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HomeMy WebLinkAbout1991 Park Board Minutes PARK BOARD MINUTES January 16, 1991 MEMBERS PRESENT: Barry Crown, Judith Filice, George Harlow, Ron Lott, Mary Margaret Woll, Chuck Browning OTHERS PRESENT: R. Eric Reickel, Lee Ann Foreback CALL TO ORDER: 7:30 P.M. , loth Floor, City Hall APPROVAL OF MINUTES Barry Crown moved the board accepted the minutes of the December 12, 1990 meeting co as presented; seconded by Ron Lott. LD Motion carried. rn �� rn 1 .-, ro ACCEPTANCE OF GRANTS AWARDED j r On August 13, 1990, the Department was notified that grants for Potter Vrk"= pavilion renovations ($200,000) , River Trail extension ($375,000) and MooZlccsh arks renovations ($272,325) had been awarded to the City. The park renovati ere% from the Recreation Bond and the River Trail extension grant was from the -gan Natural Resources Trust Fund. The City has yet to accept these grants.Also, discussion is occurring regarding instituting the 1991-1995 park improvement millage approved by the voters. Ron Lott moved the Board recommend to the Mayor that the City accept the grants from the Department of Natural Resources awarded for the River Trail extension from the Brenke Fish Ladder to Grand River Avenue, Potter Park Pavilion renovations, and Moores Park renovations and that the City's portion be allocated from the park millage as approved by the voters in August of 1990. Seconded by Barry Crown. Motion carried. SENIOR GOLF PASS The Senior Citizen Golf Pass should be reinstituted at a cost of $350 for the 1991 golf season as per board recommendation. The Mayor is recommending this fee to Council. The pass will only be available to residents of the City of Lansing. RUSSEL BARNES - BOARD MEMBER STATUS A resignation letter has not been received from Mr. Barnes. A call to his place of employment verified he was still working in the City. However, no phone calls have been returned. 1991 DNR GRANTS The next round of granf applications must be submitted by April 1 , 1991 to the Department of Natural Resources. The Department recommended submitting appli- cations for Potter Restroom/Concession Building ($190,500) , Waverly Golf Course redesign from 9 to 18 holes ($750,000) and an extension of the River Trail from Spring Street to Washington Avenue ($375,000) . Barry Crown moved the Board recommend to the Mayor submitting applications for grants for the River Trail from Spring Street to Washington Avenue and the Potter Restroom/Concession Building with the source of matching funds being the 1991-1995 Park Board Minutes 1/' '91 Page (2) park millage as approved by the voters; and also that the Waverly Golf Course renovation be approved for application with the source of City matching funds being a bond issue thru the Building Authority. Seconded by Mary Margaret Woll. Motion carried. The Department should be notified in July of 1991 if any of these three grants have been awarded. UPARR/DNR FISHERIES GRANT APPLICATIONS UPARR (Urban Parks and Recreation Recovery) funding is again available. Foster gym renovations ($250,000) would ideally fit this grant's qualifications. However, the application deadline is February 9. Also the DNR Fisheries Division has a Waterways Grant available which could be used to make Grand River Park boat launch improvements ($20,000) . The deadline for this is February 1. J & K Steamboat will donate $10,000 toward these improvements. The deadlines for these projects will make it difficult for us to qualify. Ron Lott moved the board recommend to the Mayor applying for these two grants for Foster gym renovations and Grand River Park boat launch improvements with the matching City funds being obtained from the voter approved park millage; and that the Department 5 Year Plan be revised to show these projects. Seconded by Judith Filice. Motion carried. BALL DIAMOND LIGHTING The Board of Water and Light has agreed to re-light Ranney and Sycamore Parks and provide new lights at Davis #3, Elm and Westside (north) and bill the department monthly for five years to cover costs. The total annual cost would be $55,348 and it would be available from the Ranney Trust ($10,908) , Davis Trust ($10,504) , Softball Improvement Funds (player fees $18,936) and the Park Millage ($15,000) . Lighting at these fields would reduce the number of fields to be fitted each day and draw congestion (and complaints) out of neighborhood parks. Barry Crown moved that the 5 year plan be amended to include installation of lights at Ranney, Sycamore, Davis #3, Elm and Westside Parks and that an agreement be reached with the Board of Water and Light to amortize the cost of the project over a term of five years, and that the source of the funds be the Ranney Trust, the Davis Trust, the 1991-1995 park millage and the softball improvement funds collected from the softball players. Seconded by Ron Lott. Motion carried. OVERNIGHT PARKING IN PARK PARKING LOTS It was discovered there is no ordinance covering parking overnight in our park F. parking lots. The current ordinance only deals with park hours; therefore, parking lots must be signed to prohibit parking. Barry Crown moved that the Board recommend revising Section 656.95, Paragraph (a) to read "Except as otherwise provided in this section, all city parks shall close at 10 p.m. , including all parking lots .that serve these parks." Seconded by Judith Filice. Motion carried. Park Board Minutes 1/.' " '91 Page (3) GRAND TOWER The Mayor invited the Board to express any concerns regarding this property. Department staff inspected the site and trees currently there are marginal, second growth trees. As improvements are be made, the department will be involved but currently the vegetation is of no value. Judy Filice requested the following quote be included in the minutes, "Once in a golden hour, I cast to earth a seed. Up there sprang a flower, the others said, a weed." Board discussion followed on riverbank grooming. Comments were made requesting the board be kept informed of developments and that low maintenance, native plants be used. Native plantings should be considered for this site, Scott Center and Turner Dodge riverbanks. WALKER, JOGGER, RUNNER ORDINANCE Discussion of recent letters and public reaction to this proposed ordinance. The Board will be kept informed of developments. J & K STEAMBOAT LINES J & K Steamboat Lines has proposed operating a steamboat concession out of Grand River Park after the docking area is improved and also expressed concern over the Potter Park Canoe Lagoon. The Board discussed the multitude of uses at Grand River Park. The Board had questions on how safety with diversified users would be addressed. J & K also wrote a letter regarding silt in the Potter Park Canoe Lagoon. The Michigan National Guard and the Board of Water and Light both have mudcats that would remove the silt. CIVIC ARENA SALE Councilman Benavides requested the Contract between the City and Heart of the City Associates, II be brought to the Board's attention. The agreement reads that closing shall not occur prior to 6/30/92 but shall on or before 9/30/93. The developer also agrees that the City may retain the Prudden pictures and such other artifacts identified by the City as being of historical significance. Also construction must begin by 9/30/96. It is not specified when the Senior Center will have to vacate. The contract does allow for the City to extend dates. A petition (5 pages) was also referred to the Board from Capital City Post 12 of the American Legion who does not want the Arena sold. Eric Reickel is the Chairman of the Transition Team. Discussion followed on the closing of this center and the need for a center this size. FAIRVIEW PARK Senator Sederburg included a section on Fairview Park in an appropriation bill to convey this property to the City of Lansing from the State of Michigan for the sum of $1.00. The Department has been trying to obtain this park and three other parcels for some time. Chuck Browning moved the Board recommend to the Mayor acceptance of Fairview Park based upon the conditions listed in Legislative Act 253 (Sec. 424) including conveyance of $1.00, and that the City Council adopt a resolution committing the city to hold, use and maintain the parcel only as dedicated park land, a public park or recreation ground and that this land subsequently shall not be sold raLK Dvaru riiuu Les 1110171 rage (4) without first obtaining the approval of the DNR; and that if the property is sold by the City the revenue shall be deposited in the State Treasurery and credited to the general fund. In addition, the Board recommends that the City pursue the conveyance of . 15 acres for municipal parking, 45 acres of the Groesbeck public golf course, and 10 acres of Comstock City Park to the City with the same conditions as stated above. Seconded by Chuck Browning. Motion carried. (M. Woll abstained) MARKET Some of the vendors are very fearful and there is concern that new vendors will not be lined up when the Market reopens. The vendors feel that there must be a strong spring season. The opening will be Tuesday, March 26. The "VIP" reception would be from 5:00-7:00 p.m. on March 26th. Letters are going out and painting has begun. Mary Woll will attend the next Maket meeting. TURNER-DODGE MASTER PLAN MEETING George Harlow attended this meeting and was extremely impressed with the dedication of this group. ADJOURN. * Park Board Minutes February 13, 1991 MEMBERS PRESENT: George Harlow, Chuck Browning, Barry Crown, Judith Filice, Dorothy Kowalski, Ron Lott, Mary Margaret Woll OTHERS PRESENT: R. Eric Reickel, Phil Dorland, Robert Cool, Joseph Kleinhans, Parks and Recreation Department Staff CALL TO ORDER: 7:10 p.m. , Parks & Recreation Conference Room MINUTES The Board received the minutes of the January 16, 1991 meeting. DISINTERMENTS Mary Margaret Woll moved the board approve the requests from (1) the family of Lillie Covert buried June 5, 1961 to move the body from S,ub 3 of Lot 369 Section B of Evergreen Cemetery to Sub 2 of Lot 369 Section B of Evergreen Cemetery, and (2) the family of Steve T. Horne buried June 1, 1971, to move the body from Sub 2 of Lot 513 Section N of Evergreen Cemetery to Sub 1 of Lot 513 Section N of Evergreen Cemetery. Seconded by Judith Filice. Motion carried RUNNERS, JOGGERS, WALKERS ORDINANCE George Harlow had attended the City Council Safety Committee meeting with Eric Reickel and this proposed ordinance was discussed. Jim Crawford, Charles Ford and Alfreda Schmidt sit on this committee. Mr. Harlow reminded the committee of the Board's previous recommendations for a controlling parking fee at Potter. Council did not act on this until a person was killed. Charles Ford stated the public should be educated on jogging in the streets safely and that the Safety Council and the Parks and Recreation Department should be involved. The Board's request is on record, but it doesn't appear the ordinance will be enacted. BUDGET REDUCTION Due to a budget shortfall of a ' g approximately 3.5 million dollars for this fiscal year, the Mayor has requested all departments look at their budget to identify residuals. All Departments were given a target figures and Parks and Recreation's is $581,511 in residuals for the remainder of this fiscal year. Of course, this will have a substantial impact on the budget for the next fiscal year also. Residuals were identified in the following areas: Deferred Expenses (repair & maintenance/construction/equipment) $338,293 Administration 50,841 Zoo 11,719 Field Maintenance 75,600 Leisure Services 93,361 Residuals Identified for FY 91 1569,814 Target 581,511 Unidentified at this point 11,697 Barry Crown moved (1) that the one mill voted last summer be allowed to take affect as the voters chose, (2) that the Parks and Recreation Department was the only major department which downsized three years agp. and ) l�e reviewed the staff recommendations and leaves it up to the d ba m a �rn ti Alon as to what should be done to meet the Mayor's fiat. Support by .Mary. Wol-1-_-- .