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HomeMy WebLinkAbout1994 Park Board Minutes - _�-94F04 : 17* P\Pdtk Board Minutes January 26 , 1994 c Members Present: George Harlow, Barry Crown, Sam Fata, Dorothy Kowalski , Sally Laurion, John Pollard Members Excused: Judith Filice, Mary Margaret Woll Others Present: Ronald Woolfe, Michigan Water Environment Association (MWEA) ; Roger Wilson, Fabulous Acres ; Shawn Smeallie, EIMC; Bill Cutler, FMC; Mike Allen, Ingham County Health Department; Barbara Cowles , MDNR; Harold Leeman, Jr . ; Robert Clegg, Public Service Director; R. Eric Reickel , Parks and Recreation Director MICHIGAN WATER ENVIRONMENT ASSOCIATON (SNELL) Ron Woolfe from Snell Environment spoke to the Board representing John O 'Malia of MWEA and distributed a memo from John O 'Malia. The group requested permission to serve liquor for a one-day event in Grand River Park. The Public Service Department will be co-sponsoring this event. Over 400 people will be bused to the site. The ordinance on alcohol in parks would require revision to allow this request. The history of these types of events was reviewed along with requirements . Barry Crown moved the Board recommend approval of MWEA ' s request for a special liquor license June 27 at Grand River Park. Seconded by Sally Laurion. Motion carried. FABULOUS ACRES/GARDEN STREET PARK Roger Wilson from Fabulous Acres Neighborhood Association spoke to the Board regarding the naming of Garden Street Park. A group of the neighbors would like the park named "Barb Dean ' s Toddlers Park" and if there is space on the sign "Fabs Little Acre" in parenthesis . Barb Dean has been instrumental in the movement to have a tot lot in this neighborhood for 20 years . When Council passed the ordinance funding the park in 1984 , she was one of the key people. She is an active member of the neighborhood and is an appropriate person to have the park be named after. The neighborhood association voted on this . George Harlow stated Ms . Dean does not fit the criteria for park naming and he is not inclined to change the policy. However, the Park Board is not the final determining body; the board recommends to the Mayor and Council . The Park Board approved a procedure for naming park facilities in February 1992 . This was presented by the Mayor who approved it and referred it to Council . This procedure never came out of committee. Council has directly named parks several times (Louis F . Adad-o Riverfront Park and Trail System, Fulton and Graves Park) . Mr . Wilson requested the Board pass on the guideline and consider their request due to the age of their organization and the nature of the park. This park is being designed to serve this immediate neighborhood. No one is more suitable for this honor. There isn ' t alot of gratification in naming something after a dead person. The honor due a person should be apparent while they are alive. The neighborhood is an inner-city neighborhood which has. been coming back from substantial deterioration. This is a largely low income, working class neighorhood and the possibility of land donation, etc . is not there. As it relates to the neighborhood, Barb Dean Park Board Minutn.s 1/26/94 Page (2) has made a substantial contribution. While Mr. Wilson understands the Board ' s dilemma, the neighborhood doesn ' t care to have it named Garden Street Park. Ms . Dean has been instrumental in having the park placed in the neighborhood and has been an outstanding citizen. Eric Reickel noted the monies for development will not be available until the next fiscal year. The key is to have a name in. place by July 1 . Barry Crown moved the issue be tabled for one month; supported by Sam Fata. Motion carried. CREGO PARK Robert Clegg, Public Service Director, related the Public Service Department is the responsible agency for oversight of contaminated cleanup activity in the city. One of the sites that has contamination buried on the site is Crego Park. FMC Corporation has been identified as the responsible party for the materials stored on the site. Over the last several years , Public Service has been working with the Department of Natural Resources in reviewing risk assessments , plans , etc . for the site. There has been some initial investigation as to the extent of the pollution. FMC explained their proposed interim remediation plan. The group would like to enter into an interim plan so removal of contanimants can begin in the 1994 construction season. This would remove the source of the contaminents from the site this season, rather than waiting until next season. Bill Cutler, Environmental Remediation Engineer for FMC Corporation, spoke to the board. He is the engineer in charge of cleaning up the sites . Based on all studies , they feel they ' ve identified all areas of contamination. Barb Cowley of the DNR explained the interim response allows for the contaminents to be removed and then the areas around it to be analyzed to see if cleanup criteria" is met. For a final cleanup plan, all the contaminents in the area must be known. All contaminents are not known at Crego Park. Rather than spend more time studying and testing, the group would like to begin removal . Robert Clegg feels it is to the City ' s advantage to have the source of the pollution removed. There is a great possibility that the interim plan will take care of the entire problem but there is the possibility that it may not. Harold Leeman asked what had been discovered about the pond. This has been sampled by the City (samples of sediment, fish, turtle and water) . There was no impact. Barry Crown moved the interim plan for the environmental cleanup of Crego Park as presented this evening be approved; seconded by John Pollard. Motion carried. APPROVAL OF MINUTES John Pollard noted in the December 15th minutes under Land Purchase - Fidelity Farms Mary Margaret Woll moved and also seconded the same motion. This should be corrected to read "Dorothy Kowalski moved. . . " Dorothy Kowalski moved the minutes of December 15 , 1993 be approved as corrected; seconded by Sam Fata. Motion carried. Park Board Minu- -s 1/26/94 Page (3) EVALUATION OF THE DEPARTMENT Sam Fata distributed a draft of the evaluation and asked for input from the Board as it was reviewed. The Board complimented Sam Fata on the excellent job he did to complete this evaluation. It is concise and complete. John Pollard moved the Board approve the evaluation of the department as prepared by Sam Fata; seconded by Sally Laurion. Motion carried. 1994 CIP GRANT APPLICATIONS Dick Schaefer, Landscape Architect, presented proposed projects for grant applications in 1994 . Davis Park would require $397 , 000 MNRFT and $132 , 000 from the millage. This project would develop two youth diamonds , change a youth diamond to an adult diamond with lights , construct a new concession building, additional parking, four sand volleyball courts and six lighted basketball courts . Moved by Sam Fata, supported by Dorothy Kowalski to submit the grant application and to amend the Five Year Plan to include Davis Park improvements . Motion carried. Grand River Park would require $270 , 000 from Waterways and $30 , 000 of millage to remove and replace existing launch ramp, redesign and pave parking lot, remove and replace shore fishing dock and construct new restroom building. Moved by Sam Fata, supported by Barry Crown to submit the grant application and to amend the Five Year Plan to include these improvements . Motion carried. River Trail (Louis F . Adado Riverfront Park and Trail System) : Elm to Washington would require $287 , 250 from ISTEA and $95 , 750 from the millage to include a river crossing at Elm Street and trail development at Elm Street through Riverpoint Park to Washington Avenue. Moved by Barry Crown, supported by Sally Laurion to submit the grant application. Motion carried. (5-1 J. Pollard opposed) Foster Gymnasium would require $126 , 000 from UPARR and $54 , 300 from millage to remove and replace the gym floor , replace roof and ceiling, wall restoration to include installation of wall mats and removal of protrusions and installation of air conditioning. Moved by John Pollard and supported by Sam Fata to submit the grant application. Motion carried. Riverpoint Park would require $20 , 000 from Fisheries DNR and $20 , 000 millage to construct a new fishing pier, walk and parking lot at confluence of Red Cedar and Grand River. This was suggested by the Fisheries Division and would be in addition to planned improvements . This would mean more access to the river . Moved by Barry Crown, supported by Sally Laurion to submit the grant application. Motion carried. Park Board Minutes 1/26/94 Page (4) FY 94-95 FEES Golf fee increases were presented to the Board to take effect in the spring of 1995 . The Board discussed pavilion and wedding fees . Sam Fata would like a comparison for other areas before recommending fees next year . Moved by Sam Fata supported by Barry Crown to recommend approval for this fiscal year of -the fees and to request a comparative analysis of other area fees for pavilions/weddings prior to approving these fees next year. Motion carried. NORTH CEMETERY - LETTER FROM LINDA MILLER STAEBELL Ms . Staebell wrote concerning vandalism at North Cemetery and requesting fencing and locking gates . Ms . Staebell feels vandals are coming from an apartment complex through the rear of the cemetery. There have been monuments knocked over and lot owners are responsible for these monuments . The department is in no financial position to fence the entire park and put in gates at this time. Fences can be cut and there is no staff to open and close gates . Automatic gates cost $8 , 000 each. There has been fencing recommended for a portion of the back area (177 ' to the north and 101 . 53 ' on the east) . (The other 153 . 49 ' to the rear is very steep and highly wooded and is not recommended for fencing. ) John Pollard recommended the department carry out the previously recommended CIP plan and fence the northern 177 ' x 101 ' and monitor the results ; supported by Barry Crown. Motion carried. DIRECTOR' S REPORT A follow-up letter to J. Sheldon regarding Durant Park was sent with agenda information. Gerry Brady is going to Indonesia again this year for the Sumatran Tiger Program. The Mayor recommended three Equity Grants for the department including Potter Park Zoo duck pond, Fenner Arboretum permanent exhibits and the Cooley Gardens entrance enhancement. Grants were awarded for the Playground equipment at Davis , Frances , Hunter and Washington, the renovation of Frances Park pavilion, overlook and parking lot, Tree Planting Grant from Small Business Administration Natural Resource Development. Martin Luther King Jr. Historic Site Exhibit was well received in spite of the extremely cold weather. Information on the Travelog at Foster Center, Turner Mini Park dedication and Victorian Valentine (Sweetheart) Dinner at Turner-Dodge was distributed. Earvin Johnson Tape - Eric Reickel played an except from a banquet where Mr. Johnson stated how important the parks were to him growing up. Meeting adjourned at 9 : 35 p.m. Park Board Minutes U PCVD February 16, 1994 - ; - Members Present: George Harlow, Barry Crown, Sam Fata, Judy Filice, Dorothy Kowalski, Sally Laurion, John Pollard Members Excused: Mary Margaret Woll Others Present: Benjamin J. Aloia, Rudy Barnhill , Millie Caeser, Robert Teed, Emma Berry, Edmund Kowalski , Harold Leeman, Jr. , Chris Arierzo, Howard Jones , R. Eric Reickel Call To Order : 9 : 10 p.m. , Gardner Middle School The Park Board meeting was convened after the Mayor ' s Budget Hearing at Gardner Middle School . Due to the time, the Board did not deal with the entire agenda. The Board dealt with the naming of parks . Garden Street Park Rudy Barnhill from Fabulous Acres spoke to the Board. Mr. Wilson had represented the group at the January meeting. He spoke in favor of the park being named in honor of Ms . Dean as she has been a vital part of the neighborhood for over 27 years detailing several of her accomplishments . Shirley Murray of the South Central Neighborhood Association also wrote a letter in support of this request. Councilman Howard Jones also spoke on Ms . Dean ' s behalf . It was through her efforts that the CDC4 saw fit to designate the funds ( $50 , 000) to develop this type of neighborhood park. Barb Dean was a board member on this council and kept the CDC4 focused on the goal . She has since been an officer of the SCNO and an officer of Fabulous Acres . Baker/Donora The group would like this park designated as park land. Representatives from Neighbors United in Action spoke to the board regarding naming the park Caesar Donora Park. Ms . Ceasar has been instrumental in making this area a park for small children and has been working toward this goal since 1980 . Ms . Ceasar was the person who approached FM Corporation to donate the land to the city in the beginning. Maintenance Responsibilities Discussion followed centering on maintenance responsibilities for the areas . The issues of neighborhood maintenance contracts versus city property/city maintenance were discussed. The Donora/Baker site has had neighborhood involvement for years in maintenance/cleanup aspects . Current Guidelines on the Naming of Parks and/or Park Facilities The attached Park Board guidelines were read . One of the guidelines states "2 . Parks and/or park facilities named in recognition of service shall not be named for living persons . " The board discussed changing the policy to allow for a situation where there is an initiative within a confined area, there could be consideration for naming the park after a living individual . Park Board Mint -!s - February 16, 1994 Page (2) Board discussion took place on the importance of following the procedures as written. First, the board must change their procedure if they are to approve these requests . Concern was also expressed that designated park names should not be open to change from one generation to another no matter how worthy the contribution of the group or individual might be. Mr. Barnhill of Fabulous acres expressed his frustration at the difficulty he is encountering in having this request approved by the Park Board. Various Board Members explained the group recognizes the hard work and dedication of both of these groups and the individuals involved. The Board is not trying to put a stumbling block in citizens way; however, it must abide by current policy. The Park Board cannot simply ignore its own rules and guidelines . The Board must review the policy and determine if changes are appropriate. John Pollard noted the groups have both waited years for their parks and requested they wait a short time longer for a name change while the board reviews this policy. If a change is made in the policy, it will set precedent. Sam Fata stated these are neighborhood parks and the neighborhood involvement is to be commended and encouraged. While naming these parks after a living person could be a great encouragement, he would like the requesting group defined. If it is a community group, who are the members of the group recommending the name. Judy Filice felt the department should continue gathering information and begin planting native plants and wildflowers in these sites , particularly Donora/Baker. She also urges these plants be used at the Garden Street Park site. Also, the Board could consider naming an area in a designated park after a living person. Sam Fata moved the board designate a subcommittee to evaluate two things . First, the process for designating a park. Second, to re-evaluate our guidelines for naming parks . This item is to be tabled until the recommendations are received. Judy Filice supported the motion. Motion carried. The subcommittee will consist of Sam Fata, Judy Filice and John Pollard. Eric Reickel will investigate park designation policies . Meeting adjourned. Attachment The Naming of Park and Park Facilities 1/17/92 THE NAMING OF ?=. AND PARK FACILITIES CITY OF LANSING PROCEDURE This procedure is based on the premise that the City Council will seek guidance in the naming of parks and park facilities through its citizen advisory boards and the executive staff . It is recommended by the Park Board that the Courcil ' s rules of Procedure be established to permit more input in the naming of parks and park facilities through the Parks Board and the executive staff . It is further recommended that the Park Board be afforded the opportunity to make a recommendation on the appropriateness of proposed names for parks and park facilities. Proposed naming of a park or park facility or changes in existing naming requiring Council action shall be submitted to the Park Board prior to submission to the Mayor and Council for action. The Advisory Board ' s written recommendations concerning the proposals shall be submitted to the Mayor along with the originators ' proposal . When the Mayor submits the proposal to Council for action, the Park Board ' s recommendation shall also be transmitted to the Council along with that of the Mavor .. PARK BOARD GUIDELINES In considering suggested names for parks and/or park facilities the Park Board shall utilize the following guideline. Parks and park/or facilities may be named on the basis of primary use , location or for a person. GUIDELINE CRITERIA In the naming of parks and/or park facilities it is the intent of the Park Board to consider names of individuals and other donors whose lives , work or activities contributed significantly to the City of Lansing. The Park Board shall utilize the following criteria. 1. Citizens so recognized should be presti7ious and have made major contributions of a public service nature . 2 . Parks and or park facilities named in recognition of service shall not be named for living persons . 