an intern. We are waiting at this
point for an answer.
Howard noted a sign may need to be put up at Groesbeck indicating the time that the
newly remodeled front nine will take to play. It will be harder and will take longer.
Wolf questioned work being done on Mount Hope by Fenner. Reickel noted this will
not interfere with Fenner activities. He had also had an inquiry as to how to be a
member of the Park Board. Reickel explained applications are available in the Mayor's
Office and two of the Boardmember's terms expire July 1. Howard and Filice will
complete their terms.
Filice explained Moores River Drive between by Frances Park and Mount Hope is
dangerous. FILICE REQUESTED PUBLIC SERVICE DETERMINE THE RANKING OF
THIS PROJECT AND CONSIDER MOVING IT UP ON THE SCHEDULE FOR
COMPLETION DUE TO THE DANGEROUS CONDITION OF THE ROADWAY. When
the water is high after a rain, the puddles obliterate the east bound lane so people must
go in the opposing lane. Reickel noted Public Service is not able to deal with this
section of roadway this year.
Howard commented on the many camps offered by the YMCA (Mystic Lake), the
Lansing School District, and the Scouts and then the Parks and Recreation Programs.
Howard wondered if the groups could all work together to form one camp program.
The meeting adjourned at 9:20 P.M.
Minutes transcribed by Rachel Bahl.
Submitted :bY
Lee Ann Foreback, Park Board Secretary
Approved by the Park Board April 15, 1998.
PARK BOARD MINUTES
APRIL 15, 1998
MEMBERS PRESENT: Judith Mohay Filice, Philip Alderfer, Robert Brockwell,
Wilbur Howard, Mary James (8:15 P.M.), Sally Laurion, Earl
Wolf
MEMBERS ABSENT: John Pollard (excused)
OTHERS PRESENT: Harold Leeman, Jr., Councilmember; R. Eric Reickg1,
Director of Parks and Recreation
nL. �
CALL TO ORDER: 7:31 P.M., Scott Center, 125 W. Main
The Board welcomed Robert Brockwell as the newest member and look forwarJ;to ;-;
working with him. r
ul
ADDITIONS/DELETIONS - Cellular Tower Report - Old Business
BOARD MEETING MINUTES - MARCH 18, 1998
Filice requested that the minutes be modified to add under Moores River Drive, "Filice
requested Public Service determine the ranking of this project and consider moving it
up on the schedule for completion due to the dangerous condition of the roadway."
Also, the time shown for Boardmember Howard's arrival was deleted.
MOTION: Howard moved the Park Board Minutes of March 18, 1998, be approved
as revised; seconded by Laurion.
Motion carried.
Other departmental were received. These are referred for information to the Park
Board.
Brockwell wondered about the Potter Park Zoological Society meetings and asked
about their fundraising efforts. Reickel explained their goal was 1.3 million and the
Society is almost at that point. Council just approved proceeding with construction
drawings for the Exploration and Discovery Plaza. If all goes well during Council
budget hearings, the ground breaking may be able to be held this fall. Howard noted a
group who were part of the earlier Lincoln Center group is having trouble getting a
meeting room at Letts Center. Reickel noted there are two members of the Lincoln
Center group who are on the Letts Advisory Board, and he will investigate the room
problems.
EVALUATION OF THE PARK BOARD
Reickel explained that the advisory board is required by City Charter to prepare a
written report evaluating the effectiveness and analyzing the status and priorities for
services and activities of the agency it advises. James and Filice will work on the
Park Board Minutes 4/15/98 Page 2
evaluation for the next meeting. Chair noted this will be submitted to the Board at the
May meeting.
CELLULAR TOWERS
Laurion attended the special meeting at Dwight Rich to discuss the addition of these
towers. Jim Ruff from Planning explained these were only suggested sites and that in
most cases there was already a tower on these sites. If there is currently a tower, it will
be removed and a 200' tower put in. All 14 proposed sites were reviewed. Some of
these sites are schools and some are parks. There was concern about the towers
interfering with hospital monitors and phones in homes. There was some concern
regarding health hazards, but there appear to be none. One person was rather
belligerent asking why the public wasn't informed. It was explained over 2,000 letters
had went out to the surrounding neighbors of the proposed tower sites. The hearing
was at Dwight Rich to accommodate the interested persons. There were only 30 or so
people present. Filice thanked Laurion for attending the hearing.
Councilmember Leeman arrived at the meeting.
MOTION: Brockwell moved the May Park Board agenda include discussion of the
Cell Tower question; seconded by Wolf.
Motion carried.
GIER ADVISORY BOARD REQUEST-GIER BALLFIELD CONCESSION
Councilmember Leeman delivered a letter from Gier Advisory Board members
requesting the new Gier Ballfield Concession building be named in honor of Claude
Ramey who has served on the Gier Advisory Board for 20 years. Mr. Ramey has
dedicated many hours of service to the center and the improvement of the ball park.
Money raised at the ballfield concession stand is used to support children's
programming at the center. His favorite line is, "It's all for the kids." Ramey is unaware
of this request, and they would like to surprise him.
MOTION: Brockwell moved the Park Board support the naming of the Gier Ballfield
Concession Stand Building in the name of Claude Ramey providing it
meets the criteria established by the Park Board.; seconded by Howard.
While she did not disagree with the naming, Laurion questioned the policy of naming
buildings for living persons. Discussion followed on Caesar/Donora Park and Barb
Dean Park, the building at Groesbeck and the building at Sycamore, all named after
living persons
Motion carried.
CONCERTS IN THE PARK/PARK BOARD MEETINGS
In the past, the Park Board has expressed their dismay at missing some of the summer
Park Board Minutes 4/15198 Page 3
concerts due to the conflict with Board meetings. The Park Board decided to meet an
hour earlier in June, July and August at the concert site. Filice and Laurion will not be
at the June meeting.
DIRECTOR'S REPORT
Director informed Board of the budget hearing before Council for the department.
There is a recommendation to operate the cemeteries as a business or privatize them.
Filice remembered the consultant study that was done previously. Reickel did meet
with the cemetery staff. Director noted he has not had one comment on the cemeteries
from the public since this was in the Mayor's speech and in the newspaper.
Regionalizing the zoo created far more interest. There have been some inquires at the
Cemetery Office. Also, Nancy Logan, Cemetery Secretary, will be retiring as of May 1.
James arrived 8:15 P.M.
Lu ncL uts game - Board would prefer to attend in August but no earlier than July 12.
Cooley Gardens Intern will be starting on Monday at 20 hours per week for about 20
weeks. Foster Community Center Status -The goal was to move staff in May 1 but we
may be about a week late.
INFORMATION
Information had been mailed to the board with their packet including GLAHA Spring
Introduction to Hockey; Special Events Calendar 3/30/98; PPZS Income Statements of
1/31/98 and 2/28198; correspondence resulting from 3/18/98 meeting on Mary Margaret
Murphy-Woll Memorial, Potter Park Zoo Memorial Garden/Pam Hilton Memorial,
Acquisition of 2104 Worden Street/Biggie Munn Park, Ebersole Center/Lansing School
District and the Department's Master Plan, Quentin Park/Sagamore Hill; Press releases
on zoo hours, public skating for April and Turner-Dodge Monday night guest speakers;
Great Lakes State Games canceled.
Murphy-Woll Memorial and Pam Hilton Memorial were referred to the Memorial
Committee. They recommended support of the Park Boards recommendation. The
dedication of Foster Center is May 28 with a ribbon cutting during the day and a
reception for the public in the evening. The Board will be invited.
BOARDMEMBER COMMENTS
Alderfer expressed great disappointment over the cancellation of the Great Lakes State
Games. They were great fun and this sort of program should be kept in mind. The
Director noted this had nothing to do with the Great Lakes Office Management. The
games were run very well by the staff.
Wolf expressed disappointment over the GLAHA publicity for the spring introduction to
hockey. The information was distributed to the schools 4/2/98 which was the last day
before spring break. The program began 4/4/98 with a deposit required the first day of
Park Board Minutes 4/15198 Page 4
$30. This was not enough time for children to become involved. Wolf noted that this is
a great program and GLAHA is to be commended but more lead time is needed.
Brockwell agreed and suggested a letter be written to that end. Filice suggested the
City and School Cable be used to notify the public. Wolf commented with a week's
notice prior to spring break, this activity would have been huge.
Filice wondered what would be needed to improve the soccer fields at Marshall and
119th Parks for Lansing Catholic Central(LCC). Reickel explained one of the problems
with Marshall is that it is used for baseball but when there is not a conflict LCC does
use the field. 119th was used for little league football this past fall. The soccer field at
119th is really just afield that has been mowed. LCC had contacted Filice regarding
119th being a joint effort between the City and LCC and how much money they would
need to raise.
Filice also wanted to know the status of the youth rowing club being sponsored through
the MSU Oar and Paddle Club. Reickel noted there is no money left in the Riden
memorial and this Club is handled through MSU. James' daughter is involved and it is
open to high school children through MSU.
Filice expressed her dismay and disappointment that the May 16th Parades into the
21 st Century will be held prior to Memorial Day which destroys the Memorial Day
Parade.
James wondered if there has been a problem with large explorer type vehicles
destroying turf in parks throughout the city. There have been big problems in west side
parks. Director will investigate. James feels boulders should be put in place.
Director informed the Board Pavilion 1 at the Zoo was set on fire last weekend.
Damages were over$3,000 and repairs will be underway soon.
Pollard had asked about tennis nets. Reickel noted the nets are now being put up.
MOTION: Brockwell moved to adjourn; seconded by Wolf.
Motion carried.
Adjourned at 8:30 P.M.
Submitted by;
Lee Ann Foreback, Park Board Secretary
Approved by the Park Board 5/20/98.
PARK BOARD MINUTES
May 20, 1998
MEMBERS PRESENT: Judith Mohay Filice, Philip Alderfer, Robert Brockwell,
Wilbur Howard, Mary James, Sally Laurion, John Pollard,
Earl Wolf
OTHERS PRESENT: Kim Stuut, Programmer from Gier,; Robin Anderson,
Programmer, Letts Center; Debbie Balan, Community
Centers Supervisor; Murdock Jemerson, Leisure Services
Manager; R. Eric Reickel, Director of Parks and Recreation;
Cathy Stuut
CALL TO ORDER: 7:35 P.M., Foster Community Center, 200 N. Foster
ADDITIONS/DELETIONS - 525 S. Capitol Avenue Historic House
Kim Stuut was introduced to the Board. Kim is a new building programmer at Gier
Community Center. Kim has been with the City for 20 years as a YCC Crew Leader
Robin Anderson is the other newly hired building programmer who is assigned to Letts
Community Center. She had not arrived at this time. The Board welcomed Kim.
BOARD MEETING MINUTES -APRIL 15, 1998
MOTION: Brockwell moved the Park Board Minutes of April 15, 1998, be approved
as revised; seconded by Laurion.
Motion carried.
MOTION: Brockwell moved the Park Board receive the minutes of other department
boards; seconded by Howard.
Motion carried.
EVALUATION OF THE PARK BOARD
James read the evaluation of FY 1996-97 to the Board.
MOTION: Alderfer moved the evaluation of the Park Board for 1996-97 be rReived, `
approved, and forwarded to the Mayor; seconded by Laurion.
Motion carried.
REAPPOINTED PARK BOARD MEMBERS
Wilbur Howard and Judith Mohay Filice have both been reappointed for a period of four
years. Ms. Filice prepared a written statement as President which was distributed to
the Board.
Park Board Minutes - May 20, 1998 Page 2
CONCEPTUAL PLAN FOR GROESBECK DRAIN AREA
Dick Schaefer, Landscape Architect, presented a draft conceptual plan for the
Groesbeck Drain Area (Groesbeck Golf Course, Bancroft Park, Porter Park, BWL
property). The Board was informed this is a work in progress, and no action is
necessary at this time. Alderfer noted he liked the ideas presented but these would be
fairly expensive projects. Brockwell noted the back 9 holes of Groesbeck must be
redone because the front 9 have been done so well. Howard noted the golfing public
doesn't feel the back 9 holes will be renovated; and if a plan is developed, this group
needs to be informed and their support solicited.
BALLFIELD IMPROVEMENT/PLAYER FEE USAGE
Director explained team registration fees for adult softball include fees earmarked for
ballfield improvements which can only be spent after approval by the Park Board,
Mayor and Council. The department is requesting to use $55,000 in these earmarked
fees to complete the renovation of the Gier Restroom Concession project and dugouts.
MOTION: James moved the Board recommend $55,000 in earmarked player usage
fees be used to complete the renovations at the Gier Ballfield
Restroom/Concession project and dugouts; seconded by Brockwell.
Motion carried.
Discussion followed on future possibilities for Davis Park including a possible third
diamond and reconfiguring the parking lot. Director is trying to get adult activities out of
the neighborhood parks and into the larger community parks.
525 HOUSE
Director was presented with this item today. In the downtown historic district, the State
Employees Credit Union wants to expand and has purchased three homes for
demolition. Interest has been expressed in moving one of the houses to the space
between Scott House and the Women's Hall of Fame. The house has been moved
once and it is estimated to be built in 1916. If we recommend moving this house, the
funds will also need to be identified. To move the house it will cost close to $89,000.
