HomeMy WebLinkAbout1995 Park Board Minutes - -- _ Park Board Minutes
January 18, 1995
MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice, Wilbur Howard,
Mary James, Sally Laurion (left 9:35), John Pollard, Mary
Margaret Woll (left 9:15)
MEMBERS ABSENT: None
OTHERS PRESENT: Gerald Brady, Manager/Curator of Potter Park Zoo, Paul
Dykema, Forestry Manager, R. Eric Reickel, Director, Richard
Schaefer, Landscape Architect, Parks and Recreation
Department; Tom Foote; Robert Ford, Ford & Associates;
Jim Sikarskie, MSU Veterinarian
CALL TO ORDER: 7:35 p.m., Scott House, 125 W. Main Street
Tom Foote is a mime and clown and spoke to the board regarding a Summer Playhouse
in the Park. This program will involve going into 14 different city parks, hiring high school
youth from drama classes and doing one or more plays at approximately 6:30 in the
evening. They are now in the process of raising funds. Also, he will be conducting live
shows every Saturday at the Market for the next 8 months.
ZOO PRESENTATION - BISON UPDATE
Gerald Brady, Manager/Curator of Potter Park Zoo, introduced Dr. Jim Sikarskie of MSU.
Dr. Sikarskie has been at MSU for over 20 years and has been involved with exotic zoo
medicine as well as native wildlife medicine for many years. He is also an active member
of the National Bison Association. A meeting was held in the Mayor's Office regarding
moving the bison and the Board was updated on this meeting.
Dr. Sikarskie was unable to attend the Mayor's meeting yesterday but stated the bison
is friendly because he wants company and is a herd animal. He is healthy and
reasonably happy as he has people feeding him and talking to him. However, the reason
is he is safe and friendly is because he is alone and desires human companionship. If
he had a mate, he would be more aggressive to humans.
Dr. Sikarskie is responsible for animal safety and there is not a perimeter fence as
required by the USDA. The USDA inspector has been satisfied by statements that we
are planning on giving this bison up. We will be required to put up a perimeter fence and
to take measures to eliminate the contact with people. This is the contact the bison has
had to replace contact with other bison. This fencing will cost a minimum of $30,000 and
then the bison will be in isolation.
Woll questioned if the neighborhood knows the fencing is needed. Filice stated the
neighbors of Fenner are committed to the site and are concerned about the bison.
Discussion followed as to the bison adjusting to the new herd and if he will be accepted.
Also, she stated some citizens believe there should be a North American Exhibit in the
zoo and the elimination of the bison is beginning the potential elimination of the North
American Exhibit.
Park Board Minutt-.o - January 18, 1995 2
Dr. Sikarskie stated the master plan does have a North American Exhibit. Brady has had
experience managing a bison herd for five years in Colorado.
James stated the board spent over one hour on this issue previously and voted the bison
be moved. The Board members present did not have one question as to what was going
on. The Board voted 7-0. She wondered why the Board was again dealing with this
issue.
James also questioned the policy of missing meetings and being informed on issues.
Whose responsibility is to become informed. The Board has spent 45 minutes on an
issue that had been thoroughly discussed at length previously while there are other
serious agenda items.
Filice stated she had brought this issue up at the last board meeting, but it will now be
resolved with the Mayor.
James again questioned whose responsibility it is to be informed. She also questioned
having staff come out again to re-discuss issues and this was not an agenda item.
Howard stated as the second ward representative he supported the idea to move the
bison. Complaints did not come to him.
APPROVAL OF MINUTES
MOTION: Crown moved the minutes of December 14, 1994 be approved as
presented; seconded by Filice.
Motion carried.
Minutes were accepted from other department advisory and friends groups.
REPORT FROM AD HOC COMMITTEE ON TREE PRESERVATION REFERRED FROM
PHYSICAL DEVELOPMENT COMMITTEE OF CITY COUNCIL
The Board is aware of what has been done on this committee as Crown, Woll, Pollard
and Paul Dykema participated in the process. The Physical Development Committee has
requested the board review and comment on this Ad Hoc Committee recommendation.
The changes that would be required were presented as part of the budget presentation
under new programs in December.
MOTION: Pollard moved the Board approve the resolution dealing with the Ad Hoc
Committee on Tree Preservation's report; seconded by James.
Laurion questioned what specifically is involved. Dykema, Forestry Manager, related
specific recommendations such as pruning small trees every three years, pruning large
trees every 8-10 years, street light clearance, reintroduce programs that were
Park Board Minutes - January 18, 1995 3
discontinued such as tree fertilization, maintenance items, and pest control. Crown
explained the committee was careful to make sure any new duties recommended for the
department were also funded.
Motion carried.
EVALUATION OF THE DEPARTMENT FY 93-94
The Charter requires the Board evaluate the performance of the department for the
previous year. Crown prepared a draft for the Board's review. Discussion followed.
Some additions and corrections were made.
MOTION: Filice moved the Board refer the Evaluation of the Department to the Mayor
with corrections as discussed; seconded by Woll.
Motion carried.
GRANT APPLICATIONS
Dick Schaefer, Landscape Architect, spoke to the Board regarding grant applications.
Reickel gave a brief overview of possible sources of grants.
Davis Park Field Improvements - Proposed are five additional basketball courts with
lighting for all six courts. This will extend the hours the courts can be used. Also
proposed are two additional youth ballfields and four sand volleyball courts. The total
estimated cost is $300,000. Matching funds would be through the park millage and/or
general fund. Potential applications can be sought through DNR Land and Water and
MDOT Intermodal Surface Transportation Efficiency Act (ISTEA). Filice wondered if there
would be increased security due to the increase in the basketball courts. As LPD will be
responsible for patrolling these courts, a commitment would be needed from LPD to patrol
these parks. Reickel explained the intent of this is to get the night basketball players out
of the neighborhoods and at a central location where they would not be a problem.
Security is an issue and the Director will discuss this with Chief Boles. Ford noted
security was an issue that came up repeatedly during Five Year Plan discussions.
Harlow would support lighted courts when school is not in session.
Frances Park Water Front/Moores River Drive - Bob Ford, Consultant, explained there
is an existing gravel parking lot along the river. The riverbank conditions are eroding,
unsafe, blighted and inaccessible for fishing. Renovations would include embankment
(stone rip-rap) boardwalk, asphalt paths, landscaping and parking. This will reduce
erosion and enhance the beauty of the site. The boardwalks would make fishing
accessible and barrier-free. The estimated cost is $317,180 with matching funds
thorough the park millage and/or general fund. Applications can be sought through the
DNR Land & Water; DNR, Fisheries; and MDOT Intermodal Surface Transportation
Efficiency Act (ISTEA). Filice urges some type of action also be taken directly across
from the rowing club building at Grand River Park.
Park Board Minutes - January 18, 1995 4
River Trail West - Phase 1 of River Trail - West would have the trail begin at Riverpoint
Park and proceed west through the remainder of the park and ramp up to Washington
Avenue. Riverpoint park is currently being developed and constructed through a grant
received from DNR. Phase 2 of River Trail - West will connect the west end of Riverpoint
Park and go under the existing bridge at Washington Avenue. The trail will then cross
the river into Scott Park/Cooley Gardens and then to Elm Street. Phase 1 would cost
approximately $267,600. Phase 2 would cost approximately $288,000. Matching funds
would be park millage and/or general fund. Applications can be sought through DNR
Land and Water; MDOT Intermodal .Surface Transportation Efficiency Act (ISTEA).
MOTION: Woll moved the Board recommend to the Mayor applying for grants for
Davis Park Field Improvements, Frances Park Waterfront (Moores River
Drive Waterfront), and River Trail West; seconded by Filice.
Motion carried.
FIVE YEAR PLAN FOR PARKS AND RECREATION
Bob Ford spoke to the Board regarding the plan and the summary of the plan which had
been mailed to board members. The Board was requested to review this draft and
contact Schaefer with comments, corrections or questions. The time line for adoption was
discussed along with public hearing options. James suggested this be put on tape and
presented on Channel 28 with opportunities for in put via telephone number or address.
There will be a community public hearing on February 8 hosted at Foster Center and the
Park Board will meet on February 23, 1995. There will also be a public hearing before
a Council meeting after the Mayor has reviewed and referred the plan to Council.
A five year plan is mandated by the Michigan Department of Natural Resources to qualify
for grants which may be available. The approved plan must be on file in their office.
James questioned how this plan will fit in with new initiatives that may be required by the
Mayor after his State of the City speech. Ford explained that after Park Board, this
document is submitted to the Mayor for his review and recommendation prior to the public
hearing at Council. This plan has had tremendous input from the community. The input
came from groups who have participated directly in the centers or with the programs.
From the discussions the recommendation was made. This document was also used as
a tool to help get the last millage passed.
James questioned revenue sources listed from selling park land. Crown reminded the
Board that no park land can be sold without a vote of the people and recommended this
be stated.
The Board discussed the Five Year Recreation Plan, Future Year Capital Improvement
Needs 1995 through 1999 listing in detail. It was noted the millage can only accomplish
$1.5 worth of projects per year.
Pollard questioned the focus of the use of the millage funds and recommends spending
more of the money in the neighborhood parks as the list of projects would indicate there
are only 20-30 parks in the city. The projects should be accomplished in the
Park Board Minutes - January 18, 1995 5
neighborhood parks. Not all Lansing residents have access to transportation. Residents
should be able to point to their local park and feel the millage has accomplished
something for them. Potter is over utilized now.
Filice stated things are happening in the neighborhoods. The downtown parks have
benefitted and that has benefitted everyone, but there is more to be done. The river trail
goes through the heart of the city and residents are using the trail. They are walking the
river trail to get to Potter Park, Frandor, and North Lansing, and the trail might be the only
"wilderness" some of the urban citizens know. It is free to everyone.
Crown questioned the age group being discussed as play equipment is used primarily by
children up to about the 4th grade.
Pollard deals with various age groups including the young, poor mothers who are 13-18
years old with 2-3 kids. They have no bicycles or cars and are trapped. These play
areas are the areas they can walk to and get a little relief in a summer day. Funds that
were needed to make facilities handicapper accessible should be identified. In order to
pass a millage, it must be the most broad based program possible so everyone in the City
has a reason to vote for the renewal. Pollard has had citizens tell him they will not vote
for a millage renewal.
Howard noted most of the things being accomplished and proposed seem to be for adults
and wondered why more things were not aimed at young people.
Crown was disturbed by some of the comments of the Board. Last year neighborhood
programs were heavily funded, and we frankly didn't get the "bang for our buck." The
summer program report clearly showed that. Kris Nicholoff wants to change the direction
of the programs the Lansing Youth Recreation Fund (LYRF) funds because the kids who
are the users didn't take advantage of what was in place. Filice stated children are being
raised to observe life rather than participate. They chose to focus on a video game
screen or television screen. Filice was an adamant supporter of summer programs for
years trying to get the neighborhood programs and craft programs for years but children
do not participate.
The Director also stated there is always an outcry for these park programs because
people remember going to them and they were popular 15 years ago. The problem is
things have changed, children and families have changed.
The Director stated on June 1 there will be over 20 newly equipped play areas in the City.
Unfortunately all playgrounds cannot be done at one time. This plan will allow for 20 or
so more. There are five problems (3 centers and 2 pools) which must be addressed and
they will take a lot of money.
Ford noted the Board is focusing on a part of the Master Plan, a capital improvement
budget. This is not the five year plan; it is not repair and maintenance; it is not programs;
it is none of that.
Park Board Minutes - January 18, 1995 6
Pollard is concerned about new development when established areas are not taken care
of due to lack of staff and maintenance. He is concerned about the maintenance of the
river trail being omitted as it will deteriorate and maintenance must be considered.
Reickel stated that the only "new concept" was the expansion of the River Trail. Overall
the idea is to replace--new playground equipment for old, Moores Park had facilities that
were regenerated, the Pavilion at Potter. Potter Pavilion #2 would not be standing today
if it weren't for the millage. It had become unsafe and the roof was falling in. We did
rebuilt the infrastructure as intended.
Pollard agrees with rebuilding and replacing but not new development.
James wondered about the date for a millage renewal. The election must be in 1995 for
it to continue in 1996. The informal discussion is how we will handle the campaign for
the new millage. She feels we must have a portion of the plan stating was has been
done from the last five year plan and millage so people can see the results. Eric Reickel
stated the video will show what has been done. James restated Pollard's concern to
have the neighborhood accomplishments and plans unburied so they are more apparent
in the documents.
Crown stated although these are called capital improvements they seem to in a large part
be repair and maintenance. Some of the proposals at Davis will make the park more
user friendly and better used. It is improving a well used park.
Pollard stated some are repair and renovation but many are brand new things that never
existed before. People come to him and say they were told this millage would accomplish
specific things--accessibility in their local park.
Crown noted a statement had also been made that matching grants etc. would be sought
to match the millage to accomplish many things. Some of those grants were not available
(to pursue or not awarded). Some of the ideas of 5 years ago did not come to pass.
There will be some who are unhappy because we cannot get through all the items with
$1.5 million per year from the millage. We have spent much more due to grants we have
received. While Potter is not everyone's favorite institution, one of the reasons the
millage was passed was because the one area that people seemed to come together on
was Potter Park Zoo. It is the most popular and visible asset in the City. This is the item
that enabled the millage to pass and we must continue to improve the zoo.
Reickel stated that under maintenance and repair in the list are funds to fix the fences,
backstops, tennis courts, relandscape, replace sidewalks in the neighborhood parks. It
will be spelled out more and not buried under a general title.
Pollard again stated perception often does not have anything to do with the reality of
where the money has been spent but the perception must be there. It must be apparent
where the funds have been spent in the neighborhoods. The perception will pass the
millage or kill it. It this Board is having these types of conversations from people who are
involved, the public cannot have an understanding. He requested the neighborhood
projects be broken out and made clear.
Park Board Minutv-j - January 18, 1995 7
Reickel stated this has been one of the best Park Board sessions he has been involved
in since he's been Director here.
Ford again stated there are many issues going on here but this is the Plan for the
Michigan Department of Natural Resources. There is the millage being discussed and
then also the general budget. There are three things and we shouldn't try to sell all three
of these things in this document.
BOARD MEMBER COMMENT
James commented on the timely response (same day) to her complaints about trash in
St. Joe Park when she called the Parks and Recreation Department directly. She also
complimented the Lansing Police Department on their involvement in helping to curb trash
disposal and treating her complaint as a serious issue.
Filice had a comment from Forest View that the majority of people on the Board at
Fenner are people who live outside the City of Lansing. The Director noted that on our
viable boards for regional sites the majority of persons were non-residents. The Zoo
Society and Turner-Dodge are cases in point. People are on Boards because they are
pro-active and involved. At the Mayor's meeting it was made quite clear that people are
on the Fenner Board because they are pro-active people. Forest View did not have a
representative from their association on the board. The very active person on the Board
happened to live in the Forest View area.
Filice requested the Park Board minutes be sent to department advisory groups and
friends groups so the groups would be kept informed of Park Board discussions. Reickel
stated these groups advise the department. The Park Board is an arm of the Mayor.
The Park Board's recommendations go to the Mayor's Office and then the Mayor does
what he sees fit. He may address the information to the Council, accept or reject or hold.
Reickel will remind staff that they are to keep the advisory groups informed of Park Board
actions.
Submitted by:
Lee Ann Murray, Park Boar Secretary
Accepted 2/23/95
* Park Board Minutes
February 23, 1995 Thursday
MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice, Mary James, Sally
Laurion, John Pollard, Mary Margaret Woll
MEMBERS ABSENT: Wilbur Howard (unexcused)
OTHERS PRESENT: James Fry, Joel E. Warner Top #20 C.F.A.; Dennis
Fijalkowski, Michigan Wildlife Habitat Foundation; Roy
Johnson, Oakwood Executive Park; William L. Myers, Dart
Container, Oakwood Executive Park; Rick Hoekstra, Wieland-
Davco Corporation representing Dart Container; Robert Ford,
Ford & Associates; R. Eric Reickel, Director, Richard
Schaefer, Landscape Architect, Parks and Recreation Dept.
CALL TO ORDER: 7:30 p.m., Scott House, 125 W. Main Street
APPROVAL OF MINUTES
MOTION: Crown moved the minutes of January 18, 1995 be approved; seconded by
Woll.
Several corrections were made due to remarks being attributed to Laurion instead of
James on pages 2 and 4, a paragraph stricken from page 2 and a wording change from
"next" to "last" on page 2.
Motion carried (7-0) Minutes approved with corrections.
Minutes were received from other department advisory and friends groups.
DART CONTAINER - PARCEL C
Rick Hoekstra from Wieland/Davco Corporation representing Dart Container spoke to the
Board regarding Parcel C. When this Parcel was sold, the City did not sell the portion
of the Parcel which was along Sycamore Creek's floodplain in order to keep this as a
green belt. Wieland/Davco had wished to purchase this land also. It has come to their
attention that a broadcasting group has made an offer to purchase the section to put in
a 705' radio tower. They are against this large tower right next to their development
(Oakwood Industrial Park). This is a beautiful, natural wetlands area set aside by parks.
Selling this piece of property violates the original agreement. If it is to be sold, they
should have preference in purchasing the property. Hoekstra presented maps and
diagrams of the area.
Reickel explained this request had come to the Parks Department from Planning. The
Department will not sign-off on this until the Park Board acts on the issue. The original
recommendation of the board will be researched and this will be on the Agenda in March.
The department does not recommend the sale of this property. Dart discovered the
request when the broadcasting company asked for an easement to reach the land-locked
property to build and service the tower.
Park Board Minutes - 1-ebruary 23, 1995 2
HISTORICAL MARKER - LOUIS F. ADADO RIVERFRONT PARK
James Fry spoke to the Board regarding the request to have a historical marker placed
in Louis F. Adado Riverfront Park commemorating Joseph E. Warner. Joseph Warner
is a former Mayor of the City of Lansing. He was known as Joseph for his. Mayoral
activities and Joel for his circus activities. The state would like the marker at the Warner
home. The Circus group would prefer it at the park to tie in more with the circus theme
and add to visibility. This is pending approval by the state. It would be a two-sided
marker--one side addressing his activities as Mayor and one addressing the circus
activities.
MOTION: Crown moved this be recommended for approval to the Mayor for the
marker to be located at the corner of Shiawassee and Cesar Chavez
Avenues. Seconded by Woll.
Motion carried (7-0).
MICHIGAN WILDLIFE HABITAT FOUNDATION - PRIGGOORIS PARK
Dennis Fijalkowski, Executive Director, spoke to the board regarding property adjacent
to Priggooris Park. The Michigan Wildlife Habitat Foundation had purchased 183 acres
of Priggooris Park approximately one year ago. The City still owns 80 acres of Priggooris
Park located in Bath Township. The Foundation would like to lease the eastern-most 60
acres and obtain an easement for a 100-foot-wide access lane off Webster Road. The
City would retain 2,640' of frontage on Webster.