�3 Motion carried. Park Board Minutes -,13/91 Page (2) MARKET COMMENTS Discussion over closing market for sealing floors and painting. Concern over the elimination of $5,000 for promotion during a time when business should be actively promoted. Adjourned 8:45 p.m. NEXT MEETING WILL BE WEDNESDAY, MARCH 20, 1991. w; * Park Board Minutes March 20, 1991 MEMBERS PRESENT: George Harlow, Chuck Browning, Judy Filice, Dorothy Kowalski, Ron Lott, Mary M. Woll OTHERS PRESENT: Delton Winkel, Derrick Denslow, Trudy Denslow, George Leichtweis, Vicki Chamberlin, Ron Webb, Anthony Satiraab, Sue Rawls, Helen Schneiderman, Rick Paulsen; Tony Noyola, Carol Rapson, R. Eric Reickel, Parks and Recreation Staff. CALL TO ORDER: 7:30 p.m. , 10 th Floor, Council Conference Room APPROVAL OF MINUTES Dorothy Kowalski moved the Board approve the minutes of January 16, 1991 and February 20, 1991 as submitted. Seconded by Judith Filice. Motion carried. APPLICATIONS FOR PUBLIC HEARINGS In January the Board recommended to the Mayor that we apply for several grants including Potter Restroom/Concession, River Trail from Elm to Washington, and Tennis Courts (St. Joe, Ranney and Riverfront) . After further discussion with the Board of Water and Light, softball lighting has also been included with the grant applications. The public hearing for these applications will be March 25, 1991 during City Council meeting. DRAFT ORDINANCE AMENDMENT FOR PARKING LOT CLOSINGS The Mayor has forwarded this on and a draft of the proposed amendment has been prepared. This will go to Council. AMENDMENT OF FIVE YEAR PLAN The Five Year Plan is the department's guideline for future development Od this amendment will list all projects specifically to enable the City to~uglify for grants. Listed will be the River Trail from Elm to Riverside Park, Aocation- of the horseshoe courts from Moores to Davis, upgrading of the concessifEn blaza' at Gier, renovation of City Market, softball lighting and Oak Park land &,a-ggisition. The department is recommending that the plan be amended and these projects be; listed on the Capital Improvement Schedule. Mary Margaret Woll moved to amend the Five Year Plan as proposed. MSe onde& by Dorothy Kowalski. ac) Motion carried. HANDICAPPER ADVISORY BOARD Rick Paulson and Helen Schneiderman spoke to the board regarding playground equipment, handicapper restrooms, terminology and general philosophy. The Handicapper Advisory Board recommends that (1) all new and existing park facilities and equipment be made universally accessible and (2) decisions on replacement or acquisition of facilities and equipment should be based upon an accessibility inventory of all city parks conducted by the Department of Parks and Recreation. The group explained that this will make play equipment safer for children of all ages. Park Board Minutes 2 "W91 Page (2) Chuck Browning moved the Handicapper Advisory Board's recommendations be part of Parks and Recreation Department policy. Seconded by Dorothy Kowalski. Motion carried. SKATEBOARD GROUP Sue Rawls, President, and members of Skateboarders United and have been working towards the goal of obtaining a skateboard park in the Lansing area. The group has met with a department task force (C . Rapson, T . Noyola, C. Pullen) . A Project Proposal, a Park Desirability comparison and a staff report were distributed to Board Members. Several members of the group spoke explaining that the group is trying to locate a park where the children could skateboard with the blessing of the city, with rules, supervision and safety. The group reviewed several parks and presented a Project Proposal with Marshall, Ranney and Washington Parks as the top three sites. An indoor facility is the ultimate goal to reduce noise, increase security of the facility and control of access. The group would like the City to provide a site and liability insurance. Also, any help the City can provide in fencing, building materials, assistance in construction, and future development would be appreciated. Skateboarders United will then operate, supervise, maintain, handle rentals, etc. for the skateboarding site. Liability was discussed. The Board was concerned due to several relatively safe activities that were discontinued due to liability problems (Potter train ride) . Governmental immunity was mentioned. The report has come to the board for preliminary discussion, staff will now investigate and respond to various questions including liability issues. Staff will report to the Board at the April meeting. TURNER-DODGE THEME The Friends of Turner-Dodge forwarded the proposed theme of the house that was developed as part of the overall Master Plan. The proposed theme is "The Turner-Dodge House shall present Lansing history (1845-1945) .using the history of the Turner and Dodge families with emphasis on 1900-1910." The group also would like the facility designated as a "Heritage Center" rather than a community center or convention site. Judy Filice expressed concern over the future rental policy of the site. A Park Board meeting will be scheduled at Turner-Dodge when the Master Plan report is presented which will be in May or June to clear up questions. Dorothy Kowalski moved the Board accept the recommended theme and the site being designated as a Heritage Center; seconded by Judith Filice. Motion carried. ACQUISITION OF PROPERTY ADJACENT TO OAK PARK FIELD OFFICE The department is recommending the property at 703 E. Shiawassee be acquired. This is the only property between our facility and the railroad tracks. This would give access to our maintenance facility without passing through the neighborhood. When a new facility is built, this parcel will enable the site to expand. Park Board Minutes ? 1/91 Page (3) Ron Lott moved the City investigate the acquisition of this lot and if it proves favorable, that funding be sought; seconded by Mary Woll. Motion carried. (5-1 J. Filice opposed) Judy Filice requested information on the Salvation Army Program at Oak Park. GRAND WOODS LEASE TO DELTA TOWNSHIP The City of Lansing leases Grand Woods Park to Delta Township for $1.00 per year, and pays 50 percent of the maintenance ($10,000 to $14,000/year) . In department budget reduction recommendations, we suggested this park be turned over to Delta Township or Eaton County. The lease agreement can be terminated if "the City fails to appropriate monies to comply with the Agreement; and the City gives Delta Township six months prior notice of termination." A vote of City residents would be needed before this park could be sold. This will be investigated further before Board action is requested. MAPLEWOOD ELEMENTARY PTA EQUIPMENT REQUEST This group requested the City help equip the Maplewood Elementary Playground. The City hasn't put play equipment on school playgrounds since the late 19601s. In the early 1980's the Board of Education stopped installing play equipment due to liability but did allow PTA's to do so. The City is having a difficult time equipping our own park sites and cannot take on school sites. The Department has, however, assisted in installation of some equipment. GREENHOUSE INQUIRY Linda Wey is looking into establishing a herb garden at the greenhouse. We have not yet received a proposal. INFORMATION The Golf Tournament Schedule, Forestry Section Yearly Report, and Program Guide were distributed. The Forestry Report, prepared by Paul Dykema, is an excellent overview of this section. If the Board would like further information, let Eric Reickel know. Also, one of the Red Pandas has died, and the cause is still being investigated. COMMENTARY ON FEES AND CHARGES Eric Reickel prepared an opinion for the State Journal which addresses the concept of basic services and fees and charges. This was distributed to board members. The final report on adult sports fees will be presented at the next meeting. MARKET REPRESENTATIVE Eric Reickel recommended Board members watch the Mayor's budget presentation. Judith Filice questioned that Mary Woll was not invited to the a Market meeting. Ms. Woll will be sent a packet but is not a voting member. Judith Filice is the Board's voting representative. Park Board Minutes 3120/91 Page (4) BOARD COMMENTS George Harlow expressed concern over the cemetery staff cleaning out the wreaths, blankets and artificial flowers prior to the April 1 date given in the rulebooks and posted on the sign. This was done the first week in March. Claims can be submitted through the City Attorney's Office. The Cemetery rules will be amended to note a March 1 deadline. Adjourned 9:40 p.m. * Park Board Minutes March 20, 1991 MEMBERS PRESENT: George Harlow, Chuck BrowniVk.,---Jody Filice� �crothy Kowalski, Ron Lott, Mary M. Wo119,1 OTHERS PRESENT: Delton Winkel, Derrick Denslow, Trudy Denslow, George Leichtweis, Vicki Chamberlin, Ron Webb, Anthony Satiraab, Sue Rawls, Helen Schneiderman, Rick Paulsen; Tony Noyola, Carol Rapson, R. Eric Reickel, Parks and Recreation Staff. CALL TO ORDER: 7:30 p.m. , 10 th Floor, Council Conference Room APPROVAL OF MINUTES Dorothy Kowalski moved the Board approve the minutes of January 16, 1991 and February 20, 1991 as submitted. Seconded by Judith Filice. Motion carried. APPLICATIONS FOR PUBLIC HEARINGS In January the Board recommended to the Mayor that we apply for several grants including Potter Restroom/Concession, River Trail from Elm to Washington, and Tennis Courts (St. Joe, Ranney and Riverfront) . After further discussion with the Board of Water and Light, softball lighting has also been included with the grant applications. The public hearing for these applications will be March 25, 1991 during City Council meeting. DRAFT ORDINANCE AMENDMENT FOR PARKING LOT CLOSINGS The Mayor has forwarded this on and a draft of the proposed amendment has been prepared. This will go to Council. AMENDMENT OF FIVE YEAR PLAN The Five Year Plan is the department's guideline for future development and this amendment will list all projects specifically to enable the City to qualify for grants. Listed will be the River Trail from Elm to Riverside Park, relocation of the horseshoe courts from Moores to Davis, upgrading of the concession plaza at Gier, renovation of City Market, softball lighting and Oak Park land acquisition. The department is recommending that the plan be amended and these projects be listed on the Capital Improvement Schedule. Mary Margaret Woll moved to amend the Five Year Plan as proposed. Seconded by Dorothy Kowalski. Motion carried. HANDICAPPER ADVISORY BOARD Rick Paulson and Helen Schneiderman spoke to the board regarding playground equipment, handicapper restrooms, terminology and general philosophy. The Handicapper Advisory Board recommends that (1) all new and existing park facilities and equipment be made universally accessible and (2) decisions on replacement or acquisition of facilities and equipment should be based upon an accessibility inventory of all city parks conducted by the Department of Parks and Recreation . The group explained that this will make play equipment safer for children of all ages. Park Board Minutes 2 ,/91 Page (2) Chuck Browning moved the Handicapper Advisory Board's recommendations be part of Parks and Recreation Department policy. Seconded