Discussion followed on preserving the house at no cost to the department. Pollard
noted that we preserve park land and green space and this doesn't fit our needs for the
funding it would require. He doesn't feel this should be a matter for the Park Board.
MOTION: James moved the Board supports the historical preservation efforts but
identified no park purpose and the Board urges the City locate a nearby
site, one of approximately 2,200 owned by the City, to relocate this home;
seconded by Brockwell .
Motion carried. (7-0-1) (Alderfer abstained.)
Park Board Minutes - May 20, 1998 Page 3
LANSING BOAT CLUB PROPOSAL
A 285 review was received from Planning and Neighborhood Development which
basically states the City is reviewing the proposal to sell approximately 17.3 acres of
property located on the Grand River west of Grand River Park boat launch south of
Lansing Road in the west part of the City. The survey also shows that the City would
retain 50' of land along the riverbank. The city acquired the property in the 1940's as a
possible site for low cost housing for returning G.I.'s. This is not dedicated park land.
The land was never developed for that purpose. It is proposed the property be
developed for residential use ranging in density from six to twelve units per acre. The
emphasis would be to develop single family or condominium units. It is also used the
city would lease space along the river for dockage to serve the developer. This is not a
matter of rezoning.
Director noted it is not 17.3 acres with the river frontage removed. Also the question as
to 50' of river frontage being retained, may need to be 100'. The parcel is dedicated
park land which would require a vote and the funds should go to the Parks acquisition
and development account.
Howard felt this should be investigated more thoroughly. Pollard felt it would be
difficult to get the public to vote this be sold as a few years ago the public wouldn't
even sell land behind a garage. Pollard noted this property is very valuable and it
shouldn't be sold so others will make a vast amount of money.
MOTION: Pollard moved the subject be tabled as the Park Board requires more
information prior to making a decision; seconded by Laurion.
Motion carried.
100 YEARS OF PARKS AND RECREATION
Murdock Jemerson explained this is the 100 year celebration of the National
Recreation and Park Association. To celebrate this a time line was developed and
included in the community activities guide including pictures. Activities to celebrate this
milestone were explained by Jemerson. Chair notes in 1852 the City recognized the
need to create city sponsored cemeteries and burial facilities.
Jemerson also distributed the Summer Concert Series schedule and discussed the
music at each session and encouraged the Board to attend. Ranney's concert will
have internationally known jazz flutist, Alexander Zonjic and Friends. The Board is
encouraged to attend the series.
Jemerson discussed the Meet Your City program at Turner-Dodge. Hubble Reality has
forwarded names of recently arrived persons in Lansing and they are invited to this
program. Several recreation opportunities are presented along with a speaker
regarding the Turner-Dodge House.
Park Board Minutes - May 20, 1998 Page 4
DIRECTOR'S REPORT
The Lugnut Game in the City Suite for the Park Board members is July 29, 1998 at
7:05 P.M. Each Board Member will receive two tickets. Mayor's Walk is June 6
beginning at Potter Park. Rhino Walk at Potter Park Zoo on June 13. Foster Center
grand opening in one week.
FY 1998 Budget - President Filice's appearance at the hearings was appreciated.
Councilmember Adado expressed concern that the Parks Department builds new things
while not repairing what we currently have. The pool fee was rescinded and it will not
be recommended again by the Director.
Governor Engler's Clean Michigan Initiative Bond Proposal - the Michigan Recreation
and Park Past Presidents worked to include the local government's and parks within
this measure. The Mayor allowed Reickel to work with MRPA and GCSI to get the $50
million local component on this bill. This will be on the November Ballot.
INVITE POLICE CHIEF
Pollard requested the new Police Chief be invited to a Park Board meeting to discuss
how to better police the parks.
Adjourned.
Submitted by:
Lee Ann Foreback, Park Board Secretary
Approved by the Park Board June 17, 1998.
PARK BOARD MINUTES
June 17, 1998
1,1 In rrat, z.
MEMBERS P! '`Judith Mohay Filice, Robert Brockwell, Wilbur Howard,
( I`i C�Ot7,l;'�ry James (arrived 6:50 P.M.), Earl Wolf
EXCUSED ABSENCE: Philip Alderfer, Sally Laurion, John Pollard
OTHERS PRESENT: Dorothy Jones, Moores Park; R. Eric Reickel, Director of
Parks and Recreation
CALL TO ORDER: 6:30 P.M., Frances Park Pavilion, 2600 Moores River Dr.
Filice thanked Brockwell for attending the opening ceremony for Foster Community
Center. She could not attend but heard that the activities were wonderful. Reickel
noted there was a concert in the evening and the community center staff had various
activities going on throughout the evening for families.
Filice noted the Board recognized and thanked James Dolega, Gardener at Frances
Park, for his outstanding work in the gardens and park. Many visitors come to this park
due to Mr. Dolega's efforts.
Director noted he had been informed the Friends of Turner-Dodge would be starting an
aggressive campaign to raise money for the carriage house. The Friends are anxious
to get started.
Howard wondered how the fund-raising was going at Potter. Director explained they
had reached their projected goal for the project and are in the design phase. Hopefully
it will be put out for bid this fall with a groundbreaking in October. Park Board member
Wolf asked to be the Board's representative for the zoo plan. Carol Webster,
Executive Director of the Potter Park Zoological Society, made a presentation to
Council last week answering questions on the scholarship policy and the PPZS's
relationship with the City. Howard stated Webster is very impressive at fund-raising
and promoting the programs. He recommended the Turner-Dodge group contact her
for advice. Reickel stated they had met with her.
Discussion followed on comments by some Councilmembers expressing their concern
that the department was expanding. The only real expansion is the River Trail. Bids
for the River Trail East should go out no later than mid-July and for River Trail West
(Spring to Moores) this fall or early winter. This has been a difficult task due to
acquiring easements. Both phases should be under construction within the next year.
Reickel noted there has not been funding for expansion. Other than the river walk
millage money has been used to update facilities. The new facilities at Potter would
simply replace very old outdated facilities and this has been the case throughout the
park system. He also stated he never said he wanted to eliminate the pools, but does
feel the pools should be replaced. Two new youth diamonds were put in at Davis, but
for the most part it has been a rebuilding program.
PARK BOARD MINUTES Page 2
JUNE 15, 1998
The Police Chief will be invited to the next Park Board meeting. A problem at Hunter
Park was discussed and general problems with dogs in parks.
The Director will be attending a symposium on trails and will be out of the city from
July 30 through August 3. Forty people throughout the country have been invited. This
is expense paid by symposium organizers.
Pool Update - There had been some vandalism at Moores but the pool is being filled
and will open Friday. Hunter opened on time.
Storm Damage Update - Lansing was lucky compared to many areas. Forestry is not
hauling private trees this time as we are still cleaning up after the previous storm.
We are scheduled to move our offices the week after July 4. We will be moving to
318 N. Capitol Avenue. (Update as of 6/24/98 - Move will be later.)
The July Park Board meeting will be at Moores Park Pavilion on July 15, 1998, and will
also begin at 6:00 P.M.
There were 600 at the Mayor's Second Annual River Walk and 300 at the Rhino Walk.
Howard commented on Marscot Park and that the ladies who plant the flowers are
pleased now that there is a water source at the park due to the new fountain. There are
a few families keeping watch over the park and the fountain.
Brockwell wondered about the water source. Reickel explained piping was there from
BWL lines. Previously, when drinking fountains would break, they would be cut at the
pit and not replaced. We are now in the process of replacing these fountains. Reickel
estimated we have reinstalled 15 fountains.
Howard requested an update on the Groesbeck fire. Signs indicating a reward for
information have been erected, but no one has come forward. Requests for proposals
for a private partnership to build a new clubhouse are being solicited now. The starter
house will not be immediately rebuilt (as was done with the Potter Park pavilion)
because we are waiting for the results of the RFP's. The Potter Park pavilion was
burned down on Good Friday and the Groesbeck Starter House on Memorial Weekend.
Wof inquired about the Kids Kamp attendance.
Mary James arrived at meeting 6:50 P.M.
BOARD MEETING MINUTES - MAY 20, 1998
MOTION: Brockwell moved the Park Board Minutes of May 20, 1998, be approved,
supported by Howard.
Motion carried.
PARK BOARD MINUTES Page 3
JUNE 15, 1998
GRAND RIVER PARK PROPERTY - tabled 5/20/98
MOTION: Brockwell moved that the discussion for the Grand River property be
tabled until the next board meeting; seconded by Wolf.
Motion carried.
The Director noted if there were any questions about the Grand River property during
the month to call him. James mentioned that all board.members have indicated a very
strong interest and concern regarding this matter and requested to be kept aware of
public meetings or discussions.
The Board was reminded of the election of officers at the July meeting.
Items included with the packet included Potter Park Zoological Society Income
Statements for 3/31 and 4/30/98, Letter to Felix Ingram on the Glen Eden Property
5/26/98, Letter to James Bolthouse regarding tennis and rollerblading at Quentin Park
6/9/98 and the Special Events Update 6/11/98.
Filice noted she may be not be able to attend the July meeting meeting.
Adjourned at 7:00 p.m.
Submitted by: lo
Lee Ann Foreback, Park Board Secretary
Approved by the Park Board 7/15/98.
PARK BOARD MINUTES
July 15, 1998
MEMBERS PRESENT: Judith Mohay Filice, Philip Alderfer, Robert Brockwell, Wilbur Howard,
Sally Laurion, Mary James, Earl Wolf
MEMBERS ABSENT: John Pollard (unexcused)
OTHER?". ESENT: Robert Johnson, Chief of Lansing Police Department; Emil Winnicker,
Development Division, Planning & Neighborhood Development;
-_ t U R. Eric Reickel, Director of Parks and Recreation; Murdock Jemerson,
- `-' Manager of Leisure Services; LeAnn Sherwood, Intem for Parks and
-� Recreation; Joan Sheldon, Friends of Durant Park; Betty Kost of
Moores Park Neighborhood Association; James Blair, Friends of the
- River; Bob Johnson, DMR Commercial Real Estate Services; Phil
Dorland, Waverly Hills Subdivision Association; Douglas Finley and
Greg Starks
CALL TO ORDER: 6:06 P.M., Moores Park Pavilion
STATEMENTS OF CITIZENS
Betty Kost, Moores Park, noted the gardens are absolutely beautiful by the pool. There is a
tentative program and history booklet for the celebration on July 26, 1998, and she explained
some of the events that will take place. The chair commented on the cleanliness of the facility
and beauty of the gardens. The chair thanked the community people for their efforts on behalf of
the park.
BOARD MEETING MINUTES -JUNE 17, 1998
Brockwell noted the minutes stated °Brockwell inquired about the Kids Kamp attendance." This
should be changed to "Wolf inquired..." Murdock Jemerson, Manager of Leisure Services, felt
attendance has been higher than in previous years.
MOTION: Brockwell moved the Park Board Minutes of June 17, 1998, be approved as
amended; supported by Alderfer.
Motion carried.
Filice noted Philip Alderfer has resigned from the Park Board effective August 1. She thanked
him on behalf of his efforts for the City and the Parks and Recreation Department and the Park
Board.
Minutes from other Department Board meetings were received.
GRAND RIVER PARK PROPERTY-tabled 5/20198 and 6/17/98
Director spoke to the Board noting that the City has been contacted by developers regarding 15+
acres at Grand River Park. The City is exploring options including the disposal of these 15 acres.
This would require a vote of citizens and would be for the purposes of economic development with
the caveat that 50 to 100 feet of river front footage be preserved. Fortunately there has been a
millage for the last several years for the development and advancement of parks. These
proposals would give an opportunity for funding in the acquisition and development fund. It also
gives the City the potential of approximately $400,000 per year in taxes plus the opportunity for
PARK BOARD MINUTES -JULY 15, 1998 Page 2
upscale housing which the city lacks. Emil Winnicker of Development Division of the Planning
Department was present to address any questions the Board may have regarding the 285 review.
A chronology of the park was reviewed.
Laudon also asked about the offers being received. Winnicker explained the value is established
at$1.7 million for approximately 16 acres. He noted the 285 review being conducted by the
Planning Board is to determine whether the City should consider marketing this property for
development. We have received three different development proposals. All developments are
very upscale. The Lansing Boat Club is an issue. There has been an emotional response from
the Club. They are open to alternatives. The Boat Club leases this site for$50 per year and has
been there for over 50 years. They are on a month-to-month lease, and there are about 100
members. While this is public park land it has essentially been exclusively used by private
interests. There are many things to be considered in this regarding park and open space issues
and what it brings to the City of Lansing. Using a map, Winnicker explained the site set-up and
pointed out the portion of the park the is in question.
James Blair, Friends of the River explained the FOR would like to be notified when there are
developments regarding this park. As President of the Friends of the River, he feels that at least
100 feet of the river frontage should be kept and the riparian water rights and complete ownership
of that 100 feet maintained. The other concern is that something like the Lansing Boat Club
neeas to be there as it meets a need. It is open to everyone and affordable. There has been a
lot of money going into river property, trails, and banks but not much has been spent on the river.