The Foundation would like access to the additional 60 acres for interpretive purposes, to
build the Bengel Wildlife Center Building (on property owned by the City of Lansing), and
to expand their trail system. They will clean up the property and enable it to be used by
the public. They propose we have a full partnership and make application to the DNR to
gain funds to help build the building on the 60 acre property. The Bengel Wildlife Center
Building would then be owned by the City and the group proposes leasing it. The
Foundation is proposing they provide the matching funds and then lease it for 15 years
with an option to renew.
Crown likes the idea but city resources should not be dedicated to this particular project
other than as outlined tonight. The seed money will come from the Foundation (matching
funds, etc.) and millage money will not be used for that purpose.
Filice had inspected the property several years ago and was pleased with the proposal
and the accomplishments to date.
MOTION: Filice recommend to accept the concept as presented to the Board, with no
City resources being used except the leasing of the property and
recommend to the Mayor to work up an agreement; seconded by James.
Motion carried (7-0)
A tour of the site will be scheduled for the Park Board in the spring.
Park Board Minutes - Fvbruary 23, 1995 3
FIVE YEAR PLAN
Bob Ford spoke to the Board regarding the five year plan. The board was sent a draft
copy with selected excerpts from the proposed master plan for review and comment.
This plan is actually a continuation of the previous plan. Many projects are more
neighborhood oriented with a greater commitment to community involvement.
The millage renewal was briefly discussed. Woll has been approached regarding the
millage. An detailed update on what has been accomplished with millage funds is to be
prepared for review with Mayor and Council. The board will discuss this at a future
meeting.
The Public Hearing before Council on the Five Year Plan has been changed to March 20,
1995.
Mary Margaret Woll left the meeting.
The board discussed the plan at length and recommended changes be made. Changes
include equity grants are to be spelled out in the CIP schedule; Groesbeck will show other
funding that was dropped out, Willoughby will have a careful evaluation done along with
some of the other parks as to disposal and the verbiage will carry through on any
disposal of land; the Waverly Golf Course wording will be revised to show the larger
picture while softening the language; reduction of the contribution of the general fund in
lieu of park millage will be noted and the elimination of this placed in the Goal Section;
Foster renovation to have wording changes (wording change to replace); Old Town Fish
ladder interpretive educational signage added and Adopt a Park added under the
maintenance section. The unsatisfactory condition of Oak Park Field Office will also be
emphasized.
MOTION: Crown moved the Five Year Plan be approved and referred to the Mayor
with discussed modifications; seconded by Filice.
Motion carried (6-0)
Ford thanked the Board for their input.
WAVERLY GOLF COURSE
The Waverly Golf Course RFP was discussed at length during the Five Year Plan review.
James is hearing from many people who do not want this course sold. Crown feels much
of the concern is from non-residents who do not support the course and it is not a very
challenging course. We are looking at properties outside the City of Lansing could be
used to help support those properties inside the city limits. Reickel stressed the RFQ
were general and simply asked for proposals. The course will not be recommended for
sale without the golf holes being replaced and as discussed previously this is exploratory.
Park Board Minutes - lt-cbruary 23, 1995 4
HUNTER PARK POOL - UPARR GRANT
For the past two years the City has applied for a UPARR grant for Foster Center. Foster
did not meet all the criteria and was not awarded the grant. The Five Year Recovery
Action Program (RAP) must be updated to reapply. We propose submitting an application
for Hunter Park pool renovation and expect this to have a better chance due to the
demographics in the area. This grant is $330,000 and would go towards building repair,
pool liner itself and the children's wading pool.
MOTION: Filice moved the Board recommend to the Mayor applying for a UPARR
grant for Hunter Park Pool renovations and the project be included in the
five year plan and RAP; seconded by Laurion.
Motion carried (6-0)
CEMETERY ANALYSIS
The Executive Summary of the Cemetery Analysis performed by L.F. Sloan Consulting
Group was mailed to the Board. The Mayor requested a representative from Sloan
attend a meeting of the Council Public Services Committee with Park Board invited to
discuss this analysis. The meeting is February 28, 1995 at 9:45 A.M.
RED CEDAR GOLF COURSE - EAST LANSING SCHOOL DISTRICT EASEMENT
REQUEST
Dick Schaefer spoke to the Board regarding the request of the East Lansing School
District to have an easement through Red Cedar Golf Course to run fiber optic cable
underground to connect all of their schools. The school district would pay $1,500 for the
easement.
MOTION: James moved the Board recommend approval of this request by East
Lansing School District for an easement through Red Cedar Golf Course to
run fiber optic cables underground; seconded by Laurion.
Motion carried. (5-1 Pollard opposed)
RESOLUTION HONORING WLNS
Barry Crown spoke to the Board regarding WLNS-TV having donated over $10,000 of
advertising time in January and February. Crown had spoken to Kris Nicholoff who
informed him of this. Crown drafted a resolution to honor WLNS-TV.
MOTION: Moved by James and supported by Pollard to adopt a resolution honoring
WLNS-TV for its generous contribution to the Lansing Youth Recreation
Fund with copies of the resolution being delivered to WLNS-TV, the Mayor
and Member of the City Council.
Motion carried (6-0)
Park Board Minutes - f ebruary 23, 1995 5
BISON ISSUE
The Board received a letter from Forest View Citizen Group, a copy of a letter from
Harlow to the Council, and Reickel's response to the letter of Ms. Fiser of Forest View
Citizen Group. One of the Forest View concerns was the sale of the property. This
property must remain for public use per deed.
INFORMATIONAL ITEMS
Information sent to the Board included: Memos to the Mayor (Evaluation of the Parks &
Recreation Department, Fiscal Year 1996 Grant Cycle); Memo to Rick Lilly, Park Board
Comment on Ad Hock Tree Preservation; BWL Replacement Site for Well 25-11 ; Crego
Park Cleanup; Memo to Dennis Sykes, Option to Purchase 2500 E. Mt. Hope; Capital
Park Neighborhood Watch Info on Durant Park; Concerts in the Park - Program Proposal;
Mayor Hollister's State of the City Address 1/23/95 and Report Card 1995; Parks and
Recreation Summer Jobs Brochure 1995. Community Center Grant SUbrnission - (still
waiting).
ZOO MASTER PLAN
Schaefer distributed copies of the proposed Zoo Master Plan to the Board. This will be
discussed at a later meeting.
The Zoo Society is planning a 75th Anniversary in August.
SPECIAL MEETING
After discussion, the Board decided to meet Saturday, March 11 at 9:00 A.M. at Scott
Center. This is a special meeting and does not take the place of the regular March
meeting scheduled for Wednesday, March 15.
Adjourn.
Submitted by: 91-�
Lee Ann Murray, Park Board S ret ry
Accepted 3/15/95.
* Park Board Minutes
March 11, 1995 Saturday
MEMBERS PRESENT: George Harlow, Judy Filice, Wilbur Howard,
Mary James, Sally Laurion (left at 10 : 30) ,
John Pollard, Mary Margaret Woll
MEMBERS ABSENT: Barry Crown (excused)
OTHERS PRESENT: Liza Estlund Olson, Mayor' s Office; Robert
Ford, Ford & Associates; R. Eric Reickel,
Director, Richard Schaefer, Landscape
Architect, Parks and Recreation Department
CALL TO ORDER: 9 :20 a.m. , Scott House, 125 W. Main Street
Reickel gave a historical overview of where the department has
stood budget-wise.
Olson discussed the choice of how a park millage could be pursued.
Council can simply approve the millage extension or Council can
allow it to go to a vote. Elections are expensive and this millage
was passed overwhelming by the people in 1990 . Park Board took a
straw vote and voiced a preference to put the millage on the
ballot .
Board members discussed what their latitude is in dealing with
issues and in bringing things to Council . The Board felt there is
a need for a joint Council/Park Board meeting once a year. The
Board also expressed a desire to be more involved in dealing with
park issues that are on Council agenda.
It was determined Park Board members should attend the public
hearing for the Five Year Plan if at all possible. Filice will
speak during citizen comments on the importance of the adoption of
the Five Year Plan.
History of department funding was discussed. The board received a
10 year history of the Parks and Recreation General Fund budget and
a five year budget history by fund sources . The Board requested a
ten year history of actual expenditures .
Adjourn at 11 : 30 a.m.
Submitted by: �Y
Lee Ann Murray, Park BoarcVS_ckretary
Accepted 3/15/95 . C1 r- V 4
; a
* Park Board Minutes
March 15, 1995
MEMBERS PRESENT: George Harlow, Barry Crown, Wilbur' ``Howa"rd,- Mary
James, Sally Laurion, Mary Margaret-Woll:ri r-, t
.. ..i . L") fill ii•
MEMBERS ABSENT: Judith Filice (excused) [ h ,��j>i� �I� CLERK
John Pollard (unexcused)
OTHERS PRESENT: Craig Wieland, Wieland-Davco; William L. Myers, Dart
Container; Gerald Brady, Zoo Curator/Manager, R. Eric
Reickel, Director, Richard Schaefer, Landscape
Architect, Parks and Recreation Department
CALL TO ORDER: 7:45 p.m. , Scott House, 125 W. Main Street
APPROVAL OF MINUTES
Board received draft of Park Board minutes of February 23, 1995 in their mailed
packet and the draft of Park Board minutes of March 11, 1995 this evening.
MOTION: Crown moved the Board accept the Park Board minutes of February 23,
1995, and of March 11, 1995 as presented; seconded by Woll.
Motion carried.
The corrected copy of the January 18, 1995 Park Board minutes were included in the
packet along with other department advisory and friends group minutes.
PARCEL C/WIELAND DAVCO/LIGGETT BROADCAST GROUP
Craig Wieland, President of Wieland Davco Corporation, spoke to the Board. Wieland
Davco is the developer representing Dart Container. Dart is the neighbor directly
to the east and north of this parcel. The group purchased approximately 36 acres
of land from the City of Lansing about 3 years ago and subsequently purchased
another 27 acres of land from a private land owner. They currently have a 62 acre
business park. There are 6 buildings with 10 different companies. The park's tone
is upbeat and professional and they have therefore continued to upgrade the park.
There are no overhead power or cable lines. Across the street there are several
antennas (WITL and others) . This is not a selling point to their park but the towers
were there previously. They are concerned that there may be another "antenna
farm" on the west side of their park.
The property between their park and the river is beautiful and a tower will destroy
part of it. Also if the City is interested in selling the property, Wieland Davco would
be interested in looking at it also. When Wieland Davco first came to the City, they
wished to purchase the entire parcel, but the area to the west along Sycamore was
not available.
The Board discussed the issue and the site.
James Jensen from Liggett Broadcast Group had stopped in to speak with the
Director today while Reickel was out and Jensen was out when Reickel called back.
No contact was made. Liggett had gone to the Planning Board to request the tower
be authorized. This is how Wieland Davco became aware of the request. The
Planning Board contacted the Department for approval but the Department deferred
acting on the request until it could be brought before the Park Board.
PARK BOARD MINUTES - MARCH 15, 1995 Page 2
Howard questioned why Liggett did not attend the meeting. Liggett had the same
opportunities to be represented as Wieland Davco. Crown is concerned that if the
tower is erected all that will be there is a small transmittal building. The market
value of a property is the highest and best use. A tower would be the only use and
the remainder of the property could not be used for many other purposes. This type
of use does not create a tax base and does not create jobs.
The Department is recommending the property not be sold. Crown feels if it is put
on the market we should look towards maximizing the use of the property. At that
point certain restrictions can be put in place. Woll feels the developer who
purchased a portion of Parcel C originally should have the right of first refusal
should it become available.
MOTION: Woll moved the Board recommend to the Mayor rejection of the proposed
Liggett tower on Parcel C and recommends Wieland/Davco have the right
of first refusal if the remainder of Parcel C becomes available.
Seconded by Crown.
Motion carried.
POTTER PARK ZOO MASTER PLAN
Gerald Brady, Manager/Curator of Potter Park Zoo gave a slide presentation of "A
Master Plan for the Future" on Potter Park, prepared by McFadzean Everly
Associates, Zoological Planners; Capital Consultants, Engineers; and Marshburn,
Bunkley, Architects. Draft copies had been received by the Board in February.
Woll raised the concern that the zoo area not encroach on the park area any further.
The park area is extremely important. Brady stated the mission of the zoo is to run
a world class zoo, exhibiting animals from all over the world and providing a living
classroom to the City of Lansing and the greater Lansing area.
Harlow specifically wondered about monkey island and what it would take to get it
back. Brady responded it is in the plan.
This presentation was for information only and required no action.
LAND ACQUISITION GRANT - 2500 E. MOUNT HOPE
Director had spoken to the board previously and related Dr. Curtis had offered to
sign an offer of first refusal or possibly an option to purchase his property. This
was all the Department was working towards. This property is an inholding by
Fenner Arboretum. Director contacted DNR to insure that going into this option
would not disqualify the City for a Land Trust grant. The DNR suggested the City
immediately apply for a grant to acquire this property. As the City cannot meet the
April 1 deadline, the DNR suggested Park Board approval be obtained and an
application submitted. Then the remaining approvals can then be submitted. This
project will probably not be approved the first year but it would be to our advantage
to have it in process so next year it will receive more consideration. The Department
is recommending to the Board that we seek permission from the Mayor and Council
to apply for this grant for this grant cycle.
Board discussed the issue at length. The Board wants to proceed with this process
however expressed concern that this action not be misconstrued. The Board is
concerned with Council's perception of this action. James feels the board can
recommend to the Mayor the grant be applied for now. The Mayor can determine
what is to be done.
PARK BOARD MINUTh-S - MARCH 15, 1995 Page 3
MOTION: Crown moved the Board recommend to the Mayor that a land acquisition
grant for 2500 East Mount Hope be pursued and that the Department be
authorized to file an application with the Department of Natural
Resources without delay recognizing that it is subject to Council
approval. If Council disapproves, the application should be promptly
withdrawn. Seconded by Woll.
Motion carried.
CEMETERY ANALYSIS - NOT DISCUSSED.
DIRECTOR'S REPORT
Moores River Drive/ISTEA Grant - A neighborhood meeting will be held 3/21/95,
7:00 p.m. at Mayflower Congregational Church to discuss the proposed project. All
Board Members are encouraged to attend.
Resident Family Pass at Potter Park Zoo - Board recommended to the Mayor to raise
the pass from $20 to $30. This was forwarded to Council from the Mayor. Ways and
Means reviewed this at their meeting today and recommended the family pass be
raised to $22.50 and the adult zoo entrance be raised from $2.00 to $2.50. This is
to be acted on by Council 3/20/95. (Note this was passed on 3/20/95)
Groesbeck Golf Course/Tollgate Drain - Director will bring rendering of course at
the next meeting. Council Economic Development Committee recommended to proceed
with the Tollgate Drain and that Parks Department start developing financial
scenarios as to how the golf courses could be improved.
Waverly RFP - Waverly proposals are due March 30 and will be opened by Purchasing
Section.
Other informational items included memos to Mayor mailed 3/3/95 - Park Board Action
2/23/95 cover memo including specific memos on UPARR/Hunter Park Pool, Five Year
Plan, Michigan Wildlife Foundation/Priggooris Park, Historical Marker/Louis F.
Adado Riverfront Park, and Utility Easement to Red Cedar Golf Course. Letters
mailed 3/3/95 to Council regarding Frances Park/Moores River Drive Improvements
misunderstanding; to Ross Woodstock, WLNS, thanking for air time donation; to
Charles Harris and Sue Baird regarding Waverly RFP. Fliers on Turner-Dodge
events mailed 3/3/95. Memo to Councilmember Ellen B eal, Mt. Hope Cemetery Gates
3/7/95. Memo to Councilmember Ellen Beal, MDOT/ISTEA Grant Moores River Dr.
3/5/95. Letter to Richard Baker, West Side Neighborhood Assoc. , Waverly 3/2/95.
Special Events List 3/8/95. Equity Grant Applications - Turner-Dodge House
approved.
Adjourned 10:10 P.M.
Submitted by: C -It
Lee Ann Murray, Park Board Secretary
Accepted 4/19/95.
* Park Board Minutes
April 19, 1995
MEMBERS PRESENT: George Harlow, Barry Crown, Judith Filice, Wilbur
Howard, Mary James, Sally Laurion, John Pollard,
Mary Margaret Woll
MEMBERS ABSENT: None
OTHERS PRESENT: Brenda West, S.A. Disc (golf) ; David C. Hollister, Mayor;
R. Eric Reickel, Director, Richard Schaefer, Landscape
Architect, Parks and Recreation Department
CALL TO ORDER: 7:45 p.m. , Scott House, 125 W. Main Street
APPROVAL OF MINUTES
MOTION: Woll moved the Board accept the Park Board minutes of March 15, 1995
as presented; seconded by Laurion.
Motion carried.
Other department advisory and friends group minutes were received.
SPARTAN AIRBORNE (S.A. ) DISC SPORTS CLUB UPDATE
Brenda West, from S.A. Disc Sports Club, spoke to the Board. Cavanaugh Park was
determined to be an agreeable site. Chris West has diagramed where the holes would
be located. At the last meeting they had proposed the Board buy the course and
within a specified period of time they would get sponsors for the holes and repay the
City the money for the course (hole sponsorship or tournament fees) . The Club
would like the City to buy a 9-hole course and give S.A. Disc Sports the opportunity
to pay back. An 18 hole deluxe course is $12,759 (materials only) with S.A.
providing installation. Grand Woods has heavy use and it is typically people between
the ages of 18-40. They want to get youth involved at this site. Ms. West has been
around the sport 3 years and has been in business for 9 months.
Sheffield has disc golf and the use was questioned. Ms. West explained Sheffield
only has posts; Grand Woods has the chained baskets. It is a different level of play
and people do prefer baskets.
This is not a high priority for Parks and Recreation as this is the only request we
have received for a disc course since Sheffield. There is no money currently
available. Director explained this project has not been included in the capital
program (over $10,000) .
Ms. West stated they want to establish a legal and binding contract that within a
certain time frame all the invested monies would be returned. Concern was
expressed over the lack of collateral in the case of advancing funds. If the project
is abandoned, there is no fund. Ms. West also stated a matching fund situation
would be agreeable also.
James wondered if Everett High School had been approached as it is across from the
school. Perhaps the school would become involved and help with funding. James
also noted she had been to Grand Woods Park and the course is used. West stated
prior to disc golf this park had been used inappropriately by Waverly High School
youth. With the added traffic of disc golfers, some of the problems disappeared.
