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HomeMy WebLinkAbout1992 Park Board Minutes * PARK BOARD MINUTES January 15, 1992 MEMBERS PRESENT: Chuck Browning, Ron Lott , George Harlow, Dorothy Kowalski , John Pollard OTHERS PRESENT: R. Eric Reickel , Peter Stoughton, Joan Lenhard CALL TO ORDER: 7 : 35 P.M . , Fenner Arboretum, 2020 E. Mt. Hope APPROVAL OF MINUTES to Dorothy Kowalski moved the Board accept the minutes of Dec(�Eber• 18 , 1991 as presented; seconded by Ron Lott. 1 � ca Motion carried. _ BOARD EVALUATION OF THE DEPARTMENT 3 =zr — A basic draft was submitted to the Board at the December meetW o ;ffe= used as a starting point. Chuck Browning moved to table this issue. Absent board membL4s will want to play an active part , specifically Judy Filice and Barry Crown. Ron Lott volunteered to be an alternate on preparing the evaluation. Items discussed for inclusion were the difficulty in running programs with fewer resources available, the lack support and the involvement that is appropriate from City Hall or City Council , and that traditionally the staff has stayed within the budgetary guidelines and resources available. The Board also noted the $288 , 000 Administrative Charge for Potter Park Zoo was one department paying revenue to another with no benefit. This is not a shortfall as it was not an expense in previous years . The Board did not act on the motion, but will handle the evaluation at the February meeting. RESIGNATION Chuck Browning will be resigning from the Board . He has begun his own business and is frequently unavailable for meetings . NAMING OF PARKS AND PARK FACILITIES The Mayor requested a recommendation from the Board. A draft was distributed at the last meeting. The Board recommended a portion of the last guideline be deleted, "unless the gift covers at least 500 of the cost it wouldn ' t be named after the individual . " Ron Lott moved the amended policy be approved and recommended to the Mayor; seconded by Charles Browning. Motion carried. AMERICANS WITH DISABILITIES Basics of this federal legislation were explained to the Board. Peter Stoughton, Landscape Architect, gave the Board an overview of several deadlines that must be met by the City of Lansing to comply with the PARK BOARD MINUTES Page ( 2) JANUARY 15 , 1992 ADA. By January 26 , 1992 the City must provide a public notice of intent to comply with the ADA legislation; designate a responsible employee to coordinate compliance and handle complaints alleging violations; and establish a system for the resolution of complaints alleging non-compliance. By January 26 , 1993 the City must conduct a self-evaluation of services , programs activities and facilities to determine where barriers exist and how they can be overcome. By July 26 , 1993 the City must prepare a transition plan containing specifica- tions for the removal of structural barriers . By January 26 , 1995 the City must have completed all the work . listed in the transition plan. Joan Lenhand, Handicapper Programs Coordinator, explained that basically the ADA requires we provide services and complete access in all activities , programs and facilities . However, there are inexpensive ways to become compliant with the law but an intent to comply must be shown. Examples of changes may be TTD phones in every department or at a specialized facility such as the golf course. Playground equipment will be requiring cushioned surfaces . Costs cannot be passed on to the person with disabilities . CAPITAL IMPROVEMENT PROJECTS (CIP) FY 92-93 The CIP list was distributed. This is basically a list of second year millage projects and explains where matching funds are expected. Some preliminary work is being done but these are basically 1992-93 projects . Discussion centered on the play equipment. The department is proposing to replace a considerable amount of play equipment in neighborhood play areas where it has been removed over the past few years because of age or poor condition so each site has a minimal basic play opportunity. ADA requirements will be followed. Discussion followed on the Turner-Dodge acquisition and Solomon site acquisition. The Turner-Dodge acquisition has not yet been approved and the money from Parcel C has not been turned over to department accounts . The Solomon Gravel Pits are a great potential resource for the City. Mr. Pollard expressed great concern over purchasing a property without a long range plan when too much is being neglected now. Chuck Browning pointed out acquiring recreation property within the City while selling property outside the City such as Grand Woods and Priggo-oris will benefit the citizens and decrease travel and expenses. 1992 GRANT APPLICATIONS Grant applications for 1992 are due to the Department of Natural Resources (DNR) April 1st. Proposed are Play Equipment $250 , 000 ( local) and $750 , 000 (state) ; River Trail Extension from Dietrich Park across the Grand River to Consumers Power as part of linkage to Tecumseh Park $125 , 000 ( local) and $375 , 000 (state) ; Solomon Site Acquisition $100 , 000 (donation) and $300 ,000 (state) ; and an optional project for Waverly Golf Expansion $250 , 000 ( local) and $750 , 000 (state) . PARK BOARD MINUTES Page (3) JANUARY 15 , 1992 Ron Lott moved that the Board recommend to the Mayor applying for grants for play equipment , River Trail extension and Solomon site acquisition and investigate applying for a grant for Waverly ' s expansion as another option; seconded by Dorothy Kowalski. Motion carried. DIRECTOR' S REPORT Friends of Fenner Arboretum have been recognized by the Michigan Recreation and Parks Association and will be receiving a Community Service Award at the Conference in February. Budget comparisons were also distributed for the Board ' s information. BOARD COMMENT ' S The Board again wondered how to speed up the Waverly Golf Course Expansion. Council is currently awaiting a feasibility report from Finance. After discussion, the Board determined a letter of inquiry to the Mayor from the Board would be the best course of action to take at this time. Meeting adjourned 9 : 00 P.M. * Park Board Minutes . February 19, 1992 MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice, Ron Lott, John Pollard, Mary Margaret Woll (arrive 8 : 10) v? c.n .. EXCUSED ABSENCE: Dorothy Kowalski N 7S rl OTHERS PRESENT: R. Eric Reickel , Richard Schaefer CALL TO ORDER: 7 : 40 P.M. , 4th Floor City Hall D c APPROVAL OF MINUTES ;. � CO � Barry Crown moved the Board accept the minutes of January 15 , �EA2 as presented; seconded by Ron Lott . t� Motion carried. BOARD EVALUATION OF THE DEPARTMENT Barry Crown had submitted additional information to be compiled into the draft evaluation. The Board reviewed the evaluation. Ron Lott moved the evaluation be accepted and referred to the Mayor; seconded by Judy Filice. Motion carried. PLAQUE POLICY Richard Schaefer developed this policy with input from staff and reviewed it with the Board. A 4" x 6" size was determined to be the standard size for plaques with the exception of the memorial grove at Frances . Plaques will all be mounted flush with the ground to help relieve maintenance problems . The donor is responsible for installation and maintenance by way of a perpetual plaque fund. Eric Reickel explained this will be an internal park policy once finalized. It will be forwarded to the Mayor but does not require Council approval . Ms . Filice was glad to see this in written form, but she is interested in a Memorial Policy which includes suggestions that the public would have from the department listing ways individuals could be memorialized. These could be compiled to form a Memorial Gift/ Recognition Catalog. Judy Filice explained the Lansing and Oar and Paddle Club is working on a riverbank planting to memorialize Robert L. Ryden. Judy Filice moved that the Landscape Design section work with the Oar and Paddle Club to develop a suitable memorial planting plan, that the Plaque Policy be adopted, and work should continue on a Recognition Gift Catalog listing various types of items/services . All the various "Friends- Groups" and advisory boards should be contacted. Seconded by Ron Lott. Motion carried. Park Board Minutes Page (2) February 19 , 1992 DIRECTOR' S REPORT 1992 Grant Applications Authorized by the Mayor - At the previous meeting the board recommended to the Mayor the department apply for three grants (neighborhood play equipment , River Trail extension, and Solomon site acquisition) . Permission was received to apply for the neighborhood play equipment and the River Trail extension. We were denied permission to apply for the Solomon site acquisition grant. The City is having a difficult time maintaining property presently owned. It would be unwise to take on more responsibility. The Department is trying to plan for future generations . Judy Filice said she has been a champion of that site ' s acquisition for years . This has s.everal potential uses and claiming the Solomon Pits is in keeping with the ideals of the millage. Questions were asked regarding maintenance costs and liability issues . Senior Season Golf Passes - This was approved by Mayor and Council . Various qualifying criteria was discussed. Naming of Parks 'and Park Facilities - This has been passed by the Public Service Committee of Council and referred to the Committee of the Whole. The Committee of the Whole has referred this policy back to Public Service Committee. Mary Margaret Woll arrived. Adult Softball and Baseball Fees - The Mayor approved the fees as recommended by the Board and forwarded them on to City Council . Ways and Means Committee approved the fees this morning and we expect the athletic fees to be approved next Monday at Council meeting. Golf Course Expansion - Approval has been obtained to solicit a request for qualifications from the private sector to determine if there is any interest in expanding Waverly to an 18 hole course and to look into the feasibility of converting Priggooris Park into an 18 hole golf course. The board expressed frustration at the delays in this project . The course has the ability to pay for the improvements . Greater Lansing Official 1992 Visitor Guide - The Convention Bureau has an excellent brochure on the area including our department . Listed were Frances Park, Potter Park/Zoo, the River Trail , Fenner , Brenke Fish Ladder, Washington Park but the golf courses were omitted from the list ' of courses . Tom Ga,ylon, Bureau President, responded by stating as a membership bureau they only listed the courses who are members . As the City of Lansing subsidizes the Convention. Bureau by about $20 , 000 per year, we feel City of Lansing golf courses should be listed under the department. This will be looked into as part of the contract the bureau has with the City of Lansing. Also the City Market was not listed. Friends of Fenner Arboretum - This group received an award for their contributions to Fenner at the State of Michigan Parks and Recreation Conference. Park Board Minutes Page (3) February 19, 1992 MARKET REPRESENTATIVE Mary Margaret Woll reported the Valentine ' s Event went very well . Another flower vendor would have been helpful as Falsetta ' s sold out of roses . The baker is baking on site. The fish salesperson is open and there are two produce people. A chicken vendor will be starting in mid-March. The east side is completely painted now. BOARD MEMBER COMMENT ' S George Harlow has heard the Gus Macker Basketball Group donated close to $11 , 000 to St. Lawrence for one of their units . This group should pay their bills for their summer tournament if they can donate funds . The City of Lansing taxpayers should not be picking up the tab. Eric Reickel will report back to the Board after contacting the Riverfest organization. MEETING ADJOURNED 8 : 30 P.M. k Park Board Minutes , February 19, 1992 MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice, Ron Lott , John Pollard, Mary Margaret Woll (arrive 8 : 10) EXCUSED ABSENCE: Dorothy Kowalski OTHERS PRESENT: R. Eric Reickel , Richard Schaefer CALL TO ORDER: 7 : 40 P.M. , 4th F1-oor City Hall APPROVAL OF MINUTES Barry Crown moved the Board accept the minutes of January 15 , 1992 as presented; seconded by Ron Lott. Motion carried. BOARD EVALUATION OF THE DEPARTMENT Barry Crown had submitted additional information to be compiled into the draft evaiztatic)n. The, 1�loard ceyiewe(j the evaluaticr� , Ron Lott moved the evaluation be accepted and referred to the Mayor; seconded by Judy Filice. Motion carried. PLAQUE POLICY Richard Schaefer developed this policy with input from staff and reviewed it with the Board. A 4" x 6" size was determined to be the standard size for plaques with the exception of the memorial grove at Frances . Plaques will all be mounted flush with the ground to help relieve maintenance problems . The donor is responsible for installation and maintenance by way of a perpetual plaque fund. Eric Reickel explained this will be an internal park policy once finalized. It will be forwarded to the Mayor but does not require Council approval . Ms . Filice was glad to see this in written form, but she is interested in a Memorial Policy which includes suggestions that the public would have from the department listing ways individuals could be memorialized. These could be compiled to form a Memorial Gift/ Recognition Catalog. Judy Filice explained the Lansing and Oar and Paddle Club is working on a riverbank planting to memorialize Robert L. Ryden. Judy Filice moved that the Landscape Design section work with the Oar and Paddle Club to develop a suitable memorial planting plan, that the Plaque Policy be adopted, and work should continue on a Recognition Gift Catalog listing various types of items/services . All the various "Friends- Groups" and advisory boards should be contacted. Seconded by Ron Lott. Motion carried. Park Board Minutes Page (2) February 19, 1992 DIRECTOR' S REPORT 1992 Grant Applications Authorized by the Mayor - At the previous meeting the board recommended to the Mayor the department apply for three grants (neighborhood play equipment, River Trail extension, and Solomon site acquisition) . Permission was received to apply for the neighborhood play equipment and the River Trail extension. We were denied permission to apply for the Solomon site acquisition grant. The City is having a difficult time maintaining property presently owned. It would be unwise to take on more responsibility. The Department is trying to plan for future generations . Judy Filice said she has been a champion of that site ' s acquisition for years . This has several potential uses and claiming the Solomon Pits is in keeping with the ideals of the millage. Questions were asked regarding maintenance costs and liability issues . Senior Season Golf Passes - This was