3 . In the case of donations .for the construction, the unit designated with the name of a donor shall be consistent with the donor ' s wishes and commensurate with the magnitude of the gift. 1/17/ 102 * Park Board Minutes March 30, 1994 MEMBERS PRESENT : George Harlow, Samuel Fata , Dorothy Kowalski , Sally Laurion, John Pollard EXCUSED ABSENCE: Barry Crown, Judith Filice, Mary Margaret Woll OTHERS PRESENT : Millie Caesar, Emma Berry, Neighbors United in Action; Rudy Barnhill , Fabs Acres; Ray Hall , Fabs (LPD) ; Roger Wilson, FANA; Ed Kowalski ; R. Eric Reickel CALL TO ORDER: 7 : 30 p.m. , Parks & Recreation Conference Room APPROVAL OF MINUTES Dorothy Kowalski moved the Park Board minutes of January 26, 1994 and February 16 , 1994 be approved as submitted; seconded by Sally Laurion. Motion carried. PROCEDURE FOR DESIGNATION OF PARKS From department research all parks have historically been designated by action of Council . Garden Street Park was designated in 1984 . Baker/Donora is not designated park land. REVISION OF CRITERIA FOR NAMING PARK AND PARK FACILITIES Sam Fata reviewed the proposed changes. These changes would allow the Board to name a neighborhood park after a living individual with demonstrated community support. John Pollard commented that the change to .allow the Board to name parks after living individuals is appropriate; however, expecting "an expressed commitment to maintain and supervise the park/facility in partnership with the city" is vague. How long will people commit and are neighbors of other parks going to be required to maintain these parks? If the Council wants the area to be a park, the park should fall within the same maintenance criteria as all parks . Eric Reickel explained the maintenance being requested would be just a weekly trash sweep or if the neighborhood wants the park mowed more often than our rotation cycle allows , they should mow it. The neighborhood is requested to keep a watch over the park to help prevent vandalism. This basically is a springboard to use these groups as an example. The Department is interested in starting an Adopt-A-Park program. Sam Fata moved the policy be approved as discussed; seconded by Dorothy Kowalski . (policy attached) Motion carried. This will be forwarded to Mayor and Council for their information. GARDEN STREET PARK (BARB DEAN ' S TOT LOT) Representatives from the Fabulous Acres Neighborhood Association have attended the last two meetings to request this park be renamed "Barb Dean ' s Tot Lot" and if there is room "Fabs Little Acre" on the sign. The group wishes it to be know as a " lot" rather than a "park" to keep it as much of a neighborhood site as possible. Park Board Minut 3/30/94 Page (2) John Pollard moved the Board recommend changing the name of Garden Street Park to Barb Dean ' s Tot Lot; seconded by Sally Laurion. Motion carried. BAKER/DONORA PARK The Neighbors United in Action group sent a letter requesting "Caesar/ Donora Community Park" and members from the group have appeared at last month ' s meeting and tonight ' s meeting. John Pollard moved that the Board approve the neighborhood association' s request to rename Baker/Donora to "Caesar/Donora Park" and recommended that the Mayor and Council designate this site as a neighborhood playground consistent with Council action of June 22 , 1981 ; seconded by Dorothy Kowalski . Motion carried. CAPITAL AREA COMMUNITY SERVICES - HEAD START Ivan Love of Capital Area Community Services has contacted the department regarding placing a modular building at Baker/Donora (Caesar/Donora) site. This will be a two room classroom building located on Baker Street away from the park area. The agreement is to create a bi-level building using . Head Start monies with the upper part used for Head Start and the bottom uses' as a community building for the neighborhood. Emma Berry, Vice President of Neighbors United In Action and a member of the Neighborhood Council , spoke. The neighborhood did vote to have this building in the park. They have used Bethlehem Lutheran Church as a meeting place over the years , but it would be a place for the community police officer to have an office. Also, there could be tutoring available. The neighborhood has had a negative image and they have been trying to clean it up and change attitudes. John Pollard was concerned that the building be used for neighborhood children. Sam Fata moved the Board agree with the concept of working with the neighborhood and Capital Area Community Services to locate a building at Baker/Donora (Caesar/Donora) Park; seconded by John Pollard. Motion carried. WAIVER OF PARKS AND RECREATION FEES Requests for waivers of Parks and Recreation fees have been steadily increasing. Many non-profit groups feel they should not pay rental fees ; however, many of the users are non-profit agencies . The Board discussed waiver of fees with discussion centering around the equitable treatment of all groups . John Pollard felt that either there should be fees or there shouldn ' t. Fees should not be waived. John Pollard moved that fees should not be waived for Parks and Recreation facilities , classes and services ; seconded by Sally Laurion. Motion carried. Park Board Minut 3/30/94 Page (3) BANNERS ON PARK PROPERTY On occasion banners are placed on Parks and Recreation property (i.e. , LYRF due to all the money they contribute to parks ; Michigan Run as a sponsored activity) . The Department will deny all requests to place banners and signs on park property that do not relate to department/city sponsored activities . John Pollard suggested this could be a source of advertising and perhaps a fee could be developed. STATUS OF CITY MARKET The Law Department has issued an opinion that the lease of the City Market to the Non-profit Board called Lansing City Market, Inc is invalid. There were several things improperly done. The Non-profit group has 10 days to respond. Several Board members expressed concern that the market would be reassigned to the Parks and Recreation Department. BUDGET UPDATE In spite of what it sounds like , our base budget is the same as last year. The response time will be. slower. DIRECTOR' S UPDATE LYRF will again be sponsoring some programs . The Mayor is putting together a playground committee to get more input from the community. The Mayor has met with some department staff getting an orientation to the department. He will not be taking some trips to the field to see our operations in action. River Trail easements were brought up at Council Physical Development Committee regarding persons who do not want the trail to advance . These were three property owners . There was no representation from the trail users at the meeting. The easement with ConRail is progressing very slowly and the grant consumation deadline is too soon. Community Services Guide is out. A copy of the letter to Linda Stahel-Miller on North Cemetery Fencing was distributed. Minutes from other Department Boards were also distributed. BOARD MEMBER COMMENTS John Pollard commented he is impressed with the new Leisure Services Manager, Murdock Jemerson. He has met him at many meetings of common interest. He seems very involved. Mr. Pollard also commented the VISTA volunteers should be involved in parks and park programs . Sam Fata questioned the department policy on tree trimming. At the next meeting, Paul Dykema, Forestry Manage-r will be present to update the Board on the Potter Park Tree Management Study. He can address this issue at that time . Meeting adjourned 8 : 40 p.m. THE NAMING OF CITY OF LANSING PARKS AND PARK FACILITIES This procedure is based on the premise that the City Council will seek guidance in the naming of parks and park facilities through its citizen advisory boards and the executive staff . It is recommended by the Park Board that the Council ' s rules of procedure be established to permit more input in the naming of parks and park facilities through the Parks Board and the executive staff . It is further recommended that the Park Board be afforded the opportunity to make a recommendation on the appropriateness of proposed names for parks and park facilities . Proposed naming of a park or park facility or changes in existing naming requiring Council action shall be submitted to the Park Board prior to submission to the Mayor and Council for action. The Advisory Board ' s written recommendations concerning the proposals shall be submitted to the Mayor along with the originators ' proposal . When the Mayor submits the proposal to Council for action, the Park Board ' s recommendation shall also be transmitted to the Council along with that of the Mayor. PARK BOARD GUIDELINES In considering suggested names for parks and/or park facilities the Park Board shall utilize the following guideline. Parks and/or park facilities may be named on the basis of primary use, location or for a person. In the naming of parks and/or park facilities it is the intent of the Park Board to consider names of individuals and other donors whose lives , work or activities contributed significantly to the City of Lansing or the community or neighborhood in which the park/facility is located. The Board shall utilize the following criteria. The criteria is intended to be a standard for determining the appropriateness of a proposed name. Applicants are not required to meet all criteria. 1 . Citizens so recognized should be prestigious and have made major contributions of a public service nature. 2 . In the case of donations for the construction, the unit designated with the name of a donor shall be consistent with the donor ' s wishes and commensurate with the magnitude of the gift. 3 . Parks/facilities classified as City-wide , Regional or Community/ Athletic Field, should not be named for living persons . 4 . Parks/facilities classified as Neighborhood Playground may be named for living persons in recognition of service if substantial support by the neighborhood adjacent to the park/facility can be demonstrated . Substantial support shall be demonstrated by: A. An expressed commitment to maintain and supervise the park/ facility in partnership with the City; AND, B. Petitions of support signed by a majority of the people living within a one block radius of the park/facility; OR, C. A 'resolution of a recognized Neighborhood Association, passed by a simple majority of the official membership of the Association. 03/31/94 PkBd : l n'5— ,4-44;1 9 59 RCVD * Park Board Minutes April 20, 1994 MEMBERS PRESENT: George Harlow, Barry Crown, Samuel Fata (7:50), Judy Filice (8:30), Dorothy Kowalski, Sally Laurion, John Pollard, Mary Margaret Woll OTHERS PRESENT: Paul Dykema, Forestry Manager; R. Eric Reickel, Director of Parks and Recreation CALL TO ORDER: 7:30 p.m. , Parks & Recreation Department 4th Floor, City Hall, Conference Room BOARD MINUTES Barry Crown moved the Board accept the March 30, 1994 Park Board Minutes as submitted; seconded by John Pollard. Motion carried. Other department minutes were received. PERFORMANCE OBJECTIVE - DIRECTOR OF PARKS AND RECREATION In the State of The City Speech the Mayor set objectives for departments and department heads. The objective given to the Parks and Recreation Director is as follows: "Work with Ingham County and the Lansing Schools to evaluate an expansion of the River Trail and Park System in the City to make them more user friendly and to establish joint cooperation on equipment, programs and activities." Barry Crown had the opportunity to review this and recommended it be brought to the Board. It is a proper and reasonable expectation, and the Park Board should be working with the Director to see that the objective is met. Mr. Crown suggested a committee of two or three members work with the Director and report to the Board. Mr. Crown is willing to be on this committee. This does fit in with regionalization in working with other governmental groups, especially Ingham County, and is an appropriate task to take over at the Board level. Mary Margaret Woll mentioned it will be more neighborhood friendly with Ingham County, the Lansing Schools and the City working together. Barry Crown moved the Board form a committee consisting of Barry Crown, Sally Laurion and Mary Margaret Woll to work with the Director on the objective of working with Ingham County and Lansing Schools to evaluate expansion of the River Trail and Park System in the City to make them more user friendly and to establish joint cooperation on equipment, programs and activities; seconded by Mary Margaret Woll. Motion carried. POTTER PARK TREE STUDY Paul Dykema, Forestry Manager, was present to review this study for the Board. Prior to Paul Dykema beginning the review, Mary Margaret Woll commended him on his professionalism in dealing with people in the area who are not educated on any aspect of arboriculture. This study was funded through the Michigan Urban and Community Forestry Council. Potter has been a park for 70 years with extensive construction of roads, trails, parking lots being put in and taken out, utilities installed and taken out and the use of the park is extremely heavy. This creates a tremendous amount of wear and tear on the site. This also causes problems with soil nutrients. Nothing can go Park Board Minutes - April 20, 1994 2 back into the soil. It is taking its toll on the trees. The trees must be safe from falling limbs for wind damage of up to 50 miles an hour. The root systems were also studied. Many of these were above ground were they should not be. They did hazard assessments to individual trees. Management recommendations were also requested. The group was not asked to study along the river trail but was concerned about the leaning trees. What the department wanted to know was what was causing the difficulties so sound management decisions can be made on what will take place for the next few years. Work was divided into priority areas. Approximately 71 trees must be removed. This will take approximately one year. In early to mid-June approximately 30 will be removed. 24 to 25 trees will be cabled. This would also be the time to remove deadwood and eliminate excess crown. One of the ways to slow down the soil compaction is to put down layers of mulch in high traffic patterns. Also, to help some of the areas regenerate, discontinue mowing. Areas can be screened off or fenced off. There are many hours of forestry time required in the coming year. As part of the grant agreement, this document has been forwarded to the Department of Natural Resources and is available to anyone who requests it state-wide. There will be report papers published on this through the International Society of Arboriculture, probably within the next year and a presentation will be made at the annual conference. Barry Crown feels the entire report should be sent to the Mayor and Council. Potter Park is the crown jewel of Lansing and these problems should be foreseen by the city administration. Barry Crown moved that the report be received and forwarded to the Mayor and City Council; seconded by Dorothy Kowalski. Motion carried. Discussion followed on the riverbank trees and concern was expressed over the ADA and mulch being placed throughout the park making travel via wheelchairs difficult. DIRECTOR'S REPORT The Board's recommendations on 1) Baker/Donora (Caesar/Donora) and 2) Garden Street Park (Barb Dean Tot Lot) have been forwarded to the Mayor who in turn forwarded them to Council. Public Services and Ways and Means Committee of Council reviewed it and recommended to the Council that this be approved. 3) The Park Board's guidelines were also forwarded with the park renaming recommendations. In Council's recommendation on Baker/Donora renaming, they did not mention the CACS Building as this has not come before them. The Board's recommendation on 4) fee waivers was forwarded to the Mayor. The Mayor recommended that the zoo admission fee be waived on Saturday, April 23, with alternative sources being sought to underwrite the cost. This was a family -activity alternate in response to the KKK rally in downtown Lansing. The Budget Hearing for Parks and Recreation will be Saturday, April 23 at Cristo Rey Center. Board members requested to be notified of time. Mushaki, the Rhino, is settled in SanFranciso with another Rhino. We will be getting a male rhino from Park Board Minutes April 20, 1994 3 the San Diego Zoo and a female rhino from a zoo in Texas within the next month to month and one half. Originally we were to have a female come here to be with Mushaki, but the female died. Turner-Dodge Ribbon Cutting was well attended. The Friends will soon embark on a massive fundraising program. An article from The New Yorker on Park Prospects was discussed. The points in this article may help defend the value of the park system. The Adopt-A-River program is extremely successful. All 22 sections have been adopted. A group from Bluebell Park will be planting flowers, doing maintenance sweeps, and basically adopting this park. With the energy the neighborhood groups are developing they will be the salvation of the city and this department. Judy Filice arrived. BOARD MEMBER COMMENT Sam Fata read about the Mayor's Playground Committee and wondered what this entailed. The Director explained this is the result of the re-equipping of the 10 playground areas with neighborhood involvement as recommended by the Park Board. The participatory system was chosen. Mr. Fata was concerned this would delay the process even further. Copies of Board action and handouts will be sent to Mr. Fata. Judy Filice regrets missing the forestry presentation. She is pleased with the attention tennis has been getting in the Lansing area but she is discouraged that some of the finest courts have been allowed to deteriorate. Tennis courts have been lost at Dwight Rich, Ranney, Otto. When there are financial problems, facilities must not be allowed to deteriorate. We must be more willing to go to the public to state it is their investment and funds are required to maintain these facilities. There must be more cooperation to utilize all possibilities for recreation activity in the city. Some of the facilities mentioned are school facilities, but they are all facilities for the residents of Lansing and efforts must be coordinated. Adjourned 8:45 p.m. * Park Board Minutes May 18, 1994 MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice, Dorothy Kowalski, Sally Laurion, Mary Margaret Woll EXCUSED ABSENCE: Sam Fata, John Pollard OTHERS PRESENT: Peter Eberz and Todd Sneathen, City of East Lansing; J. Prisner, Salvation Army; R. Eric Reickel, Director of Parks and Recreation CALL TO ORDER: 7:30 p.m. , Scott Center, 125 W. Main BOARD MINUTES Mary Margaret Woll moved the Board accept the April 20, 1994 Park Board Minutes as submitted; seconded by Dorothy Kowalski. Motion carried. Other department minutes were received. SALVATION ARMY LEASE RENEWAL REQUEST A letter was distributed from Jeffrey Prisner and Richard B. Forney of The Salvation Army requesting the lease be extended for the building located at 800 E. Saginaw. For the Board's information, the community has requested a Kid's Camp be provided at Oak Park this summer funded through LYRF. Jeffrey Prisner was present and spoke to the Board. He had spoken with Leisure Services Manager, Murdock Jemerson, to discuss the programs considered for this site. The City's program and the Salvation Army program are very similar. The Salvation Army is interested in continuing their program or doing something in conjunction with the City in working with the Kids Camp. Mr. Prisner feels there is definitely a need in the area for activities for the children. Mr. Reickel requested an update on what has been happening at this building for the past five years. There was a disagreement between Mr. Prisner and Mrs. Woll as to the program provided and the availability of the program. Mr. Prisner stated The Salvation Army has ran a program similar to the Kids Camp for the past three summers, geared mainly for 6-14 year olds with 85-90 o of the children being in these age groups. This school year, they have launched an after school program which is open Monday through Friday from 2:30 to 5:00 p.m. to provide assistance to children who need help with their homework. They are averaging about 12 children per day. Mary Margaret Woll explained when the building was taken over last spring to house the homeless for the summer-she was required to take the agreement and present it to the Salvation Army. At that time, they did make some of the repairs they were required to by the lease four or five years ago. Mrs. Woll stated the building was used for the homeless this past summer and she was present almost every day. She witnessed some children but no children's program. There is a well formed neighborhood association here who is interested in using this parks and recreation facility. The neighborhood has had great difficulty with The Salvation Army in using this site. Mrs. Woll is heated over this issue and will not back any granting of a lease to The Salvation Army. She prefers a