PARK BOARD MINUTES - APRIL 19, 1995 Page 2
MOTION: Crown moved that this activity be located at Cavanaugh Park but there
will be no provision for funding until there is minimally an equal
commitment from the club; seconded by Filice.
Motion carried.
Ms. West left the meeting and Mayor Hollister arrived..
GIER RESTROOM/CONCESSION BUILDING
There is $45,000 noted in our capital improvement program to improve the plaza
around this facility. We bid out the project but the bids came back exorbitantly
high. The problem was investigated. The Gier Advisory Board desires improved
electrical and plumbing (it is substantially inferior) . There are a mixture of groups
involved--this is a Parks facility, the advisory board runs the concession and the
Department of Public Service maintains the building. After much discussion, it was
determined the building is inadequate and does not meet ADA requirements. The
department recommended the improvements to the plaza be postponed until the
building is upgraded.
Staff recommended the electrical be upgraded and the plumbing alterations made.
Rather than using the millage, staff recommended ballfield development funds be
used. The Ways and Means Committee approved that recommendation.
MOTION: Woll moved the Board support the recommendation of the department as
adopted by the Ways and Means Committee to proceed with the upgrades
of the electrical and plumbing at the Gier restroom/concession building
with the funding (approximately $10,000) coming from the ballfield
development account; seconded by Crown.
Motion carried.
MAYOR DAVID C. HOLLISTER
The Mayor attended the meeting to discuss funding options for the coming years and
to encourage the Park Board. The Mayor is trying to set a positive tone.
The Board expressed their appreciation to the Mayor for attending this meeting.
Mayor Hollister left the meeting.
FENNER BISON EXHIBIT - UPDATE
The bison will be maintained at Fenner in conjunction with the Forest View
Neighborhood Association with the caveat that the FVNA come up with half of the
cost to improve the exhibit. The Board wondered about the time line. Director
stated that the association will have until sometime near fall. If the Association does
not have the funds at this time, the Mayor will review the situation again. As this
is a zoo exhibit, Director is recommending the department share come from the Potter
Park gate receipts.
Discussion followed. Concern was expressed over the long-term expense of this
exhibit and it was suggested the Association pay half of the upkeep of the bison.
Concern was also expressed over bringing in more bison to this exhibit and therefore
increasing the duration of the exhibit.
PARK BOARD MINUTES - APRIL 19, 1995 Page 3
Woll requested information be obtained from the Mayor prior to acting on this item.
The Board would like to know the time line FVNA has been given to raise these
funds. This item is tabled until May.
DELTA TOWNSHIP - GRAND WOODS PARK DRAIN
This seems to be a "housekeeping" effort on behalf of Delta Township as there are
orphan drains across the township. The township is trying to get the drains
registered and also obtain easements. This is a release of ROW locating and
establishing this drain under the supervision of the Eaton County Drain
Commissioner.
MOTION: James moved to recommend approval of the easement requested by Delta
Township for the drain at Grand Woods Park; seconded by Woll.
Motion carried.
CEMETERY ANALYSIS
The Executive Summary of the Cemetery Analysis performed by L.F. Sloane
Consulting Group was mailed with the February 23, 1995 packet for Park Board. The
Consultant met with the Public Services Committee of City Council on February 28,
1995. Park Board members were invited, but were unable to attend. The
department has a tape of Mr. Sloane's presentation/recommendation. This was
referred back to the Park Board and Mayor. Arrangements had been made for a
VCR/TV to view this tape this evening, however, the equipment was not on site.
Several Board Members preferred to rotate the tape between them so as not to tie up
valuable Park Board meeting time. The Board tabled this item until the May meeting.
LANSING CENTER/TRAIL IMPROVEMENTS
Dick Schaefer gave an overview of the improvements proposed by the Economic
Development Office for the area by the Lansing Center along the river trail.
Wilbur Howard and Mary Margaret Woll left the meeting.
TRAVERSE BAY LAND COMPANY
The Traverse Bay Land Company (TBLC) has an option to lease property from
Forest Nursery, Inc. for a cellular transmission tower site to be located just south
of the property line of Evergreen Cemetery. TBLC would like access to this leased
property through Evergreen Cemetery. To access the site from Forest Road would
require cutting down a large swath of trees. Initially during construction larger
vehicles would be traveling through the cemetery but after construction traffic
would consist of passenger vehicles. TBLC would agree to repair any damages
resulting from their operations on the city's property and indemnify and save the
city harmless from any and all liabilities associated with their operations on the tower
site or right-of-way. Planning Division also contacted us as they are conducting a
285 Review and questioned if we have objections or comments to the tower being
located on this site.
Director stated this will not be aesthetically pleasing. TBLC originally wanted the
tower on cemetery property. Director informed TBLC staff would not support it.
Director sees no problem with access through cemetery if they meet our conditions.
We would have a contract and they would pay for the privilege. Director had
checked with the Senior Planner to insure this had been sent to the Forest View
Neighborhood Association. The requirement is only to send to property owners 300'
PARK BOARD MINUTES - APRIL 19, 1995 Page 4
from the tower. Director suggested it be sent to the Forest View Neighborhood
Association.
MOTION: James moved to recommend to the Mayor to negotiate with Traverse Bay
Land Company for an easement to access a tower through Evergreen
Cemetery based upon the notification of the Forest Road Neighborhood
Association; seconded by Pollard.
Motion carried. [(5 yes; 1 abstain (Filice)]
INFORMATION
Several items were mailed with the packet including a memo to Dennis Sykes,
Planning& Neighborhood Development Director, on Parcel C Wieland/Davco - Liggett
Broadcast Group, Schedule of Current and Future Projects (4/95) , Mayor Hollister's
Budget Recommendation FY95-96 (3/27/95), Equity Grants 1995, letter to DNR on
Grant Applications for 1995, Project Play Status Report (4/5/95) , 1995 Proposed
Summer Concert Series (4/6/95) , Adopt-A-River (3/31/95) and info on River
Watchers, Brotherhood Against Drugs (BAD) grant Recipient to receive funding for
operation of Midnight Basketball from Department of Public Health, and Time
Travelers Day Camp flier 1995.
Willoughby Park Site Review - Filice noted the survey was taken when there was still
snow on the ground and some of the interesting ground cover or plant life may not
have been visible at that time. She feels it is good information but questions the
timing as the wildflowers are not out. Clara Bratton and Paul Dykema do, however,
have a good idea of what will be growing in these sites due to their experience.
Moores River Drive/Frances Improvements - Copies of letters mailed to Reverend
Sharon Wozencraft of Mayflower Congregational Church and Judson Werbelow were
mailed to the Board. Board requested original letter sent by Werbelow. The
neighbors attending the community meeting did not want the river trail extended to
their neighborhood. The department is proposing to simply do riverbank
improvements. The river trail extension will not be pursued at this time.
Arbor Day Activities will take place at Elmhurst School, Reutter Park (State of
Michigan ceremony) , Frances Park (Friends for Life Ceremony) and Otto Middle
School. Specific dates and times were given to the Board.
Budget Meeting with Council - 4/22/95 at 10:30 a.m. , Council Chambers.
Adjourned 9:30 p.m.
�X, ^^ /�
Submitted by: - J at—a
Lee Ann Murray, Park Boar Secretary
Accepted 5/17/95.
r-
1
* Park Board Minutes
May 17, 1995
MEMBERS PRESENT: George Harlow, Judith Filice, Wilbur Howard, Mary James,
Sally Laurion, John Pollard, Mary Margaret Woll
MEMBERS ABSENT: Barry Crown (excused)
OTHERS PRESENT: R. Eric Reickel, Director, Dick Schaefer, Landscape
Architect, Don Ballard, Golf Manager, Parks and
Recreation Department; Robert Ford, Ford & Associates;
Mary Ellen Anastor, Purchasing; Bob Johnson, Mayor's
Office; Ellen Beal, Sandy Allen, Council; R. Richard
Walker, American Realty Corporation; Vincent Pangle, Don
Ulmer, Strategic Property Services, Inc. ; Rachel Adams,
Fred Adams, P. Boscheff, John Brinoff, Stan Cool, Tom
Eifert, Jerry Fox, Millie Fox, Ed Gormley, Eric Grill, Barb
Harper, Eugene Jambor, Fred Johnson, Carole Kane, Jim
Kavalaris, Gus Kavalaris, Dave Lazzari, Harold Leeman,
Stan Levandowski, M. Luandash, Roger Martin, Sean
McCardel, Dick Neller, Kris Nicholoff, Nancy Nosal, Mary
Pollock, Jim Rapp, Herbert Riley, Diane Robinson, Kathy
Senko, Sandra Shafley, Denise Shaheen, Ralph Shaheen,
Sara Shaheen, Burton Smith, Ken Stockwell, Ken
Vaughan, Stuart White, Richard Wiener, Lisa Wilson,
Richard Winters, S. Wren.
CALL TO ORDER: 7:00 p.m. , 10th Floor City Hall, Council Chambers
George Harlow, President of the Park Board, thanked everyone for attending the
meeting and explained two firms would be presenting proposals for the area known
as Waverly Golf Course and Michigan Park. This is an information meeting only and
no decisions will be made at the conclusion of the meeting. The Park Board will meet
again at their regular meeting on June 21, 1995, to make a recommendation to the
Mayor as to which proposal best represents the interests of the citizens of Lansing.
The Board may reject any and all proposals if, in their opinion, the proposals do not
provide an enhancement or equal facilities to those which exist at those sites today.
Harlow also announced the two proposals being considered will be available for
review at the Parks and Recreation Office.
The Board handled their routine business prior to the presentations.
REQUEST FOR EXCUSED ABSENCE
MOTION: Howard moved to excuse Barry Crown from the meeting as he is out of
town on vacation; seconded by Woll.
Motion carried.
PRESENTATION
Judith Filice presented wildflowers to be planted at Frances Park.
APPROVAL OF MINUTES
MOTION: Woll moved the Board accept the Park Board minutes of April 19, 1995
as presented; seconded by Howard.
Motion carried.
PARK BOARD MINUTES - MAY 17, 1995 Page 2
Other department advisory and friends group minutes were received.
MDNR URBAN RECREATION PLAN
A copy of the Draft of the Michigan Department of Natural Resources Urban
Recreation Plan was mailed to the Board. The MDNR is holding a series of state-wide
public hearings. The Parks and Recreation Department is hosting a hearing at Gier
Community Center, 2400 Hall Street, May 24, 1995 from 7:00 p.m. to 9:00 p.m. This
is one of eight sites to host a hearing state-wide. The Board was asked to review the
plan and forward comments. The public is encouraged to attend.
OTHER INFORMATIONAL ITEMS
Items were also forwarded to the Board on The Michigan Run, Potter Park Zoological
Society publications, Southside Community Center Architects' Timetable, Ingham
County Trustees Status of the Solomon Pits, Status of Project Play, Summer Concert
Series and a memo to the City Attorney regarding Delta Township/Grand Woods
Drain.
WAVERLY GOLF COURSE/MICHIGAN PARK PROPOSALS
R. Eric Reickel gave an overview of the purpose of the meeting. The two developers
present have submitted proposals for the development of Waverly Golf Course. The
intent of the RFP is to use the proceeds of the sale of the property to build a new 9
hole golf course, make improvments to other City of Lansing golf courses and to
improve Lansing recreational facilities.
Vincent Pangle, William Madden, and Don Ulmer of Strategic Property Services, Inc.
of Bloomfield Hills made the first presentation. Ralph Shaheen of Shaheen Chevrolet
also assisted in the presentation.
The group proposes leasing the area to generate cash flow and keep the property
as a viable revenue producing asset. This would generate $980,000 annually for
the City of Lansing. A special assessment levied against the tenants of the new
development would also generate revenue.
The annual lease payment and special assessment would be used to service
municipal bonds, placed and paid for by the developer raising an estimated $10
million.
Bonds would fund the replacement of Waverly Golf Course with an 18 hole golf
course and a multi-use metro park facility. Options include improvements to
Groesbeck golf course, a riverfront amphitheater and a riverwalk with shops.
Actual improvements funded by the bonds would be determined by the Park
Board and City Administration.
Waverly development would be divided into 3 areas. A parcel of approximately
60 acres would be commercial retail development with 600,000 sq. ft. The
immediate corner of Waverly and Saginaw would be a water feature of some type.
The second area of 30 acres would be mixed use with a theater complex and auto
mall. Other options include a recreational tenant operating ice skating, bowling
and mini-golf facilities.
The third area (26 acres) will continue to be devoted to recreational use with
Michigan Park being kept intact. The sledding hill would be retained and a new
PARK BOARD MINUTES - MAY 17, 1995 Page 3
9 hole "Chip and Putt" golf course would integrate with the wetlands on this
area. A community building would also be built.
Development and ongoing maintenance would be the responsibility of SPS.
Proposed changes to improve traffic flow include construction of a private road
to connect Saginaw and Michigan, additional traffic signals, left turn and
declaration lanes and internal connecting roadways.
This will create over 650 temporary jobs and over 2,500 permanent jobs. SPS has
committed to staffing a Job Development and Employment Program with a focus
on youth and seniors.
The primary mission of this proposal is to maintain a renewable asset which will
enable the city, through recurring income, to enhance the present and future
recreational holdings of the Greater Lansing Area.
R. Richard Walker, representing American Realty Corporation of Farmington Hills
made the second presentation. Gains for Lansing under this proposal include:
36 additional acres of green space. While a portion of the existing Waverly Golf
Course/Michigan Park will become retail space, American Realty has the right to
purchase 45 acres of pristine land across the Grand River from Grand Woods
Park. This would be donated to the City of Lansing for use as perpetual park
land.
1,400 new retail entry-level and management jobs.
A new, state-of-the-art, 9-hole golf course and teaching facility at Frances Fine
Park in Lansing's south side. The course includes a 3-hole junior golf teaching
facility, a short-game practice area, and a full-service practice range with 5 tees
and 9 target greens. The course construction cost would be entirely funded by
American Realty and the course given to the City of Lansing.
A 10,000 sq. ft. clubhouse and senior citizen community center would be built
at Fine Golf Course.
Improvements would be made at Groesbeck and Red Cedar golf courses, funded
by American Realty.
$735,000 in additional revenues are expected each year from the increase rounds
played at the new golf course and the improved Groesbeck and Red Cedar
courses.
A new retail shopping area will be built at the Waverly site. A site-sensitive plan
protects all existing wetlands at Waverly, and includes 50 to 100 feet of rolling
setback berms and tree plantings to block the view of the parking lot from the
street.
Michigan Park (directly south of Waverly Golf Course) would have improved
recreational facilities. The park would be retained with the popular sledding hill
and be expanded from 26 to 37 acres.
American Realty will fund all golf course development and improvements and fund
the entire retail project. They have also received letters from interested
retailers for the 640,000 square feet of space this proposal would create.
PARK BOARD MINUTES - MAY 17, 1995 Page 4
Walker noted this firm has the experience, the property, the funding and the
retailers secured. The project adds green space to the City of Lansing and protects
and expands Michigan Park. It greatly enhances the value of Groesbeck and Red
Cedar and provides a new playable public golf course and teaching facility in the
south end of the City.
Questions regarding the proposals and general discussion followed.
Meeting adjourned.
The next meeting will be June 21, 1995.
Submitted by:
Lee Ann Murray, Park Boar Se retary
Accepted 6/21/95.
* Park Board Minutes
June 21, 1995
MEMBERS PRESENT: George Harlow, Barry Crown, Judith Filice, Wilbur
Howard, Mary James, Sally Laurion, John Pollard,
Mary Margaret Woll
MEMBERS ABSENT: None
OTHERS PRESENT: R. Eric Reickel, Director, and Dick Schaefer, Landscape
Architect, Parks and Recreation Department; Bob
Johnson, Mayor's Office; Richard Walker, American Realty
Corporation; Don Ulmer, Strategic Property Services; Bob
Allison, Cal Anderson, Connie Ashe, Jackie Baker, H.
Belery, Tim Bitzer, Greg Bovee, Dale Brezzindi, Anthony
Danby, Darin Dismuke, Bill Fadden, Charles Ford, Jerry
Fox, Millie Fox, Ed Gormley, Win Hudson, Rhonda Jung,
Harold King, Dave Lazzari, Harold Leeman, Jr. , Stan
Levandowski, Stanley Levandowski, Jeff Mason, Sean
McCardel, Kris Nicholoff, Mary Pollock, John Rahl, Carrie
Rathbun, Burton Smith, Patrick Spagnuolo, Richard
Stone, Patti Tavano, Gary Tellier, Joan Trezise, Richard
Weher, Molly Weston, Norman Weston, Lisa Wilson, Floyd
Ziolkowki and Dora Ziolkowski
CALL TO ORDER: 7:00 p.m. , City Council Chambers, 1 Oth Floor, City Hall
APPROVAL OF MINUTES
MOTION: Howard moved the Park Board minutes of May 17, 1995, be approved as
submitted; seconded by Mary Margaret Woll.
Motion carried.
PARK MILLAGE ALLOCATION BY COUNCIL FOR 95-96
The Board reviewed Council action to reprogram $233,000 from the millage allocation
to fund seven kids camps ($30,000) , Miller Road youth activities ($30,000), one
youth coordinator position ($42,000), two Project PLAY units ($66,000) , Marscot and
Graves Parks play and picnic equipment ($40,000) and one outdoor ice rink
($25,000) . Due to a lack of general fund dollars to finance the staff Landscape
Architect position, Council transferred millage dollars to fund this position
(salary/longevity $39,746; fringe benefits $20,000) .
ACCEPTANCE OF MDNR FISHERIES GRANTS FOR CHERRY HILL DOCK AND
RIVERPOINT PARK DEVELOPMENT
The Michigan Department of Natural Resources has approved two grants ($15,000
each) for Riverpoint Park and Cherry Hill Park. The grants require a 50 percent
match and funds have been approved from the City for Riverpoint Park Development
and Cherry Hill Park dock and boat launch which will serve as our match.
MOTION: Woll moved the department recommend acceptance of the DNR Inland
Fisheries Cooperative Grants at Riverpoint Park ($15,000) and Cherry
Hill Park ($15,000) .
Motion carried.
PARK BOARD MINUTES - JUNE 21, 1995 Page 2
WAVERLY RFP/RFQ RECOMMENDATION
The public spoke to the Board regarding the proposals with major concerns centering
on the loss of greenspace, traffic congestion, the quality of jobs that would be
provided and the need for a strip mall at this location. Comments were made
regarding the long term benefit of accepting a proposal and providing recreation to
the south end of Lansing. Privatization and regional funding were mentioned as
options. Concern was expressed over the possible loss of Michigan Avenue Park.