by Dorothy Kowalski. Motion carried. SKATEBOARD GROUP Sue Rawls, President, and members of Skateboarders United and have been working towards the goal of obtaining a skateboard park in the Lansing area. The group has met with a department task force (.C. Rapson, T. Noyola, C. Pullen) . A Project Proposal, a Park Desirability comparison and a staff report were distributed to Board Members. Several members of the group spoke explaining that the group is trying to locate a park where the children could skateboard with the blessing of the city, with rules, supervision and safety. The group reviewed several parks and presented a Project Proposal with Marshall, Ranney and Washington Parks as the top three sites. An indoor facility is the ultimate goal to reduce noise, increase security of the facility and control of access. The group would like the City to provide a site and liability insurance. Also, any help the City can provide in fencing, building materials, assistance in construction, and future development would be appreciated. Skateboarders United will then operate, supervise, maintain, handle rentals, etc. for the skateboarding site. Liability was discussed. The Board was concerned due to several relatively safe activities that were discontinued due to liability problems (Potter train ride) . Governmental immunity was mentioned. The report has come to the board for preliminary discussion, staff will now investigate and respond to various questions including liability issues. Staff will report to the Board at the April meeting. TURNER-DODGE THEME The Friends of Turner-Dodge forwarded the proposed theme of the house that was developed as part of the overall Master Plan. The proposed theme is "The Turner-Dodge House shall present Lansing history (1845-1945) .using the history of the Turner and Dodge families with emphasis on 1900-1910." The group also would like the facility designated as a "Heritage Center" rather than a community center or convention site. Judy Filice expressed concern over the future rental policy of the site. A Park Board meeting will be scheduled at Turner-Dodge when the Master Plan report is presented which will be in May or June to clear up questions. Dorothy Kowalski moved the Board accept the recommended theme and the site being designated as a Heritage Center; seconded by Judith Filice. Motion carried. ACQUISITION OF PROPERTY ADJACENT TO OAK PARK FIELD OFFICE The department is recommending the property at 703 E. Shiawassee be acquired. This is the only property between our facility and the railroad tracks. This would give access to our maintenance facility without passing through the neighborhood. When a new facility is built, this parcel will enable the site to expand. Park Board Minutes 3 191 Page (3) Ron Lott moved the City investigate the acquisition of this lot and if it proves favorable, that funding be sought; seconded by Mary Woll. Motion carried. (5-1 J. Filice opposed) Judy Filice requested information on the Salvation Army Program at Oak Park. GRAND WOODS LEASE TO DELTA TOWNSHIP The City of Lansing leases Grand Woods Park to Delta Township for $1.00 per year, and pays 50 percent of the maintenance ($10,000 to $14,000/year) . In department budget reduction recommendations, we suggested this park be turned over to Delta Township or Eaton County. The lease agreement can be terminated if "the City fails to appropriate monies to comply with the Agreement; and the City gives Delta Township six months prior notice of termination." A vote of City residents would be needed before this park could be sold. This will be investigated further before Board action is requested. MAPLEWOOD ELEMENTARY PTA EQUIPMENT REQUEST This group requested the City help equip the Maplewood Elementary Playground. The City hasn't put play equipment on school playgrounds since the late 1960's. In the early 1980's the Board of Education stopped installing play equipment due to liability but did allow PTA's to do so. The City is having a difficult time equipping our own park sites and cannot take on school sites. The Department has, however, assisted in installation of some equipment. GREENHOUSE INQUIRY Linda Wey is looking into establishing a herb garden at the greenhouse. We have not yet received a proposal. INFORMATION The Golf Tournament Schedule, Forestry Section Yearly Report, and Program Guide were distributed. The Forestry Report, prepared by Paul Dykema, is an excellent overview of this section. If the Board would like further information, let Eric Reickel know. Also, one of the Red Pandas has died, and the cause is still being investigated. COMMENTARY ON FEES AND CHARGES Eric Reickel prepared an opinion for the State Journal which addresses the concept of basic services and fees and charges. This was distributed to board members. The final report on adult sports fees will be presented at the next meeting. MARKET REPRESENTATIVE Eric Reickel recommended Board members watch the Mayor's budget presentation. Judith Filice questioned that Mary Woll was not invited to the a Market meeting. Ms. Woll will be sent a packet but is not a voting member. Judith Filice is the Board's voting representative. Park Board Minutes 3190/91 Page (4) BOARD COMMENTS George Harlow expressed concern over the cemetery staff cleaning out the wreaths, blankets and artificial flowers prior to the April 1 date given in the rulebooks and posted on the sign. This was done the first week in March. Claims can be submitted through the City Attorney's Office. The Cemetery rules will be amended to note a March 1 deadline. Adjourned 9:40 p.m. * PARK BOARD MINUTES April 17, 1991 MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice, Ron Lott, John Pollard, Mary Margaret Woll OTHERS PRESENT: Sue Rawls, Delton Winkel, David Marin, Nathan Lindsay, Matt Winkel, T .J. Bernthal; R. Eric Reickel, Joseph Kleinhans and Peter Stoughton, City Staff CALL TO ORDER: 7:40 P.M. City Council Conference Room SKATEBOARDERS UNITED Sue Rawls presented a report on behalf of Skateboarders United which further answered questions presented previously. The Board received the report and will discuss it further at the May meeting. Department was not able to report on this issue. The first issue to be explored is liability which requires research on the part of the City Attorney's office among other departments. Fiscal, is�'s�ues have taken precidence over all else. =� r,APPROVAL OF MINUTES Ron Lott moved the meeting minutes of March 20, 1991 be approved as submitited•, seconded by Mary Margaret Woll. 3 Motion carried. 7: CD c:) 1991-92 EXECUTIVE BUDGET RECOMMENDATION !•- 0 Highlights from the Mayor's recommended budget were discussed along with recommended fees for adult sports and a breakdown on grants requesting match from the millage. One recommendation for 1991-92 is that the City recover fully burden costs of the adult athletic programs result in a substantial recovery of expenses. This will increase the adult sports fees 70 percent over this year. This year it was increased 20 percent to recover direct costs. Currently, the program has lost 114 teams (1,864 players) which resulted in an approximate net revenue loss of $20,000. With an additional 70 percent increase, the program will drop to nothing. Most likely a "sports federation" of some type would be formed to schedule games, handle umpires, etc. who would contract with us to fit the fields. The basic concept the Mayor is presenting will take us to a new era. We must look at new ways to provide service. Council is free to accept or reject various areas of the Mayor's recommendations; however, Council must then identify sources of funds or make cuts elsewhere. The Board was extremely upset to have represented this millage as a tool for capital improvements to the voters of Lansing and now that the millage is passed, the funds will be used for operations. The public trust has been betrayed. The millage was always presented to and by the Department, the Board, the Friends of Parks and the voters as money to enable capital improvements to take place. The Board was outraged that the people of Lansing, who have always supported their parks, voted for something they will not receive. Park Board Minutes 4/1. , i1 Page (2) The issue of privatization was discussed at length. Over many years, a viable park system with various types of programming has been developed . A tremendous amount of time and money has been invested in the City Market, the Potter Park Zoo and in various programs. The City cannot give away what is philosophically correct. Barry Crown moved that the Park Board views with dismay and sadness the Mayor's proposals for FY 91-92 which would require many leisure activities historically operated by the department for the benefit of our area residents to be self-sustaining when done without regard to the impact upon our citizens, our neighborhoods and their economic status, and without regard to the probable adverse impact upon crime within the city, when positive recreation is financially beyond the reach of our citizens, and without regard to the heritage we received from our predecessors in this city, and which we must preserve to pass on to the next generation. The Board further makes known that we view it as a betrayal of trust with the voters to use the 1990 parks millage passed by the voters for operations inasmuch as it was, at all times, represented to the people that it was solely for capital improvements for the zoo and parks. The Board seeks to meet with the Mayor to discuss our concerns prior to Council meeting on April 27, 1991. The Board nevertheless intends to discharge its advisory duties in a positive manner to assure that disruption of department sponsored activities will be minimal. Motion seconded by Mary Margaret Woll. Motion carried. This motion will immediately be send to the Mayor with a copy to Council. GRANTS REQUESTING MATCH (MILLAGE FUNDS) Peter Stoughton reviewed a list of projects to be completed with millage funds. If the Mayor's recommendation goes through, there is only $750,000 for match money. Grants for Moores Park, Potter Pavilion and River Trail have already been awarded totaling $395,000. The Landscape Architect will cost approximately $41,952. There are two grants for the River Trail and Fenner Arboretum that are pending legislative approval. This would make the total commitment $605,727. Applications have been submitted for another phase of the River Trail ($125,000) , Potter Restroom/Concession ($200,500) , Tennis Courts ($32,750) and Softball Field Lighting ($62,500) . They may not all be approved. If they all are approved, $1,026,477 will be committed. On the "Fact Sheet" distributed with millage information the Department indicated various projects would be completed entirely with millage funds. These projects included Potter Farmyard ($250,000) , Davis Horseshoes ($25,000) , Gier Concession Plaza ($15,000) , Air Condition Gier & Kingsley Gyms ($140,000), Play Equipment ($120,000) , Frances Garage Design ($4,000) , and Park Trees ($20,000) for a total of $574,000. This would exactly spend the one mill approved by voters. (Note: If the Potter Restroom/Concession grant is not approved, $401,000 must be added to this figure to meet the U .S. Department of Agriculture standards to keep the zoo accredited. ) With millage funds being used for operations, the department is in a real bind. Park Board Minutes 1 7/91 Page (3) SOFTBALL PLAYER FEE PROJECT REVIEW The department recommends the following improvements be made to softball fields using the revenue derived from the player fees. This recommendation will be forwarded to the