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HomeMy WebLinkAbout1997 Park Board Minutes * Park Board Minutes January 15, 1997 MEMBERS PRESENT: Judith Mohay Filice, Wilbur Howard, Sally Laurion, Earll : ! 3 Wolf L:L(_, i MEMBERS ABSENT: Excused: Mary Margaret Woll, Mary James, John Pollard OTHERS PRESENT: Cheryl Bartz, Dennis Fijalkowski and Keith Groty of Michigan Wildlife Habitat Foundation; R. Eric Reickel, Director of Parks and Recreation CALL TO ORDER: 7:30 P.M. Parks and Recreation Office ADDITIONS OR DELETIONS TO AGENDA Reickel would like to add a letter from the DNR notifying the Board of a grant received for the Frances Park shoreline and a 1997 Grant application for Phase 3 of the Louis F. Adado Riverfront Park and River Trail from Elm Street to Moores Park. Reickel also recommended the Lansing Eaton Neighborhood Organization's request be tabled until the February meeting. APPROVAL OF PARK BOARD MINUTES OF DECEMBER 18, 1996 MOTION: Howard moved that the Park Board minutes of December 18, 1996, be approved as presented; seconded by Laurion. Motion carried. Other Departmental Board minutes were received. MICHIGAN WILDLIFE HABITAT FOUNDATION'S PROPOSAL FOR PRIGGOORIS MEMORIAL Dennis Fijalkowski, Executive Director for the Michigan Wildlife Habitat Foundation, spoke to the Board along with staff member Cheryl Bartz and Board member Dr. Keith Groty of MSU. MWHF restores habitats for wildlife throughout the state. They have many well trained volunteers. MWHF trains local drain commissioners in how to do their jobs while protecting and restoring habitats. MWHF is conducting a fundraising drive for the Bengel Wildlife Center. This center will be used to train commissioners and developers in how to restore habitats. This is not another nature center to compete with other local nature centers. This will be an area to be used by others for youth programs also. They do not want to lose their mission of restoring habitats in partnership with others. The former Priggooris Park was Park Board Minutes - January 15, 1997 2 purchased from the City of Lansing in Bath Township to facilitate this mission. Currently, they have several challenge grants to construct the facility and make this a more usable site. The proposal is to have $100,000 of the funds used to purchase the land be donated back to the Michigan Wildlife Habitat Foundation towards the development of the site. In return the lake on the property would be named Priggooris Lake and the name of Priggooris would be permanently attached to this piece of property. Groty was of the understanding that the Priggooris family would like the name attached to a permanent feature. This would also create a permanent link between the City of Lansing, Michigan Wildlife Habitat Foundation and the Priggooris family. A map of the area with a drawing of the proposed facility was displayed. Director explained the Mayor is aware of this proposal and wanted it to come to the Park Board first. If the Board agrees, the Mayor will forward the concept to Council. MOTION: Howard moved that the Board recommends to the Mayor (1) the proposal from the Michigan Wildlife Habitat Foundation to name the lake at the Bengal Wildlife Center after Angel Priggooris in return for $100,000 from the funds received from the sale of Priggooris Park; (2) the interest that has accrued on the $500,000 purchase price for the property be credited to the account; and (3) this is based on the approval of the family. Seconded by Laurion. Motion carried. Filice noted this is a site dear to her heart. Angel Lake sounds much better than Priggooris Lake. Wolf wondered if there will be full-time staff on the site. There will be a gated entrance way and an alarmed building during the evening, but there are three full-time staff for daytime hours. GRANT RECEIVED FOR FRANCES PARK SHORELINE The Department of Natural Resources has notified the city that the Michigan Natural Resources Trust Fund (MNRTF) has approved the Frances Park Shoreline (TF 96- 102) grant proposal. MOTION: Wolf moved that the Board recommend approval of accepting the MNRTF grant for the Frances Park Shoreline proposal; seconded by Howard. Motion carried. Park Board Minutes - January 15, 1997 3 1997 GRANT APPLICATION MNRTF - EXTEND THE RIVER TRAIL The City has received a Michigan Department of Transportation Grant (ISTEA) for the extension of the River Trail from Elm Street to Moores Park. This grant was originally designated to extend the River Trail from Dietrich Park to Knollwood Avenue. After MDOT approved relocation of the project to Elm Street to Moores Park, a concept plan/cost estimate was developed. Additional money is needed to fund the extended work scope. There is currently $439,000 budgeted ($225,500 from the ISTEA grant with a $213,500 local match). The construction cost estimate is $1,100,000 plus ten percent design fees of $110,000. The total cost of the project is estimated at $1,210,000 which leaves a deficiency of $771 ,000. The department recommends applying for a Michigan Natural Resources Trust Fund grant totaling $500,000. The local match of $271 ,000 would come from the park millage. Laurion asked if this was in the budget request. Reickel explained if this grant is approved it would lessen the City's burden. Laurion asked if this was part of the request when the millage was proposed. Reickel explained it was in the five year plan. MOTION: Howard moved the Boardr Fund Grant totaangmend to the r$5001 OIng OO.for a The Michigan Natural Resources Trust local match of $271 ,000 would come from the Park Millage; seconded by Wolf. Motion carried. DIRECTOR'S REPORT Lansing School District Community Recreation Program Transfer - The department's goal is to have most of these programs in place by Spring 1997. The school district discontinued these programs in the Winter term. Laurion was most concerned about the lack of swimming programs. Status of Natural Ice Rinks - The rinks are still not open and there has been no solid frost in the ground. The snow insulates the ground. The rinks at Sycamore and Comstock should be opened by this weekend. Filice suggested investigating a patch to be given out like ski areas often have available.. Washington Ice Dome - GLAHA- The dome is up and it will be open in two to three weeks. The rink takes up almost all the bubble. MRPA - Michigan Recreation and Park Association Conference is being held at the Lansing Center. Board members are authorized to attend this conference. Sunday is the recommended day for Board Members. Park Board Minutes - January 15, 1997 4 Ingham County's Maplewood Lake Park is a 100 acre parcel adjacent to Scott Woods Park. An update by Robert Moore, Ingham Country Park Director, was discussed. This park is the old Solomon Gravel Pits. BOARD MEMBER COMMENTS Howard noted the Soccer Complex being developed by Ingham County and City of Lansing should keep in mind the facilities in comparison with men's and women's restrooms. Adjourned 8:30 P.M. Submitted by: C�v,.L- /"✓L� �2� Lee Ann Murray, Park Board Secretary Approved by Park Board 2/19/97. * Park Board Minutes February 19, 1997 D MEMBERS PRESENT: Mary Margaret Woll, Judith Mohay FiCW';'1/flbur[`-H" 9rZ, Sally Laurion, John Pollard, Earl WoltANC ,1G CITY CLERK MEMBERS ABSENT: Mary James (excused) OTHERS PRESENT: Robert Moore, Director of Ingham County Parks; R. Eric Reickel, Director of Parks and Recreation CALL TO ORDER: 7:35 P.M. Parks and Recreation Office ADDITIONS OR DELETIONS TO AGENDA Additions to the agenda were as follows: 1) A letter from George Abraham pertaining to property he owns adjacent to Washington Park, 2) Information on who was recognized at MRPA. LENO'S CONCERNS REGARDING FULTON PARK - tabled (no citizens present) APPROVAL OF PARK BOARD MINUTES OF JANUARY 15, 1997 MOTION: Filice moved that the Park Board minutes of January 15, 1997, be approved as presented; seconded by Laurion. Motion carried. No other departmental board minutes were received. PARCEL D - INGHAM COUNTY SOCCER COMPLEX Robert Moore, Director of Ingham County Parks, updated the Board on this project. The resolution states $124,000 is to come from the sale of the unused portion of Parcel D. As previously discussed, a group called Corner Kicks was to purchase this portion of the property, build an indoor facility and the proceeds from the sale would be used to develop the remainder of the property with Ingham County. The Comer Kicks proposition fell through and the sale of the property was not pursued. This property is now being appraised for sale. This property is in Delhi Township and falls under their zoning requirements. Moore explained the scope of the project with a diagram. They are hoping to have the site open in Fall of 1998 which will give the grass an entire year to get established. Moore noted this site was chosen as 60 percent of the County's Park Board Minutes - February 19, 1997 2 residents live in Lansing. Discussion followed centering on the need for lighted fields and the facilities that will be available at the site. These fields will not be lighted when they are first built. GEORGE ABRAHAM LETTER - PROPERTY BY WASHINGTON PARK Reickel presented a map of Washington Park that detailed some of the inholdings and surrounding property that Mr. Abraham owns. The City is interested in some of Mr. Abraham's properties especially with the South Side Community Center being built at Washington Park. Acquiring some of the land would straighten property lines and add green space to the area surrounding the community center. The proposed community center is twice the size of Kingsley. Director requested permission to pursue acquisition of these lots within the property line of Washington and purchase the properties for fair market value if the funds become available. MOTION: Pollard moved that the Board recommends the City pursue acquisition of the lots by Washington Park and acquire the property as funds become available; seconded by Laurion. Motion carried. (5-0) (J. Filice abstained.) DIRECTOR'S REPORT Transition of classes from the Lansing School District - Council passed a resolution authorizing the programming and a new position to coordinate the community schools/education program. Natural Ice Rinks - These are now closed for the season. Dome - This