approved by Mayor and Council . Various qualifying criteria was discussed. Naming of Parks and Park Facilities - This has been passed by the Public Service Committee of Council and referred to the Committee of the Whole. The Committee of the Whole has referred this policy back to Public Service Committee. Mary Margaret Woll arrived. Adult Softball and Baseball Fees - The Mayor approved the fees as recommended by the Board and forwarded them on to City Council . Ways and Means Committee approved the fees this morning and we expect the athletic fees to be approved next Monday at Council meeting. Golf Course Expansion - Approval has been obtained to solicit a request for qualifications from the private sector to determine if there is any interest in expanding Waverly to an 18 hole course and to look into the feasibility of converting Priggooris Park into an 18 hole golf course. The board expressed frustration at the delays in this project . The course has the ability to pay for the improvements . Greater Lansing Official 1992 Visitor Guide - The Convention Bureau has an excellent brochure on the area including our department . Listed were Frances Park, Potter Park/Zoo, the River Trail , Fenner, Brenke Fish Ladder, Washington Park but the golf courses were omitted from the list of courses. Tom Gaylon, Bureau President, responded by stating as a membership bureau they only listed the courses who are members . As the City of Lansing subsidizes the Convention Bureau by about $20 , 000 per year, we feel City of Lansing golf courses should be listed under the department . This will be looked into as part of the contract the bureau has with the City of Lansing. Also the City Market was not listed. Friends of Fenner Arboretum - This group received an award for their contributions to Fenner at the State of Michigan Parks and Recreation Conference. Park Board Minutes Page (3) February 19, 1992 MARKET REPRESENTATIVE Mary Margaret Woll reported the Valentine ' s Event went very well . Another flower vendor would have been helpful as Falsetta ' s sold out of roses . The baker is baking on site. The fish salesperson is open and there are two produce people. A chicken vendor will be starting in mid-March. The east side is completely painted now. BOARD MEMBER COMMENT ' S George Harlow has heard the Gus. Macker Basketball Group donated close to $11 , 000 to St . Lawrence for one of their units . This group should pay their bills for their summer tournament if they can donate funds . The City of Lansing taxpayers should not be picking up the tab. Eric Reickel will report back to the Board after contacting the Riverfest organization. MEETING ADJOURNED 8 : 30 P.M. k Park Board Minutes * I . February 19, 1992 I MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice, Ron Lott , John Pollard, Mary Margaret Woll (arrive 8 : 10) EXCUSED ABSENCE: Dorothy Kowalski OTHERS PRESENT: R. Eric Reickel , Richard Schaefer CALL TO ORDER: 7: 40 P.M. , 4th Floor City Hall APPROVAL OF MINUTES Barry Crown moved the Board accept the minutes of January 15 , 1992 as presented; seconded by Ron Lott. Motion carried. BOARD EVALUATION OF THE DEPARTMENT Barry Crown had submitted additional information to be compiled into the draft evaluation. The Board reviewed the evaluation. Ron Lott moved the evaluation be accepted and referred to the Mayor; seconded by Judy Filice. Motion carried. PLAQUE POLICY Richard Schaefer developed this policy with input from staff and reviewed it with the Board. A 4" x 6" size was determined to be the standard size for plaques with the exception of the memorial grove at Frances. Plaques will all be mounted flush with the ground to help relieve maintenance problems . The donor is responsible for installation and maintenance by way of a perpetual plaque fund. Eric Reickel explained this will be an internal park policy once finalized. It will be forwarded to the Mayor but does not require Council approval . Ms . Filice was glad to see this in written form, but she is interested in a Memorial Policy which includes suggestions that the public would have from the department listing ways individuals could be memorialized. These could be compiled to form a Memorial Gift/ Recognition Catalog. Judy Filice explained the Lansing and Oar and Paddle Club is working on a riverbank planting to memorialize Robert L. Ryden. Judy Filice moved that the Landscape Design section work with the Oar and Paddle Club to develop a suitable memorial planting plan, that the Plaque Policy be adopted, and work should continue on a Recognition Gift Catalog listing various types of items/services . All the various "Friends Groups" and advisory boards should be contacted. Seconded by Ron Lott . Motion carried. Park Board Minutes Page (2) :-ebruary 19 , 1992 DIRECTOR' S REPORT 1992 Grant Applications Authorized by the Mayor - At the previous meeting the board recommended to the Mayor the department apply for three grants (neighborhood play equipment , River Trail extension, and Solomon site acquisition) . Permission was received to apply for the neighborhood play equipment and the River Trail extension. We were denied permission to apply for the Solomon site acquisition grant . The City is having a difficult time maintaining property presently owned. It would be unwise to take on more responsibility. The Department is trying to plan for future generations'. Judy Filice said she has been a champion of that site ' s acquisition for years . This has several potential uses and claiming the Solomon Pits is in keeping with the ideals of the millage . Questions were asked regarding maintenance costs and liability issues . Senior Season Golf Passes - This was approved by Mayor and Council . Various qualifying criteria was discussed . Naming of Parks and Park Facilities - This has been passed by the Public Service Committee of Council and referred to. the Committee of the Whole. The Committee of the Whole has referred this policy back to Public Service Committee. Mary Margaret Woll arrived. Adult Softball and Baseball Fees - The Mayor approved the fees Council . , Co recommended by the Board and forwarded them on t City and we Ways and Means Committee approved thefees next s morning day at Council expect the athletic fees to be approved meeting . Golf Course Expansion - Approval has been obtained to solicit a request for qualifications from the private sector to determine if there is any interest in expanding Waverly to an 18 hole course and to look into the feasibility of converting Priggooris Park into an 18 hole golf course. The board expressed frustration at the delays in this project . The course has the ability to pay for the improvements . Greater Lansing Official 1992 Visitor Guide - The Convention Bureau has an excellent brochure on the area including our department . Listed were Frances Park, Potter Park/Zoo, the River Trail , Fenner , Brenke Fish Ladder , Washington Park but the golf courses were omitted from the list of courses . Tom Gaylon, Bureau President , responded by stating as a membership bureau they only listed the courses who are members. As the City of Lansing subsidizes the Convention Bureau by about $20 , 000 per year , we feel City of Lansing golf courses should be listed under the department . This will be looked into as part of the contract the bureau has with the City of Lansing . Also the City Market was not listed. Friends of Fenner Arboretum - This group received an award for their contributions to Fenner at the State of Michigan Parks and Recreation Conference. Park Board Minutes Page (3) February 19 , 1992 t;ARKFa REPRESENTATIVE Mary Margaret Woll reported the Valentine ' s Event went very well . Another flower vendor would have been helpful as Falsetta ' s sold out of roses . The baker is baking on site. The fish salesperson is open and there are two produce people. A chicken vendor will be starting in mid-March. The east side is completely painted now. BOARD MEMBER COMMENT ' S Gecrge Harlow has heard the Gus Macker Basketball Group donated close to $11 , OOL to St . Lawrence for one of their units . This group should pay their bills for their summer tournament if they can donate funds. The City of Lansing taxpayers should not be picking up the tab. Eric Reickel will report back to the Board after contacting the Riverfest organization. MEETING ADJOURNED 8 : 30 P.M. * PARK BOARD MINUTES March 18, 1992 MEMBERS PRESENT: Barry Crown, Judith Filice, George Harlow, Dorothy Kowalski, Ron Lott (left @ 8:15) , Mary Margaret Woll OTHERS PRESENT: Janice Decker, John Decker, Oscar Hope, and Lawrence Hinton, Capital City Horseshoe Club; R. Eric Reickel, Peter Stoughton c.� CALL TO ORDER: 7:30 P.M. , 4th Floor City Hall 73 CAPITOL CITY HORSESHOE CLUB , Lawrence Hinton, President of the Horseshoe Club, spoke to the Board regaVding Davis Park being chosen as the new site for horseshoe courts when the couriy a' Moores are taken out. The Club prefers Westside Park and feel it is a safer Vkr c because it is more like a metro park with good lighting, restaurants, hotel faciles and everything needed for horseshoes. Davis is on the south side far away tr`(om tin housing and isolated. Horseshoes is an expanding sport that children can7a e involved in. Moores had 15 courts and the Club wants 18 courts placed at Westside. Parking problem discussed with softball and soccer at this field . This horseshoe group meets on Thursday from 6:00 to 9:00 P.M. John Decker, Regional Director of the National Horseshoe Club, and Oscar Hope, Publicity Director also spoke to the Board . George Harlow recapped some history regarding the Horseshoe Club's petitions to the Park Board. Restroom facilities have been a major point of contention with the Club wanting restroom facilities above all other things. Westside Park does not have open restroom facilities. Davis Park does. At one time the Club locked and unlocked Moores Pool restrooms, but the key was given to a city employee who was involved with the Club and accepted responsibility as a city employee. Mr. Harlow wanted the Club to clearly understand if they chose Westside, there would be no restrooms open. Mr. Hinton explained the Club wants Westside but also wants to work towards having open restrooms. The Club will take responsibility for opening, cleaning and securing the restrooms at Westside. Mr. Hinton also explained the Club members do not want to walk 100 yards or so to use the restroom at Davis Park. George Harlow again stressed, if the Club chooses Westside, they do it knowing there are currently no restroom facilities available. Barry Crown moved that the horseshoe courts be located at Westside Park if the City Attorney approves allowing the horseshoe club to have a key and to maintain, clean and do whatever is necessary for the restroom facilities. This will ensure there is no liability to the City of Lansing. Mary Margaret Woll seconded . Motion carried. (5-1 D. Kowalski opposed) Mr. Hinton requested the rate for an Intercept employee or a City of Lansing employee to perform this work. Also, Mr. Hinton explained the group is covered by the National Shuffleboard insurance while on a sanctioned league night or during tournaments. A copy of the insurance will be sent to the Department. Ron Lott still favors the Davis site due to the restroom, expansion opportunities, ease of entry, and the parking situation. However, he would support the Club's choice of sites. Judy Filice requested landscape look at vegetative screening to soften the look of chain link fencing in this median. Further, this would be an ideal time to look at Park Board Minutes 3/18%"^ Page (2) the entire park for ways to improve it including moving the play equipment away from the railroad tracks. Mr. Reickel discussed Davis Park safety. The ballfields and basketball courts are heavily used and well lit. Our records show this has been a safe park. APPROVAL OF FEBRUARY 19, 1992 MINUTES Judy Filice moved the minutes of February 19, 1992 be approved as submitted; seconded by Dorothy Kowalski. Motion carried. REVIEW OF OTHER DEPARTMENT COMMITTEE MINUTES RECOMMENDATION ON PLAYGROUND EQUIPMENT GRANTS Peter Stoughton, Landscape Architect, spoke regarding proposed play equipment. Play equipment is basically for 12 year olds and under. In the past 5 years changes have occurred in design due to liability and the Americans with Disabilities Act. Pete distributed pictures of various types of equipment. Basically there are five sites per Ward with the exception of Ward 4 and Washington is centrally located . Discussion of the various sites followed . The following park have been identified as possible sites for play equipment: Beck, Comstock, Davis, Durant, Forest View, Frances, Fulton, Georgetown, Gier, Hillborn, Hunter, Ingham, Kendon, Marscot, Munn , Porter, Potter, West Riverfront, East Riverfront, Tecumseh and Washington Parks. These pieces are not wood but are steel and aluminum with the material either specially painted or dipped in vinyl. Judy Filice expressed concern over the lack of active play equipment. This is a phased implementation. The parks listed will not have every piece of equipment totally accessible; however, centrally located Washingon will be virtually entirely handicapper accessible. DIRECTOR'S REPORT The Mayor has asked for an outstanding member of the Board to be recognized . Judy Filice was nominated by the Board for her outstanding interest and contribution to the Market Committee. Budget - Due to budget problems, Parks and Recreation has been cut back another 6 seasonal laborers and all seasonals have been delayed one week. This means the parks will not be as clean, the cemeteries will not be groomed as well and ball diamonds may not be done well. Forestry Section - Received a Golf Leaf Award for 1991 Arbor Day activities. The Forestry Section has also met the Society of Municipal Arborists criteria for accredi- tation. The Department will likely not qualify for this year. Community Services Guides were distributed for Spring Programs. BOARD MEMBER COMMENTS Judy Filice requested an update on the proposal to rent the Mount Hope greenhouses. The lease has been developed and reviewed . The renters would be responsible for some property taxes if .:'iey improve the site. This amount is being determined by the City Assessor. MARKET REPRESENTATIVE Judy Filice has requested Mary Woll be the voting representative to the Market Committee. Judy Filice is not available during the day. Ms. Filice will attend the next Market meeting and explain why she cannot continue. Adjournment 9:00 P.M. * PARK BOARD MINUTES April 15, 1992 MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice, Ron Lott, Mary Margaret Woll OTHERS PRESENT: Mary Clark, Green Oaks Neighborhood; R. Eric Reickel CALL TO ORDER: 7:00 P.M. , Kingsley Community Center APPROVAL OF MINUTES