Correspondence was distributed to the Board including a letter from Craig Weiland
(opposed) , a petition from the Auto-Owners Women's Golf League (opposed) and a
petition from 16 residents of Glenburn (support the redevelopment of Waverly and
a course being built at Fine Park) . A letter was also received from Strategic
Property Services presenting an overview of their proposal.
Reickel introduced Don Ballard, Golf Manager, and expressed disappointment that
many of the citizens left, as many of their questions will be answered.
Ballard prepared information for the board, including Golf Play Comparisons for Golf
Seasons 1980-94, Bringing a New Lease of Life to an Existing Golf Course, Three
Scenarios for action, Expanding/Remodeling Your Golf Course, Breakdown of Golf
Play by Player Category for Golf Seasons 1990-94, and Availability of Junior Golf
Amenities/Perceived Benefits of Junior Golf Programs.
Ballard explained the status of the courses. The courses began operating under an
enterprise fund in 1986. This separates them from the general fund and has enabled
the courses to make some minor improvements. The municipal golf system is not
profit-driven and strives to provide affordable golf to the citizens and youth of
Lansing. There are approximately $1.2 million in improvements that need to be made
to Waverly to keep it as a viable 9-hole course. The total renovations to Groesbeck
would be approximately $2.5 million.
Filice noted the City of Lansing should receive payment from Lansing Township for
the Tollgate Drain at Groesbeck for purifying and treating the water at great
expense. Filice feels Council should pursue this idea.
Ballard presented three scenarios (see attached) including keeping Waverly and
making the improvements to Groesbeck and Waverly, making Waverly into an 18-hole
course or accepting a proposal to sell/lease the course. Discussion followed.
Crown questioned the comments Waverly was marginal. Ballard stated it is not a
marginal course from a difficulty standpoint. It does limit its potential because of
its difficulty. Less than 2 percent of the golfers at Waverly are youth. It is too
difficult for a beginning golfer. It is marginal as to the infrastructure. The
clubhouse is in dire need of renovation, irrigation is needed, and a multiple tee
system for a variety of customers.
James noted over the past 15 years Waverly is holding its own while many other
courses have been developed. Ballard agreed the course is being played but simply
holding its own during a period when growth in golf has been unsurpassed over the
past 5-6 years is not enough. This doesn't provide for the future of the facility to
make sure golf remains enjoyable at the site. James agreed Waverly needs renovation
but comparatively it is doing better than Red Cedar and Sycamore.
Reickel noted that no funds are being generated to make the capital improvements
that are necessary.
PARK BOARD MINUTES - JUNE 21, 1995 Page 3
Filice noted that the course would be under the department's control for another two
years if a proposal were accepted and that at least minimal service on the restroom
facilities should be accomplished.
James noted Lansing has 130,000 residents with 4 public courses and questioned the
City's responsibility to provide golf. Ballard feels that we need to do what will
ensure our great-grand children have the same opportunity to participate in the
sport that we have. The National Golf Foundation recommends one 18 hole golf
facility for every 30,000 people in a municipality.
Pollard summarized the three scenarios noting the sale or lease of Waverly is the only
option that does not create a tremendous debt and accomplishes the improvements.
Ballard noted that the Board can chose to reject all scenarios and keep things as
they are. However, a means of making long-range improvements is needed to keep
the courses from deteriorating.
James notes that there are other options other than these listed scenarios.
Reickel explained golf was not included in the millage campaigns as golf improvements
were not perceived to be a popular issue in the community. When the proposal was
presented to make Waverly into an 18 hole course, there was opposition. The
current proposals have people questioning how the Director of Parks and Recreation
can be in favor of eliminating a greenspace. Reickel noted his responsibility is to
the citizens of Lansing to ensure a stable infrastructure and future recreation. The
responsibility is to provide improved golf for future generations. This money will
provide for the future. The history of the department was discussed. Reickel feels
the citizens of Lansing have the right to determine how they wish this issue handled.
Crown noted many people complained the sledding hill at Michigan Avenue would be
eliminated, but the proposals both keep the hill there. Crown wants to go forward
and provide information to the public on explaining the proposals. Some stated it is
valuable now and will stay valuable; but the value is on paper and nothing can be
accomplished with it. Road congestion was discussed. Both developers noted there
would be improvements needed and that they would help pay for it. This is not a
first time occurrence and there are experts to handle this. Area residents were
concerned they would be assessed for a drain. Crown wonders if the area residents
want to be assessed for improvements at the golf course. Lansing Township is not
coming forward. Crown assumes the Township prefers the greater tax revenues.
The Lansing State Journal stated it should be voted on. Crown feels golf is a
legitimate activity for municipalities. The Board should sift through the information
and make sure the facts are presented. Golf is recreation and is part of our mission.
MOTION: Crown moved the Board recommend to the Mayor that Waverly Golf
Course be sold or leased to a developer and that it be placed on the
ballot and that funds be used for golf operations. Seconded by
Howard.
Harlow noted he has been on the board for over 20 years and this is probably one of
the most exciting issues. There is no question that Lansing needs another 18-hole
course. We must set aside our sentimental feelings about Waverly. We cannot go to
the taxpayers and expect them to fund the golf program and green fees can only
increase so much. The City of Lansing is not responsible for providing greenspace
for the area townships. The Township Supervisors have had great opportunities to
provide greenspace for their residents and the City of Lansing should not be held
hostage. He will be recommending one of the proposals be accepted.
PARK BOARD MINUTES - JUNE 21, 1995 Page
James stated she is new on the board and feels the job is to let the Mayor and Council
know there are problems. Golf has a problem now. There was recently a regional
summit but the Lansing Township Supervisors did not attend. James feels that the
Township should be specifically asked to get involved. James doesn't feel that the
public is aware there is a crisis. Everyone thinks the millage handles everything
and it doesn't. We must continue to investigate this issue no matter how alluring the
proposals are.
Woll was aware the courses were in trouble. She has noticed in talking to people
they do not realize the millage is not taking care of all the faults of the golf courses.
They do not perceive the courses as having a problem. She has heard from many but
not the people she represents from Ward 1. Those are the people she is to
represent.
Howard questioned the course usage is split with residents and non-residents. He
feels it is an area draw. A new course done correctly will have more value to the
City of Lansing. He is, therefore, for development.
Pollard has become a strong supporter of accepting a proposal, and he appreciates
the people who came, commented and stayed. Many people are not truly informed on
this issue. He is concerned about the traffic through Lansing Township. This is
the first time he has seen anything come before the board that offers something for
the golf courses. Golf, should not be financed through the millage. Pollard is the
voice of the children. If having funding to make a difference means the development
of Waverly, so be it. Pollard wants it forwarded to Council and the Mayor. The few
people who have attended these meetings and the Board should not decide an issue
of this size. The citizens of Lansing should.
Laurion wants to maintain greenspace where we can and does want to provide
programs for the children. She has listened carefully to the citizens and explored
Fine Park. Changes must be made. So many people have reservations about this
project. Regionalism has not come through in this area. People and opportunities
are more important than just greenspace.
Filice if decision is made a ballot issue determines outcome she would like to go on the
record to urge Council and the Mayor to do everything in their power to make it a
regional issue with outlying residents having a voice in the future of Waverly. The
proposals received are much more extensive than when the subject was first brought
to the Board. These improvements to Waverly could be done on a lesser scale.
Filice noted it had been stated greenspace is an emotional issue. Cooley Gardens was
also under the gun for development by Oldsmobile in 1984. It remains. People need
greenspace. It is good for their mental health. Filice suggested the Board continue
to weigh the material. She also believed the proposals can be reduced in scope.
Barry Crown noted this is a once in a lifetime opportunity to impact the community
by an infusion of funds to provide programs, jobs, recreational opportunities, and
guidance from staff for youth programs. The course's value may go up in the short
run, but if something is not done now, development will pass by. Businesses willing
to locate there will find other locations and the opportunity will pass us by. If we
think we can let development pass us by, we are mistaken.
Crown wants regionalization for golf. Regional help with the zoo is another priority.
We hear all the time one of the reasons people like Lansing and come to Lansing is the
Zoo. The region and local business benefit and others should benefit. The river
trail is also an issue. The City of Lansing is also building a new ball park and had
tremendously improved the Lansing Center to improve the City of Lansing.
PARK BOARD MINUTES - JUNE 21, 1995 Pages
Barry would pass this issue onto the Mayor and Council for action now. If Lansing
Township and our other neighbors feel it is not in their best interest, they can come
forward with a proposal on how they will help us to fund the things we need to get
accomplished. Regionalization can be discussed at any time. If we go with the
proposal, the City benefits with developments accomplished and programs available.
If the township comes forward with a proposal, we also benefit. In spite of the
publicity, the Township has not come forward although most of the speakers we have
been hearing from are Lansing Township people.
Crown noted the Board must remember they are appointed by the City of Lansing
Mayor and confirmed by the City of Lansing Council to represent the citizens of the
City of Lansing in advising. We are not here to advise what is in the best interests
of the citizens of Lansing or Delta Townships. The only two ways to benefit the
citizens of Lansing are to accept a proposal or proceed with regionalization.
(MOTION REPEATED)
MOTION: Crown moved the Board recommend to the Mayor that Waverly Golf
Course be sold or leased to a developer and that it be placed on the
ballot and that funds be used for golf operations. Seconded by
Howard.
Motion carried. [6-2 (Filice and James against)]
MILLAGE RENEWAL
The Board will meet on Wednesday, June 28, to discuss the direction of the millage
and to complete tonight's agenda.
Adjourned 11:10 P.M.
Submitted by:
Lee Ann Murray, Park Board gec etary
Accepted 8/16/95
Scenario 1
Scenario 2 Scenario #3
Do nothing at Waverly- facility remains as is ---------
Needed remodeling: Waverly Make Waverly into an 1B hole course per 1989 Accept a proposal to sell/lease Waverly
1. Clubhouse $350,000 Master Plan 1. Additional facilities proposed
2.Irrigation $250,000
6,000 yard 18-hole course 2.Improve existing facilities
3.Drainage $100,000 Estimated cost $2.2 (including clubhouse) 3.0nly fee increases would be for
9.Tee construction $150,000 Debt relief: $220,000 operational costs.
9.Potential for
all golf abilities Groesbeck $ available for
S.Greens remodelin $350,000
Same as #1 Scenario other uses.
Groesbeck only example used for fees due to
Total $1,200,000 See fee schedule for comparisons uncertainty of which proposal would be chosen
These figures are estimates and regardless of
timing of such remodeling the estimated costs
to the Golf Fund would remain approx.
the same with respect to financing of these
matters.
Debt relief for $1.2 mill. (est.20 yrs a 10%)
$120,000
See fee schedule Scenario 1 for fee comparison.
Proposed remodeling: Groesbeck
Course,clubhouse,parking
Estimated total $2.5 million
Debt relief $250,000
Anticipated fees per scenarios
Scenario 1 Scenario 2 Scenario 3
Groesbeck Waverly Groesbeck Waverly Groesbeck
Current Anticip. Current Anticip. Current Anticip. Current Anticip. Current Anticip.
9-holes $8.50 $14.00 $7.00 $11-00 $8.50 $14.00 $7.00 $13.00 $8-50 $10.00
18-holes $16.00 $23.00 $16.00 $23.00 $22.00 $16.00 $18.00
9-Sr. $6.50 $10.00 $5.00 $8.00 $6.50 $10.00 $5.00 $9.00 $6.50 $8.00
18-Sr. $12.00 $18.00 $12.00 $18.00 $17.00 $12.00 $12.00
9-Jr. $6.50 $10.00 $5.00 $8.00 $6.50 $10.00 $5.00 $9.00 $6.50 $8.00
18-Jr. $12.00 $18.00 $12.00 $18.00 $17.00 $12.00 $12.00
Twilite $7.00 $10.00 $5.50 $9.00 $7.00 $10.00 $5.50 $10.00 $7.00 $9.00
PRESENTED AT JUNE 21 , 1995 PARK BOARD MEETING BY DON BALLARD, GOLF MANAGER.
* Park Board Minutes
June 28, 1995
MEMBERS PRESENT: George Harlow, Barry Crown, Judith Filice (7:20), Mary
James, Sally Laurion, John Pollard, Mary Margaret Woll
(7:30)
MEMBERS EXCUSED: Wilbur Howard
OTHERS PRESENT: R. Eric Reickel, Director, and Dick Schaefer, Landscape
Architect, Parks and Recreation Department
CALL TO ORDER: 7:00 p.m. , Foster Community Center, 200 N. Foster Ave.
THIS MEETING IS BEING HELD TO COMPLETE THE PARK BOARD
AGENDA OF DUNE 21, 1995
A board packet was distributed which included minutes from other department
advisory groups, an excerpt from "City Lights" regarding a Cooley Gardens and Eric
Stinson, PSA's on the Teen Recreation Programs and the Kids Camp Program, a copy
of the memo to the Mayor (6/26/95) regarding Waverly Golf Course, and a copy of the
memo to James Smiertka, City Attorney (6/26/95) regarding a regional ballot
proposal.
MILLAGE 1996-2001 (5 YEAR RENEWAL)
The Board discussed the upcoming millage.
MOTION: Crown moved the Board recommend to the Mayor that the Millage 1996-
2001 for parks be used for park improvements and that programming be
funded through the general fund. This is based on Council Resolution
of September 24, 1990 declaring that the general fund allocation for the
Parks and Recreation Department shall not be less than 11.9 percent of
all estimated general fund revenues. Supported by Pollard.
Motion carried.
A fact sheet needs to be developed regarding the millage as soon as possible. It
should show what has been accomplished and what plans are for a renewal.
CEMETERY ANALYSIS (TABLED 4/19/95)
Issue remains tabled. Board is still reviewing tape presentation.
INFORMATION
The Board received information regarding Potter Park Zoo Entry Plaza Meetings,
Renewal of one Mill for Park Rehabilitation and Development, River Trail West, Old-
Timer's Baseball Association Donation for Baseball Equipment, Curfew Program, Kids
& Summer 95 Flier and Teens & Summer 95 Flier.
PARK BOARD MINUTES - JUNE 28, 1995 Page 2
BOARD COMMENTS
St. Joe Park needs a table near the pines and a trash barrel.
What is the status of the Martin Luther King Boulevard Capitol Loop Landscaping?
The next meeting of the Board will be primarily the review of the Potter Park Master
Plan.
Adjourned 8:30 p.m.
Submitted by: C�c�
Lee Ann Murray, Park Boa cretary
Accepted 8/16/95.
* Park Board Minutes
July 19, 1995
MEMBERS PRESENT: George Harlow, Barry Crown, Mary James, Sally Laurion,
Mary Margaret Woll
MEMBERS ABSENT: Judy Filice (excused), John Pollard (excused) .
Wilbur Howard (unexcused)
OTHERS PRESENT: R. Eric Reickel, Director, Gerald Brady, Curator/Manager
of Potter Park Zoo, Dick Schaefer, Landscape Architect,
Parks and Recreation Department; Carol Webster,
Executive Director, and Kellianne Whitney, Education
Curator, Potter Park Zoological Society; Jim Gamble,
McFadzean Everly Associates, Zoological Planners; Pam
Blough, Capital Consultants, Engineers; Arnie Bunkley,
Marshburn, Bunkley, Architects; Joe Hamilton
CALL TO ORDER: 7:30 p.m. , Scott Center, 125 W. Main Street
APPROVAL OF MINUTES
The minutes of June 21, 1995, and June 28, 1995, will be available at the August
meeting.
MILLAGE UPDATE
A millage meeting was called last week with invitations sent out to neighborhood
groups, advisory groups and other interested persons. Only 3 people attended who
were not Park Board members or department staff. Several factors could have
played into this but there is concern over the apathy.
Crown had sought advise from a professonal who advised millage information should
be as non-controversial as possible, get as much free publicity as possible, and put
together news opportunities. If the public is not aware of an improvement, it is
news. This will put information to the public. It was determined mailers were too
expensive but a fact sheet will be ready shortly. A program is being put together
for Channel 28 with the Director and several Park Board members, and several
playgrounds and tennis courts will be dedicated prior to the election.
Laurion noted the focus must be on the neighborhoods (present accomplishments and
future goals) to renew the millage.
Reickel explained as there is a difference in philosophy as to how the millage should
be used concerning all development or programs also, the fact sheet wording will list
completed project, projects underway, and note the Five Year Plan objectives.
CEMETERY ANALYSIS
All Board members have not reviewed the tape. This will be accomplished prior to
the August meeting so the Board can proceed.
ZOO MASTER PLAN
Jim Gamble of McFadzean Everly Associates, Zoological Planners, gave an overview
of the Master Site Development Plan. The objectives of the master plan were to
establish goals, create site analysis, look at affordability, study marketability,
investigate the design program, develop a conceptual site plan, a master site plan
and a master plan report. Mr. Gamble proceeded to give a slide presentation on the
PARK BOARD MINUTES - JULY 19, 1995 Paget
overview of the zoo plan with the concept of looking at the Potter Park Zoo going into
the 21st century and where a moderate size zoo such as Potter Park Zoo should be
headed. It was with the understanding that this is a long-range plan and that none
of the concepts were identified to be an immediate funding goal, but to eventually
phase the plan and proceed to work toward a revitalized zoo. The main emphasis on
the first phase of development was the Discovery Plaza which is the entrance to the
zoo containing the concession stand/souvenir building, the operations center for the
zoo director and staff as well as the Zoological Society Staff, and the Discovery
Center which is the educational unit that is to be funded by the Zoological Society.
The Park Board received the plan and will act on it once the full text of the plan is
made available to them prior to the next Board meeting.
Discovery Plaza - Arnie Bunkley of Marshburn, Bunkley Architects presented the
building concepts for the new Discovery Plaza which contains three buildings for a
total estimated project cost of $2.5 million with the Discovery Building costing
approximately $1.2 to $1.3 million. The presentation Mr. Bunkley made was based
upon the hard work of a team of people consisting of Parks and Recreation
Department staff, Potter Park Zoological Society staff, docents and other interested
parties to determine what the need was. The main goal of this Discovery Plaza was
to make sure that it was not out of proportion with the moderate size of the zoo. The
drawings and concepts presented by Mr. Bunkley were second phase in nature.
They have been reviewed by staff and Mr. Bunkley will be coming back with some
three dimensional drawings as to what the buildings would look like and how they fit
into the setting.
The Park Board commended Mr. Bunkley for a job well done and looked forward to
the next presentation.
INFORMATION
Board was mailed copies of a memo to the Mayor regarding the Park Millage Renewal
1996-2001. June 1995 Among Friends distributed (Turner-Dodge publication) .
Meeting adjourned 9:30 p.m.
Submitted by: Lee Ann Ann Murray, Park Boa ecretary
Accepted 8/16/95.