Mayor to be presented to Council. Recommended improvements are Westside North Fence ($13,000) , Davis #3 Fence ($15,600) , Gier Concession Plaza ($15,000) , Elm Irrigation ($12,000), and Gier Field Irrigation ($33,000) , totalling $88,600. The account has a current balance of $67,668.94 and anticipated revenue through December 31, 1991 is $21,000. Ron Lott moved the Board approve the list of five softball field improvements as presented; seconded by Mary Margaret Woll. Motion carried. INFORMATION Eric Rieckel reviewed special events listing for *1991, the Tree City U .S.A. award given to the City of Lansing and the Washington Ice Rink Report for 1990-91. Discussion of use of the Field House near Eastern High School followed. It was suggested Mr. Reickel contact Dr. Halick. Salvation Army Building at Oak Park - Janice Higgins of the Salvation Army indicated that due to reduced funding the building is not currently being programmed. However, they plan to provide a summer daycamp for children in grades K-6. In the fall they plan to begin a latch-key program for neighborhood children and a drug education program for middle school aged youth. Robert 0. Wagner, AAZPA, wrote to add congratulations on Potter Park Zoo's recent accreditation. However, part of the accreditation is pending based upon the millage. Corrections were to take place with millage funds, and these corrections must be made to keep the accreditation. The recently passed recycling ordinance indicated that an evaluation will be done of acceptability of products such as benches, picnic tables, playground equipment and ports, docks and walksways along the rivertrail made from recycled plastics with a target date of implementing the procurement of these items by July 1, 1992. The future trend is towards these products, but it is a very expensive project. ' MAY BOARD MEETING The May Board meeting has been rescheduled to May 22, 1991 (the fourth Wednesday) . MARKET REPRESENTATIVE The Market Board is very discouraged. There may be letters written to the media regarding the Market. Vendors are leaving and are not being replaced. New vendors are discouraged and go elsewhere. - This should be the peak season and it was not promoted.. The advertising dollars have been taken away. The elevator shaft to a non-existent second floor is complete and privatization is an issue. It is obvious a viable market was not a priority. Park Board Minutes 4/1' -11 Page (4) GENERAL INFORMATION Joe Kleinhans noted the interesting factor in the reduced softball registration was that softball players had droppecd divisions. Players that typically played 24 games are playing 20, etc. The concern is it is the people who played for pure enjoyment were the ones who were dropping out. The true recreational player drops out as costs increase. George Harlow presented correspondence from Robert Brock apologizing to the Board for not asking Council to get a Park Board recommendation regarding the renaming of Municipal Park. Mr. Brockwell was not aware of the policy and will not make that mistake again. Mr. Harlow also referred a request from the Mayor's Office to update them on a complete board member list. The Department will respond. Adjourned. * PARK BOARD MINUTES May 22, 1991 Members Present: George Harlow, Barry Crown, Dorothy Kowalski, John Pollard, Mary Margaret Woll Others Present: Herbert Yamanishi, Robert Kennon, Pauline Johnson, Coalition Community Concerns; Ann Podull, Wendy Kaplan, MSU Students; Ralph Gregory; Tom Wilbur, Mayor's Office; R. Eric Reickel, Don Ballard, Susan Cantlon, Bob Cool, Joe Kleinhans, Carol Rapson, Parks and Recreation Staff Call to Order: 7:30 p.m. , Turner Dodge House COALITION FOR COMMUNITY CONCERNS Pauline Johnson addressed the Board regarding Kingsley Community Center. The Coalition presented a proposal to alter Kingsley Center's hours to noon to 8:45 p.m. during the summer. Currently the center will be open from 8:45 a.m. to 5:45 p.m. this summer. The Coalition feels community usage won't begin until later in the day, and the purpose of the facility is to serve the community. Eric Reickel was encouraged to see the group from Kingsley here at the meeting. The centers all have different philosphies based upon their community involvement. Kingsley has been lacking citizen interest. This group will be meeting with Mr. Reickel. G7 MINUTES cn ti Mary Margaret Woll moved that the minutes of the April 17, 1991 meQTng be'- approved as submitted ; seconded by Barry Crown. Motion carried. cr - i. TURNER-DODGE HOUSE �O Lo c� Susan Cantlon thanked Louise Peppel, Geneva Wiskemann, and Judge Arlen for assisting in hosting the tour prior to the meeting. The Friends of Turner-rDo ge received a $70,000 grant from the State to develop a master site plan for the house and adjoining park land. This project is approximately half done with the consultant looking at the physical site as well as programming and a marketing plan. A $50,000 preservation grant is pending and would be used for restoration of the front porches. The theme of presenting Lansing history from 1845 through 1945 using the Turner and Dodge families as the pivotal point for that history was discussed along with the area's rich cultural heritage. Lansing still has a multi-culture community and it is important this be interpreted through fine arts, history and dance. Summer day camp brochures were also distributed. MICHIGAN SPORTS FESTIVAL Susan Cantlon is also the volunteer coordinator for the Michigan Sports Festival and would like to invite Park Board members, friends and relatives to be volunteers. There is a need for a minimum of 300 volunteers. Park Board Minutes 5/2'1/91 Page (2) DISINTERMENT Barry Crown moved the request of the family of Frederick Gibson Butler, Jr. buried 10/19/46 to disinter the body from Evergreen Cemetery, Grave No. 21, Baby Lot, Section C and reinter in Section N; Lot 531, Grave 6 be approved; seconded by Mary Margaret Woll. Motion carried. RIVERBANK MAINTENANCE Tom Wilbur requested this opportunity to bring his ideas to the board on riverbank maintenance. This is Mr. Wilbur's personal viewpoint as a citizen and he is not attending this meeting as a representative of the Mayor's Office or as a County Commissioner. Mr. Wilbur wished to get the Board's feelings on a 12 point memo which he reviewed. This included (1) defining three types of streambanks on a map (natural, semi-natural, vista), (2) including more natural and semi-natural streambanks, (3) not creating new vistas until natural and semi-natural areas are more prevalent, (4) continue tree planting along River Trail, (5) halt herbicide uses along riverbanks, (6) preserve/improve west bank between Kalamazoo and Michigan, (7) widen streambank at parking lot north of Kalamazoo, (8) create a pond and wetland natural area at Potter, (9) save Potter Oaks, (10) create downtown wetland , (11) tree plantings at River Point and (12) devise signs to explain all of the above. Bob Cool, Field Services Manager, explained all clearing of the riverbank (new vista creation) has been halted, and crews have been instructed to move back from the riverbank in their maintenance efforts. Don Ballard, Golf Manager, related crews have been staying away from the riverbank at Sycamore and Red Cedar as much as possible. At Sycamore there is a minimum of 3' to a maximum of 12' being left unmowed at the non-play area of the course. In two areas the green is within 20' of the creek and this is being maintained at 8" with weedwhips. This allows visibility for the golfer while preserving the riverbank. There are two golf workers with degrees in turfgrass who are certified pesticide applicators. Mary Margaret Woll moved the department continue in the line of a more natural type of landscaping on the riverbank and around the edge of the golf courses and pursue this further as outlined; seconded by John Pollard . Motion carried. Eric Reickel recommended Board Members read the article on "How Green is Your Golf Course?" in the NRPA Magazine. GOLF CART FEE RECOMMENDATION Don Ballard explained a trial fee the department would like to initiate. On occasion golfers in the Oldsmobile Retirees League have one party who must use a golf cart due to a handicap. The full rate is charged . Staff recommends a reduced fee for one person in the cart be initiated for this league on a trial basis. Barry Crown moved the Board recommend to the Mayor that Waverly institute a one rider $5.00 golf cart rate on trial basis during the Oldsmobile Retirees League for players who are able to verify their mobility impairment. This will be evaluated after this season. Seconded by Mary Margaret Woll. Motion carried. Park Board Minutes 5/ '91 Page (3) SKATEBOARDERS Carol Rapson reported an opinion has been requested from the Law Department as to the City's liability pertaining to skateboarding. The Law Department has referred this to the City's insurance carrier for an opinion. Also, information has been received from Akron, Ohio that describes how their insurance carrier handles special events. If a group cannot get insurance, the City has a broker who can get insurance for the group. Akron will be forwarding further information. George Harlow stated a major concern that has not been addressed is turning a portion of a City of Lansing park over to a private group. WAVERLY GOLF COURSE The Master Plan for the expansion of Waverly Golf Course has been approved by the Mayor and Council. The golf courses are now under the. jurisdiction of the Building Authority, and this is the group which needs to initiate action. The department feels this can be built with no cost to the taxpayers by golfers subsidizing these improvements. Ron Lott moved the Board recommend the Mayor authorize the Building Authority to look into the feasibility of expanding Waverly Golf Course from a 9 to 18 hole course as per the Master Plan approved by Council on July 16, 1990. Seconded by Dorothy Kowalski. Motion carried. OAK PARK COMMUNICATION TOWER Ralph Gregory spoke to the Board regarding placing a multi-use communication- tower at Oak Park under a long term lease. The Urban Development Committee has referred Mr. Gregory to the Park Board for a recommendation. The Oak Park site was chosen because the tower must be located within one mile of the downtown area and on a multiple use piece of land. Mary Margaret Woll stated the ENO is totally against this tower and has communicated this to the Planning Board . Ralph Gregory reminded the Board that the park trees will shield the neighborhood for the most part. Barry Crown acknowledged the need and commented it is safer to keep towers in the same general area. Moved by Barry Crown supported by Dorothy Kowalski to approve the concept of a communication tower being installed at the Oak Park Storage area subject to the approval of the Director of Parks and Recreation and Manager of Field Services with a minimum of disruption to the work force at Oak Park. All funds generated from lease of this land are to be designated for park improvements. Motion carried. (4-1-1) (No-M. Woll; Abstain-J. Pollard) GRAND WOODS PARK, WILLOUGHBY PARK AND PARCEL C EASEMENTS Easements have been requested to place sanitary sewer lines through Grand Woods Park and Parcel C. These will be covered once completed. � Also an easement has been requested for drainage into Willoughby Park which is basically a wetlands area. Department recommends approval of all three easements. Park Board Minutes 5/29 '91 Page (4) Ron Lott moved approval of easements for Grand Woods, Willoughby Park and Parcel C. Seconded by Dorothy Kowalski. Motion carried. RELOCATION OF SENIOR