a co -� Barry Crown moved the minutes of March 18, 1992 be approved as submitted;rs'ecQhded by Ronald Lott. Motion carried. t OTHER DEPARTMENT BOARD MINUTES Friends of Fenner Arboretum Board minutes mentioned investigating the p;:Pceaur(�` for a name change for Fenner Arboretum. The Director will contact FTUA "and report back to the Board. x 0 Potter Park Zoological Society Strategic Planning minutes (1/15/92) contained a� motion regarding strategic planning and the regionalization of Potter Park Zoo. Barry Crown requested a copy of the regionalization plan and would like the Zoological Society to know the Park Board supports the regionalization concept. The Director commended Doug Finley for his diligence in solving problems that are unavoidable with the implementation of the new zoo non-resident fee. Judy Filice noted the Park Board should prepare a letter for the State Journal noting that an "exotic" zoo is not the goal and would be difficult to support regionally. However, we should value our own native species that can be exhibited to the best advantage. GREENHOUSE/MOUNT HOPE LEASE The group was not able to begin prior to the start of the growing season. While the lease preparation had been delayed in the Law Department, all information has been passed on to the interested parties and the City is waiting to hear from them. SELF HELP GARDEN GROUP/LEASE OF FOSTER PARK BUILDING There has been more damage to the roof over the winter months and this group may no longer be interested in leasing and renovating this building. LETTER FROM FOSTER ADVISORY BOARD REGARDING CLERICAL SUPPORT Director explained that the part-time clerical people from Lifetime Sports and the Senior Center have been filling in. With budget cuts ahead this issue cannot properly be addressed at this time. BUDGET INFORMATION The early retirement program and budget cuts will cause a reorganization. Park Security Unit will be gone. There will no longer be a designated section in LPD that deals with Park Security. Judy Filice feels it is extremely shortsighted. We are now liable to police parks we have no jurisdiction such as Waverly or Priggoorris•. Park Board Minutes 4/15/9: Page (2) The Director will investigate limitations of LPD officer authority on city property outside the City of Lansing City Limits such as Waverly Golf Course or Priggoorris Park. Park Security has been deputized by Clinton and Eaton County. Judy Filice moved that the following question be answered, "Can the Lansing Police Department exert their authority on park property outside the City Limits and are they immune when traveling in emergency situations from the city through township property to park property located outside the city." Seconded by Mary Margaret Woll . Motion carried. Judy Filice requested Alvan Knot, City Attorney, and Chief Jerome Boles attend the next meeting. The question of all terrain. vehicles being unavailable on the river trail was also discussed. CAPITOL CITY HORSESHOE CLUB Director spoke with Alvan Knot, City Attorney, and a key can be issued for the park building making one person responsible for the building. MARKET REPRESENTATIVE Market is going well and the new delicatessen should be in by May 1st and the fish vendor is still doing well . There a new produce vendor. Mary Margaret Woll invited the Park Board members to attend Easter events at the Market. Discussion at the last market meeting regarding reduction of hours was a result of a reduction in staff. If there are only two staff members assigned there , Mary Margaret noted there will be a fluctuation of opening and closing. Director and Ms. Woll agreed this can be worked out. Also the vendors are willing to take a more active part in this. Judy Filice stated the problem is citizens do not know when the market is open. It has previously been Tuesday, Thursday and Saturday and now the hours have been tampered with. COMMENTS Judy Filice commended Ron Lott for his presentation to the U.S. Navy Band Sea Chanters at the concert, Monday April 6. Adjourned. * PARK BOARD MINUTES May 20, 1992 MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice, Dorothy Kowalski, Ron Lott, John Pollard , Mary Margaret Woll OTHERS PRESENT: Paul Scott; Minister Michael Bell ; Jerome Boles , Lansing Police Chief ; Alvan Knot, City Attorney; Emerson Ohl , Economic Development; Phil Dorland and Eric Reickel , Parks and Recreation Department CALL TO ORDER: 7 : 30 P.M. , Scott Center, 125 W. Main REQUEST OF MINISTER MICHAEL BELL/BETHLEIIAM TEMPLE CIIURCH Minister Bell spoke to the Board regarding his request to use Risdale Park from August 17 to September 13 from 5 : 00 to 9 : 30 P.M. for a tent revival . This request includes erection of a 45 ' x 100 ' tent which will seat between 350 and 475 people. They are expecting a maximum of 500 people will attend on each night. There will b- music (guitars , organs , p-ianos) . The church will provide insur ceIm chairs , security, port-a-johns and electricity via gener_a�orsl. _ The Board was concerned with the seven day per week, six week �irrre P-_] frame , the effect on the neighborhood and parking problems . phis will not impact the softball program which ends by August 1�. ' Typical fees for yp park uses are $500 deposit, $50 processing fee $100 per day. This fee will grant exclusive use of the park.roAry � city services would be in addition to this. ..c 0 Alvan Knot, City Attorney, expressed concern over this use . This is an intrusive invasion of city property which is to be open to the public. The primary purpose and right to the land is to the general public and any interference with that right is to be on a strictly temporary basis . This is not a church versus state issue. It is a freedom of speech issue. This is a group, who happens to be a religious organization, leasing a public space, albeit for a lengthy period of time. However, every citizen has the right to use public space for a public forum on a temporary basis . The question is what constitutes temporary. The City can regulate use of space; however, regulations must be reasonable and apply to all groups . The City cannot determine which group may use a facility on a case-by-case basis but instead must have set rules and guidelines. Barry Crown questioned the wisdom of the Board acting with no rules in place. . .what are the limitations for use, how do we resolve conflicts , how many parks are going to be available, what is a reasonable rental , what is the city responsible for and what services will be provided, and what security is required? This item was brought to the Board for their review tonight with a decision forthcoming at the June meeting. George Harlow informed Minister Bell that this Board is an advisory board and Council has the final authority. He thanked Minister Bell for attending to explain his request. PARK SECURITY UNIT ELIMINATION At the April meeting the Board had several concerns regarding police jurisdiction over parks outside the City of Lansing . Lansing Police rdL_r� DUdLU 11-MULUb — incly LU, 1JJZ i,age � .) Chief, Jerome Bol...j , and City Attorney, Al�un Knot , attended to answer questions . Chief Boles explained property outside of the city even though owned by the city cannot be responded to by Lansing Police Officers . The agencies responsible for the areas where the properties arse located will make the response. This currently is the procedure for 4 hours per day 7 days per week when Park Security Officers are not scheduled . There is no charge for the other law enforcement agencies to handle calls. Park Security had been deputized to handle these calls, but there are no plans to deputize any LPD Officers to handle calls in areas outside of the City Limits . Chief Boles explained the service will not be the same, but they will make every effort to handle all essential services for Parks and Recreation. Barry Crown expressed concern over LPD not having responsibility or authority for after the fact criminal investigation. Chief Boles explained there is cooperation between agencies , i .e. , an weekly area-wide detective meeting to discuss cross-boundry cases , but this point will .be taken in consideration in discussions . Al Knot, City Attorney, commented that the primary purpose of any police force is to protect all of the people and property within their jurisdiction; that is their primary function. Even though Priggoorris is located in Bath Township, their police force ' s primary function is still to protect the property and people within that jurisdiction, regardless of ownership. With Priggoorris Park also keep in mind our nuisance ordance, etc. do not apply, only Bath Township rules , and in the absence of those rules state statutes . There has been a better response to problems in parks outside of the city limits by those agencies who have the jurisdiction because they are finally beginning to acknowledge the law as it has always applied . Chief Boles did add that there are agreements to allow LPD to aid in response to Waverly and Bath Townships in extreme emergencies when requested. LPID is currently prioritizing some of Park Security ' s calls from the past year to be able to set up priorities from an actual year. Also parks will be toured as part of the field officer training program for new recruits including spending time in community centers . The Director will update the Board at the June meeting on security issues. The Board thanked Chief Jerome Boles and City Attorney Al Knot for attending. EXPANSION OF THE LANSING CENTER Emerson Ohl of Lansing Economic Development explained the current Lansing Center is not handling the needs of convention/tourist visitors . The Tax Increment Authority has been looking into what the market would be for this type of facility and what expansion should occur . The building lacks kitchen, ballroom, and meeting rooms . Mr. Ohl presented a drawing and explained the proposed plan . Tho lv,o l rot brochures was also disciassn-i at length. Park Board Minutes - May 20 , 1992 Page ( 3 ) CONTRIBUTIONS OF FRANCIS FINE Barry Crown noted Francis Fine passed away last week and would be sorely missed in .the community. He has made numerous contributions not only to Parks and Recreation, but to the entire City of Lansing . Barry Crown moved that the Parks Department on behalf of the board recommend a such a resolution be made. Seconded by Judy Filice. Motion carried. APPROVAL OF MINUTES APRIL 15 , 1992 Mary Margaret Woll moved the minutes of April 15 , 1992 be accepted as stated. Seconded by Dorothy Kowalski . Motion carried. MONUMENT PLACEMENT VARIANCE - EVERGREEN CEMETERY A request was received to place a monument on the center line between two lots (43 and 82 in Jewish Section K) . The monument has been placed and this request brought to the Board after-the-fact. Barry Crown moved the Board support the variance; seconded by Dorothy Kowalski. Motion carried. Eric Reickel noted the Board should be sure to stop in at our well-maintained cemeteries this week. The crews have done an excellent job; however, the parks have been neglected. Mary Woll also noted that Frances Park is in excellent shape and very well maintained . DIRECTOR' S REPORT Golf Fee Increase - Council approved increased revenues to offset* fully burdened costs at golf courses which results into an overall gain in revenue of $145 , 000 . This will cause a fee increase. George Harlow requested someone come to the Park Board to explain "full administrative costs" particularly the $1 , 183 , 440 for golf . -Board members discussed the efforts to increase revenue and play but there is no control over the administrative expense. This also applies to Potter Park/Zoo. Capital Improvement Projects FY 92-93 ( list distributed) - Also legislators have been, contacted to help with the grant application for playground equipment. Council Review of Board Evaluation -Council Proceedings of 3/23/92 distributed. Lansing Oar and Paddle Club ' s Dedication of the Robert L. Ryden Boathouse in Grand River Park - Discussion that this group did not come to Park Board to name this building. This group originated the concept, designed the project and built it. Board was very upset that they were not consulted to name this building. Kids Camps - A map detailing the Kids Camp sites was distributed. Sites funded through the General Fund are Cristo Rey, Black Child & Family Institute, Mt. Hope, Woodcreek and Attwood . Sites funded through Community Development Block Grants are Bancroft , Kingsley, r-- ouuLu minutes - May zu , lyyZ I.'age ( 4 ) Allen and Georget,wn. There is a site at Post Oak which will open if the agreed upon 50 percent co-payment from the Township is received . Also the Lansing Youth Recreation Fund is supporting Comstock , St . Joseph, and Kendon. There was concern over the sites chosen . There is a large area not covered on the south side of Lansing . Also discussed was the Frances Park Safety Patrol Picnic; On the Square Entertainment was made possible from a grant from the Michigan Arts Council ; Michigan Run and Forestry Section ' s Bi-Monthly Report (March/April 1992) ; Kitefest; Glen Dean from Gier Community Center was chosen the Senior of The Year for the State of Michigan and has won the Margaret Whitehead Award . MARKET REPRESENTATIVE Mary Margaret Woll commented that with the new budget woes staff and vendors will be coming and going. Due to the movement of people from one job to another a necessary line of authority needs to be established for the good of the Market. Mary Margaret Woll moved that the Board recommend to the Mayor that for the duration of the reorganization of the Parks and Recreation Department , Pat Miller , Market Manager , report directly to R. Eric Reickel until the reorganization is in place, and all of the staff members report to him. Seconded by Judy Filice. Motion carried. No discussion. BOARD MEMBER COMMENTS Discussion Regarding Special Park Use - The Board again discussed the long time frame, various options and the environmental impact of a tent for such a period of time in one spot. Riverfront Park has been designed to accommodate large groups and has all the facilities required; the turf , terrain, and environment are suitable for large groups and it is not a neighborhood park. This is a serious policy decision and the Board is interested in the feelings of the Council and Mayor. Judy Filice has a letter from the Cambridge Road Association requesting mowing be done in the triangle in front of the Governor ' s residence. It was mowed a few days ago, but it is in front of the Governor ' s mansion and alot of traffic passes through. The Director replied that all department mowing is done on a rotating basis and the first cycle has riot been completed. The department has been cut staff and the wet spring delayed mowing. Also, the cemeteries