parks program at this site for the children. It is a city building and should be used for the community and not for one Park Board Minutes - May 18, 1994 2 organization. Mrs. Woll speaks as the Ward 1 representative to the Park Board and also brings the backing of the Eastside Neighborhood Organization for this position. Mr. Reickel wondered why the neighborhood is requesting a kids camp with this program going on and was it an exclusive program. Mr. Prisner does not think the neighborhood group was aware of what was going on and never visited the facility. Barry Crown stated he was concerned about spending difficult to obtain resources, Either The Salvation Army or the LYRF funds. Isn't this a duplication of services. Mr. Reickel agrees it would be a duplication of services unless we will be making it a stronger program by providing additional leadership. Mr. Prisner and another gentlemen were there and sometimes volunteers. It ran for 11-12 weeks. They were averaging 18-20 kids per day. Mrs. Woll questioned if attendance reports were available for this program. George Harlow stated if the City wants to run a program in a City park, they should have precedence over another group regardless of the program. Barry Crown questioned if the renovations had been done by the Salvation Army as required by the lease. To the best of Mr. Prisner's knowledge, yes. Mary Margaret stated the money had been available through a Builder's Alliances donation but no repairs had been made until just prior to the homeless being housed there during the day. The neighborhood organization would like to use this building as a meeting place for their group and would also like to use it for projects that they are doing since they are going to be working in the park. Mr. Prisner explained when the Oak Park Neighborhood Association actually formed they were meeting at The Salvation Army Building. They have since moved their meetings to this building. The Salvation Army has been sharing the building. Mr. Reickel stated that although he has not spoken with the Mayor specifically about this issue, the Mayor is a supporter of partnerships and cooperation. The Mayor would more than likely expect the Department to work with the Salvation Army to provide a unified program. The City is getting away from leases and is granting licenses more and more. Exclusive use of a city facility is a problem. The Department has no problem with The Salvation Army using this building as long as there is flexibility for community use and a willingness to work jointly with the City. There has been no indication The Salvation Army is unwilling to work with the City. George Harlow suggested Eric Reickel, Murdock Jemerson and the City Attorney review this issue and come back next month to with a recommendation to the Board. The lease expires June 30, 1994. Mr. Reickel suggested the program planning be continued with Jeffrey Prisner working with Murdock Jemerson. REQUEST OF THE CITY OF EAST LANSING FOR AN EASEMENT THROUGH RED CEDAR GOLF COURSE Pete Eberz, the Director of Public Works for the City of East Lansing, and Todd Sneathen, Engineer on their staff, appeared to give further information on the easement they are requesting along the edge of the Red Cedar Golf Course for sewer construction and some water main work. The City of East Lansing will be constructing a 10' diameter tunnel under Grand River Avenue through East Lansing, up Michigan Avenue and turning basically at the edge of the Brodie Dorm Complex and the Red Cedar Golf Course, crossing the Red Cedar River to the site immediately Park Board Minutes - May 18, 1994 3 opposite the Red Cedar which is currently used by MSU Fisheries Research Department. Originally that was East Lansing's wastewater treatment plant, prior to our new facility being built and that one reverting to the University. They are basically locked into the route. They will be crossing the Red Cedar River with excavation. The remaining working would be done underground with mining machines. The easement that is being requested will not interfere with golf course play and is off from the fairways, tees or greens. Their program is scheduled to be bid in October. During the winter months they would cross the river, put the shaft in place and begin the excavation. They should be out of the golf course prior to the golf season beginning. When they are finished, there will be nothing above ground. The easement does obligate that any restoration work would have to be done. If they are not out of the area by the time the course opens, the site could be fenced without interfering in golf course play. Mr. Reickel noted that there will be a paragraph indicating that if there is any loss of play due to unforeseen circumstances delaying completion, the contractor will supplement the lost revenue. This is essentially what is being done at Groesbeck. Mary Margaret Woll moved recommending the easement be granted to the City of East Lansing with a stipulation that the contractor will reimburse the City of Lansing for any lost revenue due to this project. Seconded by Sally Laurion. Motion carried. SURPLUS PARK PROPERTY The Park Board reviewed a list of properties that have been identified as possible surplus park property that could be disposed of if a case could be developed where they would not fit into the overall long range plans of the city. The Park Board had some questions on the list. Before they make any decisions, they requested staff schedule a field trip for the Park Board to visit those areas in question. LANSING OAR AND PADDLE CLUB EXPANSION PLAN The Director reviewed the plans of the Oar and Paddle Club and informed the Board that the Oar and Paddle Club was planning on extending their project to stage two. This was for information only. Ms. Filice asked that staff look into the conditions of the estate which mandates that a youth rowing program be established for the residents of the Lansing area. The Director will report back. DIRECTOR'S REPORT Office Move - The Director informed the Board that the City will be selling the annex and some of the offices from the annex which are mandated by charter will be moving into City Hall and those that don't need day-to-day contact with City Hall will be moving out. Parks and Recreation, Purchasing and Planning and Municipal Development will be moving to the North Capitol Ramp as early as June. Park Brochure - The Director updated the Board on the development of a park brochure in concert with private enterprise. We are working with Public Sector Consultants and the major sponsor is Grainger. The brochure should be available sometime in July. Play Equipment Status Update - The Board was brought up-to-date as to the progress of purchasing and installing playground equipment to update several play areas in the City. They were informed that the Mayor is working in concert with the Park Board Minutes - May 18, 1994 4 school board and that three of the sites will be located on school/city parks. North American Black Bears and Rhino - The North American Black Bears and Rhino are new arrivals at the zoo this month. KIDS CAMP SITES AND FUNDING SOURCES 1994 - A list was submitted including CDBG (Community Development Block Grant) sites (Georgetown, Maplewood, Black Child and Family Institute) , LYRF (Lansing Youth and Recreation Fund) sites (Comstock, Kendon, Moores, Verlinden, Wainwright, Oak Park) and General Fund sites (Elmhurst, Mt. Hope, Post Oak, Woodcreek, Cavanaugh, Northwestern, Cristo Rey) . The Director also reported that the Adopt-A-River Clean-up was scheduled for May 21. It is expected that the entire length of the trail will be swept to remove debris, benches will be painted and flowers will be planted. Meeting adjourned at 8:50 p.m. lm/C:\W P\DATA\PARKBOAR\MAY.MIN * Park Board Minutes June 15, 1994 MEMBERS PRESENT: George Harlow, Barry Crown, Sam Fata, Judy Filice, Dorothy Kowalski, Sally Laurion, John Pollard, Mary Margaret Woll OTHERS PRESENT: Gerald Brady, Potter Park Zoo Director; Carol Webster, Executive Director, Kelli Whitney, Education Director, Potter Park Zoological Society; J. Prisner, Salvation Army; R. Eric Reickel, Director of Parks and Recreation; Jim Cunningham CALL TO ORDER: 7:48 p.m., Potter Park Zoo POTTER PARK/ZOO UPDATE Gerald Brady, Zoo Manager, welcomed the Board. The Board met in the Potter Park Zoological Society tent. On July 15 there will be a ribbon cutting ceremony on the wolf exhibit. There are three timber wolf cubs which will be welcomed to the exhibit. The. female Rhino arrives June 30 with the other Rhino on exhibit now. The four bear cubs are a big attraction and there are eight barn owls in the owl exhibit. The master plan is being updated. Carol Webster, Executive Director of the Zoological Society, explained the Society is primarily interested in raising funds for education and capital improvements. Special events are coming up and they require many volunteer hours. Special events also draw people into the zoo and they come back for return visits. July 12 and 13 will be the third year for Goff Days. Goff Stores buy the gate and invite all of their customers to visit the zoo. Last year there were 16,000 people there. This year they expect 20,000. August 22 is Clown Days at the Zoo. The Entrance Plaza Education Building is the Society's next priority. Carol offered to visit anyone who the Board may feel is a potential donor. Kelli Whitney, Education Director,. has been at the zoo for four years and runs the Zookambi Camp at the Zoo. She has reached her maximum of 375 children in the summer program. This is the first year the program has been entirely filled before the first session began.There have been offers to help raise money to run two camps simultaneously with two classes and two teachers. The Docents have done a great job with over 25,000 children coming through the zoo in May. From January 1 to May 31 the docents have done programs for nearly 10,000 people. Last year programs were done for almost 23,000 people with a staff of about 80 volunteers. This includes school groups, senior citizen groups, day care, and special events. The docents also take animals to events such as Michigan Fest, Grand Day, and Magic Bike Ride Tour. SCULPTURE DONATION AT BARB DEAN TOT LOT Jim Cunningham appeared before the board to discuss creating and donating a sculpture to enhance Barb Dean Tot Lot which would symbolize the way in which the many ethnic groups in that community have worked so well together. It would be an abstract sculpture and he would work with the Fabulous Acres Neighborhood Association. The site location has been discussed. Public sculpture had been mostly war and government heros until Park Board Minutes - June 15, 1994 2 the early 60's and 70's when contemporary art has became more popular. This sculpture has the potential of relating to the community by symbolizing what has taken place. Mr. Cunningham requested reimbursement (if possible) for the cost of the steel (up to $2,000). George Harlow noted that it was obvious a great deal of thought and time had been spent on this. Finances are limited for the Board also. Eric Reickel commented the community could raise funds for this project. Sam Fata moved the Board accept this sculpture in concept with neighborhood approval and refer it to the Mayor, seconded by Barry Crown. Motion carried. FRANCES PARK FENCING Judy Filice addressed the Board as a citizen of the Riverside Association and as a neighbor of Frances Park. She is very concerned about the missing fence on the east side of the park. Cars are now driving up through the grass. Eric Reickel responded this is part of the fencing bid that has been tied up. Once the contract is signed and awarded, it will be dealt with. Ms. Filice requested that during high use times, LPD strengthen their patrol of Oxford Street (the neighbors have been calling the police) and that a temporary fence be placed now. Eric Reickel explained that the fence bid should be through the system shortly and it will be installed. Once the fence is installed, there will be plantings to isolate the neighbors. Mr. Reickel noted the park will be opened earlier in April so the soccer players will have a restroom. BOARD MINUTES Barry Crown moved the Board accept the May 18, 1994 Park Board Minutes as submitted, seconded by Dorothy Kowalski. (Other minutes received.) Motion carried. COMMUNITY USE OF THE LANSING CENTER There has been concern in the community that the local community groups cannot use this building as it is too expensive. Discussion is currently taking place to set a policy to allow use of the facility when it is not reserved. The facility could also be used for department programming in the down time. Mary Margaret Woll discussed this issue and explained the Mayor and Council are now working on a policy to cover this. The department is also deluged with requests for meeting space. If we could use this facility at cost, it may be a marketing tool for the Center and the event. SURPLUS PARK PROPERTY - SCHEDULE SITE VISITS The Board had requested a tour of surplus park property. This should be scheduled either the first two weeks in July or August. Saturday afternoon preferred by the Board. Park Board Minutes - June 15, 1994 3 SALVATION ARMY LEASE A written response has not been received from the Law Department. The Board's concern over a long-term lease and preference to have use of the building dealt with by permit for a specific time for a specific use was stressed. The Director agreed with this and this is acceptable to the Salvation Army. The Director will work with the Salvation Army to finalize dates and times required. Jeff Prisner has participated in the department's summer training for the kids camps in the park. There will be two park staff running the program out of the building at Oak Park. The program will run Monday thru Thursday, 9:30 a.m. to 3:00 p.m., June 20 through August 11. This has been funded through the Lansing Youth and Recreation Fund. Mr. Prisner will be working with these two people and will be providing some supplies, the Monday soup kitchen, etc. Mr. Prisner explained to the Board that he has been working with Denise Lynch who directly runs the kids camp programs. They have discussed providing lunch on Tuesday through Thursday and supplying games. The Salvation Army is interested in providing basic support. The Salvation Army gym is available to the kids camp program. DIRECTOR'S REPORT CARD - The report card is due at the end of the month and the group should meet sometime in the next week. Director will be in contact with Barry Crown, Mary Margaret Woll and Sally Laurion. LETTER FROM KRIS NICHOLOFF, LANSING YOUTH RECREATION FUND Sam Fata requested a letter be written to Kris congratulating and thanking him. The Magic Johnson golf outting was discussed. LYRF has collected the funds and this program is run by Kris Nicholoff. George Harlow stated Kris has contacted him and offered to attend a meeting and explain the program and even let the board review his books. The Board will invite him to the August meeting for an overview of LYRF. OFFICE MOVE UPDATE - This is on hold again. The offer on the annex was not what was hoped for. SOUTHSIDE COMMUNITY CENTER - A copy of the Council Resolution requesting the Committee present a recommendation on such a center by October 1. Judy Filice wondered if anyone has looked into using the Elks Club as a home for such a center. NEIGHBORS UNITED IN ACTION/CAESAR/DONORA PARK - Ms. Caesar sent a letter to Eric Reickel to inform him the group has approved a head start building being erected in the northwest corner. JUNE 25, 1994 - This is the Michigan Run, a Grand Day, North Lansing Festival and the Turner Mini Park will also be dedicated on that day. Mr. Reickel requested George Harlow and other board members attend as he will not be available. Judy Filice wondered why the final design of this park was not brought before the board. This project used CDBG funds handled out of planning and worked closely with the neighborhood group and has taken five years. Judy Filice felt that this should have come before the Park Board. Park Board Minutes - June 15, 1994 4 COMMENTS FROM BOARD MEMBERS Sam Fata questioned the sign policy at the land on the northeast corner of Grand and Saginaw and if Lansing Community College has permission to place a sign at that location. LCC did not have permission. Adams Advertising donated the sign and placed it there. We contacted Adams and asked about a permit, and while they did not have a permit, the person contacted was rude stating "after all the things we do for the zoo..." Mr. Fata commented the sign was there well after the registration period was over. A policy on the use of this corner for signs will be developed. We have allowed it if it is a city sponsored event. Sam Fata moved that staff develop a policy for the use of the northeast corner of Saginaw and Grand Avenues for signs; seconded by John Pollard. Motion carried. Sam Fata was in Grand Woods Park and there was a tournament being held but cars and trucks were parked on the grass. Mr. Fata wondered if there was a policy to cover this. Eric Reickel explained Grand Woods is leased to Delta Township for $1.00 per month and it is run by the Township. Typically if there is a large unique event, some policies may be waived also. Judy Filice wondered about the landscaping on the south side of Fenner Arboretum in the new subdivision along Forest Road. Was this done according to the board's request? Judy Filice also wondered if the 21 st Century Parade is in competition with the Memorial Day Parade? Does this reduce the entries into the Memorial Day Parade? Director will contact Jack Gunther who coordinates this parade. Ms. Filice questioned the Mayor's policy of reappointing or not reappointing board members. She received a letter asking if she would like to serve again. During the course of discussion it was noted, Dorothy Kowalski was not recommended to be reappointed. Mr. Wilbur D. Howard has been recommended to fill the 2nd Ward slot. Mrs. Kowalski had not been informed of this decision. Mrs. Kowalski graciously accepted this information at the Park Board meeting. Mrs. Filice stated board members should not be informed of such a decision in this manner. Mr. Reickel was informed by Liza Estlund Olson that Mrs. Kowalski had been contacted. Mr. Harlow will be contacting the Mayor's Office personally. George Harlow noted former Mayor McKane had not reappointed a long-standing respected member of the board, but that member had been informed by letter prior to any action becoming public through Council. Sally Laurion noted the program guide has the parade day wrong for July 4th. The Director stated the Parade will be Monday, July 4 at 11 a.m. Meeting adjourned 9:15 A.M i 1 r * Park Board Minutes July 20, 1994 MEMBERS PRESENT: George Harlow, Barry Crown, Sam Fata, Wilbur Howard, Sally Laurion, John Pollard, Mary Margaret Woll MEMBERS ABSENT: Judy Filice OTHERS PRESENT: Beatrice Watson; Sandra Shafley; Debra Sue Flagg; Jesse Williams, Northtown Neighborhood; Clara Bratton, Fenner Naturalist, R. Eric Reickel, Director of Parks and Recreation CALL TO ORDER: 7:30 p.m. , Fenner Arboretum, 2020 E. Mt. Hope WELCOME OF NEW BOARD MEMBER - Wilbur Howard, 2nd Ward Representative, was welcomed to the Park Board. DEBRA SUE FLAGG/CEMETERY CONCERNS Debra Sue Flagg spoke to the Board regarding Evergreen Cemetery concerns. She has had flowers stolen