CITIZEN%VETERAN GROUPS- FROM CIVIC CENTER Eric Reickel reviewed a resolution passed by Council expressing the City's intent to relocate these groups to new facilities. WEEKDAY RESERVATION SYSTEM AT GROESBECK This was approved for a trial period at Groesbeck last year. Due to staff difficulties it was delayed until this season . This reservation policy will help eliminate the overcrowding problem. Don will report on the success of the program at the end of the golf season. Also a 3 x 5 card of "Golf Hints to Reduce Slow Play" is being developed . MOORES PARK Pete Stoughton and the Consultant for the park had the first meeting this evening with area citizens regarding the redevelopment of that park. 1991-92 BUDGET Mr. Reickel commended the Board on their stand on the budget and the action they took. There were positive results--the millage is back in for park improvements, a stumper has been approved, and kids camp sites among other things. Mr. Harlow received a letter from Councilman Canady supporting the Board's position on softball fees. He feels the vote to increase softball fees was a mistake and he will support rollbacks. He encourages contact from the Board. John Pollard commented the piece of property which is being looked at for the communication tower is the only piece of. property which is available for that purpose and this gentleman has been looking for years. Barry Crown stated the Board must take firm stands or there will not be much of a Parks Department in ten years. Citizens can be mobilized to support the Department but the Board must be careful in choosing their causes. At the next meeting the department will be presenting the first year's recommendation from the millage. Meeting adjourned at 10:00 p.m. PARK BOARD MINUTES June 19, 1991 BY: Members Present: George Harlow, Barry Crown, Judy ftiloit, iRPn Mtt d1n Pollard Others Present: Harold Leeman, Jr. , Al George, Bob Brockwell, Douglas Finley, Robert Cool, Peter Stoughton Call To Order: 7:40 p.m. , Scott House, 124 W. Main RANNEY PARK FENCE Harold Leeman, Jr. , had inquired at a Council meeting about the damage done to the fence at Ranney by Story Oldsmobile. He was told the administration was working out an agreement with Story to put in a guardrail. Mr. Leeman doesn't feel the department should be paying for damage done by Story Olds. The original agreement was that Story will pay for damage; however, this is an ongoing repair problem. This will be a permanent solution to a yearly problem. The Board discussed rescinding the prior agreement and the need not to over react. Mr. Leeman also commented on shrubbery overgrowth on the east side of the park. Department staff will check into shrubbery overgrowth. APPROVAL OF MINUTES Ron Lott moved the minutes of the May 22, 1991 meeting be approved; seconded by John Pollard. Motion carried. Judy Filice commented she was gratified to realize that Tom Wilbur has been paying attention to her recommendations to naturalize park land. The minutes will be amended to include Ron Lott as being present. GENESEE PROPERTY Alfred George, a neighbor of the Genesee property, is interested in purchasing this lot. This is the old Genesee Center site. The Board had approved this parcel for sale when the center was demolished, but the property did not sell. Some play equipment has been placed in the park in the interim. The site is a congregating area for extremely negative uses in the evening hours. Mr. George spoke to the Board regarding purchasing the property, fencing it and putting in an orchard which the neighborhood children would have access to. This will give control back to the neighborhood in the evening. Barry Crown expressed concern about the lack of open space in Lansing's future. The possibility of a deed restriction was discussed. Councilmember Brockwell was present at the last Neighborhood Watch for this area and related that the group was for selling this property by a 2-1 margin. The Black Child and Family Institute has ample space to meet the needs of the area; and if the play equipment is sound enough, it could be given to the Institute. This will be referred to the Planning Commission for a their input. Board members will have a chance to view the property and it will be acted upon at the July meeting. Park Board Minutes J- ,e 19, 1991 Page (2) FOSTER ADVISORY BOARD The Foster Advisory Board has invited the Park and Recreation Director and Park Board Chairman to their next meeting on July 11 to discuss their concern about the consistent, dramatic fund cutbacks with community centers affecting programming at Foster. Also they request clarification on the direction the city is taking in regard to community centers. Barry Crown will represent George Harlow. 1991-92 CAPITAL IMPROVEMENT MILLAGE PROJECTS Peter Stoughton, Landscape Architect, presented the following list of projects to the Board for approval. 1) Landscape Architect (millage $45,000); 2a) River Trail from Aurelius to I-496 (millage $20,000); 2b) River Trail from Burchard to East Grand River (millage $125,000; grant $375,000); 2c) East Grand River to Dodge House (millage $105,500; grant $316,500); 3) Moores Park (millage $90,775; grant $272,325); 4) Potter Pavilion (millage $180,000; grant $200,000); 5) Fenner Arboretum (millage $62,500; grant $187,500); 6) Potter Restroom (millage $190,500; grant $190,500); 7) Tennis Courts (millage $105,000); 8) Potter Farmyard (millage $400,000); 9) Davis Horseshoe Courts (millage $133,225) . This is a total of $1,541,825 in grants, $1,482,500 in millage and $133,225 for a contingency. We are still awaiting approval of the Potter Restroom grant. Ron Lott moved the Board approve the millage projects discussed and refer them to the Mayor for approval; seconded by Barry Crown. Motion carried. ESMAY MARKER Two graves were purchased in a flush marker area at Mount Hope. The Esmay family is requesting a waiver to put in raised marker. They allege cemetery staff did not inform the family this was a flush marker area. Parks and Recreation staff is against granting a waiver. Board discussion followed centering on other options; however, the family is not willing to look at any options other than placing a raised marker. As an additonal point, in areas where raised markers are allowed, four gravesites must be purchased before raised marker is allowed. Even if this was in a raised marker area, there are only two gravesites and a flush marker would not be allowed. Barry Crown moved that the Board recommend to the Mayor this request be denied; seconded by Ron Lott. Motion carried. POTTER PARK FARMYARD AND RESTROOM CONCESSION BUILDING DESIGN Doug Finley and Peter Stoughton reviewed the proposed design. This will be referred to the Mayor. Ron Lott left meeting at 8:55 p.m. , returned 9:35 p.m. Following items are for information only. Fark Board Minutes Jv 19, 1991 Page (3) SKATEBOARDERS UNITED The City Attorney notified staff today that there is not problem with a Skateboard group in a park. They will be required to have insurance with the City listed as co-insured. Participants would be required to sign a standard release form. The Law Department would be willing to help work out an agreement if approved. This will be discussed at the July meeting. INFORMATION As of July 1 City Hall will no longer have a security guard and this board will be meeting at various park sites. Swimming pools have had mechanical problems but will be opened as soon as possible. Council added another Kids Camp site, Post Oak. Councilmember Brockwell contacted Lansing Township and the Township will be paying for half of this site. Grants have been awarded for Fenner and the River Trail. Staff has concerns over when the department is able to implement the zoo admission fee. Staff wants to market the concept. Judy Filice feels the fee is too low for the zoo. Judy Filice expressed concern over not having a donor recognition plan. Staff to follow-up. Oak Park communication tower has been referred to Planning and the Waverly Golf Course expansion has been forwarded to the Building Authority by the Mayor. MARKET Judy Filice related events from the last market meeting regarding the outdoor flea market being arranged against board recommendation. The Board felt the image of a flea market was not the proper one for the Lansing City Market. This is not what the taxpayers of Lansing should be providing. The MSU survey showed overwhelmingly the public was not in favor of the Market becoming a flea market, but rather wanted primarily a produce market. The Market Advisory Board was not consulted and the vendors were not consulted. Ms. Filice did read portions of the three letters of resignation from Margaret McCall, Harry Blanchard and Darrell Sweet. Lengthy discussion followed. BOARD COMMENTS John Pollard agreed that the Market should be promoted along with the entire department. Also he understands Board member frustration with not being asked for advise in advance rather than after the fact. He is interested in keeping the long term plan up-to-date to see how all improvements fit together for the coming years and feels a disportional amount of money is going to Potter while the smaller, neighborhood parks are neglected (playground equipment, restrooms, etc. ) . Mr. Pollard expressed a concern for equity for Lansing residents regarding fees. Non-residents are enjoying facilities at Lansing taxpayers expense. There is a strong need for the Lansing School District and the City to coordinate their efforts for play equipment, playing fields and courts. Mr. Pollard stressed to the Board they can have an affect because the only mandate at the last election was the park millage. Eric Reickel explained the first year of the millage program is a catch-up program to match grants. Meeting adjourned 9:55 p.m. PARK BOARD MINUTES July 17, 1991 Members Present: George Harlow, Barry Crown, Judy Filice, Dorothy Kowalski, Ron Lott, John Pollard, Mary Margaret Woll Others Present: Harold Leeman, Al George, Janet George, Bruce Miller, Jean Eaglesfield, Bob Brockwell, Al Blakemore Call To Order: 7:30 p.m. , Scott Center, 124 W. Main STATEMENTS OF CITIZENS Harold Leeman, 529 N. Francis, inquired about Ranney Park's fencing and shrub overgrowth . Eric Reickel has consulted with the City Attorney regarding the Frandor/Story snow removal liability issue. If snow dumping is permitted on City property, liability falls on the City. A formal agreement with a hold h,2rnt6-ss clause, insurance, etc. , would resolve the problem. (The Ranney fence su:e� is also discussed later in the meeting. rn ) LANSING OAR AND PADDLE CLUB c Bruce Miller of the Lansing Oar and Paddle Club distributed a handout detailing? the proposed plan . The MSU Crew and the Oar and Paddle Club jointly e the present building and more space is needed . The Lansing Oar and Paddle duly: proposes to build an additional boathouse at Grand River Park adjacent�o ,the s present Quonset Hut. The Lansing Oar and Paddle Club will raise fund 0 build this new building. rn Ron Lott moved that the Board support the concept of the planned expansion of the Boathouse area at Grand River Park; seconded by Judith Filice. Motion carried. APPROVAL OF JUNE 19, 1991 MINUTES Corrections were noted as follows: Under 1991-92 Capital Improvement Millage Projects the amount for Davis Horsehoe Courts should be $25,000. Also the total of millage should be $1,349,275. Ron Lott moved the Board, approve the minutes as corrected ; seconded by Barry Crown . Motion carried. SKATEBOARDERS UNITED The group was notified of the meeting; however, no representative attended. (Sue Rawls is no longer the Chairperson. ) Ron