have been a priority. John Pollard has received calls from people complaining about long grass and snakes in Attwood Park. The cemeteries should look no better than the parks . Children will be in those neglected parks Memorial Day and the rest of the year . Discussion of mowing issues followed . MEETING ADJOURNED 10 : 00 P .M . * PARK BOARD MINUTES May 20, 1992 MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice , Dorothy Kowalski, Ron Lott, John Pollard , Mary Margaret Woll OTHERS PRESENT: Paul Scott ; Minister Michael Bell ; Jerome Boles , Lansing Police Chief; Alvan Knot , City Attorney; Emerson Ohl , Economic Development; Phil Dorland and Eric Reickel , Parks and Recreation Department CALL TO ORDER: 7 : 30 P.M. , Scott Center , 125 W. Main REQUEST OF MINISTER MICHAEL BELL/BETHLEHAM TEMPLE CHURCH Minister Bell spoke to the Board regarding his request to use Risdale Park from August 17 to September 13 from 5 : 00 to 9 : 30 P. M . for a tent revival . This request includes erection of a 45 ' x 100 ' tent which will seat between 350 and 475 people. They are expecting a maximum of 500 people will attend on each night . There will be music (guitars , organs , pianos) . The church will provide insurance , H chairs , security, port-a-johns and electricity via generators . Cn t� d The Board was concerned with the seven day per week, six week time 3 frame, the effect on the neighborhood and parking problems . This H will not impact the softball program which ends by August 17 . c F-3 ri Typical fees for park uses are $500 deposit, $50 processing fee and $100 per day. This fee will grant exclusive use of the park. Any city services would be in addition to this . Alvan Knot, City Attorney, expressed concern over this use. This o is an intrusive invasion of city property which is to be open to the public. The primary purpose and right to the land is to the general public and any interference with that right is to be on a strictly temporary basis . This is not a church versus state issue . It is a freedom of speech issue. This is a group, who happens to be a religious organization, leasing a public space, albeit for a lengthy period of time. However, every citizen has the right to use public space for a public forum on a temporary basis . The question is what constitutes temporary. The City can regulate use of space; however, regulations must be reasonable and apply to all groups . The City cannot determine which group may use a facility on a case-by-case basis but instead must have set rules and guidelines . Barry Crown questioned the wisdom of the Board acting with no rules in place. . .what are the limitations for use, how do we resolve conflicts , how many parks are going to be available , what is a reasonable rental , what is the city responsible for and what services will be provided, and what security is required? This item was brought to the Board for their review tonight with a decision forthcoming at the June meeting. George Harlow informed Minister Bell that this Board is an advisory board and Council has the final authority. He thanked Minister Bell for attending to explain his request. PARK SECURITY UNIT ELIMINATION At the April meeting the Board had several concerns regarding police jurisdiction over parks outside the City of Lansing. Lansing Police Park Board Minutes - MG 20 , 1992 Page ( 2) Chief , Jerome Boles , and City Attorney, Alvan Knot, attended to answer questions . Chief Boles explained property outside of the city even though owned by the city cannot be responded to by Lansing Police Officers . The agencies responsible for the areas where the properties are located will make the response. This currently is the procedure for 4 hours per day 7 days per week when Park Security Officers are not scheduled. There is no charge for the other law enforcement agencies to handle calls . Park Security had been deputized to handle these calls , but there are no plans to deputize any LPD Officers to handle calls in areas outside of the City Limits . Chief Boles explained the service will not be the same, but they will make every effort to handle all essential services for Parks and Recreation. Barry Crown expressed concern over LPD not having responsibility or authority for after the fact criminal investigation. Chief Boles explained there is cooperation between agencies , i .e . , an weekly area-wide detective meeting to discuss cross-boundry cases , but this point will be taken in consideration in discussions . Al Knot, City Attorney, commented that the primary purpose of any police force is to protect all of the people and property within their jurisdiction; that is their primary function. Even though Priggoorris is located in Bath Township, their police force ' s primary function is still to protect the property and people within that jurisdiction, regardless of ownership. With Priggoorris Park also keep in mind our nuisance ordance, etc . do not apply, only Bath Township rules , and in the absence of those rules state statutes . There has been a better response to problems in parks outside of the city limits by those agencies who have the jurisdiction because they are finally beginning to acknowledge the law as it has always applied. Chief Boles did add that there are agreements to allow LPD to aid in response to Waverly and Bath Townships in extreme emergencies when requested. LPD is currently prioritizing some of Park Security ' s calls from the past year to be able to set up priorities from an actual year. Also parks will be toured as part of the field officer training program for new recruits including spending time in community centers . The Director will update the Board at the June meeting on security issues . The Board thanked Chief Jerome Boles and City Attorney Al Knot for attending. EXPANSION OF THE LANSING CENTER Emerson Ohl of Lansing Economic Development explained the current Lansing Center is not handling the needs of convention/tourist visitors . The Tax Increment Authority has been looking into what the market would be for this type of facility and what expansion should occur. The building lacks kitchen, ballroom, and meeting rooms . Mr . Ohl presented a drawing and explained the proposed plan. The need for brochures was also discussed at length. Park Board Mi'nu' ; - May 20 , 1992 Page ( 3) CONTRIBUTIONS OF FRANCIS FINE Barry Crown noted Francis Fine passed away last week and would be sorely missed in the community. He has made numerous contributions not only to Parks and Recreation, but to the entire City of Lansing . Barry Crown moved that the Parks Department on behalf of the board recommend a such a resolution be made. Seconded by Judy Filice. Motion carried. APPROVAL OF MINUTES APRIL 15 , 1992 Mary Margaret Woll moved the minutes of April 15 , 1992 be accepted as stated. Seconded by Dorothy Kowalski. Motion carried. MONUMENT PLACEMENT VARIANCE - EVERGREEN CEMETERY A request was received to place a monument on the center line between two lots (43 and 82 in Jewish Section K) . The monument has been placed and this request brought to the Board after-the-fact. Barry Crown moved the Board support the variance; seconded by Dorothy Kowalski . Motion carried. Eric Reickel noted the Board should be sure to stop in at our well-maintained cemeteries this week. The crews have done an excellent job; however, the parks have been neglected. Mary Woll also noted that Frances Park is in excellent shape and very well maintained. DIRECTOR' S REPORT Golf Fee Increase - Council approved increased revenues to offset fully burdened costs at golf courses which results into an overall gain in revenue of $145 , 000 . This will cause a fee increase. George Harlow requested someone come to the Park Board to explain "full administrative costs" particularly the $1 , 183 , 440 for golf . Board members discussed the efforts to increase revenue and play but there is no control over the administrative expense . This also applies to Potter Park/Zoo. Capital Improvement Projects FY 92-93 ( list distributed) - Also legislators have been contacted to help with the grant application for playground equipment. Council Review of Board Evaluation -Council Proceedings of 3/23/ 92 distributed. Lansing Oar and Paddle Club ' s Dedication of the Robert L. Ryden Boathouse in Grand River Park - Discussion that this group did not come to Park Board to name this building. This group originated the concept, designed the project and built it. Board was concerned that they were not consulted to name this building. Kids Camps - A map detailing the Kids Camp sites was distributed. Sites funded through the General Fund are Cristo Rey, Black Child & Family Institute, Mt . Hope, Woodcreek and Attwood. Sites funded Park Board Minutes - MF 20 , 1992 Page (4 ) through Community Development Block Grants are Bancroft , Kingsley , Allen and Georgetown. There is a site at Post Oak which will open if the agreed upon 50 percent co-payment from the Township is received . Also the Lansing Youth Recreation Fund is supporting Comstock , St. Joseph, and Kendon. There was concern over the sites chosen. There is a large area not covered on the south side of Lansing. Also discussed was the Frances Park Safety Patrol Picnic; On the Square Entertainment was made possible from a grant from the Michigan Arts Council ; Michigan Run and Forestry Section' s Bi-Monthly Report (March/April 1992) ; Kitefest; Glen Dean from Gier Community Center was chosen the Senior of The Year for the State of Michigan and has won the Margaret Whitehead Award. MARKET REPRESENTATIVE Mary Margaret Woll commented that with the new budget woes staff and vendors will be coming and going. Due to the movement of people from one job to another a necessary line of authority needs to be established for the good of the Market . Mary Margaret Woll moved that the Board recommend to the Mayor that for the duration of the reorganization of the Parks and Recreation Department , Pat Miller, Market Manager , report directly to R. Eric Reickel until the reorganization is in place , and all of the staff members report to him. Seconded by Judy Filice . Motion carried. No discussion. BOARD MEMBER COMMENTS Discussion Regarding Special Park Use - The Board again discussed the long time frame, various options and the environmental impact of a tent for such a period of time in one spot. Riverfront Park has been designed to accommodate large groups and has all the facilities required; the turf, terrain, and environment are suitable for large groups and it is not a neighborhood park. This is a serious policy decision and the Board is interested in the feelings of the Council and Mayor. Judy Filice has received numerous calls from the Cambridge Road Association requesting mowing be done in the triangle in front of the Governor ' s residence. It was mowed a few days ago, but it is in front of the Governor ' s mansion and alot of traffic passes through. The Director replied that all department mowing is done on a rotating basis and the first cycle has not been completed. The department has been cut staff and the wet spring delayed mowing. Also, the cemeteries have been a priority. John Pollard has received calls from people complaining about long grass and snakes in Attwood Park. The cemeteries should look no better than the parks . Children will be in those neglected parks Memorial Day and the rest of the year. Discussion of mowing issues followed. MEETING ADJOURNED 10 : 00 P.M. * Park Board Minutes June 17, 1992 MEMBERS PRESENT: George Harlow, Judy Filice, Dorothy Kowalski, Ron Lott, John Pollard OTHERS PRESENT : R. Eric Reickel ; Chief Jerome Boles , LPD; Bill Maxwell , David M. Griffith and Associates , LTD; Ed Kowalski CALL TO ORDER: 7 : 30 P.M. , Scott Center, 125 W. Main LANSING POLICE DEPARTMENT/PARK SECURITY UNIT Chief Jerome Boles from LPD again appeared before the Park Board to discuss the plan to handle the security in park areas. He will be forwarding copies of the report to Mr. Reickel . LPD will continue to handle all major crimes which occur in city parks . Park Police has tradionally done the follow-up except in severe crimes . These will now initially be handled by patrol units and turned over to investigation with detectives assuming the follow-up role. Routine calls for service will be processed through 911 as are all calls for service, prioritized, put into the system and answered according to other calls for service. Parks calls will be integrated into the current ranking system. There are times when LPD has call saturation and only emergency calls can be dispatched. Community Centers - The Crime Suppression Unit will handle the centers . It is a 6 officer squad supervised by a sergeant. One officer has been assigned to each center and will drop in on a daily basis . Staff contact has been made and they ' re trying to develop familiarity. These officers will be able to flex their hours to accommodate special events . Potter, Frances & Fenner Arboretum - The Crime Suppression Unit will also assign an officer to these major parks to drop by on a daily basis . All officers are being encouraged to stop in at parks and acquaint themselves . Geographic maps are being distributed. Reports will be handled as any other police report. All the parks buildings that are alarmed will be handled in the normal response of any other breaking and entering alarm. The pools are part of the regular district officer ' s patrol . During the summer months , a motorcycle will do an occasional drive-through on the Riverwalk. The winter months have not been addressed other than by walking. George Harlow commented that LPD has spent time considering this situation and is making an effort to cover the problem. The Board thanked Chief Boles for attending personally to address these issues . FULLY BURDENED COSTS/REPRESENTATIVE FROM FINANCE DEPARTMENT Bill Maxwell from David M. Griffith and Associates , LTD (DMG) , attended to explain how fully burdened costs are arrived at and how they apply to the cost of administering such activities as Potter Park Board Minutes 6/? " /92 Page ( 2) Park/Zoo and golf cour---s . He used the golf cour5z as an example . There are people who are direct employees of the course, maintenance expenses, materials , supplies , etc. are all in the budget. However , fully burdened costs means the entire parks department and city is examined and evaluated as to how many other employees are providing some type of administrative oversite. Also there are payrolls produced, personnel office with personnel files , labor relations costs, fringe benefits . All the costs of business must flow down through the system to the cost of the service you provide or the service you sell . The enterprise operation is picking up an allocation of all those layers of support received. How these plans are allocated varies from city to city. Lansing already allocates more overhead than most cities . Most do not include positions under the top level of departmental administration when developing a cost plan. The indirect cost plan was developed using federal guidelines . Chairman Harlow feels that the percentage of costs taken from Potter Park/Zoo and Golf are extremely high to reimburse the city for items that no one seems to be able to put a figure on. This has all been explained in very general terms . Mr. Maxwell explained that ' s why they are called indirect costs as they are very difficult to pinpoint. No administration cost is charged back to general fund programs , only enterprise funds . George Harlow expressed disgust that these enterprise funds are charged such a high rate for services performed not directly related to the zoo/golf when no one would be eliminated from these other departments if zoo/golf ceased to run. Mr. Maxwell stated that if enough programs were eliminated some people would be let go. John Pollard questioned fee increases and loss of participation which results in a reduction of revenue. Mr. Maxwell explained they had not recommended specific fee increases with the exception of a modest $1 . 