has been getting great press. Filice noted she was proud that this is in place and it is a wonder facility for Lansing. She also expressed gratitude for Kris Nicholoff's support for new ideas in programming and commented the City of Lansing ice rink staff is exceptional. Discussion followed on open skating times with Filice stressing the need for open skating in the times after school. INFORMATION The Board was sent the current 1997 Special Events List, MRPA Award Recipients, Memo on Sumatran Tigers as Potter Park Zoo and information on 1996 Visitor Statistics at Potter Park Zoo. The Board also received a copy of the resolution on Prigaooris Park Proceeds going to the Bengel Wildlife Center. The Mayor has sent a letter to the family of Mr. Priggooris and the Council is awaiting a response. Park Board Minutes - February 19, 1997 3 BOARD MEMBER COMMENTS Howard wondered when the issue of additional personnel will be addressed to run the South Side Community Center. Reickel explained it would be in the next fiscal year's budget process (FY 1999). Howard also wondered if people can be hired even though positions were eliminated with early retirement. Reickel noted that Council has authorized some new personnel. Budget Update - Reickel also informed the Board of the department's target budget figures. The Board will be updated on meeting dates and times for the budget review process. Woll noted there are needs in the department for seasonal personnel as the system cannot be run with volunteers. Programs need people that can be depended upon. Filice suggested a checkoff on the City tax return for donations to Parks and Recreation. Adjourned at 8:25 P.M. Submitted by: Lee Ann Foreback, Park Board Secretary Approved by Park Board April 16, 1997. * Park Board Minutes April 16, 1997 MEMBERS PRESENT: Mary Margaret Woll, Philip Alderfer, Judith Mohay Filice, Wilbur Howard, Mary James, Sally Laurion, John Pollard, Earl Wolf OTHERS PRESENT: Harold King, Jeff Cornell, Darlene Bayhan, Sue Eareckson, Friends of Bancroft Park; Harold Leeman, Jr., Councilmember; R. Eric Reickel, Director, Dick Schaefer, Landscape Architect, Parks and Recreation Department CALL TO ORDER: 7:30 P.M. Scott Center, 125 W. Main ADDITIONS OR DELETIONS TO AGENDA -None SUE EARECKSON, FRIENDS OF BANCROFT PARK Sue Eareckson,President of Friends of Bancroft Park, thanked the department for their efforts to try to get outdoor skating back at Bancroft Park. They are hoping for a colder winter in 1997-98. There is an Earth Day event coming up Saturday with wildflowers being planted at the entrance to the park on the hill. They will pickup trash, put down woodchips and put identification tags on some of the plants and trees in the park. Ms. Eareckson thanked the Board and Department for their help. Harold King spoke and stated he understood from the September 18, 1997 meeting that nothing would happen at the park until plans were formalized and approved by the Park Board as to what the Friends wanted to do. After a lengthy discussion of wildflowers in the park, Eareckson noted there is nothing being done in the woods were the trillium is. Mid-Michigan Environmental Action Council will be participating in the event at Bancroft. They will be doing a demonstration of the insects that reproduce in native ponds. The inventory was conducted by various members of the Friends. There is a list of various flowers that they have found from last May through this March. Woll requested a copy of the wildflower list. King stated a layout that shows the site of the flowers should be prepared and he is willing to do this. Chair feels this should turned back to Director to continue to work with the Friends of Bancroft Park. The Director will keep the Board updated as to the progress made Filice wondered if a park plan for Bancroft would be forthcoming. Director explained noted a plan would not be forthcoming immediately. The Groesbeck Drain may have an impact on the rear of the park. (The current work is on the Tollgate Drain.) MOTION: James moved that the Drain Commission develop a plan to improve the flora and fauna as the Groesbeck Drain is developed and the plan be submitted to Park Board for review; seconded by Laurion. r Motion carried. � r Park Board Minutes - April 16, 1997 2 APPROVAL OF PARK BOARD MINUTES FEBRUARY 19, 1997 MOTION: Howard moved that the Park Board minutes of February 19, 1997, be approved as presented; seconded by Pollard. Motion carried. Other department board minutes were received. LENO'S CONCERNS REGARDING FULTON PARK This has been on the agenda for several meetings with the group invited to attend. The group has not come to Park Board. The Department has removed the play equipment from the commons area andstaff has been notified about requested trash barrels. We do not intend to put additional picnic tables at this location until they get more active in protecting equipment which is being destroyed there. Filice noted this is an undeveloped park that has a significant number of wildflowers along the banks. Americorp did a wonderful job with the trail being laid out by staff. Filice noted the park should be surveyed for wildflowers. James noted surveying the 108 parks for wildflowers could be an Adopt-a- park Program activity. Reickel noted staff is working on the Adopt-a-park Program and the guidelines will be available soon. Howard suggested a letter could be prepared and sent to the organizations with specific requests. MOTION: James moved the LENO's concerns regarding Fulton Park be removed from being tabled and that it be removed from the agenda. Seconded by Howard. Motion carried. LETTER FROM WALTER POYET - 31f ACRES BY AURELIUS LANDFILL SITE/SYCAMORE CREEK Mr. Poyet's family owns two contiguous parcels of land in Delhi Township. Parcel A contains 10.77 acres and Parcel B contains 20.6 acres with the Sycamore Creek flowing through it with approximately 6 acres on the west side of the stream adjacent to the city landfill property. Director noted in the long-range plan it is our desire to extend the River-trail south to at least I-96.This does give us the opportunity to purchase this natural parcel of land. Director noted a Land Trust Fund Grant is a possibility. This could be part of the master plan as a future goal. Mr. Poyet wonders if the City would like to consider this property for recreational development. Director feels the City would like this for recreational development, with it included in the Parks and Recreation Five Year Master Plan with the desire to acquire the property as soon as the funds are available. Park Board Minutes -April 16, 1997 3 MOTION: Howard moved the Board recommend acquisition of the 31± acres of land in Delhi Township known as Parcels A and B along the Sycamore Creek by Aurelius Road Landfill; seconded by Filice. Motion carried. (7-1 Pollard opposed) Councilmember Harold Leeman arrived at 8:10 P.M. CLIFFORD PARK RESTROOM DEMOLITION Dick Schaefer,Landscape Architect, explained this restroom has not been used in years and the roof is in a state of decay. Renovations must be made or it must be removed. The Board declined to approve demolition in 1993 when the neighbors requested it due to the recent development in the park(tennis courts) and Ameritech was interested in possibly using the park as a switching station. Director noted there are currently not funds available for repair. When Clifford Park restroom was in use and open, there was a staff person in the park. MOTION: Laurion moved reluctantly the Clifford Park restroom be demolished. Motion not seconded. MOTION: Filice moved that the Board table this issue while it is determined what the costs would be to a) demolish the building, b) improve the building and c)to determine if there is interest on the part of Ameritech; second by Pollard. Motion carried. Harold Leeman noted this is part of his Ward and he knows people adjacent to the park, he will look into seeing if there can be a committed interest in the park and building. He will report to the Director. James wondered what the current policy is of the Department is supporting neighborhood parks with restrooms that are operational. There are different levels of parks with different levels of infrastructure. Do we have a policy and/or do we need to develop a policy. Director noted in late 1980s a tremendous number of restrooms were removed. Pollard explained he will not vote for further development until the City has committed to maintaining and opening what is in place currently. DIRECTOR'S REPORT Current and Future Projects Update-Dick Schaefer distributed millage and non-millage project lists. Discussion followed on renovations to Foster, Gier and Kingsley Community Centers and the South Side Community Center design plan. Filice questioned why this plan was being presented to the Board as it makes no difference what the Board recommends as Council has made up its mind about the outcome. Reickel noted the Park Park Board Minutes - April 16, 1997 4 Board is being provided with an update and they are to be informed and advised of the status. The construction cost estimate is $5,283,797. Funding sources to date available are $4 million. Pollard expressed dismay that a new facility would be built when the current facilities are not maintained. Pollard questioned how the facility's maintenance and day-to-day costs will be paid once it is built. Laurion asked how much money has been spent on preliminary work, planning, site drawings, etc. for the South Side Community Center. Schaefer estimated $200,000 for designs, borings, surveys, construction drawings, etc. The Board was updated on Project PLAY sites. Requested input on priorities for sites not listed in the phased groups. The sites were listed as Ferris Park (CDBG), Potter (CDBG), Marshall, Riverfront, Bluebell, McKinch, Regent, Horsebrook, Municipal/Kircher Field, Tecumseh, Clifford, Poxson and Seventh Avenue. Pollard also noted to continue building playgrounds with no one to inspect and maintain the sites, is asinine. Councilmember Leeman noted the debate on Saturday was that some of the Councilmembers felt that this could be an in-house responsibility with current park department personnel handling this responsibility. Pool Renovation Update- Schaefer explained Moores will be a