Blair noted the river is part of the system. There are so many trees down that portions of it are not
navigable anymore. He feels that some of these funds should be put back into the river (remove
trees that have fallen, more public ramps, matching funds for a lock to open up more of the river).
Phil Dorland, Secretary of the Waverly Hills Subdivision Association, asked what the July 21 285
hearing notification requirements are for residents adjacent to the property on the west end of the
park that are Lansing Township residents. Winnicker explained the 285 hearing was advertised in
the newspaper as required by law. The purpose of the 285 is to evaluate the public purpose of
keeping that land. The decision to market or sell it is the vote of the people. There is no
requirement that the township residents be notified. Dorland also inquired if R.E. Olds Anderson
had been contacted. They have not been contacted.
Brockwell noted this type of development would also help the Board of Water and Light. The
township takes advantage of the City. If the township wants walking trails, etc., they could
purchase the property for$1.7 million and maintain it. We went through the same process with
Waverly Golf Course. It seems we are consistently holding onto property outside of the City with
a limited return. Brockwell feels the citizens of Lansing should determine if they want the site kept
or sold.
Douglas Finley, former Parks and Recreation Director, said he wasn't present to make a
recommendation on this issue. It is the Board's decision but he does know how government and
ballot issues work. If the Park Board agrees it should go in the ballot, it will. The Planning
Department is concerned with cash flow and development. The voters are likely to approve it if it
goes on the ballot unless some special group opposes it. Finley noted there is a division of
responsibility in government. Planning is interested in economic development, land use, zoning
city-wide; Council is interested in similar issues. The only group who have the responsibility by
City Charter for the stewardship and the protection of park land is the Park Board. If the Board
decides to sell, he firmly believes it will be sold. The issue is where does each member stand on
this in relationship to the other entities of city government. If the Park Board does not want this to
PARK BOARD MINUTES -JULY 15, 1998 Page 5
ELECTION OF OFFICERS OF THE PARK BOARD
Brockwell asked about the tradition of officers at the Park Board. Reickel explained that his
experience is once a president and vice president are elected, they continue to serve until they
are no longer on the board. There has not been a rotation.
MOTION: Laudon nominated Judith Mohay Filice for President; seconded by Howard.
Brockwell nominated Wilbur Howard for President; seconded by James. Brockwell
rescinded his motion for Wilbur Howard for President and moved that Wilbur
Howard be considered for Vice President and that the nominations be closed;
seconded Laudon.
Motion carried.
PARK BOARD FY 97-98 REPORT
Information was gathered to assist the Board in preparing the report. The Mayor had questioned
the status of the Adopt-A-Park Program after reviewing the last report. Director had responded to
Mayor with a copy to the Board the new Landscape Architect will be handling this.
DIRECTOR'S REPORT
The Parks and Recreation administrative office will be moving July 30 to 318 N. Capitol. We will
be out of communication for a couple of days.
Communication from Patricia Flanagan regarding Moores Pool was forwarded to the Board.
These concerns have been addressed for the past year. There have been people taking notes
and watching the lifeguards. The guards do not feel that they are getting community support.
This has been a distraction and takes their attention from the job they are hired to do. He has
instructed the guards not to worry about that kind of observation. They have good leadership and
the staff is behind them. They should try to block that part out and simply do their job as water
safety instructors. They have performed in an excellent manner. Filice commented she had
come to the pool today and was impressed by the cleanliness of the locker room and the
grounds. One of the complaints was problems with littering. She noticed none of these problems,
but bike racks would be useful. Vegetation on the stairway could be taken care of with a
weedwhip. She witnessed the guards handling discipline matters very effectively.
Committee of the Whole of Council will be meeting at the Zoo Thursday, August 6 at 4:30. Board
members are invited.
Information - Groesbeck reopening at 7/16 at 11 a.m., Lugnut Game 7/29 at 7:05 p.m., 285
Review Public Hearing Grand River Park 8/21 7 p.m. (10th Floor City Hall), Park Board Meeting
8/19 6 p.m. at Foster Community Center, Walkable Community Workshop will be July 16 & 17.
COMMENTS BY BOARD MEMBERS
Brockwell was a participant in Art in the Park at Ferris Park. Joan Sheldon approached him
regarding the problem of dog excretement in Durant Park. She is concerned about Whips
Disease. Brockwell noted the problem. Signage should be placed in parks and this should be
addressed by the Board.
Howard noted he is supportive of the neighborhood organizations taking a lead in this and he
PARK BOARD MINUTES -JULY 15, 1998 Page 3
go to the ballot; Council can still place this on the ballot.
Laudon noted that when the Board approved a sale of park land of a small portion of a lot to even
a lot line, the citizens of Lansing voted it down. After two vicious hearings regarding Waverly Golf
Course to give the people the chance to make the decision and with a split decision 5 to 2, the
group voted to put it on the ballot. It became such a hot potato, Council chose not to offer it to the
voters. It has not been her experience that people are ready to get rid of park land.
Filice thanked Finley for his well said words. Alderfer noted that he may not be as an experienced
member of the board as others, he certainly resents the implication that somehow they need to be
tutored or guided. He appreciated the comments that Finley wasn't going to come and give the
Park Board advice but that is exactly what happened and Alderfer resents it. Filice noted the
Chair is welcoming public discussion on this topic. Alderfer noted this was the place to gather and
collect information and if there additional information other than the Board has in front of them, he
would appreciate hearing it. He does not appreciate hearing this type of information.
Alderfer asked the Director if there are plans to use this property for park purposes now or in the
near future. Reickel noted that there is no adopted master plan for this park.
Alderfer wondered if as a matter of history if it has been the policy of the Parks Board to put major
decisions before the citizens of the City. Reickel said once the Board determines it is in the best
interest of the City, they make a recommendation accordingly. As Finley noted, whether the
Board votes or not, the process will take its course. The Board must look to the future. It will not
cost anything to hold it; once it is disposed of, it is gone.
Robert Johnson, DMR Commercial Real Estate Services, inquired about the process the Board
will be going through. Will the Board be making a determination as to the nature of the property
as to being surplus parks property available for disposition or will the Board be in some way
engaged in selecting the proponent (developer) to be considered.
Winnicker explained the 285 review process will establish whether or not there is a public purpose
for this piece of property. The Park Board is in charge of making a recommendation. Winnicker
agrees with Finley that the Park Board's responsibility is stewardship of park land in the City of
Lansing. Winnicker felt that the Board should be looking at the impact on the park system if this
property is sold off. The answer for Robert Johnson is the Park Board is not involved in how the
developer is chosen. It will be up to Council. There would be a specific plan and a specific time
frame for it to be accomplished.
Howard has walked the property, read the proposal 3 times and his concern is the price. He is
inclined to be in favor of selling the property and wants to make sure the City receives top dollar.
Wolf would like to go on record that 50' is not enough to preserve natural shoreline. He is not
opposed to the sale of the property but 100' of property retained by the river is a more appropriate
standard. This area should have some sort of open access to the Lansing resident such as a
fishing pier. Just the appearance that it is a private shoreline will deter people from even walking
down there and throwing a fishing line there. The density of the people per acre is also a
concern. Developments try to get a maximum amount of bodies per space.
James shares many of Wolf's concerns and feels the Board should walk the property as a group.
The Board should consider the future and if there will be green space left. James noted the
dollars may go to parks but then the department will be shorted in some other way. Reickel
PARK BOARD MINUTES -JULY 15, 1998 Page 4
noted that if this goes on the ballot, it would state the proceeds of the sale would go to parks. If it
did not state that, he doubts if it would pass. James noted that the monies would be subtracted in
another form.
Filice asked for the feeling of the Board and if a motion was to be made. Brockwell noted the
Board has heard the input from the speakers present and feels the Board should go to the Park
and walk the area as James suggests. Brockwell noted this-must be acted upon at the next
meeting.
MOTION: James moved this matter be tabled until the August 17, 1998 meeting so the Board
can tour the Grand River Park site before further action is taken; seconded by Wolf.
Motion carried (5-2 Howard and Alderfer opposed)
Filice requested a list of existing vegetation at the site. Director noted that there is no one in the
department that can be released at this point to survey the site. Filice asked Dorland if any
interested neighbors could consider doing a survey of native plants and grasses.
ROBERT JOHNSON, CHIEF OF LANSING POLICE DEPARTMENT
Chief Johnson was welcomed to the Park Board. The Chief explained some of the changes in the
Police Department, and expects they will result in positive changes in the parks. He does know
some of the changes are not being well received by the neighborhoods but he believes in the long
run these changes will be beneficial to all of the neighborhoods in the City and not just a few
neighborhoods that have had the luxury of having a community policing officer. Like every other
entity in city government, they have taken stock of their resources and put the focus on what is
most important. To him it is neighborhood patrols in every part of the City. The priority had been
in administrative functions and in non-police type of things. They are suffering administratively but
he would rather suffer their than in neighborhood patrol. They have increased deployment by
30-40 percent. Hopefully, that will show up in an increase in their ability to patrol the parks and to
know what is going on in the parks.
Filice thanked Chief Johnson for attending and noted that all Board members are very committed
to their individual communities. She reminded the group that the Board's task is the maintenance
and oversight of the park system and the effect that the restrictive budget has on the park system
as a whole. She requested he elaborate on the relationship between the Police and Parks
departments.
Johnson hoped it was one of collaboration. The issue is to have staff with the time to patrol the
parks and to make sure they can check them during high use times. The only way that will
happen is if there is time for the officers to do that. He remains convinced by pulling some of the
administrative functions and refocusing activities to patrol will make a tremendous difference.
Laudon noted there has been major vandalism in the parks in the past few months.
Reickel appreciated the Chief's attending this meeting. They have not had a chance to sit down
and meet to discuss park problems, but the Chief knows Reickel has concerns. Reickel did write
a letter regarding July 4 and there are concerns regarding the zoo. There were some severe
problems in Potter Park on 4th of July evening. As long as the dialog is open and continuing
between Parks and LPD, we can work with it. Now and before Chief Johnson's arrival, when
there is a problem, Reickel brings it to the precinct captain and their response has been fantastic.
Reickel thanked Chief Johnson for attending. Filice noted we appreciate the police presence
during high use times at both of our pools.
PARK BOARD MINUTES -JULY 15, 1998 Page 6
would like to see something appear in their newsletters. It should be known that if you walk your
dog in the park, you should have a container to dispose of waste.
James thinks that while some would like to see the ordinance enforced, other communities have
done other things. They have dispensers with plastic bags that can be thrown away after use.
This could be handled by a neighborhood grant/outreach program. It could also be done as part
of an Adopt-A-Park. James would like to see someone in the parks department do research on
those dispensers.
MOTION: Howard moved the Board adjourn; seconded by Laudon.
Motion carved.
Adjourned at 7:50 P.M.
Submitted by. r
Lee Ann Foreback, Park Board Secretary
Approved by the Park Board 9/16/98.
PARK BOARD MINUTES
August 19, 1998
MEMBERS PRESENT: Judith Mohay Filice, Robert Brockwell, Wilbur Howard (arrived 6:08),
Sally Laudon, John Pollard
MEMBERS ABSENT: Earl Wolf(excused), Mary James (unexcused) , 1 vacant position
OT#i�PR,SPISENT: Lola Arbaugh, Rachel Adams, Arthur Phillips, Floyd D Wright, James
Hepfer, Fred Adams, John H. Bublitz, Elizabeth Bublitz, Steve Hecker,
=- = Jim Bowers,.Lansing Boat Club; Robert Hubbell, Grand River
Development, LCC; Alan Wolfe, David Wiener, Rita Echt, Greater
Lansing Jewish Community; Charles Green; Kathy VanHulst; Fawn
`-"- Scott; R. Eric Reickel, Director of Parks and Recreation
CALL TO ORDER: 6:00 P.M., Foster Community Center
STATEMENTS OF CITIZENS
Lansing Jewish Community- Cemetery Policies
Alan Wolfe spoke to the Board regarding an agreement the Jewish Community had signed with
the-Lansing Cemeteries regarding Section P in Evergreen. The agreement indicated the stones
were to be flush. The group is requesting an amendment to the two contracts (Beth Olam and
Congregation Shaarey Zedic) to allow for the stones to be raised above ground level. The flush
stones are a problem. Lawnmowers run over them and mark the stones. It is also damaging to
cemetery equipment to run over the stones. Raising the stones would make Section P more
visible as a cemetery. Within their religious heritage it is customary that they visit the cemetery
and drop pebbles or stones as a indication that someone has visited that gravesite and that
person is not forgotten. The current policy allows flowers behind the foot stones so the
lawnmowers still must go around the stones. Raised stones shouldn't cause additional costs.
They request amendments to the contracts to allow the foot stones to be raised.
Brockwell asked when the agreement was signed. Director noted it was in place prior to his
arriving 9 years ago. Wolfe thought it might have been 15 years ago. Brockwell wondered if they
were raised at the time of the signing agreement. Wolfe noted it wasn't a problem at the time as
there were two other Jewish areas where raised stones were allowed. Those other areas are now
filled.
Wilbur Howard arrived.