00 to 75� at Potter . DMG did not recommend increasing sports fees , golf fees , etc. The Director thanked Mr. Maxwell for coming to the meeting and explaining the cost plan to the Board. At some point, perhaps a look at the actual figures would help put this in line . APPROVAL OF PARK BOARD MINUTES FOR MAY 20 , 1992 Dorothy Kowalski moved that the minutes for May 20 , 1992 be approved with corrections ; seconded by Ron Lott. Corrections were under Lansing Oak and Paddle Club ' s Dedication of the Robert L. Ryden Boathouse in Grand River Park - Change "Board was very upset that they were not consulted to name this building. " to "concerned. " Also under Board Member Comments , "Judy Filice has a letter from the Cambridge Road Association. . . " change this to "received numerous calls . " Motion carried. MINUTES OF OTHER DEPARTMENT FRIENDS GROUPS/BOARDS These minutes were accepted by the Board. Park Board Minutr 6/17/92 Page ( 3 ) PARCEL D - LAND EAk2HANGE Eric Reickel explained the Stockwell Real Estate Group, Inc . would like to add depth to some lots by Parcel D. In exchange for this portion of Parcel D they would give the City some adjacent land which would allow two new entrances into Parcel D making this a more marketable property. Moved by Ron Lott and seconded by John Pollard that the Department work with the Planning Division to make this exchange of property. Motion carried. REQUEST FROM BOARD OF WATER AND LIGHT TO PARK AT MOORES PARK The Department is in the process of developing Moores Park with a grant which includes developing the parking lot by the dam. In the meantime, the Board of Water and Light has requested they be allowed to park in a portion of the lot during the renovation of the Eckert Station Island Avenue Bridge. When the bridge is completed, the Board of Water and Light will pay some of the cost associated with the new parking lot. George Harlow requested the lot not be closed in prime areas for fishing on the river. REQUEST FOR USE OF RISDALE PARK/MINISTER MICHAEL BELL Based upon input from the City Attorney and discussions with various people in city hall and staff, this does not seem to be an acceptable location/ length of time. Riverfront Park has been designated for such activites but not for such an extended period of time. In contacting other parks professionals , accommodating a group for such a length of time was unheard of. Judy Filice moved that neighborhood parks should not be considered for this type of activity and the Board recommends Minister Bell either apply for a permit for Riverfront Park for a reduced lenght of time or pursue private property; seconded by John Pollard. Motion carried. DIRECTOR' S REPORT "City Trees" ran a feature on Lansing in their May/June 1992 issue. 4th of July information on the parade, fireworks and music was discussed. A resolution honoring Francis Fine was passed by Council on May 18 , 1992 . Judy Filice moved the resolution be modified to include the land donations of Mr. Fine to the City park system, seconded by Dorothy Kowalski. Motion carried. Doug Finley, Zoo Director will be retiring July 31 , 1992 . Eric Reickel will be taking over the Zoo Director ' s duties . Mall Special Assessment Update - Anderson and Associates , won the bid and will be handling the maintenance again. MARKET REPRESENTATIVE ' S COMMENTS Judy Filice had been working on some special events for the Market including a Labor Day event (Market Vendor Reunion) and an Italian Park Board Minutes 6/l -7/92 Page ( 4) theme for October to coincide with a convention. Ms . Filice asked for specific information from the Market Manager on June 2 including dates for these events, a letter of intent or introduction, names of former vendors , and fees. She has received no information. Eric Reickel will follow up on this . REMARKS BY BOARD MEMBERS John Pollard expressed concern about the millage fund improvements . This was passed two years ago and the public wants to see improvements . So many of the parks need work not just Potter and the River Trail . This has to be across the Board and reach everyone so it will be renewed. The general public does not realize the difference between a capital improvement millage and money for programming and equipment. This perception needs to be clarified. Eric Reickel explained that we are just now completing our first year ' s funding from the millage. It was voted in August of 1990 . The funds are not collected until July of 1991. A monthly millage update will be prepared for the Board. Ron Lott informed Board Members this is his last meeting as his term is not being renewed. He regrets he will not be able to serve in the same capacity but will monitor the Board ' s actions . Judy Filice would like it conveyed to the Mayor and Council how much she 'd valued his suggestions and how sorely he will be missed as a fellow board member. The Board agreed. The Board expressed concern over two vacancies currently on the Board. This now leaves the 4th Ward slot (Chuck Browning) and the 3rd Ward slot (Ron Lott) open. Judy Filice noticed the downed electrical posts at Old Everett two weeks ago. Director will follow up with Delta Township who is to pick them up. Could we get some asphalt/concrete companies to repair the courts if we put up signs such as "Thank you (company name) " Judy Filice will personally approach business if the Director will prepare a letter. Judy Filice questioned the hours Cooley Gardens is open as the gates were closed at 5 : 30 p.m. on Tuesday. Eric Reickel will follow-up. Lengthy discussion of Cooley Gardens followed. Meeting adjourned 9 : 30 P.M. * Park Board Minutes * /� August 12, 1992 MEMBERS PRESENT: George Harlow, Barry Crown, Judy FiIice, Dorothy Kowalski , John Pollard, Mary Margaret Woll OTHERS PRESENT: Margerie Fronckel , Chester Fronckel , Wanda Queen, Larry.Queen, R. Eric Reickel , Peter Stoughton, Dick Schaefer, Robert Loerke, Ed Piloske, Greg Koessel CALL TO ORDER: 7:37 P.M. , 4th Floor City Hall APPROVAL OF MINUTES Dorothy Kowalski moved approval of the June 17 , 1992 Park Board minutes as presented; seconded by Barry Crown. Motion carried. CHERRY HILL NEIGHBORHOOD ASSOCIATION'S REQUEST TO RENAME RIVER STREET PARK This group has requested that River Street Park be renamed "Cherry Hill Neighborhood Park. " River Street is bounded by the expressway and Davenport College/Christman Headquarters. Barry Crown moved to recommend renaming River Street Park to Cherry Hill Park with the boat ramp remaining River Street Boat Ramp; seconded by Mary Margaret Woll . Motion carried. MUNN PARK LAND EXCHANGE Peter Stoughton, Landscape Architect, presented a map of the area and explained two adjacent property owners have requested property from this park. One request is to purchase a portion of land and the other request is to exchange property. If the property is exchanged, our property will have a much cleaner boundary line. Margerie and Chester Fronckel attended and explained their wish to purchase land adjacent to their home. Wanda and Larry Queen also attended explaining their desire to exchange property. Barry Crown moved this issue be tabled so information can be gathered from the City Attorney regarding if a property exchange must be on the ballot; seconded by Mary Margaret Woll . Motion carried. CEMETERY AUDIT REPORT Ed Piloske from Lansing' s Internal Audit was present to give background. The quarterly audit of the cemeteries by Lou Klimecky, City Auditor, shows current revenues are down from projected revenues. The cemetery staff believes this is true due to the inventory of lots which are mostly single lots, side lots, lots near the highway or lots that are in some way not completely desirable. Mr. Klimecki offered two solutions; (1) Open Sections G and P of Evergeen Cemetery allowing only flush markers and (2) Allow opening of an all natural section in Evergreen near the front. These areas require little or no maintenance. Staff between the two departments have been researching solutions. Greg Koessel , Financial Analyst for City Council , reviewed the available property. Options to increase revenue include selling undesirable lots for less requiring a flush marker; highly visible, desirable outside lots should be more; family plots; no .,Park Board Minutes - August 12, 1992 Page (2) raised markers; also cremains gardens; monument surcharge. A comprehensive plan is needed to pull these ideas together. George Harlow explained the Board had made recommendations similar to these several times in the past and no action had been taken. Mr. Koessel explained the recommenda- tions never reached Council as the Mayor had not referred them for various reasons. Questions followed on perpetual care versus special care. Robert Loerke, Supervisor of Business Administration, explained there is perpetual care which entitles the purchaser to general maintenance (mowing, etc. ) . There is also special care where individuals have invested substantial dollars for services to include such things as annual plantings , fertilization, waterings, etc. Special care is no longer available. The Board also recommended their previous request for a crematorium be resurrected. The following recommendations were discussed in concept: (a) It is unrealistic that the City consider phasing out of either the burial services or the perpetual care maintenance. (b) The boundaries of Evergreen Cemetery will eventually determine the number of burials possible. Additional needs for grave space can be determined utilizing previous sales data. Sufficient vacant land exists to continue grave sales and burial services for many years. (c) The City hire a person or firm for design and layout services to utilize outside lots at Evergreen for the purpose of having more marketable graves. (d) The City restructure the pricing on all lots and/or graves that are not readily marketable to make them appealing to families on a low budget. (e) The City increase prices for highly marketable lots. (f) The City request MDOT to construct a noise baffle between 127 and Evergreen to create more privacy and sound reduction. (g) The administration investigate feasibility of creating more revenue generating amenities such as crematoriums and/or mausoleums that have the potential of building up perpetual care funds and natural areas that require limited or no maintenance. (h) The Parks Department develop a new policy on monuments and flush markers. (i ) The Parks Department work with Finance to develop a perpetual fund master plan that will set directions as to what is needed to make the cemeteries self-supporting and/or at least contribute more toward supporting the cemetery maintenance operations. (j) City investigate the sale of land fronting on Forest Road; the proceeds to be dedicated to perpetual care fund. (k) As this is a total review and restructuring of the cemeteries , input should be sought from local funeral home directors and religious groups who have purchased multiple lots. Recommendations moved by Barry Crown and seconded by Dorothy Kowalski . Motion carried. RANNEY PARK REVENUE ANALYSIS Dick Schaefer, Landscape Architect, reviewed "Anaylsis of Revenue-Generating Facilities at Ranney Park" prepared by William L. Haralson & Associates , Inc. The trust fund is no longer generating revenue, and the department is interested in developing the park to produce revenue and make it a family oriented park. Mr. Haralson developed several ideas to entice a developer, which are being presented to the Board and the department also will have a public hearing sometime in September. Judy Filice wondered what happened to the previous study and plans. Staff will research board minutes/file but does not remember a study or plans. Haralson outlines four different scenarios with a family recreation center or golf dome being the most revenue producing activities suggested. The winter sports complex is more marginable in terms of payback. If both the rec center and golf dome are put on the site, we would realize a half million dollar profit within three years. Dick reviewed various options as presented. Park Board Minutes - August 12, 1992 Page (3) Mary Margaret Woll moved the Board support this concept subject to the opinion of the City Attorney on the Ranney property; seconded by Dorothy Kowalski . Motion carried. UPDATE ON MILLAGE PROJECTS An update prepared by Peter Stoughton was distributed and reviewed. Signs will be going up at various millage projects identifying them. as millage projects. DONORA/BAKER LOT - DISPOSAL OF EXCAVATION MATERIALS While this lot is not park land, it is a vacant city lot that Parks and Recreation maintains . We have also made improvements to this lot over the last several years due to neighborhood demand. We currently have an opportunity to enhance the lot due to the sewer separation system being installed. Wasserbring is one of the contractors who needs a place to dump clean fill . They will also put in topsoil and seed along with a trail system. This is a way to enhance the site with little or no cost to the City. Judy Filice moved the plan for Donora/Baker to include disposal of excavation material and restoration be approved; seconded by Dorothy Kowalski . Motion carried. SOUTH WASHINGTON SQUARE REQUEST FOR A PARK Ted Levy, President of Shinberg Insurance Services, requested the City consider the vacant lot on the northeast corner of Washtenaw and South Washington as a park site. The lot is not owned by the City. Barry Crown deferred acting on this. Mary Margaret Woll moved the Board deny this request; seconded by Judy Filice. Motion