consistent 4.6 feet. There are some water splash features being added and it will be heated. Moores is scheduled to open July 4th. Hunter will also be heated, minor building renovations are being done and it will be open June 14th. Gier Restroom\Concession building - Current building plans were reviewed with the proposed addition of a wing to house the men's restroom, expand the women's restroom and upgrade the concession area. It would maintain the storage room and make the building more user friendly. There are two youth diamonds under construction at Benjamin Davis Park. Letter from Angelos Kostarides was mailed to the Board members. Filice questioned if the funds were divided with a part going to the entryway and educational facility at Potter Park and the other part of the bequest going to the lake at Priggooris. Director explained that $100,000 was going to the fundraising campaign for the Bengal Wildlife Center at the former Priggooris Park site. In honor of the donation the lake will be named Angel Priggooris Lake. INFORMATIONAL ITEMS Arbor Day (April 25) - Lewton School is having an event at 10:00 a.m. with the Garden Club and then the Michigan Arbor Day Alliance is sponsoring an event at Potter Park with about 2,000 school children from all over the state. C.W. Otto will also be having an Arbor Day celebration April 24th thanks to Irene McDonald Cahill, Forestry Supervisor. They will plant trees and macrame a tennis net. The final draft of the building use policy, an updated special events list and various program fliers were mailed with the Board's packet. Susan Cantlon, Curator of Turner-Dodge, has accepted a position as a Historic Planner with the Planning and Municipal Development Department. She will leave our employment on May 2. Park Board Minutes -April 16, 1997 5 The Board is invited to a Lugnuts game (Rockford Cubbies vs. Lugnuts) on July 28 at 6:05 P.M. Each board member will be invited to bring one guest. Filice will not be at the July Board meeting and asked to be excused. James suggested that our umpires, kids, coaches at the fields could be participating in a pick-up-after- themselves campaign. Spectators should be using the trash cans. The umpires should be doing a daily assessment of the cleanup. Teams should be encouraged to cleanup their public spaces. Director agreed this was an excellent idea. Pollard requested Kids Kamp information and also wondered about the Forestry Section and how many trees were damaged with the ice storm. Pollard noted the fees were very reasonable on the building use fees. Pollard requested some specific attendance breakdowns for Potter educational programming (resident/non-resident, zip code or ward). Pollard also asked about the scholarship programs. The next meeting will beat Fenner Arboretum at 7:00 P.M. The June meeting will beat the Potter Park Zoo at 7:00 P.M. Meeting adjourned at 9:20 P.M. Submitted by: Lee Ann Foreback, Park Board Secretary Approved by Park Board June 18, 1997. (No quorum for May meeting) * Park Board Minutes June 18, 1997,-� MEMBERS PRESENT: Mary Margaret Woll, Phili hiWM[ohay Filice, Wilbur Howard, Mary James, Sally Laurit�� CLERK LANSl`1-a MEMBERS ABSENT: John Pollard, Earl Wolf OTHERS PRESENT: Carol Webster,Executive Director, and Kelliann Whitney, Education Director, Potter Park Zoological Society; Sue Tangora, Vern Stephens, Roberta Miller, Irene McDonald Cahill, Greenhouse Friends;R. Eric Reickel,Director, Gerald Brady, Manager/Curator of Potter Park Zoo, Parks and Recreation Department CALL TO ORDER: 7:30 P.M. Potter Park Zoo, 1301 S. Pennsylvania ADDITIONS OR DELETIONS TO AGENDA-None APPROVAL OF PARK BOARD MINUTES APRIL 16, 1997 MOTION: James moved that the Park Board minutes of April 16, 1997, be approved as presented; seconded by Alderfer. Motion carried. Other department board minutes were received. The Board did not have a quorum for their meeting of May 21, 1997 at Fenner Arboretum. GREENHOUSE FRIENDS PROPOSAL FOR USE OF MOUNT HOPE GREENHOUSE Irene McDonald Cahill spoke to the Board regarding the Friends' proposal for use of the Mt. Hope Greenhouse. The Friends have gathered to research and explore the feasibility of returning the greenhouse at the corner of Mt.Hope and Aurelius to operating condition. The group proposes the City allow the Greenhouse Friends to operate the greenhouse as a collaborative partnership on a non- profit basis to benefit the community as detailed in their proposal rather than offering it as a for-profit business. The Greenhouse Friends proposal was mailed to the board members with their agenda. The Friends propose to operate the greenhouse for three years for $1 per year. MOTION: James moved this be referred to Parks and Recreation Department staff for follow-up with the Board's support; seconded by Laurion. Motion carried. POTTER PARK ZOOLOGICAL SOCIETY PRESENTATION Carol Webster,Executive Director of the Potter Park Zoological Society (PPZS), spoke to the Board explaining the Society's role at the Zoo. The PPZS is very proud of the programs they have offered Park Board Minutes - June 18, 1997 2 the community. The PPZS supports itself with revenues from concessions, education classes, donations, etc. Educational programming was provided for over 31,000 people in 1996 through the efforts of the education department of the PPZS. Webster discussed the proposed Exploration and Discovery Center for education. PPZS is currently in the middle of a fundraising campaign. This project will cost approximately $1.3 million. The center will include two classrooms with an animal holding area, a place to display artifacts, a library and media room to be used by teachers, students, families, and a community room to seat 250 people in lecture area or 175 people in round banquet tables (could rent for lectures, etc.). This area would also be available for overnight programs run by the Society. The Center will have a carport coming from the parking lot that does not require entrance onto zoo grounds. Docents will be able pickup the animals for outside programs without going through the zoo. This carport will also act as an entrance for caterers. The Society caters meetings held at the zoo for local businesses.. This is a very popular service. The Society is growing and they would like their headquarters on zoo grounds not at Scott House. There are over 100 trained docents and 165 regular volunteers (mailings, special events, gardening). There are training areas. This building is patterned after an education building at the Cleveland Zoo. This will be a totally accessible building that does cater to the local youth. Webster noted the Society's first responsibility is to the Lansing voter; however, most of the major financial gifts come from people outside of Lansing. A list of 67 Lansing schools and organizations which have been provided service by the PPZS Education Program was distributed to the Board. Kelliann Whitney spoke to the Board on the Education Programs. In 1990 the education department operated 116 programs serving 4,284 people. In 1996 the education department operated 347 programs serving 31,211. (This doesn't include summer camp programs.) Whitney works with area teachers (K-8) and science programs to follow curriculum requirements and to meet the teachers' needs. This has contributed to the major growth in the education program. There is a Tour Program which involves groups being able to schedule in-depth tours of the zoo with a ratio of 1 docent to 15 participants. The Outreach Programs involves taking animals to classrooms. There are more and more outreaches being done during the school year as schools are finding it difficult to get transportation to the zoo. There is a Girl Scout Participation Patch Program. The Sundown Safaris Program had only been available to scouting groups but was opened to families this year. This involves camping at the zoo and going on a behind the scenes tour in the morning as the keepers perform their duties. There is a Spring Break Program which is a 1 week day camp. This camp is offered for two weeks which typically serves Lansing Schools one week and the surrounding area schools the next week. Also there is a summer Zookambi Day Camp Program which has expanded from 165 children in 1990 to 525 children in 1996. PPZS renovated the outdoor classroom for additional space. They are accommodating as many children as space will handle once again. The Education Department also trains docents and volunteers. The docents are the primary reason that so many people can be reached. They are extremely valuable volunteers. There are 75 teen zoo keeper slots every year to serve youth ages 13-15 and 30 junior possee slots to serve youth 12-17. These young people work one on one with a keeper. There were 27 Lansing teens who applied to be teen zoo keepers and all were accepted. Park Board Minutes - June 18, 1997 3 Gerald Brady, Zoo Manager/Curator, noted without a strong education program, it is difficult to become accredited by the AZA. Also, without the PPZS Potter Park Zoo would not have an education program. Discussion of the value of the volunteer hours and programs run by the PPZS followed. The recent audit of the PPZS noted there were 10,500 volunteer hours in the past year. Brady noted improvements from the vehicle entrance fee for this year are scheduled to include an overlook on the river by the garden project, a covering over the penguin exhibit to provide them with shade, and a redesigned rhino exhibit. DIRECTOR'S REPORT The Mayor's Family Riverwalk sponsored by M-Care attracted 2,000 people. M-Care underwrote the event $3,800 to $4,000. Information was also mailed regarding Lansing Neighborhood Zoo Passes, Groesbeck Golf Promotion,Pine Tree Road Soccer Fields/Aurelius Road Landfill, Ice Storm Forestry Report, Special Events Calendar Update, Grand River Park Boat Launch/Parking Lot Renovation, Potter Park Rhino Walk & Run, Lansing Capital Sesquicentennial Calendar, The Michigan Run, 4th of July Symphony at Oldsmobile Park, 1997 Summer Recreation Programs, Potter Park Zoological Society Income Statements and Audit and a Cooley Garden newspaper article. Summer program is in full swing. Hunter Pool is open. Moores should be open shortly. Filice wondered if LPD did extra checks during the