Director explained he has been working with Dave Wiener, from the Mayor's Office, and Carol
Abbott from Cemetery Administration on this and requested the Board refer it to staff to work with
Mr. Wolfe and Mr. Wiener and come back to the Board at the September meeting. In the early
80's there was a no-growth policy at the cemetery. No new sections were to be opened. The only
exception was Section P at the request of the Jewish Community as Section K was filling up. The
Jewish Community contracts with their own grounds people and maintains Section K.
Dave Wiener spoke to the Board explaining the staff has been very sensitive and receptive. They
acknowledge the area has not been developed and looks very flat and barren. The group has
also offered to work with the City to beautify the area (planting trees, install water, etc.). The
present policy allows for plantings around the graves anyhow.
Park Board Minutes -August 19, 1998 Page 2
Howard wondered if the Board could just do something to give the staff the power to take an
agreement directly to the Mayor without waiting for the next Park Board. Brockwell feels the policy
was put in place to decrease maintenance but in effect it has infringed on the Jewish
Communities beliefs. Brockwell feels the policy should just be abolished.
MOTION: Brockwell moved staff review the original policy of 1978 and make
recommendations to the administration as pertains to Section P at Evergreen and
the agreements with the Jewish Community. Seconded by Laudon.
Motion carried.
GRAND RIVER PARK PROPERTY-tabled 5120198, 6/17198, 7/19/98
Filice welcomed the Boat Club to the meeting and expressed her personal condolences on the
loss of their esteemed Commodore.
James Hepfer noted at the time of the Planning Board hearing he was an executive board
member, but now he has been elected Commodore. He brought the statement from the Planning
Board record for the record and for the Board's review. He spoke on the issue of private use of
public land. He noted the group is a non-profit organization and a limited interest club. It is limited
by the Constitution and By-laws to a maximum of 250 families due to the size of the property.
There are just over 50 boat slips due to the amount of land available. Hepfer has asked for a
meeting with the Boat Club, the Olds family, Council members and Parks Board and others
involved to spend an afternoon discussing this issue. He noted the club is only using the part of
the property which is developed which is less than one third of the property in question.
Reickel requested an updated copy of the Boat Club's By-laws. Hepfer provided one at his
request.
Floyd Wright believes it would be wrong to sell land that has been dedicated as park land for the
use of the citizens of Lansing. He only knows of one case where a park was disposed of and that
park was way outside the limits of Lansing. He feels Grand River Park is being used all the time
by a great many people. He opposes the sale of any park land in the City of Lansing.
Arthur Phillips noted the Club's philosophy is that the Lansing Boat Club is providing the citizens
of Lansing a boating facility. The club always felt they were providing a facility much like a park.
It is acknowledged that they only have a 5 year lease. He noted many of the newspaper articles
are erroneous and downright pointed. He has been in the Club 15 years and they have not
turned away anyone. They have expelled one member who was endangering others with the
operation of his boat.
Rachel Adams stated her neighbor had enjoyed watching the boats from across the river. She
wanted to write a letter to let the Board know. A letter was read regarding her wish to have the
boat club remain for all to enjoy.
Fred Adams spoke on the Lansing Boat Club leased property. Mr. Olds visited the Club in 1941
and he was pleased with the work the club did removing stumps from the river while it was
lowered. (The stumps had been sawed off level with the top of the ice during the winter. They
were not visible when the ice melted and were a hazard for boaters. Club members dynamited
the stumps when the river was down, and attached cables to remove them. Public Service
Department used some of their big trucks and pulled the stumps to shore.) Adams noted Olds
advised the Club that it would be well cared for in the event the property was given to the City. An
Park Board Minutes -August 19, 1998 Page 3
offer was made by Mr. Olds for a gift of his property and an offer of$15,000 for the purchase of
the Gregory property which lies immediately east of the Olds property. The offer of both
properties was inseparable. Adams feels that Olds' statements and viewpoints should mean
something even if they do not mean anything from a legal standpoint. The City Aldermen
accepted the gift and agreed to use the land. They paid $15,000 for the rest of the land and it
was all to be known as Grand River Park and was to be continued to be used as a park by the
people of the City of Lansing. He does not find that it can be construed to mean it can be sold
and used for commercial purposes.
Lola Arbaugh, widow of the past Lansing Boat Club Commodore, John Arbaugh, spoke to the
Board. She noted Howard had commented at the Planning Board meeting that the sign by the
Lansing Boat Club entrance made people feel they were not welcome. The sign has been
removed and they have always tried to give anyone who comes in the feeling they may the next
boat club member. She can't say enough about how she feels about the Boat Club and that they
do want to remain on that site if possible.
Brockwell asked to have the Boating launch areas clarified. Reickel explained there is an old
launch on the Boat Club site that the ski club and many others use and there is the brand new
one on the Gregory property.
Reickel noted the property in question is basically the natural area along Lansing Road and Main
Street as you come into the park on the right-hand side. Howard stated the main issue is that this
is publicly owned property and the Lansing Boat Club is a non-profit corporation registered with
the state. There is a Board of Directors and it is not really public. It is a third category. Someone
from the group stated they were open to the public by a paid membership and an interest in what
the club stands for. Howard noted the group must realize they have a unique relationship to the
city but they are not public by general definition. The recently removed sign did not give the
impression it was public property. He was a member of the Lansing Sail Club and they have a
sign similar to the one that had been up. It was basically a keep out sign. Howard appreciates
the sign was removed.
Ms. Arbaugh noted they did not want to give that impression and have kept their fees lower all
through the years so anyone in the City could be a member of the Club.
MOTION: Brockwell moved to table this item; seconded by Laudon
Motion carried. (4-1 Pollard opposed)
Filice asked if the fee was still $50 per year membership. Hepfer noted the annual membership is
$100 and plus a $20 initiation fee. Filice wanted to know what the membership requirements and
qualifications are in the by-laws.
Reickel noted this item would not be on the agenda for action in September and that he had
spoken with Mr. Hepfer and asked him to call if he has any questions. Reickel will notify the
Lansing Boat Club when the item is on the agenda for action.
Hepfer spoke again stating the Lansing Boat Club is looking for some permanence at the site.
Filice thanked the group for attending.
Park Board Minutes -August 19, 1998 Page 4
BOARD MINUTES
The Park Board minutes of the July 15, 1998 were not available. Other department minutes were
received by the Board.
MOTION: Brockwell moved the other department board meeting minutes be received and
placed on file; seconded by Laudon.
Motion carried.
WASHINGTON PARK ARTIFICIAL ICE RINK FEES
The Park Board reviewed a memo from Don Ballard, Golf/Washington Ice Rink Manager,
requesting that the approved fee increase for the outdoor artificial ice rink not be implemented for
the coming season. It is felt that if fees are increased for the outdoor rink, it will reduce
participation. A large enough fee separation between the dome and the outdoor artificial rink will
encourage more people to skate outdoors and will not have an impact on our projected income.
Filice wondered why there are two separate fees for inside and outdoor skating. It does cost more
to operate the indoor. What we are recommending is lowering the fee for the outdoor rink to
make it more appealing. General skating does not go on at the same time at both locations. If
the-outdoor rink is open for public skating the dome is closed; if the dome is open for public
skating the outdoor rink is closed to the public.
MOTION: Brockwell moves the recommendation of Ballard for the outdoor artificial ice rink be
approved; Seconded by Howard.
Motion carried.
POTTER PARK ZOO EXPLORATION AND DISCOVERY CENTER/ENTRY PLAZA
An overview was presented pertaining to the status of the progress being made toward the
construction of the Exploration And Discovery Center/Entry Plaza. The construction drawings are
more than 50 percent complete with the goal of getting the bid package out for bid in September
with award in October and hoping to break ground November 1. In order to do this, the Board was
informed that a recommendation had to be made to Council to permit the department to go out for
bid as per their past resolution when they tabled this project in 1995.
The current estimated project cost is $3,520,785. Approximately $1,100,000 more than estimated
in 1995. The increase is due to an estimated 8 percent inflation per year over the three years as
well as some additional site and engineering costs. Funds available at this time are $2,298,101
resulting in funds needed of$1,222,684. These are all fluid figures as we really won't know what
the actual cost of the project will be until bids are received.
Brockwell noted nature education is extremely important to our inner city youth. They are
frequently amazed when presented with the natural world. Council at the time asked the Society
to raise half of the funds. They have fulfilled this obligation. He wishes it could be a joint
community project but it is not and it is not going to be. He would like to see it move forward.
One of the concerns is regarding the trees that will come down. There are 61 trees north of the
curb scheduled to be removed. They will be replaced with 45 trees. The thing to understand is
this is a declining forest which is under stress.
Park Board Minutes -August 19, 1998 Page 5
MOTION: Brockwell moved the Board recommend to the Mayor to request that Council
authorize the Parks and Recreation Department to advertise for bids; seconded by
Howard.
Motion carried (4-1 Pollard opposed).
The Director will request that Council waive the policy that requires funds for projects be identified
bids are put out. Once the bids are tabulated, Director will make recommendation as to where
additional funds can be identified or whether we may have to scale back the project.
DIRECTOR'S REPORT
Michael Smith from the Planning Board provided a cover of"View Two Plus" magazine with his
photo of Cooley Gardens on the Cover. Mr. Smith wrote a letter praising gardener, Eric Stinson
for his helpfulness.
The next meeting will be September 16 at 7:00 P.M. at Scott Center.
BOARD MEMBER COMMENTS
Howard noted that at L & L Days at the Zoo the Howard/Jenkins clan took approximately 42
children to the zoo. He commended the entire operation. There was parking at Sycamore Park
with a shuttle. It was done right and it was a good day for the zoo.
GRAND RIVER PARK- additional comments.
Pollard noted that the Grand River Park issue has been one of the most confusing issues to come
to the Board. This will be a matter of a vote of the people before it can be sold because it is
dedicated park land. The issue of the Lansing Boat Club and their lease has nothing to do with
the sale of the property. .Pollard noted there are people who don't even know where the park is
but they don't want to sell it. Pollard doesn't feel $1 million is a lot in the scheme of things to the
City of Lansing.. Also that funding is not dedicated for park land without it being taken from some
other source for the department. The Board's job is to protect the green space. He will never vote
for the sale of this park.
Filice applauds Pollard's sentiments and hopes he expresses his opinions at the next meeting.
Fawn Jones noted the issue has been tabled for some time. She is concerned that Frances Park
might be lost with development along that area or Riverfront Park with development. She has
heard the rumors that this would happen. She feels that it is good that the development is partial
and just for certain sections.
Filice noted the Board has been gathering information and trying to determine what the future of
the park for the 21" century should be. There will be more discussions.
MOTION: Howard moved the meeting be adjourned; seconded by Laudon.
Motion carried.
Meeting adjourned at 7:20 P.M.
Submitted by:
Lee Ann Foreback, Park Board Secretary
Approved by the Park Board 9/16/98.
PARK BOARD MINUTES
September 16, 1998
MEMBERS PRESENT: Wilbur Howard, Judith Mohay Filice (8:10 P.M`)`,' R`ober (' j?- C I
Brockwell, Sally Laurion, John Pollard ; r :I G CITY CLERK
:r! +J
MEMBERS ABSENT: Earl Wolf (excused), Mary James (excused) , 1 vacant position
OTHERS PRESENT: James Hepfer, Fred W. Adams, Arthur Phillips, Lansing Boat
Club; Floyd D. Wright, Fred W. Adams, Arthur Phillips, citizens;
Harry Hepler, Race Street Development; Paul Dykema, Forestry
Manager, R. Eric Reickel, Director of Parks and Recreation
CALL TO ORDER: 8:04 P.M., Scott Center, 125 W. Main St.
Wilbur Howard chaired the meeting.
STATEMENTS OF CITIZENS
Jim Hepfer, Commodore of the Lansing Boat Club, noted Lansing Boat Club does not
have a lease and he would like this resolved.
Fred Adams stated that the group used to have a long lease, then it was five years and
now he understands it will be much shorter if one is granted. Reickel asked where Adams
received that information as there has been no discussion. Adams received his
information through "the rumor mill." Adams also stated he had heard rumors that the
MSU Rowing Club and the Oar and Paddle Clubs have 99 year leases.
Fawn Scott noted that she does not want any further development of any kind. She has
fears of losing Riverfront Park or Potter or Frances. She doesn't want this to be the
beginning of a trend and doesn't want to lose our parks.
Kathy Van Hulst added that she agreed with Fawn Scott.
Judy Filice arrived at 8:10 P.M.
Howard asked if the other two groups had 99 year leases. Reickel stated they did not and
the leases were on file at our office (also in the City Clerk's Office). Howard noted there is
no animosity toward any group and wondered-about the lease process and if it started with
the Board. Reickel noted the Board may make a recommendation. Howard noted the land
belongs to the City of Lansing and the group is a tenant. Even if there are differing views
on various issues, the Club will be treated fairly.
Hepfer explained it bothered the group when the idea of selling the property came up that
no one made an effort to contact them to discuss options.
Filice noted that it must be investigated as to what would be best for this piece of property.