* Park Board Minutes
August 16, 1995
MEMBERS PRESENT,;, _ ,George Harlow, Barry Crown, Judith Filice, Wilbur
Howard, Mary James, Sally Laurion, John Pollard,
Djry Margaret Woll
MEMBERS( i,B,S,�N Y C L IE N Vne
OTHERS PRESENT: R. Eric Reickel, Director, Gerald Brady, Curator/Manager
of Potter Park Zoo, Dick Schaefer, Landscape Architect,
Parks and Recreation Department; Vic Chiasson, Eastern
Michigan University; Judy Hackett, Oak Park
Neighborhood Association; Harold King, Northtown
Neighborhood Association
CALL TO ORDER: 7:30 p.m. , Scott Center, 125 W. Main Street
APPROVAL OF MINUTES
Minutes of June 21, 1995, corrected to read (pg.4) "Crown wants regionalization for
golf."
MOTION: James moved to accept the June 21, 1995, minutes as corrected;
seconded by Filice.
Motion carried.
MOTION: Woll moved to accept the June 28, 1995, minutes as presented; seconded
by Filice.
Motion carried.
MOTION: Woll moved to accept the July 19, 1995, minutes as presented and the
departmental board meeting minutes; seconded by Crown.
Motion carried.
Filice commended the Washington Mall group and their efforts to beautify the area
with a park. Filice also wondered if the painting of the kiosks has been done. James
noted the Friends of Cooley Gardens has been meeting and will work towards
ensuring those minutes are included in the Park Board packet.
POTTER PARK ZOO MASTER PLAN
Director noted that this master plan would best be implemented with an emphasis put
forward towards regionalization. Gerald Brady gave an overview of the master plan.
Detailed discussion followed. Filice had several questions relating directly to the
plan and how often a plan is required. Brady felt the plan should be updated every
10 to 15 years. Brady noted there will be a meeting September 28th at 1 p.m. at
Scott Center to discuss the final concept for the Education Plaza. Also, this is the
75th year for Potter Park Zoo and the Duck Pond area will be dedicated on
September 16th.
Brady noted he is glad to answer any questions but keep in mind, the Board's
support is needed to help obtain Council and Mayor's approval so a date can be set
to start construction of the plaza.
Howard feels the improvements should be based on policy and regionalization. We
need to determine who is going to pay for improvements and who will control the zoo.
Howard also wondered if any of the surrounding communities want to help pay for
this zoo.
PARK BOARD MINb i ES - AUGUST 16, 1995 Page 2
Pollard expressed concern over the proposed development at Potter Park when it is
operating as a enterprise fund which is not making a profit. If regionalization is
adopted, he is for zoo improvement, otherwise he is not in favor of the plan.
Brady commented Potter Park Zoo is our local zoo and our local citizens will take it
to heart and will support it. Woll stated the amount of funding that has been put into
the zoo has not given an equal return. Crown noted the zoo is a form of
entertainment that gives an enjoyable, affordable activity. Project PLAY does not
earn money for the city but it is a wise use of city funds. It is a decision that
should not be made based on finances alone. The zoo makes the city a more desirable
place to live and work.
Reickel stated implementation of this master plan cannot be accomplished without a
regional concept. Currently, staff supports the development of the entrance plaza
and facilities and the restoration of the grotto and birdhouse. This will make the zoo
a "stand alone" zoo. The rest of the plan is not to be implemented unless the
regionalization concept is adopted or a major gift (trust fund) is accepted.
James restated Pollard's position of wishing there was a business plan included in the
master plan. She did however listened to the entire plan at the last meeting. Now
she is concerned about going over this again. If an issue has been discussed in
detail at one meeting, it should not be an reviewed again at the next meeting due to
a member's absence. Time had been scheduled to look at details.
MOTION: Filice moved the Board refer to the Mayor the approval of the plan in
concept and stress the goal of regionalization with a strong concern for
the cost of operation and the present zoo budget become part of the
general fund budget in FY 96-97; seconded by Woll.
Motion carried. (7-1; Pollard opposed)
CEMETERY ANALYSIS (REMAINS TABLED)
TEEN PROGRAMMING RECOMMENDATION FROM TEEN COUNCIL
Vic Chiasson, Eastern Michigan University, Professor in the field of Recreation and
Park Management has been volunteering his time this summer working with youth in
Lansing and Detroit. He has worked in the field for 20 years prior to teaching and
has a background primarily in special event programming and creating programs.
Chiasson stated the biggest challenge now is to create programs for teens. Working
in concert with Murdock Jemerson of our department he went to the three Lansing
high schools and asked what they liked to do. Attached is the handout prepared
from this input. The hotline has been implemented in Lansing.
Discussion followed. The Board did not agree with all recommendations but these
were the feelings of the students interviewed. Pollard complimented Chiasson for
listening to the teens.
CITY ACQUISITION OF VACANT LOT BY MILLER AND BEECHFIELD
A letter was referred from Council to the Mayor and Park Board regarding the
acquisition of the vacant lot. Bertha Johnson, Resident Manager of Willowbrook
Apartments had been invited to the meeting but was not present.
Howard has concerns regarding this letter. The letter does not reflect reality.
Beechfield Apartments has been a crime site repeatedly, not the neighborhood.
Three blocks is a close walk for children to reach a park.
PARK BOARD MINL-t'ES - AUGUST 16, 1995 Page 3
MOTION: Howard moved the issued be tabled until Ms. Johnson can be present;
supported by Crown.
Motion carried.
REGIONAL VOTE QUESTION FOR LAW DEPARTMENT
Mel McWilliams, Chief Assistant City Attorney, Law Department, could not be present
this evening to answer the question on a regional vote for support of Waverly Golf
Course. However, McWilliams noted that a special authority for this could be
established if the other bodies of government are willing to pursue it.
FRANCES PARKING LOT
Traveling Cambridge Drive when the Governor is having a reception is almost
impossible. There is a gravel surface parking lot at Frances. There have been
complaints about the dust. Reickel has asked the State Department of Properties to
co-share with the City improving this lot. A double gate off Oxford and one in the
park could be put in. The Governor's receptions are normally during the week in
the evening. With proper notification the internal access to the park could be closed
off and the Oxford gate opened. This would allow 100-150 cars. Normally, the
Oxford gate would be closed and the inner gate opened giving access to Frances Park
users. If the Board agrees with the concept, the department would like to pursue it.
Filice feels the lot needs to be screened on the Oxford side.
MOTION: Howard moved the Board recommend to the Mayor that the department
pursue the concept of sharing the cost of improving the gravel surface
parking lot at Frances Park with the State of Michigan. Seconded by
Laurion.
Motion carried.
James wanted to make sure that our department use will have priority over the
Governor's use.
OAK PARK NEIGHBORHOOD ASSOCIATION
Reickel introduced Judy Hackett from the Oak Park Neighborhood Association.
Reickel noted Ms. Hackett worked on pulling the Oak Park Neighborhood event
together on July 26 and in organizing the youth program. She has been instrumental
in the success of these efforts. Ms. Hackett also distributed a large number of the
millage fliers as did Harold King and Reickel is personally appreciative of that effort.
Harlow asked if the Oak Park Neighborhood Association and Salvation Army have
been working together. Ms. Hackett noted they do work with the Salvation Army
Director and have no problems with them. Between the VISTA volunteers and the
youth director at the Salvation Army, there has been a lot of help. They have
allowed use of their van and their youth director has coached the neighborhood
soccer and P.A.L. basketball team.
James noted she had spent five hours in a car judging the Neighborhoods in Bloom
Flower Contest. In the past few weeks the flowers having a tough time. Oak Park's
flowers looked great. Ms. Hackett noted the kids have been hauling water.
NORTHTOWN NEIGHBORHOOD ASSOCIATION
Harold King, President of the Northtown Neighborhood Association, spoke regarding
getting children off the streets and keeping them off drugs. If we don't do this now
we will lose more than one generation. He had great praise for the community
PARK BOARD MINUTES - AUGUST 16, 1995 Page 4
policing officer. The school board removed the play equipment from Grand River
Park. Teenagers in our nation today do not know how to play. Neighborhoods can
help.
The Board thanked the citizens for coming.
INFORMATION
The milla e passed by 62 percent of all legitimate votes cast. The final count was
5,310-yes to 3,235-no with 355 votes not counted. The challenge is to make sure the
commitment is carried out in reference to sustaining the neighborhoods, improving
the community centers, pools and Project PLAY. The next Project PLAY dedication
is at Hunter Park on August 24 at 6:30 p.m. The Board was mailed Potter Park
Zoological Society Audit for 1993 and 1994, Project Play Update, Blue Care Network
Tour de Michigan and the Restoration of Scott Center Executive Summary. This was
briefly discussed. Filice noted a warming kitchen may not be large enough. This
must be a functional kitchen. James noted the document was not professionally
composed as there were many, many mistakes in spelling. Filice noted we are poor
stewards of our facility. The Lansing State Journal article listing "Lansing's Best"
prominently featured Potter Park Zoo. Swimming Pool Extended Season - The pools
will both be open until August 25 with shortened hours. From August 26 through
September 1 only Hunter Pool will be open.
BOARD MEMBER COMMENTS
James noted Neighborhoods in Bloom - reception in Cooley, August 24 from 5:30 to
6:30 p.m.
Pollard stated if there is graffiti in your neighborhood call and the youth from the
Black Child and Family Institute will come paint over it if it is on wood or metal.
Filice had a concern about Bancroft Park and the expansion of Groesbeck. She has
had several people including a Councilperson contact her about the loss of trillium.
Reickel noted at this point everything is conceptual, but many people are concerned
with rumors they have heard.
Filice wondered if the sound system is being monitored at Frances Park. Director
noted there is a noise ordinance and if the neighbors feel it is being broken, they
should contact LPD.
Filice wondered if the Hmong New Year would be taking place at Frances. Director
noted the pavilion was scheduled to be renovated but he wasn't aware of where the
group would be this fall.
Filice wondered about runners in cemetery. She has received calls as runners are
parking on the grassy knolls and wondered about policy and cemetery staff enforcing
rules. Reickel noted Cemetery staff go home at 3:00 p.m. Reickel has only received
one complaint on runners and the complaint was about runners going over graves not
where they were parking, but he will look into the issue.
Crown wondered what was happening with the Waverly RFP recommendation. Reickel
informed him it has been referred to the Mayor's Office.
Meeting adjourned.
Submitted by:
Lee Ann Murray, Park Bo d Secretary
Accepted 9/13/95
City of Lansing Recreation Department
Focus Groups with Teenagers
Preliminary Recommendations:
1. Establish a peer promotions program to inform kids of programs city
presently offers thru centers. They are not aware of programs and
services that city provides.
2. Develop program designed to showcase positive sides of teens in
Lansing. Highlight human interest stories showing how recreation
made a difference in a teens life.
3. Do not develop instructional programs. They feel its too much like
school to teenagers.
4. Establish a telephone hotline to inform teens of department
programs.
S. Create teen recreation advisory boards at each high school to include
them in the planning process for programming. They want input and
a vehicle to express their needs.
6. Teens want a place to socialize without adult supervision.
7. Organize field traps to amusement parks.
8. Establish liaison with local radio and television stations to promote
events.
9. Develop leisure education model for schools to define recreation in
teens minds.
10. Utilize motivational speakers to sell programs to teens.
* Park Board Minutes *
September 20, 1995
MEMBRR, ,PRESENT: George Harlow, Barry Crown, Judith Filice, Wilbur
Howard, Mary James, Sally Laurion, John Pollard,
j��:� ;r2); J Mary Margaret Woll
3,, ENT: None
OTHERS PRESENT: R. Eric Reickel, Director, Gerald Brady, Zoo
Manager/Curator, Dick Schaefer, Landscape Architect,
Parks and Recreation Department; Sue Eareckson of
Friends of Bancroft Park
CALL TO ORDER: 7:30 p.m. , Scott Center, 125 W. Main Street
APPROVAL OF MINUTES
MOTION: Woll moved the minutes of August 16, 1995, be approved as presented;
seconded by Crown. (typo corrected pg. 3 last line "know" to "now")
Motion carried.
Other department minutes received.
BANCROFT PARK
Susan Eareckson, Friends of Bancroft Park, read a letter expressing appreciation
for the department's "willingness to fulfill requests" made by the Friends. The park
has tables and the Friends have a key to the restroom. The drinking fountain is
appreciated. Special thanks was given to Paul Dykema and Dominic Fucciolo who
conducted a walking tour to discuss the trees. The Friends also held a cleanup at
the park recently.
A letter had been received from Marilyn Rosas requesting dogs be allowed in
Bancroft Park. This had been referred to the Park Board. The Friends of Bancroft
Park were also notified this would be on the agenda. Sue Eareckson spoke
representing the Friends and distributed a correspondence to the Board. The
Friends group recommended 1) allowing dogs at Bancroft Park on a six month trial
basis, 2) restricting dogs from the playing field, picnic and playground area for
health and safety reasons, and 3) following the ordinance requiring the animal be on
a 6' leash and possess a container to collect and remove excrement and that the pet
owner use courtesy when others are around.
The Board discussed the park. Dogs were not allowed at this park due to problems
in the past. Reickel noted staff could remove the sign at any time. It would be
difficult to post specific areas.
MOTION: James moved the Department remove the "No Dogs Allowed" sign down
at Bancroft Park to allow dogs; seconded by Woll.
Motion carried. (7-1 Filice opposed)
CMETERY ANALYSIS (TABLED 4/19/95) - REMAINED TABLED
CITY ACQUISITION OF VACANT LOT BY MILLER AND BEECHFIELD (REFERRED
BY COUNCIL - TABLED 8/16/95) - PULLED FROM AGENDA BY BEECHFIELD
NEIGHBORHOOD ASSOCIATION - WILL PURSUE OPTION ON PRIVATE LAND.
PARK BOARD MINL i ES - SEPTEMBER 20, 1995 Page 2
ACCEPTANCE OF GRANTS - GRAND RIVER PARK/MOORES
Dick Schaefer, Landscape Architect, discussed the Michigan State Waterways
Commission approved a grant of $243,000 for redevelopment and upgrading of our
existing boat launch facility at Grand River Park. Additional funds are coming from
the Board of Water and Light ($48,600) as part of their FERC requirements. The
local match of $32,400 has been appropriated by Council in the 1995-96 budget. The
department recommends acceptance of this grant.
Reickel explained the River Trail from Dietrich to Knollwood (now Elm St. to Moores
Park) is not on record as being accepted by the Park Board. This is the much
discussed grant that will now construct the River Trail from Elm St. to Moores Park.
MOTION: Filice moved the Board accept the grant for Grand River Park and the
Grant for the River Trail from Elm St. to Moores Park (originally
Dietrich to Knollwood); seconded by Laurion.
Motion carried.
Filice hopes the City does not give up on extending the trail on Moores River Drive.
FRANCES PAVILION FEES 1996 SEASON
Frances Park Pavilion will be renovated during this winter season and will have a
reduced number of tables from (34 to 29) . A fee increase is recommended to bring
this area in line with other area pavilions. This park also does not charge an entry
fee or parking fee. This fee recommendation is for the 1996 season. Staff takes
reservations six months in advance. The board discussed possible rental of tables
on the outside patio area that will be developed. Also, the location of the handicap
accessible tables was discussed. Woll mentioned interest in reservations for a single
table.
MOTION: Crown moved the fees for the 1996 season be approved as follows:
Area 1 - 10 tables $45; Area 2 - 11 tables $45; and Area 3 - 8 tables $40;
entire pavilion renting for $130; seconded by Laurion.
Motion carried.
WALTER NELLER PROPERTY GIFT OFFER - HORSEBROOK PARK AREA
Reickel noted this had been to the Board previously with the Board refusing the
gift. Schaefer and Reickel visited the site and felt that a portion of the site would
be of benefit to the City. The portion staff is interested in would give access to the
park from Westwood Street.
Woll thought the department was not taking on new property as we cannot take care
of current property.
MOTION: Woll moved this property be refused; seconded by Pollard.
Motion defeated. (3-5 Crown, Filice, Howard, James, Laurion opposed)
MOTION: Filice moved the board accept a portion of this property with gratitude
from Walter Neller with the boundaries to be determined; seconded by
Howard.
Motion carried. (5-3 Harlow, Pollard, Woll opposed)
PARK BOARD MINUTES - SEPTEMBER 20, 1995 Page 3
FRIENDS OF COOLEY GARDENS MINUTES
The Board has not received Cooley minutes previously. James had requested this
board refer minutes and Laurel Winkel, Vice President of Friends of Cooley Gardens
forwarded a packet of recent minutes and a letter to the Board.
Filice commented the Cooley newsletter had discussion on chairs being unable to be
placed on the turf for wedding. Discussion followed. Reickel explained chairs are
not allowed at the Frances Park wedding sites either. It is very hard on the turf,
but chairs are allowed on the cement areas such as the pavilion.
DIRECTOR'S REPORT
Turner-Dodge Dedication went beautifully. The next meeting of the Potter Plaza
Visitor Center/Education Building was announced (9/28) . Potter Park Zoo 75th
Birthday with the Ribbon Cutting for Backyard Habitat (9/16) was very successful
and there was a lot of positive comments and publicity.
Millage Funds/South Side Community Center - The Board felt the millage funds
should be used to repair the three existing community centers rather than building
a new center. Council had resolved to set aside $550,000 in park millage for a south
side community center in 1993. A total of $156,000 from park millage has been
appropriated to a project account for the south side community center. On 9/11/95
Council transferred $394,000 in park millage funds and $1,210,000 from the Civic
Center sale to a south side community center account along with $200,00 advanced
to the baseball stadium construction project being placed in the south side community
center account.
Discussion followed centering on the Council's desire to build a center. Harlow was
displeased to see plans for the center at Washington Park. Laurion noted she had
been on the committee for a south side center and resigned. This does not mean the
south end doesn't need a center. The Board needs to work with the concept.
MOTION: Crown moved to recommend to Mayor and Council that any plan for a
south side community center be presented simultaneously with a plan to
renovate the three existing community centers so that no geographical
area of the City will have a superior community center to any other
geographical area of the city; (further discussion--no support)
Director noted last night the south end community center group directed the
architect to do his final report incorporating everything. They could not come up
with the desired building for $2.5 million. This report will come back to Council and
Council can trim the concept or identify where additional funds will come from. The
Center will need to meet the needs of half the City of Lansing. It would not make
sense to build a small center.
James noted Council will make the decision. Howard noted Council will deal with the
big issues but should be aware there are other issues that need to be resolved also.
The centers need to be repaired immediately. Public Service Department is
responsible for building repairs.
MOTION: Crown moved that the Park Board again urges City Council and the
Mayor's Office to appropriate the necessary funds to do the work
necessary to bring the three community centers and the two pools up
to modern day standards with particular concern over the deterioration
at Foster Community Center; seconded by Howard.