summer seasons at the pool neighborhoods. Reickel noted that LPD has been responding with terrific preventative measures when asked. Board members requested that the pool neighborhoods be given extra attention. BOARD MEMBER COMMENTS James and Filice apologized for not attending last month's meeting. James arrived late but group had dispersed. (Chair was aware James would be late.) Submitted by: Lee Ann Foreback, Park Board Secretary Approved by Park Board on July 16, 1997. * Park Board Minutes July 16, 1997 - r�rf ri .. MEMBERS PRESENT: Mary Margaret Woll, Philip Alderfer, Judith Mohay`-Filic� P-M, 2: (7:29 P.M.), Wilbur Howard, Mary James, Sally! Laurior�'T CLLRfi John Pollard, Earl Wolf OTHERS PRESENT: Murdock Jemerson, Manager of Leisure and Special Recreation Services (arrived during meeting); Phil Dorland, Deputy Director, Parks and Recreation Department R. Eric Reickel, Parks and Recreation Director, excused for vacation. CALL TO ORDER: 7:22 P.M. Gier Community Center, 2400 Hall Street ADDITIONS OR DELETIONS TO AGENDA - None APPROVAL OF PARK BOARD MINUTES JUNE 18, 1997 MOTION: James moved that the Park Board minutes of June 18, 1997, be approved as presented; seconded by Laurion. Motion carried. No other department board minutes were received. CLIFFORD PARK RESTROOM BUILDING The Board had requested information regarding demolition costs versus repair costs to this building. Public Service Department determined that it would cost $4,500 to demolish this building and $30,000 to renovate it. Discussion followed on the feasibility of renovating the building. Laurion noted if the $30,000 was spent on the renovation, the building would probably still be locked and unusable for the public. The cost of renovation is prohibitive compared to demolition. James wondered how many portable toilets could be rented for $30,000. Dorland noted portable toilets are approximately $65 per month. James noted Quentin Park has two or three portable toilets. The Board suggested the use of portable toilets at Clifford Park. ELECTION OF OFFICERS FOR PARK BOARD MOTION: James moved that Mary Margaret Woll remain President and Judith Mohay Filice remain Vice President; seconded by Pollard. Motion carried. Park Board Minutes - July 16, 1997 2 FALL PROGRAMMING AT FOSTER COMMUNITY CENTER Phil Dorland noted the bid packages for community center renovations will be going out in the next two weeks. If all goes well, a contractor should be selected close to September 1 and should be able to start renovations soon after that. Foster Center will be closed beginning September 1 . Murdock Jemerson, Manager of Leisure Services, has been in contact with the School District and is investigating locating some of our programs in Lansing School District facilities. Jemerson is also investigating locations to store items currently stored at Foster. Once a contractor is selected a determination can be made as to the use of the basement for storage. Judith Filice arrived at 7:29 P.M. REMARKS BY BOARD MEMBERS Howard wondered what the working relationship is between Lansing Parks and Recreation Department and the Lansing School District. Woll noted the City has cooperated with LSD on Project PLAY. Playgrounds are the most cooperative venture. She also gave some background information on LSD turning over their recreational programming classes to Parks and Recreation. LSD has donated their facilities for these programs and this will keep us from duplicating programs. Dorland explained the revenue falls short of the expenses with these programs, and it will cost approximately $60,000 to run these programs. Howard spoke in favor of reinstituting a middle school sports program. James noted there are middle school sports (volleyball, swimming, soccer, baseball, etc.). Filice explained the programming is very minimal as compared to the surrounding areas and the programming that was previously available. James requested the Department give a status report on the working relationship with the Lansing School District and the City of Lansing. James related that Verlinden School has tattered basketball nets. Discussion followed on who was responsible for the basketball nets. James requested the Parks and Recreation Department put up basketball nets at Verlinden School. Filice commented on Otto's needs. MURDOCK JEMERSON, MANAGER OF LEISURE SERVICES, ARRIVED AND SPOKE TO THE BOARD Jemerson requested the Board move their summer meetings from Wednesdays so they can attend the Concerts in the Parks. The Board agreed. Park Board Minutes - July 16, 1997 3 Jemerson noted the department has a good relationship with the Lansing School District, and the Lifetime Sports Section will be moving to school district facilities at Hill Vocational Center. Jemerson brought pictures of summer programs. The department has been challenged this summer with many special events. The Mayor's Riverwalk on June 14 was extremely successful. This was sponsored by M-Care. July 4th was another expanded event including traditional family games at the park. The first Concert in the Park was the Lansing Concert Band at Frances Park. The Lugnut Clinics were extremely well-received. The Hershey Track and Field was very successful again. Woll wondered if notification was sent to the Board on these events. Jemerson noted they are listed in the Community Activities Guide which is published by the department and sent to every board member. Woll indicated board members should have special notification. Jemerson discussed vacancies in the Leisure Services section including one Community Building Programmer (Dave Ranville retirement), one Turner-Dodge Curator (Susan Cantlon transfer to Planning and Development) and the creation of a Special Recreation Services Assistant to handle the programs turned over from the Lansing School District. Brett Kachinske has been selected to fill the position to handle programs from the school district. This means there is another Community Building Programmer vacancy. Personnel is accepting applications for the Turner- Dodge position through July 25. Hopefully, a person will be in place by the first of September. A selection has been made to fill Dave Ranville's vacancy. REMARKS BY BOARD MEMBERS (CONTINUED) Pollard noted the Quentin Park tennis courts were resurfaced but there is more work to be done as it has sunk in certain areas. Pollard also commented Verlinden School may be missing a basketball net, but Quentin Park is missing a basketball pole that was demolished last year. This needs to be replaced. Pollard stated that he had reviewed the information on the Potter Park Zoological Societ and felt that Lansing was not using this resource according to the statistics on programs. The programs have grown but there are not enough Lansing children there. The 75 teen zoo keep slots should be 50-80 percent Lansing children and certainly more than 27 applications should be received. Pollard strongly stated these positions can lead to jobs and they should be going to Lansing children. Laurion noted that Lansing Schools have transportation issues that seem to keep them out of the zoo. James wondered if Pollard would like to work with the Society to insure Lansing youth are involved in these programs. Pollard stated he is on the Park Board and that is enough. If the Society will send him the numbers, he will straighten them out. James agrees more of the slots should go to Lansing students. She expressed concern the information was not getting to the students once it is distributed to the Park Board Minutes - July 16, 1997 4 Science teachers. Alderfer noted that the Zoological Society is not responsible for Lansing School District miscommunications. Pollard stated the information should be going to high school students. Filice noted the majority of high school youngsters do not want a non-paying job and that not every youngster that applies should be working in the zoo. Laurion agreed with changing the Board meeting days when the Concerts in the Park series is on. James wondered if we had any idea when we were going back to the aborted park improvement project in St. Joe Park--the parking lot--now that the Board of Water and Light has delayed it for two years. MOTION: Filice moved the Board direct staff to inquire as to the status of the BWL project at St. Joe and our concern at the delay. Ask the City Attorney to look into some type of penalty that the parks department can levy against the board because of lack of the availability of St. Joe Park to citizens of Lansing for the past two years.; second Pollard. Dorland understood that the line was out in but then there were condensation problems. Experts were called in to redo the entire line. James noted it was not only through the park but also all along main street. It was poor judgment to let the contractor begin on the parking lot and then halt it with a steam line being put through. Perhaps the lot could be built by the BWL. Motion carried. James noted the bleachers are dangerous at St. Joe and Quentin Parks. The plastic edges are broken off and they are dangerous. Woll noted the Department had asked for a new position to do inspection at park sites. It was turned down during budget hearings with the suggestion staff could go out on their lunch hours. Dorland explained General Services Committee of Council is discussing this issue but is interested in someone who will inspect Lansing School District equipment. Board discussion followed on the need for regular inspections and follow-up maintenance and the general tendency to build more and ignore items which need to be repaired as a cost savings measure. Judy Filice wanted to go on record as being against the Michigan Parades into the 21 st Century Parade because it has taken away from the Memorial Day Parade. Filice questioned who was responsible for the Michigan Princess which docks at Grand River Park. The music is so loud it can often be heard at Mount Hope Avenue. Filice related people are very concerned. Dorland noted the boat is enclosed and the Park Board Minutes - July 16, 1997 5 noise should not project out. The Department leases space to the Michigan Princess and it is subject to the noise ordinance. The August Park Board meeting will be held on an alternate date to accommodate the concert. Submitted