from graves and has been informed this is an ongoing problem. Her biggest concern is the maintenance in Section L. Ms. Flagg stated this is the "black" section and the maintenance is not comparable to other sections. Ms. Flagg had photographs she distributed to the Board. Ms. Flagg feels the sections are not being maintained equally and would request the Board investigate the situation. George Harlow stated the department and board have always been aware of the feelings people have regarding the cemetery and their relatives. There is no "black" section. Some persons personally do extra maintenance to the graves they care for including hiring lawn services. The Parks Department has been cut back in staff. Mr. Reickel also explained the cutback in staffing, the tasks of the cemetery crews and stated the main emphasis is getting the cemeteries ready for Memorial Day. On Memorial Day all areas would be of equal appearance. After Memorial Day crews are sent back to their regular duties and mowing and trimming is on a routine schedule. Ms. Flagg said she goes to the cemetery for 13 years every Memorial Day, Mother's Day, Father's Day and Birthdays. All the other years have been fine but not this year. Ms. Flagg stated in 13 years there have been wet years also and she feels this is a change of maintenance. Barry Crown would attribute the problem to a smaller work force and the standards cannot be kept as high. Mr. Reickel noted that there is a Jewish Section, an Islamic Section and Babyland, but we do not have a black section. The Jewish Section has a landscape firm that comes in and maintains it and the department staff does not touch it. Some of the other areas that are highly maintained are probably areas a family has hired a landscaping firm. Mr. Harlow also stated if she feels she's in a black section it is because whomever purchased the lots asked to be located near someone they knew. Wilbur Howard stated he felt Ms. Flagg was also saying minorities were being sold lots in certain sections only, Mr. Crown stated if this is the case, the Board and Mr. Reickel want to know. Park Board Minutes - July 20, 1994 2 Sandra Shafley commented that she has worked at Mt. Hope Monument Company for 29 years, leaving in 1992. She stated there is no segregation in any city cemetery. She cannot remember them being segregated in her 29 years of work. Cemeteries are not intentionally being neglected anymore than the parks are being intentionally neglected. Ms. Flagg will receive a copy of the Cemetery Rules and Regulations and will be contacted for a meeting with maintenance staff. Ms. Flagg stated she will be back. John Pollard requested the maintenance schedule also be sent to the Park Board members. JESSE WILLIAMS - BANCROFT PARK Mr. Williams represents the Northtown Neighborhood Association even though their boundaries are slightly outside of Bancroft Park. The biggest problem at Bancroft is vandalism. During the park cleanup on May 7th about 30 bird houses were hung. After a week, only 10 bird houses were hanging. The next day garbage cans were spilled down the hill and picnic tables were turned over. Most of the problem is caused by people who drive up to the top of the park, drink and take advantage of the isolation. The police do not patrol this area as well as park security. It can take 30 minutes to 4 hours for a response. The Northtown Neighborhood suggests that barriers be placed so vehicles cannot enter. Walkers, bicyclists and roller bladers could still use the area but not vehicles. Ample parking is available at the bottom. George Harlow would not support a barrier to the area. It would deny access to handicappers and it would limit access for ambulances. Mr. Williams understands the arguments to not putting up a barrier, however, the people who live along the park are having an extremely difficult time. These are the people who help clean and take care of their park. The park used to be closed every night but no longer. Ms. Woll inquired as to park closing time. The park is closed by ordinance however there is no staff to close the park. Park Police did close the gates. While neighbors could do it, the responsibility of clearing the park is too much. If there is a problem after closing times, LPD must be called. The Board requested staff investigate. Information board specifications were requested so a board could be built to put interpretive information on. The specifications have not been provided yet. Mr. Reickel apologized and will forward the specifications. CLARA BRATTON, NATURALIST Ms. Bratton explained the summer day camps that are being offered. The overnight has been reinstituted for the older children and the kids love it. It is more expensive and labor intensive but extremely popular. Walk in visitorship is way down. Part of it is due to the hot weather. There is also the mud, trucks and unattractive construction. People don't realize the trails are all intact. MINUTES OF JUNE 15, 1994 PARK BOARD MEETING Barry Crown moved the Board Minutes of June 15, 1994 be approved as presented; seconded by Sam Fata. Motion carried. Park Board Minutes - July 20, 1994 3 ELECTION OF OFFICERS Mary Margaret Woll nominated George Harlow for President of the Board. Supported by Sally Laurion. Motion carried. Barry Crown nominated Judy Filice in her absence for the position of Vice President. Supported by Mary Margaret Woll. Motion carried. GRANT STATUS UPDATE Grand River Park - The Department applied for a Waterways Grant to create a parking area, toilet facility, etc. We were notified we have received a grant in the amount of $243,000 from the Waterways Commission. The Department will be working with the Board of Water and Light as they are required to meet certain requirements along the river. The BWL will be sharing the match cost with us. This grant must go to the legislature of the state, and the grant will not be available until the 95-96 fiscal year. Mary Margaret Woll moved the Board recommend to the Mayor that the grant be accepted; seconded by Barry Crown. Motion carried. Play Equipment - A grant was applied for to develop four community playgrounds in Hunter, Washington, Davis and Frances Parks. This is $75,000 for each playground area. This money is 75% from the state and 25% millage funds from the City. This is not part of the schools. Mary Margaret Woll moved the board recommend to the Mayor that the grant be accepted; seconded by Sam Fata. Motion carried. Foster Center Rehabilitation - The Department of Interior notified us that this UPPAR application was rejected. Mary Margaret Woll noted this was the second time the project has been rejected and that another source of funding should be considered. There are no other grants available. Millage funds have been leveraged in any case possible with grants but it may be time to act on this project. Millage Questions - The millage expires June 30, 1996. To keep the funds coming constant the Mayor and Council would want to have it on the ballot for August of 1995. Barry Crown suggested we list the funds expended and how they have been leveraged with grant funds. Mary Margaret Woll did that last year and it was in the paper and she does not plan on doing that again. The Board will be getting a progress report in August on millage projects. River Trail to Elm Street to Washington - The ISTEA Grant to extend the trail was denied. This may be reapplied for. River Trail Acquisition (ConRail Property) - This Michigan Land Trust Grant had been received but due to the difficulty in negotiating with ConRail the grant expired. We will continue attempting negotiations with ConRail. SURPLUS PARK PROPERTY TOUR The Board opted to schedule a tour of the proposed surplus property sites on August 26, meeting at 12:30 p.m. at the City Market. A list of the sites will be mailed to members so they can highlight the areas they wish to visit. Park Board Minutes - July 20, 1994 4 BARB DEAN TOT LOT SCULPTURE There was no action taken on this item at the last meeting. Mark Hornung, Consultant, prepared a report for the board so they will be kept up-to-date. More information will be forthcoming at the August meeting. PROJECT PLAY PROGRESS REPORT A progress report was distributed. Play areas should be going in at Attwood, Cavanaugh, Comstock, Durant, Forest View and Woodcreek being a joint effort between the school district and the City of Lansing. Larger units will be at Bejamin Davis, Frances, Hunter and Washington Parks funded through the DNR grant and millage funds. CDBG funds are being used to erect playground equipment at other school/park sites including Allen School, Georgetown, Gier, Grand River School, Kingsley Community Center, Oak Park and Pleasant View. There is one more site to be determined. CORRESPONDENCE - GOFF DAYS AT THE ZOO - A thank you note was received from Walt Goff thanking the Director for the support given at Goff Zoo Days and stating how he enjoyed the new wolf exhibit. Goff bought the zoo for two days to provide it free for Goff customers. There were 21,800 people attending during this time. This brings a great deal of exposure to the zoo. Approximately 75% of the people attending were not Lansing residents. Goff paid approximately $3,500. OFFICE MOVE UPDATE - We are not moving at this time. SOUTH SIDE COMMUNITY CENTER - An adhoc committee has been appointed. Sally Laurion and Wilbur Howard are Park Board representatives. SIX MONTH REPORT CARD - Update sent to Board as to progress in setting goals as required in the Mayor's State of the City Address. INFORMATION ITEMS Information was sent to the Board updating them on New City-wide Summer Recreation Initiatives (Neighborhood Recreation Youth Sports Programs, extended hours for selected Kids Camps, late evening summer youth programs, neighborhood concerts in the parks) , Scholarship Criteria, 4th of July Parade participants, Wolf Exhibit Opening had great participation from Council and Park Board, Turner-Mini Park Ribbon Cutting, and BWL will be lowering the water level of the Grand River. COMMENTS FROM BOARD MEMBERS Sam Fata is resigning as of now. He is moving to Virigina. Mr. Fata is the 4th Ward representative. ADJOURNED. PARK BOARD AGENDA July 20, 1994 Board Members: George Harlow, Barry Crown, Samuel Fata, Judy Filice, Wilbur Howard, Sally Laurion, John Pollard, Mary Margaret Woll Call to Order: 7:30 p.m. , Fenner Arboretum, 2020 E. Mt. Hope. There will be a short tour of the renovations beginning at 7:00 P.M. Welcome of new Board Member Wilbur Howard. 1. STATEMENTS OF CITIZENS - The public may address the Board on agenda and non-agenda items. Comments should be limited to five minutes on any single item. 2. BOARD MEETING MINUTES * A. June 15, 1994 Park Board Minutes B. Other Department Board Meeting Minutes 3. NEW BUSINESS * A. Election of Officers B. Grant Status Update * 1) Grand River Park * 2) Play Equipment 3) Foster Center Rehabilitation 4) River Trail to Elm Street to Washington 5) River Trail Acquisition (ConRail Property) 4. OLD BUSINESS A. Surplus Park Property - schedule site visits B. Status of Barb Dean Tot Lot Sculpture C. Status of Project Play 5. CORRESPONDENCE 6. DIRECTOR'S REPORT A. Office Move Update B. Southside Community Center C. Director's Report Card D. Millage Update E. Vacation Schedule 7. INFORMATION A. Status of Leisure Services Programs B. Scholarship Application Procedures C. 4th of July Parade Entries D. Downtown Mall Advisory Board - Snow Removal Problem E. Potter Park Zoo - Wolf Exhibit Opening 6/15 F. Turner Mini-Park Ribbon Cutting 6/25 - noon G. BWL - Lowering level of Grand River 8. REMARKS BY BOARD MEMBERS * Requires Board Action * Park Board Minutes August 17, 1994 - MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice, Wilbur Howard, Sally Laurion, John Pollard, Mary Margaret Woll MEMBERS ABSENT: 4th Ward Representative - Vacant Position OTHERS PRESENT: Robert Ford, Design Consultant; R. Eric Reickel, Director, Dick Schaefer, Landscape Architect, Parks and Recreation CALL TO ORDER: 7:35 p.m. , Scott Center, 125 W. Main MINUTES OF JULY 20, 1994 PARK BOARD MEETING Mary Margaret Woll moved the Board Minutes of July 20, 1994 be approved as presented; seconded by John Pollard. Motion carried. Judy Filice requested members be listed as excused or unexcused when they are absent. The board accepted the other department minutes from advisory groups. FRANCES PARK RENOVATION - LWCF GRANT ACCEPTANCE The department has received notification that Frances Park Renovations have been approved for a cost sharing grant of $100,000 under the Land and Water Conservation Fund. Barry Crown moved the grant be accepted; seconded by Judy Filice. Motion carried. CAPITAL IMPROVEMENT PROJECTS (MILLAGE UPDATE) Dick Schaefer, Landscape Architect with Parks and Recreation, and Robert Ford, design consultant from Ford and Associates, distributed a handout and discussed the capital improvement projects. Projects completed since the millage was instituted were discussed including projects at Turner-Mini Park; Cemeteries; Frances Park Maintenance Garage; Kingsley and Gier Gyms (air conditioning); River Trial (Dietrich Park); Moores Park renovation; Potter Park Pavilion renovation; Park Zoo Farmyard Exhibit; Westside Park Horseshoe Courts; Turner Dodge House Master Plan (outlines a 3 phase development) ; Restroom Concession Building at Potter Park Zoo; Park Tree Planting (300 planted additional 400 to be planted in spring) . Judy Filice noted staff must watch for vandalism--perhaps reporting it to the Mayor will help if we do not get proper police support. Current projects were reviewed including St. Joe and Clifford Park Tennis Courts; Potter Park erosion control (second phase in 1994) ; Barb Dean Tot Lot; Five Year Master Plan for the Department; Riverpoint Park; Turner Dodge House (Phase I) ; Fenner Arboretum renovations; River Trail (Dietrich to Knollwood) ; Gier Park Concession Plaza; Frances Park Renovation; Potter Park Master Plan/Entry Plaza; Fence repairs; Community Center Facility Study (evaluate structural electrical, mechanical and environmental elements and give costs/direction) ; Cherry Hill Street Park boat ramp repair/dock; Grand River Park improvements; Scott House Master Plan; Community Center Master Plan (South End Community Center - Council has formed an Ad Hoc committee to study this issue and find a site. There is concern about staffing/funding. This is also being approached as a senior/veteran location. ) Park Board Minutes - August 17, 1994 2 Park and Playground Equipment--there is an ongoing program to update, repair and replace park and playground equipment including picnic tables, grills, portable bleachers, litter receptacles, play equipment and other incidental park equipment. Judy Filice noted Kingsley needed benches. Playground equipment is part of our capital improvement program and part of Project Play. Project Play - Project Play emanated from a $5,000 grant from the community foundation to the schools along with $3,000 for each school site that was budgeted by the school board. The Mayor and Superintendent of Schools have been working cooperatively to generate more funds. Many of these projects from Project Play have originated in the Parks and Recreation Department in the grants we obtained. The first 6 sites were originally city park sites (using millage money), but three of them have been changed to city/school sites. These 6 parks are in the process of having the contracts issued: Attwood, Cavanaugh, Comstock, Durant, Forest View and Woodcreek. Structures should be going up within the month. The design for each site was selected by the neighborhood group in the area. There are 4 regional parks who will have play structures through DNR grant from the State of Michigan: Davis, Frances, Hunter and Washington. The neighborhood areas will be involved in selecting the playground equipment. The third group of playgrounds is proposed to include Kingsley Center, Moores Park and Ingham Park to be developed this fall and Allen School and Walnut School also being developed. Those sites were selected in cooperation with the Mayor's Office and Lansing School District. These parks are all coming from millage, CDBG funds or grant funds. The next group is Project Play Parks which is proposed to include Gier (school/park) , Grand River School, Pleasant View (school/park) Oak Park and Georgetown Park. Judy Filice asked about the tennis courts at Otto and wondered if they could fit in with this program. Gier school/center have tennis courts and basketball courts without hoops and there are cracks in the cement. Mary Margaret Woll asked for a comparison with the original chart of millage projects. Future plans should include the River Trail, Potter Park Zoo and a south side community center. The funds may not be able to accomplish all the projects. Maybe that will set the stage for a request for another millage. Perhaps through the updating of the Five Year Plan we will have a basis for another request. George Harlow hopes we have lived up the projects that were committed to. Mary Margaret Woll requested a comparison of the original list and the current projects. Ms. Woll feels the money has been used for many things that are not on the original list and she cannot support another millage. The Director felt there was a communication problem and that the original handout and a matching list of projects done can be presented to the Board at the next meeting. Also discussed was Council appropriating funds from the millage for equipment (the stumper) and regular repair and maintenance projects not being funded from the general fund and therefore being funded through the millage. The issue of Ward spending was also discussed. Ward equalization is difficult. Most of the major open spaces are in the south end of the city with some of the major facilities in the north end. Historically the southside had been rural. Mary Margaret Woll left the meeting at 8:45 p.m. Barry Crown stated our community is fortunate to have this millage. In the use of the money, there must be matching funds as was projected originally to spread the funds as far as possible. We also must ensure a project we considered feasible in 1990 is feasible in 1994. There are many factors to be considered. The Board is Park Board Minutes - August 17, 1994 3 entitled to reports and has a right to have all questions answered. However, if it weren't for the millage we would be cutting the budget further. Judy Filice agreed. Sally Laurion grants this is true; however, she was not on the Board but did vote for the millage. Mary Margaret Woll was the chairperson and has worked for it. She has watched for something to be done; and it has not been; she has seen other things being accomplished. She has cause to question department decisions. The millage projects have been voted on by the Board. John Pollard stated he has people who agree and people who disagree with what was done. He personally has voted against almost every River Trail or Potter project. Barry Crown noted the entire population of the city voted for the millage. All four wards got to vote on that. There is no problem with a Board representative fighting for their area. Remember that the millage was sold in large part on support of Potter Park and the Zoo. Our poster child was a rhino. Judy Filice agreed there wouldn't have been a millage if the population in the community wasn't saddened by the deterioration of the Potter Park Zoo. The thing that passed the