She was most impressed by the relationship between various groups who are using the
river such as the Lansing Boat Club, the Oar and Paddle Club, the MSU Ski Club and the
Park Board Minutes - September 16, 1998 2
MSU Crew. Considering the difference in generations, it is wonderful how well all the river
users and lovers of the river have managed to work together for mutual interest and
benefit.
BOARD MINUTES
MOTION: Brockwell moved the Board adopt the Park Board minutes of July 15 and
August 19, 1998 as presented; seconded by Laurion.
Motion carried.
CONSTRUCTION OF DECK OVER PARK PROPERTY 1131 RACE STREET (BURCHARD
PARK)
This property is located in north Lansing by the dam. It's the old building near the bridge.
Harry Hepler is renovating this site with one of the buildings converted into a restaurant.
A drawing was available detailing what Mr. Hepler would like to do to provide outside
dining. Brockwell asked if it extended over the boardwalk. It is even with the river walk.
Owners of this site had provided an easement to the river for the River Trail years ago.
Approval of this decking would be in a cooperative spirit. Mr. Reickel stated that this is a
grassy area and doesn't serve any park purpose at this time. A fair compensation will be
determined by the Development Division and City Attorney when the license is issued.
MOTION: Brockwell moved the Board recommend to the Mayor that the City of Lansing
enter into a license with Harry Hepler to allow this decking to be constructed
over park property; seconded by Filice.
Motion carried.
(Additional comments later in meeting)
URBAN FORESTRY MASTER PLAN AND OPERATIONS REVIEW
Paul Dykema, Forestry Manager, presented the plan which was prepared by Davey
Resource Group in June of 1998. Some highlights of the plan included the team effort that
went into responding to the storm of last fall. Also noted was the species composition for
Lansing includes an over abundance of Maple trees and the efforts to diversify this are
crucial. Utilities were also discussed and trying to lengthen the life cycle of some of the
trees. Our forest is particularly young and will progress through its life cycle in the next 50
to 60 years resulting in many mature trees. It is important that we continue trimming and
doing the things we are now to strengthen the trees as much as possible. Occasionally
we are at odds with the utility companies. They trim to get the limbs away from the power
lines which does not strengthen the tree. Dykema explained the life cycle of a tree is
extended by pruning at a 10 year rotation. Currently we are at 15 to 18 years. There is
also a vacancy factor of positions that are not filled. It is difficult to find qualified
applicants as local competitors are paying more than the City of Lansing. The value of a
nursery was discussed. Also, the tree inventory/management program was discussed
along with the usefulness of various software packages. Data entry is difficult with no
clerical support at Oak Park. There is still the backlog of the storm last fall. The storm
pointed out the strengths and weaknesses of the emergency management plan.
Park Board Minutes - September 16, 1998 3
Brockwell read the wood was given to a wood dealer. Dykema noted that in the last two
years they have put out requests for bids three times and received no response. At the
present time Forestry is satisfied to dispose of the wood at no charge. Brockwell asked if
the City trees were catalogued. Dykema responded the 35,000 street trees are pretty well
catalogued but the park trees are not. Brockwell wondered if MSU students might be able
to help. Discussion also occurred as to the problems in hiring new forestry workers and
possible solutions.
Filice expressed concern about the number of trees that will be eliminated with the
construction of the Exploration & Discovery Center/Entry Plaza. Dykema noted the Park
Board and Council have decided the Exploration & Discovery Center/Entry Plaza should
move forward. This is an over mature forest area. The best thing to do is clear the area
and keep the construction/supplies/equipment as localized as possible to eliminate
damage and keep the elimination of trees as small as possible. Pollard noted that with
more people in the area will put the trees under more stress. He noted that he is not
against the zoo but he is concerned about the trees and the park. This is a prime concern
for him. Dykema explained that currently we are attempting to channelize people and
keep them on the hard surfaces that have been established. Several years ago a
consultant was hired to address our worst case problems and we have been addressing
those problems at the park. Reickel noted that there is a continual balancing act in a park
system with conflicting uses.
Filice also wondered if there was a push to sell Willoughby and expressed an interest in
the status of the trees. Reickel noted Willoughby is not a dedicated park that is not within
the City limits that is available if a developer wishes to purchase this parcel. Dykema
noted this is a nice site but there is nothing of overwhelming quality or uniqueness at this
site.
Filice asked if there is an inventory of the forest at the Grand River Park site or is there
one planned. Dykema noted this may be worthy of following Brockwell's suggestion of
contacting MSU to see if there are students that may be interested in this type of project.
Filice asked how this can be assured of happening. Howard inquired if this was a priority
for the Forestry section.
MOTION: Filice moved that a tree inventory be part of the study taking place for Grand
River Park; Brockwell seconded.
Motion carried.
MOTION: Brockwell moved this study be referred to the Mayor and Council for their
information; seconded by Pollard.
Motion carried.
CONSTRUCTION OF DECK OVER PARK PROPERTY 1131 RACE STREET (BURCHARD
PARK)
- additional comments
Harry Hepler arrived late to the meeting and the Board had already recommended
Park Board Minutes - September 16, 1998 4
approval of the decking over park property. Hepler explained the plans for the area and
some of the construction difficulties. Reickel noted the north end has undergone a
tremendous change. If the Board has not been in the area lately, they should make a trip.
RIVER TRAIL WEST PHASE II GRANT EXTENSION
The existing Michigan Department of Natural Resources Grant for the development of the
River Trail from Spring Street to Elm Street is scheduled to expire on December 31, 1998.
Due to the difficulties in securing easements, rerouting of the trail alignment and the
desire to bid not only this section but the portion from Elm to Moores, the project has been
delayed. With bidding to occur this winter and construction next summer, the grant needs
to be extended until December 31, 1999.
MOTION: Brockwell moved the Board recommend extension of the grant as noted,
seconded by Laurion.
Motion carried.
MICHIGAN AVENUE PARK WATER LINE EASEMENT
An easement through Michigan Avenue Park for a water main adjacent to Michigan
Avenue that was granted by the City of Lansing to Delta Charter Township in 1989 is no
longer needed by Delta Township. All of Delta Township's water is now provided and
delivered from Lansing's Board of Water and Light. Delta no longer receives water from
Lansing Township which required this water main. Since the 12 inch water main within the
easement has many years of service life remaining, Delta Township would like to transfer
ownership of that pipe to Lansing Township for use in their West Side Water System.
MOTION: Filice moved the Board recommend to the Mayor approval of the transfer of
ownership of the pipeline and easement to Lansing Township for use in the
westside water system; seconded by Brockwell.
Motion carried.
POYET PARCEL ACQUISITION LAND TRUST GRANT
The City has been notified by the Michigan Department of Natural Resources of being the
recipient of a $900,000 grant to purchase 31 acres of land located immediately east of the
new Hope Soccer Complex. The land is home for some second growth as well as mature
stands of Oak, Maple and Beech through which the Sycamore Creek flows. This site is
similar to Scott Woods in many respects. The proposed routing of the River Trail south is
to traverse through this site.
MOTION: Brockwell moved the Board recommend to the Mayor acceptance of the
grant with the match to come from the 2000 millage; seconded by Filice.
Motion carried. (4-1 Pollard opposed)
Pollard does not wish to commit future millage funds. Pollard wants to know how much of
the future millage funds will be committed prior to 2000. Pollard wants to review what has
Park Board Minutes - September 16, 1998 5
been proposed and what is committed. Reickel noted the FY 2000 CIP will be presented
during the budget sessions of Park Board this fall.
DIRECTOR'S REPORT
The Director updated the Board on the Ferris Park Reclamation project and on the Hope
Soccer Complex (Aurelius Road).
The Board also received information regarding thank you notes received for the Concert in
the Parks series and the Foster Community Center Kids Kamp, a memo to the Mayor on
the Exploration and Discovery Center/Entry Plaza, Special Event Calendar Update as of
9/10/98, Michigan Municipal Review article on The Tollgate Wetlands Stormwater
Management Project.
MOTION: Filice moved to adjourn the meeting; seconded by Laurion.
Motion carried.
Meeting adjourned at 9.35 P.M.
Minutes transcribed by Rachel Bahl.
Submitted byf�ai ��—� ��
Lee Ann Foreback, Park Board Secretary
Approved by the Park Board 11/18/98.
FOR INFORMATION ONLY - N( UORUM
PARK BOARD NOTES
October 21, 1998
No quorum for meeting.
MEMBERS PRESENT: Judith Mohay Filice, Robert Brockwell, Mary James, ,John Poll rY f
MEMBERS ABSENT: Earl Wolf (excused), Wilbur Howard (excused), Sally Laurion
(excused), 1 vacant position
OTHERS PRESENT: James Hepfer, Lansing Boat Club, Fred W. Adams, Floyd D.
Wright & Ed Carpenter, Citizens, Merlyn Allen & Elizabeth
Homer, Turner Dodge, Dorothy Jones, Moores Park
Neighborhood, Murdock Jemerson, Manager of Leisure and
Recreational Services, R. Eric Reickel, Director of Parks and
Recreation
CALL TO ORDER: 7:00 P.M. Scott Center, 125 W. Main St.
STATEMENTS OF CITIZENS
Fred Adams asked if the re-zoning at Hunter's Ridge will affect the City of Lansing's
obligation to provide right of ingress/egress to the Lansing Boat Club property? Adams
was referred to the Planning Board or City Council. Parks and Recreation has not been
consulted on the matter.
Adams also asked if the Poyette property being purchased by the Department will be used
for park purposes or if we have intentions of selling it later? The Director noted the
intention was always to use this property for the River Trail and that was the only intended
use.
Adams inquired if the Department was acquiring lands or easements along Sycamore
Creek? Reickel noted that the department will always obtain easements along riverfront
property when available. Poyette had approached the City with an offer of selling the land.
James Hepfer challenged the board on behalf of the Lansing Boat Club to come up with a
site use plan for Grand River Park so it will remain a park to be utilized by the public.
Judith Filice noted the Department is working on a plan to be discussed by the Board and
presented to the Mayor. Reickel responded the area is currently being looked at to
determine what uses the park could have and what could be used or not used involving the
15 acres that have been an issue. All these scenarios are on the parks work program.
Adams inquired if any of these items include not continuing the lease held by the Lansing
Boat Club. Mr. Reickel responded the City will take into consideration the Boat Club along
with other scenarios. Filice assured the members of the Club that they would be informed
of meetings as a wide variety of citizen input would be desired.
James Hepfer stated the Boat Club is very concerned that they will be pushed off the end
of the earth and forgotten about. The club does not have many economic options, as it is
a nonprofit organization, and would like to be considered in anything that is done. Reickel
Park Board Notes - October 21, 1998 2
noted the club must work with the City, be more cooperative and less narrowly focused.
The prevailing attitude for the City and the Club should be what can we do to be partners
and not what can we do to stop you. He also stated that the three interested parties that
came to the department with their proposals for use of the land have been informed that
their proposals are no longer under consideration by the City.
Floyd Wright asked if the City had a timetable set for this proposal? Reickel responded
this will not go on indefinitely although he could not set a date on it. It will be done with
grace and input from the community. Reickel noted the group is welcome to attend the
Park Board but if there is something on the agenda pertaining to the property, the Boat
Club will be notified.
Mary James asked how many years ago the five-year master plan was adopted. Reickel
replied it has been three years. James noted the Five Year Master Plan is completed
every five years. Citizens are welcome to come to the master plan meetings and request
Grand River Park be given a priority.
SEPTEMBER 16, 1998 BOARD MINUTE DISCUSSION
Judith Filice stated she had suggested at the last meeting that an inventory be made of the
trees at Grand River Park and the question arose as to what the correct process would be
to do this. Director replied he had not yet pursued this request but it will be handled.
John Pollard noted there are four reasons why he is against putting in a new plaza at
Potter Park. 1) The forestry department will be replacing 61 mature trees with 45 little
trees, which will still be under stress with people walking around them. 2) There is still a
traffic safety issue because of cars coming in off Pennsylvania. 3) Anytime we increase
capital expenditures at Potter Park, we increase the subsidy the following year. 4) Why we
are committing so much money into Potter Park when there continues to be discussion of
regionalizing the zoo.
PRESENTATION BY FRIENDS OF TURNER-DODGE HOUSE
Merlyn Allen and Ed Carpenter spoke to the board on behalf of the Friends of Turner-
Dodge. They, along with Liz Homer and Murdock Jemerson, presented a plan to amend
the Master Plan of Turner Doge House to include two new facilities—a Carriage House and
a Visitor Information Center. They are asking that these facilities be included in the capital
improvement requests for the Department to establish Turner Dodge House as the
citywide focal point for Lansing's local history. Packets were distributed to all containing
information on the process for achieving this goal.
Robert Brockwell questioned the architectural design of the Visitation Center as the
information notes it would not bear any historical significance in its architecture. Carpenter
explained the Carriage House and the Visitation Center would look similar to the house.
John Pollard and Mary James noted their concerns regarding the funding as to the costs of
building and operating this facility. James noted we do not have enough money nor the
Park Board Notes - October 21, 1998 3
capability to take care of the buildings and parks we own now.