Motion carried.
PARK BOARD MINU-t'ES - SEPTEMBER 20, 1995 Page
Mayor's Staff changes - Liza Estlund Olson will now be the Mayor's Chief of Staff.
WONDERLAND OF LIGHTS 1995
Gerald Brady, Curator/Manager of Potter Park Zoo, spoke to the Board regarding
the fee recommendations for the Wonderland of Lights 1995. The event will be from
November 23 through December 31 (closed December 24 and 25) from 5:00 p.m. to
8:00 p.m. The event is open until 9:00 p.m. but visitors are not admitted after
8:00 p.m. This event is run by the Potter Park Zoological Society. The zoo staff
and the Forestry Section do contribute. Staff recommends moving the collection site
from the parking booth to the zoo entrance site and charging $1 per person with
individuals under 3 years old admitted free. This will resolve a traffic and security
problem. Staff recommends monies collected be split between the Potter Park
Zoological Society and the Potter Park Zoo Capital Improvement Account after
expenses. Expenses include collection staff and utilities.
MOTION: James moved the proposal as outlined above be passed and submitted to
the Mayor to be forwarded to Council; seconded by Woll.
Motion carried.
Harlow questioned passes. Brady noted the zoo pass is not honored at the
Wonderland of Lights event.
INFORMATION ITEMS
Information was mailed to the Board including a letter to Vic Chiasson regarding
survey, memo to Mayor regarding Master Site Development Plan for the Zoo, memo
to the Mayor regarding Frances Park Parking Lot, Potter Zoo Hours, Notification of
Master Plan Meeting, AZA News-Public Support for Zoos and Aquariums, Crowns
response to Capital Area Women's Golf Association letter, and article from "Greater
Lansing Area Golf Association Newsletter.
BOARD MEMBER COMMENTS
Filice noted she has been an advocate for youth for 10 years and is now being forced
to volunteer at her job as a Lansing school teacher.
Adjourned 9:00 P.M.
/
Submitted by:
Lee Ann Murray, Park Board ecre ary
Accepted 10/18/95
* Park Board Minutes
October 18, 1995
�,. E MEVIIR PRESENT: Barry Crown, Judith Filice, Wilbur Howard, Mary James,
John Pollard, Mary Margaret Woll
cc �J
;SENT: George Harlow, Sally Laurion
A''` �sa&41` Pllk E S E N T: R. Eric Reickel, Director, Carol Abbott, Administrative
Assistant, Parks and Recreation Department; Harold King,
Northtown Neighborhood Association
CALL TO ORDER: 7:30 p.m. , Scott Center, 125 W. Main Street
EXCUSED ABSENCE
MOTION: Howard moved to excuse the absence of George Harlow and Sally
Laurion; seconded by Woll.
Motion carried.
APPROVAL OF MINUTES
MOTION: James moved the minutes of September 20, 1995, be approved as
corrected; seconded by Woll. (corrected page 1 "trail" to "trial" and
page 4 "not" to "now")
Motion carried.
Other department minutes received.
ADDITIONS TO AGENDA
James wondered why this board does not ask if there are additions to the agenda at
the beginning of the meeting. It was agreed this should be added.
James requested "Expenditure Reports" be added to the agenda.
Reickel requested "Capital Improvement Program 1996-97" be removed from the
agenda this evening. It will be added at the next meeting.
Reickel also requested "Lansing Township - Waverly" be added under information.
CEMETERY ANALYSIS
This item had been brought to the Board at their April meeting and has been tabled
since. As an update, L.F. Sloane Consulting Group prepared the Cemetery Analysis
and made a presentation to Council Public Services Committee. The taped
presentation has been available for Board Members to review.
Reickel explained this is a budgetary item. We underwrite the Cemeteries $500,000+
each year. These funds could be going towards other programs. Abbott explained
this issue must be addressed as the cemeteries will not go away. The department
would like to put out a request for proposals (RFP) to see if there is interest in
purchasing the cemeteries under specific guidelines which are noted in the study.
Primarily, we need to determine if there is interest.
There are not many spaces left to sell. Therefore, the department has not
recommended price increases. There has been a longstanding moratorium placed on
PARK BOARD MINb i'ES - OCTOBER 18, 1995 Page 2
expanding the cemetery. James noted the new administration may wish to handle this
differently. If there is not interest in purchasing the cemetery, additional sections
may need to be offered for sale.
Filice believes that it is part of public responsibility to maintain a cemetery. Since
ancient times the commonwealth or society maintained burial grounds for its dead.
She is opposed to privatizing the cemeteries. The money is needed elsewhere, but
we have a responsibility to our ancestors.
Howard does not feel the Board needs to wait to make a recommendation. The Board
is charged with being advisory and should make recommendations.
MOTION: Howard moved that the Board recommend a Request for Proposals be
sent out to qualified cemetery companies to acquire the entire system to
determine if there is interest; seconded by Pollard.
Motion carried. [5-1 (Filice opposed)]
CEMETERY RULES AND REGULATIONS
Woll expressed her displeasure at the copy that was sent to her to work from. She
did not like the marked up copy of the document. Crown explained the reasoning
was to show the current wording and proposed wording. Woll felt it could have been
presented in a more refined form. The print was too light to read.
Abbott reviewed the proposed changes with the Board. The Board discussed several
changes including other uses of the cemetery, perpetual care trust fund, joggers
in the cemetery, perennials, and marker and monument responsibility.
Discussion of the term "burial rights" occurred. At one point, "graves" were sold
and people were under the illusion they owned the piece of land. Crown expressed
concern about changing the term from "lot owners" to "burial rights holders." The
rules do dictate what their rights are and the term is confusing.
MOTION: Crown moved the Cemetery Rules as amended be approved; seconded
by Howard.
Motion carried [5-1 (Woll opposed)]
REQUEST FOR VARIANCE - EVERGREEN CEMETERY, L-247
Abbott read the request for variance to the Board. Rose Morrow has purchased
graves 3 and 4 and has 1 and 2 on hold of L-247 at Evergreen Cemetery.
Ms. Morrow is requesting permission to place a monument over grave 4 (her mother's
grave) instead of centered on graves 2 and 3. (Ms. Morrow's mother had left
specific instructions as to what she wanted. ) This grave is located in the last row
along a fence line and the monument placement will not cause mowing difficulties.
Also due to the configuration of the cemetery, a monument on the required graves
2 and 3 would not be visible from the cemetery roadway. Once Ms. Morrow
purchases graves 1 and 2, the department recommends approval.
MOTION: James moved the Board recommend approval of the variance for
Ms. Morrow; seconded by Howard.
Motion carried.
CAPITAL IMPROVEMENT PROGRAM 1996-97 - (tabled until 11/15/95)
PARK BOARD MINU x ES - OCTOBER 18, 1995 Page 3
EXPENDITURE REPORTS
James would like expenditure reports presented to the Board regularly. Reickel
suggested a quarterly report by Abbott or Dorland.
MOTION: Moved by James that staff provide a quarterly update as to budget
status; supported by Woll.
Motion carried.
EXTENSION OF THE RIVER TRAIL FROM LANSING TO EAST LANSING
Reickel used a map to explain where the River Trail ended at Sparty's by Kalamazoo
and the proposed route along the Red Cedar River. As this is at a stalemate, it is
the desire of the Mayors of Lansing and East Lansing to proceed to link the trail to
East Lansing and the University. The department wishes to apply for an ISTEA
MDOT grant (application due 4/1/96) .
MOTION: Woll moved the Board recommend to the Mayor the City work in
cooperation with the City of East Lansing to apply for an ISTEA grant
to extend the River Trail from Clippert to Harrison and also along
Clippert to Michigan Avenue to the East Lansing City Limits to connect
with their side walk; seconded by Crown.
Motion carried.
HAROLD KING, NORTHTOWN NEIGHBORHOOD ASSOCIATION
Mr. King attended the meeting as an observer. He did mention the Project PLAY
playground equipment was being delayed due to a new procedure at City Hall.
Reickel was not aware of a new procedure and will follow-up on this. A new list of
current play equipment sites in process will be given to the Board.
DIRECTOR REVIEWED INFORMATIONAL ITEMS
Memos on previous actions were sent to the Board including memos to the Mayor on
Community Center and Pool Repairs, Friends of Bancroft letters, and Walter Neller
Donation of Property. The Special Events Calendar Update was also mailed to the
Board.
The Council revised version of the Wonderland of Lights 1995 resolution was also
mailed. Council modified the Board's recommendation and the funds will be split
three ways (one-third each to Zoological Society, Potter Capital Improvements,
Potter Operating Revenues) with expenses subtracted prior to funds being divided.
The Internal Auditor has met with the Zoo Society and now there is a better
understanding of how the money is used. The Society is an extremely responsible
organization.
Director provided Board with a letter from Lansing Township Planning Commission
regarding Waverly Golf Course expressing their desire the golf course stay.
REMARKS BY BOARD MEMBERS
Crown requested a letter be sent to Lansing Township requesting their funding
proposals for improvements to the golf course. The Park Board is interested in how
much money the Township Planning Commission will recommend be approved for that
purpose. Filice questioned if a general referendum will be put forth to redevelop the
course. General discussion of the issue followed.
PARK BOARD MINU-iL ES - OCTOBER 18, 1995 Page 4
MOTION: Crown moved an inquiry be made of the Lansing Township Planning
Commission and the Lansing Township Board as to whether or not they
are willing and able to participate financially in the maintenance and
improvement of the Waverly Golf Course; seconded by Pollard.
Motion carried.
Regarding the Bison at Fenner Woll noted the people from the area completed the
requirements for the grant on time (by October 1) but they have not completed their
commitment to the Mayor which is due November 1. The group was to provide
fencing money. November 1 is the date the department must be in compliance with
USDA regulations or face possible fines.
Adjourned 9:15 P.M.
Submitted by:
Lee Ann Murray, Park Board/. ecretary
Accepted 11/15/95.
* Park Board Minutes
November 15, 1995
MEMBERS PRESENT: George Harlow, Barry Crown, Judith MohayiXze .I`; a
Wilbur Howard, Mary James, Sally Laurion
MEMBERS ABSENT: John Pollard, Mary Margaret Woll .
Li l�S iLG `� CLERK
OTHERS PRESENT: Alexander Kruzel, Carol Shull, Robert Bennett, Bonnie
Bennett, Jennifer Bechtel; R. Eric Reickel, Director, Phil
Dorland, Deputy Director, Carol Abbott, Administrative
Assistant, Dick Schaefer, Landscape Architect, Don
Ballard, Golf/Washington Ice Manager, Paul Dykema,
Forestry Manager, Steve Widder, Grounds & Landscape
Maintenance Manager, Debbie Balan, Community Center
Supervisor, Scott Dedic, Forestry Worker, Parks and
Recreation Department
CALL TO ORDER: 7:30 p.m. , Oak Park Field Office, 717 E. Shiawassee
ADDITIONS/DELETIONS TO AGENDA
WASHINGTON ICE ARENA PROPOSAL - ANDREW L. GOLDSTEIN - This group
requested this item be tabled and they will possibly come back at another time.
WALNUT NEIGHBORHOOD ORGANIZATION PETITION (see later item -Natural Ice Rinks)
Several speakers were present at the meeting to request an ice rink at Comstock
Park. A petition had been referred to the Board from Council. The Walnut
Neighborhood Organization has accumulated approximately 370 signatures requesting
an outdoor natural ice rink at Comstock Park. There have not been natural ice rinks
in the City since the winter of 1979. Council designated $25,000 of park millage
funds to develop a prototype natural rink for this winter. The Bancroft group has
also written a letter on requesting the rink be at Bancroft Park.
Robert Bennett presented signatures (415) to the Board requesting Comstock Park
be chosen as the site for the natural ice rink this winter. Willow and Walnut Schools
are within four blocks of Comstock, and there will be student and school involvement
in the use of this rink. James Madison College, MSU is offering to give assistance
in staffing.
Alexander Kruzel spoke regarding neighborhood groups involvement in building a
solid community base in this area. This rink would be used and have tremendous
neighborhood support.
Carol Shull noted the North Presbyterian Church members were great supporters of
this rink at Comstock. Washington Park is too far away and positive activity is
needed in this neighborhood.
Jennifer Bechtel from James Madison College spoke to the Board and explained the
college's relationship with volunteers and the volunteers relationship to the
neighborhood.
Bonnie Bennett also spoke to the Board. She ran into many people while getting the
petition signed who remembered the fun they had skating at Comstock Park.
Harlow gave a brief history on ice rinks in the City explaining there were 16 rinks
in the City at one time costing $16,000 per rink before one skate touched the ice.
(The last winter the rinks operated was the winter of 1979. ) There are communities
PARK BOARD MINb i ES - NOVEMBER 15, 1995 Page 2
that have developed rinks for less where the median temperature is more severe;
such as Minneapolis. Their weather is more predictable and perhaps they do not
have unionized workers. Rinks take a tremendous amount of funding and the rink
may last 2 days, 2 weeks or 2 months.
EXCUSED ABSENCES
Pollard and Woll requested to be excused from the meeting. Filice requested to be
excused for part of the meeting as she is at parent-teacher conferences. She will
arrive around 8:00 p.m.
BOARD MEETING MINUTES
MOTION: James moved the Park Board minutes of October 18, 1995 be accepted
as presented; seconded by Howard.
Motion carried.
Other department minutes received.
NATURAL ICE RINKS
Director reviewed recommendation by staff to have the ice rink placed at Sycamore
Park. Staff looked at the economics of the location, deployment of staff and site
popularity. The only facility that is currently heated that provided an ice rink in
the past is Sycamore Park. Sycamore is used for the department's picnic table repair
in the winter and has functioning heat. There will not be a warming shelter at
Sycamore because the building is being used for the table factory. There is outside
lighting due to the ballfield. Our workers are required to have 30 day notice for
shift change due to their union contract. If the workers cannot work on the rink
due to weather, they can work at table repair. Sycamore was one of the more
popular sites in the past. There will not be a sound system, a concession or a
warming house at this site.
Dorland was at Ways and Means Committee this evening and Councilmember Beal has
requested a detailed report as to how the figures were arrived at for $25,000 and
what it would take to provide another ice rink as other rinks may be added. If it
goes beyond one rink, we do not have enough equipment or staff. To compare our
staff now with the last year the rinks operated is difficult. There was more staff and
the department had seasonals in the winter. Seasonals have since joined the union.
If more sites are developed this may be an issue.
The Board discussed the ice rink request at length.
James asked several questions regarding a comparison of Comstock versus Sycamore.
Staffing needs were discussed in detail including volunteer labor. Director noted
that while volunteers can indeed be utilized to help with the duties of policing the
rink, a preventative maintenance program must be in place for the ice rink with paid
paid staff to administer it. Claims are a reality when dealing with these types of
programs.
James wondered if the sites were developed based on demographics and if there has
been support from the Sycamore neighborhood. Director explained Sycamore was
recommended by staff as a prototype with it being in the least expensive site. James
noted the Comstock group has taken the time to get a tremendous amount of
signatures and appear before the Board.
Laurion felt there should be a rink in the north end of town.
PARK BOARD MINb t'ES - NOVEMBER 15, 1995 Page 3
Howard wondered how much money would it take for an ice rink at Sycamore as the
department can ask for more funding. Dorland explained costs were developed based
on 4 potential sites including lighting needs, water service needs, furnace needs,
additional equipment needs and staff to maintain the rinks. It came to a little over
$97,000 for 4 sites. This has been divided into 4 sites. It will make a difference if
the sites run for 10 or 60 days, depending on the weather conditions. The
department's original study for Council during budget included four sites with one
in each ward.
Filice wondered if the department would be able to get corporate sponsors as there
are people in the community who are interested in bringing back an activity such as
this. Reickel noted the community is asked to sponsor many things and just recently
there were headlines announcing a budget surplus. It is hard to get donations when
there is a surplus.
Filice noted security must be very good and volunteers will not be able to maintain
order. Outdoor skating becomes rough even at Washington Park. Volunteers must
be welcomed from the neighborhood but security is needed. James suggested
contacting the Community Policing Officers.
Harlow stated a total skating program should be provided at Comstock. $25,000 has
been allotted and the department should spend the money to provide that program.
When the funds are expended, the program's over.
James feels if it doesn't thrive in a neighborhood that supports the concept it will not
survive elsewhere. There are students who want to help. She appreciates why staff
selected Sycamore as a site. However, if we are doing an experiment lets try it at
Comstock. Crown feels there may be more people involved at Comstock. We are
committed to spend this money, with the knowledge of all the drawbacks, it should
be at a site people are interested in supporting. Harlow is concerned about the lack
of skates for users. We haven't had the need so people don't have the skates. James
noted there are many things the children of Lansing are not learning.
MOTION: James moved that the Board recommend to they Mayor that the
prototype natural ice rink be at Comstock Park rather than at staff s
recommendation of Sycamore Park based upon the interest displayed by
petition drives of the Walnut Neighborhood Organization; seconded by
Laurion.
Motion carried.
Howard wanted to go on record as stating staff should not be asked to do the
impossible and operations must be funded to be successful. If a program takes
funding, the Board must request it.
Crown noted this is coming out of the millage and the millage should be guarded very
carefully. Council should not be requested to take an additional $15,000 or more
from millage funding. If this continues, there will not be funding for the other 10
months of the year when the weather will not be the determining factor of success.
Crown does not feel this is a wise use of the funding.
PARK BOARD EVALUATION
Crown will do an overview of the evaluation of the Department for Park Board.
James volunteered to do the evaluation for next year starting in July of 1996.
PARK BOARD MINbl'ES - NOVEMBER 15, 1995 Page
LETTER FROM J. POWERS, DNR, GRANTS
Letter explains the state millage programs are ending. We were very fortunate in the
last go-round of the millage to parlay approximately 7.5 million to about 11.5 million.
This will not happen in the next five years.
MCKINCH PARK
There was about 16 acres of tax defaulted land adjacent to McKinch Park going up
for auction. The City of Lansing acquired the acreage for $75 to be set aside for
park land in Ward 3. This is a viable piece of land which can be used for a large
playfield such as soccer. (A map be will provided at the next meeting.)
PRIGGOORRIS PARK
With the bypass around St. Johns there has been a renewed interest in the remaining
80 acres at Priggoorris Park. There have been 3 inquiries within the past few
months. There isn't anything definite but there is a lot of interest right now. Bath
Township would like this to remain low density if at all possible.
WONDERLAND OF LIGHTS SNEAK PREVIEW TUESDAY
The Wonderland of Lights Sneak Preview is Tuesday, November 21 at 5:30 P.M. The
Board is invited to attend.