by:✓�C,�K—� � Lee Ann Foreback, Park Board Secretary Approved by Park Board August 21, 1997. * Park Board Minutes August 21, 1997 MEMBERS PRESENT: Mary Margaret Woll , Judith Mohay Filice (8:00 P.M. ) , Wilbur Howard, John Pollard, Earl Wolf MEMBERS ABSENT: Philip Alderfer (excused) , Sally Laurion (excused) , Mary James OTHERS PRESENT: Bob McConnell , Memorial Review Board; Frank Walker, George Williams , Bobby Husband, Lincoln Center; Dale Copedge, Kingsley Center; Juanita Mitchell , Potter/Walsh Neighborhood; Don Ballard, Golf Manager, Paul Dykema, Forestry Manager, Murdock Jemerson, Manager of Leisure and Special Recreation Services ; R. Eric Reickel , Director, Parks and Recreation Department CALL TO ORDER: 7:22 P.M. Groesbeck Golf Course, 1600 Ormand Street The Board excused Boardmembers Alderfer and Laurion. FORESTRY MASTER PLAN CONSULTANT Paul Dykema spoke to the Board explaining that a grant was received from the DNR Urban Forestry Program to develop an urban master plan and have a consultant review the operation and recommend ways to streamline. The grant and matching funds were approved. Davey Tree Expert Company has been selected as the consultant. They will review the operation on site and will also be contacting various boardmembers and city personnel . Once the report is completed it will be forwarded to the Board. GOLF COURSE UPDATE Don Ballard spoke to the Board explaining the Golf Section runs the four municipal golf courses in the summer and the artificial ice rink in the winter. Groesbeck has been undergoing a $1.7 million renovation in the front 9 in conjunction with the Ingham County Drain Commission. The Drain Commission is using some areas of the course for rainwater storage and the City is making improvements to the course at the same time. The course is beginning to take shape and will hopefully be completely seeded by mid-September. They have had 30 to 40 days of weather related delays. Park Board Minutes - August 21, 1997 2 WASHINGTON PARK OUTDOOR ARTIFICIAL ICE RINK AND DOME The Washington Park Ice Dome will be open October 1 through March 31. Ballard distributed the proposed schedule for the two rinks (the dome and the artificial ice rink at Washington) . The Artificial Outdoor Ice Rink will be open December 1 through February or the first week of March (weather permitting) . The hours for rentals were distributed for the Board's review. When Boardmember Filice arrived this was discussed further. Filice's concern was there is available open skating after school . Ballard noted there had been a 3:15-4:15 P.M. slot open on the outdoor rink that was available for school groups. This time has not been utilized by a school group; the preferred time is during school hours so there is bus transportation and children are back at school to obtain their bus transportation home. Ballard noted during school hours , the dome is also available. Reickel commented the agreement with GLAHA contained provisions to bring more Lansing youth into the hockey play. Ballard explained GLAHA is planning to have a couple of "Learn-to-skate" Programs in the early fall or winter. They will be also initiating a scholarship program for children in Lansing with a provision for lending equipment. GLAHA is putting this in writing. DALE _COPEDGE. CHAIR OF KINGSLEY ADVISORY BOARD. REFERRAL FROM MEMORIAL REVIEW BOARD TO RENAME KINGLSEY COMMUNITY CENTER Mr. Copedge had another commitment and addressed the board on this subject early. As Kingsley Advisory Board is a strong board, Mr. Copedge has contacted various board members and a majority of the board members are in favor of the renaming the center after Richard Letts. The board would like to distribute a survey of the community before voting on changing the center's name. Chairperson Woll noted when this is acted upon during later in the meeting she plans on offering an amendment to the name of Richard D. Letts to the "Richard and Olivia Letts Community Center. " The Board discussed tabling the issue. DIRECTOR'S REPORT Reickel noted the next playground dedication is Monday, September 15 at 6:30 P.M. at Dunnebacke Park. Woll noted the dedication at 119th Park was wonderful . The Community Services Guide is due out the first week of September. A Project PLAY Status Report (8/12/97) was sent with the packet. The Director also sent responses to several questions asked a the July meeting and addressed issues of Potter Park Zoological Society, Lansing School District, Basketball Nets, Quentin Park Basketball Court, Quentin Park Tennis Courts, St. Park Board Minutes - August 21, 1997 3 Joseph Parking Lot, Bleacher Repair and Noise from the Michigan Princess/J & K Steamboat. Judith Filice arrived at 8:00 P.M. MEMORIAL REVIEW BOARD REFERRAL - KINGSLEY COMMUNITY CENTER - RICHARD LETTS Bob McConnell of the Memorial Review Board explained an application had been received to rename the Kingsley Community Center in honor of Richard D. Letts in recognition of Mr. Letts ' contributions to the community. The Memorial Review Board has referred this to the Park Board for a recommendation. Pollard noted that because of Lincoln Center and Letts contribution many young people were entertained and directed. Frank Walker, George Williams and Bobby Husband, all associated with Lincoln Center, expressed support for this proposal . It was noted that Mr. Letts health status is not the reason for the renaming but it is the reason for the haste. Filice noted she is a great admirer of Mr. and Mrs. Letts. She wondered if the facility could be named for someone with the park property remaining Kingsley. Howard noted the property was acquired with H.U.D. monies. The renaming proposal only dealt with the facility. It doesn't deal with the property. MOTION: Howard moved that the Kingsley Community Center be renamed after Richard and Olivia Letts and that it be known as the Richard and Olivia Letts Center; seconded by Pollard. Motion carried. Mr. Copedge had requested that the Board wait a month until the Kingsley Advisory Board has a chance to survey persons throughout the Kingsley Neighborhood as well as users . The Board respected Mr. Copedge's request but felt that the time to recommend to the Memorial Review Board was now. Mr. Copedge could have input as this process proceeded. Board directed Reickel to contact Mr. Copedge and inform him of the Board's action. ADDITIONS OR DELETIONS TO AGENDA - None. Park Board Minutes - August 21, 1997 4 APPROVAL OF MINUTES MOTION: Howard moved the Park Board minutes of July 16 be approved with the excused absence of Director Reickel noted; seconded by Filice. Motion carried. Other department board minutes were received. WALSH PARK LEASE REQUEST Juanita Mitchell , President of the Potter Walsh Neighborhood Association spoke to the Board. They would like to lease a portion of Walsh Park to build a Neighborhood Focus Center. Capital Area Community Services is willing to take the lead in this project as they did in the Donora Baker area. There is $50,000 in CDBG funds available. They don't currently have a place for community programming. CACS would provide for a Head Start area. There would be computer access and senior programs. While the local church has been wonderful in letting the neighborhood utilize it, but it does not always work. Ms. Mitchell also works for CACS. Howard was interested in having some of the programs from the Potter United Methodist Outreach moving into the proposed neighborhood center (Foodbank, Health Screening, etc. ) . Pollard expressed disappointment that Holmes Street School cannot be used. Jemerson noted the school is being used by the Lansing School District. Howard noted this is an isolated area as far as access is concerned. MOTION: Howard moved the Board approve in concept a neighborhood focus center. CACS 1s to come back to the Board with a more detailed plan and an outline of the funding for such a project. Staff will research the legal ramifications . Seconded by Pollard. Motion carried. MNRTF GRANT APPLICATION - ACQUISITION OF SYCAMORE CREEK PROPERTY The department is recommending applying for Michigan Natural Resources Trust Fund Grant to acquire easements and land along the Sycamore Creek corridor for the extension of the River Trail south. There is 31± acres of forested land with 2,200 feet of Sycamore Creek frontage available. The department recommends applying for a $900,000 grant with a local match of $300,000. The City is proposing developing a recreational soccer facility immediately south of this 5 Park Board Minutes - August 21, 1997 parcel . The Park Board recommended acquisition of this property on April 16, 1997. MOTION: Filice moved the Board recommend to the Mayor applying for a MNRTF grant to acquire easements and land along l ong the by Wolf.Sycamore Creek corridor to extend the River Trail ; Motion carried. PLATFORM TENNIS COURTS - ADADO RIVERFRONT PARK The Board had approved selling the platform tennis courts to Court One for $1 .00. Court One has diligently investigated ways to remove these and have received quotes of between $15,000 and $20,000 to dismantle these and move them. Court One regrets they cannot proceed for those costs . The decks on the courts are aluminum. John Chamberlain of J & K Steamboat is investigating using the decks for the canoe livery at Potter Park. ST JOSEPH PARK PARKING LOT The Department was not short sighted in beginning this project. It was stopped because the BWL was putting a waterline through the park to Lansing Township. The project was held back. Once the waterline was through, we were ready to start. BWL again requested we stop to enable the steam line to be put through the park. The BWL had a problem with the steam line and again asked us to stop. We do have a bid. The BWL has agreed to cover any costs due to inflation that are over our original bid to complete the work due. `'EORGE HARLOW PAST PRESIDENT AND MEMBER OF PARK BOARD Mr. Harlow, past president and long-time Boardmember passed away on July 23, 1997. The Board is grateful for his contributions to the Board and the City of Lansing. BOARDMEMBER COMMENTS Chairperson Woll reminded the Boardmembers it is their responsibility to notify the Parks Department office if they cannot attend a Park Board meeting. Citizens who come to appear