Lott moved that this issue be tabled until the representatives of the group proceed to address specifics,of this program; seconded by Mary Margaret Woll. Motion carried. GENESEE STREET PROPERTY After researching the history on this property, a Resolution was discovered stating this property would remain an open space with the Mayor dropping all efforts to sell the property. The neighborhood will work with the Mayor to make recommendations for future use of the property. Also, it has never been designated '!as park property. Park Board Minutes 7/17/P- Page (2) The request to sell the park has focused considerable attention on the site in the past month, and it is now being used heavily. This issue was discussed at length . Judy Filice had visited the site and spoke with several citizens. Robert Brockwell suggested selling an 8 to 10 foot strip on the north to Mr. George to serve as a buffer zone. The Board directed staff to investigate the situation and act. RANNEY FENCE/PARK The Board is concerned about the snow dumping situation and the lack of progress in obtaining an ,agreement with Story. Mr. Reickel will discuss this issue with the Mayor. '' Residents of Friendship Manor have complained about the condition of the pathways in the park. This site is slated to have a master plan using monies from the Ranney Trust Fund; however, with only one Landscape Architect for the past 9 months, the project had been shelved . There was discussion of a prior agreement between the Manor and the City. TENNIS COURT RESERVATION POLICY - Pulled . ELECTION OF OFFICERS Ron Lott moved George Harlow remain President and Barry Crown remain Vice President; seconded by Dorothy Kowalski. Motion carried. PUBLIC SERVICE LIFT STATION IN IRVING PARK Pete Stoughton explained the need for the pump station in the area. There will be minimal impact on the area and a tremendous cost savings to the City by using this site. Barry Crown moved the Board approve the concept of a Public Service lift station in Irving Park; seconded by Dorothy Kowalski. Motion carried. GATE HOUSE - ELECTRIC RAILROAD The gate house had been donated to the Electric Railroad Museum. The museum dissolved and now the group is trying to donate the gate house to the city, which will include maintenance. After discussion, Barry Crown moved this be referred to Public Service Department as this is located on their property and the department has no use for the structure; seconded by John Pollard . Motion carried. URBAN DEVELOPMENT BOARD MEETING FOLLOW-UP The Urban Development Board is concerned about the lack of a policy regarding the use of park land for other than park purposes. There is no written policy and each item is dealt with individually. This board may wish to meet with the park board in the future. MAYORS RESPONSE TO FIRST YEAR MILLAGE PROJECTS The Mayor agreed with the list of projects referred by the Board . Park Board Minutes 7, )91 Page (3) PARCEL C SALE Weiland-Davco Corporation has expressed an interest in purchasing this property. Judith Filice moved the Board approve of the diposal of the property with proceeds of the sale being used for park, purposes; seconded by Barry Crown. Motion carried. ZOO ENTRANCE FEE The zoo fee has become a controversial issue centering around a resident/non-resident issues. The Park Board remained with their original recommendation and discussed the need to raise the fee for busses. Regionalism was also discussed at length . DIRECTOR'S REPORT Eric reviewed the proposed Bond Issue for infrastructure repair. Barry Crown , Mary Margaret Woll and Eric Reickel attended a Foster Advisory Board meeting to discuss concerns about recreation programming and the lack of maintenance at the Center. MARKET Judy Filice expressed concerned about the lack of a five day market or a grand opening. The Mayor is currently making appointments to the Market Advisory Committee so meetings can resume in the near future. REMARKS BY BOARD MEMBERS Judy Filice commented on the excellent 4th of July Parade. Also, ORV legislation will have cleanup money available for parks that have had destruction. Ron Lott commented on the success of the Marshall Field Sand Volleyball Courts. John Pollard noted the great press the department has received in the past month . Mary Margaret Woll is concerned about the Centers. They serve all ages of the community and the buildings desperately need maintenance. Concern was expressed about the cleanliness of the nursery. WAVERLY GOLF COURSE EXPANSION George Harlow requested status of the Waverly Golf Course Expansion. The Board's action was referred to the Mayor and the Mayor has referred it to the Building Authority. The Building Authority has taken no action at this time. The firm will need approval to go ahead by March of 1992 to begin work in October of 1992. The Board requested this be followed up on . Adjourned 9:45 P.M. * Park Board Minutes August 21, 1991 MEMBERS PRESENT: George Harlow, Chuck Browning, Barry Crown, Dorothy Kowalski, John Pollard, Mary Margaret Woll OTHERS PRESENT: Harold Leeman, Yong-Yun Cho, R. Eric Reickel CALL TO ORDER: 7: 55 p.m. , Scott House MINUTES OF JULY 17 , 1991 Mary Margaret Woll moved the minutes of the July 17 , 1991 meetZng�be approved as presented; seconded by Dorothy Kowalski . Cn Motion carried. -0 r- 717 DELTA TOWNSHIP - GRAND' WOODS PARK c0 _0 Delta Township Parks , Recreation and Cemeteries Commission has f(;Pwa• deck Z a letter requesting the City consider cost-sharing, this budget ear (91-92) due to the fact the our budget years conflict. The �iti of Lansing Parks and Recreation Department did not budget for this p nse. If this is recommended, approximately $14 , 000 would have to be made up out of the department budget. The Township also requested the park be turned over to them. This is designated park land and would require a vote. After discussion, Barry Crown moved that the City not cost share with Delta Township and that the Board recommend to the Mayor that park ownership be transferred to the Township with the property continuing to be used for park purposes . Seconded by Dorothy Kowalski. Motion carried. LAKE LANSING PARK/WAIVER OF NON-RESIDENT FEE RESTRICTION Ingham County is contemplating implementing a parking fee for residents and non-residents for Lake Lansing Park. There seems to be a question pertaining to a grant that the City provided for the County in dredging out the lake. One of the conditions was that a fee would not be charged Lansing residents for 25 years . Ingham County is requesting this restriction be waived. The Mayor has requested a Park Board recommendation. 'Discussion followed regarding the 25 year contract which guaranteed City of Lansing residents free entry after helping to financing the lake cleanup. There is no benefit to the City to recommend this . Also concern was expressed that all three communities should contribute, not just Lansing. Barry Crown moved that this issue be tabled as a unanimous agreement should be reached between the three communities and some type of quid pro quo from the county is needed. Seconded by Chuck Browning. Motion carried. PARK BOARD MINUTES 21/91 PAGE ( 2 ) ZOO FEE Eric Reickel distributed a memo from Councilmember Benavides to the Mayor and a memo to the Mayor from Doug Finley, Zoo Director, both dated 8/21/91. There has been much discussion regarding zoo fees . In the Executive Budget Recommendation from Mayor to Council , the Mayor had supported an entrance fee to the zoo but had noted a free re-admission for Lansing, residents may be too difficult to administer. The parking fee increase was also supported. Council had adopted the Executive Budget. In philosophy this was adopted and the department proceeded. The $1 . 50 parking fee has been instituted, and it has been accepted very well . Council at the Committee level has decided that no fee be instituted for Lansing residents , and that non-residents be charged $2 . 00 for adults and $1. 00 for children. Ongoing discussion has been taking place. The major concern of the department is validation of residents and delays. If residents pay one time, -after entering they can go to another area to validate and receive a ticket validation for a future visit. Council does not wish to charge the one-time fee for residents . Regionalization was discussed by the Board along with various options of admitting residents free (tax credits, cards distributed to voters , stickers on driver ' s licenses , etc . ) . Barry Crown moved residents be charged a one time fee with a re-entry plicy being instituted and that children ages 3-15 be admitted for 75� . Fees are recommended at $2 . 50 and 75� . The Board is standing by the original recommendation with the exception of the age difference and the fee. Seconded by Mary Margaret Woll . Motion carried. (5-1) (J. Pollard against) MICHIGAN STATE CREW AND LANSING OAR AND PADDLE CLUB John Pollard noted the building will increase from 1, 800 sq. ft. to 6 , 640 sq. ft. when all three phases of expansion are completed. This is leased for $1 . 00 . Mr. Pollard feels the city should •look into increasing this rental substantially. Private groups using park property in a manner which fits in with the park was discussed at length. INFORMATION The Forestry Annual Report prepared by Paul Dykema was distributed. The department received a $10 , 000 fisheries grant to improve the boat launch at Grand River Park. The Mayor has referred Waverly Golf Course expansion to Council and it is before Physical Development Council Committee and most likely will be referred to Ways and Means . Two volunteer coaches have received Youth Sports Institute Outstanding Coaches Awards ; Glen Lopez for floor hockey at Gier and Les Midget for basketball at Kingsley. PARK BOARD MINUTES /21/91 PAGE ( 3) CITY MARKET Mary Margaret Woll has visited the Market and there is concern about the appointments of new committee members . RANNEY PARK Harold Leeman questioned the progress of the Ranney Park Fence. An agreement is still being worked on. Adjourned 9 : 10 p.m. PARK BOARD MINUTES September 18, 1991 MEMBERS PRESENT : George Harlow, Barry Crown, Judy Filice, Dorothy Kowalski, John Pollard, Mary Margaret Woll OTHERS PRESENT: R. Eric Reickel, Peter Stoughton CALL TO ORDER: 7:30 p.m. , Scott House, 125 W. Main APPROVAL OF MINUTES cn Dorothy Kowalski moved the minutes of August 21, 1991 be approved as pre ented; -- seconded by Mary Margaret Woll. C-D Motion carried. RELOCATION OF MOORES HORESHOE COURTS Oscar Hope of the Horseshoe Group had requested the Board reconsicz� heir earlier recommendation. Peter Stoughton, Landscape Architect, explained tl c urts were to be relocated from Moores Park as part of the Master Plan for Mooree P rk. The 15 horseshoe courts were to be relocated to Davis Park. Mr. Hope requests they be placed at Westside Park. Most of the participants live in the north end of town, and this would be more convenient. The Board discussed the two sites. Davis and Westside both have restrooms but Davis Park restrooms are open. Barry Crown moved the horseshoe courts be moved to Davis as planned , seconded by Ron Lott. Motion carried. MEMORIAL POLICY The Mayor has requested a memorial policy be prepared covering the Parks and Recreation Department taking into consideration what other cities have in place. Eric Reickel has been investigating what other cities have available which will include plaque policies and park naming policies. The Board discussed several ideas for the policy including a limit to the length of time a name remains in force for a park; that a park would only be named for a person or plaque placed if a