INFORMATION
5 Year Analysis of the Park Millage by City Auditor - There was only one problem
discovered in this analysis. It had been discussed but was not brought back to the
Board for action to use funding to replace the storage under the Shiawassee Bridge.
The City had to pay 5 percent of the cost. $27,000 was needed for engineering and
the match to complete the project. It was discussed at a Ways and Means or Physical
Development Committee. The Department wants this on record as this facility is
needed and is under design and is out to bid. James noted this was $27,000 out of
$7,500,000.
MOTION: Crown moved that $27,000 be used for the Shiawassee Bridge Storage
building (design and construction) to replace the storage lost due to
the Shiawassee Bridge replacement; seconded by James who commended
staff and the Park Board for keeping close track of this millage.
Motion carried.
Louis F. Adado Riverfront Park, Acquisition of Conrail ROW - The Board received
the resolution noting that Conrail abandoned the railroad easement through this
Park. This was handled through Planning and the Council authorized the City to
purchase the ROW. The property is not dedicated for park land. There is a 30'
width of land going through the park that is not dedicated park land.
International Tiger Study - Gerald Brady, Potter Park Zoo Manager/Curator is in
China on a Tiger expedition on his own time. They have put down 15 tigers in the
last report and have 15 more to go.
Memo to Mayor on L.F. Sloane Consulting Group Analysis - mailed to the Board in
their packet. The recommendations will be part of the Department budget process.
PARK BOARD MINb i ES - NOVEMBER 15, 1995 Page 5
BUDGET PROCESS
Council Budget Policies of November 6, 1995 were briefly discussed. Crown
requested the Board reaffirm their motion passed in September of 1995, discussing
the $500,000 for the South Side and the work needed for the other community
centers. While there is some provision in the wish list for the necessary work from
the Mayor's standpoint, Council is not addressing this problem. Crown would like
to send a message to Council that before $500,000 in millage money is spent on a new
community center, spend the necessary money out of millage or general fund or both
to get the existing community centers up to code and make them user friendly. The
Board must be active and make its position known.
MOTION: Crown moved the Mayor be informed and asked that he inform City
Council that the Park Board priority with regard to the expenditure of
millage or any other funds is funds be used to repair, maintain and
upgrade to make user friendly the existing community centers before
$500,000 or any money is spent on a South Side Community Center.
Supported by Filice.
Motion carried.
Director noted the Public Service Department will be making a recommendation on
how to proceed with repairs. (Public Service is responsible for repairs. ) Parks has
the funds to do the engineering and the funds to start doing the
improvements/renovations. Directors of Public Service and Parks and Recreation will
report to Ways and Means as to how this will be accomplished. Once we have the
authority to do the RFQ/RFP and the consultants are recommended to do the pools
and Foster Community Center (Public Service will handle Gier and Kingsley), then
it will be phased. We feel the pools must be done prior to the next swimming season
or we may be closed mid-summer. The pools may not open until July 1. Then the
emphasis will be Foster which may involve shoring up the building. The life of the
building needs to be determined.
Crown was pleased that the Mayor's Budget Themes and Priorities includes the public
infrastructure improvement, feels the Mayor is on the right track and supports him
totally.
Included is the Board's packet were Building Maintenance instructions, Building
Maintenance Requests for FY 96-97, and Capital Improvement Program 5 Year Plan
Instructions all for information.
The Capital Improvement Needs for FY 95-96 from the Five Year Plan were included
along with Infrastructure Projects funded FY 95-96 (Park Millage, CIP, Potter Park
Zoo Improvements and Ballfield Development) . Gier Park has a tremendous safety
problem with the lighting. The Gier ballfield restrooms will not be addressed until
next fiscal year (96-97) as there are not enough funds and there may not be enough
in the next fiscal year. James thought the Gier restrooms had been moved up.
Dorland reminded the group when Council adopted the budget in May, $233,000 was
reprogrammed. All the money in accounts not being used including the Gier Plaza
monies was reprogrammed to the things that were Council priorities. Additionally,
the Landscape Architect was not funded and so enough money was reprogrammed
from the millage to pay his salary this year.
In the packet there is an organizational chart of the department. From one year ago
there are two additional positions on the chart. A Zookeeper Trainee was created
with the increase in revenues from the additional $.50 per adult in the admission fee.
A Community Center Programmer 30 under Community Centers Miller Road is also a
new position added from the $233,000 that was reprogrammed from the millage. The
PARK BOARD MINb jL ES - NOVEMBER 15, 1995 Page 6
five positions with asterisks on the chart have no funding. In addition, the
administration is to come up with $1,000,000 in savings from vacant positions
throughout the City. There are 123 positions in Parks and Recreation; 5 are
unfunded and 4 are vacant. Department's do not get specific goals to reach. The
department assumes the base budget will not include additional funding to fill those
positions nor will it include additional funding to pay for those funded from park
millage. Thus the Landscape Architect may have to continued under the millage.
Even though there is a list of new or expanded requests, there is no guarantee that
any of them will be funded. The anti-graffiti program is an example. We have the
equipment so the staff is pulled off their regular duties to operate the graffiti
removal then they go back to their original duties.
Crown noted the Council wanted Parks to develop a summer childcare recreational
program. If it's a good idea, why not year round? James doesn't feel this is a bad
idea but feels it is hard to demand this of the department. Programs that are offered
try to accommodate working parents. Discussion of a daycare program followed.
Filice feels the department has proven they are capable of developing such a program
if they have the financial support to do it. This is evident by the exemplary pre-
school program which has been set up at Foster. She noted the description in the
resolution does not show any serious intent. A daycare program does require
funding and staff.
Director noted there is only so much the current staff can do. They strive to
develop innovative programs but they can only handle so much.
Crown wondered about the adoption of the ad-hoc tree committee recommendations.
Harlow noted staff was there to answer questions. James noted last year there were
more budget meetings. She felt more informed when staff spoke about their own part
of the budget and noted it is important that the staff get the chance to explain their
operation and become familiar with the Board Members' point of view.
Director feels base budget will basically be the same. New Programs are scheduled
to be reviewed with the Mayor December 8.
Lengthy discussion followed on the Board's role with Council. Howard feels the
Board must contact Council more. Crown feels the Board must sit down with the new
members and let them know our priorities. The Park Board intends to discharge the
duties outlined under the charter.
Howard feels that as appointed Park Board members, the Board is responsible for
lobbying Council and the Mayor. We must become advocates. James feels the best
way of doing that is to understand what is happening. James questioned what grants
were projected and what is being awarded.
Infrastructure Projects FY 95-96 includes the Potter Park Zoo Improvements FY 95-
96 acted upon by the Board December 14, 1994. Updates to the list are identified
with an asterisk (list attached) . Additionally, staff recommends the use of Ballfield
Development funds for FY 95-96 to make the Gier ballfield lighting safe prior to the
next ball season (list attached) .
MOTION: Howard moved the Board recommend approval of the updated Potter
Park/Zoo Improvements (revenue from vehicle entrance fee) for FY 95-
96 and the Ballfield Development Projects (revenue from player fees)
for FY 95-96; seconded by Crown. (lists attached)
Motion carried.
PARK BOARD MINL 1'ES - NOVEMBER 15, 1995 Page 7
DECEMBER PARK BOARD MEETING
After discussion the Board decided to meet on Wednesday, December 6, 1995, for the
December meeting. Every effort will be made to keep this meeting dedicated to
budget items. The meeting will be held at 7:00 p.m. at Scott Center.
Adjourn 10:00 P.M.
Submitted by: " e- C1Lri--✓c L))Z /,-
Lee Ann Murray, Park Boa -Secretary
Accepted 12/6/95
ATTACHMENT TO P.__.K BOARD MINUTES 11/15/95
INFRASTRUCTURE PROJECTS FUNDED FY 95-96
POTTER PARK/ZOO IMPROVEMENTS*
Rhino Exhibit"' $ 10, 065 . 29
Signage(l) 4 , 353 . 95
Holiday Lighting(3) 6 ,492 . 11
Camel Barn(" 13, 000 . 00
Camel Ride(l) 31, 000 . 00
Landscape Improvements(l) 154 . 67
Llama Relocate(l) 9 ,500 . 00
Macaw - Thatch Roof(l) 7,966 . 91
Bongo(l) 9 , 882 . 00
Parking Ticket Booth( ) 23 , 312 . 78
Farmyard Encounter Amphitheater(l) 3,448 . 00
Fencing Repairs (l) 4, 000 . 00
Duck Pond(') 21, 606 . 19
Spider Monkey* 4 , 000 . 00
Bison* 2 , 990 . 00
Unscheduled Repairs* 1,715 . 27
Total $153,487 . 17
(1) Previously approved projects by the Park Board September 21,
1994, and by City Council Resolution #611 of October 17 , 1994 ,
totaling $166 , 700 .
(2) Previously approved projects by the Park Board December 14 ,
1994 .
(3) Previously approved project by the Park Board August 18, 1993,
and by City Council Resolution #620 of November 1, 1993 .
* Projects not previously acted upon by the Park Board that need
a Board recommendation for referral to the Mayor and City
Council .
1m/A:BUDGET\PPZI96.IPF
ATTACHMENT TO PARK BOARD MINUTES 11/15/95
INFRASTRUCTURE PROJECTS FUNDED FY 95-96
BALLFIELD DEVELOPMENT*
• Replace and rewire the Gier ballfield light
switches . (quote) 9 , 950
• Hire an electrical consultant to advise us on
a cost effective means of reducing lightning
strikes to the ballfield lighting. (estimate) 2,500
• Implement the electrical consultant ' s
recommendations . Cost unknown but balance of
account would be $21, 675 this FY. May need
additional funidng from FY 96-97 Ballfield
Development and Park Millage.
1M/A:9UDGET\BFD96.IPF
# Park Board Minutes
December 6, 1995
MEMBERS PRESENT: George Harlow, Barry Crown, Judith,Moha— ilice, Wilbur
Howard, Mary James, Sally Laurion, John Pollard
MEMBERS ABSENT: Mary Margaret Woll
'r
OTHERS PRESENT: Steve Dougan, Budget Analyst, Finance lid artment;
R. Eric Reickel, Director, Phil Dorland, Deputy Director,
Carol Abbott, Administrative Assistant, Dick Schaefer,
Landscape Architect, Don Ballard, Golf/Washington Ice
Manager, Gerald Brady, Zoo Manager/Curator, Dominic
Fucciolo, Forestry Supervisor, Steve Widder, Grounds &
Landscape Maintenance Manager, Murdock Jemerson,
Manager of Leisure and Special Recreation Services, Parks
and Recreation Department
CALL TO ORDER: 7:00 p.m. , Scott Center, 125 W. Main
ADDITIONS/DELETIONS TO AGENDA - None.
BOARD MEETING MINUTES
MOTION: James moved the Park Board minutes of November 15, 1995 be accepted
as presented; seconded by Filice.
Motion carried.
Other department minutes received.
BISON FENCE
The Mayor is working in cooperation with the Friends of the Bison to install the fence
for the lone bison. Staff recommends $10,000 from millage contingency be
appropriated for this purpose. James noted the total spent would be $20,000.
MOTION: Filice moved the Board recommend $10,000 be used from the millage
contingency to install the fence for the bison at Fenner Arboretum and
that the Board strongly supports the Mayor's decision; seconded by
Howard.
Motion defeated. [2 yes (Filice, Howard) - 4 no (Harlow, Crown, James, Pollard)]
PRIGGOORIS PARK
The Director updated the Board on two offers the City has received ranging from
$400,000 to $410,000 from developers interested in purchasing the remainder of
Priggooris Park. Offers to purchase and contract of sale documents have been
forwarded to both parties from the Planning Department. When the signed
documents are received, they will be placed in the City Clerk's Office on file for 30
days as required by ordinance. Then a public hearing will be scheduled as early as
possible after the first of the year. The City is not required to accept either offer.
Crown noted if the offers are based upon rezoning, an appraisal should be done
based upon the value of the property rezoned. The current appraisal is for the
property as it is currently zoned.
NATURAL ICE RINKS
Director explained Council has expressed the desire for two natural ice rinks and the
department will work toward that goal. Staff is upbeat and is preparing. The one
PARK BOARD MINUTES - DECEMBER 6, 1995 Page 2
concern that is repeated again and again is the need for security. LPD will be able
to give the ice rinks attention with the board suggesting particular attention be
given by the community policing officers. Volunteers are a valuable addition, but
the responsibility is the City's.
BUDGET INFORMATION
Director gave an overview and brief explanation of the packet. Sally Laurion
arrived at the meeting 7:40 p.m.
Building Maintenance
James questioned the building maintenance requests and the relationship to the
budget. Dorland explained the requests are submitted to Public Service
Department. Items that are deemed to be a "project" will be returned to the
department to budget for in the base budget. Items that are over $10,000 will be put
into the capital improvement process. At that point, the Department lobbies to get
the funding. If the item is determined to be "maintenance", it remains with Public
Service. Then Public Service prioritizes all requests for the City of Lansing.
Director noted repair and maintenance is city-wide. At times we identify certain
projects that are a priority with us. Sometimes that may fit into Public Service's
area and other times, Parks and Recreation must fund the project. The projects
have been resubmitted but where the items will be charged has not been identified.
Many items are never funded.
CIP FY 96-97 and Capital Improvement Projects Proposed by Staff
The FY 96-97 CIP list was included from the 5 Year Plan. Many of these projects are
no longer feasible with so many grant opportunities eliminated.
Park Millage requests for FY 96-97 were reviewed by the Director (attachment 1) .
Director may request that we borrow money from anticipated revenues to complete
the renovations of the three centers and two pools. These areas must be renovated
and cannot wait, however, the other projects cannot be jeopardized.
Capital Improvements and Ballfield Development requests were also reviewed by the
Director. (attachment 2)
Potter Park Zoo Improvement list (attachment 3) includes projects previously acted
upon and new projects not seen previously. The Zoo Entry Plaza and Education
Building were discussed. Council has frozen the funding for these projects.
Council is concerned about the total amount of funding needed and wishes to ensure
the Zoo Society has their match in place.
Harlow expressed frustration over recommendations not being taken. Director noted
the Board is advisory but they serve a needed purpose. Dougan commented that
staff recommendations are not always heeded either but the information is taken into
consideration.
MOTION: Crown moved that the Infrastructure Projects proposed by staff using
millage funding ($1,630,329); Capital Improvements which are city wide
projects general funds ($50,000) ; Potter Zoo Improvements ($142,000) ;
and Ballfield Development Projects ($18,100) be approved by the Board
and recommended to the Mayor; seconded by Howard.
Motion carried.
PARK BOARD MINU*iES - DECEMBER 6, 1995 Page 3
Howard was concerned that funding was allocated without staff for programs such
as outdoor ice. Director noted this has been discussed and staff does include
information on what will not be accomplished with staff having additional duties.
Dorland reminded the Board that there is $233,000 from the current year's millage
dedicated to operating programs including ice rinks, staffing for Miller Road, and
some kids camps. These have not been included in the millage request from the
department for FY 96-97. The are resubmitted within the New Program Request
package for the Mayor to consider. Also the Council budget resolution requested
$500,000 of this millage package be put aside for the south side community center.
When the City is in a position to keep its existing facilities in repair, then the South
Side Community Center should be built. Harlow noted Washington Park is being
mentioned as the location for the south side community center. Filice noted
Washington Park was an interesting choice when the boundaries of the City are
considered.
NEW PROGRAMS (attachment 4)
Staff explained their new program requests with Board discussion on various items.
Potter Park/Zoo - Gerald Brady detailed the request for a curator. The intermediate
clerk has been a help and some of the duties have been delegated to maintenance and
zookeeping staff. The accreditation team will be here sometime in January or
February for approximately 22 days to review the zoo. Brady felt having one person
handling manager and curator functions will bring the rating down.
There will be no new exhibits added to the zoo. Brady is trying to get a Sumatran
Tiger on loan. Exhibits cannot be increased with the current funding levels.
Discussion followed on the need for the entry plaza/education center which would
complete this phase of zoo development. Funds are being raised by the Zoological
Society for this purpose. Pollard commented Council may not be interested in
financing the plaza as the issue may be going on the ballot for regionalization in the
near future. If the zoo is regionalized, the entire area can help finance the
renovations. Director noted Lansing will be the major contributor for zoo
renovations even if it is regionalized. Costs are typically spread on the basis of
population. Also, there is no guarantee of regionalization and the plan should
continue.
Washington Ice Rink/Golf - Don Ballard spoke to the Board recommending a capital
improvement surcharge for the 9 hole courses. This would generate the funds for
improvements at the 9 hole courses. A $.50 surcharge for each round of golf is
recommended. Groesbeck's front 9 will not be open for the next season.
Filice asked about the building at Waverly and did not feel the facility should be
opened with the condition of women's restroom. The restrooms have no doors to the
stalls. No funds should be expended at any course unless the restrooms are
renovated. Filice recommended this be handled prior to any other work being done
at the course.
Ballard is recommending increasing wages for contract employees suggesting a $.50
per hour increase for the starters at all locations with the last increase being in
1989.
Ballard noted there will be a loss of revenue for Groesbeck with the front 9 being
closed. The back 9 will not be closed next year at this point so the revenue estimate
is low. Discussion of the lost revenue followed. A portion of the lost revenue will
be reimbursed by the Drain Commission.
PARK BOARD MINU'1 ES - DECEMBER 6, 1995 Page 4
Ice Rink - Washington Park - basic status quo. No fee increase is recommended.
There is a recommendation for a pay increase for the contract employees. These
employees have been paid minimum wage for a considerable length of time. Filice
wondered if there was a long range plan as far as Washington Park. Filice wanted
a long range plan with a vision of what we want the park to be. Ballard noted the
only long range plan is building improvements for the next year. This site serves
an excellent purpose at a relatively low cost. If the rink time is expanded it will be
more costly. Filice is also concerned about the skating at the park. Open skating
should be a priority at the park.
Ballard also noted the park is 20 years old. There are not many rinks of this type
in the state which still operate as an outdoor artificially maintained ice system. At
some point this will wear out. Many communities bag their operation when this
happens. Reickel feels the replacement of this slab is important and the artificial ice
rink is important. The slab is not in the CIP but should be added. The rink has
been off to a good start this year.
Howard wondered how the surcharge would be announced and accepted. It will not
be promoted as an increase in greens fees but will be announced as a surcharge for
improvements.
Grounds and Landscape Maintenance Section - Steve Widder explained
there are seven new program requests and they do revolve around personnel. Staff
is not able to work on improvements and most of the year is taken up handling crisis
situations. Requests are into re-fund 2 Parks Maintenance Worker 04/300 positions.