on agenda items and deserve a quorum. Filice requested she be given additional notification of the meetings via a phone call on the day of the meeting as she forgets without a reminder. Reickel explained his secretary was on vacation this week and not available to place a reminder call . Park Board Minutes - August 21, 1997 6 Wolf enjoyed the Lugnuts game at the City Suite, but did again recommend something showing the City of Lansing be placed in the City of Lansing Suite. The Board agreed and asked their recommendation be forwarded to the Mayor. Wolf also requested the issue of a Skateboard Park be investigated at a meeting in in the near future. Wolf noted that Modern Skate and Sports has a traveling platform but the operators explained the most difficult obstacle in Michigan is that legally skating is considered a recreation and not a sport. Liability is covered for sports but not for recreation. Reickel noted that a skateboard park is on a list of items to investigate. Wolf will provide Reickel information from a Skateboard facility in Kalamazoo. Filice wondered what happened to Willoughby Park and if a plant inventory had been done. Reickel noted the City is trying to have this annexed but that an inventory would have to be contracted out at this point in time. Filice also noted there are hepatica at Fine Park and the plants should be preserved no matter what the park plans maybe. This flower is not endangered, it is known as liverwort and is a perennial with a small flower. Adjourn 9:00 P.M. Submitted by: �— Lee Ann Foreback, Park Board Secretary Approved by Park Board September 17, 1997. * Park Board Minutes September 17, 1997 - MEMBERS PRESENT: r Mary Margaret Woll , Judith(8:25 P.M Philip Alderfer -T' ) , Wilbur Howard, Sally Laurion Mohan Folic MEMBERS ABSENT: == __ Mary James (excused), Earl Wolf (excused) ; John Pollard (unexcused) _ OTHERS PRESENT: Sue Eareckson, Friends of Bancroft Jim Park; F Fountain, Diane Foltz, ountain, Piper (119th Park); R #237 Armory Alliance Neighborhood Watch Eric Reickel , Director, Parks and Recreation Department CALL TO ORDER: 7:40 P.M. , Scott House, 125 W The Board began at 7:40 p.M. Main Street lfrom the meeting hear speakers who had attended the meeting the meeting and arrived at 8:25 P.M. 9 and was not expected, she was able to atten This n. gave the Board a quorum to take official actin Although Filice had been excused Boardmembers James, Filice and Wolf had phoned in to d meeting day. (pollard left a message at 6:14 P.M be excused prior to 5:00 p.M, which was not available to the Board board E EAREKSON PRESIDENT FRIEND F gAN R �- PARK The wildflower inventory from Bancroft Park was This had been requested at an earlier meeting. Recreation Department had bedistributed to board members. Ms. Earekson noted the Parks and trying to set u been helpful throughout the filled in p an ice rink. The tracks in the field and alow spots areas such as Eareckson requested the closing sign be put back Put back in on the north end of the have been parking lot. In and the gate be The Friends of Bancroft Park feel strongly that park should remain as the the present boundaries of the Groesbeck Golf Course. y are throughout the renovation of the Report. This subject is also addressed later under the pack 9 of Director's 11 TH PARK BASKETBALL COURTS One of the basketball backboards had been remove receiving a petition signed by 15 neighbors circulated September of 1994 after requested the removal due to the ted b drinking. " Also "Neighborhood children are Y Randy Eberbach which noise, profanity, arguing outside the neighborhood. " are chased off the court b g g and removed. No complaints were received when the backboard was was Park Board Minutes - September 17, 1997 2 When the new playground equipment was erected, the backboard was reinstalled. The Board President and the Ward Council person, Harold Leeman, Jr. , also agreed it was time to reinstall the backboard. Eberbach again contacted the Department to inquire about the reinstallation of the backboard. The petition was removed from the file and is before the Board tonight along with a new petition with 41 signatures .This new petition requests that both backboards and rims stay on the court. They petition lists several alternatives to removing the backboard. President Woll noted petitions are still being circulated to keep the backboards in place. (New petitions containing 68 additional names were received by the Director after this meeting. ) Denise Foltz expressed appreciation for the improvements in the park including the basketball courts, play equipment, and team sports being played at the park. She has observed "problem uses" are decreasing. Denise's five children were present and also commented on how much they enjoyed improvements at the park. Jim and Piper Fountain, park neighbors for 15 years, also spoke to the Board in support of the basketball boards being left up and the appreciation of park improvements . The Park Board received the petitions and placed them on file. WONDERLAND OF LIGHTS - POTTER PARK ZOO Carol Webster, Executive Director of Potter Park Zoo Society, explained the Society is again preparing for the Wonderland of Lights . The Society is recommending a per vehicle fee to be collected at the parking booth. It is proposed a $5.00 per vehicle fee be charged with a ticket given to each occupant in a vehicle. This ticket will be presented at the zoo admission booth to gain admission to the zoo. This will give an account of the attendance. Persons who have walked into the park will not have a ticket and will pay $1.00 each to enter the zoo. This will give control of the parking situation and the entry gate to the zoo. It will continue to provide the supervision at the zoo entrance necessary to curtail vandalism. Revenues have decreased significantly in the past few years since the inception of a per person charge instead of a per vehicle charge. Also, last year there were 11 nights below freezing and 6 nights below zero. The event was up and running but there were few persons there. This charge is affordable for the holidays but will cover expenses . Director noted there must be a cut off in the size of the vehicle. He suggested that $5. 00 per vehicle containing up to 10 occupants and $10 for vehicles for more than 10 occupants. Park Board Minutes - September 17, 1997 3 Webster noted this is such a positive event. Many people come spring, summer and fall because they came during the Wonderland of Lights. This event brings people out and encourages them to come the rest of the year. Director noted without the Zoo Society or the docents, this event would not take place. City staff would not be running this time intensive event. The Society puts in a tremendous amount of hours to run this event. The docents design, built, erect, maintain, take down and host all 42 evenings. There are no city employees other than the security person who is always present in the evening. Mayor's from local communities come in to host various nights with their community people. Santa and Mrs . Claus are there on weekends, carolers, bell ringers ,. etc. There are four full time employees of the zoo society but the volunteers make it work. MOTION: Howard moved the Board support the new fee structure for the Wonderland of Lights as presented; Seconded by Laurion. The fee will be $5.00 per vehicle with up to 10 occupants and $10.00 per vehicle with more than 10 occupants. Each individual will be given a ticket to gain admittance at the zoo admission booth. Motion carried. (5-0) Filice voted on this item upon her arrival making it a valid motion. Howard commented people mention the Zoological Society in many areas of his daily life and business. Howard wondered if there had been a recent article detailing the Society's work. Webster noted as the Society tries to raise funding for the education building, many people perceive the Society as "the City" and that they shouldn't donate if the city will pay for it. Director remarked the quarterly community guide prepared by the department must devote a page to the zoo and the Zoological Society in relation to how they serve the community. Webster thanked the Board for their time. DIRECTOR'S REPORT Capital Program Update was distributed to the Board. This listed current and future projects. There was also a memo distributed giving information that three contracts are signed for the Gier Restroom/Concession Building, the renovation of Gier, kingsley and Foster Community Centers, and the renovation and expansion of the Washington Park Warming House. Laurion noted the Frances Park remodeling was wonderful . Director explained the east parking lot is in the process of being completed. Park Board Minutes - September 17, 1997 4 Filice arrived at 8:25 making a quorum. Director updated the Board on the St. Joseph paving project. Also, a public hearing will be held on the MNRTF grant application for Sycamore Creek rrooperty acquisition sometime in late September. The Wentworth Park steamclock dedication is September 19 at 1:00 P.M. Director informed the Board he had appeared before Public Services Committee regarding a petition that requested Bancroft Park not be changed due to the construction at Groesbeck Golf Course. Director recommended a conceptual master plan be developed that integrates the overall boundaries of Groesbeck Golf Course, Porter and Bancroft Parks as well as the BWL property behind to investigate the entire open space conceptually. This would relieve the concerns of the petitioners. Everything at this point has been conceptual . The area has been prematurely alarmed over any changes. One of the concerns the neighbors had over the park was the perceived lack of maintenance. Board discussion followed. APPROVAL OF MINUTES MOTION: Howard moved the Park Board minutes of August 21, 1997 be approved as submitted; seconded by Alderfer. Motion carried. (5-0) Other department board minutes were received. BOARD MEMBER COMMENTS Wilbur Howard will not be able to attend the October 15 Park Board meeting. Meeting adjourned at 9:00 P.M. Submitted by: Lee Ann Foreback, Park Board Secretary Approved by Park Board October 15, 1997. PARK BOARD MINUTES OCTOBER 15, 1997 MEMBERS PRESENT: Judith Mohay Filice, Philip