Carpenter stated that the Friends of Turner Dodge are simply presenting the idea to the
Parks Board and they are not asking for a recommendation at this time.
James noted she was happy to hear Carpenter state that the plan for the Turner Dodge
Carriage House suggests a connection between the education of children throughout the
community with the proposed idea of the re-creation of the Carriage House.
GIFT OF LAND ADJOINING JONES LAKE PARK
MOTION: Robert Brockwell recommended the acceptance of the donation of land
adjacent to Jones Lake; seconded by John Pollard.
Motion carried. (Not a quorum - must be acted on at 11/18/98 meeting)
PET GUIDELINE INSERT FOR PROGRAM GUIDE
Reickel informed the Board that pet guidelines would appear in the next Community
Activities Guide so people will become more aware of rules and pet etiquette.
EXTREME SPORTS PARK
There was unbelievable press coverage from the Lansing State Journal and the
remarkable attendance at Foster Community Center for the meeting on a sports park. The
handouts from the meeting have been compiled and the results will be given to board
members at the next meeting. The first task force meeting is scheduled for November 4 at
Foster Center where the attendees will be broken down into five different groups. Almost
all of the negativity for this concept has come from concerns of it being erected at Ranney
Park.
INFORMATION
Reickel noted that Boo at the Zoo was going on 10/24 & 25, 1 Oa.m. to 5:00 p.m. and is
being sponsored by Sparrow Hospital.
Reickel mentioned the problems that occurred with the Hmong New Year celebration held
at Frances Park. More people attended the event than the department was told and there
was trash and litter strewn everywhere. Judith Filice stated she was concerned with this
event and the problems that arose. She suggested maybe having this event at another
location next year or encouraging them to have their own security.
Meeting ended at 8:30 P.M.
Notes transcribed by Rachel Bahl.
PARK BOARD AGENDA
November 18, 1998
BOARD MEMBERS: Judith Mohay Filice, Robert Brockwell,Wilbur Howard, Mary James,
Sally Laurion, John Pollard, Earl Wolf (1 vacancy)
CALL TO ORDER: 7:00 P.M. SCOTT CENTER, 125 W. MAIN ST.
1. ADDITIONS/DELETIONS TO THE AGENDA
2. STATEMENTS OF CITIZENS - The public may address the Board on agenda and
non-agenda items. Comments should be limited to five minutes on any single it
3. BOARD MEETING MINUTES
* A. September 16, 1998 Park Board Minutes (distributed with 10/21/98 packet)
B. October 21, 1998 Park Board Notes - for info only - no quorum
C. Receive Other Department Board Meeting Minutes
4. OLD BUSINESS
* A. Gift of Land Adjoining Jones Lake Park (distributed with 10/21/98 packet)
(REQUIRES ACTION 11/18/98 WITH QUORUM OF BOARD)
5. NEW BUSINESS
A. Ethics Training for Board Members (video tape - bring booklet in packet)
* B. MRPA Annual Conference Reception
* C. Grant Requests t`
* D. New Programs
* E. CIP --
r �ti • �
6. DIRECTOR'S REPORT
A. Pet Guideline Insert for Program Guide (discussed 10/21/98)
B. Extreme Sports Park Update c
7. INFORMATION
A. Neighborhood Grant Program - info meeting 11/19 7:00 P.M. Letts Center
B. Special Events Calendar Update of 10/19/98
C. Memo to Mayor 10/30/98 - Update on River Trail East Extension Project
8. REMARKS BY BOARD MEMBERS
* REQUIRES BOARD ACTION
TABLED ITEMS
Grand River Park Properly
PARK BOARD NOTES
October 21, 1998
No quorum for meeting.
MEMBERS PRESENT: Judith Mohay Filice, Robert Brockwell, Mary James, John Pollard
MEMBERS ABSENT: Earl Wolf (excused), Wilbur Howard (excused), Sally Laurion
(excused), 1 vacant position
OTHERS PRESENT: James Hepfer, Lansing Boat Club, Fred W. Adams, Floyd D.
Wright & Ed Carpenter, Citizens, Merlyn Allen & Elizabeth
Homer, Turner Dodge, Dorothy Jones, Moores Park
Neighborhood, Murdock Jemerson, Manager of Leisure and
Recreational Services, R. Eric Reickel, Director of Parks and
Recreation
CALL TO ORDER: 7:00 P.M. Scott Center, 125 W. Main St.
STATEMENTS OF CITIZENS
Fred Adams asked if the re-zoning at Hunter's Ridge will affect the City of Lansing's
obligation to provide right of ingress/egress to the Lansing Boat Club property? Adams
was referred to the Planning Board or City Council. Parks and Recreation has not been
consulted on the matter.
Adams also asked if the Poyette property being purchased by the Department will be used
for park purposes or if we have intentions of selling it later? The Director noted the
intention was always to use this property for the River Trail and that was the only intended
use.
Adams inquired if the Department was acquiring lands or easements along Sycamore
Creek? Reickel noted that the department will always obtain easements along riverfront
property when available. Poyette had approached the City with an offer of selling the land.
James Hepfer challenged the board on behalf of the Lansing Boat Club to come up with a
site use plan for Grand River Park so it will remain a park to be utilized by the public.
Judith Filice noted the Department is working on a plan to be discussed by the Board and
presented to the Mayor. Reickel responded the area is currently being looked at to
determine what uses the park could have and what could be used or not used involving the
15 acres that have been an issue. All these scenarios are on the parks work program.
Adams inquired if any of these items include not continuing the lease held by the Lansing
Boat Club. Mr. Reickel responded the City will take into consideration the Boat Club along
with other scenarios. Filice assured the members of the Club that they would be informed
of meetings as a wide variety of citizen input would be desired.
James Hepfer stated the Boat Club is very concerned that they will be pushed off the end
of the earth and forgotten about. The club does not have many economic options, as it is
a nonprofit organization, and would like to be considered in anything that is done. Reickel
Park Board Notes - October 21, 1998 2
noted the club must work with the City, be more cooperative and less narrowly focused.
The prevailing attitude for the City and the Club should be what can we do to be partners
and not what can we do to stop you. He also stated that the three interested parties that
came to the department with their proposals for use of the land have been informed that
their proposals are no longer under consideration by the City.
Floyd Wright asked if the City had a timetable set for this proposal? Reickel responded
this will not go on indefinitely although he could not set a date on it. It will be done with
grace and input from the community. Reickel noted the group is welcome to attend the
Park Board but if there is something on the agenda pertaining to the property, the Boat
Club will be notified.
Mary James asked how many years ago the five-year master plan was adopted. Reickel
replied it has been three years. James noted the Five Year Master Plan is completed
every five years. Citizens are welcome to come to the master plan meetings and request
Grand River Park be given a priority.
SEPTEMBER 16, 1998 BOARD MINUTE DISCUSSION
Judith Filice stated she had suggested at the last meeting that an inventory be made of the
trees at Grand River Park and the question arose as to what the correct process would be
to do this. Director replied he had not yet pursued this request but it will be handled.
John Pollard noted there are four reasons why he is against putting in a new plaza at
Potter Park. 1) The forestry department will be replacing 61 mature trees with 45 little
trees, which will still be under stress with people walking around them. 2) There is still a
traffic safety issue because of cars coming in off Pennsylvania. 3) Anytime we increase
capital expenditures at Potter Park, we increase the subsidy the following year. 4) Why we
are committing so much money into Potter Park when there continues to be discussion of
regionalizing the zoo.
PRESENTATION BY FRIENDS OF TURNER-DODGE HOUSE
Merlyn Allen and Ed Carpenter spoke to the board on behalf of the Friends of Turner-
Dodge. They, along with Liz Homer and Murdock Jemerson, presented a plan to amend
the Master Plan of Turner Doge House to include two new facilities—a Carriage House and
a Visitor Information Center. They are asking that these facilities be included in the capital
improvement requests for the Department to establish Turner Dodge House as the
citywide focal point for Lansing's local history. Packets were distributed to all containing
information on the process for achieving this goal.
Robert Brockwell questioned the architectural design of the Visitation Center as the
information notes it would not bear any historical significance in its architecture. Carpenter
explained the Carriage House and the Visitation Center would look similar to the house.
John Pollard and Mary James noted their concerns regarding the funding as to the costs of
building and operating this facility. James noted we do not have enough money nor the
Park Board Notes - October 21, 1998 3
capability to take care of the buildings and parks we own now.
Carpenter stated that the Friends of Turner Dodge are simply presenting the idea to the
Parks Board and they are not asking for a recommendation at this time.
James noted she was happy to hear Carpenter state that the plan for the Turner Dodge
Carriage House suggests a connection between the education of children throughout the
community with the proposed idea of the re-creation of the Carriage House.
GIFT OF LAND ADJOINING JONES LAKE PARK
MOTION: Robert Brockwell recommended the acceptance of the donation of land
adjacent to Jones Lake; seconded by John Pollard.
Motion carried. (Not a quorum - must be acted on at 11/18/98 meeting)
PET GUIDELINE INSERT FOR PROGRAM GUIDE
Reickel informed the Board that pet guidelines would appear in the next Community
Activities Guide so people will become more aware of rules and pet etiquette.
EXTREME SPORTS PARK
There was unbelievable press coverage from the Lansing State Journal and the
remarkable attendance at Foster Community Center for the meeting on a sports park. The
handouts from the meeting have been compiled and the results will be given to board
members at the next meeting. The first task force meeting is scheduled for November 4 at
Foster Center where the attendees will be broken down into five different groups. Almost
all of the negativity for this concept has come from concerns of it being erected at Ranney
Park.
INFORMATION
Reickel noted that Boo at the Zoo was going on 10/24 & 25, 10a.m. to 5.00 p.m. and is
being sponsored by Sparrow Hospital.
Reickel mentioned the problems that occurred with the Hmong New Year celebration held
at Frances Park. More people attended the event than the department was told and there
was trash and litter strewn everywhere. Judith Filice stated she was concerned with this
event and the problems that arose. She suggested maybe having this event at another
location next year or encouraging them to have their own security.
Meeting ended at 8.30 P.M.
Notes transcribed by Rachel Bahl.
PARK BOARD MINUTES
NOVEMBER 18, 1998
MEMBERS PRESENT: Judith Mohay Filice, Robert Brockwell, Wilbur Howard, Sally
Laurion, John Pollard, Earl Wolf, Mary James
OTHERS PRESENT: Floyd D. Wright, Fred Adams, Dorothy Jones, Carol Webster,
Potter Park Zoological Society, R. Eric Reickel, Director of Parks
and Recreation
CALL TO ORDER: 7:07 p.m., Scott Center, 125 W. Main St.
STATEMENTS OF CITIZENS C.s " I i
Lansing Boat Club Concerns =t -
Floyd D. Wright asked that he be informed of the location, date and time of the Park pod'
meetings. The Director noted the meetings are held on the third Monday Wednesday of=
every month and agendas are available in the main Parks and Recreation Department office
the Monday prior to the meeting and in the City Clerk's Office.
Fred W. Adams, a member of the Lansing Boat Club, spoke about his concern regarding
there not being a lease with the City for the land the boat club occupies. They have sent their
lease money into the City Attorney. He complimented the friendliness and cordialness of the
Park Board members. Reickel stated there currently is no timetable set regarding a
recommendation for the use of the 15 acres in question. Reickel noted the club is on a day-
to-day basis and the City is not going to renew the lease until it is determined how the park is
going to be used.
Floyd Wright asked what the boat club's obligations are? Reickel requested the members of
the Boat Club put their concerns/questions in writing. The Director will then take them to the
Law Department for answers.
Filice requested the Board be informed as to when the Grand River Park issue will be
scheduled in the upcoming year and noted the Lansing Boat Club members are to prepare
questions regarding their lease, taxes and other concerns between now and the December
meeting.
Extreme Sports Park
Dorothy Jones commented she likes the looks of what was in the newspaper. She can
understand the concern of the people who happen to live next door to Ranney Park. She
suggested putting some green along the east side of Ranney Park between the edge of the
park and the East Lansing residents so that if Ranney Park is chosen, there would be a
buffer zone started. Reickel noted are currently trees from Burlington Coat Factory all the
way down to Grand River.
Mr. Reickel informed the board that five committees had been created including Finance,
Site, Safety, Administration and Design. The people who volunteered to serve on these task
force committees are investigating the proposed Extreme Sports Park. The committees are
working independently and should have a preliminary report by December 2.
Park Board Minutes - November 18, 1998 Page 2
BOARD MINUTES
MOTION: James moved the September 16 board meeting minutes be adopted;
seconded by Brockwell.
Motion carried.
The Board received minutes of other department advisory boards meeting.
OLD BUSINESS - GIFT OF LAND ADJOINING JONES LAKE PARK
MOTION: Brockwell moved the motion made at the October meeting to accept the
donation of land adjacent to Jones Lake be reconfirmed; seconded by Pollard.
Motion carried.
POTTER PARK ZOOLOGICAL SOCIETY-CAROL WEBSTER
This is the sixth year of Potter Park's Wonderland of Lights. It takes over 120 docents and 80
volunteers to design, build/set-up, maintain, take down, store and host this event for every
evening of the 37 evenings of Wonderland of Lights. There are 37 musical groups that will be
at the zoo during these evenings. Eleven communities are also hosting an evening. The
admission fee is $1.00 per person (3 years and over). This revenue is divided among the city,
zoo and the society.