millage was the understanding that the first thing that would be addressed and corrected was the decline of the zoo. This was the catalyst. There were other projects that pulled in support but by in large the thing that convinced people was to improve the zoo. For the future lets hope we can join together as it is not beneficial to get upset with one another. George Harlow noted all the projects listed are worthy projects intended to help the people of Lansing, but a comparative list of what was originally projected and what is being accomplished is needed. Eric Reickel stated the intent of that millage is being fulfilled. Department staff have brought the projects before the board during the CIP process yearly. Things have been approved and if a board member disagreed they stated their disagreement. PARK TOUR OF SURPLUS PROPERTY - Meet at 12:30 p.m. , 8/26/94 at Market. STATUS OF BARB DEAN TOT LOT SCULPTURE - Nothing to report. STATUS OF PROJECT PLAY - Discussed earlier under CIP. CORRESPONDENCE Sam Fata did write the Mayor resigning from the Board. We have not had any contact regarding a possible replacement. SOUTHSIDE COMMUNITY CENTER - Discussed earlier under CIP. INFORMATION Capital City Riverfest is 9/2-5/94. Park Board Member List update mailed with packet. Memo to D. Simon-Flagg/Evergreen Cemetery and update mailed. Staff did meet with Ms. Simon-Flagg and discussed mowing cycle. There isn't anything in writing on the mowing schedule but it takes approximately one week to mow the cemetery and two weeks to trim. The individuals who did the work met with her but she still would like to see more maintenance. Lectures are taking place on various plant types at Cooley Gardens with a scheduled mailed. The lectures are conducted by Seasonal Eric Stinston. Mr. Stinson will be taking a full time job with the department but it is not at Cooley Gardens. It is a position with the Infrastructure staff. Ms. Filice feels that we do not recognize Cooley as we do Frances. Director Park Board Minutes - August 17, 1994 4 reminded the Board that the head Park Maintenance Worker (gardener) at Frances is in charge of both gardens. We are not going to let all this hard work go down the drain. Lifetime Sports upcoming deadlines and info on the Name the Rhino Contest at Potter were also mailed. Director added the Rhino will have a Swahili name--not a "cute" name. Barry Crown will not be at the meeting in September. BOARDMEMBER COMMENTS Evergreen Cemetery - John Pollard noted there was another letter in the paper after the past meeting which stated people had been directed to certain sections of the cemetery according to race. Wilbur Howard also raised concern about this issue. Barry Crown also felt this should be investigated. If staff is doing this, it must be stopped immedatiately. [Upon researching this, it was a John Schneider's column in the Lansing State Journal. Carl Staser of East Lansing wrote that in 1957 (37 years ago) they were told they didn't want to bury their child in a certain area as only black babies are buried there. All white babies are buried in another section. The person went on to state they were upset and instead bought an plot in Deepdale. They later found out Deepdale was a caucasian only cemetery. ] Staff has no knowledge of this, was not aware it had been a practice and does not have records of the racial makeup of various sections. Staff does not direct people to various areas according to race. Notification - Judy Filice received a complaint about procedure for responding to citizen requests. If the department receives a request for something to be removed, the surrounding neighborhood should be notified. This is the result of a problem with perennials in a neighborhood planted on the boulevard that were not being maintained. (The department did indeed receive a petition from the neighborhood requesting the flowers be removed. ) Concerts in the Parks - Judy Filice stated they were wonderfully done and she was particularly impressed by the staff at Kingsley. The interaction between the staff and community was excellent. It was a very diverse group, youngsters through seniors. She feels seating is necessary at Kingsley. Also before activities of this nature take place, the grounds should be mowed and if the grass is extremely long, it should be raked. ADJOURNED 9:10 P.M. * Park Board Minutes September 21, 1994 MEMBERS PRESENT: George Harlow, Judy Filice, Sally Lauiph," P-4[''pJlard, Mary Margaret Woll l7";i i'ii 9: 2E MEMBERS ABSENT: Barry Crown (excused) , Wilbur Howard (excused), 4th Ward Representative - Vacant PV1M-` j C;('j CL[Rj( OTHERS PRESENT: Chris and Brenda West, SA Disc; Greg Minshall, Fishbeck, Thompson, Carr& Huber, Inc. ; Pat Lindemann, Ingham County Drain Commission; Mike Nardo; R. Eric Reickel, Director, Dick Schaefer, Landscape Architect, Don Ballard, Golf Manager, Parks and Recreation CALL TO ORDER: 7:30 p.m. , Scott Center, 125 W. Main DISC GOLF AT SCOTT WOODS Chris and Brenda West of Spartan Airbourne Disc Sports Club (SA DISC) distributed information regarding a proposed youth disc sports program to be run in conjunction with the department or the schools at Scott Woods Park. This program is designed for children 12 and under but the age group could be higher. Children would not be the only users of the course. They are proposing the department buy the 18 holes for the course. SA Disc would then provide the expertise to install the holes and maintain the course. The cost would be between $10,000 and $12,000 for a deluxe 18 hole course. Or the department could purchase a deluxe 9 hole course and sponsors could be found for the other 9 holes. There are several area merchants who are willing to sponsor other holes. This is a flexible sport and course layout can be very flexible. They have worked with Delta Township with the course layout at Grand Woods. The course layout has been changed to coincide with park needs. They are also designing a course for Fitzgerald Park in Grand Ledge. Be aware that disc golf will attract families and picnickers. Frequently, disc golf has been assigned to a park that is a "problem" and not being used by families. Once this sport moves in, problem people tend to move on and families return. Discs are available for $6 to $8 each in stores. To fund a youth league, the group would like to charge adults $2 to rent three used discs if they do not have their own. SA DISC will have someone at the site to rent the discs. The money will go towards funding the youth program. Gier was also discussed as a location. Mary Margaret Woll moved the Board accept the concept and request SA DISC continue working with the Department to establish a course location and budget for funds; seconded by John Pollard. Motion carried. REQUEST TO PURCHASE PORTION OF GLEN EDEN PARK (FELIX INGRAM) Felix Ingram has requested to purchase a portion of Glen Eden Park, 50 to 100 feet behind his house. Maps of the site location and proposed purchase were distributed to the Board. The Board discussed the layout of the park. Park Board Minutes - September 21, 1994 2 Judy Filice moved the Board deny the request to purchase a portion of Glen Eden Park and direct staff to respond to Felix Ingram; seconded by John Pollard. Motion carried. POTTER PARK ZOO VEHICLE ENTRANCE FEE PROCEEDS PROJECTS FY 95 Funds collected from the vehicle entrance fee are to go towards zoo improvements as directed by Council policy. A list of the proposed projects was distributed for Park Board approval. Judy Filice recommended this be brought to the public's attention as to what is being accomplished with this money. Mary Margaret Woll moved this list be approved and published so the public can realize how these fees improve the zoo; seconded by Sally Laurion. Motion carried. MIKE NARDO, EVERGREEN CEMETERY, SEC. J Mr. Nardo appeared to complain about the ruts in front of the gravestones and markers at Section J and to voice dissatisfaction with the solution. Paver stones are being set. The final version of the road is higher than the markers. Dick Schaefer explained the sub-base had been set for the roadway, cement pavers put in place, and then grass planted in the pavers. These pavers are designed to have grass growing through them so it gives a grass appearance. The roadway is for grave digging equipment only. Eric Reickel stated the road would settle and once the new grass has been established it will be cut. Eric Reickel will meet Mike Nardo on site with Dick Schaefer and a grounds maintenance person. Judy Filice and Mary Margaret Woll stated they would also look at this site. TOLLGATE DRAIN/GROESBECK GOLF COURSE Previously the Board had approved this concept as presented with minimal disruption to the golf course, Bancroft Park and Fairview Park based upon meeting the criteria of the DNR. There have been modifications to the original plan as reviewed. This is back for the Board's review. The board received portions of the Preliminary Design Report including text and maps. Pat Lindemann, Drain Commissioner, and Greg Minshall, Fishbeck, Thompson, Carr and Huber, Inc. reviewed the changes. Don Ballard, Golf Manager, also noted he had talked to consultants who have worked with these type of drains in other areas, and they have been beneficial to the golf course by actually encouraging drainage. The Board accepted the changes. No action was required on the part of the Board. GYPSY MOTH ORDINANCE - DELETED. MILLAGE REPORT Original millage handouts and fact sheets were mailed to the Board so they could review what had been presented to the public in 1990. An update on millage spending was also mailed. Dick Schaefer was available to answer questions and Park Board Minutes - September 21, 1994 3 review the update. Some things had been held from years they were projected to later years to qualify for grants. Mary Margaret Woll stated the intent of the millage was for improvements not maintenance and this is misappropriation of funds. Dick Schafer stated the department asked for $82,600 in repair and maintenance projects out of the general fund for 1994-95. These were not approved by Council. Therefore, it was requested out of millage as these repairs must be made. Two other items for the Community Center Study and the Pool Study were red-lined and we must justify the need now. Judy Filice stated the Board should remind Council that we are opposed to having the millage money spent on maintenance, and if millage funds are to be spent at various facilities, the department needs evaluations of these sites. Mary Margaret Woll questioned the need for so many studies when some needs are apparent. Eric Reickel stated the general needs must first be identified and then problems identified. Mary Margaret still felt Ward 1 had been neglected. FIVE YEAR PLAN - Board will be contacted to participate in process. SURPLUS PROPERTY - No recommendations. DIRECTOR'S REPORT Community Center Grant-It came to our attention the City of Grand Rapids received a million dollar grant from the Department of Commerce for an urban grant to enhance the zoo to help with crime in the urban area. We are applying for $2.5 million to upgrade the three community centers. Potter Park Zoo Hours-Winter Hours are 9:00 a.m. to 5:00 p.m. Golf Income Statement 1993-94 had been mailed to Board Members. Park Maps/Brochures and Community Services Guides were available to Board Members. Meeting adjourned. * Park Board Minutes October 19, 1994 MEMBERS']V SMT: George Harlow, Judy Filice, Wilbur Howard, Sally Laurion, Gin+" t� . i John Pollard, Mary Margaret Woll t:t o r,k '� MEMBERS ABSENT: Barry Crown (excused) UP, " SiNG CCITY l.IERI 4th Ward Representative - Vacant Position OTHERS PRESENT: Mary James; Denise Lynch, Coordinator of Special Services, 'Murdock Jemerson, Manager of Leisure Services, R. Eric Reickel, Director of Parks and Recreation CALL TO ORDER: 7:40 p.m. , Scott Center, 125 W. Main APPROVAL OF MINUTES Mary Margaret Woll moved the minutes of September 21, 1994 be approved as presented; seconded by Sally Laurion. Motion carried. Other department advisory group and friends group minutes accepted. PROBLEMS AT GIER Judy Filice questioned Murdock Jemerson as to the problems with softball at Gier. Murdock Jemerson explained it was an issue of scheduling. The Advisory Board operates the concession stand at Gier. The Board is concerned there are not enough games scheduled to operate and make a profit. Murdock will be working with Tony Noyola, Lifetime Sports Supervisor, to review the issue. Some teams do not want to go to Gier and would rather play at a closer neighborhood field. WONDERLAND OF LIGHTS POTTER PARK ZOO - SUBSTITUTE FEE Zoo fees are $1.50 per car for vehicle entry and $2.00 for adult and $1.00 children's admission to the zoo. During the Wonderland of Lights last year a flat fee was charged per car and it was distributed one-third to the Zoo Society and two-thirds to the Potter Park Zoo Capital Improvement Account after payment of collection expenses. A draft resolution recommending this change in fee and distribution of revenues was presented. The per vehicle fee this year would be $4.00 and would begin November 19, 1994 and run through January 1, 1995 from 5:00 p.m. to 8:00 p.m. There have been many new lighted attractions added. Mary Margaret Woll moved the Board recommend to the Mayor this resolution be forwarded to Council for approval; seconded by Wilbur Howard. Motion carried. LEISURE SERVICES ACTIVITY/PROGRAM REPORT Murdock Jemerson, Manager of Leisure Services, introduced Denise Lynch, Coordinator of Special Services, and distributed information to the Board. These packets will be referred to Council. Murdock requested the Board review the document and contact him with comments or questions by next Wednesday. Included was the summer recreation survey taken to help us be more responsive to the customers who use our services. This survey was focused towards teens. Staff Park Board Minutes - October 19, 1994 2 solicited input from Eastern, Everett, Sexton and Otto. There were 954 surveys collected. As a result of this survey, the department needs to look at changing our service hours. We do not have much early and late evening programming available. Some programs were established for teens this summer due to the Neighborhood Grant Program. Murdock covered some of the new initiatives as well as programs offered this summer including Concerts in the Parks, Neighborhood Recreation Sports Program (in conjunction with the Lansing Neighborhood Council) , expanded Kids Camps for teens, contracting with Brotherhood Against Drugs (BAD) to offer Midnight Basketball at Kingsley and Gier, Camp Adventure (in cooperation with Ingham County, VISTA, LPD), Kids Camps, Fenner Nature Center, Lifetime Sports and Turner-Dodge History Camp. Judy Filice moved the Board receive this document and recommends that it be forwarded to the Mayor after editing to be referred to City Council; seconded by Mary Margaret Woll. Motion carried. Denise Lynch presented a slide show of summer activities for the Board. STATUS REPORT ON COMMUNITY CENTER GRANT SUBMISSION Staff has contacted the agency once regarding this grant and we are still in competition. SURPLUS PROPERTY BALLOT A ballot had been distributed and the information gathered will be used for the five year plan recommendations. Judy Filice questioned Willoughby Parking being listed as surplus property. She remembers the conversation on the tour as being it would be held until it could be surveyed as to flora and fauna. Paul Dykema, Forester, and Clara Bratton, Naturalist, will tour the park in the spring to determine what is there. The City ended up with so much property because the city accepted any unwanted property for many years. Now this is not the case. RIVERTRAIL - ISTEA GRANT - UPDATE When Consumers met with our staff it was never an issue of safety/security for the trail being on the opposite site of the river--that is not a valid reason. Consumers had expressed the need for more space for parking and possible expansion. The way the case was presented, as a simple security issue, was not how it was represented to department staff. Consumers has a high pressure valve which comes out on that side of the river and would prefer people not be close. Staff is recommending to redirect our effort towards extending the trail from Elm to River Point Park to Moores River Park and the Mayor agrees with this philosophy. This would require a change of intent from the Michigan Department of Transportation for use of the ISTEA Grant. Council had approved moving in this direction several months ago when they rejected the easements. In a preliminary conversation with MDOT it should not be a problem. MOORES RIVER DRIVE RIVER BANK Judy Filice inquired about the river bank along Moores River Drive. Eric Reickel stated next fiscal year the department will be recommending to the Board another Park Board Minutes - October 19, 1994 3 ISTEA or Land Trust Grant application to improve the bank along the river between Moores River Drive below Frances Park. It is eroding. This development could include a pull-off and fishing piers. In combination with the grant to improve Grand River Park and Frances Park and with this type of a pull-off, it could be a beautiful link. INFORMATION Information was mailed to the Board including letter to Felix Ingram/Glen Eden Park, Minor League Baseball Team News Release, Biggie Munn Park Sale/Trade Ballot Language. Apple Butter at Fenner was last weekend. The rededication ceremony on October 7 went wonderfully. Mrs. Fenner attended. Mary Margaret Woll updated the Board on Project Play as she has been very involved in this project. Play equipment has been selected for Hunter, Frances, Davis and Washington Parks. The collaborations between parks and schools seem to be going very well. George Harlow welcomed Mary James to the Park Board. Mary James has been recommended by the Mayor to fill the Fourth Ward slot. Final approval should be Monday October 24, 1994. Evergreen Cemetery Complaint of Mr. Nardo - Mr. Nardo visited the Park Board in September concerned about the pathway condition in Evergreen. Eric Reickel explained he thought the entire pathway had been redone, graded and seeded. This was not the case. The entrance of the two service roads had been improved but the ruts further down had not been touched. Staff did meet on site with Mr. Nardo and presented what would be done. Mr. Nardo seemed to be pleased. BOARD MEMBER COMMENTS Sally Laurion requested Ingham Park weeds be trimmed by the sign. Wilbur Howard commented this summer Mrs. Flagg came in and expressed concerns over the cemetery and her feelings that there was discrimination. Mr. Howard investigated this claim. He spoke with Mr. Riley and his son from Riley Funeral Home also with several long-time members of the Lansing community. As he understands it, most of the blacks are buried in one section at Evergreen because most blacks buy one grave site rather than invest in more than one grave. This is self-segregation, but is not the fault of our staff. Mary Margaret Woll noted the first black undertaker in Lansing bought a section in Evergreen and sold the lots. Judy Filice received complaints regarding the Hmong New Year Celebration in early October at Frances Park. She has also received complaints about the noise of church group revivals in the park and the Concert in the Park. The sound system at Frances Park should be adjusted to fit a neighborhood