Alderfer, Wilbur Howard, Sally Laurion John Pollard Earl Wolf(8:00 P.M.) -' MEMBERS ABSENT: Mary James (unexcused) i , CLERK OTHERS PRESENT: Peggy Bee, Garden Club of Greater Lansing; R. Eric Reickel, Director of Parks and Recreation CALL TO ORDER: 7:45 P.M. , Scott House, 125 W. Main Street Vice President Filice noted the passing of Mary Margaret Woll on October 7 is on the Board's minds this evening. The Board learned many things from her and appreciated her leadership. She will be greatly missed. Director noted that there have been some calls from the community regarding a memorial for Ms. Woll. There will be a presentation to the Board at the November meeting to name Room 213 at Foster Community Center in honor of Ms. Woll. The Board discussed the vacancy created as President of the Board. It was decided to wait until the November meeting to elect a new Board President. ADDITIONS/DELETIONS - none. GREATER LANSING GARDEN CLUB -PEGGY BEA Ms. Bea came to observe and had questions about various items at Scott House. The Garden Club had purchased curtains previously and they fell apart when cleaned. The Scott Center Board feels there should at least be a valance across the top or shades that are even. Reickel will look into the situation. Ms. Bea also reminded the Board the evergreen sale is coming up. Filice asked if there was a plan for the interior. Director noted a study was done to investigate what would be necessary to bring the building up to speed and the cost was $300,000. Compared to Project PLAY, the three community centers and the river trail, it has not been a high priority. Earl Wolf arrived at 8:00 P.M. BOARD MEETING MINUTES Motion: Howard moved the Park Board Minutes of September 17, 1997, be approved as presented; seconded by Pollard. Motion carried. Other department advisory board minutes were received. WONDERLAND OF LIGHTS PROPOSAL 1997 The Board recommended a per vehicle charge, but Council did not accept the recommendation. The $1.00 per person fee will remain in effect for the 1997 Wonderland of Lights. Council cited possible traffic backups and a need for a low fee as their reasons. Park Board Minutes - October 15, 1997 Page 2 URBAN AND COMMUNITY FORESTRY GRANT The Forestry Section has applied for a grant to improve computer networking and for forestry employee training. The match for this grant will come from in kind services and monies already budgeted for this purpose. MOTION: Howard moved that the Board support the department's application for this grant; seconded by Laurion. Motion carried. SOLOMON GRAVEL PITS - MAPLEWOOD PARK(INGRAM COUNTY) Information was distributed with a map of the site. This is an Ingham County Park which will include swimming and volleyball. There will also be play areas and pavilions. Filice was also interested if there will be winter activities. There are possibilities for an outdoor ice rink, a moderate sledding hill and cross country skiing. INFORMATION Information was mailed to the Board regarding Apple Butter festivities at Fenner Arboretum on October 18 and 19. Volunteers are always welcome. Potter Park Zoological Society Income Statements for June through August 1997 were mailed. The Society has received two grants recently: $100,000 from General Motors and $300,000 from the Kresgee Foundation. There is still $400,000 to go. Carol Webster feels confident that she will be able to raise the remaining funds. Reickel suggested the Board consider recommending construction drawings commence for the Education Center during the CIP proposals in November. Wolf was interested in the plans for the new Zoo Plaza. Washington Ice Dome is open and public skating is going on now. The warming house is underway and expected to be done by December 1. The renovation of the Gier Concession/Restroom facility is underway. The three community centers are under renovation now also. Next meeting is November 19 and the November and December meetings are at City Hall. The Board agreed the November 19 meeting will begin at 7:00 P.M. REMARKS BY BOARD MEMBERS -None. Meeting adjourned at 8:25 P.M. Submitted by Lee Ann Foreback, Park Board Secretary Accepted by the Board November 19, 1997. PARK BOARD MINUTES November 19, 1997 MEMBERS PRESENT: Judith Mohay Filice, Philip Alderfer, Wilbur Howard, Map N V E D Sally Laurion, John Pollard, Earl Wolf(7:20 P.M.) �B �5 Fib 2; 58 MEMBERS ABSENT: None(1 vacancy) LANISIJIC CITY CLERK OTHERS PRESENT: Paul Dykema, Forestry Manager, R. Eric Reickel, Director of Parks and Recreation CALL TO ORDER: 7:00 P.M., Council Conference Room, City Hall ELECTION OF OFFICERS Laurion nominated Judith Mohay Filice as President of the Park Board with Pollard seconding the nomination. Filice was unanimously elected as the President of the Park Board. Laurion nominated Wilbur Howard as Vice President of the Park Board with Pollard seconding the nomination. Howard was unanimously elected as Vice President of the Park Board. ADDITIONS/DELETIONS TO THE AGENDA -New Programs added to agenda. FORESTRY UPDATE - Paul Dykema,Forestry Manager On October 27 Lansing received 4 inches of very wet snow with the trees in full leaf. This caused severe breakage. During the first week, most of the time spent was in dealing with hazards. Forestry, Grounds&Landscape and the Garage merged together as a team and worked to handle this emergency. The north and central sections were the worst. The Grounds and Landscape Section and Garage Section have been invaluable helps during the storm cleanup. Residents of Lansing helped a lot and did what they could by dragging branches out of the street, etc. The Mayor issued an order that crews would remove private tree limbs as well as city street limbs due to the magnitude of the damage. Crews have been working six days per week, 12 hours per day. Approximately one third of the City has been completed. A storm cleanup summary is attached. Due to the focus on the storm cleanup, several things are not being accomplished. In the Grounds and Landscape Maintenance Section such as leaf removal and mulching, table collection and repair, bleacher collection and repair, preparation for natural ice rinks, road grading, ballfield and playground repair and fence repair are not being accomplished. In the Forestry Section spring planting is greatly reduced, deadwood season is delayed, hazardous tree removal increased in some areas while delayed in others, small tree pruning is suspended and routine pruning is greatly delayed. The 17 year trim cycle just moved to at least 18 years. James noted the City of East Lansing is almost done with their storm pickup. How does their schedule compare with the City of Lansing's schedule? Dykema noted they do contract out their work. James wondered why they are basically done as compared to Lansing. Reickel noted East Lansing has one chipper, rented one. East Lansing is one third the size of Lansing and did not handle private trees. Dykema noted Reickel's estimate of a 20 percent difference in cost if our pruning cycle was closer to 8 years in dealing with the City of Lansing trees was correct. However, we are dealing with a Park Board Minutes -November 19, 1997 Page 2 huge volume of privately owned material which we normally do not handle. Some neighborhoods are having brush on their right-of-way from species which do not exist in the neighborhood (it is being hauled in). It is all being handled. MOTION: Pollard moved the Board commend Parks and Recreation staff, Paul Dykema (Forestry Manager), R. Eric Reickel(Director), the Mayor and Council for working as a unit to resolve the storm damage based on the need to most efficiently handle the cleanup; seconded by Laurion. Motion carried. James would like to discuss forestry issues in the near future including using this storm to help educate as to the value of the Forestry Section, the Property Owner Pays Program and the pruning rotation. Dykema noted the trees will need to be resurveyed this winter to check for hazards. BOARD MEETING MINUTES MOTION: Howard moved the Park Board Minutes of October 15, 1997, be approved as presented; seconded by Pollard. Motion carried. Other department advisory board minutes were received. AMERICAN HERITAGE RIVERS In President Clinton's State of the Union message, he mentioned he wanted to designate 10 rivers as american heritage rivers. We are working with Grand Rapids and the rest of the watersheds from Jackson to Lake Michigan to have the Grand River Basin named as one of these American Heritage Rivers. A draft resolution was mailed to the Board supporting this initiative. MOTION: Howard moved the support the resolution as drafted; seconded by James. Motion carried. BUDGET INFORMATION The Council Budget Policies passed November 3, 1997, were mailed to the Board. Discussion followed on several areas which are very costly and staff intensive. James noted discussion from last year should be again reviewed by Council. Director noted increases are not to be more than 3% in the base budget. This will not cover salary increases and inflation. Pollard felt the department had been more than cooperative with the Lansing School District and wondered what benefits the department was deriving from the relationship. Pollard does not feel the library belongs in the recreation setting. He requested numbers from this year's summer programs to have hard data to dispute the need for additional kids kamps. Park Board Minutes - November 19, 1997 Page 3 Filice inquired about monies available from the Ryden estate for Lansing Youth. She recalled that funds would revert to the estate if not used within a certain time frame. Director will call Bruce Miller inquire about this. GLAHA will be reporting to Council on the scholarships for Lansing youth hockey players at the next Ways and Means meeting. Capital Projects Budget Development information was mailed to the board and Project/Insfrastructure Plan was distributed to the Board at the meeting. MOTION: James moved that staff report to Board in December on the relative benefits of a tub ,grinder and information on leaf sucking; seconded by Laurion. Motion carried. Alderfer requested revenue statements on golf courses. Reickel explained they will be included in the December information. Alderfer mentioned the possibility of privatizing the golf