NEW BUSINESS - ETHICS TRAINING FOR BOARD MEMBERS
The board reviewed the ethics manual. They did not view the video tape due to technical
difficulties. It will be viewed at the next Board meeting.
MRPA ANNUAL CONFERENCE RECEPTION
MOTION: Brockwell moved the board act as host for the MRPA Community Service
Award reception at the Michigan Historical Museum reception on Wednesday
January 20 from 6:00 P.M. until 8:30 P.M.; seconded by Pollard.
Motion carried.
Filice requested correspondence directed to her be sent to her immediately. Reickel
responded it was to have been sent to her and that this was the administration's copy for
board information. Filice had not received the original correspondence.
GRANT REQUESTS
Reickel explained the grant process. An outline of potential projects was given to the board
members. Projects included River Trail - Kalamazoo to Clippert (ISTEA); Conrail Railroad
ROW Acquisition - Consumers Spur; Conrail ROW Acquisition - Riverfront Park, Davis
Baseball Complex (MNRTF); Kircher Improvements, Cherry Hill Launch and Deck
(Waterways). All of the proposed grant requests are in the five year master plan as required.
The Director briefly explained all of the grants to the board members. He did not recommend
the Conrail acquisition at this time due to some outside issues Conrail is currently
experiencing.
Park Board Minutes - November 18, 1998 Page 3
Director also noted that he was contacted by the DNR and was told that the grant would have
to be returned for the River Trial extension to Moores Park if it was not completed by June 30,
1999. In follow-up discussions they have asked to have our timetable put in writing, note
where we will be on this project as of June 30, 1999, and what the completion date will be.
MOTION: Brockwell moved the Board recommended applying for the following grants:
1) River Trail- Kalamazoo to Clippert (ISTEA) Grant $85,000 - Local Match
$35,000, 2) Conrail Railroad R.O.W. Acquisition- Consumer Energy Spur
(MNRTF) Grant $135,000 - Local Match $45,000, 3) Cherry Hill Launch, Dock
and Parking Lot (Waterways) Grant $120,000 - Local Match $30,000,
4) Kircher Improvement (Michigan Recreation Bond) Grant $285,000 - Local
Match $95,000, 5) Davis Baseball Complex (Michigan Recreation Bond) Grant
$228,000 - Local Match $76,000; seconded by Howard.
Motion carried. (6-1 Filice opposed)
NEW PROGRAMS
The Director explained the new programs that were submitted. General fund included 1) After
School Recreation Programming $12,413; 2) Extension of Seasonal Employees for Park
Mowing (includes wages, fringe benefits and uniforms) $21,509; 3) Construction Inspector to
Full Time (includes benefits, supplies, S-10 pickup truck and fuel @ $65,038 less FY 99
budgeted contract position of$6,000) $59,038. Cemetery Fund included an increase in
seasonal employees $30,443. Potter Park/Zoo Fund included an additional seasonal
$14,890. Golf Fund included two additional seasonals $20,775.
The Board had several questions regarding the after school programming including availability
of site, transportation and equity in pay between workers dealing with children versus workers
cutting the grass. A comment later in the meeting centered around the location of the
program at Gardner and why not one at every middle school. This would be a pilot program.
MOTION: Howard moved the board recommend the new programs as presented be
submitted to the Budget Division with the expressed concern that the after
school program may be a duplication of programs and/or facilities and that the
inequity in wages between be investigated; seconded by Laurion.
Motion carried. (6-1 Filice opposed)
CIP
Capitol Improvement Projects were submitted and discussed. Howard asked about the
Groesbeck access and noted it would be a safer access to the course. Filice is concerned
about the design of the Frances Shoreline. Reickel the design can be presented to the Board
for their information in January. Pollard asked that the restrooms at Waverly Golf Course be
modernized. James asked if these items are included in the five year plan. Director noted all
grant matches are in the five year plan and the remainder are in the plan.
MOTION: Brockwell moved the Board recommend the CIP as presented and attached;
seconded by Pollard.
Motion carried. (6-1 Filice opposed).
GROESBECK STARTER HOUSE
The starter House burned this spring and the insurance settlement is still in process. There
has been a design/build proposal in process. Reickel explained the staff would prefer to have
Park Board Minutes - November 18, 1998 Page 4
the starter house patio area enclosed to make it a full spring/summer/fall facility. The Board
understands the dollars for the enclosure have not been identified and that other sources of
funding will have to be located.
MOTION: Brockwell moved the Board supports a fully enclosed all-weather facility if at all
possible for the Starter House at Groesbeck Golf Course; seconded by
Howard.
Motion carried. (6-1 Howard opposed)
DIRECTOR'S REPORT
Pet Guidelines will be published in the winter program brochure. A new Landscape Architect,
Tanya Moore, has been hired. Information was sent to the Board on the Neighborhood Grant
Program, Sprecial Events Calendar Update of 10/19/98 and a memo to the Mayor 10/30/98
Updating on the River Trail East Extension Project. An overview of the extreme sports park
was given earlier.
BOARD MEMBER COMMENTS
James wondered if any other board members viewed the meteor showers. Brockwell was
only one.
Submitted by: SAS
Lee Ann Foreback, Park Board Secretary
Approved 12/16/98.
ATTACHMENT - 11/18/98 PARK BOARD
MINUTES
CAPITAL IMPROVEMENT PROJECTS FY 2000
The following capital improvement projects were submitted to the Budget Section for
fiscal year 2000.
Millage Funds (estimated to be at $1,761,175)
Fenner Acquisition 150,000
Frances Shoreline 09,,vim-,"-19.0"4 109,119
Poyet Acquisition 300,000
Zoo Entrance 500,000
River Trail East Design 8,733
Oak Acquisition 128,882 128,883
Playground (Clifford, Horsebrook) 70,000
Washington Dasher Boards 100,000
Design Consultant `5,III 65,270
Foster HVAC 308,000
Basketball (Scott Woods, Risdale,
Hull & Bassett) 21.170
Total Millage 1,761,175
BALLFIELD DEVELOPMENT FUNDS
Davis Ballfield Improvements - Irrigation 51,870
GOLF FUND
• Groesbeck- access improvements 749,000
• Red Cedar- irrigation improvements 215,000
• Waverly - irrigation improvements 145,000
Total Golf Fund Improvement Projects 1,109,000
CEMETERY FUND
Evergreen Cemetery Road Improvement Section P 25,000
Evergreen Cemetery Columbarium 20,000
Total Cemetery Fund Improvement Projects 45,000
POTTER PARK ZOO IMPROVEMENT PROJECTS 509-783835-970000-0
Fencing repair 23,600
Hospital Quarantine Building 40,000
Dumpster repair 8,000
Bird House renovations 21,400
Unscheduled repairs 2,000
Total Zoo Improvement Projects 95,000
C:\LAF\PARKBDICIPOO.parkboard.wpd 11/13/9811/19/98
PARK BOARD MINUTES
December 16, 1998
MEMBERS PRESENT: Wilbur Howard, Robert Brockwell, Sally Laurio,n, Ruth Leyrer,
Earl Wolf, Mary James -0
MEMBERS EXCUSED: Judith Mohay Filice, John Pollard "" �� I i GLLr,,I
OTHERS PRESENT: Floyd D. Wright; Fred Adams, James Hepfer, Lansing Boat Club;
Dorothy Jones, Moores Park Neighborhood; Murdock Jemerson,
Manager of Leisure Services, Don Ballard, Golf/Washington Ice
Manager; Phil Dorland, Deputy Director, R. Eric Reickel, Director of
Parks and Recreation
CALL TO ORDER: 7:00 P.M., Council Chambers, City Hall, 124 W. Michigan
Wilbur Howard served as chairperson for the meeting.
BOARD MINUTES
The Board approved the minutes of the November 18, 1998 Park Board meeting with a
wording change to note the Board meets the third Wednesday.
The Board received meeting minutes of other department advisory boards.
STATEMENTS OF CITIZENS
Jim Hepfer of the Lansing Boat Club spoke to the Board. The club is in their winter mode. At
their March meeting they set up their business for the year. They feel by their March meeting
they should be aware of where they will be as to a new lease or a proposal in writing to them
for an alternative of what they can do.
Dorothy Jones and the Committee of the Michigan Quilters Network met at the Scott Center. It
is a state-wide organization that is about 10 years old. They have been needing a space to
identify as their office and perhaps a center for a museum. They feel the Scott Center would
be a perfect location. She wanted to alert the Park Board to the possibility of this group
coming to them in the near future with a proposal to use a portion of Scott Center for the
Michigan Quilters Network.
Fred W. Adams of the Lansing Boat Club spoke to the Board. The club's position has not
changed. They feel they are an asset to the City of Lansing and were before the City owned
the land they presently are on. They sincerely hope that if and when the City and all involved
parties come to a decision on the continuation of their lease, that the Club be immediately
informed. They feel there is an urgency to this because they are a non-profit organization and
would like to be able to respond to people that are interested in becoming members of the
Club.
RUTH LEYRER-NEW BOARD MEMBER
Howard welcomed Ruth Leyrer to the Park Board as the representative of Ward 1. Leyrer
thanked the Council for voting her in and is looking forward to working with the Park Board.
PARK BOARD MINUTES - DECEMBER 16, 1998 Page 2
Reickel stated Leyrer has been very active in the City, specifically with a group that has been
rejuvenating Foster Park. She is also a member of Fair Neighbors and is active in the East
Side Neighborhood Organization.
PARK BOARD MEETING SCHEDULE - 1999
The meeting schedule was given to the Board for 1999. The Board meets the third
Wednesday of each month at 7:00 P.M. The next meeting will be in Council Chambers and is
expected to be televised.
MICHIGAN PARKS & RECREATION ASSOCIATION - COMMUNITY SERVICES AWARDS
Originally the Park Board was to host the Community Services Award for the Michigan
Recreation and Park Association on January 20. This has been rescheduled to January 21
from 6:30 to 8:30 P.M. at the Michigan Historical Museum. Reickel hopes board members will
be able to put it on their schedules and appreciates them hosting the reception. It is an honor
for the Park Board to be asked to host this state-wide event.
EVALUATION OF THE PARK BOARD-The Park Board evaluation is due and Mary James
has been working on it.
BUDGET
Reickel recognized Phil Dorland, Deputy Director, for the excellent job he has done on the
budget and turned the meeting over to him to discuss and present the budget.
Dorland explained that this portion of the budget is for continuation of existing services.
Budget directions have limited it to a three percent growth. Changes to services were
presented last month under new program requests and the department was limited to three
such requests. Salaries and wages have been changed to reflect negotiated contract
settlements. Part time employees have been allowed a 2.7 percent increase based on the
Consumer Price Index as authorized by the Finance Department. Other changes to operating
accounts have been made to reflect needs based on our most recent expenditure history plus
necessary inflationary adjustments.
Summaries of expenditures and revenues were presented for programs in the General Fund,
Potter Park Zoo fund, Cemetery fund and Golf fund.
The Board was given an opportunity to review this material and ask questions as follows:
Howard mentioned that he had been informed by someone outside of City Hall that the
revenue generated by the golf courses does not stay with Parks and Recreation, that the
money is diverted somewhere else before going to Parks. Is this true? Dorland replied all the
money that is generated by the Golf Courses is deposited to the golf fund. Possibly what they
are referring to is the fact that the golf fund, as well as all other enterprise funds in the City,
have an administrative charge to them which is a fairly hefty amount of money.
Howard asked who handles or controls that money. Dorland replied, the administrative charge
is standard procedure in governments where the general funds operation of government
spreads part of their overhead costs to the enterprise funds. This charge pays for the
PARK BOARD MINUTES - DECEMBER 16, 1998 Page 3
attorney's office, the collection of taxes, insurance, and other things of this nature. It is a
trading of funds between the enterprise fund and the general fund.
Wolf asked if any of the figures in this budget reflect the annual budget of the Fenner Nature
Center cost. Everything else seems to be itemized out. Dorland replied the others are
itemized out because they are enterprise funds and Fenner is a program under the General
Fund. Wolf was concerned that they are not getting the funding they need to provide a quality
program and would like to see an itemized budget included so that the public has this
information available to them.
Brockwell stated he would like to see, at least once a year, a manager from each division
come to the park board and present what their goals are for the coming year for informational
purposes.
Reickel explained that every year there are a certain amount of capital improvements
authorized at Fenner. An $18,000 overlook on the pond will be installed this spring. Wolf
mentioned that the Friends of Fenner are there to assist and not to support the Arboretum.
Sometimes governments get so used to the steady involvement of volunteers and their money,
that it reaches a status quo. They really don't get the long term funding the site deserves
because the administration adjusts to the level of volunteerism. Murdock Jemerson, Leisure
Services Manager, noted the levels of funding for the upcoming year for Fenner are basically
the same as this year.
Reickel added this is the same situation for all divisions of Parks. Funding over the years has
not grown more than inflation although there have been some new positions added.