carried. APPROVAL TENNIS COURT/RIVER POINT DNR GRANTS The grant for replacement of tennis courts at Ranney, Clifford and St. Joseph Parks was approved. George Harlow stated Sexton' s teams will tie up St. Joseph courts , and he has received complaints about the lack of courts. Judy Filice is upset the school district has allowed their courts to deteriorate. The courts at Ranney may need to be moved so the Parks Department is trying to obtain permission from the DNR to use the funds for this project at Ranney to repair Kingsley courts. The Riverpoint grant approved is not what was requested. The park area was a sideline to a trail but the trail was eliminated. The South Central Neighborhead Association is supporting this park. Discussion followed regarding the DNR' s change to the grant. Dorothy Kowlaski moved that the grants be recommended for approval ; seconded by Judy Filice. Motion carried [4-1 (G. Harlow)] John Pollard would like tennis courts moved up in priority. These courts approved tonight will go into construction this fall/spring. Staff is talking about hiring a local consultant to help with the workload on an hourly basis. . Park Board Minutes - August 12, 1992 Page (4) CORRESPONDENCE A copy of Ron Lott' s letter to the Mayor upon leaving the Park Board was included in the packet. Fairview Park - The Mayor' s June 18, 1992, letter to Council on Fairview Park was included. DIRECTOR' S REPORT Priggooris Park - There are three interested parties who would like to make presentations to the city on developing this park into a golf course. Judy Filice was surprised the letter mentioned purchasing the land. She understood this was to be a public/private venture. Mr. Reickel felt this was discussed with Waverly being changed to Priggooris . If it is sold, Eric is recommending the monies be used to develop Waverly and that Waverly be renamed Priggooris Golf Course. Annual Forestry Report distributed. Paul Dykema did an excellent job on this report; Judy Filice asked about the status of the Forestry Advisory Board and why it hasn' t been approved. It has been recommended to the Mayor; it is the Mayor' s decision now. MARKET REPRESENTATIVE' S COMMENTS Judy Filice stated Friends of the Market has been working hard to promote Marketfest. Discussion followed on publicity, moving of picnic tables and parking for large trucks . These issues are within Pat Miller' s domain as Market Coordinator and Judy was referred to Pat. Judy Filice again questioned the chain of command at the Market. It is Pat Miller to Phil Dorland to Eric Reickel to Mayor. Bob Loerke is responsible for externally recruiting vendors. Pat Miller is responsible for vendors on-site. The Italian American Club has been contacted regarding a Columbus Day event and are very enthusiastic. An information packet on the City Market is needed--one that is concise and easy to read. MEMBERS COMMENT Judy Filice wondered about filling the Park Board positons. Judy knows of people who have submitted their names , are qualified but still nothing happens . Mary Margaret Woll wondered if these must wait until January, 1993 also. Barry Crown would like the Board to go on record as commending Ron Lott for the great work he did and how much he will be missed. This should be a letter from the Board, signed by George Harlow. Ron' s loss from the Board is a tragedy. His counsel and common sense will be missed. A letter from the Board to Doug Finley should be sent also. He has contributed so much to the department and earned the Board' s respect over the years. Adjourn 10:30 P.M. * Park Board Minutes September 16, 1992 MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice, Dorothy Kowalski, John Pollard, Mary Margaret Woll OTHERS PRESENT: Tony Noyola and Fred Whitten, Baseball Advisory Board; Larry and Wanda Queen, Munn Park; R; Eric Reickel c CALL TO ORDER: 7: 30 P.M. , 4th Floor, City Hall Parks and Recreation Conference Room APPROVAL OF MINUTES Barry Crown moved the minutes of August 12 , 1992 , be approved as submitted; seconded by Mary Margaret Woll . c" {1 Motion carried. v ADVERTISING SIGNS/KIRCHER FIELD (BASEBALL ADVISORY BOARD) Fred Whitten from the Baseball Advisory Board spoke regarding the Advisory Board ' s wish to sell advertising signs for the Kircher Field fence with the money going back into the park for improvements . Tony Noyola, Lifetime Sports Senior Program Leader, who works closely with the advisory board, was also present supporting this activity. Several advisory board members have taken a sincere interest in attaining monies to help the city improve the park in facilities and appearance. The advisory board presented their request in writing which listed the projects they would like to accomplish. Mr. Reickel also noted millage money was earmarked for 95-96 and may very well be moved up. Board discussion followed. The board discussed alcohol/tobacco advertising along with injury problems. It was determined sign corners should be beveled and rounded for safety. Barry Crown moved the Baseball Advisory Board be authorized to pursue their projects including selling advertising. 'The department will review criteria for the types of advertisements so that tobacco and/or alcohol won' t be advertised. Also, specifications for the sign boards are to be submitted to the Department to review for safety. Seconded by Dorothy Kowalski. Motion carried. It was noted that publicity for the Baseball Program in Lansing has been lacking. WILLOUGHBY PARK Robert Engel , Real Estate Division of Planning has been approached by a developer to see if the City would be interested in selling the Willoughby Park property which is not within the City Limits of Lansing. Discussion centered around property history, use of the dollars , and what the property development would be. Dorothy Kowalski moved to table this issue until next month; seconded by Barry Crown. Motion carried. ,Park Board Meeting 9/16/92 Page (2) GRAND RIVER SCHOOL Robert Engel from Planning discovered an item which has been pending since the late 80 ' s . The City has a number of Park/School sites. The school is on Grand River between New York and Massachusetts and the Lansing School District would like us to accept the deed on a small portion of that property. We are recommending this remain under the school district property. Dorothy Kowalski moved the City not accept the Grand River School property from the Lansing School District; seconded by Mary Margaret Woll . Motion carried. (5-1 Filice opposed) MUNN PARK EXCHANGE OF PROPERTY The City Attorney ruled that the sale or exchange of Munn Park property would require voter approval . August of 1993 would be the earliest the issue could be on the ballot. This item will be presented to the Mayor , Council and then the voters if approved by the Board. If all approve of this concept, then the department will negotiate with the Fronckels and/or the Queens . If a satisfactory agreement cannot be reached in the City ' s best interest, we are not obligated to dispose of the property. A tentative proposal has been mapped out. The Queens agree with this proposal ; however, the Fronckels have not reviewed it. Judy Filice moved the Board recommends that staff be authorized to pursue the proposed sale or exchange of land at Biggie Munn Park; seconded by Barry Crown. Motion carried. RANNEY PARK There will be public hearing at Trippers Restaurant September 17 , 1992 . Mary Margaret Woll commented notices need to be distributed in a more timely fashion as she received her notice Tuesday for the Thursday public hearing. GUS MACKER George Harlow wondered if the Parks and Recreation Department paid for the Gus Macker Tournament during Riverfest. Director explained the department is reimbursed by Capital City Riverfest, Inc. CITY MARKET RENTAL RATES George Harlow requested the Board go on record as supporting subsidized vendor prices at the City Market. If the rental rates were lower , more vendors would come in and therefore more money would be made. Judy Filice stated the Friends of the Market have done a survey of various Markets throughout Michigan and the Lansing City Market is high in all rental fees per square footage. The Lansing Market is higher than Ann Arbor ' s successful City Market and Lansing has been neglecting their market too long. George Harlow stated Jackson, Ann Arbor, and Kalamazoo all have markets that are doing well . Park Board Meeting 9/16/92 Page (3) Barry Crown questioned the value of the City Market for the general population of this community as it is not appropriate for public funds to be used to subsidize private enterprise. These are all merchants . In a time of income and budget reductions , the .city cannot afford as a community to spend public finances on such ventures . There are more important priorities . The more appropriate motion to the Mayor would be put the disposal of this property to private enterprise on the ballot . Judy Filice stated the Market can become a showplace for Michigan agricultural products , a meeting place and a successful business operation. Barry Crown recommended the city review the market, take it out of the parks department, establish a market authority and let them operate the site. Mary Woll commented this is still dedicated park land and that it is on the Michigan Historic Register. Barry Crown noted several sites are on the Historic Register that do not get funding from the City of Lansing. Moved by Mary Margaret Woll that the Board recommend to the Mayor that he authorize the reduction of vendor fees at the City Market; seconded by Judy Filice. Motion carried. (4-2 opposed B. Crown, J. Pollard) Mary Margaret Woll left the meeting. PARK BOARD VACANCIES George Harlow requests the Mayor act now to fill the vacancies on the Park Board or eliminate the Board. Moved by John Pollard; support by Barry Crown. Motion carried. DIRECTOR ' S REPORT The Board ' s action on the Cemetery Fund was forwarded to the Mayor but no response has been received as of yet. A copy of the January 20 , 1988 Park Board minutes dealing with a Mausoleum at Evergreen from Yunker Memorial was mailed with the September packet. The Bi-Annual Turner-Dodge dinner will be held October 3 and Jerry Faverman is resigning from the Turner-Dodge Board effective December 31 . The Marine Band will be in town Monday, October 19 , 8 : 00 P.M. at Everett High School Auditorium. ON-GOING MILLAGE REPORT The original "FACT SHEET for Proposal 1 Park Development Millage on the August 7 , 1990 Ballot" was distributed to the Board. Noted on the sheet were completed projects , projects under construction, projects in the design phase, projects in the bidding phase and projects with grants awarded. Park Board Meeting 9/16/92 Page (4) MARKET REPRESENTATIVE COMMENTS Judy Filice reported Marketfest during Riverfest was a success with all vendor space filled. - The square dance/dinner went very well . On Saturday, October 17 , the Italian American Club will be celebrating Festa Italia at the Market with local Italian restaurants , music and merchandise. This type of activity brings people into the Market during slower periods. Perhaps an antique vendors ' show could be put together for November. Flea markets are not the answer. ZOO REVENUE John Pollard questioned the revenues being received at Potter Park. We are about 17 , 000 cars down, however , in the past -two months between $45 , 000 and $50 , 000 has been generated per month in admission fees . There have not been the traffic/parking problems this summer either. Tuesdays are successful with Lansing residents admitted free. . Revenues for the Zoo Society, however, are down approximately $6 , 000 from last year . Board members discussed the $40 . 00 membership to join the Zoological Society which does admit the holder to other AAZPA Zoos in the United States . A family pass for zoo entry and parking fees is only $20 . 00 through the City of Lansing. Also, the Zoo is operating under winter hours , 9 : 00 A.M. to 5: 00 P.M. every day. Meeting ajourned 9 : 00 P.M. * Park Board Minutes * �/ November 18, 1992 MEMBERS PRESENT: George Harlow, Barry Crown, Samuel Fata, Judith Filice, Sally Laurion, John Pollard, Mary Margaret Woll OTHERS PRESENT: Lee Laylin and L. Roger Laylin of FOFA; Emily Tabuteau; Paul Scott, North Lansing Community �J Y Association; J.D. Phillips of Phillips and Associates ; Ken Cobb of Johnson, Johnson and Roy; R. Eric Reickel , Phil Dorland, Richard Schaefer, Robert Cool , Joseph Kleinhans , Debbie Balan, Walt Kepler, Clara Bratton, Parks and Recreation employees CALL TO ORDER: 7 : 50 P.M. , 4th Floor City Hall APPROVAL> OF MINUTES Mary Margaret Woll moved the Board approve the September 16 , 1992 minutes and accept the other department board meeting minutes ; seconded by Barry Crown. Motion carried. FENNER ARBORETUM MASTER PLAN Richard Schaefer, Landscape Architect for Parks and Recreation, introduced Ken Cobb from Johnson, Johnson & Roy and J.D. Phillips from Phillips and Associates who presented an overview of the Master Plan for Fenner Arboretum. Clara Bratton, Fenner Arboretum Naturalist was in attendance along with Lee Laylin and L. Roger Laylin of the Friends of Fenner Advisory Board. Phillips and Associates and Johnson, Johnson and Roy have been working together with FOFA and Clara on this project. Discussion occurred during the presentation. Mary Margaret Woll moved the Board-recommend to the Mayor approval of the proposed Master Plan Conceptual ; seconded by Judith Filice. Motion carried. TECUMSEH PARK SALE There is a barn that is partially on Tecumseh Park property. This barn existed when the City purchased the land. Emily Tabuteau, the owner of the land next to the park which also has the barn on it, attended this meeting. She would like to purchase a small portion of land that the barn is situated on to allow for private ownership and use of the barn. The department has no objection as this would not have an impact on the park or park plans . Voter approval would be required. The earliest it could be on the ballot would be August, 1993 . Barry Crown moved the Board recommend the sale to the Mayor; seconded by Mary Margaret Woll . Motion carried. STAFF REPORTS Debbie Balan, Community Centers Supervisor, reviewed the Summer Park Programs that were offered at 17 sites consisting of 3 community centers and 14 neighborhood park program sites . These were funded three different ways (CDBG, LYRF , general revenues) . The community centers and neighborhood parks worked closely together this year with similar programming including structured programs and ever popular special events. Park Board Minutes 11/18/92 Page 2 Walt Kepler , Sup isor of Lifetime Sports reviewed the summer sports programs. �rficials should be getting - yearly pay raise as the last raise for officials was two years ago. Adult softball is down 120 teams due to recession and a drop in coed participation. Girls Fastpitch and Soccer are growing tremendously. Tennis has had a 60 percent increase in two years and is an easy program to run. Barry Crown agrees good programs require good officials and would like a recommendation that the officials be compensated at the high end of the scale starting next season. This cost is spread back to the teams . Joe Kleinhans reported the swim pools were handled by Denise Lynch. Both pools were open this past summer and approximately 21 , 000 attended. The instruction program was offered in the afternoon, but participation dropped so this program is recommended for mornings again next year. Speciality Camps include Drama Camp, Basketball Camp and the Tennis Camp. While these are popular programs , they are not self-supporting. The Handicapper Day Camp run by Joan Lenhard had been exclusively for the physically disabled. This year Joan ran a sports camp for persons with all types of disabilities . Four of the children in this program did go on to the Hershey Track and Field State Event and also, a T-Ball group participated with the Lifetime Sports T-Ball program. The entire program must be evaluated and restructured for the next year due to funding changes and participant needs . Susan Cantlon was in charge of On The Square Concert Series which consisted of 13 lunch hour concerts in the downtown area, funded through an arts mini-grant. The Time Traveller ' s Daycamp at Turner-Dodge run by Susan Cantlon offers an opportunity for kids to role play turn-of-the century life. This well run, popular program more than paid for itself . Nature Day Camp at Fenner Arboretum run by Clara Bratton also more than paid for itself . Clara recommends a pay increase for the camp leaders who tend to be teachers . Currently they make $5 . 