courses. In several Cities he has been in recently, the city's have sold the management of the municipal courses to private groups (Toledo, Cincinnati). The basic argument for privitization is there are ways to shift the burdens for maintenance, upkeep and improvement to a private company in exchange for a share in the revenues. The governing body maintains control over fee increases. Howard noted these are done on a long-term lease basis with the private company not having to pay for the natural land value. Also prices naturally go up to allow the private company to profit. The proposed project list detailing the 1998-99 projects with infrastructure, park millage, zoo improvements from parking fees, building maintenance repairs (CIP)was discussed (list attached). The Board discussed several aspects of the list including soccer fields and tennis courts. James requested a five or ten year trend report on various sports. James would like the facilities plan with the information on programs. Filice noted children play what they are taught. New Programs The New(or Expanded)Program Request List for 1998-99 was distributed to the Board and reviewed (list attached) . ADMINISTRATIVE OFFICE MOVE The Director updated the Board on the upcoming move of staff from the 4th floor of City Hall. Leisure and Special Recreation Services staff will be moving to Foster in March when the Center reopens after renovations. The remainder of the staff will move to the North Capitol Parking ramp. Discussions are also underway regarding an interim move possibility for the staf. FERRIS PARK MOTION: James moved that the Board recommends Ferris Park be immediately dedicated as park land when the State of Michigan turns Ferris Park over to the City of Lansing; seconded by Pollard. Motion carried. Park Board Minutes - November 19, 1997 Page 4 OSBORNE PARK Osborne Road has been widened to allow traffic flow improvement near General Motors. Approximately five feet along the south side of the park has been used to accommodate this widening. The parking lot in the 1100 block of Washington Avenue which includes riverfront acreage will more than adequately replace the loss of park land. MOTION: James moved to replace our lost park inventory on Osborne Road with the parking lot given to us at the 1100 block of Washington Avenue; seconded by Laurion. Motion carried. INFORMATION The Zoo Lights begins November 23 and ends December 31. The Renaming of Kingsley Community Center to Richard and Olivia Letts Community Center went beautifully. Winter Class Registration for residents begins December 8 and Open Registration begins December 15. COMMENTS BY BOARD MEMBERS Laurion attended the opening ceremony for the new boat ramp at Grand River Park. While there she received a complaint from a fisherman that the parking lot was full several times due to the steamboat rides. Laurion feels some spaces should be reserved for fishermen. Director noted it is a coordinated effort as there are many mixed uses at this park with the water ski club, bass masters, fishermen, three groups of rowers, etc. Director noted there are several slots that will be reserved for users of the boat ramp. Filice noted it was an honor for her to attend the renaming of Kingsley Community Center to Richard and Olivia Letts Community Center. The Building is the Letts Center but the historic name of the park is still Kingsley Park. James requested the natural ice rink attendance for the previous year. Meeting adjourned. Submitted by �� J Lee Ann Foreback, Park Board Secretary Accepted by the Board January 21, 1998. ;y� y I// C `/l V�, \JL LQ11J lL1` I `NTEROFFICE COMMUNICATIV ON ATTACHMENT TO 11-19-97 F. BOARD MINUTES f c N I G To: Parks and Recreation Advisory Board Members From: Paul Dykema; Forestry Manager, Parks and Recreation Date: November 19, 1997 Subject: Storm Cleanup Summary Date of Storm: October 27, 1997 1st week Forestry, Grounds, Shop Merge (12 hrs days, 6 days/week) Grounds Clearing Roads and Sidewalks Public Service Clearing Roads 2nd week Asplundh Starts (5 Crews) Totals Through 11/16/97 Cost Estimate Brush Piles Chipped 7402 Overtime Hours 2363 Sidewalks Cleared 4001 Total Man Hours 5212 Hangin Branched Removed 1802 Special Fund $107,000 Trees Removed 106 Total Cost $182,000 Thank You Calls 3 Loads of Chips 420 Pounds of Chips 2,688,000 Calls from Seniors 60 Seniors Serviced 30 Work Schedule Impact for Grounds Forestry Section Work Schedule Impact Leaf Removal and Mulching Spring Planting Greatly Reduced Table Collection and Repair Deadwood Season Delayed Bleacher Colection and Repair Hazard Tree Removal Increased and Delayed No Prep for Ice Rinks Small Tree Pruning Suspended No Road Grading Routine Pruning Greatly Reduced Ballfield and Playground Repair Fence Repair ;PROJECT _Appropriated (Expended Encumbered iClose Out Continuation FY 99 ,PARKS & RECREATION DEPARTMENT I INFRASTRUCTURE PLAN-FY 98-99 - - PROJECT �Apyrop sated lgAp nded Encumbered t0ose Out Continuation FY 99 PARKS-INFRASTRUCTURE 10/21/97- FUND ---_ -- - -----� -- --- Ballfield Develo ment 125,133.04 _7_7,760.50 _- 4�372.54 15 000.00 Aurelius Road Soccer Comdex -- �_ _ _ _s .425300.00_ �, Buchard/Race St. Park _ -_ 144 210.00 17 Oak Pk Field Office site plan & Const draw 56000.00 r- - _- - _ Oak Pk Field Office-remodel conf. rst rms _ 139,000.00 Oak Pk Field Office-srvs garage doors =-�- - 14 200.00 Oak Pk Field Office-storage gar doors _ _ 11,200.00 Property ac . Parcel Poyetproperty ! 300 000.00 00 Pro a Sales-Parcel D _ 412 396.00 -- - --1---- -- - - Golf-Groesbeck fence y 9 fairway replace b 10 000.00 P Y _---�----- ---�- --- - -_ I000.00 Golf-S camore maint. barn replacement 15_ ; -__ ___ ,- Golf-Waverl Club House remodel restro_oms PPZ-bird houses li hts 6 -r - 10 000.00 PPZ-Re lace round cyclone display - I _ 48 840.00 PPZ-Renovation of o Fid utside_bi_rd display.--- -__ __-_ 62 700.00 !PPZ-Sand Hill Crane exhibit _ _ 48,840.00 PPZ-Irrigation System _--_ i -- _ -- -- - __ 20 000.00 TOTAL 125 133.04 77 760.50 0.00 0.00 47 372.54 422 394.00 PARK MILLAGE Design Consultant _ 550 000.00 4541464.131 95 535.87 94 892.00 Tennis Court Repairs 87 400.00 74,683.75 0.00 12 716.25 21 600.00 Rivertrail-Elm to Moores-River__ _ _ 210 000.00 40,241.47 169 758.53 307 000.00 Fenner Arboretum 237 249.83 --237 2-.- 1 18 700.00 Pavement Repairs _ _ 20,000.00 12,71 1.35 2,283.00 5,005.65 125 000.00 Rivertrail-S rin to Washington -_ 135 309.90 17 609.25 0.00 1.17 700.65 950 000.00 Rivertrail-Cli ert to Harrison __ I _ 80 450.00 _ 15 498.03 64 951.97 48 000.00 (Pool Renovations _ 259 848.00 224,442.98 _ 29 271.66 6,133.36 25 000.00 -- Playground Equipment _ !_. _._ 826 000.00 -___644,828.23 14 800.76 166 371.01 65 000.00 Contingency 33,341.45 1,000.00 34,341.45 0.00 Frances Pk DF water supply 6 000.00 BudgeWMC/CIP6year 11/19/9709:25 AM LPROJECT Appropriated Expended Encumbered ;Close Out Continuation FY 99 'Kircher baseball field restoration I 77 000.00 Marshall Park replace fence _ - ! 5,000.00 TOTAL PARK MILLAGE 2 439 599.18t 1 722 729.02 46,355.42T 0.00 672 514.74 1,743,192.00 TOTAL PARKS PROJECTS _ 2,564,732.22 1,800,489.52 46,35 1.00 719 887.28 2,165,586.00 __ I EST. MILLAGE REVENUE(2.3%/YR.) _ _ -- 1,743,192.00 H EST REV. LESS PK MILLAGE PROJ. _- 0.00 n ZOO IMPROVEMENTS FROM PARKING FEES `-3 PPZ-Llama Exhibit -_ _ — 45 240.00 PPZ-Exhibit Fencing _- _ 25 000.00 PPZ-Exhibit Repairs w/ unnite 10 000.00 PPZ-Unscheduled repairs 9,760.00 1 TOTAL FROM PARKING FEES 90 000.00 O & M DIVISIONBUILDING MAINT SCHEDULED MAINT-CIP m Repair stair case-Turner Dodge 24 500.00 0 Replace windows-Oak Park Garage 25 000.00 3 TOTAL 49 500.00 z O & M DIVISIONBUILDING MAINT ROOFS-CIP Hunter Pool 106 000.00 Potter Park-Big Barn 26 000.00 Oak Park-Administration&Garage 180 000.00 Fenner Arboretum-Nature Center 84 000.00 TOTAL 396 000.00 Budget/JM0C1P6year 11/19/9709:25 AM Attachment to 11/19/97 Park Board Minutes - Approved at 1/21/98 meeting PARKS AND RECREATION DEPARTMENT NEW (OR EXPANDED) PROGRAM REQUESTS FY 98-99 Replace Existing Department Radio Communication System 159,325 Playground Inspector 52,316 Field Services Division-Forestry Section Contract Construction Inspector to Full Time (includes benefits, supplies half-ton pickup truck and fuel). 61,902 Maintain an 10 Year Pruning Cycle (currently 17 years). This includes two forestry worker trainees, aerial tower rental and purchase, wood chipper, chip truck, supplies, fuel. 275,124 Chipper and Chip Truck for Grounds Section. New unit to Forestry; oldest unit to Grounds to allow pruning of park trees. 83,000 Addition of One Seasonal Employee (reinstate to pre-1992 level) (includes seasonals). 14,597 Field Services Division- Grounds &Landscape Maintenance Section Increase Seasonal Employees for Cemetery Crew Operations (includes wages, fringe benefits and uniforms). 29,525 Extension of Seasonal Employees for Park Mowing (includes wages, fringes and uniforms). 18,564 Increase Landscape Crew Operations with One Seasonal Employee (includes wages, fringes and uniforms). 10,448 Leisure and Special Recreation Services Division 4th of July Family Picnic 4,118 Spring Break Recreation Program 4,167 Expenditure 5,517 Revenue 1,350 Fenner Nature Center -Naturalist Aide 28 - new position includes wages, fringes and supplies. 42,868 Revenue 5,500 Reduced Contract Wages 4,227 Kids Kamp Activities Leader (includes fhnges) 8,615 Attachment to 11/19/97 Park Board Minutes - Approved at 1/21/98 meeting Kids Kamp Activities Leaders to replace millage funded positions (includes fringes) 33,079 Full Time Intermediate Clerk 22 at Gier Center 32,120 Summer Day Care Program 96,724 Possible revenue 97,500 4th of July Fireworks 25,000 Forest View Summer Tutorial Program 14,934 Flag Football 5,696 Full Time Intermediate Clerk 22 Foster Center 32,120 Attachment to 11/19/97 Park Board Minutes -Approved at 1/21/98 meeting PARKS AND RECREATION DEPARTMENT NEW (OR EXPANDED)PROGRAM REQUESTS FY 98-99 POTTER PARK/ZOO DIVISION Associate Curator(salary& fringe) 52,265 One additional UAW Seasonal Employee (includes wages, fringes, uniforms). 14,892 GOLF DIVISION Cap on Administrative charges of indirect cost plan of 14% of gross revenues. 100,000 Two additional Seasonals (includes wages, fringes&uniforms). 23,378 C:\OFFICE\WPWIN\WPDOCS\BUDGET3\NPLIST.99 12/9/97