The first position (funding lost in FY 95) is one of two assigned to neighborhood
parks landscape maintenance full time. The second position (funding lost in FY 96)
is one of ten assigned full time to neighborhood park maintenance (repairs,
installation, set-ups, snow removal) . A $12,000 graffiti blaster was purchased last
month and came to us with no supplies. This was not an item we requested and
funding wasn't provided for supplies. Now we have purchased the supplies and
have trained some existing staff. As soon as this equipment is used to attack
graffiti, staff will be tied up handling this. To handle this, 2 additional seasonals
have been requested including fuel, supplies and equipment ($56,206) . Also an
increase in seasonal employees for the cemetery is requested ($26,786) . Widder
explained that trunkline mowing and boulevard mowing is being turned over to Public
Service this spring. Howard wondered how many staff were available when the
department had a crew large enough to accomplish its objectives in a satisfactory
manner. The current Council is not responsible and is not bound by the reductions
of the past.
Forestry Section - Dominic Fucciolo reviewed 5 new program requests. 1) Forestry
City-wide Master Plan matching funds as recommended by the Mayor's Ad Hoc
Committee on Tree Preservation ($3,500) . 2) Forestry training materials to meet
MIOSHA and ANSI standards ($2,025) . This expense would occur every two to three
years. 3) Forestry Neighborhood Response Team to work with LPD and the
Neighborhood Council to improve lighting and reduce problems in alleyways by
reducing vegetation, assist is beautification efforts, and reduce crime by visibility
($35,603) . 4) Forestry Hazard Reduction Program at Potter and Other Parks
($277,719) . 5) Contract tree pruning of 3,000 large trees and hazard reduction
inspection also recommended by the Mayor's Ad Hoc Committee on Tree Preservation
($120,000) . It takes 17 years to make a cycle. This should be 7-10 years.
Contracting would allow the worst areas to be done immediately. 6) Gypsy Moth
Cooperative Program with Ingham County ($16,000) .
MOTION: Howard moved the Board recommends approval of the City supporting
a Gypsy Moth Suppression Program for this fiscal year and recommends
PARK BOARD MINUTES - DECEMBER 6, 1995 Page 5
to the Mayor that funds be sought to provide this support; seconded by
Pollard.
Motion carried.
James questioned the dumping of trees and the need for a tub grinder with the new
playgrounds needing mulch and the operation of the Christmas tree recycling.
Fucciolo noted this should be investigated as a consolidation item. This equipment
is $500,000. James thought this was an interesting resource recovery issue.
Cemetery Administration - Carol Abbott presented 4 new programs. (1) Seek
requests for a qualified company to acquire the entire Cemetery System ($4,500) .
This was approved at the October 18, 1995 meeting. (2) If recommendation #1 is not
viable, pursue the sale of 20± at the south side of Evergreen Cemetery ($2,200) .
(3) This is to be done in conjunction with #2. Develop and open the front 23 acres
of Evergreen Cemetery along Mt. Hope Road and division of "outside" lots into two
grave site lots with monument privileges and lease of a site for a funeral home. At
the beginning maintenance would be easy as there won't be many burials.
(4) Develop section G of Evergreen Cemetery ($44,920) .
MOTION: James moved the Board recommend to the Mayor to investigate better
yielding investments for the cemetery perpetual fund to bring down the
subsidy; seconded by Pollard.
Motion carried.
Leisure and Special Recreation Services - Murdock Jemerson gave a brief overview
of the new programs requested. Turner and Fenner spend an inordinate amount of
time doing clerical duties and clerical staff is requested for those sites. Also
discussed was In-line party time, 2 week extension of the swim program, and a
Summer Day Care Program. Summer programs that were offered from 8-12 or 1-5 also
fill this role. A day care program was discussed at length. Also Lansing is the host
site for the Great Lakes State Games in 1996. The games will take place in Lansing
and at MSU.
Wage increases are also being requested for contract staff, principally a $.50
increase. This will make these positions more competitive. We would still be paying
less than the surrounding areas for most positions. A $1.00/hour increase is
recommended for lifeguards.
Murdock Jemerson will provide an overview of Leisure and Special Recreation
Services Programs in January or February. James feels the Parks and Recreation
Department is the primary prevention office for the city.
Base Budget - Phil Dorland distributed expenditure and revenue information for
FY 94-95 actual, FY 95-96 budgeted and FY 96-97 request for Parks and Recreation
general fund, Potter Park Zoo Fund, Cemetery Fund and Golf Fund. (revision
attachment 5)
MOTION: Pollard moved the Board approve the New Program Requests, the base
budget request as presented and the Temporary Wage Rate Increases
as recommended; seconded by Crown.
Motion carried.
Adjourned 10:30 P.M.
Submitted by:
Lee Ann Murray, Park Bo d'Secretary
Accepted January 17, 1996 by the Park Board.
Park Board Minutes (12/6/95) - Attachment 1
INFRASTRUCTURE PROJECTS PROPOSED BY STAFF FY 96-97
PARK MILLAGE (August 8, 1995 renewal) *
• Community Center Renovations 300, 000
• Design Consultant 100,000
• Fenner Land Acquisition Match 120,000
• Gier Park Restroom
- building and landscaping 100,000
• Gier Ballfield Lighting 25,000
• Oak Park Complex 150, 000
• Park and Playground Equipment 300, 000
• Repair and Maintenance City Wide 80,000
- Drainage improvements south of
Moores Park picnic pavilion 3 ,500
- Gier staff parking lot: concrete
parking barriers and guardrail 3 , 000
- Fenner east deck over woodland
pond 1,500
- Drinking fountains with supply,
drains and walks at various park
sites 8 ,400
- Walks and paving at Clifford Park 8 ,500
- Washington Mall fountain filter 1, 500
- Miller Road parking lot-resurface
and stripe 7 , 000
- Foster Community Center parking
lot - patch and fill cracks, restripe 15 , 000
- Replacement fencing at Marshall
and Oak Parks 4 , 700
- Paving at Fulton Park 12 , 000
- Concrete pavers at curb cuts at
Adado/Riverfront Park 2 , 000
- Unscheduled repairs 12 , 900
80, 000
• Rivertrail
Elm to Washington Match 75, 000
Spring St . to Washington Match 67, 000
• Pool Renovations 313 , 329
Total 1, 630, 329
1M/A:BUDGET\MILL97.IPP
Park Board Minutes (12/6/95) - Attachment 2
INFRASTRUCTURE PROJECTS PROPOSED BY STAFF FY 96-97
CAPITAL IMPROVEMENTS (City Wide Project Requests through the
general fund) *
• CSO Westside Park 50,000
• Washington Mall - brick and concrete repairs
(being submitted by Public Service)
BALLFIELD DEVELOPMENT*
• Implement the electrical consultants
recommendations to reduce lightning strikes to
the ballfield lighting. Note: May require the
balance of these funds plus park millage funds . 18, 100
Park Board M-i-,utes (12/6/95) — Attachment 3
INFRASTRUCTURE &AOJECTS PROPOSED BY STAFF _ Y 96-97
POTTER PARK/ZOO IMPROVEMENTS*
Signage - Exhibits and Directional(') $ 8, 000
Kangaroo Barn Repairs* 9,500
Fencing - General Repairs(1) (2) 4, 000
Backyards Exhibit* 5, 000
Black-footed Ferret Exhibit* 6,500
Small Moat Repair(1) (2) 4 , 000
Bongo Exhibit(') 8,500
Penguin Shade and Repairs(') 7, 000
Cavy Exhibit - Repairs, Fencing, Shelter, Fix Drain(') 8, 000
PA System Upgraded - Security(l) 7 , 000
Red Panda Exhibit - Ceiling Repairs & Interior(2) 4 , 000
Aviary - Repairs (2) 8, 000
Bongo Barn - Seal and Paint Roof(') 4 , 000
Post & Cable(1) (2) 6, 000
Zoo Entrance Sign Replacement12) 9 , 000
Unscheduled Repairs* 7 ,500
Total $106 , 000
Unfunded Priorities ( funding may be available after the FY 96 books
are closed)
Bird House Floor Repair(l) $ 4 , 000
Rocky Mt . Sheep Exhibit Repairs* 3 , 000
Zoo Office Basement Repairs (l) 3, 000
Bird House Repairs - Roof, Electrical, Sky Lights(2) 12 , 000
Encounters Building - Repair Windows* 2, 000
Large Barn - Roof Repairs & Electrical(') 5 , 000
Pavilion #2 - Changing Room(l) 4 , 000
Unscheduled Repairs 5, 000
Total $38, 000
(1� Previously approved projects by the Park Board September 21,
1994, and by City Council Resolution #611 of October 17 , 1994 ,
totaling $166 , 700 .
(2) Previously approved projects by the Park Board December 14 ,
1994 .
* Projects not previously acted upon by the Park Board that need
a Board recommendation for referral to the Mayor and City
Council .
1m/A:BUDGET\PPZ97.IPP
Park Board M;nutes (12/6/95) - Attachment 4
Revised 11/27/95
PARKS AND RECREATION DEPARTMENT
NEW (OR EXPANDED) PROGRAM REQUESTS FY 96-97
BUSINESS & MANAGEMENT DIVISION
Administration
Landscape Architect 32 64,250
Garage
Re-fund Two Vehicle Maintenance Worker 02/300 Positions 86 ,506
FIELD SERVICES DIVISION
Forestry Section
Forestry Master Plan (match funds to apply for grant)
(Rec . by Mayor' s Ad Hoc Comm. on Tree Preservation) 3, 500
Forestry Training Materials to meet MIOSHA and ANSI
standards 2, 025
Contract Tree Pruning of 3, 000 Large Trees and Hazard
Reduction Inspection (2 year duration -Rec . by
Mayor' s Ad Hoc Comm. ) 120, 000
Forestry Neighborhood Response Team (work with LPD and
Neighborhood Council to improve lighting and reduce
problems in alleyways by reducing vegetation, assist in
beautification efforts) . 3 Seasonal employees and
supplies . 35, 603
Forestry Improved Hazard Reduction Program at Potter
and Other Parks . 3 full time employees, 1 aerial tower,
1 brush chipper, 3 chainsaws, misc . supplies ,
maintenance and fuel . 277, 719
Gypsy Moth Cooperative Program with Ingham County. 16 , 000
Grounds & Landscape Maintenance Section
Outdoor Ice Rinks ( 3 sites ) 76 , 861
Anti-Graffiti Program Utilizing Seasonals ( includes
fuel, supplies and equipment) 56 ,206
Extension of Seasonal Employees for Park Mowing
(Extend 10 of 20 Seasonals one month in fall) 17,403
Increase Landscape Crew Operations (4 additional
Seasonals requested and supplies) 38,286
Park Board M -tes (12/6/95) - Attachment 4
Re-Fund Parks Maintenance Worker 04/300 Position.
One of two assigned full time to neighborhood parks
landscape maintenance. (Funding eliminated in FY 95
and FY 96 to comply with requests to reduce department' s
base request to target level . ) 43, 460
Re-Fund Parks Maintenance Worker 04/300 Position.
One of ten assigned full time to neighborhood park
maintenance (repairs, installation, set-ups, snow
removal) . (Funding eliminated during budget wrap-up for
FY 96 . ) 43, 460
Playground Inspector/Maintenance Worker 400
Position to be trained and certified to inspect
and maintain playgrounds following CPSC and
ASTM guidelines . 48,298
LEISURE AND SPECIAL RECREATION SERVICES DIVISION
Lifeguard - Hunter Pool ( 1 additional guard needed
to insure baby pool opens) 3,908
Pool Operation - 2 week extension 23, 719
Kids Camp Program ( funding for 7 sites which were
funded from Park Millage in FY 96) 31, 686
Community Center Programmer ( funding for position
authorized from Park Millage in FY 96 ) 45, 366
Intermediate Clerk 22 at Turner-Dodge House ( full time) 31, 155
Full Time Intermediate Clerk 22 - Community Center
(currently have 1/2 time at Gier) 9,448
Gym Rental Revenue restricted to Gym Equipment
Replacement/Maintenance 2,275
Miller Road Youth Program ( funded from Park Millage
in FY 96 ) (one Building Coordinator and 2 Activity
Leaders plus supplies) 33, 016
Intermediate Clerk 22 ( full time) - Fenner Nature Center 31, 155
Sports Coordinator Expanded for March and April 2 , 393
Seasonal Laborer - Fenner Nature Center (20 weeks) 10, 602
Half-Time Naturalist 30 - Fenner Nature Center 23, 071
Community Services Guide 14 , 700
Seasonal Laborer - Turner-Dodge House (20 weeks ) 10, 602
Half-Time Interpretive Programmer 30 - Turner-Dodge House 23, 071
Park Board N ites (12/6/95) - Attachment 4
Adult Inline Hockey League
Projected Expense: 1, 331
Projected Revenue: 1,750
Program Cost (419 )
Daddy/Daughter Valentine Dance
Projected Expense: 1, 380
Projected Revenue: 1, 570
Program Cost ( 190 )
Inline Party Time - Involves taking roller skates, helmets
and a roller skating rink to eight different neighborhoods
throughout the City. 3,349
Summer Day Care Program - Requested in the November 6
City Council budget policies . Information needed to
develop program expenses and revenues .
Great Lakes State Games - Information needed to define
our role and to develop expenses and revenues .
Competitive Youth Basketball Program - Realign the
James Hoye Jr. Memorial Basketball League to establish
a competitive league under the Lifetime Sports Section.
Projected Expenses : 4, 425
Projected Revenues : 4, 008
Program Cost 417
Sr. Citizens Programs 58, 869
1m/A:BUDGST\LIST97.AP 11/27/95
Park Board Minutes (12/6/95) - Attachment 4
PARKS AND RECREATION DEPARTMENT
NEW (OR EXPANDED) PROGRAM REQUESTS FY 96-97
POTTER PARK ZOO FUND
General Curator 32 Full Time Employee $48 ,966
Revised 11/21/95
CEMETERY FUND
Increase Seasonal Employees for Cemetery Crew 26 , 785
Operations
Recommendation 1 4 ,500
Seek requests for proposals for a qualified
company to acquire the entire Cemetery
System.
Recommendation 2 2 ,200
If recommendation 1 is not viable, pursue the
sale of 20± acres at the south side of
Evergreen Cemetery.
Recommendation 3 to be done along with #2 1,500
Develop and open front 23 acres of Evergreen
Cemetery along Mt. Hope Road and division of
"outside lots" into two grave site lots with
monument privileges and lease of a site for
a funeral home.
Recommendation 4 44, 920
Develop Section G of Evergreen Cemetery.
GOLF FUND
Capital Improvement Surcharge at 9 hole courses
(Red Cedar, Waverly, Sycamore) to generate funds
for necessary repairs and improvements . ( $18, 750)
Park Board N ites (12/6/95) - Attachment 5
PARKS & RECREATION
GENERAL FUND
FY 94-95 FY 95-96 FY 96-97
EXPENDITURES ACTUAL BUDGETED REQUEST
FT Salaries & OT 1,471, 256 1,518, 855 1 , 654 , 482
FT Wages & OT 1 ,432 , 681 1 , 467 ,584 1, 657 , 931
Wages-Temporary Help 659 , 699 776 , 147 766 , 628
Misc . & Op . Expenses 427 , 699 426 , 475 446 , 811
Fuel 30, 613 32,270 32, 300
Professional Services 284 ,272 299 , 360 298, 230
Utilities 258, 360 246 ,590 279, 850
Equipment Rental -0- 500 -0-
Repairs & Maintenance 6 , 808 10, 000 -0-
Construction 988 -0- -0-
Misc . Accounts 163, 182 132 , 600 136 ,550
Equipment 146 , 472 401 , 774 696 , 335
Total 4 , 882 , 029 5 , 312 , 155 5 , 969 , 117
REVENUES
Miscellaneous 210, 947 228 , 200 170, 830
Fees/Rents & Donations 742 ,245 837 , 375 757, 463
Updated 12/7/95
Park Board Mi .tes (12/16/95) - Attachment 5
PARKS & RECREATION
POTTER PARK ZOO FUND
FY 94-95 FY 95-96 FY 96-97
EXPENDITURES ACTUAL BUDGETED REQUEST
FT Salaries & OT 78 , 893 83 , 037 87 , 789
FT Wages & OT 471, 498 511 , 380 512 , 563
Wages-Temporary Help 72 , 029 78 , 140 83, 082
Fringe Benefits 391, 003 417 , 320 431, 770
Operating Expenses 601, 959 667 , 970 690, 885
Equipment 53 ,457 69 , 068 167 ,234
Subtotal 1, 668 , 839 1 , 826 , 915 1, 973, 323
REVENUE
Fees/Services/Rents 411, 862 431, 575 437 ,500
Subtotal 411, 862 431 , 575 437 ,500
Total ( 1 , 256 , 977 ) ( 1, 395, 340 ) ( 1, 535, 823 )
12/5/95
Park Board Minutes (12/6/95) - Attachment 5
PARKS & RECREATION
CEMETERY FUND
FY 94-95 FY 95-96 FY 96-97
EXPENDITURES ACTUAL BUDGETED REQUEST
FT Salaries & OT 31, 730 32 , 196 33 , 182
FT Wages & OT 165,502 170 , 338 173, 842
Wages-Temporary Help 71, 862 73 , 272 74 , 806
Fringe Benefits 154 , 886 161,594 165, 739
Operating Expense 282 , 865 237 , 891 244 , 341
Equipment 785 55 , 293 88 , 056
Subtotal 707 , 630 730 , 584 779 , 966
REVENUES
Fees/Services 211 , 892 208 , 275 190,560
Perpetual Care Interest 72 , 798 69 , 735 72, 000
Subtotal 284 , 690 278 , 010 262 , 560
Total ( 422 , 940 ) ( 452 , 574 ) ( 517 ,406 )
12/5/95
Park Board i. utes (12/6/95) - Attachment 5
PARKS & RECREATION
GOLF FUND
FY 94-95 FY 95-96 FY 96-97
EXPENDITURES ACTUAL BUDGETED REQUEST
FT Salaries & OT 122 , 218 126 , 848 121 , 144
FT Wages & OT 105 , 909 106 , 847 108 , 285
Wages-Temporary Help 182 , 673 207 , 829 210 , 225
Fringe Benefits 201 , 269 191 , 414 193 , 212
Operating Expenses 498 , 226 534 , 554 531, 688
Equipment 73, 738 70 , 000 73 , 600
Building Maintenance -0- 14 , 750 -0-
Subtotal 1, 184 , 033 1 , 252 , 242 1 , 238 , 154
REVENUE
Fees/Services/Rents 1, 016 , 722 1 , 254 , 465 1 , 191 , 748
Subtotal 1, 016 , 722 1 , 254 , 465 1, 191 , 748
Total ( 167 , 311) 2 , 223 ( 46 , 406 )
lm/A:BUDGBT\H%REVC0M.97
Updated 12/7/95