James asked if Parks ever underspends their budget. She wanted to know how the actual
expenditures for FY98 compared to what was appropriated. The actual expenditures had
been supplied and Dorland noted the FY 98 appropriation could be provided. Reickel stated
rarely, if ever, has the parks department over spent the budget. James is concerned we are
under spending the money that is allotted to the department.
Brockwell asked if there was a break down of administrative charges for the enterprise funds
to determine what was paid for golf, zoo, and cemetery. Administrative charges are budgeted
in individual accounts. James noted different funds have different percentages taken out of
them. Howard asked what the total deduction was for all accounts for administrative charges.
Approximately $900,000.
Brockwell asked what "Bad Debt"was for under the Parks General Fund section in the budget.
Dorland replied it was for bad checks and payments not received from rentals.
At the last meeting James had inquired why contract workers made considerably less than the
seasonal workers. At that time no recommendation was made, but Reickel feels now is a good
time to make a recommendation to the Mayor. The contract worker wages should be equal to
that of a seasonal worker. For example, the senior activity leader at Miller Road Center makes
$6.70 per hour, while other centers around the area for this type of a position are paying
around $10.00 per hour or more. Reickel stated the problem with wanting to raise the wage is
that there is not any new money coming in to support it, so the money would have to be taken
out of an existing program that may be of less priority and exchange for more money in the
senior program.
PARK BOARD MINUTES - DECEMBER 16, 1998 Page 4
Wolf asked how the senior program at Miller Road Center compares to other senior programs
around the area. Jemerson replied that the senior programming in the City of Lansing is
minimal compared to other surrounding communities. There is not a lot of physical activity
involved in our programs. This is something Jemerson would really like to see happen, but the
resources are not available to do it. Brockwell indicated that when he was on City Council, he
and Tony Benavides were the only votes to re-establish the full time senior citizens position.
MOTION: Brockwell moved to approve the proposed budget to the Mayor's Office;
seconded by Laurion.
Motion carried.
Brockwell asked if the administrative costs rise every time there are more revenues in the golf
fund. Don Ballard noted they do rise to a certain extent but there is also a more of a direct
charge for projects performed by other departments. This year many projects performed for
the golf fund by other departments were charged directly. Brockwell stated he would like to
see the cart revenue excluded from administrative charges. This excluded money could go
towards renovations and improvements. James explained the administrative charges are
deducted from the operating transfer of the general fund which equals the net.
Howard stated the only way to know if the department is fairly treated is to know what other
departments who have enterprise funds or similar funds are doing and then evaluating the
fairness of it. The only people who can do that is the Council and the Mayor. Ballard replied
looking at the City budget for different departments and different funds, they all have a line
item for administrative charges. Parks three funds average 20% to 25% of their budget being
for administrative charges while the other departments average about 5% to 7%. It depends
on the volume of dollars. The more dollars generated the lower the percentage. A lot of this
has to do with the accounting of that individual department.
Leyrer asked if the repairs for parks building, such as to roofs and paint, are part of the general
fund expense. Dorland replied they are a general fund expense but those are typically
handled by the Management Services Department of the city who manage buildings for the
entire city. Parks does occasionally take care of some facilities out of the Park Millage project
account.
Dorland went on to explain the REVENUE ESTIMATES and FEE PROPOSALS.
Reickel wanted to bring to the board's attention the proposed fee increase for the Wonderland
of Lights. Gerry Brady has proposed a fee increase of $3 adults, $2 seniors and $1 children.
This fee is similar to that paid at the Turner Dodge House.
James commented on the problem she has been noticing involving field rentals and
cleanliness. Teams using our fields are not cleaning up after themselves and trash is left after
the games. James requested the referees/umpires remind the teams before every game to
clean up after themselves. Reickel noted this can be handled as part of the officials'
orientation.
MOTION: Laurion moved to accept the revenue estimates and fee proposals as presented
(attached); seconded by Wolf.
Motion carried.
PARK BOARD MINUTES - DECEMBER 16, 1998 Page 5
BOARD MEMBER COMMENTS
James asked about the outlook for outdoor ice skating. Ballard noted golf has been great but
not the ice rink business. The artificial rink just opened. There will be no effort made to make
a natural ice rink prior to January 1 because there isn't enough frost in the ground or snow.
Ideally there should be a six inch snow base to build an outdoor rink. Ballard noted they have
been encouraging the neighborhood groups who work with the department on natural rinks to
apply for community use funds to skate at Washington artificial rink. It is obviously not as
convenient as a rink down the street, but it does give their neighborhood association and their
residents and opportunity to partake in an activity that is free. Over the past four years that the
department has provided natural ice rinks, Reickel wondered what was the most days in any
year that we provided natural ice that skaters were able to use. Ballard replied approximately
20 days.
Wolf asked Jemerson why Foster has no youth basketball. Jemerson explained Foster simply
does not have as many kids coming to it who are interested in basketball. There are several
teams at the other centers. Leyrer asked if fliers have gone out into the community about a
basketball team at Foster. Jemerson explained they do promote programs through the
Community Activities Guide and Foster also puts out individual fliers. There are many
differences between the centers. While there are not youth basketball teams at Foster, there
are a lot of other activities going on.
Wolf noted the last park board minutes stated the task forces for the extreme sports park
would have a preliminary report by December 2. Reickel explained the committees were not
ready with their report. The final meeting is scheduled for January 4 and the final report is
duet January 13. This is still in the hands of citizen committees and Landscape Architects and
Planners.
The board adjourned for their Ethics Training.
Attached Revenue Estimates and Fee Proposals as presented.
Submitted by: '
Lee Ann Foreback, Park Board Secretary
Approved 1/20/99.
Revenue Estimates&Fee Proposals
Department:PARKS&RECREATION FY97-98 FY97-98 FY98-99 FY98-99 FY98-99 T FY99-00 FY99-00
Budgeted Actual Budgeted Original Estimate Revised Proposed Estimated
Revenue Account#and Title Program Description Fee Receipts Fee as Adopted Estimate Fee Total Revenues
101-0-648210 (PLUS FEE MCRE/SE)
Fees-Baseball-Adult-Team $20.199 $16,959 $21.149
Adult Men's Baseball $910 $1,047 $1,072 2.39%
Senior Men's Baseball-National $595 $684 $709 3.65%
Women's Baseball (Per Game) $37 $43 $46 6.98%
Senior Men's Baseball-American $595 $684 $709 3.65%
101-0-648215
Fees-Baseball-Youth-Team $2,288 $4,767 $5.480
Class A $222 $273 $310 13.550y,
Class B $222 $273 $310 13.55%
Class C-1 $175 $215 $250 16.28%
Class C-2 $175 $215 $250 16.28%
101-0-648216
Fees_Baseball-Youth-Ind. Fees $10,216 $17,427 $23,044
Class D-1thru Class E-3 $20 $25 $28 12.00% y
Class F-1 thru Class F-3 $10 $12 $15 25.00% y
T-Ball Div. 1 thru T-Ball Div. 5 $10 $12 $15 25.00% >
101-0-648220 x
Fees-Basketball-Adult-Team $12,616 $19,251 $19,902 "_3
Men's Class B $270 $311 $321 3.22% 0
Men's Class C-1 &C-2 $270 $311 $321 3.22% h7
Men's Class D-1 thru D-4 $270 $311 $321 3.22%
Men's Closed $270 $311 $321 3.22% x
Men's 35&Over $270 $311 $321 3.22%
Women's Class B $270 $311 $321 3.22% p
Women's Class C $270 $311 $321 3.22 >
101-0-648240
d
Fees-Floor Hockey-Youth-Team $5,928 $6,937 $7,1 g2
Squirts $104 $120 $124 3.33% H
Mites Div. 1 and Div. 11 $104 $120 $124 3.33% C
Pee Wee Exp.&Inexp. $104 $120 $124 3.33%
Junior Exp.&Inexp. $104 $120 $124 3.33% [n
Intermediate Div. I& Div. II $104 $120 $124 3.33%
N
101-0-648250 �
Fees-Softball-Adult-Team $62,622 $70.761 $72,395 ~
Men's Spring Modified $567 $652 $660 1.23%
Metro 1 and Metro 3 $495 $569 $575 1.05% 1°
American 2 thru American 7 $344 $396 $405 2.27% 00
Page 1
Men's Federal 1 thru Federal 6 $258 $297 $305 2.69%
Women's Federal $258 $297 $305 2.69%
Coed A-1 thru Coed C-4 $258 $297 $305 2.69%
Coed Rec-1 thru Coed Rec-9 $238 $274 $280 2.19%
Men's Fall Modified $385 $443 $450 1 58%
Men's Fall Mon.thru Wed. League $258 $297 $305 2.69%
Coed Fall Mon.and Thurs. League $258 $297 $305 2.69%
101-0-648276
Fees-Soccer-Youth-Ind Fees $10,333 $17,622 $19,129
Spring Squirts Div. 18 Div. II $4 $5 $6 20.00%
Spring Division A-8 and Under $8 $9 $10 11 11%
Spring Division 1-8 and Under $8 $9 $10 11 11%
Spring Division A-10 and Under $8 $9 $10 11 11%
Spring Division I-10 and Under $8 $9 $10 11.11°/r
Spring Division A-12 and Under $8 $9 $10 11 11%
Spring Division 1-12 and Under $8 $9 $10 11 11%
Spring Division- 14 and Under $8 $9 $10 11 11%
Fall Squirt Div. I&Div. 11 $8 $9 $10 11 11%
Fall Division A-8 and Under $16 $18 $19 5.56%
Fall Division I-8 and Under $16 $18 $19 5.56%
Fall Division A-10 and Under $16 $18 $19 5.56%
Fall Division I-10 and Under $16 $18 $19 5.56%
Fall Division A-12 and Under $16 $18 $19 5.560A
Fall Division 1-12 and Under $16 $18 $19 5.56%
Fall Division-14 and Under $16 $18 $19 5.56%
101-0-648290
Fees-Volleyball-Adult-Team $13,664 $17,471 $18,918
Men's Div. B $100 $115 $0
Men's Div.C $172 $198 $202 2.02%
Women's Div.A $100 $115 $0
Women's Div. B-1 thru Div. D-3 $172 $198 $202 2.02%
Coed Div.C-1 thru Div. D-3 $112 $129 $133 3.10%
101-0-648300
Fees-Basketball Camp $5,649 $6,000 $5,600
Participation Fee $30 $30 $32 6.67%
101-0-648370
Fees-Soccer Camp $2,437 $2,100 $2,240
Participation Fee $30 $30 $32 6.67%
101-0-648390 $1,428 $1,230 $1,312
Fees-Swim Pool-Lessons Participation Fee $15 $15 $16 6.67%
101-0-648401 $6,622 $7,050 $6,765
National Junior Tennis Program NJTL Fee $25 $25 $26 4.00%
Page 2
LETT Fee $30 $30 $31 3.33%
101-0-648890 $32,011 $23,327 $32.396
Fees-School Aquatics Program Bobbin'Babes $24 $24 $25 4.17%
Tiny Tots $24 $24 $25 4.17%
Level 1 thru Level 7 $22 $24 $25 4.17%
S.P.L.A.S.H. $24 $24 $25 4.17%
Adult Beginning Swim-Resident $22 $24 $25 4.17%
Adult Beginning Swim-Non-Resident $31 $36 $37 2.78%
Aquatic Exercise-Resident $44 $44 $45 2.27%
Aquatic Exercise-Non-Resident $66 $66 $68 3.03%
101-0-648600
Fees-Turner Dodge-History Camp Participation Fee $35 $3,083 $35 $8,400 $42 $5,250 20.000/
101-0-648620
Fees-Turner Dodge-Interpre. Progs. $1,022 $1,350 $1,750
Participation Fee $25 $25 $35 40.00%
101-0-648650
Fees-Turner Dodge-Special Events $6,000
Dinner Theater $35 $35 $40 14.29%
Christmas Open House-Adult Fee $3
Christmat Open House-Children Fee $1
101-0-648700
Fees-Fenner Nat.Ctr.-Nature Camp $11,185 $16,960
Resident $23 $35 $42 20.00%
Non-Resident $32 $35 $42 20.00%
101-0-648710
Fees-Fenner Nat. Ctr.-Classes
Nature Explorations $4 $4 $5 25.00%
Nature For Preschool $30 $30 $35 16.67
101-0-649070 $37,220 $45,500 $47,250
Dome Rentals Prime Time $130 $130 $135
509-0-652005-0
Admission Fees-Wonderland of Lights $7,891 $18,000
General Admission $1 $1 $0
Adults Fees $3
Senior Citizens Fees $2
Children Fees $1
584-0-651540 $49,218 $84,000 $130,000
Golf Cart Rentals-Groesbeck 9 Holes $6 $6 $7
Page 3
18 Holes $11 $11
$12
584-0-651590 $20,716 $20,000 $27,150
Golf Cart Rentals-Red Cedar 9 Holes $6 $6 $7
18 Holes $11 $11 $12
584-0-651640 $42,281 $44,000 $56,500
Golf Cart Rentals-Waverly 9 Holes $6 $6 $7
18 Holes $11 $11 $12
Page 4