park to prevent the extremely loud noise from coming into the neighborhood. The same intensity of noise coming into the neighborhood occurs when there is a revival or band concert or a celebration. Further, the Hmong New Year is a celebration that has increased in volume enormously over the past three years. It is a national event for the Hmong with people coming from all over the U.S. to celebrate. Frances Park is not equipped to handle the numbers of people who use the facility. She suggests approaching the Hmong organizers to move this event to another park such as Louis F. Adado/Riverfront Park. When there are large events, port-a-johns must be supplied, and the rose garden should be protected. This group understands they are making a lot of noise but it is their "big" festival. Adjourned at 9:20 p.m. * Park Board Minutes November 16, 1994 MEMMr_�t�r-��tC' f1 -ER.S P44LSENT: George Harlow, Barry Crown, Wilbur Howard, Mary 4 �^ James, Sally Laurion, John Pollard, Mary Margaret Woll Fy��R ;iA Judy Filice (excused) OTHERS PRESENT: Gerald Brady, Curator/Manager of Potter Park/Zoo, Dick Schaefer, Landscape Architect, R. Eric Reickel, Director of Parks and Recreation CALL TO ORDER: 7:26 p.m. , Scott Center, 125 W. Main APPROVAL OF MINUTES Mary Margaret Woll moved the minutes of October 19, 1994 be approved as presented; seconded by Barry Crown. Motion carried. Other department advisory group and friends group minutes accepted. DISPOSITION OF BISON AT FENNER Gerry Brady, Curator/Manager of Potter Park/Zoo spoke to the Board. Over the years several species have been at Fenner. Now the bison is the only one left and this herd animal has been alone for several years. Mr. Brady is proposing moving the bison to the Brezzy Hill Buffalo Ranch in Fife Lake, Michigan. Several ranches were researched and a film was shown regarding the Brezzy Hill Buffalo Ranch. Eric Reickel did meet with Mrs. Carl Fenner and her daughter and they are in agreement with moving Elvis, the bison, to this ranch. Even though the bison has been solitary for many years, he is expected to adapt easily to a herd if there is no other bull present. The owner of the ranch is willing to sign a contract that Elvis the bison will stay at the ranch until he dies from natural causes. There are safety concerns with Elvis at Fenner and Potter Park zookeepers must make a trip to Fenner every day to feed and water Elvis. There is a problem with the electricity now which will cause a water problem. Elvis is a herd animal and if he is to be moved, a move to other bison would be better. The Board discussed the public relations aspect. Public education is the key and George Harlow suggested following the same path of educating the public as was taken when Tombi the elephant left. Barry Crown moved the department recommend to the Mayor that Elvis the bison be relocated from Fenner to a location where the animal will be appropriately cared for and its best interests provided for; seconded by Mary Margaret Woll. Motion carried. BUDGET REVIEW SCHEDULE The board discussed the proposed dates and times. The board will meet at 7:00 p.m. on Wednesday, November 30 (Scott Center) ; Thursday, December 8 (Scott Center) and Wednesday, December 14 (4th Floor City Hall Conference Room) . There will be no Board meeting on Wednesday, December 21. Park Board Minutes - November 16, 1994 2 The basic flow of budget preparation is as follows: the department presents, the board reviews and makes a recommendation to the Mayor, the Mayor makes a recommendation to Council. Council adopts a budget. Wilbur Howard would like to know what the current operating budget is in advance of the next meeting. The Director will also forward expenditure and revenue sheets for this year. CAPITAL IMPROVEMENT PROGRAM The Board reviews the proposed CIP Projects and makes a recommendation to the Mayor who in turn makes a recommendation to Council. There are millage and non- millage funded projects listed. This is the fifth year of the millage. Lengthy discussion followed. Mary Margaret Woll requested items be removed from the proposed millage list and the funds designated for community center improvements for the existing centers which are not up to expected standards. If we cannot take care of what we have, we should not build more. She is not excited over a new zoo entrance or ball diamond lights when the community centers need the funding. Eric Reickel noted there is $1.5 available in this year's millage. The department has tried to abide by the established schedule. Council established that .29 percent of the millage every year goes to the zoo. Eric Reickel stated Ms. Woll has a valid point. The entire millage program was actually a ten year program, not a five year program. There are two major projects that must be dealt with in the next five years including the improvement of the three community centers and the two swimming pools. This should be the anchor to the promotion of the next five years of the millage. Barry Crown stated the Board has known all along that we were going back to the public for the renewal of the millage. While we may believe there are higher priorities for spending the millage money than others, the items must appeal to the broad base of the community. Baseball diamonds are very important to young families who want to have these activities for their children. Potter Park Zoo is the key in the previous millage. We got the original millage because we sold the zoo improvements. Mary Margaret Woll disagreed and stated the group "hung our hat on the community centers." She stated she started this millage and was chairman to get the eastside taken care of. George Harlow was concerned by Ms. Woll's sole commitment to the recreation centers. Statistically, the ball diamonds are in greater demand for the area youth. Mary James commented was concerned with what our market is as the department does not have a target market. She suggested backing up our public perception by getting information from Kolt and Serkaian. We should see what people are saying what is important to them. She isn't opposed to centers or ball diamonds. Eric Reickel stated the Capital Improvement Program based upon the millage is trying to fulfill a contract in relation to items presented in the material submitted to the public for the millage vote and the information for the five year plan. This FY 96 CIP list is to try to take care of the majority of these things. It had also been noted that when monies were available to leverage the park millage, we would make every effort to do that such as with Grand River Park. Park Board Minutes - November 16, 1994 3 Mary Margaret Woll stated this is all fine but about six months ago the Director told her there would be a study done on Foster. Eric agrees and there have been various studies. She cannot take this millage back to the Eastside. Eric stated as part of the CIP recommendation for last year $50,000 was recommended for studies to look at all three community centers and also money to look at the swimming pools. The Council Ways and Means Committee took those out of the budget without input from the department. They felt there were building inspectors in the city that could do this and we shouldn't be spending millage money on studies. We approached Planning and Community Development and asked if they could do the study. They responded they could not do this. We now have a request before Ways and Means asking that this be put back on the agenda and approved so we can proceed with this study. The Director is trying to prepare to use the centers and pools as the major thrust to get this millage renewed. However, if we took all 1.5 million and put it into each building, we could make an impact and not do any of the other projects. Mary Margaret wonders why a center should be built in the south side when the one on the east side is going to fall down. Eric Reickel stated he too has been concerned that there is direction for a fourth center while in essence we cannot take care of the three we have and that once the center is built, staffing will still be an issue. This has been brought to the committee's attention but is not a concern for the majority of the committee. Wilbur Howard is also concerned we will build a building and will not be able to staff it much like the prisons. Mary Margaret doesn't want another new thing built until other areas are up-to-date such as Frances Park with fountains that work and accessibility. Barry Crown stated he agrees but the $394,000 has been mandated by Council Resolution as noted. Mr. Crown noted the Board seems to be in agreement regarding a southside community center. If this is the case, the Board should make the effort to lobby the Council and the Mayor to tell them the Park Board does not support this and explain why. Sally Laurion stated there is the Veteran and Senior Group who are looking for a south end site. There is an adamant group eager for this development. Barry Crown moved the millage funding be approved as presented with the exception of all millage funding that has been set aside for the southend community center be used to repair, restore and enhance the three existing community centers. If a southside community center is deemed to be desirable, those funds be appropriated from a renewal of the millage. Wilbur Howard seconded the motion. Discussion followed regarding the zoo entrance. Mary Margaret Woll wanted the funding to go to community centers. If it could not be moved to community centers she felt the $394,000 might as well be appropriated to the zoo. Mary James requested the Potter Zoo Entrance Plaza be retitled Educational Plaza. Wilbur Howard feels we cannot get the participation at some sites as they aren't open long enough to get things accomplished. It also involves having staff available. Motion defeated. (yea-2, nay-5) Mary James did not vote for the motion because she felt it was too exclusive and she doesn't feel the only thing needing fixing are the community centers. We need to hear other priorities. George Harlow feels that community center money should be used on community centers. Barry Crown stated the centers have a strong following in Council and to ask Council to divert money from a project they have approved from the millage, they are more likely to do it for existing centers rather than pool Park Board Minutes - November 16, 1994 4 liners or radio systems, etc. Mary James wondered if there was some other south end priority that had an aspect of community to use some of these funds. Ms. Woll did not vote for the motion because she doesn't approve of the projects. Wilbur Howard wondered how much money was involved in repairing the centers. Eric Reickel stated as an example, it will cost $144,000 to install a new Kingsley gym floor. The Director noted the public voted for a five year millage to do park improvements throughout the city and these are part of what is on the list with some additions. There is no reason not to continue with the list in this last year. Barry Crown noted it would be difficult to renew a millage if all these things were eliminated. Ms. Woll's observations may not be that far off but the public needs a reason to vote. Barry suggested the board vote on the issues separately if that is what Ms. Woll prefers. MILLAGE FUNDING DESIGN CONSULTANT $100,000 The Park Design Staff (1 Landscape Architect) has not been able to keep pace with the implementation of the millage projects. A design consultant that can be assigned projects as needed and can contract specialists will resolve this back log of projects. This will be a continuation from the previous two years. Barry Crown moved the design consultant be approved; seconded by Mary James. Discussion followed. Motion carried. (yea-6 nay-0, abstain-1) SOUTH SIDE COMMUNITY CENTER $394,000 With two community centers in the north and central sections of the City, a south end community center is needed to service this area and other special user groups. This amount has been mandated by City Council resolution. Barry Crown moved the south side community center $394,000 and all other encumbered millage funding set aside for the south side center not be used for that purpose but that the fund be used for the renovation and repair of the three existing community centers. No support. Barry Crown moved that the south side community center $394,000 be approved; seconded by Mary James. Motion defeated. (nay-5, yea-1, abstain-1) GRAND RIVER PARK (match) $ 32,400 Major improvements are proposed which include renovation of the launching ramp/piers, parking lot, and construction of a new restroom building. The City has received initial approval for a boat grant of $245,000 and possible gift from the Board of Water & Light for $48,600. $32,400 is required to fulfill our match requirements with the State. Barry Crown moved that Grand River Park match be approved; seconded by Sally Laurion. Motion carried. (yea-4, nay-0, abstain-3) Park Board Minutes - November 16, 1994 5 DAVIS PARK YOUTH BALL DIAMONDS $120,000 Existing youth diamond is not lighted. We are proposing to move the youth diamond to the west side of Davis. The existing field will be expanded and lighted. Existing facilities do not meet current demand. Barry Crown moved that the Davis Park Youth Ball Diamond proposal be approved; seconded by Mary James. Discussion followed. Motion carried. (yea-5, nay-1, abstain-1) FRANCES PARK (match) $ 75,000 Most of the main infrastructure and park improvements were completed in the 1950's. These facilities have reached a point of being restored, demolished, or being maintained at great expense. Improvements would consist of parking lot replacement, overlook and pavilion restoration, landscaping and sidewalks. This is the Land and Water Conservation Fund grant. Barry Crown moved the Frances Park match be approved; seconded by Sally Laurion. Motion carried. (yea-6, nay-1, abstain-1) POTTER ZOO EDUCATIONAL PLAZA (phase II) $500 000 Master plan and development drawings are to be completed by Spring of 1995 for zoo entry area. Design elements include a plaza, education building, zoo administration offices, admissions area and animal exhibits. Zoo attendance has continued to increase with the advent of new exhibits and recently enacted a marketing plan. The present facility is inadequate in providing needed services to the staff and visitors alike. These additional funds would be added to the $500,000 currently budgeted. Barry Crown moved the Potter Park Educational Plaza be approved; seconded by Mary James. Motion carried. (yea-4, nay-2, abstain-1) Sally Laurion questioned Mary Margaret Woll as to why she was not voting. Ms. Woll replied she did not think it was worth it. MT. HOPE CEMETERY FENCE $ 20,000 Replace broken old fencing. Fence posts are rusting and sections have fallen down. Barry Crown moved that the Mt. Hope Cemetery Fencing be approved; seconded by Sally Laurion. Motion carried. (yea-6, nay-0, abstain-1) LAND ACQUISITION $ 60,000 Funds are needed for the acquisition of lands and easements along the Grand River. This will allow for the extension of the River Trail from Cooley Gardens south and west to Moores Park. Barry Crown moved that the Land Acquisition proposal be approved; seconded by Wilbur Howard. Motion defeated. (yea-3, nay-3, abstain-1) Park Board Minutes - November 16, 1994 6 WASHINGTON ICE RINK $274,000 The Washington Ice Rink, built in 1975-76, is in need of repairs and upgrade to meet the current demands. The building requires alternations to accommodate the hockey needs and general public use. Additionally accessibility requirements will need to be complied with. Barry Crown moved that the Washington Ice Rink proposal be approved; seconded by Sally Laurion. Motion carried. (yea-6, nay-0, abstain-1) COOLEY GARDENS STORAGE BUILDING $ 20,000 Renovation to existing storage building is needed to extend its life and prevent costly repair. Barry Crown moved that the Cooley Gardens Storage Building be approved; seconded by Sally Laurion. Motion carried. (yea-6, nay-0, abstain-1) Barry Crown moved that any millage funding for the southend community center and the land acquisition item of $60,000 be used for the renovation and repair of the three existing community centers; seconded by Mary James. Motion carried. (yea-4, nay-2, abstain-1) NON-MILLAGE FUNDED CIP PROJECTS Mary Margaret Woll left the meeting. Eric Reickel explained these projects are being submitted without a designated funding source. If a dollar amount is provided by Council, we will prioritize projects. It was recommended the Board just receive the project list. WASHINGTON SEWER SEPARATION $ 40,000 Ice Rink and restroom lines are presently connected making sewer separation necessary per law. SCOTT CENTER BUILDING RESTORATION $300,000 Scott Center has continued to deteriorate and maintenance costs have continued to rise. Restoration is needed to reverse this trend. WESTSIDE LIGHTING $ 60,000 Installation of lighting on the diamond at Westside Park is needed as it is presently unlit. This will also allow for extended play and use of this facility. WASHINGTON MALL $ 80,000 Mid-level lighting along the Mall is old and many globes are missing. With repair parts unavailable, the replacement of this lighting is needed ($50,000) . Replacement of uneven concrete and brick paves is needed to insure a safe condition ($30,000) . HUNTER POOL LINER $ 18,000 Sections of the fiberglass laminant liner have separated from the pool foundation. Many cracks have become evident and pose safety hazards. Park Board Minutes - November 16, 1994 7 MOORES POOL LINER $ 20,000 As with Hunter, the same problems are apparent with the laminant separation and potentially dangerous cracks. RIVER TRAIL - SAGINAW TO KALAMAZOO $ 50,000 In response to citizen complaints, the River Trail from Saginaw to Kalamazoo is in need of repaving and widening, as it is presently cracked, uneven, and unsafe. OAK PARK MAINTENANCE COMPLEX $ 1,500,000 Demolition and replacement of storage buildings is required ($450,000) , as well as the expansion and renovation of the annex building (old Vector Building) . The construction of other improvements include trash dumpster pad, fuel storage tanks, upgrade offices, replace garage doors, paint garages and other building alterations. GROESBECK GOLF COURSE $ 70,000 The existing gravel lot needs to be regraded, graveled and paved ($60,000) . Construction of new tee complex at #8, and new forward tees at 3,7,9,11 and 15 are needed ($ 10,000) . WAVERLY GOLF COURSE $ 45,000 The parking lot and entry drive has to be designed, graded and paved. Six tees need to be regraded, seeded and have irrigation installed. RED CEDAR GOLF COURSE $140,000 The antiquated manual irrigation is to be replaced with an automatic system for this nine hole course. PAVEMENT REPAIRS $ 80,000 Many roads and parking lots need to be topcoated, patched or removed and replace throughout the system. Bancroft, Miller Road, Sycamore are some locations to name a few. REASONER PARK $ 45,000 Old picnic shelter was removed. New shelter is needed to replace the old one. RADIO SYSTEM $170,400 Parks and Recreation 800 MHz radio system needs to be replaced. We are not in compliance. John Pollard commented that the River Trail is already falling apart as noted. John Pollard moved to receive the list of non-millage funded projects for information only; seconded by Wilbur Howard. Motion carried. (6-0) EQUITY GRANT PROPOSALS