sizable contribution was received for purchase, construction or development; also the service aspect was discussed . Staff will prepare a recommendation for the Board's review at the next meeting. LOU ADADO RIVERFRONT PARK AND TRAIL SYSTEM MEMORIAL REQUEST Council has requested the Board make a recommendation as to the proper memorial and signage in the park. Peter Stoughton discussed the signage system specifications that are under development for the trail and . park and explained how Mr. Adado's name could be added to the proposed signage for one prominent sign. Various options for placement were also discussed . Kiosks in place currently have Riverfront Park on them, and as they are replaced , "Louis F. Adado" can be added in smaller letters. Mary Margaret Woll moved that the Board refer this concept to the Mayor with a location for a permanent sign placement now near the Sunbowl; seconded by Ron Lott. Motion carried. PARK BOARD MINUTES 9/18/91 Page (2) COUNCIL'S BYPASSING P, ; BOARD The Board discussed the lack of input they had on the Council renaming of Riverfront Park. Mary Margaret Woll moved the Chairman of the Board direct a letter to City Council with a copy to the Mayor expressing the Board's dismay at being bypassed again in the parking naming process; seconded by Dorothy Kowalski. Motion carried. TURNER-DODGE ACQUISITION As part of the Turner-Dodge Master Plan the architects have recommended the purchase of four neighboring houses. Two are currently available. Staff would like to check the feasibility of purchasing these four houses as they come on the market and proceed to acquire the two that are available. Parcel C sales funds could be used or perhaps some residual millage funds. Ron Lott move the Board recommend to the Mayor that the city look into acquiring the available property now and continue planning for the acquisition of this property. Funds for acquisiton could come from the Acquisition and Development Account. The Board prefers the houses be relocated if the condition of the buildings makes this feasible. Seconded by Dorothy Kowalski. Motion carried. ZOO ADMISSION POLICY Council has determined that no zoo entrance fee will be charged for Lansing residents or Lansing School District classes who arrange for a pre-trip presentation through the Zoological Society. Also, the administration is to arrange for a pass for Lansing residents to be available in 1992. Fees are $2.00 for non-resident adults and $1.00 for children. Staff has estimated it will cost approximately $17,000 to implement this plan . Barry Crown moved that the Park Board reject City Council's resolution and continues to support the resolution the Board passed last month . Council's resolution is administratively unworkable. Seconded by Dorothy Kowalski. Motion carried. (5-1 J. Pollard opposed) In August the Board moved residents be charged a one time fee with a re-entry policy instituted and children ages 3-15 be admitted for 75�. Fees were recommended at $2.50 for adults and 75¢ for children . There is support for a uniform fee for residents and non-residents with the only differencial being between adults and children to include a pass that can be sold to Lansing residents. Discussion of zoo's role in the community followed . Attending the zoo can be seen as a recreational decision such as playing a round of golf, residents and non-residents pay, with the opposing viewpoint being the zoo is being subsidized heavily enough by tax money and should be free. INFORMATION Resolution on Bancroft Park Maintenance had been mailed to the Board along with the August 1991 Forestry Report. Eric Reickel attended the Grand Opening of the Washtenaw County Recreation Center (6.2 million dollar center) to reviewed it for ideas for the south end community center. The proposed parking lot closing ordinance has been prodded along to City Council for a public hearing. There is a new program on Channel 28 called "Leisure Focus" which will be highlighting various aspects of the department. PARK BOARD MINUTES 9/'Q/91 Page (3) MARKET ADVISORY BOARD Events at the Market do need to be publicized . The Market Committee could compile a list of their events and distribute them to the presidents of the neighborhood organizations for free publicity. FUTURE MEETINGS The October meeting is cancelled . The November meeting will be held at Fenner Arboretum. George Harlow requested staff be present at the next board meeting to explain the article fees, etc. , in the August 25, 1991, Lansing State Journal article, "Losing the Budget Game." DEPARTMENT BOARD MEETINGS The Board President requested that all minutes of departmental advisory groups, advisory boards and the Potter Zoological Society be part of the monthly agenda. ADJOURNED. * Park Board Minutes November 20, 1991 MEMBERS PRESENT: George Harlow, Chuck Browning, Barry Crown , Judith Filice, Ron Lott, Mary Margaret Woll OTHERS PRESENT: R. Eric Reickel, Phil Dorland , Don Ballard, Robert Cool, Doug Finley, Joe Kleinhans, Peter Stoughton CALL TO ORDER: 7:35 P.M. Parks and Recreation 4th Floor Conference Room APPROVAL OF MINUTES Chuck Browning moved the minutes of the September 18, 1991 Park Board meeting be approved as presented . Seconded by Mary Margaret Woll. Motion carried. DEPARTMENT ADVISORY BOARD MINUTES Minutes of various department advisory boards and friends groups were included with the Park Board information packet and will be sent monthly. AMERICAN DISABILITIES ACT Information regarding the newly approved American Disabilities Act will be distributed for the next Board meeting. LANSING YOUTH AND RECREATION FUND/KRIS NICHOLOFF Mr. Nicholoff submitted an overview of his effort to expand the Kid's Karma (summer playground) Program. The Board should be aware that there has beeol—no-inoney appropriated to begin the Kid's Kamp Program in June, 1992. The depjTAment will be submitting a request for Kid's Kamps in the FY 92-93 budget. Judy Filice suggested the program be held in elementary schools childre-F can walk to. Tennis courts close to these sites should also be repaired . GRANT AWARDS ry Michigan Recreation Bond Funding has been approved for tennis co repair at St. Joe (3) , Ranney (3) , and if there are enough funds, the courts at Clippert will also be repaired . Also as part of the Moores River grant, the tennis courts at Moores will also be repaired . The other grant received was for Riverpoint Park. The department applied for a grant to extend the Rivertrail from Elm Street to Washington Avenue with some park development recommended . The DNR awarded a grant for the park development but not the Rivertrail extension . The Director will meet with the DNR to determine the reason for the partial funding as the creation of a new park was not the intent of the application . The requests for Potter Park Restroom/Concession building and softball diamond lighting were not approved . MEMORIAL POLICY Director has contacted several organizations to obtain copies of their policies including the State of Michigan; City of Lincoln, Nebraska; North Carolina State University; and an article regarding National Park Service. The Park Board had a previous policy (before the 1978 Charter revision) which was distributed . This does not replace the need for a plaque policy. Park Board Minutes No ,ber 20, 1991 Page (2) Discussion followed centering on a memorial policy which would assist people in memorializing loved ones while improving the park system. Potter Park Zoological Society's Plant Parenthood Program was discussed along with a wish book idea. Board members requested further police gathering, suggesting New York City's t_.P '-r« Conservancy "s`5 year old policy- arid tie DlicPricarr tc C rt o rs t� policy. The Director will take the 1976 policy on naming of park land to the Mayor to confirm the Board's direction. NEWSPAPER ARTICLE ON THE COST OF COMPETITIVE SPORTS George Harlow had concerns as to how the cost figures were arrived at in the August newspaper article. The figures were taken from the Griffiths report which show full cost including "administrative charges" for all programs. Real dollars budgeted to the direct operation of the program minus the charge for full time administrative staff shows our formerly budgeted costs. John Pollard is interested in the amount of revenue generated compared to the expenses of programs and the average cost per participant. Fees and charges will be reviewed at the December meeting. SELF HELP GARDEN PROJECT - LEASE OF FOSTER BUILDING The Self Help Garden Group wants to use the Foster Park Building as storage for their tools and temporary produce storage. They will place a new roof on the building and provide liability insurance. They do not need electricity or water. This building had been on the demolition list and has been a maintenance drain for graffitti coverage. John Pollard moved the Board recommend this proposal to the Mayor noting that the building is to have no toxic substances stored in it and that the intent and size of the park not change. Seconded by Mary Margaret Woll. Motion carried. PROPOSED BUDGET POLICIES FROM THE MAYOR/MORATORIUM ON NEW PROGRAMS FROM COUNCIL Copies of the Mayor's policies were distributed to board members with special attention given to " 13 . That the City, in recognition of the difficulties which will continue to face Lansing and other core cities in providing for existing services, cease planning of service expansions that will require tax dollars to operate or support." Also copies of the Resolution stating there will be no new programs were distributed . CURRENT WORK PROGRAM AND PROPOSED CHANGES Division Heads presented changes in their current worle program and proposed changes to the Board . Office and Business Administration/Management - Phil Dorland reviewed the New Program Requests for this division including consulting service for Market ($15,000) ; casual laborer at Market to fill-in times when there is no custodial person ($2,600) ; and Special Event support ($2,465) . Program changes were also reviewed including staff developing a sales program for market shopping bags, t-shirts and hats; sale of parking passes for market parking lot; and the elimination of Saturday hours at Cemetery Office due to elimination of Cemetery Coordinator's position. Field Services Divison - Robert Cool, Field Services Manager, reviewed New Program Requests including uniformed security guard for Riverfront Trail (dropped from LPD, reinstate in Parks Budget) ; rental of aerial tower; contract pruning of 3,000 large trees; contract planting and also the request to lease a brush grinder to mulch green waste. Park Board Minutes N mber 20, 1991 Page (3) Bob Cool also distributed a proposed organizational chart for Field Services. Under Grounds and Landscape Maintenance, there are no special attendants at Bancroft, Moores, Washington, Westside or Dunneback. Proposing replacement of a vacant Parks Maintenance Worker with a newly created Gardener position stationed at Cooley with duties throughout the system. Also a Parks Maintenance Worker position at Frances is being recommended to be retitled to Gardener. Forestry has requested their section be reorganized with a Park Hazard Reduction Crew (addition of crew and equipment) , a Crime Prevention Crew (trimming by lights, etc. ) and three general crews and the addition of 2 seasonals for 48 weeks under Removal and Trim. Under Planting and Preventative Maintenance, a Gypsy Moth Control Worker and a regular crew. Leisure and Special Recreation Services - Joe Kleinhans, Manager of Leisure Services, reviewed his division's organization and duties. New Programs proposed include expanded community center hours due to requests from community groups. Concern was expressed over safety of citizens with expanded hours and short staffing. Also a revamping of the Summer Program at Centers is proposed to eliminate much of the "drop-in" activity with participants who range in age from preschool to 17 years. Staff proposes to divide days into specific times for specific age groups. Discussed loss of a Tri County Office on Aging grant which paid a large portion of a staff person's wage. Council policy is that if a position is funded through a grant and the grant is lost, then the position is lost. Duties of this position need to be picked up through the existing structure. Propose continuing purchase of youth sports awards which was previously eliminated . Kids Kamps were discussed . The site selection process should be reviewed . A cost of 60c per child per hour is very expensive. 