25 to $5 . 50 per hour. Robert Cool , Field Services Manager, discussed forestry, parks , cemeteries and golf. Major concerns are reorganization and how adequate services can be provided. Mechanization and an adequate overtime budget are needed. Items and programs needed include: weed control program, ADA playground equipment, a tub grinder to dispose of green waste, forestry hazard inspection, forestry training for safety and productivity, gypsy month prevention, tree purchase, aerial tower , crime prevention tree trimming , contract pruning and contract tree planting. ' Cemeteries will decline. Personnel cannot be pulled from other locations. Immediately prior to Memorial Day, staff may be pulled from other locations but for the rest of the year the operation will not have help. The golf courses are budgeted virtually the same as before. As this is an enterprise fund a rate increase this spring on golf fees will keep this in line. Phil Dorland, Deputy Director, spoke in terms of the department ' s overall budget for the remainder of this fiscal year . Board members may be reading that programs , building or hours are cutback. As the Board is aware, in the Mayor ' s Budget proposal for the current year there was a 13% cut in the P&R. department salaries & wages . Park Board Minutes 11/18/ 92 rayC � Other departments ceived a 10o cut. This b jet was offered with the intent that triere would be an early retirement program and reductions would be made in the number of staff . The window of opportunity was from July 1 to January 4 . Many employees are staying until January 4 putting us further in the hole. The Mayor proposed a reduction of 17 positions in the Parks and Recreation Department. As of January 4 , we will have 30 positions vacant. To make up the difference these would have to remain vacant until July 1 . Various positions were noted. Using cemeteries as an example, Phil continued. The amount of maintenance seen in the past will not occur. With vacancies in Field Services general fund supported area there aren' t staff people to shift over to help at the cemeteries . Also, burial lots are not available for sale and revenues are declining drastically. Due to reduced revenues cuts were made such as getting rid of two full time employees (which should have been done 7/1/92) to balance the budget. To balance the budget now, these employees must leave for the rest of the year, plus all of the seasonal employees for spring cannot be hired for cemeteries . Even then the budget may not balance. This means we will virtually not do any mowing. This an immediate problem as soon as grass starts growing. Next month we will try to present next year ' s budget request based on the unknown. MILLAGE/CIP INFORMATION Several Board members commented that they are being asked where the millage went for parks . Citizens feel it has followed in the steps of the lottery. Eric Reickel explained the millage passed in August of 1990 but didn' t come in place until the following July I . We are just now completing the first year of funding for that millage with four more to go. At the next meeting, the capital improvement program will be presented to explain where the next 1 . 5 million goes . John Pollard feels that the board must be much more pro-active. They cannot wait for the budget to be passed or a Memorial Day crisis to act. Now is the time to get to the press and the people regarding the budget woes and the fate of the parks millage. Barry Crown has a contact who may be able to help get the word out with the correct publicity. Board members are anxious to meet with Barry and his contact if this is possible. MARKET REPRESENTATIVE Mary Margaret Woll reported Council Committees are acting on the proposed rent reduction. It was the concensus that the Market would be there but would be operated differently with a non-profit board established to run the Market. The rate recommendation is $13 . 50 per square foot. The current rent is $22 . 00 per square foot and the Market Committee had recommended $10 . 00 per square foot. Phil noted the facility has a total of 6 , 660 square feet available for rent. Mary Margaret feels that now there is a solid move afoot to take a problem that has existed for some time and bring it to a conclusion. The switch to a non-profit board is to be completed by July 1 , 1993 . The present rate reduction is only until April 1st. The Mayor ' s commission will work on how the board will be appointed. Park Board Minutes 11/18/92 Page 4 Barry Crown has objected to the city subsidizing the market for a long time and he still objects to the city subsidizing whether it be through the Parks Department or an independent non-profit association. It is not the job of the city to be underwriting a market that cannot support itself . PINE TREE ROAD SALE/PARCEL D This is a follow-up request from Kenneth D. Winter from Stockwell Real Estate Group, Inc. in reference to additional property needed from us to meet revised township'-- requirements for the proposed widening of Pine Tree Road. An additional 37 ' x 1 , 600 ' is needed. While the land was exchanged previously, this is recommended as an outright sale based upon the appraised value. Judy Filice moved the sale of this property at appraised value with money going into the park acquisition and development account be approved; seconded by Barry Crown. Motion carried. DONATION OF STATUE FOR EVERGREEN CEMETERY Mt. Hope Monument Company has offered to donate a statue for Babyland in Evergreen Cemetery to replace one that was vandalized years ago. A proposed sketch was enclosed. The department is investigating reducing the size of Babyland presently and is proposing a master plan be done. The department would like Mt. Hope Monument to wait on this offer until these items are settled. Barry Crown commented the proposed statue is depicting a Christian symbol and a non-secular statue of a child would be more appropriate than an angel . Judy Filice feels the statue should be accepted with the understanding it could be stored. Eric Reickel will inquire if this can be delayed. If not, it will be discussed in December. PURCHASE OF Ill E. WILLOW (RIVERFRONT .PROPERTY) This property is along the riverfront and the city has a policy of purchasing riverfront property. This is adjacent to city owned land. This land would be purchased with monies from the acquisition and development account. Judy Filice moved the city pursue acquiring this land on the riverfront ; seconded by Barry Crown. Motion carried. (4-2-1 Harlow, Pollard opposed; Woll abstained) KINGSLEY ADVISORY BOARD ' CORRESPONDENCE Pauline Johnson-West, President of the Kingsley Adult Advisory Board, requested several things be done to the leisure room in honor of James Hoye, Jr. After discussion of several key issues it was requested Ms . Johnson-West attend. Judy Filice commented the Park Board should also pay close attention to the Advisory Board for this site. This item is tabled until December. Ms. Johnson-West will be asked to attend. Park Board Minutes 11/18/92 Page 5 RIVERPOINT PARK GRANT A proposal was submitted to extend the Rivertrail from Elm Street over Washington Avenue along Riverpoint . As part of that grant, we also suggested putting a respite area in with some benches and slight improvements . The DNR funded the respite area but not the trail . The Mayor has recommended we not accept this grant and turn it back to the DNR. The DNR did not contact the City prior to approving only a portion of the proposal . Adjourn 10 : 30 P.M. * Park Board Minutes November 18, 1992 MEMBERS PRESENT: George Harlow, Barry Crown, Samuel Fata, Judith Filice, Sally Laurion, John Pollard, Mary Margaret Woll OTHERS PRESENT: Lee Laylin and L. Roger Laylin of FOFA; Emily Tabuteau; Paul Scott, North Lansing Community Association; J.D. Phillips of Phillips and Associates ; Ken Cobb of Johnson, Johnson and Roy; R. Eric Reickel , Phil Dorland, Richard Schaefer, Robert Cool , Joseph Kleinhans , Debbie Balan, Walt Kepler, Clara Bratton, Parks and Recreation employees CALL TO ORDER: 7 : 50 P.M. , 4th Floor City Hall APPROVAL OF MINUTES Mary Margaret Woll moved the Board approve the September 16 , 1992 minutes and accept the other department board meeting minutes ; seconded by Barry Crown. Motion carried. FENNER ARBORETUM MASTER PLAN Richard Schaefer , Landscape Architect for Parks and Recreation, introduced Ken Cobb from Johnson, Johnson & Roy and J.D. Phillips from Phillips and Associates who presented an overview of the Master Plan for Fenner Arboretum. Clara Bratton, Fenner Arboretum Naturalist was in attendance along with Lee Laylin and L. Roger Laylin of the Friends of Fenner Advisory Board. Phillips and Associates and Johnson, Johnson and Roy have been working together with FOFA and Clara on this project. Discussion occurred during the presentation. Mary Margaret Woll moved the Board recommend to the Mayor approval of the proposed Master Plan Conceptual ; seconded by Judith Filice. Motion carried. TECUMSEH PARK SALE There is a barn that is partially on Tecumseh Park property. This barn existed when the City purchased the land. Emily Tabuteau, the owner of the land next to the park which also has the barn on it, attended this meeting. She would like to purchase a small portion of land that the barn is situated on to allow for private ownership and use of the barn. The department has no objection as this would not have an impact on the park or park plans . Voter approval would be required. The earliest it could be on the ballot would be August , 1993 . Barry Crown moved the Board recommend the sale to the Mayor; seconded by Mary Margaret Woll . Motion carried. STAFF REPORTS Debbie Balan, Community Centers Supervisor, reviewed the Summer Park Programs that were offered at 17 sites consisting of 3 community centers and 14 neighborhood park program sites . These were funded three different ways (CDBG, LYRF , general revenues) . The community centers and neighborhood parks worked closely together this year with similar programming including structured programs and ever popular special events . Park Board Minutes 11/18/92 Page 2 Walt Kepler , Supr -isor of Lifetime Sports , reviewed the summer sports programs . _ficials should b-e getting a yearly pay raise as the last raise for officials was two years ago. Adult softball is down 120 teams due to recession and a drop in coed participation. Girls Fastpitch and Soccer are growing tremendously. Tennis has had a 60 percent increase in two years and is an easy program to run. Barry Crown agrees good programs require good officials and would like a recommendation that the officials be compensated at the high end of the scale starting next season. This cost is spread back to the teams . Joe Kleinhans reported the swim pools were handled by Denise Lynch. Both pools were open this past summer and approximately 21 , 000 attended. The instruction program was offered in the afternoon, but participation dropped so this program is recommended for mornings again next year . Speciality Camps include Drama Camp, Basketball Camp and the Tennis Camp. While these are popular programs , they are not self-supporting. The Handicapper Day Camp run by Joan Lenhard had been exclusively for the physically disabled. This year Joan ran a sports camp for persons with all types of disabilities . Four of the children in this program did go on to the Hershey Track and Field State Event and also, a T-Ball group participated with the Lifetime Sports T-Ball program. The entire program must be evaluated and restructured for the next year due to funding changes and participant needs . Susan Cantlon was in charge of On The Square Concert Series which consisted of 13 lunch hour concerts in the downtown area, funded through an arts mini-grant. The Time Traveller ' s Daycamp at Turner-Dodge run by Susan Cantlon offers an opportunity for kids to role play turn-of-the century life. This well run, popular program more than paid for itself . Nature Day Camp at Fenner Arboretum run by Clara Bratton also more than paid for itself . Clara recommends a pay increase for the camp leaders who tend to be teachers . Currently they make $5 . 25 to $5 . 