FOR 1995 The Parks and Recreation Department is competing with other agencies within the City for these funds. The Arts Council, Friends of Cooley Gardens, the Garden Club, Potter Park Zoological Society all have received funds from this program. These do not always come before the Park Board. Sometimes our lead time is too short. These funds are historically related to history, art and culture with only certain projects qualifying. The following projects are recommended: Reutter Park improvements ($25,000) , Turner-Dodge House renovations to roof/structure Park Board Minutes - November 16, 1994 8 ($55,000) , Potter Zoo Camel Exhibit ($20,000) and Potter Zoo Aviary and Duck Pond Exhibits ($25,000) . Barry Crown moved the four Michigan Equity Grant proposals be approved as presented and recommended to the Mayor; seconded by Wilbur Howard. Discussion followed. Motion carried. COMMUNITY CENTER GRANT SUBMISSION - No response as of today. RIVERTRAIL - ISTEA GRANT The Director met with representatives from MDOT as we have asked for a change of intent to go from the north to go to Moores Park. MDOT has tentatively approved the change to extend the trail to Moores Park. CREGO PARK UPDATE The $8 million project has been completed with the exception of seeding to be done this coming spring. There will be a press conference on site on Tuesday, November 22. This park has been closed for several years due to hazardous waste being present. INFORMATIONAL ITEMS Items were mailed out with member packets on the Barb Dean Tot Lot Dedication 11/5/94, Turner-Dodge Upcoming Holiday Events, Updated Board Membership List, and a reminder the Wonderland of Lights Celebration begins 11/19/94. The next meeting will be Wednesday, November 30 at 7:00 P.M. at Scott House. MEETING ADJOURNED 9:40 P.M. * Park Board Minutes November 30, 1994 MEMBERS PRESENT: George Harlow, Barry Crown, Jurd�r• Filice.l,=-Mary James, Sally Laurion, John Pollard, Maryi M rar'garet�Woll MEMBERS ABSENT: Wilbur Howard (excused) LANS1INv CITY CLERK OTHERS PRESENT: Jack Siebold, Lansing Youth Recreation Fund Executive Director; Carol Abbott, Business Administration Supervisor, Don Ballard, Golf Manager, Gerald Brady, Curator/Manager of Potter Park/Zoo, Phil Dorland, Deputy Director, Tim Simon, Garage Supervisor, R. Eric Reickel, Director of Parks and Recreation CALL TO ORDER: 7:07 p.m. , Scott Center, 125 W. Main LANSING YOUTH RECREATION FUND Jack Siebold, Executive Director of the Lansing Youth Recreation Fund, spoke to the Board. LYRF still strongly supports what the Parks and Recreation Department is doing for the community of Lansing and will continue to give to the Department. Most of the funding from LYRF comes from the Magic Johnson Golf Classic and LYRF expects the same amount of funding this coming year. Mr. Siebold stated LYRF would be offering support in the next millage campaign as in the past and distributed brochures regarding LYRF. Mr. Siebold also commented on the Summer Program Report for 1994 prepared by Murdock Jemerson. It is seldom such a comprehensive document is received. George Harlow thanked Jack Siebold for attending the meeting and offering support. The Board appreciates all LYRF does. APPROVAL OF MINUTES MOTION: Mary Margaret Woll moved the minutes of November 16, 1994 be approved as presented; seconded by John Pollard. Motion carried. Other department advisory group and friends group minutes accepted. BUDGET REVIEW Eric Reickel introduced staff present to review the budget. Phil Dorland distributed an overview of the budget process and explain staff would be presenting their operation and explaining their responsibilities. Mr. Dorland briefly explained what was included in the packet. This will give the Board a fuller picture of the entire process. It is important to understand that the Department is instructed not to include new or expanded requests in the base budget. These are presented separately. Staff will review new programs with the Board. A listing of these will be available for the Board to act on at the December 14 meeting. Mary Margaret Woll recommended Board Members attend at least some of the Council Budget Hearings. They are the Board Members' chance to bring projects to the attention of Council. This gives a better understanding of the budget process. Barry Crown and Judy Filice arrived (7:30) . Park Board Minutes - November 30, 1994 2 Phil Dorland reviewed the budget resolution adopted by Council last May noting items that pertain to the Parks and Recreation Department. Judy Filice mentioned the wedding fees at Frances were too low at $75 and questioned the sites for possible outdoor ice rinks. Bancroft, Comstock, Ingham and Sycamore are sites being considered. George Harlow mentioned Quentin but there is no building there. Mary James suggested St. Joseph. Phil Dorland noted that this site was not as well used previously. (This subject is discussed further later.) Phil Dorland also mentioned building maintenance is not in the Parks and Recreation base budget. It is in the Public Service Department. It has been there for about 15 years. There is a certain amount of money set aside and priorities are set with city buildings, including fire stations, police building and city hall. Carol Abbott, Business Administration Supervisor, spoke to the Board regarding the administrative section of the department and the cemetery administrative operation. Ms. Abbott distributed a handout and discussed administrative position duties and reviewed cemetery services provided, revenues and expenses. Cemetery revenues had increased this year but the perpetual care interest has dropped again and the expenses have increased. In FY 93 the deficit was $417,791. In FY 94 the deficit was $458,746. It is increasing continually. The estimated deficit for FY 95 is $492,000. Discussion followed on lots available for sale. Ms. Abbott presented fee increases to the Board to raise the interment fee (opening and closing costs) . These fee increases were recommended by the Cemetery Consultant Report. This will not solve the deficit problem but will put our fees on the same line as others. Resale policy is the City resells the lot for the current rate and keeps 20 percent. MOTION: Judith Filice moved the Cemetery Enterprise Fund Schedule of Fees and Charges for Services be recommended to the Mayor for adoption for immediate effect; seconded by Mary Margaret Woll. George Harlow was concerned the revenue increases will decrease the general fund subsidy and does not want fees increased if the cemetery fund will not profit; government functions are not meant to be competitive with private enterprise. Staff requested fees be increased so the taxpayers are not subsidizing this operation as heavily. With this increase, our fees will still be lower than others in the area. A great percentage of the cemetery users are non-residents. Mary James questioned what year Council created the Cemetery Enterprise Fund and what the resolution stated. She is interested in seeing what the original intent was and then make a decision on this request. Judy Filice also stated the board could generate language to Council that the Board is concerned that the revenues generated by the cemetery fund will be used solely to maintain and to lower the cost of maintaining the cemeteries. Eric Reickel noted the cemeteries will not receive money back from this increase as they are not making a profit and require a general fund subsidy. This will simply lower the general fund contribution from the city. Raising these fees will increase revenues approximately $20,000 in one year. The cost of doing business for these three cemeteries raises at least that much per year, so we will be holding off having the general fund contribution increase. Mary James noted that the larger the general fund, the more money we have for capital improvements. Motion carried. (yeas-5, nays-1 Harlow, abstain-1 Pollard) Park Board Minutes - November 30, 1994 3 The Board thanked Carol Abbott for her presentation. Tim Simon, Garage Supervisor, spoke to the Board regarding the Oak Park Garage Operation. This garage operates in support of the department managing the department's equipment fleet which includes 69 licensed large units, 57 non-licensed large units, 6 licensed small units and 299 non-licensed small units used by all divisions. This also includes the operation of the supply crib. This section also does welding, cutting and fabrication throughout the department. Small equipment is repaired from other departments of the city at this location. The operating budget for this section is currently $131,300. This includes the general fund and three enterprise funds. Staff is constantly researching new equipment supplies and vendors to fit into current work programs. Currently he has proposed equipment purchases of $590,854 for FY 95-96. Proposed for this year are equipment purchases of $434,814. Mr. Simon is also putting together suggestions for revising the Oak Park Complex for expansion including building a new covered storage for vehicles, demolition of one storage building, replacing it wit a new storage building and the expansion of the Garage and Annex Building to increase production from Oak Park. The equipment is not being replaced as needed. The entire City is suffering the same problem. The radio system must be replaced. Mary Margaret wondered what the wish list is. Tim explained there is a replacement cycle for every piece of equipment. Most of the vehicles are '80 or 181. This is equipment to maintain the current level of service. Eric Reickel mentioned that equipment replacement should be included in the millage. Judy Filice stated specific examples should be presented such as the sound system. Lengthy discussion followed regarding Judy Filice's question of who resurfaces soil when equipment has been sent in when the soil has either been soft or has been damaged. This is the grounds maintenance staff. Judy stated the eastern end of Frances Park was very damaged last year. Phil Dorland noted there is one person left on staff (after the budget cuts) who is responsible for landscape cleanup. Eric Reickel requested the department be notified if board members are aware of damage/problems at a park location. Mary Margaret Woll stated there is one painter left for the entire city. George Harlow wondered if there were any.other questions on the garage operation. He thanked Mr. Simon for his presentation. Don Ballard, Golf Operations Manager, Golf/Washington Ice Division spoke to the Board. During the 8 months of spring, summer and fall, staff runs the 4 golf courses. The courses are used by approximately 140,000 customers each year. Last FY revenues of approximately 1.1 million dollars were generated with an operating budget of 1.25 million dollars. The fee structure (weather permitting) should recover all costs of the operation. The weather has been very cooperative. The mandate in preparing our fee structure is to recover all costs. The other 4 months of the year, the staff operates the Washington Ice Rink which is an artificial ice rink. It opens the Monday after Thanksgiving and closes the first weekend in March. Attendance last season was approximately 21,000 public skaters with 370 group rentals. Revenues are about $68,000. This is one third of the general fund budget cost. It costs three times as much to operate as it takes in revenue. Mary James asked if we wanted more of these. Eric Reickel explained the thrust is for natural rinks presently but there will be no fiscal return whatsoever because there is no ice skate rental. Park Board Minutes - November 30, 1994 4 Lengthy discussion followed on outdoor ice rinks. George Harlow stated it may just be wishful thinking. Judy interjected it is not wishful thinking in Mason as certainly it is an actuality there. It is provided in Mason and why not use the ideas they use for naturalized skating. The Director explained the Mason and Ingham County have a joint venture at Raynor Park. The City maintains it Monday through Friday and the County operates it on Saturday and Sunday. George Harlow stated the City of Lansing used to have 16 rinks and it cost $16,000 before the first skate touched on them. Judy Filice stated that is not a naturalized site--that is an artificially maintained site. Naturalized sites are created with liners. It is different from what was used 15 years ago where you pay someone to stand there with a hose. It is a pond in the summer and a skating rink in the winter. She wondered why no one could pick up the phone and call our colleagues in Mason and ask how they do it. Eric Reickel noted he had stated earlier he talked to Bob Moore in Mason and Mr. Moore is sending information. Judy Filice stated she is just suggesting it is a possibility. . .with the new technology it is not too expensive. Barry Crown wondered if anyone has explored how the neighborhood rinks would compete with Washington Ice Rink. A 20 percent loss in revenue is expected. Judy Filice disagreed as we will be teaching our children to take advantage of winter sports. Encouraging them to skate will encourage them to use the enclosed rink at Washington Rink. The memories of the public who have lived here over 15 years include wonderful memories of the ice rinks. We have drug our heals long enough. The Director stated it is unfair to staff to accuse staff of dragging our heals. We have been on a tremendous downward spiral for years. Over a period of time year by year, we have had to cutback and cutback. We have tried to identify those activities with the most benefit for the least cost. People talk about natural ice rinks in the winter and summer playgrounds in the summer. Kris Nicholoff and the LYRF initiative were a result of playground cutbacks. At one point there were 64 summer playgrounds in this city. Services have been lost year by year by year. Ms. Filice stated just one additional ice rink is needed. George Harlow explained there cannot be just one. There must be one in every Ward. Barry Crown noted this is something totally dependent on weather. Money can be invested on something that reaps 10 days of skating or less. It is totally weather dependent. Ms. Filice again stated we are still thinking about the hourly paid guy sitting with a hose putting the water on the rink. That is not what the 21st century technology is. It is not as expensive as we think. George Harlow feels bond issues will kill this city. Judy feels the alienated children and young people who have been neglected with a deteriorating recreation program will destroy this city. John Pollard wondered what would happen with the Solomon Pits. Judy Filice wondered if there are after school hours for opening skating. Don Ballard responded on Wednesdays from 4:15 to 6:00 p.m. Don also reported the Lansing Neighborhood Council will be working with the Ice Rink to bring community groups in on a reservation basis so we don't end up with mobs. Judy Filice asked about Community Police. Kris Nicholoff was contacting the Lansing Neighborhood Council. Park Board Minutes - November 30, 1994 5 Gerry Brady, Manager/Curator of Potter Park Zoo, spoke to the board. He distributed the new zoo brochure/map and an overview. Gerry reviewed the zoo staff and duties. He also noted if the zoo operation was privatized it would take much more money to make up for services received from the rest of the department and other City departments including Public Service. The park is 98.5 acres with the zoo consisting of only 18 acres of this total. The zoo operates under the standards of the American Zoo and Aquariums Association. The zoo has over 400 exotic animals with many of these species being exotic. The Potter Park Zoological Society has been a tremendous support for the zoo. With out the Society the zoo would not be where it is today. They provide viable support in terms of education and conservation fundraising. They have four paid positions including director, secretary, business/services manager and education director. These positions are paid out of revenues they produce. They handle special events and activities and outreach programs. They handle tours for school groups. The zoo is trying to gather momentum to become a regional institution. This is a main topic of concern. This will require further discussion. Judy Filice wondered which body would be over the zoo. It would be a group of private citizens appointed by governing bodies of areas included in regionalization. Judy Filice wondered about the plans for the long term use of Bell Trails. There was a proposal generated several years ago which would expand the zoo under Clemens through Bell Trails. Mr. Brady was not familiar with this subject and deferred to Eric Reickel. The second part of the question was she's hoping a herd of European Bison could be introduced to Bell Trails to replace our neglect of installing examples of the American Bison. Gerry Brady explained we are doing a master plan to take the exhibits that we have to focus on prime real estate. This area should be shown in the masterplan. North American species is an element of that master plan whether it be bison, moose or whatever as this is a high priority for the citizens and zoo personnel. Judy Filice stated it was in the previous master plan. Gerry Brady explained the area that the North American species were to be placed is an area the DNR and laws will not let us build a viable structure in as it is not a viable area at this time with wetlands laws. The area in Bell Trails is substantially in the 100 year flood plain. Mr. Brady also explained the US Department of Interior. guidelines to have exotic animals would require us to provide mechanical services for those areas which would be electrical, water and some shelter. The zoo is requesting one more zookeeper position. Much money is being spent on overtime as it is a 7 day operation. This would be much more beneficial to ensure coverage. Judy Filice commented that the Wonderland of Lights is great. The public comments have been great. She did asked if the mobile cart was being used and it is. Contact the Zoological Society to make arrangements. John Pollard asked about the attendance regarding residents versus non-residents. Surveys done in the past indicate 50 percent of the people who attend the zoo are from outside the Lansing area. In 1991 when the admission was first collected, the attendance dropped. This has been increasing steadily. Mr. Pollard wondered about the 25,000 children attending. How many of these groups were from Lansing? Gerry Brady will have the info for the next meeting. Park Board Minutes - November 30, 1994 6 MEETING SCHEDULE FOR DECEMBER After discussion, the Board canceled the meeting on December 8. The Board determined the remainder of the information be presented on Wednesday, December 14, 1994. This meeting will be lengthy. EVALUATION OF THE DEPARTMENT OF PARKS AND RECREATION George Harlow referred the evaluation of the department to Barry Crown and asked for volunteers to serve on this committee. Adjourned 9:35 p.m. * Park Board Minutes December 14, 1994 MT MB.ERS'PRESENT: George Harlow, Barry Crown, Judy Filice, Mary James, Sally Laurion (8:15) , John Pollard, Mary Margaret Woll n<1 1VB'ERS,;� TT: Wilbur Howard (excused) ST OTHERS PRESENT: Carol Abbott, Business Administration Supervisor, Phil Dorland, Deputy Director, Paul Dykema, Forestry Manager, Murdock Jemerson, Leisure and Special Recreation Services Manager, R. Eric