4th of July - Proposing money for the concert and the parade only. Michigan Recreation Sports Festival - Costs should be less this year. Also ASA State Tournaments will be here this summer (92-93) . Softball tournaments will take place every weekend starting second week in July through Labor Day weekend . This will be a burden on the Facilities and Maintenance Group who have a 20 percent loss in staff. Potter Park/Zoo Division - Douglas Finley, Zoo Manager, explained the focus of the zoo is implementing the new admission fee for 1991-92. The total request for the zoo is much larger than in previous years but as an enterprise account there are additional items. The bottom line looks substantially different but there is no new service with the exception of collection of this fee. No money has been budgeted to cover the cost of collecting the fee. Golf/Washington Ice Divison - Don Ballard, Golf Manager, discussed New Program Requests including Washington Ice's request for a contract security worker from 6:30-10:30 p.m. Staff is busy running the ice rink and cannot supervise parking area to the extent it is needed to maintain a safe environment. Golf is an enterprise fund with the same recommendations in reference to a ranger or starters at courses being submitted again. Also proposed is a 25� surcharge at Groesbeck to cover the cost of wage increases for starters who have not had an increase in 6 years. Eric Reickel mentioned a financial feasibility study is being done on the possibility of expanding Waverly. . CIP Peter Stoughton, Landscape Architect, reviewed the Capital Improvement Projects submitted to Finance including the Potter Restroom/Concession Building, Play Equipment, Frances Garage, Oak Park Acquisiton, Turner-Dodge House (1st phase Park Board Minutes No fiber 20, 1991 Page (4) improvement) , River Trail (west from Dietrich Park) , Gier Concession Plaza, Zoo Entrance Design , Potter Park Erosion, Air Condition Gyms (Gier, Kingsley, Foster) , Tree Planting, Solomon Gravel Pit Acquisition, Waverly Golf Expansion, and Turner- Dodge Acquisition. MOUNT HOPE GREENHOUSE PROPOSAL A proposal was received from John Mugg and Jim Klug to renovate and maintain the greenhouse. They will lease the structure and grow bedding and foliage plants on a wholesale basis throughout the year. The City is expected to install water service to the greenhouse. Mr. Mugg and Mr. Klug will completely renovate the structure. Judy Filice moved the board recommend the Mayor support this proposal. Seconded by Ron Lott. Motion carried. DIRECTOR'S REPORT The Board was mailed information on Zoo Fees, 1991 Summer Activities Reports, Adoption of Ordinance to Close Park Parking Lots to Persons and Vehicles, Small Business Association Grant Award , Leisure Focus Program, 50 Plus Thanksgiving Dinner; 50 Plus All Center Party, and Waverly Golf Update. Mr. Harlow authored a letter to the Mayor from the Board expressing the Board's displeasure at being by-passed . The response received from Council President, Lucile Belen, responded that park naming has always been Council's perogative. The Friends of the Market are having a Holiday Open House Saturday, December 7, from 9:00 a.m. to 5:00 p.m. Mary Margaret Woll encouraged fellow Park Board members to attend . This group deserves the support. Mary Jo Kerkes and a group of students have adopted Comstock Park and clean it up on a monthly basis. This will teach their children how to help, responsibility, citizenship and cleaner parks. She is also hoping the department will allow an ice rink in Comstock Park. BOARD MEMBER COMMENTS John Pollard requested information on Story Olds Fence. The Director explained a license has been obtained by Story Olds, including an insurance clause and a date for all damages to be repaired . NEXT MEETING DECEMBER 18, 1991 7:00 P.M. * Park Board Minutes December 18, 1991 MEMBERS PRESENT: George Harlow, John Pollard, Dorothy Kowalski , Mary Margaret Woll , Ron Lott , Barry Crown, Judy Filice OTHERS PRESENT: Harold Leeman; Priscilla Holmes ; R. Eric Reickel , Don Ballard,Robert Cool , Phil Dorland, Doug Finley, Joe Kleinhans CALL TO ORDER: 7 : 00 P.M. , Parks & Recreation Conference Room, City Hall RANNEY PARK Harold Leeman, 529 N. Frances , spoke to the Board. He has received a copy of the agreement between the City and Story Olds regarding fencing and snow removal . He inquired as to the master plan for Ranney and what is the long term solution for the snow problem along the fenced area. The Director explained a RFQ (request for quotes) for consultants to do the master plan is needed. Then we can address a better resolution for the fence line. The license agreement dealt with just snow removal . In informal discussions with Doug Milbury at Story, he has indicated Story is willing to participate . in replacement fencing. APPROVAL OF MINUTES Barry Crown moved the minutes of November 20 , 1991 be approved as presented; seconded by John Pollard. " �? co Motion carried. ? _ 1992-93 BUDGET POLICIES AND PRIORITIES CD cu The final Council approved version was reviewed. CONTINUATION BUDGET - Comparision charts for Zoo, Golf , Cemetery and General Fund Bi4ge s were distributed. Staff made budget presentations highlicRting where changes of more than 10 percent were made. Total Continuation Budget Requests were as follows : General Fund $6 , 070 , 127 ; Potter Park Zoo $1 , 585 , 674 ; Cemetery $828 , 448 ; Golf $956 , 861 . NEW OR EXPANDED PROGRAM REQUESTS Most program requests were reviewed at the November meeting. The following requests were approved as follows : Coaches Certification NYSCA (0) ; Michigan Amateur Softball State Tournament ($8 , 046) ; Extended Community Center Hours ($6 , 341) ; Summer Programming Change at Community Centers (0 ) ; Expanded Senior Enrichment Classes ( $1 , 705) ; Gypsy Moth Control ( $64 , 148) ; Contract Security at Ice Rink ($2 , 940) ; Special Event Support ( $2 , 465 ) ; Market Consulting Service/Leasing Agent ($15 , 000 ) ; Rental of Aerial Tower for Increased Pruning ( $11 , 000 ) ; Two Forestry Seasonals ($16 , 616 ) ; Rental of. Brush Grinder_ ( $4 , 000) ; Washington Park Caretakers ( $11 , 320) ; Park Board Minutes _2/18/91 Page (2) Uniformed Security Guard on Riverfront Trail ($16 , 095) ; Extension of Seasonals in Fall for Grounds and Landscape Maintenance ($51 , 498) ; Four additional Seasonal Laborers in Grounds and Landscape Maintenance ( $32 , 375) ; Market Casual Laborer for Maintenance Assistance ($2 , 600) ; Forestry Hazard Reduction ($163 , 605) ; Forestry Crime Prevention Trimming Crew ( $140 , 903) ; Contract Pruning of 3 , 000 large trees ($100 , 000 ) ; Contract Planting of 1 , 000 Trees ( $110 , 000) ; Two Seasonal Laborers for Cooley/Scott ( $116 , 188 ) ; and a request to restructure the collection of the zoo admission fee effective April 1 , 1993 , to charge all zoo visitors the current rates of . $2 . 00 for adults and $1 . 00 for children. SALARIES/WAGES - NEW POSITION REQUESTS The Board reviewed wage increase requests for Community Center Activity Leader ($3 , 400 ) , Senior Citizen Activity Leaders ($5 , 788 ) and Ice Rink Concession Attendants ($1 , 092) . Golf is recommending a Starter/Ranger position ($10 , 770) and Starter wage increases at Groesbeck ($2 , 391) , Red Cedar ( $822) , Waverly ($939 ) and Sycamore ($718) . ALTERNATE BUDGET TARGET REDUCTIONS Staff has been requested to prepare alternate budget requests with a zero, five and ten percent reduction over the FY 91-92 original budgeted amounts . BUDGET REVENUE ESTIMATES These were distributed for the Park Board ' s review. FEE INCREASES Recommended fee increases were reviewed including: Frances Pavilion; application/processing fee for uses of the Mall ; transient business and business extension fees on the Mall ; application processing fee for Showmobile and Special Park uses ; Market fees ; Team and Individual Fees for Midget Baseball and athletic field rental increases . Adult Sports Fees were also adjusted. Adult Softball and Baseball eliminated individual player fees while increasing non-resident fees . Adult Basketball and Volleyball eliminated the individual player fee but team fees and non-resident fees are being increased. Golf fee increase is recommended at Groesbeck to cover starter increase and fund the proposed ranger . An increase is also proposed at Sycamore . Recommend elimination of 2 player with cart discount fee. Senior Golf Pass ( 60 years or older) - Recommend two passes be available; one for use at the three nine hole courses (Waverly, Sycamore and Red Cedar) and one which could be used at all four courses . Also it is recommended that the pass be available to non-residents . Recommended fees are as follows : Park Board Minutc 12/18/91 Page (3) GOLD SENIOR PASS (all courses) (FY92 fee) $450 . 00 GOLD SENIOR PASS (Lansing Resident) (all courses) $350 . 00 SILVER SENIOR PASS (9 hole courses only) (new fee) $300 . 00 SILVER SENIOR PASS (Lansing resident) (9 hole courses only) $250 . 00 The Board reviewed the City Charter regarding advisory board functions pertaining to policies and procedures and budget material . Moved by Barry Crown; seconded by Mary Margaret Woll approval of the budget package submitted to the board including the continuation budget, new or expanded program requests , salaries/wages-new position requests , capital improvement projects and fee increases . Motion carried. AMERICAN DISABILITIES ACT Information regarding this act and a resolution stating the City will abide by the requirements of this act was presented for action. The A.D.A. requires a resolution of this type be passed. This is a federally mandated law but funding to meet the requirements has not been provided. Judy Filice moved the Board submit this resolution to the Mayor for referral to the Council ; seconded by Dorothy Kowalski. Motion carried. BOARD EVALUATION OF THE DEPARTMENT Eric Reickel submitted a draft evaluation to the Board taken from the Park Board minutes. The Board expressed an interest in taking an active role in the evaluation this year. This will be finalized at the January meeting. CITY MARKET ADVISORY COMMITTEE ' S LETTER TO THE MAYOR Copies of the City Market Advisory Committee ' s letter written by Priscilla Holmes , Chair, were distributed to Park Board members . The letter recommended a continuation budget with no further moves towards privitization for the next two years . NAMING OF PARK AND PARK FACILITIES The Board preferred not to act on this until January. Mr. Reickel will forward this draft to the Mayor as it was due in October, 1991 . BOARD MEMBER COMMENTS John Pollard requested some quotes with the 1992-93CIP list detailing match versus millage . Meeting adjourned 10 : 15 P.M.