50 per hour . Robert Cool , Field Services Manager, discussed forestry, parks , cemeteries and golf . Major concerns are reorganization and how adequate services can be provided. Mechanization and an adequate overtime budget are needed. Items and programs needed include: weed control program, ADA playground equipment, a tub grinder to dispose of green waste, forestry hazard inspection, forestry training for safety and productivity, gypsy month prevention, tree purchase, aerial tower, crime prevention tree trimming, contract pruning and contract tree planting. * Cemeteries will decline. Personnel cannot be pulled from other locations . Immediately prior to Memorial Day, staff may be pulled from other locations but for the rest of the year the operation will not have help. The golf courses are budgeted virtually the same as before. As this is an enterprise fund a rate increase this spring on golf fees will keep this in line. Phil Dorland , Deputy Director, spoke in terms of the department ' s overall budget for the remainder of this fiscal year. Board members may be reading that programs , building or hours are cutback. As the Board is aware, in the Mayor ' s Budget proposal for the current year there was a 13% cut in the P&R department salaries & wages . Park Board Minutes 11/18/92 Page 3 Other departments ;ceived a 10% cut. This budget was offered with the intent that there would be an early retirement program and reductions would be made in the number of staff . The window of opportunity was from July 1 to January 4 . Many employees are staying until January 4 putting us further in the hole. The Mayor proposed a reduction of 17 positions in the Parks and Recreation Department. As of January 4 , we will have 30 positions vacant. To make up the difference these would have to remain vacant until July 1. Various positions were noted. using cemeteries as an example, Phil continued. The amount of maintenance seen in the past will not occur. With vacancies in Field Services general fund supported area there aren ' t staff people to shift over to help at the cemeteries . Also, burial lots are not available for sale and revenues are declining drastically. Due to reduced revenues cuts were made such as getting rid of two full time employees (which should have been done 7/1/92) to balance the budget. To balance the budget now, these employees must leave for the rest of the year, plus all of the seasonal employees for spring cannot be hired for cemeteries . Even then the budget may not balance. This means we will virtually not do any mowing. This an immediate problem as soon as grass starts growing. Next month we will try to present next year ' s budget request based on the unknown. MILLAGE/CIP INFORMATION Several Board members commented that they are being asked where the millage went for parks . Citizens feel it has followed in the steps of the lottery. Eric Reickel explained the millage passed in August of 1990 but didn' t come in place until the following July 1 . We are just now completing the first year of funding for that millage with four more to go. At the next meeting, the capital improvement program will be presented to explain where the next 1 . 5 million goes . John Pollard feels that the board must be much more pro-active. They cannot wait for the budget to be passed or a Memorial Day crisis to act . Now is the time to get to the press and the people regarding the budget woes and the fate of the parks millage. Barry Crown has a contact who may be able to help get the word out with the correct publicity. Board members are anxious to meet with Barry and his contact if this is possible. MARKET REPRESENTATIVE Mary Margaret Woll reported Council Committees are acting on the proposed rent reduction. It was the concensus that the Market would be there but would be operated differently with a non-profit board established to run the Market. The rate recommendation is $13 . 50 per square foot. The current rent is $22 . 00 per square foot and the Market Committee had recommended $10 .00 per square foot. Phil noted the facility has a total of 6 , 660 square feet available for rent. Mary Margaret feels that now there is a solid move afoot to take a problem that has existed for some time and bring it to a conclusion. The switch to a non-profit board is to be completed by July 1 , 1993 . The present rate reduction is only until April 1st. The Mayor ' s commission will work on how the board will be appointed . Park Board Minutes 11/18/92 Page 4 Barry Crown has objected to the city subsidizing the market for a long time and he still objects to the city subsidizing whether it be through the Parks Department or an independent non-profit association. It is not the job of the city to be underwriting a market that cannot support itself. PINE TREE ROAD SALE/PARCEL D This is a follow-up request from Kenneth D. Winter from Stockwell Real Estate Group, Inc. in reference to additional property needed from us to meet revised township requirements for the proposed widening of Pine Tree Road. An additional 37 ' x 1 , 600 ' is needed. While the land was exchanged previously, this is recommended as an outright sale based upon the appraised value. Judy Filice moved the sale of this property at appraised value with money going into the park acquisition and development account be approved; seconded by Barry Crown. Motion carried. DONATION OF STATUE FOR EVERGREEN CEMETERY Mt . Hope Monument Company has offered to donate a statue for Babyland in Evergreen Cemetery to replace one that was vandalized years ago. A proposed sketch was enclosed. The department is investigating reducing the size of Babyland presently and is proposing a master plan be done . The department would like Mt. Hope Monument to wait on this offer until these items are settled. Barry Crown commented the proposed statue is depicting a Christian symbol and a non-secular statue of a child would be more appropriate than an angel . Judy Filice feels the statue should be accepted with the understanding it could be stored. Eric Reickel will inquire if this can be delayed. If not, it will be discussed in December. PURCHASE OF 111 E. WILLOW (RIVERFRONT PROPERTY) This property is along the riverfront and the city has a policy of purchasing riverfront property. This is adjacent to city owned land. This land would be purchased with monies from the acquisition and development account. Judy Filice moved the city pursue acquiring this land on the riverfront; seconded by Barry Crown. Motion carried. (4-2-1 Harlow, Pollard opposed; Woll abstained) KINGSLEY ADVISORY BOARD CORRESPONDENCE Pauline Johnson-West, President of the Kingsley Adult Advisory Board, requested several things be done to the leisure room in honor of James Hoye, Jr. After discussion of several key issues it was requested Ms . Johnson-West attend. Judy Filice commented the Park Board should also pay close attention to the Advisory Board for this site. This item is tabled until December . Ms . Johnson-West will be asked to attend. Park Board Minutes 11/18/92 Page 5 RIVERPOINT PARK GRANT A proposal was submitted to extend the Rivertrail from Elm Street over Washington Avenue along Riverpoint. As part of that grant, we also suggested putting a respite area in with some benches and slight improvements . The DNR funded the respite area but not the trail . The Mayor has recommended we not accept this grant and turn it back to the DNR. The DNR did not contact the City prior to approving only a portion of the proposal . Adjourn 10 : 30 P.M. PARK BOARD MINUTES December 16, 1992 MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice , Dorothy Kowalski , Sally Laurion, Mary Margaret Woll MEMBERS ABSENT: Sam Fata, John Pollard OTHERS PRESENT: Pauline Johnson-West, Kingsley Advisory Board; Rose Coultes , Verna Ozanich, Gier Advisory Board; Debbie Balan, R. Eric Reickel , Parks and Recreation Department CALL TO ORDER: 7 : 35 P.M. , 4th Floor , City Hall KINGSLEY ADVISORY BOARD REQUEST Pauline Johnson-West was present at the Board ' s request to clarify Kingsley Advisory Board ' s request to make improvements at Kingsley in the memory of James Hoye. It was requested by Mr. Reickel that the Kingsley Board attempt to get as much work donated as possible because the City would not be able to move at a very rapid pace due to staff limitations and lack of funds . Ms . Johnson-West agreed to solicit donations in supplies and labor to paint and carpet the Leisure Room. Staff will get someone to check the soundness of the loft. Ms . Balan will look into a name plate in Mr. Hoye ' s name for the leisure room. Ms . Johnson-West indicated that the MSU football alumni through Ernie Pasteur will donate a plaque in Mr . Hoye ' s memory to be placed in the reception area . Mary Margaret Woll moved this request be approved; seconded by Sally Laurion. Motion carried. GIER COMMUNITY CENTER ADVISORY BOARD REQUEST Verna Ozanich and Rose Coultes of the Gier Advisory Board appeared on behalf of the President, A. James Kaiser , requesting permission to dedicate the game room at Gier to Gary R. Jacob who retired from the department after 272 years . A name plate similar to the one in Margaret Whitehead ' s name over the activity room was approved. Gier Advisory Board will pay for the name plate. Dorothy Kowalski moved approval of this request; seconded by Judy Filice. Motion carried . MINUTES Barry Crown moved the minutes of the November 18 , 1992 Park Board meeting be approved as presented; seconded by Judy Filice. Motion carried. The Board received and placed on file minutes of other department boards . CAPITAL IMPROVEMENT PROJECTS Director provided a list of projects that were submitted with FY 94 budget. The Board was informed that the City would not be receiving a state grant this year . An application had been submitted for playground equipment. Park Board Minutes 12/16/92 Page (2) Barry Crown moved $100 ,000 be deleted for the Oak Park Acquisition to increase the Play Equipment from $375 ,000 to $475 , 000 . Seconded by Mary Margaret Woll . Motion carried. Moved by Mary Margaret Woll to remove the Groesbeck #1 tee retaining wall , Groesbeck #2 tee and Red Cedar Golf Course irrigation from the millage to place it in the golf fund. Seconded by Barry Crown. Motion carried. Barry Crown moved that Turner-Dodge renovations be held in abeyance subject to the completion and approval of a master plan for Turner-Dodge. Seconded by Dorothy Kowalski . Motion carried. REORGANIZATION PROPOSALS/CRITICAL TASKS/TIMETABLES The department was asked to respond to the Mayor regarding upcoming critical budget issues . The department responded citing the problems still being experienced from the 15 positions lost in 1988 . The department had 18 people take the early retirement option and there are 13 other vacancies . Also there are apoproximately 5 people on workers compensation or restricted duties . Basically there are 100 or 102 proceeding with the duties of the department. We cannot do more with less . We must eliminate programs , close facilities or stop maintaining certain parks or park areas . Of 18 early outs 3 may not be filled, but the other 15 are needed to maintain the minimal service level . The Park Board agreed. FY 94 BUDGET FY94 budget is basically the same level as 1993 which was a 13% cut in salary dollars . With this being a no growth budget, and inflation, there is a loss . To make a proper recommendation for FY 94 , we need to know what level of service and exactly what services we are to provide . The Board discussion of proposed budget including enterprise funds and administrative fees . Park Board President Harlow has written a letter to Mayor Crawford requesting a meeting with the Park Board. The Board found the budget as submitted unacceptable . Barry Crown moved the Board withhold their budget recommendation until meeting with Mayor Crawford to understand the direction he wants to take with the department; seconded by Dorothy Kowalski . Motion carried. NEW OR EXPANDED PROGRAMS New and/or expanded programs submitted by Division Managers (not prioritized) were also discussed. If the department is allocated a specific dollar amount for new programs , these will again be presented to the Board . The Board received the new program recommendations without action. Park Board Minutes 12/16/92 Page (3 ) EVALUATION OF THE DEPARTMENT BY THE PARK BOARD The last evaluation will be distributed and a rough draft prepared. This is actually due December 1. The Director will work with Barry Crown and Judy Filice. GENESEE PARK A history of this was mailed out in Boardmembers ' packets as citizens were expected to attend to discuss this issue. No citizens were present. The Board discussed the 25 ' area leased to Mr . George. The trees and plants will be the city' s when he decides to sell his land. It also has not affected the playground or play equipment. MUNN PARK/MARJORIE FRONCKEL LETTER Ms . Fronckel sent a letter to all Park Board members suggesting an . alternate plan for exchange/sale of Munn Park property. Judy Filice moved the Board simply receive this plan. After this property has been approved by Mayor, Council and the voters of Lansing for disposal/exchange , this issue can then be addressed. Seconded by Mary Margaret Woll . Motion carried. DIRECTOR' S REPORT The Mayor approved the actions of the board at the November meeting (Fenner Arboretum Master Plan, Pine Tree Road Sale/Parcel D, Tecumseh Park Sale, Statue Donation for Evergreen Cemetery and Request of Kingsley Advisory Board) . The Willow Street Property has been sold, but we have inquired as to acquiring the part next to the river. Fairview Park - Council voted to accept this park from the State of Michigan for $1. 00 and to allow the Drain Commissioner to put a stormwater reservoir on this while maintaining the integrity of the Oaketum. This will be maintained as a park. Ingham County Budget Commission, Administrative Services Committee Minutes - Tom Wilbur recommended the funds allocated to the Society be held until the Zoo , the Ingham County Health Department and Administrative Services Committee reach an agreement on the plans to better preserve greenspace, protect adjacent streams and wetlands and to protect the county groundwater. Mr . Wilbur feels we cut too close to the Grand River not leaving enough weeds and bushes from the rivertrail to the riverbank. Judy Filice moved to invite Tom Wilbur to the next meeting to discuss his concerns regarding Potter Park; seconded by Barry Crown. Motion carried. Americans with Disabilities Act - Director met with Human Relations Department on how the ADA applies to Parks and Recreation. The Michigan Avenue Tree Survey was also distributed. This was prepared by Paul Dykema, Forestry Manager. Judy Filice commented she has been continually impressed by the work of Robert Cool , Field Services Manager , and Paul Dykema, Forestry Manager , and their articulate , helpful reports . Park Board Minutes 12/16/92 Page (4) Updated list of Park Board members was distributed. The expanded hours at the community centers have been a problem. All centers do not need to be open until 10 : 00 P.M. and this will be reviewed center-by-center . Neighborhood Council Report Mary Margaret Woll explained presidents of neighborhood groups met to come up a city reorganization plan. This was presented to the city and Mark Canady notified Ms . Woll that a great deal of this report would be incorporated into the reorganization. The group doesn ' t want the budget balanced by taking things from the line departments . Adjourned 9 : 30 P.M.