Reickel, Director, Steve Widder, Manager of Grounds and Landscape, Parks and Recreation Department; Cheryl Risner, Secretary to Lansing Neighborhood Council and Parks & Recreation Temporary Employee; and Flo Estes, President of Foster Center Advisory Board CALL TO ORDER: 7:00 p.m. , Foster Community Center, 200 N. Foster Mary Margaret Woll welcomed the Board to Foster Community Center and asked that the Board Members take a look around Foster Community Center and take note of some of the problems of the building. The electricity is inadequate and a 1993 list of improvements that are still required was distributed to the board. The building does have strong community support. The room the board is meeting in was renovated by a Girl Scout group. Flo Estes, President of the Foster Community Center Advisory Board, and Cheryl Risner, secretary for the Neighborhood Council and a temporary employee of Parks and Recreation, spoke to the Board. Concern was expressed over the millage money not being spent to repair the buildings. The Director noted funds were identified from the millage to determine what is needed in all three community centers to correct deficiencies. The Council Committee on Ways and Means recently redlined the study and requested that the Planning Department Code Enforcement Officers inspect the centers. These Officers have the authority to close the facility down. Currently, the department is awaiting the results of the inspections of all three centers. The original millage did not have monies identified for building improvements at any center. Gier and Kingsley did receive air conditioned gyms and heating system revisions. The millage was never promoted to be for the renovation of the community centers. The Director also noted the community center buildings are not repaired by Parks and Recreation staff. Previously repairs were handled by Administrative Services Department--Building Maintenance, and now the repairs are handled by Public Service--Building Maintenance. The City-wide priorities are not set by the Parks and Recreation Department. The Director agreed that something needs to be done or the building needs to close. APPROVAL OF MINUTES MOTION: Mary Margaret Woll moved the minutes of November 30, 1994 be approved as presented; seconded by Mary James. Motion carried. Minutes were accepted from other department advisory and friends groups. Park Board Minutes - December 14, 1994 2 BASE BUDGET (CONTINUATION BUDGET) Eric Reickel explained the first item would be the base budget presented by Carol Abbott. She will present the last fiscal year's figures and what is proposed for the coming year. Carol Abbott presented the current year's budget figures. The department's budget is under four different funds. General fund includes Administration, Leisure Services, Grounds & Maintenance, Forestry, Oak Park Garage and Washington Ice Rink. The other funds, Potter Park/Zoo, Cemetery and Golf, are enterprise funds. Revenue and expenditures were presented for each fund. This is the base budget which is a continuation of current services with the inclusion of all proposed equipment. The equipment request is never approved in total. Computer requests are now included in department base budgets. FY 96 Requests - General Fund $6,542,790 (including $650,000 in equipment) ($524,619 expected revenue)(38.03% increase from FY 94 actuals) ; Potter Park Zoo Enterprise Fund $1,739,372 ($386,575 expected revenue)(16.32% increase from FY 94) ; Cemetery Enterprise Fund $751,000 ($252,527 expected revenue)(5.59% increase from FY 94); and Golf Enterprise Fund $1,535,621 ($1,254,465 expected revenue)(34.82% increase from FY 94) . The Teamster contract expired July 1, 1994 and has not been settled. When this is settled, it is expected the request will increase. General fund revenues go back into the general fund. Discussion of subsidies and administrative fees took place. MOTION: Barry Crown moved the proposed FY 96 base budget request as presented be approved and presented to the administration; seconded by Mary Margaret Woll. Motion carried. NEW PROGRAMS Steve Widder, Manager of Grounds and Landscape Maintenance, Field Services Division, spoke to the Board regarding new programs. Requests included Extension of Seasonal Employees for park mowing, Establish an April opening for Frances Park, Increase Landscape Crew, Fund the Parks Maintenance Worker 04/300, Create a Gardener 05/400 position for Cooley/Scott, Playground Inspector/Maintenance Worker 05/400 and Natural Ice Rinks. This section handles park maintenance including swimming pool maintenance in the summer, maintenance of softball field including lining for the games, trunkline mowing, Public Service mowing, and three cemeteries and snow plowing. The bottom line is there are too many parks and too few people to maintain them in a satisfactory manner. During the past summer 3 of the 4 mowers were down for a period. This is the first time in several years the section has had the vacancies filled; however, there is one unfunded position. Seasonals never were at full staff this summer until late July. Staffing conditions are unacceptable and the workload is constantly increasing. Staff consists of 3 supervisors and 26 fulltime staff. Naturalization was discussed but if we want quality parks, we must cut back the number of parks. Discussion followed on the Landscape Crews who handle poison ivy removal, hauling topsoil, grading, seeding, fertilization, herbiciding, flower beds, etc. The crew consists of one landscape person year round and one seasonal. This person cannot handle all these duties. Steve explained even in the park system there are priority Park Board Minutes - December 14, 1994 3 parks that are the "jewels" of the system such as Potter, Cooley, Frances, Washington and Moores. Obviously more time is spent there as there is greater use. We do not intend to ignore the other parks but to some degree this happens. Extensive use areas are given more attention. Volunteer efforts were also discussed. Staff picks up trash and responds on an emergency basis to complaints. Staff must also deal with weather and equipment problems. Cooley/Scott has become a place of beauty due to the Equity grant money that has been put into the park. We are trying to keep the park at this level by having a permanent, quality person work there. A playground inspector/maintenance worker is also requested. There is one supervisor in charge of infrastructure maintenance which deals with the concept of repair such as irrigation repair, etc. Playgrounds follow in this area. We are currently a walking time bomb. Much of the equipment is a liability problem. There are two people on the infrastructure staff who inspect equipment and make proper repairs or remove it. Some of the wood equipment has rotted. We are in the process of taking out more slides. This will allow one person to constantly work with the play equipment. Now a great deal of the work is done on an emergency response basis with people phoning in problems or claims being referred from the Law Department. The mowing people are concentrating on mowing and cannot inspect equipment and also do not have the expertise. Also, the better records we maintain, the less liability we have. We currently place woodchips around the equipment at least once a year, but that doesn't meet safety requirements. Averill and Durant have the proper base underneath but the other parks do not. The two people who inspect also build for the department. The ice skating rinks are listed and have been discussed in the past. Paul Dykema, Forestry Manager, Field Services Division, gave an overview of the Forestry Section explaining they take care of all trees located along the street right- of-way, all park, cemetery and golf course trees. This is conservatively 75,000 trees they are trying to manage. In 1967 there were 37 employees (from Manager to seasonals) . This year there are 19. Programs have been cut. Construction inspection had been eliminated (although this has been reinstituted) , no vector control, no fertilization, no pest control, no consultation, no bolting of trees, reduction in new tree watering, deadwood removal program has been reduced as they now remove the entire tree. Grants have become available and therefore they are gathering information but they do not help with production. Ad Hoc Committee on Tree Preservation has made strides to improve tree care. Several Board members were on the committee. There is a resolution in process now to have the recommendations of that report be made city policy. These recommendations not only pertain to the Combined Sewer Overflow Project (CSO) but the Forestry Section in general. Several new program requests were submitted. Discussion followed on programs to improve efficiency, street lighting clearance, park hazard reduction, gypsy moth/elm, master plan and a mosquito control program. The improved efficiency program would involve another aerial tower and staff. Street lighting clearance issues generate innumerable phone calls. Staff must explain they cannot send staff out to do this as the staff must be keeping the park system as safe as possible in case of storms. Park hazard reduction takes a tremendous amount of time and the job is still not being done. The problems with trees at Potter Park were detailed to the Board previously and also discussed at length. There were crews at the Potter all summer and they are not close to being done. More crews are needed. A crew specifically for park problems is needed. The gypsy moth is creating problems in several parks with mature Oak stands. An aerial spray program is necessary. We need to be able to inspect and insure we have not missed a zone. The master plan is also a recommendation of the ad hoc tree committee. A mosquito control program is being submitted at the request of the Park Board Minutes - December 14, 1994 4 Mayor's Office. There are several types of mosquitos and a common mild pesticide would be used. This is effective in the breeding sites in the larvae stage. Particular locations would be stocked with mosquito eating fish. The main line of the program would be to use fogging machines city-wide with moderate strength pesticides. The spring mosquito is basically a forest mosquito with the breeding ground being any depressed area with significant snow melt. The summer mosquito breeds in the long grass and can produce many generations. They begin typically in mid-June. They anticipate they can knock down the population up to 80 percent. Murdock Jemerson, Manager of Leisure Service, distributed a list of 24 new or expanded programs. The summer program summary had been mailed earlier so the Board is aware of the tremendous scope of summer programming. Murdock will be preparing a brief summary of fall, winter and spring activities in the spring. New or expanded programs are requested in the area of Mystery Dinner Theaters, Victorian Valentine Dinners, Victorian Holiday Reception, National Junior Tennis LeaKue, Gym Rental Revenue for Gym Equipment, Neighborhood Concerts in the Park, and Teen History Day Camp are all programs where the revenue taken in pays for the program or the money is reimbursed to us. The Kids Camp Program was discussed. This past summer there were 18 different sites with the funding package including Community Development Block Grant Funds (CDBG) which funded 3 sites, General Fund sites 7.5, and Lansing Youth and Recreation Fund (LYRF) 7.5 sites. (The Post Oak site was shared between the General Fund and LYRF. In 1995 Lansing Township will fund half of the site. ) Kris Nicholoff has informed the Department he will redirect the LYRF funding that has been used for Kids Camp programs for three summers. Discussion of proposed Kids Camps followed. With LYRF pulling out, approximately 8 sites will be reduced. Criteria to be used will be community support and attendance figures. The bottom line is always children must be participating in the program. Pool Security Staff for both pools is being requested. The neighborhood at Hunter was discussed and an additional Lifeguard at Hunter Pool is requested. Other programs included Skate with Santa and full time Intermediate Clerk 22's for Gier and Kingsley instead of the half time clerks in place. The centers are under staffed. The new registration went very well with citizens able to call all three centers or city hall to sign up for a class. Participants could also register in person or by mail. Cheryl Risner acknowledged new registration was an improvement however the computers at the centers need to be updated to faster models. Programming at the centers is increasing but there has been no staffing increases, only decreases. The centers did have full time clerks in the past. Other requests include Senior Citizens Activity Coordinator (currently not funded) , Seasonal Sports Coordinator, Community Services Guide Increase (cost shared with the school district) , Naturalist 30 (half time) at Fenner Nature Center, Neighborhood Sports Program, Teen Pool Party, Evening Kids Camp Program, Intermediate Clerk 22 at Fenner Nature Center, Seasonal Laborer for Fenner Nature Center, Transportation for the Handicapper Program, Late Night Youth Sports Program and Intermediate Clerk at Turner-Dodge House. Other Department Requests include the Landscape Architect position being requested from the general fund; Fireworks (Donations are contributions with WVIC taking the lead. Major contributors are Kroger, Michigan National Bank and Continental Cable. This would simply put the money in the budget ahead of time so fireworks can be ordered in a timely manner. ) ; the Garage Vehicle Maintenance Worker position (currently not funded) ; and the additional Zookeeper 400 requested at the Zoo. Park Board Minutes - December 14, 1994 5 MOTION: Mary James moved the New or Expanded Program List be approved as reviewed and referred to the Mayor as part of the budget process; seconded by John Pollard. (List Attached) Motion carried. POTTER PARK LANSING RESIDENT ANNUAL MEMBERSHIP PASS Gerald Brady, Zoo Curator/Manager, has requested the current $20 Lansing Resident Membership Pass be increased to $25 and the parking not be included in the $25 membership. Discussion followed regarding the $1.50 vehicle parking fee. This parking money goes directly back into zoo improvements. MOTION: Mary James moved the Board recommend raising the Lansing Resident Membership Pass from $20 to $30 to include free zoo admission and free parking; seconded by Mary Margaret Woll. Motion carried. (6-1) POTTER PARK ZOO PARKING FEE PROJECTS FY 95-96 The parking money received at the Zoo can only be spent for zoo improvements. Gerald Brady, Curator/Manager of Potter Park Zoo, submitted a list of projects for the Board's review and submission to Council. Projects include Aviary Exhibit Renovation ($10,000) ; Camel Exhibit Renovation ($10,000) ; Perimeter Fence Repairs ($9,500) ; Post and Cable Project ($7,000); Spider Monkey Exhibit ($5,000); Fencing ($8,000) ; Bird House Roof Repairs ($6,000); Pavilion #1 Roof Repairs ($1,000); Small Moats Heat Mat Repairs ($1,500); Bridge at Dakin Street ($3,000); Pavilion #2 Ceiling Repair in Restrooms and Maintenance Building ($4,000) and Red Panda Exhibit Ceiling Repairs ($3,500) . MOTION: Barry Crown moved the projects be approved and referred to the Mayor; seconded by Judith Filice. Motion carried. COMMUNITY CENTER GRANT SUBMISSION - Still no word back from the Department of Commerce. INFORMATION Information had been mailed to the board at their request regarding Enterprise Fund Background and Frances Park Wedding Background with a map distributed at the meeting. CIP FY 96 List and Cemetery Fees Memo to the Mayor 12/1/94 were also mailed. The Director also reported the Potter Park Zoological Society will receive the Michigan Recreation and Park Association Organizational Award which is an award for outstanding service to the community. This will be presented at the annual state conference in February. Adjourned 9:55 p.m. Updated 12/07/94 PARKS AND RECREATION DEPARTMENT NEW (OR EXPANDED) PROGRAM REQUESTS FY 95-96 BUSINESS & MANAGEMENT DIVISION Administration Landscape Architect 32 56,176 Fireworks - Donations 15,000 Garage. Fund Vehicle Maintenance Worker 02/300 Position (one of two VMW positions not funded this past year) 40,574 FIELD SERVICES DIVISION Forestry Section Purchase One Aerial Tower (Rec. by Mayor's Ad Hoc Committee on Tree Preservation) 79,000 Rental One Aerial Tower (5 months) 15,500 Contract Tree Pruning of 3,000 Large Trees (2 year duration -Rec. by Mayor's Ad Hoc Comm.) 120,000 Expand Seasonal to FY90 Level (Rec. by Mayor's Ad Hoc Comm.-3 additional seasonal workers) 40,446 Crime Prevention Pruning for Street Light Improvement (2 Forestry Worker 400, equipment and supplies) 190,641 Improved Hazard Reduction Program at Patter and Other Parks (2 Forestry Worker 400 and 1 Forestry Worker 02/400, equipment and supplies) 237,711 Gypsy Moth Control/American Elm Preservation (1 Forestry Worker 02/400, equipment and supplies) 82,733 Forestry Master Plan (match funds to apply for grant) 3,000 Purchase of Training Materials and Implements under $500 1,700 Mosquito Control Program (labor, equipment and supplies) 309, 614 Grounds & Landscape Maintenance Section T Frances Park - Wages for an April Opening 1,530 Extension of Seasonal'Employees for Park Mowing (Extend 10 of 20 Seasonals one month in fall) 19,423 Increase Landscape Crew Operations (4 additional Seasonals requested and supplies) 43,080 Gardener 05/400 Position for Cooley/Scott 45,126 Playground Inspector/Maintenance Worker 05/400 45,126 Fund Parks Maintenance Worker 04/300 Position (one of two assigned to landscape maintenance) 40,574 Outdoor Ice Rinks (4) (requested per Council Resolution 706, 11/21/94) 97,400 LEISURE AND SPECIAL RECREATION SERVICES DIVISION Mystery Dinner Theaters (4) Projected Revenue: 8,960 5,743 Difference: 3,217 profit Victorian Valentine Dinners Projected Revenue: 3,600 2,701 Difference: 899 profit Victorian Holiday Reception Projected Revenue: 3,400 3,106 Difference: 294 profit National Junior Tennis League Projected Revenue: 14,875 14,875 Difference: (0) Gym Rental Revenue for Gym Equipment - requesting a restricted revenue account. 93-94 revenue generated: 2,275 -0- Neighborhood Concerts in the Park Projected Revenue: 5,000 6,203 Difference: (1,203) Teen History Day Camp (13-15) Projected Revenue: 1,176 1,261 Difference: (85) Kids Camp Program 38,484 Swim Pool Security Staff 10,080 Hunter Pool Lifeguard 5,203 Skate with Santa Projected Revenue: 675 757 Difference: (82) Full Time Intermediate Clerks (Gier & Kingsley) (1 full time position) 25,820 Fund Senior Citizens Activity Coordinator 30 (unfunded position) 51,159 Sports Coordinator (seasonal) 2,434 Community Services Guide (actual additional costs) 14,700 Naturalist 30 (1/2 time) - Fenner Nature Center (interns?) 19,407 Neighborhood Sports Program 17,224 Teen Pool Party (4) Projected Revenue: 200 4,030 Difference: (3,830) Evening Kids Camp Program Projected Revenue: 450 101368 Difference: (9,918) Intermediate Clerk 22 - Fenner Nature Center 26,263 Seasonal Laborer - Fenner Nature Center 8,481 Transportation - Handicapper Program 12500 Late Night Youth Sports Program 15,226 Intermediate Clerk 22-Turner Dodge House 26,263 PARKS AND RECREATION DEPARTMENT NEW (OR EXPANDED) PROGRAM REQUESTS FY 95-96 POTTER PARK ZOO Zookeeper 400 - Hourly Full Time Employee 29,311